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HomeMy WebLinkAbout*October 20, 2020 Regular City Council Meeting PacketCOUNCILMEMBERS David Haubert, Mayor Arun Goel, Vice Mayor Melissa Hernandez Jean Josey Shawn Kumagai DUBLIN CALIFORNIA Regular Meeting of the DUBLIN CITY COUNCIL Tuesday, October 20, 2020 Dublin Civic Center 100 Civic Plaza Dublin, CA 94568 www.dublin.ca.gov Location: City Council Chamber and Zoom Communications 100 Civic Plaza Dublin, CA 94568 CLOSED SESSION — 6:30 PM REGULAR MEETING 7:00 PM UPDATED Meeting Procedure During Coronavirus (COVID-19) Outbreak: In keeping with the guidelines provided by the State of California and Alameda County Department of Public Health regarding gatherings during the coronavirus (COVID-19) outbreak, and recommendations to follow social distancing procedures, the City of Dublin will hold the Regular City Council Meeting through a hybrid of in -person attendance with the City Council, invited staff, and limited members of the public at the City Council Chamber and through the virtual platform, Zoom. The City of Dublin will adopt the following practices during upcoming City Council meetings: • Per normal practice, the meeting will be livestreamed and available at www.TV30.org for viewing and also broadcast live on Comcast T V channel 28 beginning at 7:00 p.m. and via the City's website at: http://dublinca.igm2.com/Citizens/default.aspx • To maximize public safety while maintaining transparency and public access, members of the public may participate in one of the following ways: o Virtual Platform (Zoom): • If you wish to speak via Zoom during the meeting, please fill out the online speaker slip available at www.dublin.ca.gov. The speaker slip will be made available at 10:00 a.m. on Tuesday, October 20, 2020. Upon submission, you will receive Zoom link information. Speakers slips will be accepted until the staff presentation on an agenda item ends, or until the public comment period on non -agenda items is closed. • Once connected, the public speaker will be connected to the Zoom webinar as an attendee and muted. The speaker will be able to see the meeting from inside Zoom. • When the agenda item upon which the individual would like to comment is addressed, the speaker will be announced in the meeting when it is his/her time to speak to the City Council. The speaker will then be unmuted for comment. October 20, 2020 Dublin City Council Agenda Page 1 of 5 • For public comment on the Closed Session item via Zoom: please fill out the online speaker slip available at www.dublin.ca.gov. The speaker slip will be made available at 10:00 a.m. on Tuesday, October 20, 2020. Upon submission, you will receive Zoom link information. Speaker slips for Closed Session public comment via Zoom will be accepted until 6:00 PM. o In person at Council Chamber: • Members of the public wishing to speak in person are asked to fill out an online speaker slip in advance of the meeting. Speakers may also sign up to speak at the meeting. Speaker slips will be accepted until the staff presentation on an agenda item ends, or until the public comment period on non -agenda items is closed. • Pursuant to the public health officer's order, the City Council Chamber will have limited seating available on a first -come, first -served basis for members of the public to attend the meeting in person. Physically distanced seats have been identified in the Chamber for use by the public. Members of the public should maintain at least six-foot social distancing from individuals who are not part of the same household or living unit. • For the purposes of potential public health contact tracing, all members of the public attending the meeting will be requested to sign in and provide a name and phone number or email address. In addition, attendees will be screened with a touchless temperature check. • Consistent with the public health officer's order, each member of the public must also wear a face covering of the nose and mouth at all times during the course of the meeting, even while speaking at the podium. CLOSED SESSION — 6:30 PM I. Conference with Real Property Negotiators Property: Alameda County Assessor's Parcel Nos. 941-1560-3-3 and 941-1560-10-1 Agency Negotiator: Linda Smith, City Manager Negotiating Parties: Dublin Historic Preservation Association Under Negotiation: Price and Terms of Payment REGULAR MEETING 7:00 PM 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. REPORT ON CLOSED SESSION 3. ORAL COMMUNICATIONS 3.1. Public Comment At this time, the public is permitted to address the City Council on non-agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the City Clerk's Office related to the proper procedure to place an item on a future City Council agenda. The exceptions under which the City Council MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). October 20, 2020 Dublin City Council Agenda Page 2 of 5 4. CONSENT CALENDAR Consent Calendar items are typically non -controversial in nature and are considered for approval by the City Council with one single action. Members of the audience, Staff or the City Council who would like an item removed from the Consent Calendar for purposes of public input may request the Mayor to remove the item. 4.1. Approval of the October 6, 2020 Regular City Council Meeting Minutes The City Council will consider approval of the minutes of the October 6, 2020, Regular City Council meeting. STAFF RECOMMENDATION: Approve minutes of the October 6, 2020, Regular City Council meeting. 4.2. Red Ribbon Week and City Proclamations for November The City Council will consider the following proclamations for the week of October 23-31, and for the month of November: Red Ribbon Week, National Family Caregivers Month, National Diabetes Awareness Month, National Entrepreneurship Month, Critical Infrastructure Security and Resilience Month, National College Application Month, National Alzheimer's Disease Awareness Month, National Adoption Month, National Veterans and Military Families Month, National Native American Heritage Month, and Sikh Heritage Month. STAFF RECOMMENDATION: Approve the proclamations. 4.3. Approving an Agreement with Pacific Coast Entertainment Group LLC DBA: Rebel Kitchen Libations for Concession Services at The Wave The City Council will consider a service agreement with Pacific Coast Entertainment Group LLC DBA: Rebel Kitchen and Libations for Concession Services at The Wave for the 2021 Waterpark season. STAFF RECOMMENDATION: Adopt the Resolution Approving an Agreement with Pacific Coast Entertainment Group LLC DBA: Rebel Kitchen Libations for Concession Services at The Wave. 4.4. Payment Issuance Report and Electronic Funds Transfers The City Council will receive a listing of payments issued from September 1, 2020 - September 30, 2020 totaling $4,546,456.97. STAFF RECOMMENDATION: Receive the report. 4.5. Clover Park and Sunrise Park - Project Acceptance The City Council will consider the acceptance of the Clover Park (Neighborhood Square Site) and Sunrise Park (Community Nature Park Site) Improvements. STAFF RECOMMENDATION: Adopt the Resolution Accepting the Clover Park and Sunrise Park Improvements, CIP No. PK0117. 4.6. CARES Act Funding Spending Plan Adjustment The City Council will consider an adjustment to the Coronavirus Aid, Relief, and Economic Security (CARES) Act Funding Spending Plan to reallocate $150,000 designated for emergency rental assistance to reimburse the City's General Fund for expenditures incurred due to the COVID-19 pandemic. Additional funds of $154,761 have been allocated to the City of Dublin for rental assistance through CDBG CARES Act funds from the U.S. Department of Housing and Urban Development. STAFF RECOMMENDATION: Approve an adjustment to the CARES Act Funding Spending Plan. 4.7. Purchase of Computers, Related Equipment, and Services from Synnex Corporation/ConvergeOne The City Council will consider approving the purchase of computers, related equipment, and October 20, 2020 Dublin City Council Agenda Page 3 of 5 services in excess of $45,000 from Synnex Corporation/ConvergeOne for the City's daily business operations. STAFF RECOMMENDATION: Adopt the Resolution Authorizing the Purchase of Computers, Related Equipment, and Services from Synnex Corporation/ConvergeOne. 5. WRITTEN COMMUNICATION - NONE 6. PUBLIC HEARING - NONE 7. UNFINISHED BUSINESS 7.1. Discussion of Carbon -Free Electricity Options The City Council will consider two potential carbon -free electricity options for community wide electricity accounts through the City of Dublin's electricity provider, East Bay Community Energy. STAFF RECOMMENDATION: Receive the report and provide direction on the community wide East Bay Community Energy carbon -free electricity default product. 7.2. Fallon -East Property Framework: Program Update and Economic Development Zone Overview The City Council will receive a second report on the proposed Fallon -East Property Planning and Development Framework. The City Council has identified in their Two -Year Strategic Plan the objectives of establishing an Economic Development Zone to prioritize commercial and industrial development east of Fallon Road, and working with area property owners in conjunction with the Dublin Boulevard Extension project on issues such as road and project mitigation, entitlements as well as supporting infrastructure. This second report on this project will provide clarifying details as well as an initial framework for the creation of an Economic Development Zone. STAFF RECOMMENDATION: Receive the report and provide feedback on the proposed Economic Development Zone and accompanying incentives proposal package. 8. NEW BUSINESS 8.1. 2021 St. Patrick's Day Celebration The City Council will receive a preview of the 2021 St. Patrick's Day Celebration that includes modifications due to the COVID-19 pandemic. STAFF RECOMMENDATION: Receive the presentation and provide feedback for incorporation into the 2021 St. Patrick's Day Celebration. 8.2. Dublin Heritage Park Cemetery Improvements - Conceptual Design The City Council will receive a presentation on the Dublin Heritage Park Cemetery Improvements Project, CIP No. PK0215, and consider approval of the Conceptual Design. STAFF RECOMMENDATION: Receive the presentation and approve the Conceptual Design. 9. OTHER BUSINESS Brief information only reports from City Council and/or Staff, including committee reports and reports by City Council related to meetings attended at City expense (AB1234). October 20, 2020 Dublin City Council Agenda Page 4 of 5 10. ADJOURNMENT This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability -related modification or accommodation, please contact the City Clerk's Office (925) 833- 6650 at least 72 hours in advance of the meeting. Mission The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, fosters new opportunities, provides equity across all programs, and champions a culture of diversity and inclusion. October 20, 2020 Dublin City Council Agenda Page 5 of 5 4.1 STAFF REPORT CITY COUNCIL DATE: October 20, 2020 TO: Honorable Mayor and City Councilmembers FROM: Linda Smith, City Manager SUBJECT: Approval of the October 6, 2020 Regular City Council Meeting Minutes Prepared by: Marsha Moore, MMC, City Clerk EXECUTIVE SUMMARY: The City Council will consider approval of the minutes of the October 6, 2020, Regular City Council meeting. STAFF RECOMMENDATION: Approve minutes of the October 6, 2020, Regular City Council meeting. FINANCIAL IMPACT: None. DESCRIPTION: The City Council will consider approval of the minutes of the October 6, 2020, Regular City Council meeting. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: 1. Draft Minutes of the October 6, 2020 Regular City Council Meeting Linda Smith, City Manager 10! 11 l2020 Page 1 of 1 Packet Pg. 4 4.1.a II DUBLIN CALIFORNIA Regular Meeting MINUTES OF THE CITY COUNCIL OF THE CITY OF DUBLIN Regular Meeting: October 6, 2020 A Regular Meeting of the Dublin City Council was held on Tuesday, October 6, 2020, remotely via Zoom Video Communications. The meeting was called to order at 7:00 PM, by Mayor Haubert. 1. Call to Order Attendee Name David Haubert Arun Goel Melissa Hernandez Title Mayor Vice Mayor Status Present Present Councilmember Present Jean Josey Shawn Kumagai Councilmember Councilmember Present Present 2. Pledge of Allegiance The pledge of allegiance was recited by the City Council and Staff. 3. Oral Communications 3.1. Public Comment Robb D'Amore provided public comment. Jesus Orozco provided public comment. Shawn Costello provided public comment. 4. Consent Calendar 4.1. Approved the September 15, 2020 Regular City Council Meeting Minutes. DUBLIN CITY COUNCIL MINUTES REGULAR MEETING OCTOBER 6, 2020 1 Attachment: 1. Draft Minutes of the October 6, 2020 Regular City Council Meeting (Approval of October 6, 2020 Regular City Council Meeting Packet Pg. 5 4.1.a 4.2. Adopted ORDINANCE 16-20 AMENDING CHAPTER 2.24 OF THE DUBLIN MUNICIPAL CODE RELATING TO THE CITY'S CONFLICT OF INTEREST CODE 4.3. Adopted RESOLUTION NO. 101 - 20 APPROVING AMENDMENTS TO THE BYLAWS AND RULES OF PROCEDURE OF THE HUMAN SERVICES COMMISSION, PARKS AND COMMUNITY SERVICES COMMISSION, SENIOR CENTER ADVISORY COMMITTEE, AND HERITAGE AND CULTURAL ARTS COMMISSION TO UPDATE ARTICLE III, SECTION 1, TERM OF OFFICE 4.4. Adopted RESOLUTION NO. 102 - 20 APPROVING AMENDMENTS TO AGREEMENTS FOR CONSULTING SERVICES 4.5. Adopted RESOLUTION NO. 103 — 20 AMENDING THE CLASSIFICATION PLAN RESOLUTION NO. 104 — 20 AMENDING THE SALARY PLAN FOR FULL-TIME PERSONNEL AND MANAGEMENT POSITIONS EXEMPT FROM COMPETITIVE SERVICE RESOLUTION NO. 105-20 AMENDING THE BENEFIT PLAN RESOLUTION NO. 105-20 AMENDING THE MANAGEMENT POSITIONS EXEMPT FROM COMPETITIVE SERVICE RESOLUTION AND PRESCRIBING LEAVE BENEFITS FOR THE DESIGNATED POSITIONS DUBLIN CITY COUNCIL MINUTES REGULAR MEETING OCTOBER 6, 2020 2 Attachment: 1. Draft Minutes of the October 6, 2020 Regular City Council Meeting (Approval of October 6, 2020 Regular City Council Meeting Packet Pg. 6 4.1.a 4.6. Adopted RESOLUTION NO. 107 - 20 APPROVING A PROJECT FUNDING AGREEMENT WITH THE ALAMEDA COUNTY TRANSPORTATION COMMISSION FOR THE ANNUAL STREET RESURFACING PROJECT, CIP NO. ST0117 RESULT: ADOPTED [UNANIMOUS] MOVED BY: David Haubert, Mayor SECOND: Melissa Hernandez, Councilmember AYES: Josey, Kumagai, Goel, Haubert, Hernandez 5. Written Communication — None. 6. Public Hearing — None. 7. Unfinished Business 7.1 Status Update on the Housing Element Update and Regional Housing Needs Allocation The City Council received a report and status update on the Housing Element Update and Regional Housing Needs Allocation. By consensus the City Council agreed to prioritize land use policies that would enable the City to accommodate a portion of the RHNA through ADUs, agreed that the City needed to prioritize looking at conversion of vacant non-residential sites and conversion of developed but underutilized non-residential sites, consider by -right housing development with objective development standards east of Fallon Road and along Tassajara Road where existing RHNA sites are identified, and look at changing the semi-public land use to also include affordable housing by non-profit housing developers. The City Council did not wish to identify more sites than are required to accommodate RHNA to maintain future flexibility. The City Council requested this item come back as a Study Session. Shawn Costello provided public comment. DUBLIN CITY COUNCIL MINUTES REGULAR MEETING OCTOBER 6, 2020 3 Attachment: 1. Draft Minutes of the October 6, 2020 Regular City Council Meeting (Approval of October 6, 2020 Regular City Council Meeting Packet Pg. 7 4.1.a 8. New Business 8.1. Gun Violence Prevention Policies The City Council received a report on the regulatory framework for concealed and open carry firearms, firearm dealerships, firearm storage, and gun violence restraining orders. Mike Grant provided public comment. By consensus, the City Council directed Staff to bring back a safe firearms storage ordinance. 9. Other Business Brief information only reports from City Council and/or Staff, including committee reports and reports by City Council related to meetings attended at City expense (AB1234). By majority, the City Council directed Staff to explore the process to create a separate city or regional health district. By consensus, the City Council asked that a proclamation for Sikh Awareness and Appreciation Month be included with the November proclamations on a future agenda. 10.Adjournment The meeting was adjourned at 9:34 p.m. in honor of Sean Diamond and all our fallen troops. Mayor ATTEST: City Clerk DUBLIN CITY COUNCIL MINUTES REGULAR MEETING OCTOBER 6, 2020 4 Attachment: 1. Draft Minutes of the October 6, 2020 Regular City Council Meeting (Approval of October 6, 2020 Regular City Council Meeting Packet Pg. 8 4.2 STAFF REPORT CITY COUNCIL DATE: October 20, 2020 TO: Honorable Mayor and City Councilmembers FROM: Linda Smith, City Manager SUBJECT: Red Ribbon Week and City Proclamations for November Prepared by: Cierra Fabrigas, Executive Aide EXECUTIVE SUMMARY: The City Council will consider the following proclamations for the week of October 23- 31, and for the month of November: Red Ribbon Week, National Family Caregivers Month, National Diabetes Awareness Month, National Entrepreneurship Month, Critical Infrastructure Security and Resilience Month, National College Application Month, National Alzheimer's Disease Awareness Month, National Adoption Month, National Veterans and Military Families Month, National Native American Heritage Month, and Sikh Heritage Month. STAFF RECOMMENDATION: Approve the proclamations. FINANCIAL IMPACT: None. DESCRIPTION: The City Council will consider the following proclamations for the week of October 23- 31, 2020, and for the month of November. Red Ribbon Week Red Ribbon Week is being recognized during October 23-31, 2020. The Red Ribbon Campaign is the oldest and largest drug prevention program in the nation, reaching millions of young people during its weeklong campaign. The 2020 Red Ribbon Week theme is "Be Happy, Be Brave, Be Drug Free." National Family Caregivers Month November is National Family Caregivers Month —a time to celebrate the contributions of caregivers, provide them with tools that they need, and continue to advocate for individuals with mental illness. Page 1 of 3 Packet Pg. 9 4.2 National Diabetes Awareness Month November is the American Diabetes Association's 2020 campaign for Diabetes awareness and education. November 14, 2020 is World Diabetes Day and the theme is "The Nurse and Diabetes". The campaign aims to raise awareness around the crucial role that nurses play in supporting people living with diabetes. National Entrepreneurship Month November is National Entrepreneurship Month, a time to recognize and celebrate the successes and contributions of our nation's entrepreneurs and express our support for their work innovating and mapping the future. The City of Dublin has many small businesses and entrepreneurs who are continuing to be a pillar of our community by adapting their operations during the COVID-19 pandemic. Critical Infrastructure Security and Resilience Month Critical Infrastructure Security and Resilience Month is a time to shine a light on the vital role that critical infrastructure systems and places play in keeping the nation and our communities safe, secure, and prosperous. It is also a time to think about how each of us can contribute to the security and resilience of these essential services and functions. National College Application Month November is when the college application process kicks off. Many districts and schools are sponsoring events where students and families can get help with the application process. The goal is to increase the number of students applying to college. National Alzheimer's Disease Awareness Month November is National Alzheimer's Awareness Month. Dementia impacts the whole family, not just the person with the disease. It is important to recognize the impact of this disease on its sufferers, as well as friends and families. National Adoption Month According to the Children's Welfare Bureau, thousands of children and youth across the country need permanent families. Raising awareness during National Adoption Month will help spread the word in the community. This proclamation encourages us to take time to "listen and learn: to help youth in foster care find their forever family." National Veterans and Military Families Month Each November, National Veterans and Military Families Month celebrates service members deployed overseas, recognizing the daily sacrifices made by active duty, Guard, and Reserve military members and their families. National Native American Heritage Month November is National Native American Heritage Month to celebrate and recognize the accomplishments of the peoples who were the original inhabitants, explorers, and settlers of the United States. Congress chose the month of November to recognize the American Indians as this month concluded the traditional harvest season and was generally a time of thanksgiving and celebration for the American Indians. Sikh Heritage Month Page2of3 Packet Pg. 10 4.2 November is Sikh Heritage Month and recognizes the significant contributions made by those of the Sikh heritage. The Sikh Coalition, in collaboration with the California Sikh community, have worked in the community, courtrooms, classrooms, and Congress to protect the constitutional right to practice faith without fear. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: 1. Red Ribbon Week 2020 Proclamation 2. National Family Caregivers Month Proclamation 3. National Diabetes Month Proclamation 4. National Entrepreneurship Month Proclamation 5. Critical Infrastructure Security and Resilience Month Proclamation 6. National College Application Month Proclamation 7. National Alzheimer's Disease Awareness Month Proclamation 8. National Adoption Month Proclamation 9. National Veterans and Military Families Month Proclamation 10. National Native American Heritage Month Proclamation 11. Sikh Heritage Month Proclamation �rfnda ith, City anager 1011312020 Page3of3 Packet Pg. 11 4.2.a A PROCLAMATION OF THE CITY COUNCIL CITY OF DUBLIN CALIFORNIA "Red Ribbon Week" October 23-31 WHEREAS, tobacco, alcohol, and other drug use and abuse has reached pandemic stages in California and throughout the United States and it is imperative that community members launch unified and visible tobacco, alcohol, and other drug prevention education programs and activities to eliminate the demand for these substances; and WHEREAS, parents, youth government, businesses, law enforcement, schools, religious institutions, service organizations, social services, health services, media, and the general public will demonstrate their commitment to drug free communities by wearing and displaying Red Ribbons during this week-long celebration; and WHEREAS, the City of Dublin is committed to ensuring the success of the Red Ribbon Week Celebration and year-round tobacco, alcohol, and other drug prevention efforts; and WHEREAS, the 2020 theme for Red Ribbon Week is `Be Happy, Be Brave, Be Drug Free." NOW, THEREFORE, BE IT RESOLVED that the Dublin City Council does hereby proclaim October 23-31, 2020, as "Red Ribbon Week" and encourages all citizens to participate in tobacco, alcohol, and other drug prevention programs and activities, making a visible statement and commitment to healthy, drug free communities in which to raise a generation of drug free youth. DATED: October 20, 2020 Mayor David G. Haubert Vice Mayor Arun Goel Councilmember Melissa Hernandez Councilmember Jean Josey Councilmember Shawn Kumagai Attachment: 1. Red Ribbon Week 2020 Proclamation (Red Ribbon Week and City Proclamations for Packet Pg. 12 4.2.b A PROCLAMATION OF THE CITY COUNCIL CITY OF DUBLIN CALIFORNIA "National Family Caregivers Month" WHEREAS, in the United States, approximately 78 million family members are providing unpaid care to adults or children; and WHEREAS, National Family Caregivers Month is held every November and was created to share appreciation for family caregivers; and WHEREAS, according to AARP, about 34.2 million Americans have provided unpaid care to an adult age 5o or older in the last 12 months; and WHEREAS, more than 75% of all family caregivers are women, according to a 2016 report by the National Institute on Aging; and WHEREAS, caregivers help their family members live fulfilling lives by providing vital assistance in domestic, financial, and medical affairs; and WHEREAS, we honor the innumerable sacrifices made in homes across the country, we affirm our resolve to ensure all caregivers are given the resources and respect they deserve; and WHEREAS, this support requires a commitment from our community stakeholders to equip caregivers with training and tools to use to safeguard their family's health and security. NOW, THEREFORE, BE IT RESOLVED that the Dublin City Council does hereby proclaim November 2020 as `National Family Caregivers Month" and encourages all citizens to reach out to those who provide care for their family members, friends, and neighbors in need, to honor and thank them. DATED: October 20, 2020 Mayor David G. Haubert Vice Mayor Arun Goel Councilmember Melissa Hernandez Councilmember Jean Josey Councilmember Shawn Kumagai Attachment: 2. National Family Caregivers Month Proclamation (Red Ribbon Week and City Packet Pg. 13 4.2.c A PROCLAMATION OF THE CITY COUNCIL CITY OF DUBLIN CALIFORNIA "National Diabetes Awareness Month" WHEREAS, November is National Diabetes Awareness Month and World Diabetes Day is celebrated globally on November 14th to raise awareness about Type 1 and Type 2 diabetes; and WHEREAS, the theme for 2020 World Diabetes Day is "The Nurse and Diabetes." The campaign aims to raise awareness around the crucial role that nurses play in supporting people living with diabetes; and WHEREAS, education is a key part in spreading awareness about what Type 1 diabetes is and is not; and WHEREAS, diabetes often goes undiagnosed because many of its symptoms seem harmless; and WHEREAS, the number of people with diabetes continues to rise across the world, the role of nurses and other health professional support staff becomes increasingly important in managing the impact of the condition; and WHEREAS, healthcare providers and governments must recognize the importance of investing in education and training. NOW, THEREFORE, BE IT RESOLVED that the Dublin City Council does hereby proclaim November 2020 as "National Diabetes Awareness Month" and encourages all citizens to increase awareness by taking the time to learn about the signs and symptoms related to diabetes. DATED: October 20, 2020 Mayor David G. Haubert Vice Mayor Arun Goel Councilmember Melissa Hernandez Councilmember Jean Josey Councilmember Shawn Kumagai Attachment: 3. National Diabetes Month Proclamation (Red Ribbon Week and City Proclamations for Packet Pg. 14 4.2.d A PROCLAMATION OF THE CITY COUNCIL CITY OF DUBLIN CALIFORNIA "National Entrepreneurship Month" WHEREAS, November is National Entrepreneurship month, a time to recognize and celebrate the successes and contributions of our nation's entrepreneurs; and WHEREAS, Global Entrepreneurship is celebrated in over 17o countries and is the world's largest celebration of the innovators and job creators who launch startups that bring ideas to life, drive economic growth, and expand human welfare; and WHEREAS, new venture creation and new businesses are an integral part of the growth and sustainability of the City of Dublin; and WHEREAS, the City of Dublin has many small businesses and entrepreneurs who are continuing to be pillars of our community by shifting their operations due to the COVID-19 pandemic. NOW, THEREFORE, BE IT RESOLVED that the Dublin City Council does hereby proclaim November 2020 as National Entrepreneurship Month" and encourages all citizens to continue to support our small businesses and local entrepreneurs. DATED: October 20, 2020 Mayor David G. Haubert Vice Mayor Arun Goel Councilmember Melissa Hernandez Councilmember Jean Josey Councilmember Shawn Kumagai Attachment: 4. National Entrepreneurship Month Proclamation (Red Ribbon Week and City Proclamations Packet Pg. 15 4.2.e A PROCLAMATION OF THE CITY COUNCIL CITY OF DUBLIN CALIFORNIA "Critical Infrastructure Security and Resilience Month" WHEREAS, the infrastructure of the American way of life is constantly evolving and growing in complexity and connectivity; and WHEREAS, these systems support the millions of activities that people conduct each day to transact business, communicate with friends and family, maintain health and safety, and more; and WHEREAS, Infrastructure Security Month is a time to shine a light on the vital role that critical infrastructure systems play in keeping the nation and our communities safe, secure, and prosperous; and WHEREAS, it is also a time to think about how each of us can contribute to the security and resilience of the nation's most essential services and functions, especially in a dynamic environment caused by COVID-19; and WHEREAS, everyone has a role, whether it is investing in resilience, making preparedness plans and exercising those plans, or simply saying something when you see something that looks suspicious. NOW, THEREFORE, BE IT RESOLVED that the Dublin City Council does hereby proclaim November 2020 as "Critical Infrastructure, Security and Resilience Month" and encourages all citizens to recognize the importance of protecting our infrastructure and to observe this month with appropriate measures to enhance our resilience. DATED: October 20, 2020 Mayor David G. Haubert Vice Mayor Arun Goel Councilmember Melissa Hernandez Councilmember Jean Josey Councilmember Shawn Kumagai Attachment: 5. Critical Infrastructure Security and Resilience Month Proclamation (Red Ribbon Week and Packet Pg. 16 4.2.f A PROCLAMATION OF THE CITY COUNCIL CITY OF DUBLIN CALIFORNIA "National College Application Month" WHEREAS, planning for college cannot begin too early. Overwhelming evidence reveals that higher levels of education lead to greater prosperity and competitiveness in the "knowledge economy"; and WHEREAS, College Application Month is intended to expand statewide access and awareness to the college application process for high school seniors; and WHEREAS, California colleges and universities garner the most college applications in the nation. The popularity of the University of California campuses has surged, making it more important to prepare during College Application Month; and WHEREAS, once a student identifies which college they plan to attend, there are important deadlines related to the registration process, including deadlines for paying fees, taking assessment tests, and registering for courses. NOW, THEREFORE, BE IT RESOLVED that the Dublin City Council does hereby proclaim November 2020 as National College Application Month" and applauds the role of the Dublin Unified School District teachers and support staff in helping prepare high school seniors and parents for future success. DATED: October 20, 2020 Mayor David G. Haubert Vice Mayor Arun Goel Councilmember Melissa Hernandez Councilmember Jean Josey Councilmember Shawn Kumagai Attachment: 6. National College Application Month Proclamation (Red Ribbon Week and City Packet Pg. 17 4.2.g A PROCLAMATION OF THE CITY COUNCIL CITY OF DUBLIN CALIFORNIA "National Alzheimer's Disease Awareness Month" WHEREAS, the health and safety of all citizens is important to the happiness, prosperity, and well-being of our families, communities, and economy; and WHEREAS, Alzheimer's disease is a progressive brain disease that slowly deteriorates brain cells, affecting one's reasoning skills and abilities to perform simple tasks, ultimately leading to memory loss; and WHEREAS, Alzheimer's disease, which currently has no cure, is the sixth leading cause of death in the United States; and WHEREAS, further research of Alzheimer's Disease is critical, as it is the only cause of death among the top io causes in the United States that currently cannot be prevented, cured, or even slowed; and WHEREAS, changing the trajectory of Alzheimer's disease requires public health tools and techniques including: encouraging healthy behaviors to reduce the risk of co-occurring conditions, decreasing the number of people with undiagnosed dementia, improving medical management of dementia, and assisting family caregivers with getting support to help them sustain their vital role; and WHEREAS, it is imperative that Alzheimer's patients receive early diagnoses and have access to quality, affordable care, and that further research of this disease continues. NOW, THEREFORE, BE IT RESOLVED that the Dublin City Council does hereby proclaim November 2020 as National Alzheimer's Disease Awareness Month" and encourages all citizens to learn more about Alzheimer's disease and support those living with the disease. DATED: October 20, 2020 Mayor David G. Haubert Vice Mayor Arun Goel Councilmember Melissa Hernandez Councilmember Jean Josey Councilmember Shawn Kumagai Attachment: 7. National Alzheimer's Disease Awareness Month Proclamation (Red Ribbon Week and City Packet Pg. 18 4.2.h A PROCLAMATION OF THE CITY COUNCIL CITY OF DUBLIN CALIFORNIA "National Adoption Month" WHEREAS, children are key to the success, prosperity, and quality of life of our communities; and WHEREAS the City of Dublin recognizes the importance of giving children in foster care permanent, safe, and loving families through adoption; and WHEREAS, adoption creates supportive, loving families for children and teens; and WHEREAS, supportive families can help a child or teen overcome past traumatic experiences and reach their full potential; and WHEREAS, there is always a need for parents who are willing to adopt siblings, older youth, and young people with complex medical and behavioral needs; and WHEREAS, there are numerous individuals, nonprofit organizations, and public servants who are dedicated to finding families for children and teens in foster care who are waiting to be adopted. NOW, THEREFORE, BE IT RESOLVED that the Dublin City Council does hereby proclaim November 2020 as "National Adoption Month" and encourages all citizens to consider answering the call to find a permanent and caring family for every child in need and by supporting the families who care for them. DATED: October 20, 2020 Mayor David G. Haubert Vice Mayor Arun Goel Councilmember Melissa Hernandez Councilmember Jean Josey Councilmember Shawn Kumagai Attachment: 8. National Adoption Month Proclamation (Red Ribbon Week and City Proclamations for Packet Pg. 19 4.2.i A PROCLAMATION OF THE CITY COUNCIL CITY OF DUBLIN CALIFORNIA "National Veterans and Military Families Month" WHEREAS, every November, the President signs a proclamation declaring November as National Veterans and Military Families Month; and WHEREAS, with hundreds of thousands of service members deployed overseas, recognizing the daily sacrifices made by active duty, Guard, and Reserve military families has never been more important; and WHEREAS, during National Veterans and Military Families Month, we honor and express our deep appreciation for these brave men and women and their families; and WHEREAS, the City of Dublin is home to U.S. Army Parks Reserve Training Area (PRFTA), also known as Camp Parks, a premier academic institution, military intelligence facility, and battlefield simulation center that supports military readiness for both the Army Reserve and the entire Joint Force; and WHEREAS, the City of Dublin is also home to Valor Crossing, a first of its kind" veteran family apartment development that allows residents to live in a safe and positive environment part of a healthy, growing community. NOW, THEREFORE, BE IT RESOLVED that the Dublin City Council does hereby proclaim November 2020 as `National Veterans and Military Families Month" and encourages all citizens to learn more about the history of Camp Parks and honor Veterans and Military Families through the tremendous contributions they have made and continue to make in our country and community. DATED: October 20, 2020 Mayor David G. Haubert Vice Mayor Arun Goel Councilmember Melissa Hernandez Councilmember Jean Josey Councilmember Shawn Kumagai Attachment: 9. National Veterans and Military Families Month Proclamation (Red Ribbon Week and City Packet Pg. 20 4.2.j A PROCLAMATION OF THE CITY COUNCIL CITY OF DUBLIN CALIFORNIA "National Native American Heritage Month" WHEREAS, during National Native American Heritage Month we celebrate the rich tapestry of Indigenous peoples and honor their sacrifices, which we recognize as inextricably woven into the history of this country; and WHEREAS, Native Americans are descendants of the original Indigenous inhabitants of what is now the United States; and WHEREAS, Native Americans have moving stories of tragedy, triumph, and perseverance that need to be shared with future generations; and WHEREAS, Native Americans have enriched our heritage and continue to add to all aspects of our society through their generosity of culture and the continued practice of teaching economic, environmental, and cultural sustainability; and WHEREAS, the City of Dublin is committed to honoring our native peoples and recognizes their continued contributions in strengthening the diversity of our society. NOW, THEREFORE, BE IT RESOLVED that the Dublin City Council does hereby proclaim November 2020, as "National Native American Heritage Month" and encourages all citizens to join in this observance, celebrating the history of Native American Heritage. DATED: October 20, 2020 Mayor David G. Haubert Vice Mayor Arun Goel Councilmember Melissa Hernandez Councilmember Jean Josey Councilmember Shawn Kumagai Attachment: 10. National Native American Heritage Month Proclamation (Red Ribbon Week and City Packet Pg. 21 4.2.k A PROCLAMATION OF THE CITY COUNCIL CITY OF DUBLIN CALIFORNIA "Sikh Heritage Month" WHEREAS, California and our nation are at once blessed and enriched by the unparalleled diversity of our residents; and WHEREAS, Sikhs, who originated in Punjab, India, first entered California in 1899 through the Angel Island Immigration Station in San Francisco, California; and have excelled in a variety of professions in many California cities; and WHEREAS, the Sikh American community continues to peacefully overcome attacks on its identity and practices, whether in the form of school harassment, employment discrimination, or hate crimes; and WHEREAS, due to ignorance and hate, Sikhs have been the subject of crimes because of their articles of faith, including a turban and beard, which represent the Sikh religious commitment to justice, equality, and dignity for all; and, the faithful service of the Sikh American community to this state and country merits appreciation as an integral thread in the fabric of American plurality. NOW, THEREFORE, BE IT RESOLVED that the Dublin City Council does hereby proclaim November 2020 as "Sikh Heritage Month" and recognizes and acknowledges the significant contributions made by those of Sikh heritage, and seeks to afford all members of the Dublin community the opportunity to better understand, recognize, and appreciate the rich history and shared principles of Sikh Americans. BE IT FURTHER RESOLVED that the Dublin City Council condemns all hate crimes and bias incidents against Sikh Americans and encourages all Sikhs to practice their faith freely and fearlessly. DATED: October 20, 2020 Mayor David G. Haubert Vice Mayor Arun Goel Councilmember Melissa Hernandez Councilmember Jean Josey Councilmember Shawn Kumagai Attachment: 11. Sikh Heritage Month Proclamation (Red Ribbon Week and City Proclamations for Packet Pg. 22 4.3 STAFF REPORT CITY COUNCIL DATE: October 20, 2020 TO: Honorable Mayor and City Councilmembers FROM: Linda Smith, City Manager SUBJECT: Approving an Agreement with Pacific Coast Entertainment Group LLC DBA: Rebel Kitchen Libations for Concession Services at The Wave Prepared by: Andrea Mendez, Recreation Manager EXECUTIVE SUMMARY: The City Council will consider a service agreement with Pacific Coast Entertainment Group LLC DBA: Rebel Kitchen and Libations for Concession Services at The Wave for the 2021 Waterpark season. STAFF RECOMMENDATION Adopt the Resolution Approving an Agreement with Pacific Coast Entertainment Group LLC DBA: Rebel Kitchen Libations for Concession Services at The Wave. FINANCIAL IMPACT: Pacific Coast Entertainment Group LLC has proposed to pay the City 5% of annual gross sales from $1 - $200,000, and 7% of the incremental gross sales at $200,001 and above. Award of the concession contract is estimated to result in a small profit, based on 2019 Waterpark season's revenues even with the inclusion of needed overhead to manage the contract. By comparison, the City's operation of the concession facility in 2019 nearly broke even by the end of the season. DESCRIPTION: At the December 4, 2018 City Council meeting, Staff informed the City Council that they would explore options to contract out portions of The Wave operations, including concession sales. On January 31, 2020, the City released a Request for Proposals (RFP) for Concession Operations at The Wave for the 2020 Waterpark season utilizing the City's online RFP bidding system. Staff emailed the RFP to over 125 restaurants, food trucks, and food vendors. By the deadline of February 29, 2020, four proposals were received, including proposals from Pacific Coast Entertainment, Ofa's Island BBQ, Sindhu's Flavors, and Coffeeology Page 1 of 4 Packet Pg. 23 4.3 & Cafe. All proposals were reviewed, evaluated, and scored by Staff in accordance with the following weighted criteria: • Biography of the organization and project experience-20% • Professional references-10% • Proposed menu for concessions and price points-20% • Approach and management plan-20% • Financial proposal-30% Shortly before the RFP response deadline, in accordance with guidance from County and State officials in order to prevent the spread of COVID-19, the City cancelled the 2020 Wave Waterpark season, and therefore, concessions remained closed for the season. However, evaluation and rating of the proposals moved forward in consideration of the Waterpark reopening in 2021. As shown in the table below, based upon the evaluation criteria, Pacific Coast Entertainment (PCE) received the highest score. A discussion of selected criteria follows. Company Final Scores (out of 10) Pacific Coast Entertainment 8.7 Ofa's Island BBQ 6.8 Sindhu's Flavors 6.1 Coffeeology & Cafe 4.4 Menu Options In reviewing the submittals, Staff rated proposals more favorably if they closely matched the existing menu and price point, and included previous Waterpark favorites such as cheese nachos, hot dogs, and dole whip dessert items, so customers would not see a significant change in the menu prices or content. PCE proposed a menu similar to that offered in the 2019 Waterpark season, with additions including a veggie burger, a turkey burger, sliders, pre -packaged snacks, and fresh fruit. Proposed price points are also very similar to The Wave's previous menu with only slight increases to some items. This similar yet slightly expanded menu will assist in a seamless transition for returning customers. Menu options from competing vendors were limited and included mostly non-traditional amusement park selections such as rice bowls, tikka and pulled pork sandwiches, falafels, salmon burgers, chili bowls, burritos, and kalua pork items. These menus did not include Wave favorites; additionally, price points from competing vendors were higher, with combo meals as high as $17. Financial Proposals PCE has proposed to pay the City 5% of annual gross sales from $1 - $200,000, and 7% of the incremental gross sales at or above $201,000. With The Wave concessions generating roughly $220,000 in 2019, Staff estimates the City will receive a small profit Page 2 of 4 Packet Pg. 24 4.3 from PCE's concessions operation. This includes the expenditure of a portion of staff's time to oversee the contract. Compensation proposals from the competing bidders were comparable to PCE's, however menu options were not as favorable, and the management approach was not as thorough as that of PCE. Biography and Management Plan PCE was founded in 2000 and has experience providing special event services for weddings and corporate events, as well as providing beverage concessions for UC Berkley's Memorial Stadium from 2012 to 2016. Additionally, they have significant restaurant experience owning several locations in Livermore including Sanctuary Ultra Lounge, Winemakers Pourhouse, Pura Vida Cocina Latina, and Rebel Kitchen and Libations. With this experience, they are able to cater park buyouts and birthday parties as well. PCE has a qualified manager and a staff of 8-10 to manage the operation full time. They have committed to working with the City to hire food service workers that have applied and interviewed during past recruitments. PCE references came back positive with compliments to the company in both staff management and excellent communication with contractors and customers. Recommendation Staff recognizes the many benefits that can be gained by outsourcing concession operations at The Wave, including management expertise, purchasing power, and menu flexibility. As such, Staff recommends approving the agreement with PCE for the 2021 Waterpark season. The attached agreement with PCE (Attachment 2) includes language that protects the City if Alameda County or State restrictions prevent the park from opening again. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: A copy of this report was provided to Pacific Coast Entertainment LLC. ATTACHMENTS: 1. Resolution Approving an Agreement with Pacific Coast Entertainment Group LLC DBA: Rebel Kitchen Libations for Concession Services at The Wave 2. Exhibit A to the Resolution - Concession Facilities Agreement with Pacific Coast Entertainment Group LLC DBA: Rebel Kitchen Libations 3. Proposal Rating Sheet 4. Proposal - Pacific Coast Entertainment LLC 5. Proposal - Coffeeology LLC & Cafe 6. Proposal - Ofa's 7. Proposal - Sindhu's Flavors LLC Page 3 of 4 Packet Pg. 25 da ith, City manager 10/13/2020 Page 4of4 Packet Pg. 26 4.3.a RESOLUTION NO. XX - 20 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING AN AGREEMENT WITH PACIFIC COAST ENTERTAINMENT LLC DBA: REBEL KITCHEN & LIBATIONS FOR CONCESSION SERVICES AT THE WAVE WHEREAS, City owns concession facilities at the Recreation and Aquatic Complex at 4201 Central Parkway, Dublin, CA Emerald Glen Park -The Wave Waterpark (The Wave); and WHEREAS, through the concession facilities, the City makes snacks, food, and refreshments conveniently available to its park users at The Wave; and WHEREAS, the City desires to streamline and enhance the concession operations at The Wave by engaging with a third -party concessionaire; and WHEREAS, In January 2020, the City issued a Request for Proposals (RFP) for concession operations, to which four proposals were received by the deadline; and WHEREAS, City staff reviewed, evaluated, and scored each of the proposals; and WHEREAS, Pacific Coast Entertainment LLC DBA Rebel Kitchen & Libations was the selecte bidder; and WHEREAS, Pacific Coast Entertainment LLC DBA Rebel Kitchen & Libations best aligns wit the City's previous menu and price points; and is prepared to complete the work outlined in the RFF and WHEREAS, Pacific Coast Entertainment LLC DBA Rebel Kitchen & Libations will pay the Cit 5% of gross sales between $1-$200,000 and 7% of gross sales at $200,001 and above. NOW, THEREFORE BE IT RESOLVED, the City Council of the City of Dublin does hereb approve the Agreement with Pacific Coast Entertainment LLC DBA Rebel Kitchen & Libation: attached hereto as Exhibit A. BE IT FURTHER RESOLVED that the City Manager is authorized to execute the Agreemer and make any other modifications as necessary to carry out the intent of the Resolution. PASSED, APPROVED AND ADOPTED this 20th day of October 2020, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Reso. No. XX-20, Item X.X, Adopted 10/20/20 Page 1 of 2 Packet Pg. 27 4.3.a Mayor ATTEST: City Clerk Reso. No. XX-20, Item X.X, Adopted 10/20/20 Page 2 of 2 Packet Pg. 28 4.3.b CITY OF DUBLIN PARKS AND COMMUNITY SERVICES DEPARTMENT CONCESSION FACILITIES AGREEMENT This CONCESSION FACILITIES AGREEMENT ("Agreement") is made by and between the CITY of DUBLIN ("City") and PACIFIC COAST ENTERTAINMENT GROUP LLC DBA REBEL KITCHEN & LIBATIONS ("Concessionaire"), (together sometimes referred to as the "Parties") as of October 20, 2020 (the "Effective Date"). RECITALS: WHEREAS, City owns concession facilities (the "Facilities") at the Recreation and Aquatic Complex at 4201 Central Parkway, Dublin, CA Emerald Glen Park -The Wave Waterpark (the "Wave"); and WHEREAS, as part of City's parks and community services for its citizens, City desires to offer snacks, food and refreshments conveniently available to its park users at the Wave; and WHEREAS, City desires to have a third -party operate the Facilities in an effort to offer high quality food and refreshments for visitors to the Wave; and WHEREAS, Concessionaire desires to operate the concession facility at the Wave. Now therefore, the Parties agree as follows: 1. Facility. The concession facility, as shown on Exhibit A is located at The Wave Waterpark at Emerald Glen Park, 4201 Central Parkway, Dublin, CA. 2. Term. The term of this Agreement shall begin on the Effective Date and shall end on October 31, 2021, unless earlier terminated as set forth in Section 9, or if extended by the mutual written consent of the Parties. 3. Fees. Concessionaire agrees to pay City a percentage of the gross sales resulting from conducting business at the Wave as follows: Gross Sales Percentage Paid to City $1.00-$200,000 5.0% $200,001 + 7.0% A. Weekly Sales Count. During the term of the Agreement, Concessionaire will share with City, on a weekly basis, its sales count. B. Payment of Percentage of Gross Sales. Payments to the City, as described above, shall be made on a monthly basis, no later than the 15th of the month following the month for which payment is contemplated. (i.e. July payment will be made no later than the 15th of August) Attachment: 2. Exhibit A to the Resolution - Concession Facilities Agreement with Pacific Coast Entertainment Group LLC DBA: Rebel Kitchen Packet Pg. 29 4.3.b 4. Use. A. Scope of Services. When the Wave and the Facilities are open to the public, the Concessionaire shall provide services, as set forth in the Scope of Services attached as Exhibit B, during normal business hours of the Wave, or at other times as determined by the mutual consent of the Parties. Wave hours and dates are attached hereto on Schedule 1 and are subject to change at any time per the City's sole discretion. B. Public Health Closures or Delays. The City reserves the right to close, or to delay the opening of, the Wave and/or the Facilities at any time without notice, if such closure or delay is deemed necessary due to an emergency or is in the interest of public health and safety. The City shall have no liability whatsoever for any Concessionaire costs or damages incurred because of any said closure or delay. The Concessionaire hereby waives any claim or right to any costs, damages, or loss of income or business resulting from said closure or delay. C. Food Concessions Only. Concessionaire may only use the Facilities to sell snacks, food and refreshments to patrons and/or staff at the Wave. Concessionaire may use the Facilities for storage of concession items only. Concessionaire may use City equipment listed on the Equipment Inventory List attached as Schedule 2. Any other materials or equipment must be provided at the sole expense of Concessionaire. D. Subcontracting. Assignment. Concessionaire may not subcontract any portion of the concession operation without the City's prior written consent. Concessionaire may not assign, sublease, or transfer any of its rights under this Agreement without the City's prior written consent. E. Keys and Locks. City shall issue one door key to Concessionaire. Concessionaire may request additional keys from City but may not duplicate any keys. Keys must only be distributed to appropriate staff. Concessionaire may not change locks or cylinders. Violation will result in termination of this Agreement. Before receiving any keys to the Facilities, Concessionaire shall pay a refundable $500 key deposit with City. Concessionaire shall pay for all key and lock replacement costs if keys or locks are lost or damaged, even if the costs exceed the amount deposited. F. Prohibited Items. Alcoholic beverages, glass bottles or containers. G. Product Brands. Should City enter into an agreement with a beverage distributor, City may require Concessionaire to sell that distributor's products preferentially or exclusively. H. Signs. Concessionaire may not install any permanent signs. Temporary, non-attached signs may be used during Concessionaire operation but must be removed when not in use. Signs must be in good condition, signs that are tattered or in poor condition must be removed. I. Costs. Concessionaire shall bear all costs of operation, except as set forth otherwise in this Agreement. 5. General Commercial and Auto Insurance. Prior to City's execution of this Agreement, Concessionaire shall obtain, and thereafter maintain during the term of this Agreement general commercial liability insurance an amount not less than $2,000,000 and automobile liability Attachment: 2. Exhibit A to the Resolution - Concession Facilities Agreement with Pacific Coast Entertainment Group LLC DBA: Rebel Kitchen Packet Pg. 30 4.3.b insurance for the term of this Agreement in an amount not less than $2,000,000 per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non -owned automobiles. City and its officers, employees, agents, and volunteers shall be covered as additional insureds with respect to each of the following: liability arising out of activities performed by or on behalf of Concessionaire, products and completed operations of Contractor; premises owned, occupied, or used by Concessionaire; and automobiles owned, leased, or used by the Concessionaire. The coverage shall contain no special limitations on the scope of protection afforded to City or its officers, employees, agents, or volunteers. The above -mentioned language regarding additional insureds shall be included in the insurance coverage or added as an endorsement to the policy. Prior to beginning any work under this Agreement, Concessionaire shall furnish City with complete copies of all Certificates of Liability Insurance delivered to Concessionaire by the insurer, including complete copies of all endorsements attached to the policies. All copies of Certificates of Liability Insurance and certified endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf. If the City does not receive the required insurance documents prior to the Concessionaire beginning work, it shall not waive the Concessionaire's obligation to provide them. The City reserves the right to require complete copies of all required insurance policies at any time. Concessionaire shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein. 6. Workers' Compensation Insurance. Concessionaire shall, at its sole cost and expense, maintain Statutory Workers' Compensation Insurance and Employer's Liability Insurance for any and all persons employed directly or indirectly by Concessionaire. The Statutory Workers' Compensation Insurance and Employer's Liability Insurance shall be provided with limits of not less than $1,000,000 per accident. In the alternative, Concessionaire may rely on a self-insurance program to meet these requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the California Labor Code shall be solely in the discretion of the City. The Workers' Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by the Concessionaire, its employees, agents, and subcontractors. 7. Unemployment Compensation. Concessionaire shall be solely responsible for the unemployment compensation payments on behalf of their employees and personnel. Concessionaire shall not be entitled to unemployment compensation in connection with the services set forth in Exhibit B. Attachment: 2. Exhibit A to the Resolution - Concession Facilities Agreement with Pacific Coast Entertainment Group LLC DBA: Rebel Kitchen Packet Pg. 31 4.3.b 8. Indemnification. Concessionaire shall indemnify, defend with counsel acceptable to City, and hold harmless City and its officers, officials, employees, agents and volunteers from and against any and all liability, loss, damage, claims, expenses, and costs (including without limitation, attorney's fees and costs and fees of litigation) (collectively, "Liability") of every nature arising out of or in connection with Concessionaire's performance of under this Agreement or its failure to comply with any of its obligations contained in this Agreement, except such Liability caused by the sole negligence or willful misconduct of City. The Concessionaire's obligation to defend and indemnify shall not be excused because of the Concessionaire's inability to evaluate Liability or because the Concessionaire evaluates Liability and determines that the Concessionaire is not liable to the claimant. The Concessionaire must respond within 30 days, to the tender of any claim for defense and indemnity by the City, unless this time has been extended by the City. If the Concessionaire fails to accept or reject a tender of defense and indemnity within 30 days, in addition to any other remedy authorized by law, so much of the money due the Concessionaire under and by virtue of this Agreement as shall reasonably be considered necessary by the City, may be retained by the City until disposition has been made of the claim or suit for damages, or until the Concessionaire accepts or rejects the tender of defense, whichever occurs first. In the event that Concessionaire or any employee, agent, or subcontractor of Concessionaire providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Concessionaire shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Concessionaire or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City. 9. Termination. This Agreement may be terminated by City at any time for convenience by providing Concessionaire with thirty (30) days' notice or upon twenty-four (24) hours verbal notice in the event City determines the public's health, safety or welfare requires such action. The Agreement may be terminated by Concessionaire if City is in breach of any provision of this Agreement, and fails to cure the breach within sixty (60) calendar days after receiving notice of the breach. 10. Business Registration. Concessionaire understands that the activity described herein constitutes doing business in the City of Dublin and agrees to register its business pursuant to Chapter 4.04 of the Dublin Municipal Code. In the event of a dispute as to the amount owed or whether such amount is owed to City, City will hold such disputed amount until either the appropriate appeal process has been completed or until the dispute has been resolved. 11. Independent Contractor Status/Contractor Not an Agent. At all times during the term of this Agreement, Concessionaire shall be an independent contractor and shall not be an employee of City. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Concessionaire and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, Attachment: 2. Exhibit A to the Resolution - Concession Facilities Agreement with Pacific Coast Entertainment Group LLC DBA: Rebel Kitchen Packet Pg. 32 4.3.b including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. Except as City may specify in writing, Concessionaire shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Concessionaire shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever. In its capacity as an independent contractor, Concessionaire agrees and represents: Concessionaire agrees to pay City a percentage, as outlined in Section 3, of the annual gross sales resulting from conducting business at the Wave; Concessionaire has the sole right to control the means, manner, and method by which the services under this Agreement will be performed; Concessionaire has the right to hire or to use its employees to provide the services required under this Agreement. Concessionaire is responsible for all expenses related to providing the services outlined in Exhibit B including, but not limited to, food, refreshments, related equipment, and business costs; neither the Concessionaire nor its employees or personnel, are required to wear City uniforms; Concessionaire has the right to perform the same or similar services for others during the term of this Agreement and maintains an active clientele; and Concessionaire is not receiving remuneration from the City for the services provided. 12. General Compliance with Laws. Concessionaire shall at all times observe and comply with all laws, ordinances and regulations, including all health and safety regulations and public health orders. 13. Authority. The individuals executing this Agreement on behalf of Concessionaire each represent and warrant that they have the legal power, right and actual authority to bind Concessionaire to the terms and conditions hereof and thereof. 14. Notices. Service of any notices shall be sent as follows: Any written notice to Concessionaire shall be sent to: Gianni Schell, Manager and Partner Pacific Coast Entertainment Group LLC, DBA Rebel Kitchen and Libations 2369 First St. Livermore, CA 94550 Any written notice to City shall be sent to: City of Dublin Att: Andrea Mendez 100 Civic Plaza Dublin, CA 94568 15. Successors and Assigns. This Agreement shall bind City and its successors, and Concessionaire and its heirs, successors and assigns. Concessionaire shall not assign this Agreement, or any part, without City's prior written consent. or modified by the Parties' mutual written consent. Attachment: 2. Exhibit A to the Resolution - Concession Facilities Agreement with Pacific Coast Entertainment Group LLC DBA: Rebel Kitchen Packet Pg. 33 4.3.b 16. Modifications. This Agreement may only be amended or modified by the Parties mutual written consent. 17. Integration. This is the entire agreement of the Parties and each acknowledges that no oral promises, representations or warranties have been made to the other. 18. Venue and Jurisdiction. Any action at law or in equity brought by either of the Parties to enforce a right or rights under this Agreement shall be tried in a court of competent jurisdiction in the County of Alameda, State of California, and the Parties waive all provisions of law to change the venue to any other county. 19. Attorneys' Fees and Costs. If a party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose. 20. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement. IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be duly executed the day first written above. CITY OF DUBLIN Pacific Coast Entertainment Group LLC �DocuSigned by: t Sault Linda Smith, City Manager G a rirgafig11, tnager and Partner Attest: Marsha Moore, City Clerk Approved as to Form: John Bakker, City Attorney 3569252.1 Attachment: 2. Exhibit A to the Resolution - Concession Facilities Agreement with Pacific Coast Entertainment Group LLC DBA: Rebel Kitchen Packet Pg. 34 4.3.b EXHIBIT A Attachment: 2. Exhibit A to the Resolution - Concession Facilities Agreement with Pacific Coast Entertainment Group LLC DBA: Rebel Kitchen Packet Pg. 35 4.3.b EXHIBIT B SCOPE OF SERVICES 1. The Vendor will not use any equipment or provide Food Services at the Water Park for any other purpose or operation not specified herein. 2. At the end of the season and upon termination of the Agreement, the Vendor shall return the Facility to the City in the same condition as existing at the time of entering into the Agreement, reasonable wear and tear excepted. 3. During the term of the Agreement, the Vendor shall assume full liability for any repairs, loss, damage or destruction to the Facility which is due to the fault or negligence of the Vendor or the Vendor's agents or employees. 4. Except for the items included within "Concession Equipment" the Vendor shall be responsible for providing all food service equipment required to successfully operate Food Services, which shall include a cash register capable of accepting credit cards and printing receipts. At the end of the season and upon termination of the Agreement, the Vendor shall return all City -owned equipment to the City in the same condition as existing at the time of entering into the Agreement, reasonable wear and tear excepted. 5. At the end of the season and upon termination of the Agreement, the Licensee shall empty and clean all food storage areas, including the Freezer/Refrigerator within thirty (30) days of the end of the season and/or termination of the Agreement. 6. Should any of the City -owned equipment break or malfunction, the Vendor shall immediately notify the Recreation Supervisor to arrange for repairs. In the event any of the City -owned equipment breaks beyond repair as determined in the sole discretion of the City, the Vendor shall be responsible for providing a like -kind replacement at no cost to the City. Any of said equipment replaced by the Vendor shall become property of the Vendor. 7. The Vendor shall be responsible for providing and maintaining all service ware, uniforms, linens, disposable products, signage, menus and laundry services. 8. The Vendor shall always observe and comply with all federal, state, county, and local laws, ordinances and regulations with regard to Food Services operations, and to all matters affecting the public and employees. 9. The Vendor shall be solely responsible for maintaining the Facility, Freezer/Refrigerator and equipment in a clean sanitary manner in Attachment: 2. Exhibit A to the Resolution - Concession Facilities Agreement with Pacific Coast Entertainment Group LLC DBA: Rebel Kitchen Packet Pg. 36 4.3.b EXHIBIT B (CONT.) 10. accordance with the highest industry standards and in full compliance with all the rules and regulations associated with the Alameda County of Environmental Health ("Health Department"). 11. The Vendor shall be responsible for obtaining all licenses and/or permits required to comply with all City, county, state and federal sanitation laws, codes and regulations with regard to Food Services operations including Food Handlers Permit. 12. Any health inspection is to be coordinated with City staff. 13. The Vendor shall report the outcome of any and all inspections by the City, Health Department or other regulatory agency. Deficiencies reported shall be promptly corrected by the Vendor and communicated to the City. 14. The Vendor shall notify the City's Police Department and/or Alameda County Fire Department in the event of a fire or other emergency using the appropriate communication method. Further, the Vendor shall establish appropriate emergency procedures, ensure that all of its employees are trained on such procedures and provide copies of these procedures to City staff. 15. Throughout the term of the Agreement, the Vendor shall be solely responsible for the security of the Facility and all other areas under the Vendor's supervision. Further, the Vendor and its employees shall ensure that, upon completion of normal business hours, the Facility is secured and that all appropriate equipment and lights have been turned off. 16. Subsequent to approval by the City, the Vendor shall be authorized to display its logos at designated locations within the food service area of the Water Park. 17. The Vendor shall have a licensed Certified Food Service Manager on -site at all times while providing Food Services. Said Manager shall have a minimum of two (2) years of experience in operating similar food services. 18. The Vendor will at the conclusion of the season, perform a full and detailed cleaning of the facility to include but not limited to the following: a. Removal of all food and supplies b. Clean all appliances (inside and out) c. Degrease and steam clean range hood d. Clean all hood filters and ducting system e. Machine scrub tile flooring f. Clean and sanitize all counters and shelving g. Remove any food and clean all refrigerators and freezers h. Clean all ceiling vents and fans Attachment: 2. Exhibit A to the Resolution - Concession Facilities Agreement with Pacific Coast Entertainment Group LLC DBA: Rebel Kitchen Packet Pg. 37 4.3.b EXHIBIT B (CONT.) i. Scrub, degrease and rinse exterior concrete entrance sidewalk j. Clean all windows (inside and out) washing all exposed glass, wipe all frames, sills, and ledges k. Clean all baseboards and walls I. Move all equipment on wheels to access and clean the walls and floors underneath and behind Attachment: 2. Exhibit A to the Resolution - Concession Facilities Agreement with Pacific Coast Entertainment Group LLC DBA: Rebel Kitchen Packet Pg. 38 4.3.b SCHEDULE 1 Concessions will operate daily during the waterpark season with the following schedule: Daily Waterpark Hours • 11:OOAM-6:OOPM Waterpark Dates • Daily: May 29 - August 8 • Weekends Only: August 14 - September 6 (including Labor Day) Open on the following holidays: • Memorial Day, May 31, 2021 • Independence Day, July 4, 2021 • Labor Day, September 6, 2021 The Waterpark hours are 11:00am to 6:OOpm, with concessions opening at 11:00 am and closing at 5:45 pm daily. Concessions will assist in providing an enjoyable experience to park guests while attending the waterpark with food and beverage options made available for purchase. With the exception of water, patrons are not permitted to bring food and beverages inside the waterpark. Attachment: 2. Exhibit A to the Resolution - Concession Facilities Agreement with Pacific Coast Entertainment Group LLC DBA: Rebel Kitchen Packet Pg. 39 4.3.b SCHEDULE 2 The concession facility measures 20ft x 29ft and is 580 square feet. The front -of -house area consists of a grill, prep and fry station along with 2 customer sales windows. The back -of -house portion consists of cold and dry storage, chemical/janitorial storage and a dishwashing station. The facility must be left in clean and undamaged condition. Vendor will be assessed fees for any damages or for any additional cleaning required. The concession includes the following equipment: • 1 Electronic Menu Display Board • 1 Turbo Air Solid Door Refrigerator (three door) — 73 Cubic Feet (M3R72-3-M) • 1 Turbo Air Solid Door Freezer (two door) - 42.1 Cubic Feet (M3F47- 2-M) • 2 Turbo Air Under Counter Freezer (JUF-48-N) (JUF-60-N) • 1 Turbo Air Work Top Freezer (TWF-60SD-N) • 1 Turbo Air Mega Top Unit - Sandwich/Salad Prep Table w/ Refrigerated Base (MST-72-30-N) • 1 BUNN Coffee Machine with two 1.5-liter Capacity Pots • 1 Taylor Soft Serve Freezers (Two Flavor Dispenser) Model 791 • 1 Ortega Nacho Cheese Warmer & Dispenser • 2 Globe 16lbs Countertop Electric Fryers (PF16E) • 1 Cecilware Electric Griddle (Model: EL1836) • 2 Sodir Panini Machines • 1 Four light heat lamp • 1 Amana RC22S2 Heavy Duty Stainless Steel Commercial Microwave Oven with Push Button Controls — one cubic foot • 1 Indigo Ice Machine • 1 Soda Machine (soda provide by soft drink vendor) • 1 Turbo Air Glass Door Merchandiser Refrigerator — 20.3 Cubic Feet (TGM22RV-N6) • 3 P.O.S. Machines • 1 Three -Compartment Sink • 1 Prep Sink • 2 Hand Washing Sinks Attachment: 2. Exhibit A to the Resolution - Concession Facilities Agreement with Pacific Coast Entertainment Group LLC DBA: Rebel Kitchen Packet Pg. 40 4.3.c Rater: LaShawn Butler Proposal 1 Proposal 2 Proposal 3 Proposal 4 Vendor NAME Sindhu Coffeeology Ofa Rebel Criteria Weight Rating Score Rating Score Rating Score Rating Score Biography of the organization and Project Experience 20% 5 1.0% 4 0.8% 7 1.4% 9 1.8% Organization professional references 10% 7 0.7% 1 0.1% 7 0.7% 8 0.8% Proposed menu for concessions and price points 20% 3 0.6% 4 0.8% 7 1.4% 10 2.0% Approach and management plan 20% 7 1 1.4% 3 0.6% 8 1.6% 9 1.8% Financial proposal 30% 8 2.4% 6 1.8% 5 1.5% 8 2.4% Total 100% 30 6.1% 18 4.1% 34 6.6% 44 8.8% Attachment: 3. Proposal Rating Sheet (Agreement for Snack Bar Concession Services at The Wave) Packet Pg. 41 4.3.c Rater: Bridget Amaya Proposal 1 Proposal 2 Proposal 3 Proposal 4 Vendor NAME Sindhu Coffeeology Ofa Rebel Criteria Weight Rating Score Rating Score Rating Score Rating Score Biography of the organization and Project Experience 20% 5 1.0% 4 0.8% 7 1.4% 8 1.6% Organization professional references 10% 7 0.7% 1 0.1% 7 0.7% 8 0.8% Proposed menu for concessions and price points 20% 4 0.8% 6 1.2% 8 1.6% 10 2.0% Approach and management plan 20% 7 1 1.4% 4 0.8% 5 1.0% 8 1.6% Financial proposal 30% 7 2.1% 7 2.1% 6 1.8% 8 2.4% Total 100% 30 6.0% 22 5.0% 33 6.5% 42 8.4% Attachment: 3. Proposal Rating Sheet (Agreement for Snack Bar Concession Services at The Wave) Packet Pg. 42 4.3.c Rater: Andrea Mendez Proposal 1 Proposal 2 Proposal 3 Proposal 4 Vendor NAME Sindhu Coffeeology Ofa Rebel Criteria Weight Rating Score Rating Score Rating Score Rating Score Biography of the organization and Project Experience 20% 4 0.8% 2 0.4% 8 1.6% 8 1.6% Organization professional references 10% 8 0.8% 1 0.1% 8 0.8% 8 0.8% Proposed menu for concessions and price points 20% 4 0.8% 5 1.0% 9 1.8% 10 2.0% Approach and management plan 20% 7 1 1.4% 3 0.6% 5 1.0% 9 1.8% Financial proposal 30% 8 2.4% 7 2.1% 7 2.1% 9 2.7% Total 100% 31 6.2% 18 4.2% 37 7.3% 44 8.9% Attachment: 3. Proposal Rating Sheet (Agreement for Snack Bar Concession Services at The Wave) Packet Pg. 43 4.3.c Proposal 1 Proposal 2 Proposal 3 Proposal 4 Vendor NAME Sindhu Coffeeology Ofa Rebel Criteria Rating Score Rating Score Rating Score Rating Score LaShawn Butler 30 6.1% 18 4.1% 34 6.6% 44 8.8% Bridget Amaya 30 6.0% 22 5.0% 33 6.5% 42 8.4% Andrea Mendez 31 6.2% 18 4.2% 37 7.3% 44 8.9% Final Scores 30.3 6.1% 19.3 4.4% 34.7 6.8% 43.3 8.7% Attachment: 3. Proposal Rating Sheet (Agreement for Snack Bar Concession Services at The Wave) Packet Pg. 44 PROPOSAL FOR FOR CITY OF DUBLIN AS CONCESSIONAIRE FOR THE WAVE WATER PARK BY PACIFIC COAST ENTERTAINMENT GROUP LLC DBA REBEL KITCHEN & LIBATIONS 2369 FIRST ST LIVERMORE CA 94550 925-373-0521 REBELKL.COM G IAN N I SCH E LL 925-705-1464 GIANNI@REBELKL.COM Packet Pg. 45 4.3.d Biography and Project Experience: Pacific Coast Entertainment Group LLC was founded in 2009, but was originally a sole proprietorship named Pacific Coast Events founded in 2000. From 2000 to 2009 Pacific Coast Events excelled at providing special event services for weddings, corporate events, and private functions. The focus of the company at that time was providing event staffing, rentals, catering services and bar and beverage services. We administered services to approximately 1000 events in that 9 year period, from small in home parties with 25 guests to corporate event with 1000 guests. In Sept 2009 the LLC was formed as the company expanded operations opening Sanctuary Ultra Lounge & Restaurant in downtown Livermore. The project grew to exceed $1,000,000 in sales annually on site while continuing to operate its offsite division with approximately $500,000 a year in sales from event management, catering and staffing. Many of the events the company provided services for over the years would be applicable to The Wave. The one that probably applies most to this project was providing services for CAL(UC Berkeley's) Memorial Stadium for football games from 2012 to 2016. Our company ran and operated all of the bar and beverage concessions for the entire stadium. We opened 8-10 Packet Pg. 46 4.3.d bars on four different levels of the stadium for sporting events, including the VIP section on the top level of the stadium for high level donors. On any given game day we would have 20 - 40 staff on site to run all the bars which serviced up to 30,000 to 50,00 guests. On several occasions we had upwards of 50 staff. We stopped operating the bars when the company that had the contract with the stadium, had their contract expire as they were out bid by another company. Other events that would be applicable would be the numerous events over the years we would cater for. We have catered weddings regularly for 200+ guests and have also provided food for large corporate events and festivals over the years. In addition to our offsite services we have also opened 3 other concepts in addition to Sanctuary. We bought another small bar and restaurant in Livermore in 2015 called the Winemakers Pourhouse. We ran that as is for a year. This was as failing business that we were able to resuscitate and make profitable in less than a year. We eventually obtained a hard liquor license for the project and then changed the name and concept to Pura Vida Cocina Latina & Sangria Bar. This became an incredibly popular venue in downtown Livermore. This project was sold at the end of 2019 for a nice profit. Packet Pg. 47 4.3.d In Oct of 2018 after a great 9 year run as Sanctuary Ultra Lounge & Restaurant we decided to remodel and rebrand that location to its current theme and name as Rebel Kitchen & Libations. This project if flourishing and one of the more popular venues in downtown Livermore. For the last 20 years all we have known is the food/beverage and the hospitality business. With four brick and mortar concepts and continued operations of our offsite catering and events company I believe is indicative of our experience and ability to run concessions at The Wave Water Park. Especially on the events side, our ability to walk into a new building, with a new kitchen/facility and be able to adapt and serve a large group of guests successfully will transfer well to this project. Organization professional references: Gabe Villanueva 408-375-3509 Gabev44@gmail.com Director of Operations CALs memorial stadium. Gabe was our contact and direct report when we operated the bars for football games and other events. Our responsibilities included opening facility, cash drawers, inventory, cash and credit card transactions, end of day reports and closing. All 8 bars worked independently of each other, so we in essence had 8 different concession stands we were operating. Kelly McCartney 510-549-1000 Kelly@Bancrofthotel.com Packet Pg. 48 4.3.d We have provided bartenders and servers on an off for 12 years of the Bancroft Hotel. I believe we started in 2008 running their bar and beverage operations for special events and also provided food service staff to help set up buffets or for sit down dinners. They eventually hired there own in house staff and used us on occasion to supplement their current staff. There were occasions where they would hire 20+ staff at a time for multiple event both in house and offsite. Contra Costa County Deputy Sheriff's Association Dana Creedon (925) 228-9710 www.contracostadsa.org We have run the bar and beverage concessions at the DSA for 10+ years. They have a banquet facility that their members use for large parties and we manage the bar and beverage portion of the events including all cash transactions, opening and closing operations and reports. We still currently run operations for this client. PROPOSED MENU: Our plan is to continue for the most part the menu The Wave has had the last few years. Continuing to focus on burgers, hot dogs, nachos, frozen yogurt, chicken tenders, chips, fries, bottled water and soda. We would want to remove a few of the items that were not selling and perhaps add a few items. I Packet Pg. 49 4.3.d would also like to add some packaged healthier items like granola bars, baked chips, quest bars. In our experience it's better to do fewer items, but to do what you have very well. It's important the product is of good quality, is consistent and you are able to get it out in a timely fashion. Sometimes two large a menu will lead to longer preparation times and inconsistent product. If you look at a lot of the sports stadiums some of the concessions will literally have just 4-5 items. Maybe a burger, cheese burger, chicken burger and fries for example. They are able to streamline their processes to an efficient assembly line cranking out hot food quickly. To give you an example, if your staff is cranking out burgers efficiently all day but all the sudden you have a fish taco on the menu that is rarely ordered, it halts momentum as the staff has to gather themselves figure out what the cook times are, what goes on the item, etc and that can cause minor but significant delays with orders up. Sometimes simple is better. We won't be reducing the menu significantly but its best to evaluate what is selling and not selling and what is easy to prepare quickly without disturbing continuity and efficiency. We understand there were some issues with being able to serve fries last year with the current equipment. After walking through the facility there is room under the hood for restaurant grade deep fryer, which would absolutely be necessity to be able to keep up with the demand. I understand that currently your department is evaluating with the help of an electrician Packet Pg. 50 4.3.d whether that's doable with the current circuit breaker load and if it's not enough then there is a willingness to add whatever power requirements are necessary for that deep fryer. Having a commercial fryer in place will also allow us to explore other options like sweet potato fries etc. One potential solution would be removing the panini press. We can still do a grilled cheese on the flat top grill. Panini presses use a lot of power. We used to have on at one of my restaurants and we finally had to stop using it because it would blow fuses no matter where we put it in the kitchen. Removing the panini press might give you enough power to run the fryer without having to increase the electrical load. At first glance we may raise the prices 50 — 75 cents to make sure we maintain a food cost that is consistent within normal ranges in the hospitality industry. This is important so we can have good quality food and to be able to hire and keep a solid team of employees. Proposed menu: Hamburger $5 Cheeseburger $6 Double Cheeseburger $8 Beyond Burger(Veggie Burger) $9 Turkey Burger $6 Packet Pg. 51 4.3.d 3 Burger Sliders on Hawaiian Roll $7 Hot Dog $5 Chicken Tenders $7 ' Cheese Nachos $6 Add side of fries to any of the above for $2, add medium 0 fountain soda for $2 or large for $3 .L 0 c 0 French Fries $5 0 Cheese Fries $6 o m Sweet Potato Fries $6 Y 0 Pretzel $4 c Caesar Salad $7 44 E d a Packaged Snacks: J E Cheese and crackers TBD .� 4- L Chips $2 W W Granola Bar $2 ro 0 o Quest Protein Bar $3 F 0 Assorted Candy Bars $2 to $3 75 0 0_ Desserts: ° 4 Churro $2 E 4- Churro Madness $7 a Pineapple Dole Whip $6 Packet Pg. 52 4.3.d Ice Cream $5 Dippin Dots $5 Golden Wave Float $5 Fresh Fruit (apples & bananas) $1 Drinks: Medium Fountain Drink $3 Large Fountain Drink $4 Bottled Water $3 Bottled Gatorade, Iced Tea, Juices $4 Iced Coffee $4 Will explore other packaged options for example peanut butter and crackers, Nutella and crackers, etc Because we have catered for so many years one thing we do bring to the table is the ability to have more options for buy outs. We have the ability to do taco bars and even a high -end buffet dinner with options like lemon herb chicken, rosemary garlic tri tip, grilled salmon, mixed seasonal vegetables, garlic smashed potatoes and mixed green or Caesar salad. This particular buffet is one we have done hundreds of times for weddings and off site events. For 100 or more guests we usually charge $30 to $35 per person depending on there choices. Packet Pg. 53 4.3.d In the event that you had a buy out with a corporate client and they did want alcoholic beverages we do maintain the licenses to do that. Again, this would only be if the city where to permit this and only for a close out corporate client. We can do a nice set up with just beer and wine, and cocktails as well. APPROACH AND MANAGEMENT PLAN: Having the infrastructure of our current restaurant with all its resources allows us to hit the ground running. We have existing relationships and accounts with US Foods, Costco, Produce Companies, etc. Though we will be using your existing health permit we have one for our restaurant and know what it takes to maintain and clean a facility up to the standards of Alameda County Environmental Health Department. One of my mangers has already committed to managing this operation full time. Laura has worked for me for 12 years. Without any experience, with the current set up at The Wave she would have without a doubt been able to manage this project with her vast experience in working at hundreds of events over the years. Additionally, she worked and managed the events at CALS Memorial Stadium, Bancroft Hotel and the Deputy Sherrif's Association. However I did not know until Packet Pg. 54 4.3.d just a few days ago that she actually ran concessions for another company at Robert Livermore Parks concession stand for their pool and water park. She would 100% be a natural fit for this project and has already committed to running it if our bid is accepted. Heather Bouscal our Kitchen Manager at our restaurant Rebel Kitchen and Laura our manger on site will be responsible for health code compliance. Please see Heathers certification as an ANSI ServSafe Food Protection Manager. Financial Proposal: Since there are quite a few unknowns in this project for us, we would like to propose a financial agreement where the City of Dublin would share in the revenue of the operation. We propose a revenue share of 5% for accumulated revenue under $200,000 for the summer and 7% for $200,001 and up. Payments would be made monthly by on the 15th of the month based on a P&L prepared by our bookkeeper whom has been with us for 10+ years.. For example, payment for the month of May will be made on June 15th, the month of June paid on July 15th etc. There is a tremendous commitment in time and learning for us and so we would like to also have an option for next year as long as the city of Dublin is content with our operations. Packet Pg. 55 4.3.d In conclusion I believe our vast knowledge in the operations of restaurants, concessions and off -site events for 20+ years will allow us to competently and efficiently run the concessions at The Wave. Our goal is to run this project so the City of Dublin will know its in very capable hands and not have to worry about operating it anymore. Its commendable that the city has been able to operate it with such success the last several years and we hope to take that burden off the city. Thank you for the opportunity to submit our proposal and we welcome any questions of feedback. Packet Pg. 56 Simple Proposal/Addendum-A (02/27/20) Coffeeology LLC & Cafe would like to extend its thank you to the City of Dublin Ca Recreation Dept for giving us the opportunity to apply for the bidding and occupancy of the WAVE CENTER CONCESSION STAND located Emerald Park, Dublin Ca. Although our offer to occupy the concession stand may seem unorthodox, we see it as logical and practical. As you know, there are certain social, economic and other pessimistic factors will most certainly impact this year's (2020) attendance at the Wave. Furthermore, experts have indicated that public forums, parks, community events and other institutions will be affected by the Corona Virus Pandemic. Bottom line, The Wave's revenue most likely will be affected by this predicament. Nonetheless we are prepared to move forward (with optimism) with a reasonable offer of $1800 a month OR $3.10 Sq Ft. Obviously if the circumstances were different, Coffeeology would be more than happy to extend the City of Dublin's compensation. Nonetheless, we have to take a conservative approach and insulate ourselves from any possible projected losses. However we are pleased to extend an additional incentive to the City should things change for the better. Please review the following contingency. Contingency: Coffeeology LLC is will allocate a 5% Net Sales Bonus should the Concession Revenue surpass the Waves reported concession Revenue for 2019. Coffeeology LLC enjoys working with the City of Dublin and its wonderful diverse community. We've participated in a few events with the City (including last year's St. Patrick's Day and Splatter festivals) with optimal success and compliance. Since 2016, we have demonstrated the ability to bring an entire mobile Cafe without any issues or deficiencies in Products, Services, Compliance or Legalities. Since 2016 Coffeeology LLC has participated in over 60 major Festivals or events throughout California & Nevada. Our ability to mobilize, setup and serve thousands of patrons since 2016 has been challenging, yet gratifying and rewarding. Coffeeology LLC is well experienced & prepared to implement and operate the City of Dublin's Wave Center Water Park's concessionary unit. Finally we are committed in continuing this service and attitude toward bringing the community together without delay or deficiencies. Attachment: 5. Proposal - Coffeeology LLC & Cafe (Agreement for Snack Bar Concession Services at The Wa Packet Pg. 57 COFFEEOLOGY MENU BEVERAGES FOOD ITEMS LARGE POUROVER COFFEE $5 KOSHER HOTDOG $5 SMALL POUROVER $3 ANGUS BEEF HAMBURGER (WITH CHEESE $1 MORE) $8 BULLETPROOF KETO COFFEE $6 GRILLED CHICKEN BURGER $7 CHAI TEA LATTE $5 TURKEY BURGER $7 MATCHA TEA LATTE $5 HAM & CHEESE GRILLED $6 GREEN TEA DECAF $3 TUNA SANDWICH $6 COLD BREW COFFEE $5 HAM& CHEESE SANDWICH $5 NACHOS WITH CHEESE $6 STRAWBERRY BANANA SMOOTHIE $5 EGG SAUSAGE BURRITO $5 COCONUT SMOOTHIE $5 SHREDDED STEAK BURRITO $5 MOCHA SMOOTHIE $5 BEAN AND CHEESE BURRITO $5 HORCHATASMOOTHIE $5 PHILLY CHEESESTEAK $7 MATCHA SMOOTHIE $5 CHICKEN FAHITA BOWL $7 CHOCOLATE SMOOTHIE $5 ROAST BEEF CHEDDER MELT $8 WHEY PROTEIN VANILLA FRAP $7 TURKEY ENGLISH MUFFIN $5 BEYOND BURGER HANDBURGER (KETO/VEGAN) $7 VEGGIE BURGER (VEGAN) $6 CHICKEN NUGGETS $7 WATER BOTTLES BOTTLE TEA (SWEET) GATORATE APPLE JUICE Fountain Soda Pepsi 16oz Pepsi 8oz Sprite Snapple Diet Pepsi 16oz Minute Maid Lemonade Dr. Pepper 16oz $3 $4 SANTA FE SALAD $5 $4 CHEF SALAD $6 $4 BUFFALO CHICKEN FOCACCIA $6 CRANBERRY WALNUT SALAD $5 $4 CHICKEN CEASAR SALAD $5 $3 SNACK PACK HEALTHY $4 $3 SALMON BURGER $7 $4 CHILI BOWL WITH CRACKERS $5 $4 $3 CHIPS OF ALL SORTS $2 $4 ALMONDS $3 TRAIL MIX $3 Candy Bars $3 Acai Bowl $4 Assorted Yogart (with topping) $3 Ice Cream Cups $3 Popsicles (real fruit) $3 Drumbstick Icecream $3 Icecream Sandwich $3 Packet Pg. 58 114.11013i401111diiihrPridtirdiiihiiiitideidditiermeleiedididdii&ittiiiteitidigmeggo,marammi,,,..,;„„,„„„, ii State Food.)afet g2403-i936kab Certificate Verification Number Verity at www.statefoodsafety,c,om/Verify ..Z2Fid ri(rdi This program prepares the learner to be a responsible food handler. Food Safetyfra1ing& Certification Cryan Chapman, CCFS, CP-FS CEO, StateiroodSafety 71.1 Timpanogos Pkwy; Orem, UT Issue Date (valid for 3 years) Scan with a smart device to verily. Alajespoodowls q paiomod kmespoog4e15 `on Sd-d)'SJ:D'ueuideto tieki pie) 000-i eatiomn_D a-tfi Alini.sszn:ms pi:TA sitn dr'dLd r4.rd'd'd 1,14V California Food Handlers Card Issued tonya taylor 8 2020 comptetiori Feb fdr 3 ,,,k,113 verificati0J2403-1936kab Vetifycard swor,,,tarderridaletydd>roldedv StateFoodSafety Sca. with a -smart deviid tdi verify, maaaaa . . aaaara, maa .... aaaa‘twas VO urcapyiu copra (1/2.41a il WO . . 1040 gm Pio . 0.04 Idd• OW Wit OW . . . WO . tle. . .II .1 . . .4 . YR I. . WO . . Iviarspoopielsq pol.,)mod 1 1 1 1 1 1 1 AlaieSP003011145 '03D sA-dD 'sj)j 'iretrideti) irefou rrr'01,, dddrdd hid.C4 pleas! p nor:A eniitidner) rioo ii;) roping ,•)ii California Food Handlers Card is5ued to, tonya taylor Complet n Date , Feb 8, 2020 Vadd Verification g2403-1936ka b Veft card di ,r,,,,i.statdfa-c&ar,dy.redoNdrify StateFoodSafety Sean with Si11t lieViLe VO.,ity. aaaa as a at ataaa ... a . a . Rag amaaaaaa trar a a a....\.0 Manager Copy/Copia del gerente w a) w U) c.) a) .(7) w C.) c.) co cc E a) a) c.) oo w cr, 0) 0 0 CZ 0 0. w E 0 Packet Pg. 59 CONCESSION - PROPOSAL QUESTIONAIRE AND SUPPLEMENTALS Name of Company: Contact Person: "mi Phone: 94; rt 3 3 5 57 Mailing Address: , Vq04- Email:~01r) 4C-; Signature of Authorized Repr Printed Name: Title: Ot4A-0 Date: VVebsit 1. Services Provided Describe the services your company will provide. 110,1,/ ter tie,e5 oksteret146--7llies • 2. StaffIng Total number of staff: Proposed number of shifts per day: Number of staff per shift: 3. Ex orionce in Man Com ar ti Describe your company's experience in managing compar8bly sized operations. ri*-0709' 41,41_5 US7>e/r/94€1) s A etirfirr (; cov_p -to re" Attachment: 5. Proposal - Coffeeology LLC & Cafe (Agreement for Snack Bar Concession Services at The Wave) Packet Pg. 60 --------- ----------------- 4, Product and Price Schedule, List all proposed products and prices your company anticipates charging customers for the season. Include products such as beverages, snacks, snow cones, etc, Attach a copy of your company's menu. 6. Proposed Equipment List all of the equipment your company will furnish to fulfill service.JncIude Point of Sale Hardware, — c, AT,v,/ ff,t, vsrati77 /7 AyfA 7. References Provide the contact information for three (3) customers that your company wishes to provide as references. References shall be customers for which your company Is prOvIding or provided concessions to within the last three (3) years. Name CYLt--r- c,0 r - s Phone Number 8. Licenses/Permits Check one of the following: Page 11 of 12 Attachment: 5. Proposal - Coffeeology LLC & Cafe (Agreement for Snack Bar Concession Services at The Wave) Packet Pg. 61 , ij /Your company has all required licenses and permits, copies are attached hereto, and will maintain In full force and effect during the term of the contract, our company acknowledges and agrees to obtain and maintain in full force and effect during the term of the Agreement, any and all required licenses and permits, 9. Licensing Fee Proposals Enter the amount of the proposed fee your company will pay to the City for the occupancy period, May 1, 2020 to September 30, 2020. $ 1.440PCf4 Niter FW—tto-Ao-7R./C3t,— Additionally, please include all proposal items Submission". ‘k, D fD,e4 01/1/ 4 ettelletnev; as listed within "Proposal Page 12 of 12 Attachment: 5. Proposal - Coffeeology LLC & Cafe (Agreement for Snack Bar Concession Services at The Wave) Packet Pg. 62 TO: City of Dublin ATTN: Rhonda Franklin 100 Civic Plaza Dublin, CA 94568 FROM: Ofa's Island BBQ SUBJECT: Proposal for Concession Operations at the Recreation & Aquatics Complex at Emerald Glen Park — The Wave Waterpark ("The Wave") DATE: February 28, 2020 Agreement for Snack Bar Concession Services at The Attachment: 6. Proposal - Ofa's Packet Pg. 63 Hello, Feb 28, 2020 Ofa's Island BBQ would like to thank you for the opportunity to submit our proposal and hopefully be your vendor for the Wave's Concession Stand for 2020. A little bit about Ofa's Island BBQ... Our business was established in 2010... family owned and operated til this day. My husband Peni, our two youngest daughters Sherry and Ofa and I, run the business. We named the business after our daughter Ofa who is our youngest of 5 children. She was named after her grandmother Ofa and their name in the Tongan language means "love." Thus, is where our slogan derived from... "A taste of Island love from our family to yours." As a hot food vendor, we have been providing our services in the City of Dublin by way of the Thursday Dublin Farmer's Market when it first opened up about 10 years ago. As a matter of fact, we are the original food vendor still there. From our popularity at the Dublin's Farmers Market, we were invited by the City and became a part of the St. Patrick's Day Festival as well as Splatter. We have a huge following in Dublin because we built such a wonderful and loyal customer base. We are currently a part of the San Ramon Farmers Market and have been for about 9 years. We have, also, been a part of many other farmers markets such as Walnut Creek, San Francisco, Vallejo just to name a few. We participated in the Alameda Antique Faire. We have been a part of the San Ramon VSA Swim Event for the last 6 years and is the biggest draw there. We, also, were a vendor with the County Swim Event held in Alcalanes High School in Lafayette. Thank you for the consideration and we hope to hear from you soon. If you have any questions, we an be reached at 510-938-7475 or email Peni or Sherry at ofasislandbbq@yahoo.com. urT ly, fa's Isla B y Laufasa Attachment: 6. Proposal - Ofa's (Agreement for Snack Bar Concession Services at The Packet Pg. 64 PROFESSIONAL REFERENCES 1) MATT BERGH / PG&E (San Ramon) # 415-297-6790 OR MGBb@pge.com 2) MICHAEL SAN PEDRO / BLACKBERRY (San Ramon) # 925-206-0956 OR msanpedro@blackberry.com 3) BRIAN ST. PIERRE / MANAGER - DUBLIN FARMER'S MARKET # 925-825-9090 ext 930 OR brianstpierre@pcfma.org 4) HARV SINGH / DIRECTOR -MANAGER - SAN RAMON FARMER'S MARKET # 510-894-9191 OR harv@sanramonfarmersmarket.org 5) STACI DESHASIER / DIRECTOR -MANAGER — WALNUT CREEK FARMER'S MARKET # 925-787-0121 6) ALEX KAPLENKO / VSA SWIM EVENT VENDOR COORDINATOR (San Ramon) # 925-699-5676 OR akaplenko@chevron.com Attachment: 6. Proposal - Ofa's (Agreement for Snack Bar Concession Services at The Packet Pg. 65 MENU (Page 1 of 3) COMBO # 1 ; 7 ISLAND SPECIAL • BBQ CHICKEN • KALUA PORK • RICE • CUCUMBER SALAD • BOTTLE DRINK COMBO #2 • PULLED PORK SANDWICH • CHIPS • BOTTLE DRINK $8 / $13 COMBO # 3 • CHEESEBURGER • CHIPS • BOTTLE DRINK $6 / $11 COMBO # 4 • DOUBLE CHEESEBURGER • CHIPS • BOTTLE DRINK $8 / $13 Attachment: 6. Proposal - Ofa's (Agreement for Snack Bar Concession Services at The Packet Pg. 66 MENU (cont. page 2 of 3) COMBO # 5 • HOT DOG • CHIPS • DRINK $5 / $9 ➢ BBQ CHICKEN ➢ KALUA PORK ➢ CHOP SUEY ➢ CUCUMBER/TOMATO SALAD NACHOS = $6 w/jalapenos $6.50 CHIPS = $2.50 PORK SLIDERS = $3.50 ea OR 3 for $10 Attachment: 6. Proposal - Ofa's (Agreement for Snack Bar Concession Services at The Packet Pg. 67 MENU (cont. page 3 of 3) D E SS E RTS = $7 • TROPICAL SMOOTHIE • TRIPLE BERRY SMOOTHIE • ITALIAN ICE CREAM DRINKS BOTTLED WATER = $2.50 BOTTLED SODA = $3.50 (COKE — DIET COKE — SPRITE) APPLE JUICE = $3 ORGANIC LEMONADE = $3.50 V8 SPLASH 100% JUICE = $3.50 $6 MENU — A LA CARTE • BBQ CHICKEN • KALUA PORK • CHOP SUEY • CUCUMBER/TOMATO SALAD ANY SIDES: ADD $0.50 • BBQ SAUCE • SOY SAUCE • HOT SAUCE (SIRACHA) • JALAPENOS • CHEESE Packet Pg. 68 PRODUCT DESCRIPTION ➢ BBQ CHICKEN - WHICH OFA'S ISLAND BBQ IS KNOWN FOR - TERIYAKI FLAVOR (OFA'S ISLAND BBQ VERY OWN MARINADE) ➢ KALUA PORK -SHREDDED SMOKEY FLAVOR (W/OUR OWN SIMPLE INGREDIENTS THAT MAKE UP ITS DELICIOUS FLAVOR) ➢ CHOP SUEY-VEGE NOODLE DISH (RICE NOODLES W/CABBAGE, ONIONS AND CARROTS) - SERVED HOT ➢ PULLED PORK SANDWICH - OUR SHRED KALUA PORK W/BBQ SAUCE AND COLE SLAW ON A SOFT HOAGIE ROLL ➢ SLIDERS = OUR SHRED KALUA PORK W/BBQ SAUCE ON A SOFT SLIDER ROLL ➢ CUCUMBER/TOMATO SALAD - VINEGERATTE FLAVOR W/CUCUMBERS, TOMATOES & HERB ➢ TROPICAL SMOOTHIE - FROZEN MANGO, PEACH, PINEAPPLE, STRAWBERRY ➢ TRIPLE BERRY SMOOTHIE - FROZEN BLUEBERRY, BLACKBERRY & RASBERRY ➢ ITALIAN ICE CREAM - BLUE RASBERRY, MANGO, CHERRY FLAVORS ➢ CHIPS "DIRTY CHIPS" BRAND - KETTLE COOKED IN PEANUT OIL BLEND.. SEA SALT OR BBQ FLAVOR. IF NOT IN STOCK - WILL TRY OUR BEST TO GET A BRAND THAT IS SIMILAR ➢ HAMBURGER PATTIES - COSTCO/KIRKLAND BRAND PATTIES 1/4" ➢ HOT DOGS - COSTCO/KIRKLAND BRAND100% BEEF DOGS Packet Pg. 69 *** ALL HOT FOODS ARE ALWAYS COOKED ONSITE, THEREFORE MAKING IT FOR A FRESH MEAL. *** ALL MEATS —CHICKEN, HAMBURGER PATTIES, HOT DOGS WILL BE GRILLED ON OUR BBQ GRILL FLAVORED WITH MESQUITE CHARCOAL. WE NEVER, EVER USE LIGHTER FLUID ON OUR CHARCOALS. WE WANT PEOPLE TO TASTE THE YUMMINESS OF THE FOOD NOT CHEMICALS. *** THE KALUA PORK — IS PRESSURE COOKED ONSITE — THE BEST WAY TO LOCK IN THE FLAVORS *** RICE — COOKED ON A 55 CUP RICE COOKER. WE HAVE HAD MANY PEOPLE COMPLIMENT US ON EVEN THE RICE! *** OUR SMOOTHIES —JAMBA JUICE GOT NOTHING ON IT. IT'S STRAIGHT FRUITS AND JUICE — NO ICE EVER INCLUDED! YOU GET YOUR MONIES WORTH! We will have a suggestion box for customer feedback — compliments — concerns or requests. The menu may change or be revised depending on the sales of each items. There are so much more we can add to the menu, but this is only our first year trying it out so we want to keep it somewhat simple but a good variety and healthier alternatives along with the basic snack foods. Attachment: 6. Proposal - Ofa's (Agreement for Snack Bar Concession Services at The Packet Pg. 70 APPROACH & MANAGEMENT PLAN We will approach this as we have always done with our business for the last 10 years...my husband grills, one daughter cashiers, the other daughter and myself serve. There is always additional help waiting if needed. Our mission is to share our way of cooking with everyone and our goal is that our customers are happy and satisfied with what we bring to the table for them. We wouldn't sell anything we wouldn't eat. Attachment: 6. Proposal - Ofa's (Agreement for Snack Bar Concession Services at The Wave) Packet Pg. 71 FINANCIAL PROPOSAL We will gladly give back to the City of Dublin for the use of their Concession Stand a set amount of $500 per week. This is open for discussion/negotiation if you feel this is not a fair amount. Packet Pg. 72 esponse to ity of ublin's request for roposal For aves l ublin water park concession stand Copy 1 By: Sindhu Chhabra Business Owner Sindhu's Flavors LLC - DBA: On a Roll, Calcutta Style San Ramon CA 94582 Phone: 614-408-8402 Packet Pg. 73 ----------- Sindhu's Flavors LLC, San Ramon CA (614-408-8402) CONCESSION - PROPOSAL QUESTIONNAIRE AND SUPPLEMENTALS 2 1. Biography of the Company and Project Experience 5 2. Organization professional references 6 3. Proposed menu for concessions and price points 9 Weekend Menu (Friday - Sunday) 9 Weekday Menu (Monday - Thursday) 10 4. Approach and Management plan 11 Overall plan 11 Prep plan 11 Advertising plan 12 Customer feedback 12 5. Financial Proposal 13 Park closures 13 Payment method 13 Attachment: 7. Proposal - Sindhu's Flavors LLC (Agreement for Snack Bar Concession Services at The Wave) 1 Packet Pg. 74 Sindhu's Flavors LLC, San Ramon CA (614-408-8402) 1 • 1 TAL AL Name of Company: Sindhu's Flavors LLC Contact Person: Sindhu Chhabra Mailing Address: 4009 Tulip Way, San Ramon CA Email: sindhusflavorsegmail.com Signature of Authorized Representative: Printed Name: Ci , i) Title: Date: 02 /2,77: L.)0•,_;)(?), 1. Services Provided Describe the services your company will provide. 1 TI 1 Phone: (614) 408-8402 Al Website: facebook.com/onarollcalstyle Sindhu's Flavors LLC , DBA - On A Roll, Calcutta Style, will run and operate the food concession stand at The Waves Dublin water park. We will provide various food options as mentioned in our menu to the park attendees on a daily basis from 11 am until 6pm during the water park season of 2020. 2. Staffing Total number of staff: 6 Proposed number of shifts per day: 2 Number of staff per shift: 3 or 4 on weekdays depending on the footfall at the park. 4-5 on Friday, Saturday and Sunday. 3. Experience in Managing Comparably Sized Operations Describe your company's experience in managing comparably sized operations. Event Year Footfall each day San Ramon Farmers Market 2018, 2019 300 cu a) .c a) 0 0 c 0 0 cc 0 4- (.) 16- u- .u) .c -0 0 0. 2 .c 0 Packet Pg. 75 Sindhu's Flavors LLC, San Ramon CA (614-408-8402) 4.3.g Dublin's Farmers Market 2018, 2019 2,500 San Francisco Picnic at Presidio 2019 5,000 Prabasi Durga Puja, Santa Clara County Fairgrounds 2018, 2019 Avg 1,000 Durga Mahotsav, ICC Milpitas 2018 3000 Sanskriti Durga Puja, Newark Pavilion 2019 3,000 Radio Zindagi Ganesh Mahotsav, Santa Clara County Fairgrounds 2018 35,000 Dublin St. Patricks Festival 2019 2,000 Dublin Splash Festival 2019 500 Yahoo Corporate Catering 2019 500 4. Product and Price Schedule List all proposed products and prices your company anticipates charging customers for the season. Include products such as beverages, snacks, snow cones, etc. We will operate a weekday (Monday - Thursday) and a weekend (Friday - Sunday) menu in case the attendance at the park is dramatically different between weekdays and the weekend. All items proposed for the menu and their prices are included in the Proposed Menu and Price points on Pages 9 & 10 5. Menu Attachment Please see page 9 & 10 of this proposal 6. Proposed Equipment List all of the equipment your company will furnish to fulfill services. Include Point of Sale Hardware. Here are all the equipment that we will bring onsite for our operations: Flat Top Grill Propane cylinders - 4 Hot holding food containers Steam tables - 2 Rice cooker - 2 Dough mixer - 1 Attachment: 7. Proposal - Sindhu's Flavors LLC (Agreement for Snack Bar Concession Services at The Wave) 3 Packet Pg. 76 Sindhu's Flavors LLC, San Ramon CA (614-408-8402) 4.3.g Cooking Utensils Fire extinguisher - ABC and K type Fryer Foldable 6 ft tables - 2 Cash box Menu Easel Coolers - 2 POS - we plan to use the Park's current installed POS 7. References Provide the contact information for three (3) customers that your company wishes to provide as references. References shall be customers for which your company is providing or provided concessions to within the last three (3) years. Name Address Phone number Subhomoy Chattopadhyay Prabasi Durga Puja, Santa Clara County Fairgrounds 512-705-1408 Debasish Bose Sanskriti Durga Puja, Newark Pavilion, Newark 831-578-8913 Hary Singh San Ramon Farmers Market, Bishop Ranch, SR 510-894-9191 8. Licenses/Permits Check one of the following Your company has all required licenses and permits, copies are attached hereto, and will maintain in full force and effect during the term of the contract. Your company acknowledges and agrees to obtain and maintain in full force and effect during the term of the Agreement, any and all required licenses and permits. 9. Licensing Fee Proposals Enter the amount of the proposed fee your company will pay to the City for the occupancy period, May 1, 2020 to September 30, 2020. Please refer to Page 13 for a detailed licensing fee proposal. Additionally, please include all proposal items as listed within "Proposal Submission". Attachment: 7. Proposal - Sindhu's Flavors LLC (Agreement for Snack Bar Concession Services at The 4 Packet Pg. 77 Sindhu's Flavors LLC, San Ramon CA (614-408-8402) 4.3.g iography of the ompany and 'roject xperience Sindhu's Flavors LLC i/a San R._•b sed local business. It was founded in 2018 by Sindhu Chhabra who grew up in ti y called Calcutta in India. Calcutta or as Dominique Lapierre calls it 'City of Joy' is a cosmopolitan city that appreciates culture, arts and food. Sindhu grew up on a street food typical to Calcutta called the Kathi Rolls. It is a street food that is extremely popular in the city and is loved by one and all. After moving to the United States and having lived in both the East Coast and the West coast, she could never find a comparable food here in the US. This motivated her to start her own Kathi roll business in the bay area where she currently lives. Sindhu is a physics major and an MBA from URI and has worked in the Tech Industry in the past. However, her passion for kathi rolls motivated her to start afresh in the food industry. She worked at various grass root and management level jobs in different companies. During this period, she focussed on learning the nuances of the food industry and also developed her own recipes perfecting it for the bay area while keeping the traditional flavors alive and intact. Calcutta style rolls embodies the essence of indian culture which is adaptive, inventive and modern and at the same time old school. These rolls go beyond socio economic boundaries, gender and age differences and are equally delicious any season of the year, any time of the day and any location - be it Calcutta or the Bay Area. At various multicultural events and among diverse crowds, we have often brought delightful variations to our menu via Rice Bowls and Sandwiches. Though only two years into the business, Sindhu's Flavors has serviced at many different locations in the Bay area. We have been extremely successful and popular at each of these locations - Food truck festival in San Francisco, Dublin Farmers Market, San Ramon Farmers Market, multiple events in the County Fairgrounds in the South bay and Corporate catering such as at Yahoo!. We have been appreciated for the taste of our food, our quality of service, consistency and overall performance. We have constantly invested in innovating our operations and approach to best meet customer needs and expectations. We focus on bringing wholesome, delicious and healthy food to our customers. We are appreciated for our speed of service and customer centricity and that reflects in our high customer return percentage of 42% at our regular events. Thus indicating that our customers trust our food, our service, our quality and are ready to support us. Attachment: 7. Proposal - Sindhu's Flavors LLC (Agreement for Snack Bar Concession Services at The 5 Packet Pg. 78 ' -- — Sindhu'sFlavors LLC, San Ramon CA(6|4408-8402) ������^�����^���� professional �������� " ����" ""°_�=~"~~" " �°" ~^"~~~^~�"~~" "~�. references .~. ..~.~.~ Referonoe1: SanskritOurQaP ja To Whom it May Concern Sinchu had setup a food stall in an event organized by Our organization (Sanskriti) during our annual festival celebration inOctober 2o1minNewark Pavilion. Our festival was whole day event spanning across 2 days(saUsun) and was attended by more than 3*oopeople. SinUhvmanaged the stall very well over the zdays and making Sure she served traditional Indian food among the visitors, The food was made fresh using quality ingredients and i/was highly appreciated bythe attending crowd. She managed the stall very professionally, making sure all her employees followed the food hygiene and food safety preparations. Managing food stalls inevents isacumbersome affair aruinvolves alot o|activity before and after the event (ex -setting up the stall, maintaining it and cleaning it properly on the late hours o/Sunday). She did a very good job in cleaning up the facilities oRx, the program and hence our Post inspection walk though went without hassle. Velook forward mworking with her inour future events and wish her all the success for her business Dated —Z5Feb ]OZ0 /DebasishDose\ Board Member of5unskriti Ph: 851'578'8913 Emai|:Ta|k_toLdeba@yahoo.00m Attachment: 7. Proposal - Sindhu's Flavors LLC (Agreement for Snack Bar Concession Services at The Wave) 6 Packet Pg. 79 Sindhu's Flavors LLC, San Ramon CA (614-408-8402) Reference 2: Prabasi Durga Puja To, City of Dublin, CA Dated : 2/24/2020 To Whomsoever it may concern : This letter is a recommendation letter for Sindhu's Flavors and the service they have provided to our community at Bay area Prabashi at the Santa Clara Fairgrounds during Deuga Puja in 2018 and 2019. Sindhu's flavors provided an excellent catering for our members and community participants during the two events and sold food that was enjoyed by all. During each day of the 3 day event in 2018 and 2019, we had around 700-1000 people coming and attending our Durga Puja event at the Santa Clara County fairgrounds. Sindhu's Flavors met all the County Health inspector's requirements and sold food in a very professional manner. They also cleaned up the location very well before leaving. I would strongly recommend them for any community events in Bay area. Sincerely yours, Subhomoy Chattopadhyay Ex Director — Bay Area Parabasi (2018 and 2019) ©1O gmass, Cell : 512-705-1408 Attachment: 7. Proposal - Sindhu's Flavors LLC (Agreement for Snack Bar Concession Services at The 7 Packet Pg. 80 Sindhu's Flavors LLC, San Ramon CA (614-408-8402) Reference 3: San Ramon Farmers Market To whom it may concern Sindhu's Flavors was a vendor at the San Ramon Farmers Market in 2018 and 2019 seasons. She and her team did an excellent job in setting up, tearing down, clearing up their space, working with health inspectors and fire inspections. We heard lots of good feedback from our customers at the market about her food and quality of services. She was consistent in her service, always on time and served made -to -order & hot food. Our market runs rain or shine and she showed up independent of weather conditions. She has a great attitude towards customer service, helping out other vendors/people when needed. I would recommend her for any markets / opportunities where customers are looking for fresh hot food. Si7�n�jcerely, Hary Singh 510-894-9191 Owner San Ramon Farmers Market 8 Packet Pg. 81 Sindhu's Flavors LLC, San Ramon CA (614-408-8402) 3. ''roposed menu for concessions and price points Weekend Menu (Friday - Sunday) Entrees R° pra.e. Chicken Tikka Kathi Roll - $9 Water - $2 Fried Chicken Kathi Roll - $9 Fountain Soda - $3 Paneer Tikka Kathi Roll - $9 Bottled Soda - $4 Chicken Tikka Rice Bowl - $8 Juice - $3 Fried Chicken Rice Bowl - $8 Iced Coffee - $3.5 Paneer Tikka Rice Bowl - $8 Chicken Tikka Sandwich - $8 D sserts Fried Chicken Sandwich - $8 Dippin Dots - $4 Paneer Tikka Sandwich - $8 Soft Serve - $3 Snacks Chicken Strips - $4 Samosa - $3 French Fries - $3 Falafel - $3 Chips - $2 Combos: Pay for the Entree + Snack and get a drink free (Water / Fountain Soda / Juice) *sales tax not included Attachment: 7. Proposal - Sindhu's Flavors LLC (Agreement for Snack Bar Concession Services at The Wave) Packet Pg. 82 Sindhu's Flavors LLC, San Ramon CA (614-408-8402) Weekday Menu (Monday - Thursday) Entrees eye 5 Chicken Tikka Rice Bowl - $8 Water - $2 Fried Chicken Rice Bowl - $8 Fountain Soda - $3 Paneer Tikka Rice Bowl - $8 Bottled Soda - $4 Chicken Tikka Sandwich - $8 Juice - $3 Fried Chicken Sandwich - $8 Iced Coffee - $3.5 Paneer Tikka Sandwich - $8 Snacks Chicken Strips - $4 Samosa - $3 French Fries - $3 Falafel - $3 Chips - $2 Desserts Dippin Dots - $4 Soft Serve - $3 os; Pay for the Entree + Snack and get a drink free (Water / Soda / Juice) *sales tax not included For the Weekend Menu as well as the Weekday menu, we plan to rotate the fillings (Chicken / Paneer) with other recipes to provide varying flavors during the season. Attachment: 7. Proposal - Sindhu's Flavors LLC (Agreement for Snack Bar Concession Services at The 10 Packet Pg. 83 Sindhu's Flavors LLC, San Ramon CA (614-408-8402) 4.3.g 4. Approach and ana• a ent plan Overall plan Our approach and goal is to design the menu in a way that it addresses the needs of the diverse crowd that will be coming to the park. Keeping our young audience and the various families that will be visiting this fun place, we will be incorporating many new and customer favorite items to make each of our visitor's experience enjoyable, We will provide the option of a full meal including an entree, beverage and a side or just a light snack such as samosas, french fries or falafels or choose to stay cool in the hot summer days with a soft serve, soda or water. Keeping the customer as our focus, the menu will be packaged in a very flexible way for the customers to enjoy the food at a very reasonable price per their needs and desires. From a footfall perspective and operational efficiency, we intend to have a weekday menu and a weekend menu. Please see the menus on Pages 9 & 10 of this proposal document for details of the food and pricing. Prep plan To make the water park season most successful, we will begin working on execution of our plan 3-4 weeks prior to the start of the service. Starting May 1: • Work to ensure that every equipment in the kitchen is up and running and is in good condition. • We will work with the city for any needed fixes. • Clean the facility and all of the equipment inside and out to ensure hygiene of food being stored and prepped in the coming days. • Decide on the layout of the space for a smooth workflow & efficient service each day. Starting May 8: • Finalize our partners for delivery of goods and ingredients. • Set up our delivery schedules for the season with various vendors. • Order and procure non perishable and frozen items as well as all disposable items. Starting May 15: • Start prepping all the food to be used in the coming weeks which will be put on a cyclic preparation process for continuous service for the season • Focus on training the staff for excellent service and different job functions involved in doing the service. Attachment: 7. Proposal - Sindhu's Flavors LLC (Agreement for Snack Bar Concession Services at The Wave) 11 Packet Pg. 84 Sindhu's Flavors LLC, San Ramon CA (614-408-8402) 4.3.g • Train staff on the evacuation plan and proper handling of the fire extinguisher in case of any emergency. Starting May 22nd: • Final check of the inventory of products, ensuring that all delivery of food, disposables and beverages is complete and in place. • Final check of all the equipment, setting up the menu boards etc. • Launch! Advertising plan • We will run ads on Facebook and Instagram to market ourselves and the food stand inside the park. We will set up a daily display of food items to help customers make their choices. • With consent/permission from the City of Dublin, we plan to conduct an outreach to corporates for park buyouts at the end of the season. • We plan to run a daily raffle for a free meal on customers' next visit - this is to drive patronage to our food stand wind bring people back to the park. Customer feedback To hear customer feedback on the food and the service quality we will take feedback daily and strive for constant improvement. Attachment: 7. Proposal - Sindhu's Flavors LLC (Agreement for Snack Bar Concession Services at The 12 Packet Pg. 85 4.3.g Sindhu's Flavors LLC, San Ramon CA (614-408-8402) inancial roposal We propose a two part financial compensation for the city. A fixed fee of $8000 paid in two installments $4K on May 1, 2020 and $4K on Aug 1, 2020. In addition to the above stated fixed fee, we propose a variable fee model for pre-tax revenue over $100,000, as per the following: Pre-tax revenue for the entire season % fee to the city Variable fee amount Total fee to the City $100,000 or below 0% $0 $8000 $100,001 or more 5% of revenue in excess of $100,000 $5000 (if revenue is $200,000) $13,000 The variable fee will be paid on the following dates: For revenues earned up until July 5, 2020 the fee will be paid on Aug 1, 2020 For revenues earned from July 6, 2020 up until Sep 30, 2020 the fee will be paid on Oct 15, 2020 Park closures If the park needs to be closed for greater than any 3 days during the entire season - due to factors beyond the concessionaire's .control, then the fixed fee will be prorated based on a per day rate assuming a 82 day long season. Payment method All fees will be paid from Sindhu's Flavors LLC business checking account. 13 Packet Pg. 86 A' 0 c— E u o c c o 0 0 V O d CJ Q) LL O 6 8 C H Z c 12) 0 O c 0 ci) 0 • 0 0 0 a) E EXAM FORM NUMBER w 00 7 11/12/2021 CO (0 CO ♦� 0 - w co r — ✓ 0 0 ti .c 0 a Packet Pg. 87 4.4 STAFF REPORT CITY COUNCIL DATE: October 20, 2020 TO: Honorable Mayor and City Councilmembers FROM: Linda Smith, City Manager SUBJECT: Payment Issuance Report and Electronic Funds Transfers Prepared by: Veronica Briggs, Senior Finance Technician EXECUTIVE SUMMARY: The City Council will receive a listing of payments issued from September 1, 2020 - September 30, 2020 totaling $4,546,456.97. STAFF RECOMMENDATION: Receive the report. FINANCIAL IMPACT: SUMMARY OF PAYMENTS ISSUED September 1, 2020 through September 30, 2020 Total Number of Payments: 256 Total Amount of Payments: $4,546,456.97 DESCRIPTION: The Payment Issuance Report (Attachment 1) provides a listing of all payments for the period beginning September 1, 2020 through September 30, 2020. This report is provided in accordance with the policy adopted November 15, 2011, in Resolution No.189-11. The listing of payments has been reviewed in accordance with the policies for processing payments and expenditures. The City's practice of reporting payments to the City Council after the payments have been made is in compliance with California Government Code Sections 37208 (b) and (c), which allow for an agency to make payments without first being audited by the legislative body, as long as such payments are: 1) conforming to a budget approved by ordinance or resolution of the legislative body; and 2) presented to the legislative body for ratification and approval in the form of an audited comprehensive annual financial report. Page 1 of 2 Packet Pg. 88 4.4 STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: 1. Payment Issuance Report for September 2020 Linda -LLh, City anager 10/1212020 Page2of2 Packet Pg. 89 4.4.a Print Date: 10/05/2020 Page 1 of 8 Date Issued Payee City of Dublin Payment Issuance Report Payments Dated 9/1/2020 through 9/30/2020 09/01/2020 DSRSD 09/01/2020 PLEASANTON, CITY OF Payments Issued 9/1/2020 Total: 09/04/2020 09/04/2020 09/04/2020 09/04/2020 09/04/2020 09/04/2020 09/04/2020 CAL PERS EMPLOYMENT DEVELOPMENT DEPT I C M A 401 PLAN I C M A 457 PLAN INTERNAL REVENUE SERVICE US BANK - PARS WAGEWORKS, INC. Payments Issued 9/4/2020 Total: 09/07/2020 CALPERS Payments Issued 9/7/2020 Total: 09/08/2020 ACTIVE NETWORKS, LLC 09/08/2020 ADVANCED MOBILITY GROUP 09/08/2020 09/08/2020 09/08/2020 09/08/2020 09/08/2020 09/08/2020 09/08/2020 09/08/2020 09/08/2020 09/08/2020 09/08/2020 09/08/2020 09/08/2020 09/08/2020 09/08/2020 09/08/2020 09/08/2020 09/08/2020 09/08/2020 09/08/2020 09/08/2020 09/08/2020 09/08/2020 09/08/2020 09/08/2020 Check Total: ALAMEDA CO SHERIFF'S OFFICE AMY'S ENGRAVED SIGNS & AWARDS ARLEN NESS ENTERPRISE AT&T AT&T - CALNET 3 Check Total: BALAMURUGAN, PANKAJAVALLI BLAISDELL'S BUSINESS PRODUCTS BSK ASSOCIATES INC. CAPIO CASTRO VALLEY PERFORMING ARTS COMCAST DIPIETRO & ASSOC. INC ELLIOTT, ELIZABETH EMPOWER MARTIAL ARTS ENTERPRISE RENT A CAR GENTEC SERVICES, INC. GEOSYNTEC CONSULTANTS, INC. GOLDEN STATE FLEET SVCS INC GRAFIX SHOPPE GRANITE CONSTRUCTION CO INC. KITTELSON & ASSOCIATES, INC. LIVERMORE AUTO GROUP LOGOBOSS MEYERS NAVE MINUTEMAN PRESS Amount Description 369,484.32 SERVICE TO 7/31/2020 33,707.27 TVBID FEES COLLECTED FOR APR-JUN 2020 403,191.59 82,023.44 PERS RETIREMENT PLAN: PE 8/28/20 19,303.09 CA STATE WITHHOLDING: PE 8/28/20 1,622.74 DEFERRED COMP 401A: PE 8/28/20 26,318.36 DEFERRED COMP 457: PE 8/28/20 58,442.96 FEDERAL WITHHOLDING: PE 8/28/20 1,392.50 PARS: PE 8/28/20 3,228.56 WAGEWORKS: PE 8/28/20 192,331.65 700.00 FEES FOR GASB-68 REPORTS & SCHEDULES 700.00 42,500.00 RECREATION SOFTWARE ANNUAL MAINTENANCE 1,590.00 DUBLIN BLVD SIGNAL COORDINATION STUDY 1,760.00 TRAFFIC SIGNAL SYSTEMS ONGOING SUPPORT 3,350.00 45.85 PRINTING SERVICES - EVIDENCE FORMS 43.70 COMMISSIONER NAMEPLATE - JAIN 561.04 POLICE VEHICLE MAINTENANCE - 16M76 1,770.00 PUBLIC SAFETY COMPLEX DATA SERVICES 294.31 SERVICE TO 08/26/2020 151.92 SERVICE TO 08/27/2020 446.23 500.00 SENIOR CENTER RENTAL DEPOSIT REFUND 1,439.34 OFFICE SUPPLIES-JUL 2020 808.00 PUBLIC ART INSTALL INSPECTIONS -CLOVER PARK 275.00 CA ASSN OF PUBLIC INFO OFFICIALS DUES-JACKM{ 723.80 REC CLASS INSTRUCTOR 1,597.18 INTERNET/CABLE SVCS VARIOUS CITY DEPTS AUG 1,270.40 AED SUPPLIES 9.66 MILEAGE REIMBURSEMENT AUG 2020 76.30 REC CLASS INSTRUCTOR 1,874.08 VEHICLE RENTAL -SPECIAL INVESTIGATIONS JUL 20 409.60 REFUND BUILDING PERMIT FEE 11,300.65 GREEN INFRASTRUCTURE/STORMWATER RSRCE F 125.00 POLICE VEHICLE TOWING 188.18 POLICE VEHICLE GRAPHICS 333,609.84 RETENTION RELEASE DUBLIN BLVD WIDENING PRC 11,954.50 SB 743 VMT IMPLEMENTATION & MODEL UPDATE 1,482.72 POLICE VEHICLE MAINTENANCE & REPAIR 260.29 POLICE SUPPLIES 61,099.66 LEGAL SERVICES JUL 2020 358.83 PUBLIC NOTICE POSTCARDS- TASSAJARA RD 0 N O N a) U) 0 0 0. 0 a) N 0 E ns d O O L E 0. 0 U) `o 0 0. a) c) ns 4- 0) as d E t c) 4a Q Check Total: 840.57 WILDLIFE POSTCARD MAILING 1,199.40 Packet Pg. 90 4.4.a Print Date: 10/05/2020 Page 2 of 8 City of Dublin Payment Issuance Report Payments Dated 9/1/2020 through 9/30/2020 Date Issued Payee Amount Description 09/08/2020 MOTOROLA SOLUTIONS, INC. 1,500.00 CRIME REPORTS SUBSCRIPTION 09/08/2020 OFFICE TEAM 2,287.76 TEMPORARY CLERICAL SUPPORT -RECORDS 09/08/2020 PARKWAY BODY SHOP 670.80 POLICE VEHICLE REPAIR - 16D04 09/08/2020 PG&E 3,622.89 SERVICE TO 08/11/2020 25,809.63 SERVICE TO 08/14/2020 Check Total: 29,432.52 09/08/2020 PLAN JPA 379.50 GENERAL LIABILITY CLAIMS JUL 2020 09/08/2020 RADAR SHOP INC, THE 1,244.00 POLICE RADAR/LIDAR RE -CERTIFICATIONS 09/08/2020 SAN RAMON, CITY OF 170,031.63 DRFA WORKERS COMP/MED BENEFITS APR-JUN 20 09/08/2020 SDI PRESENCE, LLC. 9,397.50 ENTERPRISE RESOURCE PLANNING SVCS JUL 202C 09/08/2020 SHAMROCK OFFICE SOLUTIONS, LLC 1,910.99 COPIER MAINTENANCE SEPT 2020 09/08/2020 STERICYCLE, INC. 210.60 EVIDENCE DISPOSAL - BIOHAZARD 09/08/2020 TIREHUB, LLC. 3,256.71 POLICE VEHICLE TIRES & MAINTENANCE 09/08/2020 TREASURER ALAMEDA COUNTY 3,342.75 CRIME LAB SERVICES - JUL 2020 09/08/2020 VISIT TRI-VALLEY 2,500.00 VISIT TRI-VALLEY ANNUAL DUES FY 20-21 09/08/2020 WAGEWORKS, INC. 533.00 FLEXIBLE SPENDING ACCOUNT ADMIN FEES- AUG 09/08/2020 WESCO GRAPHICS INC 5,735.12 CITY OF DUBLIN 2020 ANNUAL REPORT PRINTING 5,469.83 CITY OF DUBLIN ACTIVITY GUIDE PRINTING Check Total: 11,204.95 09/08/2020 ZOOMGRANTS 4,500.00 ZOOMGRANTS ANNUAL SUBSCRIPTION Payments Issued 9/8/2020 Total: 721,323.13 09/09/2020 U.S. BANK CORPORATE PMT SYSTEM 1,219.41 AQUATIC CAMP SUPPLIES, LIFEGUARD CERTIFICAT 190.00 ASSN OF CHIEFS OF POLICE DUES-SCHMIDT 169.29 BATTERY FOR POOL VEHICLE 772.02 CAMP SUPPLIES 70.00 CITY CLERKS ASSN DUES - DIAZ 506.45 CITY COUNCIL SUPPLIES & PARMA DUES-DHADWAL 25.00 CODE ENFORCEMENT OFFICER WEBINAR REG-BA)( 1,446.24 COMPUTER EQUIPMENT 2,435.00 COMPUTER SOFTWARE LICENSES 79.00 COVID-19 WORKPLACE SAFETY WEBINAR-STEFANE 50.00 DUBLINEATS ADS ON FACEBOOK 4,730.26 EMPLOYEE APPRECIATION LUNCH & OFFICE SUPPL 613.71 EMPLOYEE APPRECIATION LUNCH-MCE STAFF 671.99 EMPLOYMENT ADS AND HR READING MATERIALS 179.00 EXCEL WEBINAR REG- DHADWAL 199.00 HUMAN RESOURCES WEBINAR REG - A. SMITH 866.19 NOTARY ASSN CLASS & MATERIALS - MOORE 151.53 OFFICE SUPPLIES 1,302.84 OUTDOOR MOVIE NIGHT RENTAL AND SUPPLIES 2,327.10 POLICE EVIDENCE SUPPLIES 642.50 POLICE OFFICE BOOKSHELVES 1,070.64 POLICE SUPPLIES 2,257.88 POLICE VIDEO INTELLIGENCE SOFTWARE RENEWA 7.75 POSTAGE FOR ENVIRONMENTAL DOCUMENTS 0 N 0 N Q. a) U) 0 0. 0 a) N r c 0 E ns d 0 0 L 0 0. 0 U) `o 0 0. a) 0 c cc; 4- m as d E t 4- Packet Pg. 91 4.4.a Print Date: 10/05/2020 Page 3 of 8 Date Issued Payee City of Dublin Payment Issuance Report Payments Dated 9/1/2020 through 9/30/2020 Check Total: Payments Issued 9/9/2020 Total: 09/14/2020 4LEAF INC. 09/14/2020 AEROCLAVE, LLC 09/14/2020 ALAMEDA COUNTY ENVIRONMENTAL 09/14/2020 09/14/2020 09/14/2020 09/14/2020 09/14/2020 09/14/2020 09/14/2020 09/14/2020 09/14/2020 09/14/2020 09/14/2020 09/14/2020 09/14/2020 09/14/2020 09/14/2020 09/14/2020 09/14/2020 09/14/2020 09/14/2020 09/14/2020 09/14/2020 09/14/2020 09/14/2020 09/14/2020 09/14/2020 09/14/2020 Check Total: ALAMEDA COUNTY TRAINING CENTER AMP PRINTING, INC. AT&T - CALNET 3 BENNETT, NANCY BIG BOARDS ADVERTISING BIG O'TIRES #7 BLUETOAD, INC. BRINKS, INC. CHANDLER ASSET MANAGEMENT CODE PUBLISHING COMPANY COGENT COMMUNICATIONS, INC CONTRACT SWEEPING SERVICES DENALECT ALARM COMPANY DU -ALL SAFETY, LLC ENTERPRISE RENT A CAR EVERYTHING GROWS INTERIOR GRANICUS, LLC. HANCHER, EVAN IRON MOUNTAIN LANGUAGE LINE SERVICES LIVERMORE AUTO GROUP MELTWATER NEWS US INC. OFFICE TEAM OPENGOV, INC. PATELCO CREDIT UNION PG&E Amount Description 474.75 PRESCHOOL AND CAMP SUPPLIES 15.00 REFUND PROCESSING FEE-ED ACADEMY-WETHERI D 404.99 RECREATION ONLINE TRAINING SUBSCRIPTION 217.62 SENIOR CENTER SUPPLIES 351.50 THE WAVE AQUATICS CAMP SUPPLIES 165.00 TRANSPORTATION INSTITUTE DUES-MIDIDIDDI 483.66 UTILITY BOX ART PREP KIT MATERIALS 100.00 INDEPENDENT CONTRACTORS WEBINAR-DHADWAI 24,195.32 24,195.32 58,712.50 BLDG INSPECTION & PLAN CHECK SVCS JUL 2020 16,833.44 DECONTAMINATION SYSTEM 3,543.00 CIVIC CENTER HAZMAT FILING FEES 834.00 FIRE STATION 16 HAZMAT FILING FEES 834.00 FIRE STATION 17 HAZMAT FILING FEES 834.00 FIRE STATION 18 HAZMAT FILING FEES 1,030.25 SHANNON PARK WATER PLAY AREA ANNUAL PERM 7,075.25 240.00 STRENGTHSFINDER TRAINING WEBINAR-4 ATTEND 59.44 BUSINESS CARDS 124.14 SERVICE TO 09/01/2020 35.00 REC CLASS INSTRUCTOR 600.00 WELCOME NEIGHBOR PROGRAM SIGNAGE FY20-21 235.29 POLICE VEHICLE TIRES & MAINTENANCE 270.00 DIGITAL VERSION OF 2020 FALL ACTIVITIES 192.54 ARMORED CAR SERVICE SEPT 2020 12,364.35 INVESTMENT CONSULTING SERVICES AUG 2020 135.00 MUNICIPAL CODE- WEB UPDATES 2,219.00 CIVIC CENTER INTERNET SERVICE SEPT 2020 20,908.34 STREET SWEEPING SERVICES AUG 2020 336.00 QUARTERLY FIRE ALARM SERVICE FIRE STATION 597.40 SAFETY CONSULTING & INSPECTION SVCS AUG 20; 1,878.11 VEHICLE RENTAL -SPECIAL INVESTIGATIONS UNIT 198.55 PLANT SERVICE SEP 2020 4,320.07 AGENDA MGMT SOFTWARE ADD'L SUBSCRIPTION 94.07 MILEAGE REIMBURSMENT FOR JUL 2020 218.58 ACAP RECORDS STORAGE SEP 2020 36.87 LANGUAGE LINE SERVICES AUG 2020 81.98 POLICE VEHICLE MAINTENANCE & REPAIR 4,800.00 MEDIA MONITORING SERVICE FY 20-21 1,166.48 TEMPORARY CLERICAL SUPPORT -RECORDS 9,100.00 OPEN CITY HALL WEBSITE SURVEY SERVICE 210,315.70 REFUND OF CASH COMPLETION BOND 3,692.67 SERVICE TO 08/24/2020 127.13 SERVICE TO 08/25/2020 Attachment: 1. Payment Issuance Report for September 2020 (Payment Issuance Report for Sept 2020) 158.55 SERVICE TO 08/26/2020 Packet Pg. 92 4.4.a Print Date: 10/05/2020 Page 4 of 8 Date Issued Payee City of Dublin Payment Issuance Report Payments Dated 9/1/2020 through 9/30/2020 Check Total: 09/14/2020 SIMPLER SYSTEMS, INC 09/14/2020 STATEWIDE SAFETY TRAFFIC & 09/14/2020 STUART DEAN CO., INC. 09/14/2020 T-MOBILE USA, INC. 09/14/2020 TREASURER ALAMEDA COUNTY 09/14/2020 UNIVAR USA INC 09/14/2020 WC3-WEST COAST CODE CONSULTANT 09/14/2020 WEISS, ROBIN S. Payments Issued 9/14/2020 Total: 09/15/2020 PLEASANTON, CITY OF 09/15/2020 UNUM LIFE INS CO OF AMERICA Payments Issued 9/15/2020 Total: 09/17/2020 ALEX, ROSEMARY 09/17/2020 AMAYA, BRIDGET 09/17/2020 ASH, RICH 09/17/2020 BAKER, JEFF 09/17/2020 BAKSA, JAY 09/17/2020 BAXLEY, DEAN 09/17/2020 BERGDOLL, JIM 09/17/2020 BLANCO, ROEL 09/17/2020 BOITNOTT, MICHAEL 09/17/2020 BORJON, LAURA 09/17/2020 BRIGGS, VERONICA 09/17/2020 BUTLER, LA SHAWN 09/17/2020 CAIRES, SANDRA 09/17/2020 CARMAN, STEPHANIE ANN 09/17/2020 CARTER, JULIE 09/17/2020 CASS, MICHAEL 09/17/2020 CENTENO, CAMILLE 09/17/2020 CHILKOTOWSKY, SHAUN M 09/17/2020 CHING, ERWIN 09/17/2020 CLEVENGER, MARISSA 09/17/2020 DETERMAN, EMILY 09/17/2020 DHADWAL, RENUKA 09/17/2020 DIAZ, DANIELLE 09/17/2020 EISLER, TIMOTHY 09/17/2020 ELLIOTT, ELIZABETH 09/17/2020 FABRIGAS, CIERRA L. 09/17/2020 FRANKLIN, RHONDA 09/17/2020 GARTNER, ALESHA 09/17/2020 HANCHER, EVAN 09/17/2020 HANNA, MEAGAN C. 09/17/2020 HATZIKOKOLAKIS, JACQUI 09/17/2020 HISATOMI, LISA 09/17/2020 IARLA, SUZANNE 09/17/2020 JACKMAN, SHARLENE Amount Description 52.45 SERVICE TO 08/28/2020 4,030.80 1,500.00 SIMPLER SOFTWARE LICENSING SUPPORT SEPT 2( 9,168.78 TRAFFIC SIGN REPLACEMENT 24,956.90 ETERNAL RIBBON ART RESTORATION 491.34 CELL PHONE SERVICES AUG 2020 1,696.50 CRIME LAB SERVICES - AUG 2020 1,646.88 POOL CHEMICALS FOR THE WAVE 5,838.75 PLAN CHECK SERVICES AUG 2020 17.50 REC CLASS INSTRUCTOR 402,495.55 45,794.63 FREEWAY INTERCHANGE DEBT PMT APR-JUN 2020 11,736.89 LIFE AND AD&D PREMIUM - SEPT 2020 57,531.52 75.00 TECH REIMB DURING COVID-19 SIP 8/17-9/16 75.00 TECH REIMB DURING COVID-19 SIP 8/17-9/16 75.00 TECH REIMB DURING COVID-19 SIP 8/17-9/16 75.00 TECH REIMB DURING COVID-19 SIP 8/17-9/16 75.00 TECH REIMB DURING COVID-19 SIP 8/17-9/16 75.00 TECH REIMB DURING COVID-19 SIP 8/17-9/16 75.00 TECH REIMB DURING COVID-19 SIP 8/17-9/16 75.00 TECH REIMB DURING COVID-19 SIP 8/17-9/16 75.00 TECH REIMB DURING COVID-19 SIP 8/17-9/16 75.00 TECH REIMB DURING COVID-19 SIP 8/17-9/16 75.00 TECH REIMB DURING COVID-19 SIP 8/17-9/16 75.00 TECH REIMB DURING COVID-19 SIP 8/17-9/16 75.00 TECH REIMB DURING COVID-19 SIP 8/17-9/16 75.00 TECH REIMB DURING COVID-19 SIP 8/17-9/16 75.00 TECH REIMB DURING COVID-19 SIP 8/17-9/16 75.00 TECH REIMB DURING COVID-19 SIP 8/17-9/16 75.00 TECH REIMB DURING COVID-19 SIP 8/17-9/16 75.00 TECH REIMB DURING COVID-19 SIP 8/17-9/16 75.00 TECH REIMB DURING COVID-19 SIP 8/17-9/16 75.00 TECH REIMB DURING COVID-19 SIP 8/17-9/16 75.00 TECH REIMB DURING COVID-19 SIP 8/17-9/16 75.00 TECH REIMB DURING COVID-19 SIP 8/17-9/16 75.00 TECH REIMB DURING COVID-19 SIP 8/17-9/16 75.00 TECH REIMB DURING COVID-19 SIP 8/17-9/16 75.00 TECH REIMB DURING COVID-19 SIP 8/17-9/16 75.00 TECH REIMB DURING COVID-19 SIP 8/17-9/16 75.00 TECH REIMB DURING COVID-19 SIP 8/17-9/16 75.00 TECH REIMB DURING COVID-19 SIP 8/17-9/16 75.00 TECH REIMB DURING COVID-19 SIP 8/17-9/16 75.00 TECH REIMB DURING COVID-19 SIP 8/17-9/16 75.00 TECH REIMB DURING COVID-19 SIP 8/17-9/16 75.00 TECH REIMB DURING COVID-19 SIP 8/17-9/16 75.00 TECH REIMB DURING COVID-19 SIP 8/17-9/16 75.00 TECH REIMB DURING COVID-19 SIP 8/17-9/16 Attachment: 1. Payment Issuance Report for September 2020 (Payment Issuance Report for Sept 2020) Packet Pg. 93 4.4.a Print Date: 10/05/2020 Page 5 of 8 Date Issued Payee 09/17/2020 09/17/2020 09/17/2020 09/17/2020 09/17/2020 09/17/2020 09/17/2020 09/17/2020 09/17/2020 09/17/2020 09/17/2020 09/17/2020 09/17/2020 09/17/2020 09/17/2020 09/17/2020 09/17/2020 09/17/2020 09/17/2020 09/17/2020 09/17/2020 09/17/2020 09/17/2020 09/17/2020 09/17/2020 09/17/2020 09/17/2020 09/17/2020 09/17/2020 09/17/2020 09/17/2020 09/17/2020 09/17/2020 09/17/2020 09/17/2020 09/17/2020 09/17/2020 09/17/2020 09/17/2020 09/17/2020 09/17/2020 09/17/2020 09/17/2020 09/17/2020 09/17/2020 09/17/2020 09/17/2020 09/17/2020 09/17/2020 09/17/2020 JAMES, NATHAN JAMMAL, LAURA JOCHNER, RICH KLOSS, DAVID A. KOCH, ASHLEY KWON, OHSUNG LI MARZI, JENNIFER LI, CARY MARRIOTT, LAUREN MCDONALD, LOWELL DEAN MEIN, STEPHANIE MENDEZ, ANDREA MENDEZ, JENNIFER MIDIDIDDI, SAI MOORE, MARSHA MOYA, CARLOS MUTHER, DANIELLE NELSON, ANASTASIA NELSON, NANCY NORTON, AMY PADUA, SERRIE PARNES, REBECCA PHILLIPS, TYLER PRASAD, AACHAL PURECO, NELSON RAMIREZ, DORA RHOADES, CHRISTOPHER RUSSELL, ANDREW SHREEVE, GREGORY SIU, HENRY SMITH, ANGELICA SMITH, ROBERT SOLIS, LISA STATZELL, ERIK STEFANSKI, JOHN STONE, ROBERT SUCGANG, LAURIE THRELKELD, JEFF TJENG, YULIANA TORRES, TARALYN TRIBBY, COLLEEN VONG, KAREN VAY MAN WANZENRIED, NICOLE WEBER, DANIEL WELLS, CATHY WETHERFORD, HAZEL WHEELER, KRISTIE WINDSOR, STEVE WOLFENBERGER, KATIE WONG, ANNE City of Dublin Payment Issuance Report Payments Dated 9/1/2020 through 9/30/2020 Amount Description 75.00 TECH REIMB 75.00 TECH REIMB 75.00 TECH REIMB 75.00 TECH REIMB 75.00 TECH REIMB 75.00 TECH REIMB 75.00 TECH REIMB 75.00 TECH REIMB 75.00 TECH REIMB 75.00 TECH REIMB 75.00 TECH REIMB 75.00 TECH REIMB 75.00 TECH REIMB 75.00 TECH REIMB 75.00 TECH REIMB 75.00 TECH REIMB 75.00 TECH REIMB 75.00 TECH REIMB 75.00 TECH REIMB 75.00 TECH REIMB 75.00 TECH REIMB 75.00 TECH REIMB 75.00 TECH REIMB 75.00 TECH REIMB 75.00 TECH REIMB 75.00 TECH REIMB 75.00 TECH REIMB 75.00 TECH REIMB 75.00 TECH REIMB 75.00 TECH REIMB 75.00 TECH REIMB 75.00 TECH REIMB 75.00 TECH REIMB 75.00 TECH REIMB 75.00 TECH REIMB 75.00 TECH REIMB 75.00 TECH REIMB 75.00 TECH REIMB 75.00 TECH REIMB 75.00 TECH REIMB 75.00 TECH REIMB 75.00 TECH REIMB 75.00 TECH REIMB 75.00 TECH REIMB 75.00 TECH REIMB 75.00 TECH REIMB 75.00 TECH REIMB 75.00 TECH REIMB 75.00 TECH REIMB 75.00 TECH REIMB DURING COVID-19 SIP 8/17-9/16 DURING COVID-19 SIP 8/17-9/16 DURING COVID-19 SIP 8/17-9/16 DURING COVID-19 SIP 8/17-9/16 DURING COVID-19 SIP 8/17-9/16 DURING COVID-19 SIP 8/17-9/16 DURING COVID-19 SIP 8/17-9/16 DURING COVID-19 SIP 8/17-9/16 DURING COVID-19 SIP 8/17-9/16 DURING COVID-19 SIP 8/17-9/16 DURING COVID-19 SIP 8/17-9/16 DURING COVID-19 SIP 8/17-9/16 DURING COVID-19 SIP 8/17-9/16 DURING COVID-19 SIP 8/17-9/16 DURING COVID-19 SIP 8/17-9/16 DURING COVID-19 SIP 8/17-9/16 DURING COVID-19 SIP 8/17-9/16 DURING COVID-19 SIP 8/17-9/16 DURING COVID-19 SIP 8/17-9/16 DURING COVID-19 SIP 8/17-9/16 DURING COVID-19 SIP 8/17-9/16 DURING COVID-19 SIP 8/17-9/16 DURING COVID-19 SIP 8/17-9/16 DURING COVID-19 SIP 8/17-9/16 DURING COVID-19 SIP 8/17-9/16 DURING COVID-19 SIP 8/17-9/16 DURING COVID-19 SIP 8/17-9/16 DURING COVID-19 SIP 8/17-9/16 DURING COVID-19 SIP 8/17-9/16 DURING COVID-19 SIP 8/17-9/16 DURING COVID-19 SIP 8/17-9/16 DURING COVID-19 SIP 8/17-9/16 DURING COVID-19 SIP 8/17-9/16 DURING COVID-19 SIP 8/17-9/16 DURING COVID-19 SIP 8/17-9/16 DURING COVID-19 SIP 8/17-9/16 DURING COVID-19 SIP 8/17-9/16 DURING COVID-19 SIP 8/17-9/16 DURING COVID-19 SIP 8/17-9/16 DURING COVID-19 SIP 8/17-9/16 DURING COVID-19 SIP 8/17-9/16 DURING COVID-19 SIP 8/17-9/16 DURING COVID-19 SIP 8/17-9/16 DURING COVID-19 SIP 8/17-9/16 DURING COVID-19 SIP 8/17-9/16 DURING COVID-19 SIP 8/17-9/16 DURING COVID-19 SIP 8/17-9/16 DURING COVID-19 SIP 8/17-9/16 DURING COVID-19 SIP 8/17-9/16 DURING COVID-19 SIP 8/17-9/16 Attachment: 1. Payment Issuance Report for September 2020 (Payment Issuance Report for Sept 2020) Packet Pg. 94 4.4.a Print Date: 10/05/2020 Page 6 of 8 Date Issued Payee City of Dublin Payment Issuance Report Payments Dated 9/1/2020 through 9/30/2020 09/17/2020 YIP, KA WUN 09/17/2020 YOUNG, SHANNAN 09/17/2020 GOLDEN STATE FIRE APPARATUS Payments Issued 9/17/2020 Total: 09/18/2020 CAL PERS 09/18/2020 EMPLOYMENT DEVELOPMENT DEPT 09/18/2020 ICMA 401 PLAN 09/18/2020 ICMA 457 PLAN 09/18/2020 INTERNAL REVENUE SERVICE 09/18/2020 US BANK - PARS 09/18/2020 WAGEWORKS, INC. Payments Issued 9/18/2020 Total: Amount Description 75.00 TECH REIMB DURING COVID-19 SIP 8/17-9/16 75.00 TECH REIMB DURING COVID-19 SIP 8/17-9/16 2,009,001.82 REPLACE FIRE APPARATUS UNIT#165 & #210 2,015,451.82 80,223.13 PERS RETIREMENT PLAN: PE 9/11/20 17,697.93 CA STATE WITHHOLDING: PE 9/11/20 1,610.60 DEFERRED COMP 401A: PE 9/11/20 30,307.13 DEFERRED COMP 457: PE 9/11/20 55,290.38 FEDERAL WITHHOLDING: PE 9/11/20 1,397.94 PARS: PE 9/11/20 4,186.06 WAGEWORKS: PE 9/11/20 190,713.17 09/21/2020 AT&T - CALNET 3 47.34 SERVICE TO 09/06/2020 09/21/2020 BAY AREA NEWS GROUP 86.40 PLANNING LEGAL NOTICES AUG 2020 09/21/2020 BIG O'TIRES #7 404.47 POLICE VEHICLE TIRES & MAINTENANCE 09/21/2020 BPXPRESS 249.60 PRINTING SERVICES-2020 SLURRY SEAL PROJECT 09/21/2020 BSK ASSOCIATES INC. 2,380.25 CONSTR INSPECTION/TESTING-IMAGINE PLAYGROI 2,780.00 GEOTECHNICAL SVCS-FALLON SPORTS PARK PH3 Check Total: 5,160.25 09/21/2020 CARBONIC SERVICE 2,002.92 POOL CHEMICALS FOR THE WAVE 09/21/2020 COMCAST 09/21/2020 COMCAST Check Total: 09/21/2020 CONSOLIDATED ENGINEERING 09/21/2020 CONTRACT SWEEPING SERVICES 09/21/2020 CORWOOD CAR WASH, INC. 09/21/2020 CRISTANDO HOUSE, INC. 09/21/2020 CUSTOM EXTERIORS INC. 09/21/2020 DAHLIN GROUP INC 09/21/2020 DEPARTMENT OF JUSTICE Check Total: 09/21/2020 EAST BAY POOL SERVICE, INC. 09/21/2020 GREEN BUSINESS CERTIFICATION 09/21/2020 GURUS EDUCATION EAST BAY 09/21/2020 IRON MOUNTAIN 09/21/2020 KITTELSON & ASSOCIATES, INC. 09/21/2020 KWON, OHSUNG 09/21/2020 LIVERMORE AUTO GROUP 09/21/2020 LPA, INC. 09/21/2020 LSA ASSOCIATES INC. 09/21/2020 MCDONALD HOPKINS, LLC. Check Total: 09/21/2020 METALCRAFT, INC. 09/21/2020 M-GROUP 2,300.00 CIVIC CENTER & FIRE STATION INTERNET AUG 202( 315.89 KOLB HOUSE CABLE SERVICE AUG 2020 215.94 KOLB HOUSE CABLE SERVICE SEPT 2020 531.83 371.28 INSPECTION SERVICES -PUBLIC SAFETY COMPLEX 20,908.34 STREET SWEEPING SERVICES SEP 2020 1,210.00 CITY VEHICLE CAR WASHES JUN-AUG 2020 125.00 LEADERSHIP TRAINING - HANNA 46.60 BUILDING PERMIT REFUND 9,530.62 AQUATIC COMPLEX ARCHITECTURAL DESIGN SVCE 224.00 FINGERPRINTING SERVICES AUG 2020 32.00 FINGERPRINTING SERVICES JUL 2020 256.00 17,240.00 EAST BAY POOL SERVICE 775.00 LEED REVIEW SUBMISSION FOR PUBLIC SAFETY 651.00 REC CLASS INSTRUCTOR 1,040.65 POLICE RECORDS STORAGE - SEPT 2020 41,217.25 CITYWIDE BIKE/PED MASTER PLAN UPDATE 615.00 REIMB FOR MEMBERSHIP & CERTIFICATION FEE 734.10 POLICE VEHICLE MAINTENANCE & REPAIR 4,806.40 DESIGN SVCS-CIVIC CTR HVAC/ROOF REPLACEMEF 2,937.50 PLANNING AND ENVIRONMENTAL SERVICES 87.00 MALWARE CONSULTATION AUG 2020 675.50 MALWARE CONSULTATION JUL 2020 762.50 2,509.69 STREET MAINTENANCE SUPPLIES 4,517.50 PLANNING SERVICES AUG 2020 Attachment: 1. Payment Issuance Report for September 2020 (Payment Issuance Report for Sept 2020) Packet Pg. 95 4.4.a Print Date: 10/05/2020 Page 7 of 8 City of Dublin Payment Issuance Report Payments Dated 9/1/2020 through 9/30/2020 Date Issued Payee Amount Description 09/21/2020 MICHAEL BAKER INT'L, INC. 1,025.00 HOUSING CONSULTING SERVICES AUG 2020 09/21/2020 MNS ENGINEERS, INC. 6,815.00 INSPECTION SERVICES -IMAGINE PLAYGROUND 09/21/2020 ONE WORKPLACE L. FERRARI LLC 20,784.53 OFFICE FURNITURE - COMM DEV DEPT 09/21/2020 PAKPOUR CONSULTING GROUP, INC. 3,388.50 2019 SLURRY SEAL PROJECT MANAGEMENT 09/21/2020 PG&E 09/21/2020 PLAN JPA 09/21/2020 QUENCH USA, INC. Check Total: Check Total: Check Total: 09/21/2020 REDWOOD TOXICOLOGY LAB. INC. 09/21/2020 RENEWAL BY ANDERSON 09/21/2020 TRB AND ASSOCIATES, INC. 09/21/2020 TREASURER ALAMEDA COUNTY 09/21/2020 TRI-SIGNAL INTEGRATION INC 09/21/2020 ZUMWALT ENGINEERING GROUP Payments Issued 9/21/2020 Total: 2,301.00 PROJECT MANAGEMENT -DON BIDDLE PARK 4,779.00 PROJECT MANAGEMENT -IMAGINE PLAYGROUND 10,468.50 232.81 SERVICE TO 08/12/2020 1,516.57 SERVICE TO 08/27/2020 1,531.63 SERVICE TO 08/28/2020 4,788.45 SERVICE TO 08/30/2020 30,907.07 SERVICE TO 08/31/2020 38,976.53 6,459.43 GENERAL LIABILITY CLAIMS AUG 2020 544.07 WATER FILTER SYSTEM SERVICES TO 7/31/20 1,350.38 WATER FILTER SYSTEM SERVICES TO 9/30/20 1,894.45 542.00 FORENSIC DRUG AND ALCOHOL EXAMS 58.60 BUILDING PERMIT REFUND 7,762.50 PLAN CHECK SERVICES AUG 2020 11,995.40 FUEL - JUN 2020 126.00 QUARTERLY FIRE ALARM TESTING ALL FIRE STATIC 1,584.00 PLAN REVIEW SERVICES-FALLON SPORTS PARK 229,529.18 09/23/2020 INTERNAL REVENUE SERVICE 9.28 MEDICARE TAX WITHHOLDING FOR MARVIN LUM Payments Issued 9/23/2020 Total: 9.28 09/28/2020 4LEAF INC. 09/28/2020 ALCO EMA, TREASURER 09/28/2020 BIG O'TIRES #7 09/28/2020 CITIES GROUP, THE 09/28/2020 COMCAST 09/28/2020 DU -ALL SAFETY, LLC Check Total: 09/28/2020 ENTERPRISE RENT A CAR 09/28/2020 FIRDAUS, FARAH 09/28/2020 GOLDEN STATE FLEET SVCS INC 09/28/2020 KLUBER ASSOCIATES, INC Check Total: 09/28/2020 LANLOGIC INC. Check Total: 09/28/2020 LEHR AUTO 61,060.00 BLDG INSPECTION & PLAN CHECK SVCS AUG 20 100.00 ALCO EMERGENCY MANAGERS' ASSN DUES -CARTE 450.83 POLICE VEHICLE TIRES & MAINTENANCE 2,402.45 WORKERS' COMP/SAFETY COMPLIANCE ASSESSME 1,622.48 INTERNET/CABLE SVCS VARIOUS CITY DEPTS SEP 1,792.20 HAZMAT BUSINESS PLAN UPDATES JUL 2020 448.05 SAFETY CONSULTING & INSPECTION SVCS JUL 202 2,240.25 3,443.32 VEHICLE RENTAL -SPECIAL INVESTIGATIONS UNIT 438.60 SHANNON PRESCHOOL REFUND 125.00 POLICE VEHICLE TOW 1,208.00 LANDSCAPE PLAN CHECK & INSPECTIONS AUG 202 1,321.25 LANDSCAPE PLAN CHECK & INSPECTIONS JUL 202C 2,529.25 1,649.00 INFORMATION SYSTEMS CONSULTING SVCS AUG 2 6,839.00 IT SECURITY AWARENESS TRAINING 1,050.00 MALWARE SOFTWARE AUG 2020 425.00 NETWORK MONITORING SERVICES AUG 2020 9,963.00 696.25 POLICE VEHICLE MAINTENANCE & REPAIR 0 N 0 N a) U) 0 0 0. a) a) N r c 0 E ns d 0 O L a) E 0. 0 U) `o 0 0. a) a) c) ns r m >,I as E t 4- Packet Pg. 96 4.4.a Print Date: 10/05/2020 Page 8 of 8 Date Issued Payee 09/28/2020 09/28/2020 09/28/2020 09/28/2020 City of Dublin Payment Issuance Report Payments Dated 9/1/2020 through 9/30/2020 LIVERMORE AUTO GROUP MARRIOTT, LAUREN MOTOROLA SOLUTIONS, INC. PG&E 09/28/2020 QUADIENT LEASING USA, INC. 09/28/2020 09/28/2020 09/28/2020 09/28/2020 09/28/2020 09/28/2020 09/28/2020 09/28/2020 RED CLOUD, INC. SAN RAMON TOW INC SELECT IMAGING SHUMS CODA ASSOCIATES INC STERICYCLE, INC. TPX COMMUNICATIONS TRAFFICWARE GROUP, INC. TRI-VALLEY JANITORIAL INC. 09/28/2020 U.S. BANK 09/28/2020 VERIZON WIRELESS Check Total: Check Total: Check Total: Check Total: Check Total: 09/28/2020 WOLFENBERGER, KATIE Payments Issued 9/28/2020 Total: Amount Description 27,039.37 PURCHASE AUTOMATED LICENSE PLATE READER 27,735.62 1,994.02 POLICE VEHICLE MAINTENANCE & REPAIR 72.91 REIMBURSEMENT FOR ROBOT WARS EVENT PRIZE 1,500.00 CRIME REPORTS SUBSCRIPTION 17,683.61 SERVICE TO 09/03/2020 1,473.91 SERVICE TO 09/04/2020 4,384.46 SERVICE TO 09/07/2020 83.22 SERVICE TO 09/09/2020 2,347.65 SERVICE TO 09/10/2020 9,385.54 SERVICE TO 09/11/2020 57.97 SERVICE TO 09/14/2020 35,416.36 1,066.39 NEOPOST MAIL MACHINE LEASE JUL-SEP 2020 260.00 POSTAGE FOR POLICE SERVICES - AUG 2020 1,326.39 173.71 POLICE RADIO ACCESSORIES 245.00 POLICE EVIDENCE TOW 861.68 CITY ENVELOPES 3,300.00 PLAN CHECK SERVICES - AUG 2020 206.18 EVIDENCE DISPOSAL - BIOHAZARD 2,753.45 INTERNET & PHONE SERVICES TO 10/08/20 64,544.90 REPLACE TRAFFIC CONTROLLERS ON DUBLIN BLV[ 25,794.92 JANITORIAL SERVICES - CAMP PARKS AUG 2020 1,996.00 JANITORIAL SERVICES - CAMP PARKS COVID-19 25,794.92 JANITORIAL SERVICES - CAMP PARKS JUL 2020 25,794.92 JANITORIAL SERVICES - CAMP PARKS SEP 2020 79,380.76 1,600.00 CFD 2015-1 (2017) TRUSTEE FEES FY20-21 1,607.16 POLICE CELLPHONE SERVICE TO 09/03/20 1,672.44 POLICE SITCAM SERVICE TO 09/03/20 3,279.60 219.00 REIMB FOR PERMIT TECH EXAM- WOLFENBERGER 308,984.76 Grand Total for Payments Dated 9/1/2020 through 9/30/2020: 4,546,456.97 Total Number of Payments Issued: 256 Attachment: 1. Payment Issuance Report for September 2020 (Payment Issuance Report for Sept 2020) Packet Pg. 97 4.5 STAFF REPORT CITY COUNCIL DATE: October 20, 2020 TO: Honorable Mayor and City Councilmembers FROM: Linda Smith, City Manager SUBJECT: Clover Park and Sunrise Park - Project Acceptance Prepared by: Rosemary Alex, Parks and Facilities Development Coordinator EXECUTIVE SUMMARY: The City Council will consider the acceptance of the Clover Park (Neighborhood Square Site) and Sunrise Park (Community Nature Park Site) Improvements. STAFF RECOMMENDATION: Adopt the Resolution Accepting the Clover Park and Sunrise Park Improvements, CIP No. PK0117. FINANCIAL IMPACT: Clover Park and Sunrise Park project, CIP No. PK0117, is complete and the project cost was as follows: Project Funding Source Neighborhood Square Agreement Community Nature Park Agreement Total Funding Estimated Expenditures Construction Contract Change Order #1 - 4 Contract Services, Design, Salary and Testing Total Expenditures Estimated Project Balance $1,281,358 $500,000 $1,781,358 $1,349,471 $3,034 $428,853 $1,781,358 $0 Page 1 of 3 Packet Pg. 98 4.5 DESCRIPTION: Clover Park On July 21, 2015, the City entered into an Improvement Agreement for Sub -Area 3, Phase I (Neighborhood Square Site) with Lennar Homes of California, Inc. (Developer). The Improvement Agreement provides for the park improvements with the Developer costs being credited against the City's Public Facilities Fee Program for a two -acre neighborhood park. The scope of work for the two -acre park included a picnic area with shade structure, adult fitness area, playgrounds for children ages 2-5 and 5-12, informal lawn area, restroom building, and pathways for circulation. Staff, the Developer, and the Contractor, Environmental Landscape Solutions, completed a punch list walkthrough on September 16, 2020. The Contractor is currently working on completing the punch list items, which may continue through the one-year warranty period. Presently, the City holds performance and labor and materials bonds in the amount of $1,281,358 each. Since the work is now complete and ready for acceptance, the performance security requirement can be reduced in accordance with the Agreement to the amount of $192,304, which is sufficient to cover the one-year warranty period. Sunrise Park On December 15, 2015, the City entered into an Improvement Agreement for Sub -Area 3 (Community Nature Park Site) with the Developer. The Improvement Agreement provides for the park improvements with the Developer costs being credited against the City's Public Facilities Fee Program for a 10.75-acre community nature park. The scope of work for the 10.75-acre park included pathways for circulation, observation overlook, hillside planting, and a monument wall with decorative landscaping on Parcel C of Tract 8171, which is on the northwest corner of the Dublin Boulevard and Fallon Road intersection. Staff, the Developer, and the Contractor will complete a punch list walkthrough on October 16, 2020. Given the nature of the improvements, it is anticipated that there will be minor punch list items remaining, including completion of the monument wall and decorative landscaping on Parcel C of Tract 8171. The minor punch list items will be completed under the one-year warranty period. Presently, the City holds performance and labor and materials bonds in the amount of $500,000 each. Since the work is now complete and ready for acceptance, the performance security requirement can be reduced in accordance with the Agreement to the amount of $75,000, which is sufficient to cover the one-year warranty period. STRATEGIC PLAN INITIATIVE: None. Page2of3 Packet Pg. 99 4.5 NOTICING REQUIREMENTS/PUBLIC OUTREACH: A courtesy copy of the Staff Report has been sent to Lennar Homes of California, Inc. ATTACHMENTS: 1. Resolution Accepting the Clover Park and Sunrise Park Improvements, CIP No. PK0117 2. CIP PK0117 Clover Park and Sunrise Park Linda iih, City Manager ' 10/11/2020 Page3of3 Packet Pg. 100 4.5.a RESOLUTION NO. XX - 20 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ACCEPTING THE CLOVER PARK AND SUNRISE PARK IMPROVEMENTS, CIP No. PK0117 WHEREAS, Lennar Homes of California, Inc., the developer of Tract 8171 ("Developer"), previously entered into Improvement Agreement for Clover Park (Neighborhood Square), dated July 21, 2015, City Council Resolution No. 132-15, with the City of Dublin, to complete improvements associated with the Clover Park, in accordance with the plans on file with the City Engineer; and WHEREAS, Lennar Homes of California, Inc., the developer of Tract 8171 ("Developer"), previously entered into Improvement Agreement for Sunrise Park (Community Nature Park Site), dated December 15, 2015, City Council Resolution No. 185-15, with the City of Dublin, to complete improvements associated with the Sunrise Park, in accordance with the plans on file with the City Engineer; and WHEREAS, the Developer provided Faithful Performance and Labor and Materials Bonds, each in the amount of $1,281,358 (Bond No. 72BSBGZ8694), issued by Hartford Fire Insurance Company to guarantee said Clover Park (Neighborhood Square Site) Improvements; and WHEREAS, the Developer provided Faithful Performance and Labor and Materials Bonds, each in the amount of $500,000 (Bond No. 0197691), issued by Berkley Insurance Company to guarantee said Sunrise Park (Community Nature Park Site) Improvements; and WHEREAS, the Clover Park (Neighborhood Square Site) Improvements are now complete in accordance with said plans, and any approved modifications thereto, to the satisfaction of the City Engineer; and WHEREAS, the Sunrise Park (Community Nature Park Site) Improvements are now complete in accordance with said plans, and any approved modifications thereto, to the satisfaction of the City Engineer; and WHEREAS, the Faithful Performance Bond and Labor and Materials Bonds can be revised, in accordance with the Agreement to guarantee the completed work for a one-year period; and WHEREAS, Lennar Homes of California, Inc., has provided a Faithful Performance Bond and Labor and Materials Bond each in the amount of $192,204 issued by Hartford Fire Insurance Company to guarantee the Clover Park improvements for a one-year period; and WHEREAS, Lennar Homes of California, Inc., has provided a Faithful Performance Bond and Labor and Materials Bond each in the amount of $75,000 issued by Berkley Insurance Company to guarantee the Sunrise Park improvements for a one-year period; and Attachment: 1. Resolution Accepting the Clover Park and Sunrise Park Improvements, CIP No. PK0117 (Clover Park and Sunrise Park - Project Reso. No. XX-20, Item X.X, Adopted 10/20/20 Page 1 of 2 Packet Pg. 101 4.5.a WHEREAS, Lennar Home of California, Inc., shall complete the monument wall and surrounding landscape prior to City Engineer acceptance of Parcel C of Tract 8171. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby accept the Clover Park and Sunrise Park Improvements, Project No. PK0117, and authorizes Staff to file a Certificate of Completion with Alameda County. BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby authorize the City Manager or designee to release the reduced Faithful Performance and Labor and Materials Bonds at the end of the one-year warranty period. PASSED, APPROVED AND ADOPTED this 20th day of October 2020, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: City Clerk Attachment: 1. Resolution Accepting the Clover Park and Sunrise Park Improvements, CIP No. PK0117 (Clover Park and Sunrise Park - Project Reso. No. XX-20, Item X.X, Adopted 10/20/20 Page 2 of 2 Packet Pg. 102 4.5.b Number — PKO 117 CLOVER PARK AND SUNRISE PARK Program — PARKS PROJECT DESCRIPTION This project provides for the design and construction of a 10.75-acre nature community park and the adjacent 2.0-acre neighborhood square in the Irongate Development, bordered by Central Parkway, Dublin Boulevard, Lockhart Street, and Fallon Road. The land for the parks was dedicated by the Developer. In accordance with agreements approved by the City Council on July 21, 2015 and December 15, 2015, the parks will be constructed by the Developer in exchange for credit toward Public Facility Fees for Nature Community Park Land Improvements and Neighborhood Park Improvements. The City Council approved a concept plan and authorized proceeding with design for Clover Park in September 2016. Construction is estimated to be completed in Summer of 2020. ANNUAL OPERATING IMPACT: $113,750 MANAGING DEPARTMENT: Public Works 2018-2023 CAPITAL IMPROVEMENT PROGRAM PRIOR 2019-2020 FUTURE ESTIMATED COSTS YEARS BUDGET 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 YEARS TOTALS 9100 - Salaries & Benefits 9200 - Contract Services $47,940 $155,676 9400 - Improvements 9500 - Miscellaneous $1,338,570 $239,172 $47,940 $155,676 $1,338,570 $239,172 TOTAL $1,781,358 $1,781,358 FUNDING SOURCE PRIOR 2019-2020 YEARS BUDGET 2020-2021 2021-2022 2022-2023 FUTURE 2023-2024 2024-2025 YEARS TOTALS 9999 - Developer Built $1,781,358 $1,781,358 $1,781,358 $1,781,358 ANNUAL OPERATING IMPACT $113,750 $113,750 $113,750 $113,750 $113,750 Parks City of Dublin Capital Improvement Program 2020-2025 Page 42 Attachment: 2. CIP PK0117 Clover Park and Sunrise Park (Clover Park and Sunrise Park - Project Packet Pg. 103 4.6 STAFF REPORT CITY COUNCIL DATE: October 20, 2020 TO: Honorable Mayor and City Councilmembers FROM: Linda Smith, City Manager SUBJECT: CARES Act Funding Spending Plan Adjustment Prepared by: Kristie Wheeler, Assistant Community Development Director EXECUTIVE SUMMARY: The City Council will consider an adjustment to the Coronavirus Aid, Relief, and Economic Security (CARES) Act Funding Spending Plan to reallocate $150,000 designated for emergency rental assistance to reimburse the City's General Fund for expenditures incurred due to the COVID-19 pandemic. Additional funds of $154,761 have been allocated to the City of Dublin for rental assistance through CDBG CARES Act funds from the U.S. Department of Housing and Urban Development. STAFF RECOMMENDATION: Approve an adjustment to the CARES Act Funding Spending Plan. FINANCIAL IMPACT: Under the State's Fiscal Year 2020-21 Adopted Budget, the City received $811,404 in funding from the CARES Act on which the City Council based its adopted CARES Act Funding Spending Plan on September 1, 2020. This amount included an allocation of $150,000 for rental assistance. Staff was recently notified by the Alameda County Housing and Community Development Department (HCD) that the Urban County will be receiving another round of CDBG CARES Act funds (Round 3 Part A) from the U.S. Department of Housing and Urban Development HUD. In this round of funding, the City will receive $154,761 for emergency rental assistance plus $13,000 for administration costs. DESCRIPTION: Background In March 2020, President Trump signed into law the CARES Act, an economic stimulus package in response to the negative financial impacts associated with the COVID-19 pandemic. The package provides over $2 trillion in economic relief programs to assist workers, families, and businesses, as well as state, local, and tribal governments. Page 1 of 4 Packet Pg. 104 4.6 The State of California received over $15 billion in CARES Act funding. The State's Fiscal Year 2020-21 Adopted Budget included $500 million from this funding for cities, with $275 million to be allocated, on a per -population basis, to cities with populations below 300,000. Under this framework, the City of Dublin received $811,404. Funding Guidelines The State has made this funding contingent on the adherence to guidelines established by the CARES Act, the State's stay-at-home requirements, and other health requirements, orders, directives, and guidance as directed by the Governor and the California Department of Public Health. CARES Act funding can only be used for necessary expenses incurred due to the public health emergency, including the expense of responding directly to the emergency as well as second -order effects of the pandemic, along with other related expenses which were not accounted for in the current budget. Under the CARES Act Guidelines there are six general categories of eligible expenses including, but not limited to: 1. Medical expenses, such as costs of providing COVID-19 testing. 2. Public health expenses, including costs of communicating and enforcing public health orders and acquiring/distributing personal protective equipment (PPE). 3. Payroll expenses for public safety or similar employees whose services are substantially dedicated to mitigating or responding to the public health emergency. 4. Expenses related to facilitating compliance with COVID-19-related public health measures including bolstering telework capabilities for public agencies, delivering food to vulnerable populations, and providing paid sick/family/medical leave to public employees. 5. Expenses associated with the provision of economic support in connection with the COVID-19 public health emergency like grants to small businesses, rental/mortgage assistance, eviction prevention, homelessness prevention grant programs, and unemployment insurance costs related to the COVID-19 public health emergency if such costs will not be reimbursed by the federal government pursuant to the CARES Act or otherwise. 6. Any other COVID-19 related expenses reasonably necessary to the function of government that satisfy the program's eligibility criteria, including matching requirements for FEMA Public Assistance Grants. Eligible expenses must have been incurred between March 1, 2020 through December 30, 2020. The $811,404 in CARES Act funding must be spent, not just encumbered, by December 30, 2020. Funds not spent by the December 30, 2020 timeline shall be returned to the U.S. Treasury in accordance with Federal guidelines. Furthermore, any loans created from these funds must be utilized before December 30, 2020. Unused funds from these loans as well as any future repayments must be returned to the U.S. Treasury as well. Page 2 of 4 Packet Pg. 105 4.6 State Process and Timeline The State initially disburse funds in one -sixth increments for the months of July, August, and September. The remaining balance will be paid after the City satisfies certain Department of Finance reporting requirements, which was completed in early September. Approved Spending Plan On September 1, 2020, the City Council adopted Resolution No. 93-20, approving the CARES Act Funding Spending Plan. The approved Spending Plan categorized expenses in accordance with the CARES Act categories of eligible expenses, which included the following: Medical Expenses - $25,000 Public Health Expenses - $157,489 Payroll Expenses - $11,572 COVID-19 Economic Support - Small Business Microloan Program - $467,343 - Residential Rental Assistance - $150,000 Following the September 1, 2020 City Council meeting, the City was informed by the Alameda County Housing and Community Development Department (HCD) that the Urban County will be receiving another round of CDBG CARES Act funds (Round 3 Part A) from the U.S. Department of Housing and Urban Development HUD. According the HCD, HUD has given the award to places that are experiencing potentially high eviction rates and HCD intends to direct these funds toward another round of rental assistance payments. In this round of funding, the City will receive $154,761 for emergency rental assistance plus $13,000 for administration costs. Under HCD's program, households earning up to 50 percent area median income (AMI) are eligible to receive rental assistance. Given that there are households earning up to 80 percent AMI in need of rental assistance and to ensure that the City can serve those households, Staff will request that HCD transfer the funds to the City and we will contract directly with ECHO Housing to administer the funds. It is anticipated that we will receive these funds in early December. To expedite the needed rental assistance, Staff is investigating whether the City can advance funds to ECHO Housing from the General Fund pending the County's approval process and then reimburse the General Fund once the CDBG CARES Act funds are released. If it is determined that this is possible, Staff requests the City Council's concurrence and approval. Given that the City will receive this additional funding for emergency rental assistance, Staff is proposing an adjustment to the Spending Plan to redirect the $150,000 that was set aside for residential rental assistance to reimburse the City's General Fund for expenditures incurred due to the COVID-19 pandemic. This includes expenses related to unemployment insurance claims and expenses to facilitate teleworking arrangements such as monthly technology reimbursement stipends to employees, as well as the purchase of Zoom licenses and webcams. In addition, this funding would be used to reimburse the City's General Fund for facility modifications, including a new check -in station in the Civic Center lobby and the purchase of plexiglass dividers for public facing countertops. City Council Resolution No. 93-20 includes a provision that authorizes the City Manager Page 3 of 4 Packet Pg. 106 4.6 to adjust the Spending Plan to ensure the proper and timely expenditure of the CARES Act funding. Staff is requesting the City Council's concurrence and approval of the proposed adjustment. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: None. Page 4 of 4 Packet Pg. 107 4.7 STAFF REPORT CITY COUNCIL DATE: October 20, 2020 TO: Honorable Mayor and City Councilmembers FROM: Linda Smith, City Manager SUBJECT: Purchase of Computers, Related Equipment, and Services from Synnex Corporation/ConvergeOne Prepared by: Tim Eisler, Information Systems Manager EXECUTIVE SUMMARY: The City Council will consider approving the purchase of computers, related equipment, and services in excess of $45,000 from Synnex Corporation/ConvergeOne for the City's daily business operations. STAFF RECOMMENDATION: Adopt the Resolution Authorizing the Purchase of Computers, Related Equipment, and Services from Synnex Corporation/ConvergeOne. FINANCIAL IMPACT: The funding to purchase computer -related supplies is included in the General Fund Budget and Internal Service Fund Budget approved by the City Council as part of the annual budget process. DESCRIPTION: The City routinely replaces computer servers and related network equipment when these items reach the end of service life, currently defined as seven years or longer for servers and network equipment. The City has typically utilized Cisco computer server and network equipment for its phone system, purchased and implemented through ConvergeOne. The quality and customer service of ConvergeOne implementation and managed services has been well received by Staff. Purchases thus far in Fiscal Year 2020-21 have been under the $45,000 threshold outlined in the Municipal Code and have therefore not required City Council approval. In preparation for the next round of equipment updates, Staff is requesting the City Council's approval to continue to use ConvergeOne for phone system products and support, which will push the total vendor cost to over $45,000 this year. Furthermore, Staff seeks the City Council's approval to waive the competitive bidding Page 1 of 2 Packet Pg. 108 4.7 process for these purchases, via Section 2.36.100.A.9 of the City Municipal Code. This section provides an exemption to a competitive bidding process when another public agency has administered a competitive bidding process and has a current valid agreement for the same or substantially similar consultant or professional services, general services, supplies or equipment. ConvergeOne is an authorized reseller of Synnex Corporation, who offers its products to local government agencies based on a contract with the NCPA Region XIV Education Service Center program. The NCPA Region XIV Education Service Center contract (Attachment 2) was competitively bid and is a Master Contract that can be utilized by registered local government agencies. The City of Dublin joined NCPA on May 5, 2020. The vendor rating sheet is provided as Attachment 3. As such, Staff is seeking the City Council's approval of a resolution (Attachment 1) approving such purchases in excess of $45,000 annually through Synnex Corporation/ConvergeOne, for the duration of the NCPA Region XIV Education Service Center contract to July 31, 2022. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: 1. Resolution Authorizing the Purchase of Computers, Related Equipment, and Services from Synnex Corporation/ConvergeOne 2. Exhibit A to the Resolution - Synnex RFP Response and Agreement through NCPA 3. Vendor Rating Sheet Page2of2 Packet Pg. 109 4.7.a RESOLUTION NO. xx - 20 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN AUTHORIZING THE PURCHASE OF COMPUTERS, RELATED EQUIPMENT, AND SERVICES FROM SYNNEX CORPORATION/CONVERGEONE WHEREAS, the City requires the use of a Cisco phone system and related equipment for City operations and routinely replaces computer servers and related network equipment that has reached the end of its useful life; and WHEREAS, Staff desires to purchase computer equipment and services from Synnex Corporation/ConvergeOne that will likely exceed $45,000 in the current year; and WHEREAS, Section 2.36.100(B)(9) of the Dublin Municipal Code allows for exceptions to the typical public bidding process when the City is able to procure items from a competitive bid process administered by another public agency; and WHEREAS, Synnex Corporation/ConvergeOne has a valid pricing agreement (contract # 01- 97, attached hereto as Exhibit A) publicly bid by NCPA Region XIV Education Service Center, which meets this Municipal Code provision for a publicly bid agreement, and the contract is valid through July 31,2022; and WHEREAS, Section 2.36.090 of the Dublin Municipal Code requires City Council approval of equipment and services with a cost greater than or equal to forty-five thousand dollars ($45,000). NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby authorizes the City Manager to procure computers, related equipment, and services in excess of $45,000 from Synnex Corporation/ConvergeOne, subject to available budget appropriation, under a purchasing agreement publicly bid by NCPA Region XIV Education Service Center through the term of the contract. PASSED, APPROVED AND ADOPTED this 20th day of October 2020, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: City Clerk Attachment: 1. Resolution Authorizing the Purchase of Computers, Related Equipment, and Services from Synnex Corporation/ConvergeOne Reso No. XX-20, Item X.X, Adopted 10/20/20 Packet Pg. 110 4.7.b Competitive Solicitation by Region 14 Education Service Center For Advanced Technology Solutions Aggregator On behalf of itself and other Government Agencies And made available through the National Cooperative Purchasing Alliance RFP # 18-19 NCI' National Cooperative Purchasing Alliance Attachment: 2. Exhibit A to the Resolution - Synnex RFP Response and Agreement through NCPA (Phone System Upgrade and Maintenance) Packet Pg. 111 4.7.b Introduction / Scope ♦ Region 14 ESC on behalf of itself and all states, local governments, school districts, and higher education institutions in the United States of America, and other government agencies and non- profit organizations (herein "Public Agency" or collectively "Public Agencies") is soliciting proposals from qualified vendors to enter into a Master Agreement for a complete line of Advanced Technology Solutions Aggregator. ♦ Region 14 ESC, as the lead public agency, has partnered with NCPA to make the resultant contract available to all participating agencies in the United States. NCPA provides marketing and administrative support for the awarded vendor that promotes the successful vendor's products and services to Public Agencies nationwide. The Vendor will execute the NCPA Administration Agreement (Tab 2) upon award. Vendor should thoroughly review all documents and note any exceptions to NCPA terms and conditions in their proposal. ♦ Awarded vendor(s) shall perform covered services under the terms of this agreement. Respondents shall provide pricing based on a discount from their standard pricing schedules for products and/or services offered. Electronic Catalog and/or price lists must accompany the proposal. Multiple percentage discount structure is also acceptable. Please specify where different percentage discounts apply. Additional pricing and/or discounts may be included. ♦ Each service proposed is to be priced separately with all ineligible items identified. Services may be awarded to multiple vendors. Respondents may elect to limit their proposals to a single service within any category, or multiple services within any and all categories. ♦ National Cooperative Purchasing Alliance (NCPA) ➢ The National Cooperative Purchasing Alliance (herein "NCPA") assists public agencies to increase their efficiency and reduce their costs when procuring goods and services. This is accomplished by awarding competitively solicited contracts that are leveraged nationally by combining the volumes and purchasing power of entities nationwide. Our contracts are available for use by any entity that must comply with procurement laws and regulations. ♦ It is the intention of Region 14 ESC and NCPA to achieve the following objectives through this RFP. ➢ Provide a comprehensive competitively solicited Master Agreement offering Products and Services to Public Agencies; ➢ Achieve cost savings of Vendors and Public Agencies through a single competitive solicitation process that eliminates the need for multiple proposals; ➢ Combine the purchasing power of Public Agencies to achieve cost effective pricing; ➢ Reduce the administrative and overhead costs of Vendors and Public Agencies through state of the art purchasing procedures. Attachment: 2. Exhibit A to the Resolution - Synnex RFP Response and Agreement through NCPA (Phone System Upgrade and Maintenance) Packet Pg. 112 4.7.b Instructions to Respondents ♦ Submission of Response ➢ Only sealed responses will be accepted. Faxed or electronically transmitted responses will not be accepted. ➢ Sealed responses may be submitted on any or all items, unless stated otherwise. Region 14 ESC reserves the right to reject or accept any response. ➢ Deviations to the terms, conditions and/or specifications shall be conspicuously noted in writing by the respondent and shall be included with the response. ➢ Withdrawal of response will not be allowed for a period of 120 days following the opening. Pricing will remain firm for 120 days from submittal. ♦ Required Proposal Format ➢ Responses shall be provided in a three-ring binder or report cover using 8.5 x 11 paper clearly identified with the name of Respondents company and solicitation responding to on the outside front cover and vertical spine. Two (2) bound and signed copies of the proposals and Two (2) electronic copies on flash drives (i.e. pin or jump drives) shall be provided. Tabs should be used to separate the proposal into sections, as identified below. Respondents failing to organize in the manner listed may be considered non -responsive and may not be evaluated. ♦ Binder Tabs ➢ Tab 1 - Master Agreement / Signature Form ➢ Tab 2 - NCPA Administration Agreement ➢ Tab 3 - Vendor Questionnaire ➢ Tab 4 - Vendor Profile ➢ Tab 5 - Products and Services / Scope ➢ Tab 6 - References ➢ Tab 7 - Pricing ➢ Tab 8 - Value Added Products and Services ➢ Tab 9 - Required Documents ♦ Shipping Label ➢ The package must be clearly identified as listed below with the solicitation number and name of the company responding. All packaged must be sealed and delivered to the Region 14 ESC offices no later than the submittal deadline assigned for this solicitation. From: Company: Address: City, State, Zip: Solicitation Name and Number: Due Date and Time: Attachment: 2. Exhibit A to the Resolution - Synnex RFP Response and Agreement through NCPA (Phone System Upgrade and Maintenance) Packet Pg. 113 4.7.b Tab 1 - Master Agreement General Terms and Conditions ♦ Customer Support ➢ The vendor shall provide timely and accurate technical advice and sales support. The vendor shall respond to such requests within one (1) working day after receipt of the request. ♦ Disclosures ➢ Respondent affirms that he/she has not given, offered to give, nor intends to give at any time hereafter any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor or service to a public servant in connection with this contract. ➢ The respondent affirms that, to the best of his/her knowledge, the offer has been arrived at independently, and is submitted without collusion with anyone to obtain information or gain any favoritism that would in any way limit competition or give an unfair advantage over other vendors in the award of this contract. ♦ Renewal of Contract ➢ Unless otherwise stated, all contracts are for a period of three (3) years with an option to renew for up to two (2) additional one-year terms or any combination of time equally not more than 2 years if agreed to by Region 14 ESC and the vendor. ♦ Funding Out Clause ➢ Any/all contracts exceeding one (1) year shall include a standard "funding out" clause. A contract for the acquisition, including lease, of real or personal property is a commitment of the entity's current revenue only, provided the contract contains either or both of the following provisions: ➢ Retains to the entity the continuing right to terminate the contract at the expiration of each budget period during the term of the contract and is conditioned on a best efforts attempt by the entity to obtain appropriate funds for payment of the contract. ♦ Shipments (if applicable) ➢ The awarded vendor shall ship ordered products within seven (7) working days for goods available and within four (4) to six (6) weeks for specialty items after the receipt of the order unless modified. If a product cannot be shipped within that time, the awarded vendor shall notify the entity placing the order as to why the product has not shipped and shall provide an estimated shipping date. At this point the participating entity may cancel the order if estimated shipping time is not acceptable. ♦ Tax Exempt Status ➢ Since this is a national contract, knowing the tax laws in each state is the sole responsibility of the vendor. Attachment: 2. Exhibit A to the Resolution - Synnex RFP Response and Agreement through NCPA (Phone System Upgrade and Maintenance) Packet Pg. 114 4.7.b ♦ Payments ➢ The entity using the contract will make payments directly to the awarded vendor or their affiliates (distributors/business partners/resellers) as long as written request and approval by NCPA is provided to the awarded vendor. ♦ Adding authorized distributors/dealers ➢ Awarded vendors may submit a list of distributors/partners/resellers to sell under their contract throughout the life of the contract. Vendor must receive written approval from NCPA before such distributors/partners/resellers considered authorized. ➢ Purchase orders and payment can only be made to awarded vendor or distributors/business partners/resellers previously approved by NCPA. ➢ Pricing provided to members by added distributors or dealers must also be less than or equal to the pricing offered by the awarded contract holder. ➢ All distributors/partners/resellers are required to abide by the Terms and Conditions of the vendor's agreement with NCPA. ♦ Pricing ➢ All pricing submitted shall include the administrative fee to be remitted to NCPA by the awarded vendor. It is the awarded vendor's responsibility to keep all pricing up to date and on file with NCPA. ➢ All deliveries shall be freight prepaid, F.O.B. destination and shall be included in all pricing offered unless otherwise clearly stated in writing ♦ Warranty ➢ Proposals should address each of the following: ■ Applicable warranty and/or guarantees of equipment and installations including any conditions and response time for repair and/or replacement of any components during the warranty period. ■ Availability of replacement parts ■ Life expectancy of equipment under normal use ■ Detailed information as to proposed return policy on all equipment ♦ Indemnity ➢ The awarded vendor shall protect, indemnify, and hold harmless Region 14 ESC and its participants, administrators, employees and agents against all claims, damages, losses and expenses arising out of or resulting from the actions of the vendor, vendor employees or vendor subcontractors in the preparation of the solicitation and the later execution of the contract. ♦ Franchise Tax ➢ The respondent hereby certifies that he/she is not currently delinquent in the payment of any franchise taxes. Attachment: 2. Exhibit A to the Resolution - Synnex RFP Response and Agreement through NCPA (Phone System Upgrade and Maintenance) Packet Pg. 115 4.7.b ♦ Supplemental Agreements ➢ The entity participating in this contract and awarded vendor may enter into a separate supplemental agreement to further define the level of service requirements over and above the minimum defined in this contract i.e. invoice requirements, ordering requirements, specialized delivery, etc. Any supplemental agreement developed as a result of this contract is exclusively between the participating entity and awarded vendor. ♦ Certificates of Insurance ➢ Certificates of insurance shall be delivered to the Public Agency prior to commencement of work. The insurance company shall be licensed in the applicable state in which work is being conducted. The awarded vendor shall give the participating entity a minimum of ten (10) days notice prior to any modifications or cancellation of policies. The awarded vendor shall require all subcontractors performing any work to maintain coverage as specified. ♦ Legal Obligations ➢ It is the Respondent's responsibility to be aware of and comply with all local, state, and federal laws governing the sale of products/services identified in this RFP and any awarded contract and shall comply with all while fulfilling the RFP. Applicable laws and regulation must be followed even if not specifically identified herein. ♦ Protest ➢ A protest of an award or proposed award must be filed in writing within ten (10) days from the date of the official award notification and must be received by 5:00 pm CST. Protests shall be filed with Region 14 ESC and shall include the following: ■ Name, address and telephone number of protester ■ Original signature of protester or its representative ■ Identification of the solicitation by RFP number ■ Detailed statement of legal and factual grounds including copies of relevant documents and the form of relief requested ➢ Any protest review and action shall be considered final with no further formalities being considered. ♦ Force Majeure ➢ If by reason of Force Majeure, either party hereto shall be rendered unable wholly or in part to carry out its obligations under this Agreement then such party shall give notice and full particulars of Force Majeure in writing to the other party within a reasonable time after occurrence of the event or cause relied upon, and the obligation of the party giving such notice, so far as it is affected by such Force Majeure, shall be suspended during the continuance of the inability then claimed, except as hereinafter provided, but for no longer period, and such party shall endeavor to remove or overcome such inability with all reasonable dispatch. ➢ The term Force Majeure as employed herein, shall mean acts of God, strikes, lockouts, or other industrial disturbances, act of public enemy, orders of any kind of government of the Attachment: 2. Exhibit A to the Resolution - Synnex RFP Response and Agreement through NCPA (Phone System Upgrade and Maintenance) Packet Pg. 116 4.7.b United States or any civil or military authority; insurrections; riots; epidemics; landslides; lighting; earthquake; fires; hurricanes; storms; floods; washouts; droughts; arrests; restraint of government and people; civil disturbances; explosions, breakage or accidents to machinery, pipelines or canals, or other causes not reasonably within the control of the party claiming such inability. It is understood and agreed that the settlement of strikes and lockouts shall be entirely within the discretion of the party having the difficulty, and that the above requirement that any Force Majeure shall be remedied with all reasonable dispatch shall not require the settlement of strikes and lockouts by acceding to the demands of the opposing party or parties when such settlement is unfavorable in the judgment of the party having the difficulty ♦ Prevailing Wage ➢ It shall be the responsibility of the Vendor to comply, when applicable, with the prevailing wage legislation in effect in the jurisdiction of the purchaser. It shall further be the responsibility of the Vendor to monitor the prevailing wage rates as established by the appropriate department of labor for any increase in rates during the term of this contract and adjust wage rates accordingly. ♦ Miscellaneous ➢ Either party may cancel this contract in whole or in part by providing written notice. The cancellation will take effect 30 business days after the other party receives the notice of cancellation. After the 30th business day all work will cease following completion of final purchase order. ♦ Open Records Policy ➢ Because Region 14 ESC is a governmental entity responses submitted are subject to release as public information after contracts are executed. If a vendor believes that its response, or parts of its response, may be exempted from disclosure, the vendor must specify page -by - page and line -by-line the parts of the response, which it believes, are exempt. In addition, the respondent must specify which exception(s) are applicable and provide detailed reasons to substantiate the exception(s). ➢ The determination of whether information is confidential and not subject to disclosure is the duty of the Office of Attorney General (OAG). Region 14 ESC must provide the OAG sufficient information to render an opinion and therefore, vague and general claims to confidentiality by the respondent are not acceptable. Region 14 ESC must comply with the opinions of the OAG. Regionl4 ESC assumes no responsibility for asserting legal arguments on behalf of any vendor. Respondent are advised to consult with their legal counsel concerning disclosure issues resulting from this procurement process and to take precautions to safeguard trade secrets and other proprietary information. Attachment: 2. Exhibit A to the Resolution - Synnex RFP Response and Agreement through NCPA (Phone System Upgrade and Maintenance) Packet Pg. 117 4.7.b Process c Region 14 ESC will evaluate proposals in accordance with, and subject to, the relevant statutes, c ordinances, rules, and regulations that govern its procurement practices. NCPA will assist Region 14 ESC c in evaluating proposals. Award(s) will be made to the prospective vendor whose response is determined E to be the most advantageous to Region 14 ESC, NCPA, and its participating agencies. To qualify for c as evaluation, response must have been submitted on time, and satisfy all mandatory requirements a identified in this document. a) cs • Contract Administration I: ➢ The contract will be administered by Region 14 ESC. The National Program will be cn administered by NCPA on behalf of Region 14 ESC. c o • Contract Term 2 a ➢ The contract term will be for three (3) year starting from the date of the award. The a contract may be renewed for up to two (2) additional one-year terms or any combination v of time equally not more than 2 years. .c ➢ It should be noted that maintenance/service agreements may be issued for up to (5) years o under this contract even if the contract only lasts for the initial term of the contract. NCPA will monitor any maintenance agreements for the term of the agreement provided they are a signed prior to the termination or expiration of this contract. E a) L • Contract Waiver a ➢ Any waiver of any provision of this contract shall be in writing and shall be signed by the c duly authorized agent of Region 14 ESC. The waiver by either party of any term or N c condition of this contract shall not be deemed to constitute waiver thereof nor a waiver of a any further or additional right that such party may hold under this contract. cp cc • Products and Services additions o. ➢ cc Products and Services may be added to the resulting contract during the term of the x x contract by written amendment, to the extent that those products and services are within c the scope of this RFP.cn • Competitive Range c ➢ It may be necessary for Region 14 ESC to establish a competitive range. Responses not in c the competitive range are unacceptable and do not receive further award consideration. u) cr • Deviations and Exceptions a) ➢ Deviations or exceptions stipulated in response may result in disqualification. It is the 0 intent of Region 14 ESC to award a vendor's complete line of products and/or services, a when possible. El • Estimated Quantities x w ➢ The estimated dollar volume of Products and Services purchased under the proposed c,i Master Agreement is $50 million dollars annually. This estimate is based on the anticipated c a) volume of Region 14 ESC and current sales within the NCPA program. There is no E guarantee or commitment of any kind regarding usage of any contracts resulting from this c solicitation Q Packet Pg. 118 4.7.b ♦ Evaluation ➢ Region 14 ESC will review and evaluate all responses in accordance with, and subject to, the relevant statutes, ordinances, rules and regulations that govern its procurement practices. NCPA will assist the lead agency in evaluating proposals. Recommendations for contract awards will be based on multiple factors, each factor being assigned a point value based on its importance. ♦ Formation of Contract ➢ A response to this solicitation is an offer to contract with Region 14 ESC based upon the terms, conditions, scope of work, and specifications contained in this request. A solicitation does not become a contract until it is accepted by Region 14 ESC. The prospective vendor must submit a signed Signature Form with the response thus, eliminating the need for a formal signing process. ♦ NCPA Administrative Agreement ➢ The vendor will be required to enter and execute the National Cooperative Purchasing Alliance Administration Agreement with NCPA upon award with Region 14 ESC. The agreement establishes the requirements of the vendor with respect to a nationwide contract effort. ♦ Clarifications / Discussions ➢ Region 14 ESC may request additional information or clarification from any of the respondents after review of the proposals received for the sole purpose of elimination minor irregularities, informalities, or apparent clerical mistakes in the proposal. Clarification does not give respondent an opportunity to revise or modify its proposal, except to the extent that correction of apparent clerical mistakes results in a revision. After the initial receipt of proposals, Region 14 ESC reserves the right to conduct discussions with those respondent's whose proposals are determined to be reasonably susceptible of being selected for award. Discussions occur when oral or written communications between Region 14 ESC and respondents are conducted for the purpose clarifications involving information essential for determining the acceptability of a proposal or that provides respondent an opportunity to revise or modify its proposal. Region 14 ESC will not assist respondent bring its proposal up to the level of other proposals through discussions. Region 14 ESC will not indicate to respondent a cost or price that it must meet to neither obtain further consideration nor will it provide any information about other respondents' proposals or prices. ♦ Multiple Awards ➢ Multiple Contracts may be awarded as a result of the solicitation. Multiple Awards will ensure that any ensuing contracts fulfill current and future requirements of the diverse and large number of participating public agencies. ♦ Past Performance ➢ Past performance is relevant information regarding a vendor's actions under previously awarded contracts; including the administrative aspects of performance; the vendor's history of reasonable and cooperative behavior and commitment to customer satisfaction; and generally, the vendor's businesslike concern for the interests of the customer. Attachment: 2. Exhibit A to the Resolution - Synnex RFP Response and Agreement through NCPA (Phone System Upgrade and Maintenance) Packet Pg. 119 4.7.b Evaluation Criteria ♦ Pricing (40 points) ➢ Electronic Price Lists ■ Products, Services, Warranties, etc. price list ■ Prices listed will be used to establish both the extent of a vendor's product lines, services, warranties, etc. available from a particular bidder and the pricing per item. ♦ Ability to Provide and Perform the Required Services for the Contract (25 points) ➢ Product Delivery within participating entities specified parameters ➢ Number of line items delivered complete within the normal delivery time as a percentage of line items ordered. ➢ Vendor's ability to perform towards above requirements and desired specifications. ➢ Past Cooperative Program Performance ➢ Quantity of line items available that are commonly purchased by the entity. ➢ Quality of line items available compared to normal participating entity standards. ♦ References (15 points) ➢ A minimum of ten (10) customer references for product and/or services of similar scope dating within past 3 years ♦ Technology for Supporting the Program (10 points) ➢ Electronic on-line catalog, order entry use by and suitability for the entity's needs ➢ Quality of vendor's on-line resources for NCPA members. ➢ Specifications and features offered by respondent's products and/or services ♦ Value Added Services Description, Products and/or Services (10 points) ➢ Marketing and Training ➢ Minority and Women Business Enterprise (MWBE) and (HUB) Participation ➢ Customer Service Attachment: 2. Exhibit A to the Resolution - Synnex RFP Response and Agreement through NCPA (Phone System Upgrade and Maintenance) Packet Pg. 120 4.7.b Signature Form The undersigned hereby proposes and agrees to furnish goods and/or services in strict compliance with the terms, specifications and conditions at the prices proposed within response unless noted in writing. The undersigned further certifies that he/she is an officer of the company and has authority to negotiate and bind the company named below and has not prepared this bid in collusion with any other Respondent and that the contents of this proposal as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any person engaged in this type of business prior to the official opening of this proposal. Prices are guaranteed: 120 days Company name Address City/State/Zip Telephone No. Fax No. Email address Printed name Position with company Authorized signature SYNNEX Corporation 39 Pelham Ridge Drive Greenville, SC 29615 864-349-4801 510-360-6613 danielbr@synnex.com Daniel T. Brennan Vice President & Senior Counsel Attachment: 2. Exhibit A to the Resolution - Synnex RFP Response and Agreement through NCPA (Phone System Upgrade and Maintenance) Packet Pg. 121 4.7.b Tab 2 - NCPA Administration Agreement This Administration Agreement is made as of , by and between National Cooperative Purchasing Alliance ("NCPA") and SYNNEX Corporation ("Vendor"). Recitals WHEREAS, Region 14 ESC has entered into a certain Master Agreement dated referenced as Contract Number , by and between Region 14 ESC and Vendor, as may be amended from time to time in accordance with the terms thereof (the "Master Agreement"), for the purchase of Advanced Technology Solutions Aggregator; WHEREAS, said Master Agreement provides that any state, city, special district, local government, school district, private K-12 school, technical or vocational school, higher education institution, other government agency or nonprofit organization (hereinafter referred to as "public agency" or collectively, "public agencies") may purchase products and services at the prices indicated in the Master Agreement; WHEREAS, NCPA has the administrative and legal capacity to administer purchases under the Master Agreement to public agencies; WHEREAS, NCPA serves as the administrative agent for Region 14 ESC in connection with other master agreements offered by NCPA WHEREAS, Region 14 ESC desires NCPA to proceed with administration of the Master Agreement; WHEREAS, NCPA and Vendor desire to enter into this Agreement to make available the Master Agreement to public agencies on a national basis; NOW, THEREFORE, in consideration of the payments to be made hereunder and the mutual covenants contained in this Agreement, NCPA and Vendor hereby agree as follows: • General Terms and Conditions > The Master Agreement, attached hereto as Tab 1 and incorporated herein by reference as though fully set forth herein, and the terms and conditions contained therein shall apply to this Agreement except as expressly changed or modified by this Agreement. ➢ NCPA shall be afforded all of the rights, privileges and indemnifications afforded to Region 14 ESC under the Master Agreement, and such rights, privileges and indemnifications shall accrue and apply with equal effect to NCPA under this Agreement including, but not limited to, the Vendor's obligation to provide appropriate insurance and certain indemnifications to Region 14 ESC. ➢ Vendor shall perform all duties, responsibilities and obligations required under the Master Agreement in the time and manner specified by the Master Agreement. ➢ NCPA shall perform all of its duties, responsibilities, and obligations as administrator of purchases under the Master Agreement as set forth herein, and Vendor acknowledges that NCPA shall act in the capacity of administrator of purchases under the Master Agreement. ➢ With respect to any purchases made by Region 14 ESC or any Public Agency pursuant to the Master Agreement, NCPA (a) shall not be construed as a dealer, re -marketer, representative, partner, or agent of any type of Vendor, Region 14 ESC, or such Public Agency, (b) shall not be obligated, liable or responsible (i) for any orders made by Region Attachment: 2. Exhibit A to the Resolution - Synnex RFP Response and Agreement through NCPA (Phone System Upgrade and Maintenance) Packet Pg. 122 4.7.b 14 ESC, any Public Agency or any employee of Region 14 ESC or Public Agency under the Master Agreement, or (ii) for any payments required to be made with respect to such order, and (c) shall not be obligated, liable or responsible for any failure by the Public Agency to (i) comply with procedures or requirements of applicable law, or (ii) obtain the due authorization and approval necessary to purchase under the Master Agreement. NCPA makes no representations or guaranties with respect to any minimum purchases required to be made by Region 14 ESC, any Public Agency, or any employee of Region 14 ESC or Public Agency under this Agreement or the Master Agreement. ➢ The Public Agency participating in the NCPA contract and Vendor may enter into a separate supplemental agreement to further define the level of service requirements over and above the minimum defined in this contract i.e. invoice requirements, ordering requirements, specialized delivery, etc. Any supplemental agreement developed as a result of this contract is exclusively between the Public Agency and Vendor. NCPA, its agents, members and employees shall not be made party to any claim for breach of such agreement. • Term of Agreement ➢ This Agreement shall be in effect so long as the Master Agreement remains in effect, provided, however, that the obligation to pay all amounts owed by Vendor to NCPA through the termination of this Agreement and all indemnifications afforded by Vendor to NCPA shall survive the term of this Agreement. • Fees and Reporting ➢ The awarded vendor shall electronically provide NCPA with a detailed monthly or quarterly report showing the dollar volume of all sales under the contract for the previous month or quarter. Reports shall be sent via e-mail to NCPA offices at reporting@ncpa.us. Reports are due on the fifteenth (15th) day after the close of the previous month or quarter. It is the responsibility of the awarded vendor to collect and compile all sales under the contract from participating members and submit one (1) report. The report shall include at least the following information as listed in the example below: Entity Name Zip Code State PO or Job # Sale Amount Total ➢ Each quarter NCPA will invoice the vendor based on the total of sale amount(s) reported. From the invoice the vendor shall pay to NCPA an administrative fee based upon the tiered fee schedule below. Vendor's annual sales shall be measured on a calendar year basis. Deadline for term of payment will be included in the invoice NCPA provides. Annual Sales Through Contract Administrative Fee 0 - $30,000,000 2% $30,000,001 - $50,000,000 1.5% $50,000,001+ 1% Attachment: 2. Exhibit A to the Resolution - Synnex RFP Response and Agreement through NCPA (Phone System Upgrade and Maintenance) Packet Pg. 123 4.7.b ➢ Supplier shall maintain an accounting of all purchases made by Public Agencies under the Master Agreement. NCPA and Region 14 ESC reserve the right to audit the accounting for a period of four (4) years from the date NCPA receives the accounting. In the event of such an audit, the requested materials shall be provided at the location designated by Region 14 ESC or NCPA. In the event such audit reveals an underreporting of Contract Sales and a resulting underpayment of administrative fees, Vendor shall promptly pay NCPA the amount of such underpayment, together with interest on such amount and shall be obligated to reimburse NCPA's costs and expenses for such audit. ♦ General Provisions ➢ This Agreement supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the subject matter hereof, and no other agreement, statement, or promise relating to the subject matter of this Agreement which is not contained herein shall be valid or binding. ➢ Awarded vendor agrees to allow NCPA to use their name and logo within website, marketing materials and advertisement. Any use of NCPA name and logo or any form of publicity regarding this contract by awarded vendor must have prior approval from NCPA. ➢ If any action at law or in equity is brought to enforce or interpret the provisions of this Agreement or to recover any administrative fee and accrued interest, the prevailing party shall be entitled to reasonable attorney's fees and costs in addition to any other relief to which such party may be entitled. ➢ Neither this Agreement nor any rights or obligations hereunder shall be assignable by Vendor without prior written consent of NCPA, provided, however, that the Vendor may, without such written consent, assign this Agreement and its rights and delegate its obligations hereunder in connection with the transfer or sale of all or substantially all of its assets or business related to this Agreement, or in the event of its merger, consolidation, change in control or similar transaction. Any permitted assignee shall assume all assigned obligations of its assignor under this Agreement. ➢ This Agreement and NCPA's rights and obligations hereunder may be assigned at NCPA's sole discretion, to an existing or newly established legal entity that has the authority and capacity to perform NCPA's obligations hereunder ➢ All written communications given hereunder shall be delivered to the addresses as set forth below. National Cooperative Purchasing Alliance: Vendor: Name: Name: Title: Title: Address: Address: Signature: Date: Signature: Date: SYNNEX Corporation Daniel Brennan Vice President & Senior Counsel E-SIGNED by Daniel Brennan on 2019-08-09 08:32:24 E August 09, 2019 Attachment: 2. Exhibit A to the Resolution - Synnex RFP Response and Agreement through NCPA (Phone System Upgrade and Maintenance) Packet Pg. 124 4.7.b Tab 3 -Vendor Questionnaire Please provide responses to the following questions that address your company's operations, organization, structure, and processes for providing products and services. ♦ States Covered > Bidder must indicate any and all states where products and services can be offered. > Please indicate the price co -efficient for each state if it varies. ® 50 States & District of Columbia (Selecting this box is equal to checking all boxes below) ❑ Alabama El Alaska ❑ Arizona ❑ Arkansas ❑ California ❑ Colorado ❑ Connecticut ❑ Delaware ❑ District of Columbia ❑ Florida ❑ Georgia ❑ Hawaii ❑ Idaho ❑ Illinois ❑ Indiana ❑ Iowa ❑ Kansas ❑ Kentucky ❑ Louisiana ❑ Maine ❑ Maryland ❑ Massachusetts ❑ Michigan ❑ Minnesota ❑ Mississippi ❑ Missouri ❑ Montana ❑ Nebraska ❑ Nevada ❑ New Hampshire ❑ New Jersey ❑ New Mexico ❑ New York ❑ North Carolina ❑ North Dakota ❑ Ohio ❑ Oklahoma ❑ Oregon ❑ Pennsylvania ❑ Rhode Island ❑ South Carolina El South Dakota ❑ Tennessee ❑ Texas ❑ Utah El Vermont ❑ Virginia ❑ Washington ❑ West Virginia ❑ Wisconsin ❑ Wyoming Attachment: 2. Exhibit A to the Resolution - Synnex RFP Response and Agreement through NCPA (Phone System Upgrade and Maintenance) Packet Pg. 125 4.7.b ® All US Territories and Outlying Areas (Selecting this box is equal to checking all boxes below) ❑ American Somoa ❑ Northern Marina Islands ❑ Federated States of Micronesia ❑ Puerto Rico ❑ Guam ❑ U.S. Virgin Islands ❑ Midway Islands • Minority Business Enterprise (MWBE) and (HUB) Participation ➢ It is the policy of some entities participating in NCPA to involve minority and women business enterprises (MWBE) and historically underutilized businesses (HUB) in the purchase of goods and services. Respondents shall indicate below whether or not they are an M/WBE or HUB certified. • Minority / Women Business Enterprise • Respondent Certifies that this firm is a M/WBE ❑ • Historically Underutilized Business • Respondent Certifies that this firm is a HUB ❑ and Women • Residency ➢ Responding Company's principal place of business is in the city of Greenville State of SC • Felony Conviction Notice ➢ Please Check Applicable Box; © A publically held corporation; therefore, this reporting requirement is not applicable. ❑ Is not owned or operated by anyone who has been convicted of a felony. ❑ Is owned or operated by the following individual(s) who has/have been convicted of a felony ➢ If the 3rd box is checked, a detailed explanation of the names and convictions must be attached. • Distribution Channel ➢ Which best describes your company's position in the distribution channel: ❑ Manufacturer Direct ❑ Certified education/government reseller ® Authorized Distributor ❑ Manufacturer marketing through reseller ❑ Value-added reseller ❑ Other: • Processing Information ➢ Provide company contact information for the following: ■ Sales Reports / Accounts Payable Contact Person: Jennifer McEachern Title: Contracts Management Supervisor Company: SYNNEX Corporation Address: 39 Pelham Ridge Drive City: Greenville State: SC Zip: 29615 Phone: 864-349-4079 Email: lennifermce(c�synnex.com Attachment: 2. Exhibit A to the Resolution - Synnex RFP Response and Agreement through NCPA (Phone System Upgrade and Maintenance) Packet Pg. 126 4.7.b • Purchase Orders Contact Person: Cory Fortune Title: SLED Contracts Business Development Manager Company: SYNNEX Corporation Address: 39 Pelham Ridge Drive City: Greenville State: SC Zip: 29615 Phone: 864-349-4560 Email: coryfRsynnex.com • Sales and Marketing Contact Person: Cory Fortune Title: SLED Contracts Business Development Manager Company: SYNNEX Corporation Address: 39 Pelham Ridge Drive City: Greenville State: SC Zip: 29615 Phone: 864-349-4560 Email: coryf@synnex.com • Pricing Information > In addition to the current typical unit pricing furnished herein, the Vendor agrees to offer all future product introductions at prices that are proportionate to Contract Pricing. ■ If answer is no, attach a statement detailing how pricing for NCPA participants would be calculated for future product introductions. ® Yes ❑ No > Pricing submitted includes the required NCPA administrative fee. The NCPA fee is calculated based on the invoice price to the customer. X❑ Yes ❑ No > Vendor will provide additional discounts for purchase of a guaranteed quantity. ® Yes ❑ No Attachment: 2. Exhibit A to the Resolution - Synnex RFP Response and Agreement through NCPA (Phone System Upgrade and Maintenance) Packet Pg. 127 4.7.b Tab 4 — Vendor Profile Company's Official Registered Name: SYNNEX Corporation Brief History of Company: SYNNEX Corporation was formed in 1980 and is now a Fortune 158 company that offers a comprehensive range of industry -leading IT products and business services to our reseller customers. We've built a solid reputation for delivering customized, fully -integrated solutions, services, and support, including distribution, contract assembly, business process outsourcing, and logistics. We're aligned with the top manufacturers in the IT industry to distribute products to more than 25,000 resellers throughout North America. Key suppliers include: HP Inc., Hewlett-Packard Enterprise, Cisco Systems, Juniper, Palo Alto, Samsung, Panasonic, Intel, Seagate, Microsoft, and Lenovo. Our sales staff is grouped by product segment, allowing them to focus their expertise and experience to manage all lines and provide an engaged, consultative sales approach. With 16 US distribution facilities, SYNNEX gets the right products to market quickly and cost-effectively. Our model streamlines business processes to help resellers lower their costs and create greater efficiencies. We provide a variety of professional and marketing services, including: demand generation, education and training, pre- and post -sale technical support, end -user enablement, server assessment, design and integration, recycling and trade-in, and IT resource planning. SYNNEX provides contract assembly services, ranging from original design and printed circuit board assembly to fully -integrated supply chain management, build -to -order (BTO) and configure -to -order (CTO), final assembly, materials management, production value -add, and logistics. SYNNEX sponsors a wide variety of programs, communities, and events to build and grow our resellers' business in specific vertical markets. For example, our Government, Education, and Healthcare programs help resellers compete in these high -growth markets, and SYNNEX with our comprehensive GSA schedule, is able to simplify the complex government bidding process. Our Services SYNNEX offers a variety of services to our customers. The three major categories of services include the following: Distribution Services. SYNNEX 's distribution services segment distributes a broad line of IT products, including IT systems, peripherals, system components, software and networking equipment for leading IT OEM suppliers, enabling us to offer comprehensive solutions to our reseller and retail customers. Our reseller customers include value-added resellers, or VARs, corporate resellers, government resellers, system integrators, direct marketers and retailers. We distribute more than 2,000,000 technology products from leading IT OEM partners to more than 25,000 resellers throughout the United States, Canada and Mexico. We combine our core strength in distribution with our service model to provide our customers greater efficiencies in time to market, cost minimization, real time linkages in the supply chain and aftermarket product support. Contract Assembly Services. SYNNEX offers contract assembly services to original equipment manufacturers (OEMs). Offerings range from original design and printed circuit board assembly Attachment: 2. Exhibit A to the Resolution - Synnex RFP Response and Agreement through NCPA (Phone System Upgrade and Maintenance) Packet Pg. 128 4.7.b capabilities to fully -integrated supply chain management, build -to -order (BTO) and configure -to -order (CTO), final assembly, materials management, production value -add and logistics services. Business Process Outsourcing. The BP() segment offers various services comprising customer management, software development, web hosting, hosted software, domain name registration, and back office processing. This segment delivers its services through voice, chat, Web, email, and digital print. It also sells products complementary to these service offerings in China. In addition, SYNNEX Corporation offers various financial services, including net terms, third party leasing and floor plan financing, letters of credit, and arrangements to collect payments directly from the end -user; online services; and marketing services, as well as technical support services consisting of pre and post -sales support. The company serves resellers, retailers, and OEMs located worldwide. The above major categories of services are complemented by the following: Logistics Services. SYNNEX provides logistics support such as outsourced fulfillment, virtual distribution, and direct ship to end -users to our reseller customers. Other logistics support activities we provide include generation of customized shipping documents, multi -level serial number tracking for customized, configured products, and online order and shipment tracking. Online Services. SYNNEX maintains electronic data interchange (EDI) and web -based communication links with many of our reseller customers. These links improve the speed and efficiency of our transactions with our resellers by enabling them to search for products, check inventory availability and prices, configure systems, place and track orders, receive invoices, review account status, and process returns. We also have web -based application software that allows our resellers or their end -user customers to order software and take delivery online. Financing Services. SYNNEX offers our resellers a wide range of financing options, including net terms, third party leasing, floor plan financing, letters of credit, backed financing, and arrangements where we collect payments directly from the end -user. Technical Solutions Services. The SYNNEX team is made up of highly trained and certified engineers who assist our customers and sales reps with pre sales consultation, post sales troubleshooting, and training inquiries. Joint Supply Chain Management and Distribution Services. SYNNEX provides our contract assembly customers with materials procurement and management activities including planning, purchasing, expediting, and warehousing system components and materials used in the assembly process. Because we distribute many of the system components used in our contract assembly our customers are able to minimize their inventory risk by taking advantage of the terms and conditions of our distribution relationships. In addition, we also offer increased inventory availability to our contract assembly customers because we stock items for both distribution and assembly. Our Operations SYNNEX operates distribution facilities in the United States, Japan, England, Canada, Latin America and Mexico. Our distribution processes are highly automated to reduce errors, ensure timely order fulfillment, and enhance the efficiency of our warehouse operations and back office administration. Our distribution facilities are geographically located near reseller customers and their end -users. This Attachment: 2. Exhibit A to the Resolution - Synnex RFP Response and Agreement through NCPA (Phone System Upgrade and Maintenance) Packet Pg. 129 4.7.b decentralized, regional strategy enables us to benefit from lower shipping costs and shorter delivery lead times to our customers. Furthermore, we track several performance measurements to continuously improve the efficiency and accuracy of our distribution operations. Our regional locations also enable us to make local deliveries and provide will -call fulfillment to more customers than if our distribution operations were more centralized, resulting in better service to our customers. Our workforce is comprised of permanent and temporary employees, enabling us to respond to short-term changes in order activity. SYNNEX's proprietary IT systems and processes enable us to automate many of our distribution operations. For example: • SYNNEX uses radio frequency and bar code scanning technologies in all of our warehouse operations to maintain real-time inventory records • We facilitate frequent cycle counts and improve the accuracy of order fulfillment • SYNNEX uses palm readers to capture real-time labor cost data, enabling efficient management of our daily labor costs. To increase the accuracy of our order fulfillment and protect our inventory from shrinkage, our systems also incorporate numerous controls. These controls include order weight checks, bar code scanning, and serial number profile verification to verify that the product shipped matches the customer order. We also use digital video imaging to record our small package shipping activities by order. These images and other warehouse and shipping data are available online to our customer service representatives, enabling us to quickly respond to order inquiries by our customers. SYNNEX operates its principal contract assembly facilities in the United States and the United Kingdom. We assemble IT systems that include workstations, servers and high end storage array solutions by incorporating system components from our distribution inventory and other sources. Additionally, we perform production value-added services, including kitting, asset tagging, hard drive imaging and reconfiguration. Our contract assembly facilities are ISO 9001:2000 and ISO 14001 certified. Sales Teams SYNNEX Sales Team is available Mon. through Fri. 8 AM to 7 PM EST. Additional coverage time needs can be discussed on an individual basis. Support day-to-day activity, including but not limited to: o Pricing and availability o Configuration and technical support o HP White board and Watson support o Order entry and expediting shipments SYNNEX sales are segmented and have a focus on top product lines with niches and/or unique products. Our sales staff members are experts in chosen customer segments. Our sales staff members are consultants as well as sales persons. We provide our customers with product offering that are unique and margin -making opportunities. SYNNEX Technical Support Hotline: 1-800-756-2888 or Techsup@SYNNEX.com SYNNEX Software Support Hotline: 1-800-456-4822 ext. 6939 Customer Service: 1-800-756-1888 or cshelp@SYNNEX.com Attachment: 2. Exhibit A to the Resolution - Synnex RFP Response and Agreement through NCPA (Phone System Upgrade and Maintenance) Packet Pg. 130 4.7.b Technical Support SYNNEX does many things outside of pick, pack and ship. We are a business outsourcing company and as such we provide technical support around the world. We utilize that same expertise in our Distribution business and offer free Pre and Post Tech Support for general technical questions all the way up to complex configurations. We offer 2 hour turnaround times on basic configurations. On more complex configurations we offer a 4 our turnaround. Global Presence Over 90% of 2018 revenue generated in North America Focused IT distribution strategy for the United States and Canada 16 distribution facilities in North America (US/Canada/Mexico) Regional strategy designed to lower shipping costs and to reduce delivery times to customers Utilize sizeable offshore workforce to reduce costs New expansion of distribution business into Japan Acquisition of InfoTech, the third largest distributor in the third largest economy Leveraging SYNNEX cost efficiencies and scale Global BPO centers allow for 24/7 operations (North America, Central America, Asia, and Europe) SYNNEX outsources our Tech Support for Direct TV in the Pacific Rim SYNNEX outsources our Tech Support for Linksys, a division of Cisco Acquired Westcon Comstor in 2017 International Shipments: SYNNEX is able to ship internationally. However, there are strict requirements of our Manufactures contracts and Government guidelines. Before committing, you should always work with SYNNEX sales team for freight quote and lead time. Your SYNNEX sales team will work with SYNNEX Customs department to insure all necessary information including but not limited to Vendor approval. With 16 distribution facilities nationwide, SYNNEX gets the right products to market, right -on - time. In addition to reducing shipping times, our regional warehouse placement slashes freight costs to customers, helping them win deals and boosting their margins. Corporate Headquarters: Fremont, California Sales Headquarters: Greenville, South Carolina Warehouse Locations: Atlanta, Georgia Chantilly, Virginia Chicago, Illinois Richardson, Texas Keasbey, New Jersey Grove City, Ohio Miami, Florida Olive Branch, Mississippi Portland, Oregon Ontario, California Las Vegas, Nevada Attachment: 2. Exhibit A to the Resolution - Synnex RFP Response and Agreement through NCPA (Phone System Upgrade and Maintenance) Packet Pg. 131 4.7.b Years in Business/Reputation/References Quick Facts Established: 1980 Chief Executive Officer: Dennis Polk Corporate Headquarters: Fremont, CA Traded: NYSE (SNX) Duns #: 112375758 Reputation Fortune 158 Corporation Rated #1 in Relationship, Price & Availability by CRN Rated Best Channel Strategy Gartner Honored at HP's 2012 Americas Partner Conference with the prestigious "Partner in Excellence Award" for HP Distributor Growth 3 years running http://ir.SYNNEX.com/releasedetail.cfm?ReleaseID=568439 Intel's #1 volume Distributor Excellent Public Sector Past Performance and Program Management As a leading worldwide IT distributor, SYNNEX partners with more than 5,000 Federal, State, and Local Government and Education customers (SLED). We have excellent past performance in the Public Sector space, owning and managing three GSA Schedules for over 20 years. As a contractor, SYNNEX has worked closely with the U.S. DOE in the construction of their Superdome advanced computer servers at Lawrence Livermore National Laboratories. Our experience in this market has helped us to develop similar processes in the SLED marketplace. SYNNEX manages over 35 SLED contract vehicles for our manufacturing partners in Texas, Florida, South Carolina, and nationally through NASPO ValuePoint, USETPA, and NCPA Contracts. Our NCPA contract sales to date total more than $35 million from September 2016 — March 2019. References SYNNEX helped design and build what was then the world's largest Super Computer, housed at Lawrence -Livermore Labs Helped design and build the Facebook Data Center Past performance includes builds for Blue Coat and Sun Microsystems Delivered 15,000 desktop units to USDA (8,550 total orders were consolidated to 60 invoices) Delivered 25,000 CTO desktops on a rollout basis in 30 days Involved with Raytheon/CSC desktop refresh project (over 15,000 desktop units) 132 consecutive quarters of profitability Datacenter OCP builds for Amazon and Facebook Dedicated Sales Teams/Quoting Process/Hours of Operation/Global Presence Reseller and Business Enablement Services SYNNEX provides numerous reseller and business enablement services, including: Attachment: 2. Exhibit A to the Resolution - Synnex RFP Response and Agreement through NCPA (Phone System Upgrade and Maintenance) Packet Pg. 132 4.7.b Document Solutions specializes in the conversion of paper documents to digital, from distributed scanning systems, document management applications, and image capturing software, to storage and retrieval, disaster recovery, and versioning Financial Services credit and financing options help reseller's compete for large deals while conserving capital, with little to no up -front cash commitment Healthcare Program helps resellers build and grow a healthcare sales practice and gain insight into an estimated $110 B business Hosted Solutions robust outsourced SaaS applications at a huge cost savings that develops solid margins and revenue streams with few barriers to entry HP Enterprise Server and Storage Solutions specialized sales and support teams focused on HP offerings in the enterprise space Integrated Communications Group (ICG) combines voice, data, video, security, and messaging to deliver best -in -class, unified communication strategies Jack Of All Games is a leading video game provider in North America combining industry knowledge with proven distribution expertise servicing the retail channel New Age Electronics is the nation's leading sales and distribution partner delivering an unsurpassed channel management model to consumer technology retailers and manufacturers Office Supply Solutions has collateral equipment such as printer cartridges and office materials, enabling resellers to become specialized product providers and increase total sales scope On Demand Services server assessment and virtualization, security, data backup and recovery, field and help desk services, equipment recycling and trade-in, and more supplements resellers' capabilities Open Source Channel Alliance (OSCA) is a consortium of Independent Software Vendors (ISVs) delivering open source technologies to our customer base PC Wholesale is a reliable, one -stop shop for new, refurbished, end -of life, and overstock computer and consumer electronics products PRINTSo1v is an on -ramp, managed print solution to handle consumer demand billing, supplies replenishment, and total fleet management, with the reliability of a lease Public Sector Program is the only broadline IT distributor with its own GSA Schedule to help resellers build and grow their government business, plus custom, comprehensive solutions that expand their play in the education market. Reseller Marketing Services leverages the power of SYNNEX Marketing on behalf of our reseller customers to increase their reach and improve their return on their enduser marketing spend value-added services. Software Solutions industry -leading products and a full complement of services and support to help resellers capture, hold, and grow their software accounts Strategic Procurement recruits and manages specialty vendors required to complete a reseller's solution, while simultaneously allowing the vendor access to SYNNEX's broader customer base Attachment: 2. Exhibit A to the Resolution - Synnex RFP Response and Agreement through NCPA (Phone System Upgrade and Maintenance) Packet Pg. 133 4.7.b Supply Chain Solutions is a TOTAL supply chain solution that reduces logistics costs and inventory cycles and improves service levels Systems Integration Division (SID) has custom server, storage and appliance solutions to customers spanning verticals like network security, application acceleration, health IT, streaming media and other applications tied to specific software and services Technology Solutions Division (TSD) designs integrated solutions for new and emerging technology markets, such as: network security, telephony and unified communications, printer and document management, physical and network security, and AutolD/POS systems Varnex and Varnex Public Sector is a vendor -sponsored reseller community focused on the SMB market, with specialized tracks for members engaged in the public sector markets Visual Solutions is a multi -vendor communication, training, and support for Digital Signage, Projector, and Pro -AV sales Wide -Format Solutions specializes in large -format printers, supplies, and media Westcon-Comstor Purchased in May of 2017, Westcon focuses on UCC, Software Security and Networking manufacturing lines including Cisco, Juniper, Palo Alto and Check Point Software. Dun & Bradstreet Number: 11-237-5758 Company's Organizational Chart of our Team: Contract Administration: Ed Somers, eds@synnex.com, 864-349-4374 Pricing/Reporting: Jennifer McEachern, jennifermce@synnex.com, 864-349-4079 Sales: Cory Fortune, coryf@synnex.com, 864-349-4560 Jaime Grimm, jaimeg@synnex.com, 864-349-7589 Business Development: Randy Finley, randyfi@synnex.com, 864-349-4390 E-Rate/Grants: Tim Evatt, time@synnex.com, 864-349-4405 Education Team Leader: Brent Odom, brento@synnex.com, 864-349-4039 Public Safety Team Leader: Mike Gambrel!, mikega@synnex.com, 864-349-4881 Corporate Office Locations Corporate Office: Fremont, CA East Coast Sales Office: Greenville, SC Midwest Sales Office: Dallas, TX Distribution Centers: Fremont, CA; Las Vegas, NV; Atlanta, GA; Dallas, TX; Chicago, IL; Olive Branch (Memphis), MS; Chantilly, VA; Los Angeles, CA; Carson, CA, Miami, FL; Keasby, NJ Integration Facility: Olive Branch, MS Attachment: 2. Exhibit A to the Resolution - Synnex RFP Response and Agreement through NCPA (Phone System Upgrade and Maintenance) Packet Pg. 134 4.7.b Key Contacts: Contract Administration: Ed Somers, eds@synnex.com, 864-349-4374 Pricing/Reporting: Jennifer McEachern, jennifermce@synnex.com, 864-349-4079 Sales: Cory Fortune, coryf@synnex.com, 864-349-4560 Jaime Grimm, jaimeg@synnex.com, 864-349-7589 Business Development: Randy Finley, randyfi@synnex.com, 864-349-4390 E-Rate/Grants: Tim Evatt, time@synnex.com, 864-349-4405 Education Team Leader: Brent Odom, brento@synnex.com, 864-349-4039 Public Safety Team Leader: Mike Gambrel!, mikega@synnex.com, 864-349-4881 Standard Terms of Payment: Net 30 terms are standard. However, we off an entire portfolio of alternative finance options from leasing to escrow. Who is our Competition in the Marketplace? Ingram Micro; Tech Data; Arrow; Avnet What differentiates our Company from Competitors? We empower our resellers with valuable tools and solutions that they can easily integrate into their operations and support them with world -class professionals. We execute our business with speed and efficiency and are willing to invest into infrastructure to best support our manufacturers and reseller partners. Describe How your Company will Market this Contract if Awarded. SYNNEX has a significant amount of experience owning/managing Public Sector contracts. These vehicles do not sell themselves and require a significant amount of investment in sales and demand generation to make them successful. Our plan will include a number of facets addressing both resellers and endusers. Although we don't sell direct to endusers, we do have a team that provides enduser demand generation through call out campaigns; print/mailers; e-mail; website contract landing page and an electronic storefront offering. For our resellers, we will pull our historical procurement data per awarded vendor line to identify the most responsive/responsible resellers selling into State and Local Government, K-12 and higher education nationwide. To date, we have identified 50 resellers and will use this list to identify those resellers we want to authorize on the contract. Likewise we will do this nationwide and include higher education institutions and state/local government sales as well. In this way we can ensure we have the Attachment: 2. Exhibit A to the Resolution - Synnex RFP Response and Agreement through NCPA (Phone System Upgrade and Maintenance) Packet Pg. 135 4.7.b correct "feet on the street" in all areas covered by NCPA. With this select group of resellers, we will implement regular trainings to ensure they understand the NCPA contract and the target audience. Ongoing efforts will be to establish a regular sales meeting cadence in which we review sales efforts, pending opportunities and any issues. Manufacturers and their local sales teams will likewise be engaged to assist in the identification of opportunities and special pricing. We will provide support for table top shows, collateral and web landing pages for our participating resellers. Ultimately, we see our role as an IT distributor to provide all of the tools a reseller will need to increase their sales on this contract and to help develop the partnership with the vendor and their field sales teams. SYNNEX will also make available our extensive technical support team and 24/7 customer service call center to ensure exceptional customer support. Marketing this contract will include a number of simultaneous activities: - Press release - Identifying the resellers we want to authorized to promote this contract - Reseller recruitment and training - Multiple training webinars for both internal sales teams and external customers - Dedicated NCPA web page development - Development of marketing materials - Attending industry events and table, top shows - Ongoing reseller recruitment efforts and internal sales trainings - Enduser demand generation team will drive awareness with endusers on behalf of our resellers Describe How you Intend to Introduce NCPA to your Company Contract Management Summary Award Create T's & Cs's summary; develop pricing calculator Communicate win internally and with each vendor line Determine rules of engagement; assign responsibility roles Recruitment Identify Resellers: Vendor lists; SYNNEX POS; Sales Manager's; OSRs prior to award Training: onsite; online; webinars Establish eligibility requirements Sign participation agreement Contract Management Monthly contract review by SYNNEX contracts team - the good, the bad and the ugly Monthly status calls with each participating reseller Quarterly cadence calls with the contractor community Ongoing calls with participating vendors to update/revise strategy. Initial Kick off phase - Attachment: 2. Exhibit A to the Resolution - Synnex RFP Response and Agreement through NCPA (Phone System Upgrade and Maintenance) Packet Pg. 136 4.7.b Upon award, communicate to vendor and internal vendor PM/BDM teams Put together contract terms and conditions; pricing calculator; price file Review administrative requirements Set e-mail aliases Webpage development -contract details, calculator, location for vendor ads, forum, Q&A Determine vendor's strategy and reseller engagement; special pricing Establish reseller qualifiers, sales minimums, agreement Identify reseller candidates via POS, ISRs, OSRs and vendor input Contact reseller Require business plan/marketing plan Conduct trainings via webinars of resellers, sales reps, BDMs, PMs and vendor Possibly conduct joint road shows to promote/train Press release Marketing materials for resellers Ongoing management- Trainings/webinars - initially and ongoing Product refresh - marketing and communication Business development-slip/gain report for both reseller and vendor Business development -monthly sales report to vendor with email updates QBR for reseller (or as needed) QBR for vendor Vendor seasonal pricing for this community QBR webinar for reseller community Marketing events Updating Reseller database with contact information SYNNEX has identified our training processes in the preceding sections for both inside/outside sales teams; our business development team and authorized resellers and solution providers. Essentially, it will entail training, collateral, PPT presentations and onsite visits to conduct Q&A. Training is an ongoing process that should be scheduled throughout the year on webinars, onsite trainings and industry events. Communicate access to the website; collateral that is available; processes on obtaining quote/orders and contract pricing. All aspects of the contract, from marketing it to the enduser to customer service to tech support, needs to be explained. Describe your Firm's Capabilities and Functionality of Your On -Line Catalog/Ordering Website See attached pdf document Describe your Company's Customer Service Department SYNNEX Customer Service and Return Policy PRODUCT RETURNS Return requests may be submitted through the following channels: CUSTOMER SERVICE Hotline: 800-756-1888 Monday through Friday 8AM-8PM EST EMAIL. CSHELP@SYNNEX.com Attachment: 2. Exhibit A to the Resolution - Synnex RFP Response and Agreement through NCPA (Phone System Upgrade and Maintenance) Packet Pg. 137 I 4.7.b WEBCHAT: http: //app s2.link2 support. com/WEB CHAT%20 SYN NEX/Main.php?do=_WEB CHAT&submit= _Login REQUIRMENTS Defective or damaged Products or those subject to customer remorse may be returned to SYNNEX by adhering to the Requirements below. 1. Reseller must obtain a valid RMA number for all returns. 2. As the distributor of manufacturer branded products, SYNNEX must adhere to the manufacturer's return policies. These policies include adhering to final dates of return or re -stocking fees for returns. At a minimum, SYNNEX agrees to a 30 day return policy for unopened product. 3. Not all product lines are eligible for this return policy. Check with your SYNNEX salesperson to verify specific eligibility. PROCDEURES The procedures provided below for replacement or credits are the exclusive remedies to Reseller for any claim related to any defective or damaged Products or customer remorse. 1. RMAs will be issued for items eligible for return. If any item is ineligible for return, Reseller will be informed and the RMA will be denied. 2. SYNNEX will not be obligated to replace or provide credit for Products returned as defective and damaged from abuse, misuse (including improper storage) or other product warranty exclusion, from attempted repair, or during repossession or shipment to SYNNEX. 3. Ineligible returns and returns not on approved RMAs will be disposed of at SYNNEX's discretion with no credit, and a charge back will be issued for any ineligible deductions taken. 4. RMAs expire within twenty (30) days of issuance. SYNNEX has the right to refuse returns after such date. 5. SYNNEX will respond to RMA requests within forty-eight (48) hours of receiving from the customer. Requests must include the following information: 6. Sales Order Number 7. Description of merchandise 8. Manufacturer part number 9. Quantity 10. Specific reason for return and condition of product: Factory Sealed or Open 11. Serial Number 12. Notification of approved RMA requests will be made via fax or e-mail. Authorized returns must be shipped freight prepaid. 13. Returns must be received at the return location designated by SYNNEX on or before the last date of return to be eligible for credit. Credit for returns will be issued within one (1) week of receipt of merchandise at the Net Reseller Price in effect on the date SYNNEX receives the eligible product 14. All returns must be in the original manufacturer box. A packing slip must be included in each box or pallet identifying the product numbers, quantities, number of boxes. A copy Attachment: 2. Exhibit A to the Resolution - Synnex RFP Response and Agreement through NCPA (Phone System Upgrade and Maintenance) Packet Pg. 138 4.7.b of the RMA must be attached to all boxes for UPS shipments and at least two cartons for common carrier shipments. Boxes should be marked 1 of XX, 2 of XX, etc. Green Initiative Environmental Services Recycle, Disposal, and Asset Buy -Back Overview SERVICESolv specializes in the environmental recycling of retired IT equipment and print consumables. With expertise in risk mitigation, logistics, asset management, re -marketing, recycling, and data destruction, our recycle and disposal services help you responsibly handle your customers' outdated hardware. SERVICESolv has experience processing the obsolete assets of companies in the financial services, healthcare, insurance, and legal industries, as well as for government and education. Our processing plants are equipped with state-of-the-art data -erasure and destruction technology to provide your customers with the peace of mind that all data and drive destruction is performed to the most -stringent international data -security standards. To ensure that hardware is safe for reuse, SERVICESo1v's standard data overwrite process includes a three -pass data wipe compliant with the U.S. Department of Defense 5220.22-M. Additionally, a certification of data erasure and destruction is furnished for each onsite service performed or shipment received. What is the value of the SERVICESolv Recycle, Disposal, and Asset Buy -Back Services for you? Safe and compliant removal of assets and destruction of data Competitive offers for all hardware recycling, often including buy-back estimates Single point of contact for the entire project, from initiation through completion Tailored services to meet each client's individual needs Options for on -site data destruction Get started with recycling IT equipment by downloading and completing the recycling worksheet from http://www.SYNNEX.com/servicesoly/whatis/recycle.html. Once completed, return the recycling worksheet to SERVICESoly@SYNNEX.com. Green Solutions IT equipment can be up to 25% of total enterprise energy use, and datacenter energy use doubles every 5 to 8 years. As energy costs continue to rise, pressure builds on the bottom line. SYNNEX Green Solutions provides a set of tools and services focused on helping you tap into the sales potential and customer value for Green IT, delivering IT solutions that reduce energy and save your customers energy and money. One of our most successful services is the SYNNEX Utility Incentive Program for resellers. This nationwide program is a list of identified electric utilities offering incentives to companies for IT Attachment: 2. Exhibit A to the Resolution - Synnex RFP Response and Agreement through NCPA (Phone System Upgrade and Maintenance) Packet Pg. 139 4.7.b projects that save money. SYNNEX handles the calculations, applications, and other elements for utilities to approve a project for incentives. What is the value of Green IT? Ability to identify IT projects that are eligible for electric utility rebates and to manage the paperwork process seamlessly. Allows you to offer a Green IT solution in your services portfolio, showcasing your business as socially -conscious. Manage customers' EOL assets through our E-waste recovery and recycling service that pays you for supporting a greener planet. What are some of the features of SYNNEX Green solutions? Seamless management of the application process to obtain eligible rebates from participating electronic utilities All products meeting ENERGY STAR or EPEAT ratings are identified in ECExpress and on our specific Green IT linecard PO level and custom energy -saving calculators help you define cost savings to support ROI conversations Development of custom Green IT Roadmap for complex or larger opportunities Repository for third -party research and white papers you can leverage to develop a foundation for customer discussions Attachment: 2. Exhibit A to the Resolution - Synnex RFP Response and Agreement through NCPA (Phone System Upgrade and Maintenance) Packet Pg. 140 eSolutions - Web Commerce, Hosted Storefronts and Electronic Services! Page ] o 4.7.b Csympc Services Center IT Distribution Integration Contract Assembly Financial IT Support esolutiorts Overview Web Services/xML ECExpress 132B/eCommerce Mobile Applications eStorehonrs Customer Services CJ : CO SYNNEX,cam 'Search_ Now Resall a r Rpplic ation 11161111. Home About SYNNEX SYNNEX Gfohal Services Investors Vendor Portal Contact Us A Solution Suite of Web Services, Mobile Application Development, ECExpress, Hosted Storefront, and Electronic Services! Web Services/XML Increase your business capabilities by integrating easily into ours. Gain real-time leverage through the SYNNEX ERP system to grow your business faster and more efficiently, a Personalized Online Storefront We host your specialized store for you. Get simple, seamless eCommerce with SYNNEX, Provide your customer access to all manufacturers and categories available from SYNNEX at a competitive price. Mobile Application Development Acme/Android/Blackberry/Palm Not only has SYNNEX opened ECExpress to multiple mobile platforms, but we can make your applications mobile tool Our low cost, high efficiency modeling provides great quality and Fast turnaround on your mobile applications needs. Grow Your Sales using ECExpress Your one -stop eCommerce site with us. View license and warranty upseli opportunities, set inventory and pricing alerts through XpressTrak, and suhscnbe to customized RDS reports for vendor specific data! a 111 Flectrnnir Services (FDI/FTP) The best pricing, availability, and product specifications. Use 62BfeCommerce (EDI/FTP) ro connect directly to our ERP system. Use our wide array of services to receive the most accurate and up-to-date product information. Make your business leaner and faster Email us at: eSolutions©synnex.com Follow Us* 1102 Legal Inrormation I Privacy Policy I Terms & Conditions I Copyright Policy Copyright 20 LE SYNNEx Corporation. All rights re>erved. SYNNEX, the SYNNEX Logo, COIMPIJTERLAND, COrrCENTRIX, DATAGO. ENEx, FLEXSOUbCE, LICENSE ONLINE, NEW AGE ELECTRONICS, the NEW AGE ELECTRONICS Logo, IACk OF ALL GAMES, the JACK OF ALL GAMES Logo, the NEACE Logo, NE%CONCEPTS, the NEkCONCEPTS Logo, PRINTSOL., SUPPOeTRI%, the TSo Logo, VARNEX and all other SYNNEX company, product and services names and slogans are trademarks Or registered bademark5 of SYNNEX Corporation. SYNNEX. the SYNNEX Logo. COMPUTERLAND, CONCENTRIX, DATAGO, ENE%, LICENSE ONLINE, PRINTSOLV aria VARNEX Reg. U.S Pat. ES Tin, Off. Other names and marks are the property of the respective owners Attachment: 2. Exhibit A to the Resolution - Synnex RFP Response and Agreement through NCPA (Phone System Upgrade and Maintenance) http://www.synnex.comiesolutions/index.html Packet Pg. 141 eStorefront Pagel 1 4.7.b CYNNex 0 Web ff] SYNNEX.com search.. Maw Rai.tter Application Home About SYNNEX SYNNEX Global Services Investors Vendor Portal SYNNEX e5torefrontmall.corn Introduction Introduction Highlights Features Pricing Request More into Now your customers can buy online directly from you. Need a web -based online store to sell products to your Customers? eStorefrontmell.com - developed and hosted by SYNNEX - does just that You don't need to worry about servers, internal bandwidth, or writing lines of code. Thesame produds you buy From SYNNEX are now available to you to offer to your customers You control your product catalog • offer as many products as you wish. What's more. product content is updated daily. Your customers get the most up-to-date informalion Ihal is available Highlights 0 Offer your customers every SYNNEX product, or pick your categories You control what you want to sell. Choose from our manufacturer listing and narrow your product offering by selecting producl categories or even individual skus H you wish. You have access to mere Ihen 100.000 Skus. eStorefrontma}i-com can mirror your brand Now accepting Set pricing for some or all of your customers. You control your own pnnng. Set a certain percentage, or set specific pricing: your choice. Do you want to charge select customers different pricing? eStoretronimdlt corn allows you to do just Ihal- lop Order Management Controls are Built-in Attachment: 2. Exhibit A to the Resolution - Synnex RFP Response and Agreement through NCPA (Phone System Upgrade and Maintenance) http://www.synnex.com/eStorefront/index.htmi Packet Pg. 142 eStorefront Page 2 o You can embed your company logo and set certain colors and Styles to match your own company brand. Show product images. specifications and accessoriesladd-ons All the product information available from SYNNEX's ECExpress online ordering system is available in eStorefrontmall.com 0 Promote products by offering online coupons Your customers can take advantage of sales/promolions you offer by entering product coupons. You can track your coupon codes to see how successful your promotions are. Customers can track their own orders 0,4th our XpressTrak order tracking option (no extra charge). your customers are notified by email when there order ships and is delivered. XpressTrak allow your customers to know where their orders are without having to contact you directly Features Setup and Maintenance Depending on the type you select, you can stop, review, and release orders if you wish- or allow all orders to auto -process. The choice is yours. If customers have a special bid number from a manufacturer, eSlorelrontmall.com can accept that and pncing will be updated. • Real-time pricing and availability SYNNEX's own inventory numbers display Your customers see exactly what Is available We can display the adual inventory number- or show the product as In Stock/Out of Stock Onf, Secure online ordering gives customer peace of mind eSlorefrontmall.com comes with Vension secunty and PCI compliance, so customers don't have to worry about their sensitive information being compromised. Customer can use their credit cards, and we'll reimburse you using our Rewards program. {End - user billed store only) id Business reports give you insight about who's buying what Get a daily summary of who Is buying what. and when. Login to gel your reports, or have them delivered daily via email Attachment: 2. Exhibit A to the Resolution - Synnex RFP Response and Agreement through NCPA (Phone System Upgrade and Maintenance) http://www.synnex.com/eStorefront/index.html Packet Pg. 143 eStorefront Page 3 o 4.7.b item Developed and hosted by SYNNEX ino servers- bandwidth to worry about) Based on SYNNEXs ECExpress online ordenng system. a full -integrated, integrated eCommerce platform that continues to evolve Create your own niche catalog. or offer all SYNNEX skus (approx 1011000) Includes Search and Add to Shopping Cart functionality Secure checkout (Verisign and PCI compliance) Ability to accept coupon codes and special rid numbers Select product assortment based on manufacturer, manufacturer category, product category or individual skus Set your pnang, down to the sku level RICK product information- induding product images, tethnlCal specifications and accessornesladd-onsupdated daily 'Green' product search included Default shipping method and optional shipping methods ias upgrades) Add your company's sales. technical support and customer service contact information Realtime inventory display from all SYNNEX warehouses? Option 10 require customer to login. or leave open to anyone SYNNEX Helpdesk assistance by phone/email Order Processing and Billing Item End user -billed Rescuer -billed version version Order is routed to SYNNEX for processing and shipment Yes Yes Customer enters their Credit Card. Shipping Address etc. Yes Yeswith additional purchase order field Order is routed to reseller for review/approval before rousing to SYNNEX Yes Order ships from SYNNEX warehouse with reseller addressicontact into on pactung TBD TBD listlreceipt Pricing Initial setup fee = $99 Monthly maintenance fee = $199 Here are the benefits you get with eStorefrontmalt-com: 1) A Proven eCommerce Platform eSlorefronlmall.cam is built on top of ECExpress. SYNNEX's mission -critical reseller ecommerce platform. You get reliability and comfort knowing we have integrated our code platform. web server knowledge and ERP processes into eSlorefronlmall.com. 2) security Tor your customers and for you. eStoretronlmall cam offers the following secunty features' • Payment Carl Industry ceLly Security for enhanced payment card data security • VerrSion - Our sites are VenSign secured • Sensitive information is transmitted by Hypertext Transfer Protocol Secure {HTTPS). providing encryption and secure identification 3) Up -to -Date Product information, Technical Specifications. descriptions and Product Images Maintaining a catalog of produd in en online store can be difficult as new products are introduced and older products expire Top 4) Evolving platform When you look al partnerships. you need to feel comfortable knowing your partner grows wile you. Your Storefront is maintained in-house by expenenced SYNNEX staff eStarerrontmall.com evolves based on requests from other customers. You gain the added benefit of better tools and upgrades Wrlti eSlorefrontmall.carn, you don't have to worry about building your own eCommerce store or maintaining complex software The same platform you use to order from SYNNEX is what you can offer your customers You Can concentrate your efforts on giving your customers the attention they need. and they can place orders whenever they want. at any dayRime they want. Attachment: 2. Exhibit A to the Resolution - Synnex RFP Response and Agreement through NCPA (Phone System Upgrade and Maintenance) http://www.synnex.com/eStorefront/index.html Packet Pg. 144 eStorefront Page 4 c 4.7.b ReQuest More Info ► F000w Ui 30 El aa Legal Information I Privacy Posey I Terms & Candtgona I Copynght Pokcy CapyhgnI 2016 SYNNE% Gaporaean All ngnrs eesarvea SYNNEk. Ina SYNNE) Loge COMFUTERLANO CONCENTRIk DATAGO ENEX. FLEk SOURCE LICENSE ONLINE NEW AGE ELECTRONICS. me NEW AGE ELECTRONICS Lugo JACX OF ALL GAMES. Me JACK OF ALL GAMES Lego me NEXCE Logo HEACONCEPTS the NEXCONCEPTS Logo PRINTSOLV SJPPORTRI7(. tiro TSD Lego. VARNEX aea all Other SYNNEk wrneante ['meal and aervrces names aria slogans are Ira dernarks dr registered trademarks Of SVNNEX Cerporettee SVNNEX the SV NNE]{ Logo COMPUTERLAHO CONCENTRI]{ DAT AGO. ENEX LICENSE ONLINE PRINTSOLV and VARNEX Reg U S Pat S Tel Off Otte' and marks ere The proverty or leer re -scree -Mir owners Ton Attachment: 2. Exhibit A to the Resolution - Synnex RFP Response and Agreement through NCPA (Phone System Upgrade and Maintenance) http://www.synnex.corn/eStorefront/index.html Packet Pg. 145 4.7.b TAB 5 - PRODUCTS AND SERVICES SYNNEX is a broad -line computer products distributor with over 1,000 OEMs on our corporate line card. We have 11 distribution centers nationwide with the ability to deliver product within 1-2 days. We also have a full service integration facility located outside of Memphis, TN that can provide a full range of integration services. Our authorized OEM list is attached. Products will include mobility, networking, security, storage, software, IoT and cloud. We are also including our full range of services. We sell to over 25,000 Value -Added Resellers (VARs) and solution providers nationwide with over 7,000 active resellers on a monthly basis in the Public Sector market. We intend to offer an ecosystem of resellers to help support this contract and providing onsite sales and technical support and customer service. We will be able to offer complete coverage nationwide in support of the NCPA contract. Attachment: 2. Exhibit A to the Resolution - Synnex RFP Response and Agreement through NCPA (Phone System Upgrade and Maintenance) Packet Pg. 146 SYNNEX CORPORATE 2019 LINE CARD Corporate Headquarters Fremont, California Sales Headquarters Greenville, South Carolina Warehouse Locations Tracy, California 2 Chantilly, Virginia 3 Romeoville, Illinois 4 Richardson, Texas 5 Monroe, New Jersey 6 Grove City, Ohio 7 Miami, Florida Southaven, Mississippi Chino, California *ISO-9001-2000 Manufacturing Facillities ADVANCING IT INNOVATIONS Map your destination to increased productivity, cost savings and overall business success. Our distribution centers are strategically located across the United States to provide you with product where you need it when you need it. Each of our distribution centers provides our customers with warehouse ratings of nearly 100% in accuracy and PPS (pick, pack and ship) performance. Couple that with unsurpassed service from our infrastructure support, giving you one more reason why you should be doing business with SYNNEX. That's service and infrastructure support you can rely on! SERVICES Sounds simple, but at SYNNEX we understand that true business growth requires access to meaningful, tangible business infrastructure, tools, and resources. That's why over the last year we've invested heavily in providing our partners with high -impact business services, designed from the ground up to provide real value, and delivering on our commitment to provide unprecedented support to our most valuable asset, our partners. • GSA Schedule • ECExpress Online Ordering • Software Licensing • Reseller Marketing Services • Leasing • Integration Services • Trade Up • A Menu of Financial Services • SYNNEX Service Network • ASCii Program • PRINTSoIv INFRASTRUCTURE Components East Leasing 800.444.7279 800.451.5744 Components West POS Solutions 888.756.4888 800.753.6927 Government Sales Customer Service 800.456.4822 Ex. 4007 800.756.1888 Security Sales 800.444.7389 OEM West 800.756.7888 CTI Products (Sales) 800.444.7359 Regional Office 800.756.5974 SMB Sales Group 855.899.0050 Supplies & Accessories 888.223.1164 Software 866.226.7532 License Online West 800.414.6596 License Online Central/ East 800.432.6980 Auto ID / POS Sales 800.950.5974 ICG Security & Wireless LAN 800.688.0751 Contact Us: 1.800.456.4822 www.synnex.com 279520-19 1032719 Packet Pg. 147 SYNNEX CORPORATION 2019 LINE CARD 1OZiG Anacom Medtek Bedwell Technologies CIG 2FA Anchor PD Belkin Cilutions 3D Classroom ANGORA Bematech Cinemassive 3D Systems Anthro Corporation BenQ Cisco 3M Touch Antop Antennas Best Minds Clearcenter 3M Mobile Interactive Solutions Anuta Best Mounting/AFC ClearColor Ink 3S Vision Aomata Better Energy Systems Clearone 3VR Aopen Beyond Trust CIub3D 4D Global AppAssure Bidwell Technologies CME 4Sight Appspace Big Switch CobWebs 6fusion APC BioTeam Coby 65bit Software API Bifflow CognitiveTPG 911 Enable Aporeto BITS Ltd. Cognito AppCom Solutions BitTitan Comcast Business A Deeper View Appistry Bixolon Commvault AAEON Electronics an ASUS Company Apstra Black Box Component One ABBYY Software ESD Aquarius Black Box Retail Services Compu-Lock Absolute Software Arbor Networks Blocksi Compulocks Brands ABVI Architext Blue Ant Wireless* Compunetix Access Data Arclyte Blue Coat Computer Instruments Accessory Power Arctic Cooling Bluebeam Computer Security Accortec Areca BlueData Computer Warranty Services Accu-Tech Aristo Flatbed Cutters Blueforce Comsquared Systems Accuview Armoractive Boardshare Conarrative Acer Armored Shield Body Solid Connection-ElTrifusion Act-0n Array Networks Booz Allen Hamilton Contex Americas Actian Artisan BorderWare Convertertechnology Actifio Artisan Infrastructure Bosch Comm Conveyant Systems Actineon Aruba Networks Bouncepad Coolmax Actiontec Arxscan BoxIT Copernicus Activldentity Envoy Asante Networks Brady People ID Core Security Actsoft ASG Braggables/MJ Mitchell Consulting Core! Acuo Technology Aspect Software Brainboxes, Ltd Corente Adaptec Aspire/Standzout Braven Corlogix Adaptiva Assist Education Brenthaven Corologix Adata Astro Gaming Bretford Corsair Micro Add -On Computer Peripherals, LLC ASUS Brefford Manufacturing Cortado/Thinprint Addlogix Asus CE Bridge Communication Cplane Addmaster Asus Notebook Brocade CPR Tools ADESSO AT&T Brother CradlePoint Adlink Atdec Brother Mobile Solutions CraftUnique Adobe Aten Technology BTH2 Creative Labs Adrem Software ATI Graphics Cards Buffalo Technology Crestron ADS Technologies Atlantis Computing Bump Armor Crimson AV Advanced lnput-Esterline Atrack Buncee Crimson Technologies Advantech ATX Bush lndustries Crosstec Aegis Micro/Formosa— USA Audio Fetch Business Logic CRU-Dataport Aerohive Audio Messaging Solutions (AMS) Buslink/Global Silicon Crucial Technology Aetherstore Augmentix BYTECC CruDataport Afco Systems Aurora Multimedia CSDC After Mouse Auslogics C2G CTA Digital AG Antenna Authen2cate Cable Manufacturing Ctera Agema Authlogics Cables Unlimited Cumulus Networks Agosto Autotask Cachengo Curriculum Loft Airclass Avanquest CalAmp CXTEC Akitio Avaya Cambre Products Cy-Fi Algo Communications Avenues Canon Cyberlink.com Alibaba Cloud Avermedia CAPSA Healthcare Cybernet Manufacturing AlienVault Aviva Solutions Carbonite CyberPower Alive Studios Axiom Card Scanning Solutions CYBERPOWERPC Allen Systems Group Azend Corporation Case Power Cybertron PC Allied Telesis Azpen Casio Projectors Cybric Allocacoc CBM Metal Cycle Computing Alloy +B Smartworx Celestix CYCLONE Allround Automation AE Systems Cenomax Cylance ALLSOP AK USA CENTON CYREN Altair Engineering amboo Solutions Centrify Altaro andura Systems Century Software D-Link Althon Micro andwidth Certes Networks Da-Lite Screens Altia Systems aracoda/Ingenico Champion Solutions Dahle AltiGen arco Medical Champion Systems Daktech Aluratek arcoview Channel Vision (Custom Installation) Ambir Technology arnes & Noble Chargtech AMD/ATI Fire arracuda Networks Chassis Plans Amer Networks (formerly Freedom 9) asler Check Point Software Amico Accessories attery Technology Checkpoint Security Systems AML ay Dynamics Chef Software Amped Wireless ay Technical Associates Chelsio Amphenol CDvideo Chenbro AMX ecrpyt Chief Manufacturing Amzer edPhones Ciena © 2019 SYNNEX Corporation. All rights reserved. SYN EX, the SYNNEX Logo, and all other SYNNEX company, product and services names and slogans are trademarks or registered trademarks of SYNNEX Corporation. SYNNEX, and the SYNNEX Logo Reg. U.S. Pat. & Tm. Off. Westcon, Comstor and GoldSeal are registered trademarks of WG Service Inc., used under license. Other names and marks are the property of their respective owners. Contact Us: 1.800.456.4822 www.synnex.com Attachment: 2. Exhibit A to the Resolution - Synnex RFP Response and Agreement through NCPA (Phone System Upgrade and Maintenance) 279520-19 1032719 Packet Pg. 148 SYNNEX CORPORATION 2019 LINE CARD (coNT.) Damac Elite Screens Fujitsu America, Inc. Dane Elec Corp Elliptical Mobile Full Armor DAQRI Elmo USA Full Spectrum Laser I-Blason Data Drive Thru Elsa Group Furman I'm SPA/I'm Watch Data Motion Emathsmasters Fusion-io I/O Magic Datacore Emerge Futura Retail Solutions i3 International Datago Encore Networks Future Business i3 Technologies DataLocker Inc Encore Software ESD COP Digital Datalogic Encounter Pointe Gamber Johnson DAPT Datamax Media Endor AG / Fanatek Gammatech dera Datamax Software Group ENET Garland GEL Dataram EnGenius Garmin GI Dataxoom Engineered Network Services Gateprotect KAN Corp Datel Enlight GBC (a division of ACCO Brands) iKEY Datera EnMotus Gefen mageware Daymen Inc. EnovatelT Geist Manufacturing magine Technologies Decoded Bags EnterpriseDB Gemalto Envoy magistics Definitive Technology ENTRUST General Imaging mation Deja vu Security Envoy Data Corporation Genesis One MC Networks Delphi Display Systems Epson GeorgeJon mperva DENAQ, Inc Equus/Mirus lnnovations GETAC nBoxer Deployable Systems/Hardigg eReplacements GFI ncase DestructData Ergotech Gigabyte ncipio Devolutions Ergotron GiiNii ncisive Software DH2i Ericom Glacier Computer ndependence IT Diablotek Erwin Global Environ. Svcs ndependence IT Dialogic Esker Global Knowledge ndigo Diamond eSpark Global Marketing Partners ndustry Weapon Diamondback Fitness ESTERLINE Global Silicon Electronics nfinidat Dicota EVault Gluster nfoblox Digedu Event Builder GoGuardian nfocase Digi International Everfocus GoldTech nFocus Digistor Everki Goldtouch nfoPrint Digital Guardian EVGA Good Technology nforma Software Digital Highway Evolis Google nfosoft-Fusion Charts Digital Peripheral Solutions dba Q-See Evoluent Graphus nfrascale Digital Storm Evolve III Gridless Power ngres DigitalPersona Ex Point Griffin nkjetwarehouse Digium Exablaze GRS Weigh nland Products Direct Dimensions Exablox Gryphon nnergie Distinow Exabyte Guardian Edge nnovative Card Scanning Distrix Excelero Guidance Software nnovative Office Docker Exorvision Gumdrop nseego Doculex Explain Everything Gvision nsperity DOD Tech Extensis nstant Technologies Dot Hill (eNex Systems) Extenua H&R Block ESD nsulfab DP Solutions Hannspree ntegra Networks Draper F5 Networks Hapara ntegral Drawp Fabcon Hayes Software ntel Drobo Faction Havis ntelligent Computer Solutions Dropbox Enterprise Fargo Electronics Headplay ntelligent ID DS3 Faxback Healthcare Information (HCI) ntellinet DT Research Fellowes Healthpostures ntuit ESD Dyconn FiatLux Hedvig ntuition DYMO Fidelis Cybersecurity Hercules/Thrustmaster NUVIO Dynamic Systems Filewave Heritage Travelware nwin Finisar Heritage Travelware - Kenneth Cole ioFabric E-Sponder FireEye Hewlett Packard Enterprise ogear Earthwalk Firemon Hi-Fi Works OLO ESD Eastman Kodak Firich/FEC Hi -Value Toners omega Easy Tempo First Data HID Identity/Synercard osafe Eaton Corporation First Mobile Technologies High Wire P Home Products ECO STYLE Fishtree Higher Ground/HGGEAR !Pearl ECO TREND Cases, LLC. FivePoint HIKVision IRSA Video Ecosol Solar Technologies Fixmestick Hitachi Global Storage ISI ECS Composites Flexa Cutters Hitachi Hard Drive iStabilizer Edge -core Networks Flexa Dye Sublimation HL Corporation/Flicker iStarUSA EDGE Memory Flexera Software HNC Virtual iStorage Edgeline Technologies ForenslT Howard Medical IT In Motion Edgewater Networks ForeScout HP Inc ITWorx Edgewave Foreseeson HQ Cam Ixia Edigin Formax HSM of America Education Collaborators Fortinet HTM-Vertagear Educational Collaborators Foscam Digital Huawei EJ Technologies Foxlt Huawei Device USA Ekahau Freedom9 Huddly Electroboard Frontrow/Phonic Ear Humanetics Electrorack Fuji Film HumanScale Elegant Packaging Fuji Film Recording Media Hypersign © 2019 SYNNEX Corporation. All rights reserved. SYNNEX, the SYNNEX Logo, and all other SYNNEX company, product and services names and slogans are trademarks or registered trademarks of SYNNEX Corporation. SYNNEX, and the SYNNEX Logo Reg. U.S. Pat. & Tm. Off. Westcon, Comstor and GoldSeal are registered trademarks of WG Service Inc., used under license. Other names and marks are the property of their respective owners. Hyundai Contact Us: 1.800.456.4822 www.synnex.com Attachment: 2. Exhibit A to the Resolution - Synnex RFP Response and Agreement through NCPA (Phone System Upgrade and Maintenance) 279520-19 1032719 Packet Pg. 149 SYNNEX CORPORATION 2019 LINE CARD (coNT.) IXsystems Lilee Minicom Norcent iYogi USA Lind Electronics Minuteman Power Technologies Notable Solutions, Inc. Link Depot MIO Technologies Novastor Jaco Linksys Mirantis Novuscell Batteries JAR Systems LinkSystems Mita Now Micro Jaspersoft Linoma Mitsubishi Nuage Jatheon Technologies Inc. Listenwise Mitsubishi Digital Electric America Nuance Communications Jaton Lite-On Mizco Nuance Dragon Medical JefaTech Litronics Envoy MJ Mitchell Consulting/Braggables Numonix JetBrains LittleBits Mobelisk Nvidia JMR Electronics LiveTiles Mobile Action Technology, Inc. Joro LMI Solutions Mobile Demand O'Neil Printers JPL Location Based Technologies Mobile Edge 02 Security Juicepresso Lockdown Tech MobileMark Objectworld JungleDisk Lockncharge Mobiltrackr Observint Juniper Networks Loctek Mobisystems Obsidian Just Systems Canada Logbar Mohawk USA OCN Labs JVC Logicube Mojo Networks OCSystems Logitech Monitors In Motion Octa Kaminario Longse Monnit OCZ Technology Kanex Lowry Software Monoprice ODIN Technologies Kanguru Lsquared Moonwalk Ohbot Kantek Lumisource MooreCo, Inc Okidata Kary Flatbed Cutters Mota Olea Kaser Corporation M360 Motion Computing OLIXIR Envoy Ken -a -vision M&ATechnology Motorola Phones OminScan 2 Kensington Maclocks Motorola Solutions OnCue Kerio Macro Image Technology Movavi Software ESD OneWorldTouch Keyovation Magellan Movea OnSSI Keyscan Magix Software MPak Onyx Graphics Inc KeySource International Magma MS - Cash Drawer 0omi Keytronic Magnetic 3D MSE Open-E Kinesis Magtek MSI Gaming Laptops Open-Xchange Kingston Mainpine, Inc MSS Software Opengear Kingston Digital Inc MakeSense Multi -link OPS Solutions Kingston Distribution Makitso Displays Muratec Optimum Kinyo MMF POS Mutare Optoma Kitenga Man and Machines MyCDesk (Elyone) Oracle Klas Telecom Managed Objects MyStemKits Original Power Kleen Concepts Manhattan OrionVM Knowledge Management Association Mariner Software ESD N1 Critical Ortronics Koamtac Markzware N-Able OSNEXUS Kobian Materialise Nanonation Otter Products Kobian Matrox Ncipher Envoy Otto KODAK Maxell NCP Engineering OutSystems KOM Networks Maxta NDS Surgical Imaging Overland Storage Komprise Maxtor Nearpod Oxcyon Konftel Maxtrak NEC Konica Minolta MaxxFi NEC Corporation of America Packaging Strategies Kramer McAfee NEC Display Solutions Packet 8 KSI Data Sciences Mediatech NEC Servers Packetviper KSI Envoy medM NEC Software Paessler Kwikset Mellanox NEC Storage Palo Alto Networks Kyocera Memorex Nervepoint Panasonic Memorex Electronics Neschen Americas Panasonic Communications LaCie Memory Experts NetAccess Panasonic Consumer - Security LandAirSea Meridiun Netcomm Panasonic POS Lanier Merkury Netgear Panasonic Pro Video LapCabby Message Labs Netis Systems Panasonic Projectors Laplink Software Message Logic Netlib Panasonic Toughbooks Lasershield Meta Company Netmotion Panda Security Launchpad Metadot Corp Netop Pannin Lawson Screen Metafuse dba Project Insight Netsparker Panorama Antenna LD Smart Metrologic Netsurion — Eventtracker Pantone Solutions Learn21 Metropolis Network Equipment Technologies Papago Legrande Metrovac Netwrix Para Sys. Inc. Leica Geosystems Mettler Toledo Neverware Paragon Furniture Lenovo MicroMicr Newell Co -Sanford Paragon Software Lepide Micron Newline Parallels Let's Gel MicroPac Technologies Nexenta Partner Tech Level Platforms Microsoft NexGen Patriot Memory LexisNexis Microsoft ESD Nicware/Niclabel Lexmark Microsoft Hosted Exchange Niko Electionics LG Electronics Microsoft OEM Nimbus Data Systems Liaison Microsoft Retail Nitro PDF LifeSize Microsoft Surface Noble Locks Lightspeed Systems Microsoft Surface Hub Nodeprime LigoWave Milestone Systems Nokia Likewise Mimo Monitors Nor -Tech © 2019 SYNNEX Corporation. All rights reserved. SYNNEX, the SYNNEX Logo, and all other SYNNEX company, product and services names and slogans are trademarks or registered trademarks of SYNNEX Corporation. SYNNEX, and the SYNNEX Logo Reg. U.S. Pat. & Tm. Off. Westcon, Comstor and GoldSeal are registered trademarks of WG Service Inc., used under license. Other names and marks are the property of their respective owners. Contact Us: 1.800.456.4822 www.synnex.com Attachment: 2. Exhibit A to the Resolution - Synnex RFP Response and Agreement through NCPA (Phone System Upgrade and Maintenance) 279520-19 1032719 Packet Pg. 150 SYNNEX CORPORATION 2019 LINE CARD (coNT.) Patrol PC Quanta School Messenger Paxton Access Quantum Science Logic Payoda Quark SCM Microsystems Envoy PC Gearhead Quartet SCO Group PC Matic Quatech ScopeStack PC Pit Stop Quatrro Scosche PDUs Direct Quest International Scott Clark Medical Peerless Industries Quest/Totoku SCP Pelican Quick Quality Cabinets Screenrag PenPal Schools Quicken ESD Screenscape Pentaho Qumu Scrible Perfect Fit Seagate PeripheralLogix Rackmount.IT SealShield PEXAGON Rack Solutions Seavus Pexagon Tech Radaptive SecPod PGI Radiant Logic Security First Phantom Glass Radware Securly Pharos Science and Application Rain Design SEH Technologies Philips RAM Mounts Seiko Instruments PhishMe Rapid7 Seiko Instruments USA Phonic Ear Rapid Deploy Sen.se Photo Shelter Raptor Blasting Systems Sena Cases Pi -Top Raritan Sencore Inc. Pica8 RCR International Sengled Ping HD RDK Products Sennheiser Pivot3 Ready Dock Sentinel Planar ReCast Sentry360 Plantronics Recordex ServerTech Plasmon Optical Media Red Hat ServicePoint365 PLE SOFTWARE GROUP Red Lion Services Plextor RedGate Software Sharegate Plug -In Storage RedXDefense Sharp Plum Laboratories RedyRef Shaun Jackson Design Plumgrid Reed Elsevier Inc. Shivnet Plus Technologies Reflexion Shuttle Computer PNY ReLaunch Aggregator Shuttle Security Point A Technologies ReplayXD SI Screens (Screen Innovations) Policy Medical Retrospect Sierra Wireless Polycom Revolabs Sigma Photo Polyvision/Steelcase Revolution Acoustics Signagelive POSBank USA Rhino Technology Group Signix POSH Manufacturing Ricoh SIIG Positron Ridgeline Technology Silex Posturite RidgeLogic SiliconDust Powercart RIF6 Silver Peak Powervar Rise Vision Digital Signage Simple8 Precise Biometrics Envoy RISO Simplifi Precision Dynamics Corp Riverside Technologies Simply NUC Precision Mounts RJS Software SIOS Technology, Inc PrehKeyTec RLE Sitch Al Premier Mounts Robinson Win Word SKB Cases Premium Compatibles Robo3D Skin -It Prestige International Roccat Skull Candy Preton Rock Hill Distribution Skykick Prevalent Rocky Mountain Ram Skykit Prime View Rocstor Smart AVI Printek Rootsecure Smart Modular Printer -Logic Rose Electronics SmartPower Systems PrintronixAutolD Royal Consumer Products Smith Enterprises Printronix LLC RSPA (Sungale) SMK-Link Private Label Media RSPA, Inc Snoopwall T-Mobile Proline RT Sales Socket Mobile TAA Products Prologic Ruckus Wireless SOFTEX TabletExpress Promethean SoftLayer TabletKiosk Promise SA International Software & Peripherals TABLETMedia Promisec Safe-T Software Shelf TAG / Technology Advancement Group Protect Computer Products Safety Vision Solar Rig TAG Global Systems Protect Covers Sagemcom Solarflare Take Charger Proxima RF Sakar-Altec Lansing Sole Source Technology Talis Data Systems Proximity Systems Salamander Solid Line Products Talkaphone PSC Samsung Solidfire Tandberg Psion Sandisk SOLO Pulse Secure Sans Digital Sonic Foundry Puppet Labs Sanyo Sonitronix Pure Orange Sanyo Denki Sony Purple SAP Sony Chemicals Sapien Technologies Sony Content Capture Solutions Qlogic SATO Sony Professional Monitors Contact Us: QNAP Savin Sony Projectors Qualtrax Scala Sony ProSumer Displays Quanmax Scale Computing Sotel © 2019 SYNNEX Corporation. All rights reserved. SYNNEX, the SYNNEX Logo, and all other SYNNEX company, product and services names and slogans are trademarks or registered trademarks of SYNNEX Corporation. SYNNEX, and the SYNNEX Logo Reg. U.S. Pat. & Tm. Off. Westcon, Comstor and GoldSeal are registered trademarks of WG Service Inc., used under license. Other names and marks are the property of their respective owners. SoundTrap SP Controls Space Saving Solutions Spark Integration Spectrum Business Spectrum Corporation Speechswitch SpeedLink Sphere3D SPIKES Spracht SPRACHT Sprinxle SSE Technologies SSG Consulting SSH Stadia Media Staedtler Noris Star Micronics Startech Startech.com STEC Steganos Stelle StemFuse Stephen Gould Corp. Still Secure Stirling Communications STM Brands StorageCraft StorageTek StorMagic Stormboard Stratus Stulz Air SugarCRM Suitable SUMMA America SunBrite TV Supercom Supermicro Surecall Swiftpage Swingline Swyx Syam Syba Multimedia Sychron Sychron Symantec Symantec Hosted Services Symbee SyncroSoft Synel Industries Synology Syntax-Brillian Syntela System Design Advantage Systran 1.800.456.4822 www.synnex.com Attachment: 2. Exhibit A to the Resolution - Synnex RFP Response and Agreement through NCPA (Phone System Upgrade and Maintenance) 279520-19 1032719 Packet Pg. 151 SYNNEX CORPORATION 2019 LINE CARD (coNT.) Tandesa Unify Tangent Computers Unirise Tannoy Unitech America Targus Universal Devices TCP Wave Uniwide TDK UNXIS (SCO) TEAC Unytouch Manufacturing/Firebox TeamOne Networking Upcycle Goods Team Viewer UPEK Teamboard Uptime Devices TEC Lighting, INC Urban Armor Gear X-Rite Pantone Tech Global US Robotics X-10 Tech Products 360 USSI Xerox Techguard Security Utility Associates Xerox Scanner Technologies LTD. Utimaco XFX Tegile Xi3 TEKLYNX International V5 XPand Cinema Teleepoch Valcom Xplore Technologies Telephonetics VanDyke Software Xsigo Teles Vantage Point Xtreme Cables Telit Vantec XtremeMac TelWorx VARCommerce XYZ Printing Tely Labs Varonis Tempest Lighting Vation Ventures Yamaha Tempusnova Vault YouSendlt Tenergy VCOM - Hamilton Buhl Yuneec Teradici VD0360 TeraMedica Veilux Zend Technologies Teras Velocilinx Zettaset Texthelp VeloCloud Ziften Technologies The Joy Factory Veracity Zimbra Thecus Verbatim Zinstall Thermal Take Verizon Enterprise ZLINE ThingLogix Vertiv Zoom Video ThreatTrack Viavi Zotac Tidebreak Victorinox ZTE Tiger -Vac Victory Multimedia ZyXel Titan Radio Videobank Digital Tommo Videxio Toolfarm Viewer Central Toopher ViewSonic Top Patch VIO Toshiba Vipre Toshiba Security Vircom Toshiba-Tec Virsto Total Computing Solutions Virtuu Total Micro Visage Mobile Totoku Motor Vision Wireless Touch Systems Visioneer TP Link VisionMAX TPcast Visix TPG Vistaquest TPK VD Vivid Laminators Tracewell Systems VM Electronics Track Scan Vorp Energy Transcend Information Votiro Tranxition VSS Monitoring Tremolo Security Vtech TRENDnet VuPoint Trenton Systems VuRyte TRG Group (Wenger/SwissGear) VWR/Triumph Boards Triad Floors VXL Instruments Tri-Color Trident Systems Warp Mechanics Tripp Lite Wasp Bar Code Tripwire Watchguard Trisys WD, a Western Digital Company Troy MICR Webroot TSC Wellbeats TSI Touch Weltron Ttuff Technologies WePresent Turtle by Perm -A -Store West Penn Wire TVS (Eversun—Technologies) Westinghouse Twinhead WeVideo Twistlock White Label Document Services Tyan WhyGosh Tycon Power Williams Software Group WinMagic UMANGO Winston International Uniform Industrial Corp Wiresoft Wirexpress Wizard Wall Wolters Kluwer Health Women In Bags / Fabrique Wondersign Woodware Furniture Worthington Distribution Woven Systems Wyse © 2019 SYNNEX Corporation. All rights reserved. SYNNEX, the SYNNEX Logo, and all other SYNNEX company, product and services names and slogans are trademarks or registered trademarks of SYNNEX Corporation. SYNNEX, and the SYNNEX Logo Reg. U.S. Pat. & Tm. Off. Westcon, Comstor and GoldSeal are registered trademarks of WG Service Inc., used under license. Other names and marks are the property of their respective owners. Contact Us: 1.800.456.4822 www.synnex.com Attachment: 2. Exhibit A to the Resolution - Synnex RFP Response and Agreement through NCPA (Phone System Upgrade and Maintenance) 279520-19 1032719 Packet Pg. 152 SYNNEX Strategic Procurement The Strategic Procurement division helps new vendors enter distribution by identifying, developing, and managing the vendors needed to complete our customers' solutions. These vendors represent many different verticals and business models and help us drive incremental value for our partners. 4.7.b Why Choose SYNNE as Your Distribution Partner? Suppliers More than 500 incremental vendors Product Categories • Commercial • Professional AV • Networking • Manufacturing/industrial • Consumer electronics • Public Sector • Government • Education • Regulated Industries • Healthcare Full Distribution Services • Logistics Management • Product Fulfillment • 24x7 Order Processing and Billing • Technical and Sales Suppor • Dedicated PM Team • Virtual Inventory/EDI CONTACT Strategic Procurement Email us directly at: strategicprocurement@synnex.com Call your SYNNEX Rep: 864-349-4117 NEW ,ES_ ELEGTROMJCS l0I1,1$I01 CIF $YNNf% all4PCiRATION o the Resolution - Synnex RFP Response and Agreement through NCPA (Phone System Upgrade and Maintenance) Attachmen Packet Pg. 153 4.7.b SYNNEX Strategic Procurement 2019 LINE CARD Software: Logicube Lowry Software* 2FA Lsqquared Assist Education M360 3D Classroom Magellan' 4D Global Magix Software 6Fusion Make Sense 65bit Software* Markzware 911 Enable* Materialise A Deeper View Maxtrak AbbW USA medM Absolute Software Meridiun Access Data" Meta Company Activldentity Envoy Metafuse dba Project Insight Act -On Mobiltrackr Actsoft Mobisystems Acuo Technology* MSSSS Software Adaptive MyCDesk (Elyone) Adrem Software MyStemKiiis Alive Studios* Ncipher Envoy Allen Systems Group NCP Engineering Allround Automation Nearpod Altaro Nervepoint Aomata Netlib API* Netmotion* Aporeto Netsparker Appistry Netsurion - Eventtracker Apstra Neverware' Architext" Nicware/Niclabel Arxscan Nitro PDF Aspect Software Nodeprime Assist Education Novastor Aurora Multimedia Now Micro Auslogics Nuance Communications Authen2cate* Nuance Dragon Medical Authlogics Numonix Avt OminScan 2 Aviva iva Solutions" Open-E Bamboo Solutions* Optimum Best Minds OrionVM* Blueforce Oxcyon* Paragon Allen Hamilton Software Bridge Communication Parallels Business Logic Payoda* Celestix' PC Pit Stop Centrify PenPal Schools t Chem pion Solutions PPeGrpetuum Clearcenter PhishMe CobWebs Photo Shelter Computer Instruments Plumgqrid Conarative Plus Technologies Convertertechnology* Policy Medical' Conveyant Systems Pradeo Core! Preton Corente Prevalent Core Security' Printer -Logic Cortado/Thinprint Privatizeme CPR Tools Promisee Crimson Technologies Puppet Labs Crosstec* Qualtrax Cale QurkSDC a Curriculum Loft Qumu* Cyberlink.com Radaptive* Cyberloq Radiant Logic* Cybric Rapid Deploy Cyren Recast Data Motion RedGate Software* Date! Retrospect* Deja vu Security RJS Software Devolutions Rootsecure DH2i SA International Digital Guardian Safe-T DigitalPersona Sapien Technologies Digi-Cert Science Logic* DP Solutions ScopeStack Drawp Seavus Dynamic Systems SecPod Easy Tempo Security First Edgewave Sentinel Edigm Sharegate Ekahau Signagelive Emathsmasters Signix Encounter Pointe Software Simple8* Engineered Network Services Specific Enfmst* Spectrum Corporation* Esker Spikes Event Builder* SPRACHT Excelero Sprinxle* Extensis* SSG Consulting Faxback SSH* Fishtree* StemFuse Flexera Software Stratus* ForenslT Supercom Foxlt Swiftpage Frontrange Software* Swyx Gemalto Envoy SyncroSoft* Genesis One* Syntela* Global Environ. Svcs* Systran GoGuardian TABLETMedia Graphus Tandesa* Hayes Software TechTerra dera TeraMedica GI ThingLogix mageware ThinkParq ncislve Software Tidebreak ndigo Toolfarm nfosoft-Fusion Charts Toopher nsperity Total Computing Solutions nstant Technologies Tranxition ntelligent ID Tremolo Security' TWorx Utimaco SI VanDyke Software* JetBrains* Varonis* Just Systems Canada' Videobank Digital Laplink Software* Vircom* Launchpad Votiro Learn21 Waterdog Lepide Wellbeats Liaison* Williams Software Group LinkSystems WinMagic" Linoma Wolters Kluwer Health Liquid Xmedius Litronics Envoy Ziften Technologies* Zimbra* Zinstall Hardware. 3S Vision* 7Siggnal ABVI t Accessory Power* Accortec Accu-Tech Accuview Actifio Actineon* Actiontec" Acuant Addlogix Addmaster ADESSO Adlink Advanced Input-Esterline Afco Systems* After Mouse" AG Antenna Algo Communications Allied Telesis Allocacoc ALLSOP Altair Engineering Ambit Technology Amer Networks Amico Accessories" Amped Wireless Amphenol Amplivox Amzer Anacom Medtek Anthro Antop Antennas Aquantia Arclyte Arctic Cooling Armoractive Armored Shield Array Networks Asante Aspire/Standzout Astro Gaming* Atdec ATXck Audio Fetch Avermedia* Axiom Azend* Azpen* BAK USA Banco Medical* Battery Technology Bay Technical BCDvideo Belkin Best Mounting/AFC Better Energy Systems* BioTeam* BITS Ltd Black Box" Black Box Retail Services* Boardshare Bouncepad BoxIT Braggpubles/MJ Mitchell Consulting" Brainboxes, Ltd Brenthaven Bretford Brother Mobile Solutions' Bump Armor Bush Industries Business Machine Security Buslink/Global Silicon C2G Cambre Products Cellphone-Mate CENTON Certes Networks Chargtech Chassis Plans Cilutions Cinemassive CME3D Compunetix Computer Security Connection-E/Trifusion* Coolmax Copernicus* Corlogix CraftUnique CRU Dataport CXTEC Cybernet Manufacturing CyberPower PC Cybertron PC Cycle Computing" CYCLONE Damao* D-Link Dahle Daktech Dane Electric DAORI Datalo9ic Datera Daymen Inc." Decoded Bags Definitive Technology Delphi Display Systems DENAQ, Inc Deployable Systems/Hardigg DestructData Dialogic' Dicota Digistor* Digital Highway Digital Storm Distinow DOD Tech' Draper, INC DTTResearch DYDMOn * Earthwalk ECO STYLE ECS Composites Edgpeline Technologies* EJ Technologies Electroboard* Electrorack Elegant Packaging Elite Screens Elliptical Mobile ELM Fieldsight LLC Elmo USA* Elsa Group Ewe Technologies Engenius EnovatelT* Envoy Data Equus/Mirus Innovations Ergotech Everfocus Everki Evolis Evolve III Exorvision Ex Point Fellowes F rst Data* First Mobile Technologies FivePoint Fxmestick* Foreseeson Formax Foscam Digital Frontrow/Phonic Ear Furman Gamber Johnson" Gammatech Garland* Gateprotect Geist Manufacturing agoTEJon Glacier Computer GiiNii* Global Marketing Partners Goldtouch Google Gryphon Gumdrop* Gvision Hannspree Havis* Headplay Healthcare Information Healthpostures Hercules/Thrustmaster Heritage Travelware HNC Virtual* Howard Medical HQ Cam* HSM of America HTM-Vertagear Huawei* Huddly Humanetics* HumanScale i3 Technologies -Blason* /0 Magic DAPT deum GEL* KEY* ncipio* nfocase nfrascale nkjetwarehouse* Products nland Pducts nnovative Card Scanning nnovative Office nsulfab* ntelligent Computer Solutions ntellinet gra osa1e Networks osa e Lon9se Manhattan/Intellinet Real* IRSA Video St USA In Motion ITc Aso' AR Systems' athe on a Tech MR Electronics MR PL uicepresso* Kanex Kanguru Kanfek Kaser Corporation Keezel Ken -a -vision Kensington Keyscan Keytronic Kinesis* Kingston Distribution Klas Telecom* Knowledge Management Association Koamtac KOM Networks KSI Envoy Leica Geosystems LandAirSea LD Smart Let's Gel Lexis Nexis Lilee Lind Electronics Linksys Location Based Technologies Lockdown Tech* Lockncharge* Loctek Logbar* Lumisource M&A Technology Maclocks/Compulocks Magma Mainpine* Makitso Displays Man and Machines Manhattan Marshall Electronics MaxxFi MediaTech Merkury Message Logic Metadot Corp. Metropolis Metrovac Mettler Toledo Micropac Mimo Monitors Minuteman UPS Mizco Mobelisk Mobile Demand * MobileEdge Monitors [n Motion Monnit Monoprice Moonwalk' MooreCo, Inc MPak* MultiLink N1 Critical Nanonation NEC POS Netis Systems Netopp Newfne* Noble Locks Nor -Tech Novuscell Batteries Observint Obsidian Octa" ODIN Technologies Ohbat Oleo OLIXIR Envoy* OneWorldTouch Oomi* OPS Solutions Packaging Strategies* Packetviper Pannin Panorama Antenna Paragon Furniture Patrol PC Paxton PC Gearhead PDUs Direct Pelican Perfect Fit PeripheralLogix PEXAGON Phantom Glass* Pi -Top Plug -In Storage* Polyvision/Steelcase* Positron Posturite Powercart Precise * Precise nBiometricsynamCorp Precision Dynamics Corp Precision Mounts Prestige International PrimeView Proline Prologic Protect Covers Proxima RF Proximity Systems Pure Orange Raik ount.tIv Cabinets Rackmount.IT Rack Solutions Rain Design RAM Mounts Raritan RCR uctional RDKeyProducts Ready Dock" Reex Redefense RedyReft XD RelLauncuunc h Aggregator ReplayXD Revolution Acoustics RRobinson Windword, Inc* Roccat Rocstor Rose Electronics RSPA, Inc RT Sales Rubbermaid Medical' Sakar-Altec Lansing* Safety Vision* Salamander Samsonite Scott Clark Medical' SCM Microsystems Envoy Screenscape' SealShield Seamark SEH Technologies Seiko Instruments USA Sengled* ServerTech Shaun Jackson Design Shivnet SI Screens Silicon Power Simply NUC Sitch Al SKB Cases Skin -It Skull Candy Smart AVI Smith Enterprises Smith Micro SMK-Link Snoopwall* Socket Mobile, INC Software & Peripherals* Software Shelf Solar Rig SoleSource Technology Solid Line Products SOLO' SonicFoundry* Sonitronix SP Controls' Space Saving Solutions Spark Integration Speedlink SSE Technologies Startech.com Staedtler Noris Stelle Still Secure Stirling Communications STM Brands Stulz Air Suitable* Sumar SunBrite TV Suncraft Syba Multimedia TAA Products Tablet Express Tablet Kiosk Tag Global Systems Take Charger Talkaphone Tangent Computers TCP Wave Teamboard TeamOne Networking Team Viewer Techguard Security* Tech Products 360 Telephonetics Teles Telit Tempest Lighting Teneryy Teras ThecusThe y y THEROMAL Factory Tiger-Vac Titan Radio Tommo Total Micro TPcast TP-Link Tracewell Systems' TrendNet Tri-Color Triad Floors Tycon Power Uniform Industrial Corp Unirise Universal Devices Unytouch Upcycle Goods Uptime Devices Urban Armor Gear USSI Utility Associates V5* Vantec Vation Ventures Vault* VCOM - Hamilton Buhl VD0360 Velocilinx Victorinox Viewer ie er Central Vistaquest Viziflex VM Electronics Vorp Energy Vtech VuPoint* VuRyte VWR/Triumph Boards VXL Instruments WASP WePresent Winson International Wirexpress* Wizard Wall Woodware Furniture Worthington Distribution Xi3* Xpand Cinema Xplore Technologies" Xtreme Cables ZTE c' Zyxel Communications "Requires vendor authorization Attachment: 2. Exhibit A to the Resolution - Synnex RFP Response and Agreement through NCPA (Phone System Upgrade and Maintenance) © 2019 SYNNEX Corporation. All rights reserved. SYNNEX, the SYNNEX Logo, and all other SYNNEX company, product and services names and slogans are trademarks or registered trademarks of SYNNEX Corporation. SYNNEX, and the SYNNEX Logo Reg. U.S. Pat. & Tm. Off. Westcon, Comstor and GoldSeal are registered trademarks of WG Service Inc., used under Iit.ensa atlier_ namac anti marks are the property of their respective owners. S7 Packet Pg. 154 4.7.b Open Ratings Past Performance Evaluation 1. COMPANY OVERVIEW Primary Name : Alternate Name : D-U-N-S® : Address : Telephone Number : SYNNEX CORPORATION SYNNEX CORPORATION 11-237-5758 39 Pelham Ridge Dr Greenville,SC 29615 +1 (864) 349-4861 Past Performance Evaluation Report Date : 03-04-2019 Order Number 4287712 Company Information Year Started: Year of Current Control: Annual Sales: Total Employees: SIC/Line of Business: 1700 7389/Business services, nec 2. SUPPLIER PERFORMANCE RATINGS The supplier's overall performance rating is an assessment of predicted performance.Ratings are on a scale from 0 to 100, where 100 represents the highest level of customer satisfaction. The SIC -level benchmark indicates how the supplier's overall performance rating ranks in comparison against peers. Overall Performance Rating 93 00000 Overall, how satisfied do you feel about the performance of this company during this transaction? Detailed Performance Ratings RELIABILITY: How reliably do you think this company follows through on its 93 commitments? COST: How closely did your final total costs correspond to your 90 expectations at the beginning of the transaction? ORDER ACCURACY: How well do you think the product/service delivered matched your 94 order specifications and quantity? DELIVERY/TIMELINESS: How satisfied do you feel about the timeliness of the product/service 92 delivery? QUALITY: How satisfied do you feel about the quality of the product/service 94 provided by this company? BUSINESS RELATIONS: How easy do you think this company is to do business with? 94 PERSONNEL: How satisfied do you feel about the attitude, courtesy, and 92 professionalism of this company's staff? CUSTOMER SUPPORT: How satisfied do you feel about the customer support you received 93 from this company? RESPONSIVENESS: How responsive do you think this company was to information 91 requests, issues, or problems that arose in the course of the transaction? Past Performance Evaluation © Dun & Bradstreet, Inc. 0 Bottom SIC: 25 SIC/Quintile ■■NNE 7389/Business services, nec 50 75 Top 100 Page: 1 of 2 Attachment: 2. Exhibit A to the Resolution - Synnex RFP Response and Agreement through NCPA (Phone System Upgrade and Maintenance) Packet Pg. 155 4.7.b Open Ratings Past Performance Evaluation Business Name : SYNNEX CORPORATION D-U-N-S® : 11-237-5758 Report Date : 03-04-2019 3. DISTRIBUTION OF FEEDBACK F This supplier's ratings were based in part on survey feedback from past customers. This chart provides a breakdown of the survey responses received from customers in the last 12 months. For each of the survey questions, the responses, which were provided on a 0 to 10 scale, are categorized as "positive" (9 to 10), "neutral" (5 to 8), or "negative" (0 to 4). All Customer feedback is provided confidentially; individual reference responses are not disclosed. The percentages of responses falling into each category are shown below. OVERALL PERFORMANCE RELIABILITY COST ORDER ACCURACY DELIVERY/TIMELINESS QUALITY BUSINESS RELATIONS PERSONNEL CUSTOMER SUPPORT RESPONSIVENESS 0 25 50 75 100 (IIIIIIIIIIImoonoonoonoonoonoonoonm IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII ....................................................................... IIIIIIIIIIIIIIIIIIIIIIII1_ IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIpIII��°:::::: I.........I Positive Feedback IIIIIIIIIII Neutral Feedback 11111111111 Negative Feedback 4. CUSTOMER REFERENCES SURVEYED The most recent feedback obtained on this supplier SIC/Line of Business: 7379/Computer related maintenance services 5064/Electrical appliances, television and radio 5045/Computers, peripherals, and software 3651/Household audio and video equipment 7373/Systems integration services 3577/Optical scanning devices 5044/Office equipment 3577/Printers, computer 5045/Computer software 7373/Computer integrated systems design Total number of surveys completed : 34. came from companies in the following industries. 8748/Business consulting, nec 3577/Readers, sorters, or inscribers, magnetic ink 7372/Business oriented computer software 5044/Photocopy machines 5961/Computer software, mail order 5734/Computer and software stores 5045/Computer peripheral equipment 5734/Computer software and accessories 5961/Computers and peripheral equipment, mail order Note: The supplier ratings set forth above incorporate the responses and performance opinions of the surveyed customer references and not those of Dun & Bradstreet. Some references may not have provided ratings for all performance aspects. The report may not be reproduced in whole or part in any manner whatsoever. Past Performance Evaluation © Dun & Bradstreet, Inc. Page: 2 of 2 Attachment: 2. Exhibit A to the Resolution - Synnex RFP Response and Agreement through NCPA (Phone System Upgrade and Maintenance) Packet Pg. 156 4.7.b TAB 8 - VALUE ADDED PRODUCTS AND SERVICES See attached SYNNEX Services pdf. Attachment: 2. Exhibit A to the Resolution - Synnex RFP Response and Agreement through NCPA (Phone System Upgrade and Maintenance) Packet Pg. 157 4.7.b Tab 9 - Required Documents ♦ Clean Air and Water Act / Debarment Notice ♦ Contractors Requirements ♦ Antitrust Certification Statements ♦ FEMA Standard Terms and Conditions Addendum for Contracts and Grants ♦ Required Clauses for Federal Assistance by FTA ♦ State Notice Addendum Attachment: 2. Exhibit A to the Resolution - Synnex RFP Response and Agreement through NCPA (Phone System Upgrade and Maintenance) Packet Pg. 158 4.7.b Clean Air and Water Act & Debarment Notice I, the Vendor, am in compliance with all applicable standards, orders or regulations issued pursuant to the Clean Air Act of 1970, as Amended (42 U.S. C. 1857 (h), Section 508 of the Clean Water Act, as amended (33 U.S.C. 1368), Executive Order 117389 and Environmental Protection Agency Regulation, 40 CFR Part 15 as required under OMB Circular A-102, Attachment O, Paragraph 14 (1) regarding reporting violations to the grantor agency and to the United States Environment Protection Agency Assistant Administrator for the Enforcement. I hereby further certify that my company has not been debarred, suspended or otherwise ineligible for participation in Federal Assistance programs under Executive Order 12549, "Debarment and Suspension", as described in the Federal Register and Rules and Regulations Potential Vendor Print Name Address City, Sate, Zip Authorized signature Date SYNNEX Corporation Daniel T. Brennan 39 Pelham Ridge Drive Greenville, SC 29615 7/18/2019 Attachment: 2. Exhibit A to the Resolution - Synnex RFP Response and Agreement through NCPA (Phone System Upgrade and Maintenance) Packet Pg. 159 4.7.b Contractor Requirements Contractor Certification Contractor's Employment Eligibility By entering the contract, Contractor warrants compliance with the Federal Immigration and Nationality Act (FINA), and all other federal and state immigration laws and regulations. The Contractor further warrants that it is in compliance with the various state statues of the states it is will operate this contract in. Participating Government Entities including School Districts may request verification of compliance from any Contractor or subcontractor performing work under this Contract. These Entities reserve the right to confirm compliance in accordance with applicable laws. Should the Participating Entities suspect or find that the Contractor or any of its subcontractors are not in compliance, they may pursue any and all remedies allowed by law, including, but not limited to: suspension of work, termination of the Contract for default, and suspension and/or debarment of the Contractor. All costs necessary to verify compliance are the responsibility of the Contractor. The offeror complies and maintains compliance with the appropriate statutes which requires compliance with federal immigration laws by State employers, State contractors and State subcontractors in accordance with the E-Verify Employee Eligibility Verification Program. Contractor shall comply with governing board policy of the NCPA Participating entities in which work is being performed Fingerprint & Background Checks If required to provide services on school district property at least five (5) times during a month, contractor shall submit a full set of fingerprints to the school district if requested of each person or employee who may provide such service. Alternately, the school district may fingerprint those persons or employees. An exception to this requirement may be made as authorized in Governing Board policy. The district shall conduct a fingerprint check in accordance with the appropriate state and federal laws of all contractors, subcontractors or vendors and their employees for which fingerprints are submitted to the district. Contractor, subcontractors, vendors and their employees shall not provide services an school district properties until authorized by the District. The offeror shall comply with fingerprinting requirements in accordance with appropriate statutes in the state in which the work is being performed unless otherwise exempted. Contractor shall comply with governing board policy in the school district or Participating Entity in which work is being performed Business Operations in Sudan, Iran In accordance with A.R.S. 35-391 and A.R.S. 35-393, the Contractor hereby certifies that the contractor does not have scrutinized business operations in Sudan and/or Iran. Authorized signature Date 7/18/2019 - Attachment: 2. Exhibit A to the Resolution - Synnex RFP Response and Agreement through NCPA (Phone System Upgrade and Maintenance) Packet Pg. 160 4.7.b Antitrust Certification Statements (Tex. Government Code § 2155.005) I affirm under penalty of perjury of the laws of the State of Texas that: (1) I am duly authorized to execute this contract on my own behalf or on behalf of the company, corporation, firm, partnership or individual (Company) listed below; (2) In connection with this bid, neither I nor any representative of the Company has violated any provision of the Texas Free Enterprise and Antitrust Act, Tex. Bus. & Comm. Code Chapter 1S; (3) In connection with this bid, neither I nor any representative of the Company has violated any federal antitrust law; and (4) Neither I nor any representative of the Company has directly or indirectly communicated any of the contents of this bid to a competitor of the Company or any other company, corporation, firm, partnership or individual engaged in the Sarre line of business as the Company. Company name Address City/State/Zip Telephone No. Fax No. Email address Printed name Position with company Authorized signature SYNN EX Corporation 39 Pelham Ridge Drive Greenville, SC 29615 864-349-4801 510-360-6613 danielbr@synnex.com Daniel T. Brennan Vice President & Senior Counsel Attachment: 2. Exhibit A to the Resolution - Synnex RFP Response and Agreement through NCPA (Phone System Upgrade and Maintenance) Packet Pg. 161 4.7.b FEMA Standard Terms and Conditions Addendum for Contracts and Grants If any purchase made under the Master Agreement is funded in whole or in part by Federal Emergency Management Agency ("FEMA") grants, Contractor shall comply with all federal laws and regulations applicable to the receipt of FEMA grants, including, but not limited to the contractual procedures set forth in Title 44 of the Code of Federal Regulations, Part 13 ("44 CFR 13"). In addition, Contractor agrees to the following specific provisions: 1) Pursuant to 44 CFR 13.36(i)(1), University is entitled to exercise all administrative, contractual, or other remedies permitted by law to enforce Contractor's compliance with the terms of this Master Agreement, including but not limited to those remedies set forth at 44 CFR 13.43. 2) Pursuant to 44 CFR 13.36(i)(2), University may terminate the Master Agreement for cause or convenience in accordance with the procedures set forth in the Master Agreement and those provided by 44 CFR 13.44. 3) Pursuant to 44 CFR 13.36(i)(3)-(6)(12), and (13), Contractor shall comply with the following federal laws: a. Executive Order 11246 of September 24, 1965, entitled "Equal Employment Opportunity," as amended by Executive Order 11375 of October 13,1967, and as supplemented in Department of Labor ("DOL") regulations (41 CFR Ch. 60); b. Copeland "Anti -Kickback" Act (18 U.S.C. 874), as supplemented in DOL regulations (29 CFR Part 3); c. Davis -Bacon Act (40 U.S.C. 276a-276a-7) as supplemented by DOL regulations (29 CFR Part 5); d. Section 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 327-30) as supplemented by DOL regulations (29 CFR Part 5); e. Section 306 of the Clean Air Act (42 U.S.C. 1857(h), section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and Environmental Protection Agency regulations (40 CFR part 15); and f. Mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation play issued in compliance with the Energy Policy and Conservation Act (Pub. L.94-163, 89 Stat. 871). 4) Pursuant to 44 CFR 13.36(i)(7), Contractor shall comply with FEMA requirements and regulations pertaining to reporting, including but not limited to those set forth at 44 CFR 40 and 41. 5) Pursuant to 44 CFR 13.36(i)(8), Contractor agrees to the following provisions 72 regarding patents: a. All rights to inventions and/or discoveries that arise or are developed, in the course of or under this Agreement, shall belong to the participating agency and be disposed of in accordance with the participating agencies policy. The participating agency, at its own discretion, may file for patents in connection with all rights to any such inventions and/or discoveries. 6) Pursuant to 44 CFR 13.36(i)(9), Contractor agrees to the following provisions, regarding copyrights: a. If this Agreement results in any copyrightable material or inventions, in accordance with 44 CFR 13.34, FEMA reserves a royalty -free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, for Federal Government purposes: 1) The copyright in any work developed under a grant or contract; and 2) Any rights of copyright to which a grantee or a contactor purchases ownership with grant support. 7) Pursuant to 44 CFR 13.36(i)(10), Contractor shall maintain any books, documents, papers, and records of the Contractor which are directly pertinent to this Master Agreement. At any time during normal business hours and as often as the participating agency deems necessary, Contractor shall permit participating agency, FEMA, the Comptroller General of United States, or any of their duly authorized representatives to inspect and photocopy such records for the purpose of making audit, examination, excerpts, and transcriptions. 8) Pursuant to 44 CFR 13.36(i)(11), Contractor shall retain all required records for three years after FEMA or participating agency makes final payments and all other pending matters are closed. In addition, Contractor shall comply with record retention requirements set forth in 44 CFR 13.42. Attachment: 2. Exhibit A to the Resolution - Synnex RFP Response and Agreement through NCPA (Phone System Upgrade and Maintenance) Packet Pg. 162 Required Clauses for Federal Assistance provided by FTA 4.7.b ACCESS TO RECORDS AND REPORTS Contractor agrees to: a) Maintain all books, records, accounts and reports required under this Contract for a period of not less than three (3) years after the date of termination or expiration of this Contract or any extensions thereof except in the event of litigation or settlement of claims arising from the performance of this Contract, in which case Contractor agrees to maintain same until Public Agency, the FTA Administrator, the Comptroller General, or any of their duly authorized representatives, have disposed of all such litigation, appeals, claims or exceptions related thereto. b) Permit any of the foregoing parties to inspect all work, materials, payrolls, and other data and records with regard to the Project, and to audit the books, records, and accounts with regard to the Project and to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed for the purpose of audit and examination. FTA does not require the inclusion of these requirements of Article 1.01 in subcontracts. Reference 49 CFR 18.39 (i)(11). CIVIL RIGHTS / TITLE VI REQUIREMENTS 1) Non-discrimination. In accordance with Title VI of the Civil Rights Act of 1964, as amended, 42 U.S.C. § 2000d, Section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6102, Section 202 of the Americans with Disabilities Act of 1990, as amended, 42 U.S.C. § 12132, and Federal Transit Law at 49 U.S.C. § 5332, Contractor or subcontractor agrees that it will not discriminate against any employee or applicant for employment because of race, color, creed, national origin, sex, marital status age, or disability. In addition, Contractor agrees to comply with applicable Federal implementing regulations and other implementing requirements FTA may issue. 2) Eaual Employment Opportunity. The following Equal Employment Opportunity requirements apply to this Contract: a. Race. Color, Creed, National Origin. Sex. In accordance with Title VII of the Civil Rights Act, as amended, 42 U.S.C. § 2000e, and Federal Transit Law at 49 U.S.C. § 5332, the Contractor agrees to comply with all applicable Equal Employment Opportunity requirements of U.S. Dept. of Labor regulations, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor, 41 CFR, Parts 60 et sea., and with any applicable Federal statutes, executive orders, regulations, and Federal policies that may in the future affect construction activities undertaken in the course of this Project. Contractor agrees to take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, national origin, sex, marital status, or age. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation; and selection for training, including apprenticeship. In addition, Contractor agrees to comply with any implementing requirements FTA may issue. b. , e. In accordance with the Age Discrimination in Employment Act (ADEA) of 1967, as amended, 29 U.S.C. Sections 621 through 634, and Equal Employment Opportunity Commission (EEOC) implementing regulations, "Age Discrimination in Employment Act", 29 CFR Part 1625, prohibit employment discrimination by Contractor against individuals on the basis of age, including present and prospective Attachment: 2. Exhibit A to the Resolution - Synnex RFP Response and Agreement through NCPA (Phone System Upgrade and Maintenance) Packet Pg. 163 4.7.b employees. In addition, Contractor agrees to comply with any implementing requirements FTA may issue. c. Disabilities. In accordance with Section 102 of the Americans with Disabilities Act of 1990, as amended (ADA), 42 U.S.C. Sections 12101 et seq., prohibits discrimination against qualified individuals with disabilities in programs, activities, and services, and imposes specific requirements on public and private entities. Contractor agrees that it will comply with the requirements of the Equal Employment Opportunity Commission (EEOC), "Regulations to Implement the Equal Employment Provisions of the Americans with Disabilities Act," 29 CFR, Part 1630, pertaining to employment of persons with disabilities and with their responsibilities under Titles I through V of the ADA in employment, public services, public accommodations, telecommunications, and other provisions. d. Segregated Facilities. Contractor certifies that their company does not and will not maintain or provide for their employees any segregated facilities at any of their establishments, and that they do not and will not permit their employees to perform their services at any location under the Contractor's control where segregated facilities are maintained. As used in this certification the term "segregated facilities" means any waiting rooms, work areas, restrooms and washrooms, restaurants and other eating areas, parking lots, drinking fountains, recreation or entertainment areas, transportation, and housing facilities provided for employees which are segregated by explicit directive or are in fact segregated on the basis of race, color, religion or national origin because of habit, local custom, or otherwise. Contractor agrees that a breach of this certification will be a violation of this Civil Rights clause. 3) Solicitations for Subcontracts, Including Procurements of Materials and Equipment. In all solicitations, either by competitive bidding or negotiation, made by Contractor for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by Contractor of Contractor's obligations under this Contract and the regulations relative to non-discrimination on the grounds of race, color, creed, sex, disability, age or national origin. 4) Sanctions of Non -Compliance. In the event of Contractor's non-compliance with the non-discrimination provisions of this Contract, Public Agency shall impose such Contract sanctions as it or the FTA may determine to be appropriate, including, but not limited to: 1) Withholding of payments to Contractor under the Contract until Contractor complies, and/or; 2) Cancellation, termination or suspension of the Contract, in whole or in part. Contractor agrees to include the requirements of this clause in each subcontract financed in whole or in part with Federal assistance provided by FTA, modified only if necessary to identify the affected parties. DISADVANTAGED BUSINESS PARTICIPATION This Contract is subject to the requirements of Title 49, Code of Federal Regulations, Part 26, "Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs", therefore, it is the policy of the Department of Transportation (DOT) to ensure that Disadvantaged Business Enterprises (DBEs), as defined in 49 CFR Part 26, have an equal opportunity to receive and participate in the performance of DOT -assisted contracts. 1) Non -Discrimination Assurances. Contractor or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this Contract. Contractor shall carry out all applicablerequirements of 49 CFR Part 26 in the award and administration of DOT -assisted contracts. Failure by Contractor to carry out these requirements is a material breach of this Contract, which may result in the termination of this Contract or other such remedy as public agency deems appropriate. Each subcontract Contractor signs with a subcontractor must include the assurance in this paragraph. (See 49 CFR 26.13(b)). Attachment: 2. Exhibit A to the Resolution - Synnex RFP Response and Agreement through NCPA (Phone System Upgrade and Maintenance) Packet Pg. 164 4.7.b 2) Prompt Payment. Contractor is required to pay each subcontractor performing Work under this prime Contract for satisfactory performance of that work no later than thirty (30) days after Contractor's receipt of payment for that Work from public agency. In addition, Contractor is required to return any retainage payments to those subcontractors within thirty (30) days after the subcontractor's work related to this Contract is satisfactorily completed and any liens have been secured. Any delay or postponement of payment from the above time frames may occur only for good cause following written approval of public agency. This clause applies to both DBE and non -DBE subcontractors. Contractor must promptly notify public agency whenever a DBE subcontractor performing Work related to this Contract is terminated or fails to complete its Work, and must make good faith efforts to engage another DBE subcontractor to perform at least the same amount of work. Contractor may not terminate any DBE subcontractor and perform that Work through its own forces, or those of an affiliate, without prior written consent of public agency. 3) DBE Program. In connection with the performance of this Contract, Contractor will cooperate with public agency in meeting its commitments and goals to ensure that DBEs shall have the maximum practicable opportunity to compete for subcontract work, regardless of whether a contract goal is set for this Contract. Contractor agrees to use good faith efforts to carry out a policy in the award of its subcontracts, agent agreements, and procurement contracts which will, to the fullest extent, utilize DBEs consistent with the efficient performance of the Contract. ENERGY CONSERVATION REQUIREMENTS Contractor agrees to comply with mandatory standards and policies relating to energy efficiency which are contained in the State energy conservation plans issued under the Energy Policy and Conservation Act, as amended, 42 U.S.C. Sections 6321 et seq. and 41 CFR Part 301-10. FEDERAL CHANGES Contractor shall at all times comply with all applicable FTA regulations, policies, procedures and directives, including without limitation those listed directly or by reference in the Contract between public agency and the FTA, as they may be amended or promulgated from time to time during the term of this contract. Contractor's failure to so comply shall constitute a material breach of this Contract. INCORPORATION OF FEDERAL TRANSIT ADMINISTRATION (FTA) TERMS The provisions include, in part, certain Standard Terms and Conditions required by the U.S. Department of Transportation (DOT), whether or not expressly set forth in the preceding Contract provisions. All contractual provisions required by the DOT, as set forth in the most current FTA Circular 4220.1F, dated November 1, 2008, are hereby incorporated by reference. Anything to the contrary herein notwithstanding, all FTA mandated terms shall be deemed to control in the event of a conflict with other provisions contained in this Contract. Contractor agrees not to perform any act, fail to perform any act, or refuse to comply with any public agency requests that would cause public agency to be in violation of the FTA terms and conditions. NO FEDERAL GOVERNMENT OBLIGATIONS TO THIRD PARTIES Agency and Contractor acknowledge and agree that, absent the Federal Government's express written consent and notwithstanding any concurrence by the Federal Government in or approval of the solicitation or award of the underlying Contract, the Federal Government is not a party to this Contract and shall not be subject to any obligations or liabilities to agency, Contractor, or any other party (whether or not a party to that contract) pertaining to any matter resulting from the underlying Contract. Attachment: 2. Exhibit A to the Resolution - Synnex RFP Response and Agreement through NCPA (Phone System Upgrade and Maintenance) Packet Pg. 165 4.7.b Contractor agrees to include the above clause in each subcontract financed in whole or in part with federal assistance provided by the FTA. It is further agreed that the clause shall not be modified, except to identify the subcontractor who will be subject to its provisions. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS Contractor acknowledges that the provisions of the Program Fraud Civil Remedies Act of 1986, as amended, 31 U.S.C. §§ 3801 et seq. and U.S. DOT regulations, "Program Fraud Civil Remedies," 49 CFR Part 31, apply to its actions pertaining to this Contract. Upon execution of the underlying Contract, Contractor certifies or affirms the truthfulness and accuracy of any statement it has made, it makes, it may make, or causes to me made, pertaining to the underlying Contract or the FTA assisted project for which this Contract Work is being performed. In addition to other penalties that may be applicable, Contractor further acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification, the Federal Government reserves the right to impose the penalties of the Program Fraud Civil Remedies Act of 1986 on Contractor to the extent the Federal Government deems appropriate. Contractor also acknowledges that if it makes, or causes to me made, a false, fictitious, or fraudulent claim, statement, submission, or certification to the Federal Government under a contract connected with a project that is financed in whole or in part with Federal assistance originally awarded by FTA under the authority of 49 U.S.C. § 5307, the Government reserves the right to impose the penalties of 18 U.S.C. § 1001 and 49 U.S.C. § 5307 (n)(1) on the Contractor, to the extent the Federal Government deems appropriate. Contractor agrees to include the above clauses in each subcontract financed in whole or in part with Federal assistance provided by FTA. It is further agreed that the clauses shall not be modified, except to identify the subcontractor who will be subject to the provisions. Attachment: 2. Exhibit A to the Resolution - Synnex RFP Response and Agreement through NCPA (Phone System Upgrade and Maintenance) Packet Pg. 166 4.7.b State Notice Addendum The National Cooperative Purchasing Alliance (NCPA), on behalf of NCPA and its current and potential participants to include all county, city, special district, local government, school district, private K-12 school, higher education institution, state, tribal government, other government agency, healthcare organization, nonprofit organization and all other Public Agencies located nationally in all fifty states, issues this Request for Proposal (RFP) to result in a national contract. For your reference, the links below include some, but not all, of the entities included in this proposal: http://www.usa.gov/Agencies/Local Government/Cities.shtml http://nces.ed.gov/globallocator/ https://harvester.census.gov/imls/search/index.asp http://nccsweb.urban.org/PubApps/search.php http://www.usa.gov/Government/Tribal-Sites/index.shtml http://www.usa.gov/Agencies/State-and-Territories.shtml http://www.nreca.coop/about-electric-cooperatives/member-directory/ https://sos.oregon.gov/blue-book/Pages/state.aspx https://portal.ehawaii.gov/government/ httbs://access.wa.eovieovernmentagencies.html Attachment: 2. Exhibit A to the Resolution - Synnex RFP Response and Agreement through NCPA (Phone System Upgrade and Maintenance) Packet Pg. 167 RFP #18-19 for Advanced Technology Solutions Aggregator Tuesday, July 23rd, 2_ 4.7.c Evaluation Criteria Point Value Ancero ThinkGard SYYNEX ACP CreativlT Pricing 40 10 10 40 30 Ability to service the contract 25 5 5 25 10 References 15 5 5 5 10 Technology 10 10 5 10 10 Value Added Products and Services 10 5 2 10 5 Total 100 35 27 90 65 Evaluation Committee for Contract: Emily Jeffrey Matthew Mackel Jonathan Applegate Vendors Awarded Under this Contract SYNNEX ProMark Attachment: 3. Vendor Rating Sheet (Phone System Upgrade and Maintenance) Packet Pg. 168 RFP #18-19 for Advanced Technology Solutions Aggregator Tuesday, July 23rd, 2_ 4.7.c Evaluation Criteria Point Value SMART Technolgies Unistar-Sparco ProMark Pricing 40 10 30 35 Ability to service the contract 25 5 10 25 References 15 15 8 7 Technology 10 10 8 10 Value Added Products and Services 10 10 4 10 Total 100 50 60 87 0 Evaluation Committee for Contract: Emily Jeffrey Matthew Mackel Jonathan Applegate Attachment: 3. Vendor Rating Sheet (Phone System Upgrade and Maintenance) Packet Pg. 169 ' 4.7.c NCPA Solicitation Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Advanced Technology Solutions Aggregator Company PROFESSIONAL TOP NOTCH CLEANING,LLC INSI CLOUD INC Impero Solutions Inc Sequel Data Systems DGX Security CCS Presentation Systems Cheryl Moore Enterprises CurbTrac En Pointe ITSolutions En Pointe ITSolutions INSI CLOUD INC INSI CLOUD INC I VS Computer Technology QBO INTERNATIONAL GROUP, CORP Connection ion Software Group, LLC Rivell, LLC IBSS Enterprise Technology Solutions ThinkGard Logicalis, Inc. Logicalis, Inc. Educate-me.net Source Management SevenOutsource doc 2 e-file Carousel Industries Four Points Technology LLC ACCO Engineered Systems Levi, Ray & Shoup, Inc. Rivell, LLC 22nd Century Technologies, Inc. Source Management Enel X Unistar-Sparco Computers, Inc. Entisys Solutions, Inc. DBAEntisys360 Unistar-Sparco Computers, Inc. Micro Computer Systems, Inc DBA Microk12 gfbnv Data Networks of America Inc ACP CreativlT Light Source East Point Consulting PC Tyto Athene, LLC Tyto Athene, LLC Vertosoft SevenOutsource Decent Energy, Inc. C & CTECH PRODUCTS Zones, LLC CJIS GROUP shay enterprise Edcite ddqw D&H Distributing Premier LogiTech Onvia COUNTER TRADE PRODUCTS INC United Public Safety Makeblock Promark Technology henrysavelli andassocites SYNNEX Corporation Adv Name Lawrence L Joseph Mani Kumar Kuchan Alex Ball Daniel Pirek Sal Austin Conner Maloy Ms. Cheryl L. Moore CEO Charles DeBow George Peters George Peters Ravi Kumar Mani Kumar Kuchan Suzanne Camarillo Felipe Bahamon Robert Marconi Larry Schwartz Ryan Van Laeys Svetlana Makhnovskaya Taha Fazal Kevin Fuller Nikki Perez Nikki Perez Mark Menzel la Onvia Onvia Steve Walse Jennifer Marek Trey Logsdon Joel ALipkin Eric Rose Debbie Leber Ryan Van Laeys Shikha Sharma Onvia Onvia Raizy Shimone Robert Bowler Joseph Sogge Tessa Horowitz Rich Litchfield xgbng Samantha Hittie Jim Grass Natasha K Banks Simran Nirh Matt Savi no Matt Savi no Chet Hayes Steve Walse Barry M Dicker sal chami Robert Spencer Serena Ramos Tamara Shay Julia Sweeney qdqdqqwwdqwq Sara Gormally Rick McElrath Onvia Onvia Hanna Johnson Kate Lange Martin Britteny Collins henry save) l i Jennifer McEachern anced Technology Solutions Addressl 16332 Missionary Ridge Ave 300 Carnegie Center, Suite 150 823 Congress Avenue 11824Jollyville Rd. 840 Bergen Avenue 4357 Park Drive 558 Valencia Dr. 124 Webster Ave 2121 Rosecrans Ave, Suite 4310 2121 Rosecrans Ave, Suite 4310 300 Carnegie Center, Suite 150 300 carnegie center, Suite 150 1415 McDonald Way 8333 NW 53rd STREET 732 Milford Road PO Box 580226 525 NJ-73 N 7900 Rusch Drive 44288 Fremont Blvd 160 Yeager Parkway One Penn Plaza 51st Floor Suite 5130 One Penn Plaza 51st Floor Suite 5130 116 Fairfield Road 509 Olive Way 113 Barksdale Professional Center 4500 S Wayside, Suite 102 16415 Addison Rd 14900 Conference Center Drive 6446 E. Washington Blvd 2401 W. Monroe Street 525 NJ-73 N 220 Davidson Avenue 509 Olive Way 161 Rt. 306 7089 Ryburn Drive 1855 Gateway Blvd. 7089 Ryburn Drive 12631 32nd AveSE gbngfb 216 Schilling Circle 851 Commerce Ct 841 Hillen St, Baltimore, MD, USA, 84 8369 W Melanitta Dr 7493 Whitepine Rd 7493 Whitepine Rd 1602 Village Market Blvd 113 Barksdale Professional Center 6325 W 101st Ter 315 Arlington Ave 1102 15th St SW, Suite 102 124 Marriott Dr, 201 1789 Tavern Ln. 1660 South Amphlett BLVD wewedwqd 2525 N 7th St 511 South Royal Lane 509 Olive Way 7585 W 66th Ave 321 Morris Road 2961 W. MacArthur Blvd ate.213 10900 Pump House Road 212 west state street 39 Pelham Ridge Drive Aggregator City BATON ROUGE Princeton Austin Austin Jersey City Norcross Pontiac Wyncote El Segundo El Segundo Princeton PRINCETON Bakersfield Dora! Merrimack Pleasant Prairie Marlton Citrus Heights Fremont Pelham New York New York Fairfield Seattle Newark Houston Addison Chantilly Commerce Springfield Marlton Somerset Seattle Monsey Millington Concord Millington Lynnwood fgbgbg Hunt Valley Buffalo Grove 1 Baltimore Tucson Region Louisiana NewJersey Texas Texas New Jersey Georgia Michigan Pennsylvania California California New Jersey NewJersey California Florida PostalCode 70817 08540 78701 78759 07306 30093 48342 19095 90245 90245 08540 08540 93309 33166 New Hampshire 03054 Wisconsin New Jersey California California Alabama New York New York New Jersey Washington Delaware Texas Texas Virginia California Illinois NewJersey NewJersey Washington New York Tennessee California Tennessee Washington Alabama Maryland Illinois Maryland Arizona North Chesterfield Virginia North Chesterfield Virginia Leesburg Virginia Newark Delaware Overland Park Plainfield Auburn Tallahassee Tacoma San Mateo wewewe Harrisburg Kansas NewJersey Washington Florida Washington California Illinois Pennsylvania Coppell Texas 509 Olive Way Washington Arvada Colorado Fort Washington Pennsylvania Santa Ana California 53158 08053 95621 94538 35124 10119 10119 07004 98101 19711 77087 75001 20151 92506 62704 08053 08873 98101 10952 38053 94520 38053 98087 12345 21031 60089 21202 85757 23237 23237 20175 19711 66212 07060 98001-6509 32301 98402 94402 wewewe 17110 75019 Seattle 80003-3969 19034 92704 Annapolislunction Maryland 21070 Trenton NewJersey 08608 Greenville South Carolina 29615 Phone Email 2253975234 lawrence.joseph47@yahoo.com 248-918-4021 mkumar@insicloud.com 8443467376 aball@i mperosoftware.com 713.904.7501 daniel.pirek@sequeldata.com 2013704761 Sal@dgxsecurity.com 4705459732 cmaloy@ccssoutheast.com 2489917271 CherylMooreEnterprises@justicecherylmoore.com 8145743121 Charley@curbtrac.com 4242206700 george.peters@enpointeits.com 4242206700 george.peters@enpointeits.com 2489184021 ravikumar@insicloud.com 248-918-4021 mkumar@insicloud.com 6612054447 suzanne@ivsct.net 3054507646 fbahamon@qbocorporation.com 6039133896 bob.marconi@connection.com 8444466512 larry.schwartz@ion-k12.com 6094225900 ryan@rivell.com 9162952030 commforblackswan@gmail.com 9252152888 bids@enterprisesol.com 2055642734 kevin@thinkgard.com 425-201-8139 Logical isGovEdContracts@us.logical is.com 425-201-8139 LogicalisGovEdContracts@us.logicalis.com 9733034350 mmenzella@educate-me.net 2063739500 svcagency@onvia.com +103153087852 rfpalerts@gmail.com 8886492006 jmarek@doc2e-file.com 9723712758 tlogsdon@carouselindustries.com 7036576127 jlipkin@4points.com 9493318337 erose@accoservice.com 217-793-3800 debbie.leber@Irs.com 6094225900 rvanlaeys@rivell.com 8889987284 shikhas@tscti.com 2063739500 svcagency@onvia.com 3475178980 Raisy.s@outlook.com (901)872-2272 robert@sparco.com 9162046783 joseph.sogge@entisys360.com 901-872-2272 teresa@sparco.com 425-778-7337 rlitchfield@microk12.com 9648656555 dfzhgjd@gmail.com 443-589-9019 samhittie@datanetworks.com 8475416333 jgrass@arlingtoncp.com 4103261582 bankslightsource@gmail.com 5202457464 snirh@eastpointconsulting.co 804-997-2856 matt.savino@gotyto.com 804-997-2856 matt.savino@gotyto.com 5717074137 chet@vertosoft.com +103153087852 rfpalerts@gmail.com 9134400744 bmd@decentenergy.com 9176283128 info@candctechproducts.com 508-740-9877 bob.spencer@zones.com 8502705609 serena@cjisgroup.com 4698447760 tshayenterprise@gmail.com 4089155197 julia@edcite.com 2126693916 dqdd@gmail.com (513)410-3427 sgormally@dandh.com 5126320256 rmcelrath@premierlogitech.com 2063739500 3034249710 2153941906 2033943264 2402808030 609-731-0187 8643494079 svcagency@onvia.com hjohnson@countertrade.com klange@upsafety.net Martin.barrett@makeblock.com brittenyc@promarktech.com henry@hen rysavel li.com jennifermce@synnex.com Attachment: 3. Vendor Rating Sheet (Phone System Upgrade and Maintenance) Packet Pg. 170 7.1 STAFF REPORT CITY COUNCIL DATE: October 20, 2020 TO: Honorable Mayor and City Councilmembers FROM: Linda Smith, City Manager SUBJECT: Discussion of Carbon -Free Electricity Options Prepared by: Shannan Young, Environmental Coordinator EXECUTIVE SUMMARY: The City Council will consider the two potential carbon -free electricity options for community wide electricity accounts through the City of Dublin's electricity provider, East Bay Community Energy. STAFF RECOMMENDATION: Receive the report and provide direction on the community wide East Bay Community Energy carbon -free electricity default product. FINANCIAL IMPACT: There is no impact to the General Fund but a discussion regarding the cost impacts of the carbon -free options is included below. Municipal electricity accounts are currently supplied with the Renewable 100 power portfolio. DESCRIPTION: At its September 15, 2020 meeting, the City Council adopted Resolution 100-20 (Attachment 1) approving the Climate Action Plan 2030 and Beyond (CAP 2030). The CAP 2030 includes 22 measures upon which the City must take action to meet the GHG emissions reduction goals. Setting community wide electricity accounts to carbon -free power provides the biggest GHG emissions reduction benefit of all the measures in CAP 2030 and is critical to achieving GHG emissions reduction goals. East Bay Community Energy (EBCE) currently provides three power portfolios: 1. Bright Choice provides 65% carbon -free electricity; 2. Brilliant 100 provides 100% carbon -free electricity; and 3. Renewable 100 provides 100% carbon -free and renewable electricity. As of July 1, 2020, EBCE discontinued accepting new accounts into Brilliant 100 and is eliminating the portfolio since it is no longer cost -competitive with Pacific Gas & Electric's (PG&E) standard rates. All existing accounts will be shifted out of Brilliant 100 Page 1 of 3 Packet Pg. 171 7.1 in early 2021. A potential carbon -free alternative to the Brilliant 100 product (on par with PG&E's standard rates) is called Brilliant 100 Select, which could include nuclear power provided by the Diablo Canyon Power Plant. EBCE has requested, but not yet received, approval for an allocation of nuclear energy from the California Public Utilities Commission (CPUC). A response from the CPUC is expected by October 31, 2020. If the City Council is interested in pursuing the potential Brilliant 100 Select option, or the Renewable 100 power portfolio, the City would need to provide that feedback to EBCE by November 2, 2020. In terms of costs, Renewable 100 is offered at $0.01 per kilowatt-hour more than PG&E's standard rate (a 10% premium) and equates to approximately $3-4 more per month to the average residential energy bill. The increase to monthly commercial or industrial accounts would vary depending on the amount of electricity consumed by the business. If a carbon -free, non-renewable power portfolio is provided by EBCE (potential Brilliant 100 Select), it is anticipated that the offering will be provided at cost parity to PG&E's standard rates. The EBCE Board will vote on potential alternatives to Brilliant 100 at its November 18, 2020 meeting. At its December 16, 2020, EBCE Board Members will vote on approval of city requests for their default power portfolios. When the EBCE Board approves the requested account defaults, those accounts will be transitioned six months later to the new power portfolio due to the need for community outreach and to allow EBCE time to adjust the accounts. Account holders will still retain the option to opt -down to Bright Choice, opt -up to Renewable 100 or opt -out of EBCE and receive electricity from PG&E. Summary Two options to achieve the GHG emissions reductions described in CAP 2030 Strategy 1, 100% Renewable and Carbon -Free Electricity are: 1. Communicate to the EBCE Board the desire to set community wide accounts to the Renewable 100 power portfolio which is both 100% renewable and carbon -free. 2. Communicate to the EBCE Board the desire to participate in a potential Brilliant 100 Select offering for community wide accounts, which is 100% carbon -free, and includes non-renewable electricity from nuclear and hydropower. Both options would achieve the CAP 2030 goal to reduce GHG emissions in Dublin by 25,525 metric tons of carbon dioxide. The Brilliant 100 Select option may provide a cost - neutral option, relative to PG&E's standard rates, however the Brilliant 100 Select option will only be available until the Diablo Canyon Power Plant closes, which will occur by 2025. Page2of3 Packet Pg. 172 7.1 STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: 1. Resolution 100-20 Adopting the City of Dublin Climate Action Plan 2030 and Beyond 2. September 15, 2020 CAP 2030 Staff Report (without attachments) Linda -LLh, City anager 10/1312020 Page3of3 Packet Pg. 173 7.1.a RESOLUTION NO. 100 - 20 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ********* ADOPTING THE CITY OF DUBLIN CLIMATE ACTION PLAN 2030 AND BEYOND WHEREAS, on November 16, 2010 the City Council adopted Resolution 167-10 approving the City of Dublin Climate Action Plan establishing greenhouse gas (GHG) reduction goals for 2020; and WHEREAS, under the California Environmental Quality Act (CEQA) a city may prepare a qualified GHG Reduction Strategy or Climate Action Plan to evaluate a community's cumulative impact due to GHG emissions from future planned development; and WHEREAS, if a project is consistent with an adopted, qualified GHG Reduction Strategy or Climate Action Plan, the Strategy/Plan can be used as a basis for determining that the project would have a less than significant impact on a community's cumulative GHG emissions under CEQA; and WHEREAS, on October 15, 2013 the City Council adopted Resolution 177-13 approving the City of Dublin Climate Action Plan Update to use as a basis for determining that a future project that was consistent with the adopted Climate Action Plan Update would have a less than significant impact on Dublin's cumulative GHG emissions under CEQA through 2020; and WHEREAS, the City of Dublin is on track to meet the 2020 GHG reduction goals established by the Plans; and WHEREAS, in 2016, the California Legislature adopted Senate Bill (SB) 32 to extend the State's commitment to GHG emissions reductions by tightening the target to 40% below 1990 levels by 2030; and WHEREAS, in 2018, Governor Brown adopted Executive Order (EO) B-55-18 setting a Statewide goal of reaching carbon neutrality by no later than 2045; and WHEREAS, on December 17, 2019, the City Council provided consensus to align the City's future Climate Action Plan with both SB 32 and EO B-55-18 goals and consensus to proceed with the draft strategies and measures to achieve those goals; and WHEREAS, the Climate Action Plan 2030 and Beyond establishes the following targets: 1. Reduce GHG emissions to 40% below 1990 levels by 2030 2. Reach carbon neutrality by 2045; and WHEREAS, the Climate Action Plan 2030 and Beyond contains 22 measures grouped into the five strategies listed below to reduce GHG emissions by roughly 73,000 metric tons carbon dioxide equivalent by 2030: 1. 100% Renewable and Carbon -Free Electricity 2. Building Efficiency and Electrification 3. Sustainable Mobility and Land Use Reso No. 100-20, Item 6.1, Adopted 09/15/2020 Page 1 of 2 Attachment: 1. Resolution 100-20 Adopting the City of Dublin Climate Action Plan 2030 and Beyond (East Bay Community Energy Packet Pg. 174 7.1.a 4. Material and Waste Management 5. Municipal Leadership; and WHEREAS, the implementation of the Climate Action Plan 2030 and Beyond will result in co -benefits in the following areas: economic growth, reduced traffic congestion, improved public health, healthier ecosystems, robust landscapes, carbon sequestration, enhanced resilience, equity and inclusion, community leadership and partnerships, and cutting -edge technologies; and WHEREAS, the City Council held a properly noticed public hearing on the Climate Action Plan 2030 and Beyond and related Negative Declaration on September 15, 2020; and WHEREAS, the City Council did review and consider the Negative Declaration and the Climate Action Plan 2030 and Beyond and all said reports, recommendations, and testimony herein and set forth prior to making its decision on the Climate Action Plan 2030 and Beyond. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve and adopt the Climate Action Plan 2030 and Beyond attached hereto as Exhibit A to the Resolution and authorizes Staff to make any non -substantive grammatical or editing changes in the final document. PASSED, APPROVED AND ADOPTED this 15th day of September 2020, by the following vote: AYES: Councilmembers Goel, Hernandez, Josey, Kumagai and Mayor Haubert NOES: ABSENT: ABSTAIN: ATTEST: DocuSigned by: B22'F 10A... City Clerk PDocuSigned by: 4B4A9702E4974C5... Mayor Attachment: 1. Resolution 100-20 Adopting the City of Dublin Climate Action Plan 2030 and Beyond (East Bay Community Energy Reso No. 100-20, Item 6.1, Adopted 09/15/2020 Page 2 of 2 Packet Pg. 175 7.1.b STAFF REPORT CITY COUNCIL DATE: September 15, 2020 TO: Honorable Mayor and City Councilmembers FROM: Linda Smith, City Manager SUBJECT: Climate Action Plan 2030 and Beyond Prepared by: Rebecca Parnes, Environmental Technician EXECUTIVE SUMMARY: The City Council will conduct a public hearing on the Initial Study/Negative Declaration for, and consider adoption of, the Climate Action Plan 2030 and Beyond. The Climate Action Plan establishes 22 measures to achieve greenhouse gas emissions reductions equal to 40% below 1990 levels by 2030 and puts the City on the path to achieve carbon neutrality by 2045. STAFF RECOMMENDATION: Conduct the public hearing, deliberate, and adopt the Resolution Adopting an Initial Study/Negative Declaration for the City of Dublin Climate Action Plan 2030 and Beyond and adopt the Resolution Adopting the City of Dublin Climate Action Plan 2030 and Beyond. FINANCIAL IMPACT: Adoption of the Climate Action Plan 2030 and Beyond (CAP 2030, Exhibit A to Attachment 4) does not immediately obligate the City to incur costs on implementation measures. Staff will return to the City Council for feedback, approval and authorization to implement CAP 2030 measures, as necessary. A list of estimated community and City costs, as well as co -benefits of each measure, is provided in the CAP 2030 Table 6-3: Measure Co -Benefits and Implementation Costs, which is also provided as Attachment 6. A more detailed description of cost estimates can be found in the CAP 2030 within each measure description and in Appendix C Measure Quantification Evidence. Table 8-1, Climate Action Plan Funding Matrix in the CAP 2030 (Attachment 7) highlights implementation funding options. Financial incentives and rebates to offset such costs for implementation measures will be promoted when available. Attachment: 2. September 15, 2020 CAP 2030 Staff Report (without attachments) (East Bay Community Energy Communitywide Electricity Page 1 of 6 Packet Pg. 176 7.1.b DESCRIPTION: On December 17, 2019, the City Council received a report (Attachment 8) on potential implementation measures and goals for inclusion in an updated Climate Action Plan (CAP). The update to the CAP builds upon the success of the current CAP which was adopted by the City Council in 2013. Dublin is on track to meet its 2020 greenhouse gas (GHG) emissions reduction goals described in the 2013 CAP, despite being one of the fastest growing communities in California for several years. Many successful CAP initiatives have been implemented including installation of publicly accessible electric vehicle charging stations at four municipal locations, implementation of the City's Bicycle and Pedestrian Master Plan, participation in the Alameda County Waste Management Authority's Mandatory Recycling Ordinance, and participation in the Sustainable States Network Community Energy Challenge. The proposed implementation measures for the updated CAP, to achieve GHG emissions reductions equal to 40% below 1990 levels by 2030, was presented to the City Council at the December 17, 2019 meeting and are substantially the same as the measures in the final draft of the Climate Action Plan 2030 and Beyond (CAP 2030). The CAP 2030 (Attachment 5) includes the following five strategies to achieve GHG emissions reductions: • Strategy 1 — Renewable and Carbon Free Energy • Strategy 2 — Building Efficiency and Electrification • Strategy 3 — Sustainable Mobility and Land Use • Strategy 4 — Materials and Waste Management • Strategy 5 — Municipal Leadership Each strategy includes several implementation measures with identified co -benefits, community costs, and City costs. A summary of these is found in CAP 2030, Table 6-3 (Attachment 6). Though the implementation measures are substantially the same as was presented to the City Council in December, the measure with the greatest GHG emission reduction potential relating to 100% clean electricity has been adjusted to reflect a decision by the East Bay Community Energy (EBCE) Board to freeze new enrollment in Brilliant 100 as of July 1, 2020. Staff originally proposed that the City Council would consider adopting a Resolution to opt -up communitywide accounts to either 100% carbon -free (Brilliant 100) or 100% renewable and carbon -free (Renewable 100) energy with EBCE. The proposed revised measure, CF-1: Opt -Up to 100% Renewable and Carbon -Free Electricity, is adjusted to reflect the sole current carbon -free offering at EBCE, Renewable 100. Two decisions by the EBCE Board led to the elimination of Brilliant 100. On April 22, 2020, the EBCE Board voted to decline to accept an allocation of nuclear energy from Pacific Gas & Electric. The EBCE Board also voted to establish a power content Page2of6 Attachment: 2. September 15, 2020 CAP 2030 Staff Report (without attachments) (East Bay Community Energy Communitywide Electricity Packet Pg. 177 7.1.b procurement floor so that renewable energy from wind and solar is now the benchmark for comparing EBCE's carbon -free power content to that of PG&E. Prior to this, EBCE compared all carbon -free power, including non-renewable carbon -free electricity from large hydropower to PG&E's non-renewable carbon -free power, which includes both large hydropower and nuclear energy. These two decisions have made it more difficult for Brilliant 100 to remain competitive with PG&E. The EBCE Board will consider options for alternate carbon -free offerings that are on par with PG&E's standard service rates at its next Board meeting scheduled for September 16, 2020, including possibly bringing back a nuclear energy option, currently dubbed "Brilliant 100 Select". EBCE presented this option to staff from Alameda County cities on August 18, 2020 at the monthly EBCE update that follows the StopWaste Technical Advisory Group meeting. If the City Council is interested in a potential Brilliant 100 Select offering, it needs to be proactively communicated to EBCE by October 2020 at the latest. If the Brilliant 100 Select product is approved by the EBCE Board, the nuclear power source will be the Diablo Canyon Power Plant which is owned by PG&E. The Diablo Canyon Power Plant is scheduled to close in 2025, making Brilliant 100 Select an interim option for 100% carbon -free electricity. There is no proposed change to Renewable 100 cost or power portfolio. CAP 2030 Implementation and Monitoring Implementation of the CAP 2030 and achievement of the GHG emissions reduction goals requires engagement and action by the Dublin community in addition to City actions. As such, every measure except for those under "Municipal Leadership" incorporates some element of community outreach, which will typically be done before a resolution is proposed to the City Council for consideration and/or before a program is implemented, and after a program is initiated. If the CAP 2030 is adopted, Staff plans to develop and implement a public education plan to promote behavior change relative to the actions identified in the CAP 2030. The public education plan for the CAP 2030 will be updated and adjusted as needed to facilitate effective public education on measure implementation requirements, financing opportunities, and co -benefits of the CAP 2030 implementation. Staff will conduct annual monitoring of the GHG emissions reduction measures and report to the City Council every other year beginning in 2022. Table 8-2: GHG Emissions Reduction Measures Monitoring and Reporting Program in the CAP 2030 lists how, when, and which City department(s) will monitor the ongoing implementation of the CAP measures. Staff will conduct GHG emissions reductions inventories on a routine basis but no less than every three years with the next inventory to be complete for calendar year 2022. If the City has made sufficient progress on GHG emissions reduction goals by 2025 to reach the 2030 targets, it is anticipated that no additional CAP measure adjustments would be proposed before the next scheduled CAP update. If the City is not on track to meet 2030 GHG emissions reduction goals by 2025, a CAP Page3of6 Attachment: 2. September 15, 2020 CAP 2030 Staff Report (without attachments) (East Bay Community Energy Communitywide Electricity Packet Pg. 178 7.1.b update may be brought to the City Council for consideration to add emissions reduction measures. A complete CAP update for post-2030 to achieve carbon neutrality by no later than 2045 will be required, and Staff will begin this effort in 2028. Conclusion In addition to GHG emissions reduction benefits, the CAP 2030 highlights co -benefits or positive effects that implementation of each measure can achieve. These co -benefits include economic growth, reduced traffic congestion, improved public health, healthier ecosystems, robust landscapes, carbon sequestration, enhanced resilience, equity and inclusion, community leadership and partnerships, and cutting -edge technologies. The anticipated co -benefits support the City's mission: "The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, fosters new opportunities, provides equity across all programs, and champions a culture of diversity and inclusion." If adopted, the CAP 2030 will be a new milestone in the City's commitment to a sustainable, equitable future for the entire community. After CAP 2030 adoption by the City Council, the measures Staff plans to prioritize for further City Council action in the coming months are: • CF-1: Opt -Up to 100% Renewable and Carbon -Free Electricity • EE-1. Achieve All -Electric New Building Construction • SM-1. Adopt an Electric Vehicle Charging Station Ordinance Staff has already begun work on the following measures and intends to continue this work: SM-5. Update the City's Bicycle and Pedestrian Master Plan SM-6. Continue to Prioritize Transit -Oriented Development ML-1. 100% Renewable Electricity for Municipal Buildings and Operations (completed) ML-3. Electrify Municipal Vehicle Fleet and Equipment ML-6. Enhance Municipal Carbon Sequestration Opportunities ML-7. Implement the Green Stormwater Infrastructure Plan Environmental Review The overall purpose of the CAP 2030 is to reduce greenhouse gas (GHG) emissions and the impacts that GHG emissions will have on the community and the global environment, and therefore, it is a project designed to benefit the environment. As a result, it may not constitute a "project" under the California Environmental Quality Act (CEQA), or it may qualify for an exemption under CEQA. However, as with a proposal relating to development, implementation of the CAP 2030 could potentially result in adverse impacts on the physical environment. Therefore, an Initial Study was prepared by the City pursuant to CEQA to evaluate whether there are any potentially adverse environmental impacts of implementing the CAP 2030. No adverse impacts were identified, and a Negative Declaration was prepared. Attachment: 2. September 15, 2020 CAP 2030 Staff Report (without attachments) (East Bay Community Energy Communitywide Electricity Page 4 of 6 Packet Pg. 179 7.1.b The Initial Study/Negative Declaration was circulated for public review from July 24, 2020 to August 24, 2020 (Exhibit A to Attachment 1). During the public review period, the City received four comment letters and one comment email (Exhibit B to Attachment 1) from the following: California Department of Conservation Geologic Energy Management Division dated August 3, 2020 Romal Mitr (email) dated August 12, 2020 Western Propane Gas Association dated August 19, 2020 Tri-Valley Air Quality Community Alliance dated August 21, 2020 Bay Area Air Quality Management District (BAAQMD) dated August 24, 2020 None of the comment letters raised any concerns resulting in adjustments to the CEQA document or the CAP 2030. CEQA allows cities to develop Climate Action Plans or GHG emissions reductions plans to provide programmatic analysis of cumulative impacts of GHG emissions for future projects in the City. CEQA Guidelines Section 15183.5 authorizes the use of these plans for the analysis of the cumulative impacts of projects. The BAAQMD CEQA Guidelines and Significance Thresholds for GHG emissions also authorize the use of these plans for CEQA review of future projects. The CAP 2030 serves as the City's qualified GHG Reduction Plan and programmatic tiering document for the purposes of CEQA for analysis of impacts of GHG emissions and climate change. The City has determined that the reduction target in the Plan will reduce the impact from activities in the Plan to a less than significant level under CEQA (i.e., the project will not make a cumulatively considerable contribution to a significant cumulative impact). Therefore, the CAP 2030 may be used for the cumulative impact analysis for future projects and development in the City covered by the Plan. As such, it satisfies CEQA review requirements for all applicable projects within the City. If a proposed project is consistent with the applicable GHG emissions reduction measures identified in the CAP 2030, the project would be considered to have a less than significant impact (i.e., the project will not make a cumulatively considerable contribution to a significant cumulative impact) due to GHG emissions and climate change consistent with Public Resources Code 21083.3, CEQA Guidelines Sections 15183.5, 15064, and 15130, and BAAQMD adopted CEQA Guidelines and GHG Significance Thresholds. STRATEGIC PLAN INITIATIVE: None. Attachment: 2. September 15, 2020 CAP 2030 Staff Report (without attachments) (East Bay Community Energy Communitywide Electricity Page5of6 Packet Pg. 180 7.1.b NOTICING REQUIREMENTS/PUBLIC OUTREACH: A Public Notice was mailed to interested parties, including surrounding jurisdictions and various state and regional agencies. Additionally, the Public Notice was published in the East Bay Times and posted in the Civic Center kiosk. A news flash was also released. ATTACHMENTS: 1. Resolution Adopting an Initial Study/Negative Declaration for the City of Dublin Climate Action Plan 2030 and Beyond 2. Exhibit A to the Resolution - Initial Study Negative Declaration 3. Exhibit B to the Resolution - Comments Received on the Negative Declaration 4. Resolution Adopting the City of Dublin Climate Action Plan 2030 and Beyond 5. Exhibit A to the Resolution - City of Dublin Climate Action Plan 2030 and Beyond 6. CAP 2030 Table 6-3: Measure Co -Benefits and Implementation Costs 7. CAP 2030 Table 8-1: Climate Action Plan Funding Matrix 8. 12-17-2019 Item 7.1 - Report on Status of Climate Action Plan Update (Report Only - No Attachments) Attachment: 2. September 15, 2020 CAP 2030 Staff Report (without attachments) (East Bay Community Energy Communitywide Electricity Page6of6 Packet Pg. 181 DUBLIN CALIFORNIA Discussion of Carbon -Free Electricity Options October 20,2020 Introduction • September 15, 2020, City Council adopted Resolution 100-20 approving an updated Climate Action Plan, CAP 2030 and Beyond. — 22 Measures to help Dublin achieve its climate goals. — Key measure includes opting community wide accounts to 100% carbon -free electricity. CITY OF DUBLIN CLIMATE ACTION PLAN 2030 AND BEYOND BuildingThriving and Resilient Neighborhoods for All September 2020 Dublin Goals Figure 4-3: Dublin GHG Emissions Adjusted Forecast and Reduction Targets 80I 7.1 4.0 0 Q .u. 2.0 —i— Target —•— Forecast Need for Improvement 5.5 0.0 2010 4.0 _ 3.7 __ 3.4 3.` • 2.8 2020 2030 3.4 • 0. 49441416%.„%lal • 2040 0.0 DUBLIN East Bay Community Energy • Provides electricity to all municipalities in Alameda County and the City of Tracy. • Three energy choices: — Bright Choice — Brilliant 100 — Renewable 100 Renewable 100 • 100% renewable and l00% carbon -free electricity. • Offered at $0.01 per kilowatt-hour more than Pacific Gas & Electric's standard rates. — Equates to $3 to $4 per month more for residential accounts. — Impact to industrial & commercial businesses varies. Brilliant 100 • No longer an opt -in option; existing customers will need to opt -up or opt -down in first quarter 2021. • Brilliant 100 Select may be an option. — Carbon -free portfolio that could include electricity generated from nuclear power. — Only available until 2025 at the latest. — Anticipated to be offered at cost parity to PG&E's standard rate. Next Steps • November 2, 2020: Dublin must notify EBCE of intent to opt -up community wide accounts. • November 18, 2020 EBCE Board Meeting: Board will vote on potential Brilliant 100 alternatives. • December 16, 2020 EBCE Board Meeting: Board will vote on city requests for default power portfolios. Community Noticing • Six -months to transition community -wide accounts to the new power portfolio. • Robust noticing to the community would occur: — Through City of Dublin's channels —Assistance of EBCE DUBLIN Recommendation • Deliberate and provide direction to Staff to communicate to the EBCE Board the desire to either: Set community wide accounts to the Renewable 100 power portfolio which is both 100% renewable and carbon -free. To participate in a potential Brilliant 100 Select offering for community wide accounts, which is 100% carbon -free, and includes non-renewable electricity from nuclear and hydropower. DUBLIN 7.2 STAFF REPORT CITY COUNCIL DATE: October 20, 2020 TO: Honorable Mayor and City Councilmembers FROM: Linda Smith, City Manager SUBJECT: Fallon -East Property Framework: Program Update and Economic Development Zone Overview Prepared by: Hazel L. Wetherford, Economic Development Director & John Stefanski, Assistant to the City Manager EXECUTIVE SUMMARY: The City Council will receive a second report on the proposed Fallon -East Property Planning and Development Framework. The City Council has identified in their Two - Year Strategic Plan the objectives of establishing an Economic Development Zone to prioritize commercial and industrial development east of Fallon Road, and working with area property owners in conjunction with the Dublin Boulevard Extension project on issues such as road and project mitigation, entitlements as well as supporting infrastructure. This second report on this project will provide clarifying details as well as an initial framework for the creation of an Economic Development Zone. STAFF RECOMMENDATION: Receive the report and provide feedback on the proposed Economic Development Zone and accompanying incentives proposal package. FINANCIAL IMPACT: None. DESCRIPTION: Background On September 15, 2020, the City Council received an initial report on the Fallon -East Property Planning and Development Framework. The City Council was supportive of the Staff recommendation to create a hybrid land use designation to provide flexibility desired by the existing landowners while also supporting the City's goal of these properties developing with economic and job -rich developments. This report will provide: • Clarification on residential development capacities, and Page 1 of 5 Packet Pg. 182 7.2 • An overview of incentive programs to attract development of: o Life Science o Advanced Manufacturing o Clean/Green Technology o Automation and Robotics o Technology Startups and Incubators Clarifying Context The primary focus of the proposed Development Framework and Economic Development Zone is to target the development of job -producing commercial and industrial uses through hybrid land uses and economic incentives. There have been no discussions nor plans to make changes to the existing residential and open space land uses. However, for clarifying context, Table 1 below illustrates the allowed and assumed residential densities for the subject properties: Table 1: Residential Development Capacty Property General Plan Land Use Size Minimum Density Maximum Density Assumed Density GH PacVest (Chen) Medium -High Density (14.1-25 du/ac) 6.0 ac. 85 150 130 GH PacVest (Anderson) Medium -High Density (14.1-25 du/ac) 7.0 ac. 99 175 108 Righetti Medium Density (6.1- 14 du/ac) 9.6 ac. 59 134 96 Branaugh Medium Density (6.1- 14 du/ac) 9.7 ac. 59 136 97 Total Units 302 595 431 The assumed density of 431 units includes the General Plan Amendment, related Planned Development Stage 2 and Site Development Review for the Anderson property. These approvals changed the land use from Medium Density to Medium -High Density, contemplating 108 units on the site. This was an increase of 38 units above the 70 units originally studied under the Fallon Village Supplemental Environmental Impact Report. Lastly, the residential land uses in these four properties are included in the current Housing Element with the GH PacVest properties identified for moderate -income housing and the Righetti and Branaugh properties identified for above moderate -income housing. As of the City Council's last meeting, the Council provided direction to maintain these units for the next Housing Element through a by -right strategy with objective development standards. Proposed Establishment of an Economic Development Zone The proposed creation of an Economic Development Zone (EDZ) could provide several benefits to the City in establishing a designated area for the attraction of private investment in the following industries: life science, advanced manufacturing, clean/green tech, automation and robotics, and technology startups and incubators. The goal of the EDZ would be to transform the area into a thriving corridor that capitalizes on its location along the 1-580 freeway, and create opportunities for new uses and services in the community, generating new jobs and tax revenues to support Page 2 of 5 Packet Pg. 183 7.2 City services and programs. Similar initiatives can be seen throughout the state in various communities. For example, the City of Vacaville has launched a similar initiative, creating a biotech zone to attract potential biotech tenants and make zoning changes to help smooth their entry, among other things. Another example would be the City of Pleasanton with the creation of the Johnson Drive EDZ which was created to help spur investment in 40 acres of underutilized vacant land near 1-680. Lastly, the City of Emeryville has streamlined their process for biotech companies, amending their zoning ordinance to allow for research and development uses in mixed -use areas. The proposal to create the EDZ would include an incentives package that is specific to the industries mentioned above. The proposed incentives package will help promote the following economic development goals and objectives: • Assist the City in attracting key targets across industries. • Increase the local tax base, including sales and use tax, transient occupancy tax and/or property tax. • Diversify the local economy. • Attract, grow and advance employers that create or provide sustainable, living wage jobs. • Repair, expand, and improve City infrastructure as needed to attract high quality private development. The incentives package proposal includes local incentives unique to the EDZ and the targeted industries as well as other state and federal programs. Incentives could be provided in the form of financial assistance, grants, loans, matches, or forgiveness, and could be used to offset financial or regulatory impediments to high quality private development. Staff is recommending the following local incentives that would be unique to the EDZ and the targeted industries. • Property Tax Use Sharing Program This incentive program would share a portion of the applicant's annual property tax for the construction of a new building in one of the targeted industry sectors. • Building Permit and Inspection Fee Reductions or Forgiveness (case -by -case basis) This incentive program would allow the City to consider waiving a percentage of building permit fees and building inspection fees on new development in one of the targeted industry sectors. • Planning Entitlement Processing Cost Reduction or Forgiveness (case -by -case basis) This incentive program would allow the City to consider waiving time and materials expenses related to Planning approvals such as Planned Development Zoning, Site Development Review, Use Permits, and review under the California Environmental Quality Act (CEQA). Page3of5 Packet Pg. 184 7.2 o Green Construction Incentive This incentive program would allow the City to waive a percentage of applicable City development and entitlement fees for green construction that will be LEED-certified based on a tiered incentive system. Tier LEED Project Classification of Fees to be Waived Tier 1 LEED Certified 40% Tier 2 LEED Silver 60% Tier 3 LEED Gold 80% Tier 4 LEED Platinum 100% • Expedited Streamlining This incentive program would allow the City to initiate programs such as the modification of land use, zoning or other land use restrictions that affect the feasibility of developments, the expedited processing of entitlements and consistent regulations, and staff level approval of Site Development Review Permits and Use Permits. In addition to these unique and targeted incentives, the City's other programs would apply such as the Business Concierge and Sales Tax Use Sharing programs. There are also state and federal incentive programs available to all businesses, not just businesses within the EDZ, that would be included in the incentive proposal package. State Incentives • Advanced Transportation and Manufacturing Sales and Use Tax Exemption The California Alternative Energy and Advanced Transportation Financing Authority offers a full sales and use tax exclusion to advanced manufacturers and manufacturers of alternative energy source and advanced transportation products, components, or systems. • California Competes Tax Credit The California Competes Tax Credit is an income tax credit available to businesses who want to relocate, stay, or grow in California. • Economic Development Rate Program This program gives special utility discounts for businesses that require high- energy loads to operate or continue operating in California. • Employment Training Panel The Employment Training Panel provides funding to employers for training that upgrades the skills of their workers. • Research & Development Tax Credit A business may qualify for an income tax credit if it paid for or incurred qualified research expenses while conducting qualified research activity in California. Page 4 of 5 Packet Pg. 185 7.2 Qualified research expenses include wages, supplies, and contract research costs. • Manufacturing and Research & Development Exemption Manufacturers, researchers, and developers may qualify for a partial sales and use tax exemption which allows them to pay a lower sales or use tax rate on qualifying equipment purchases and leases. Federal Incentives • Work Opportunity Tax Credit The Work Opportunity Tax Credit is a Federal tax credit available to employers for hiring individuals from certain targeted groups who have consistently faced significant barriers to employment. Next Steps Staff is proposing that the City establish an Economic Development Zone and an accompanying incentives package. Staff recommends the incentives package return to the City Council's Economic Development Committee for further review and to flesh out these ideas more specifically. The City -initiated creation of the hybrid land use, as described in the September 15th Staff Report, will require further environmental review as well as review through the City's normal processes, including the Planning Commission and City Council. STRATEGIC PLAN INITIATIVE: Strategic Plan Strategy #5 - Large Land Tract Development and Open Space: Objective A. Look to Establish an Economic Development Zone to prioritize commercial and industrial development east of Fallon Road. Objective B. Work with the area property owners in conjunction with the Dublin Boulevard extension project on issues such as road and project mitigation, entitlements, as well as supporting infrastructure. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: None. Nfana er City Linda th, y g 10/13/2020 Page 5 of 5 Packet Pg. 186 DUBLIN CALIFORNIA Item 7.2 Fallon -East Framework: Economic Development Zone Overview October 20, 2020 Background • September 15 City Council Report — Council supportive of establishing a hybrid land use designation with the goals of: • Providing flexibility to property owners • Kncouraging economic and jobs -rich developments • Desired uses include: — Life Sciences — Advanced Manufacturing — Clean/Green Tech. — Automation & Robotics — Tech. Startups & Incubators • Incentives programs targeted for these uses. DUBLIN Clarifying Residential Context • Primary focus of this work is to target job - producing commercial and industrial uses. • No discussions and no plans to address residential as a part of this effort. • Clarifying from the previous presentation: — Allowed density range: 302-595 units —Assumed density: 431 units Economic Development Zone • Establishing the designated area east of Fallon Rd. as an Economic Development Zone could provide several benefits to the City: — Transform the area into a thriving corridor — Creates opportunities for new uses and services — Generate new jobs — Generate tax revenues Economic Development Zone • Goal: Attract and spur private investment in the following industries: — Life Sciences — Advanced Manufacturing — Clean/Green Tech — Automation and Robotics — Technology Startups and Incubators Economic Development Zone • Similar initiatives include: — City of Vacaville — City of Pleasanton — City of Emeryville Economic Development Zone • Proposed Incentives Package unique to the EDZ and the targeted industries would include: — Property Tax Use Sharing Program — Building Permit and Inspection Fee Reductions or Forgiveness (case -by -case basis) — Planning Entitlement Processing Cost Reduction or Forgiveness (case -by -case basis) — Expedited Streamlining — Other State and Federal Incentives Next Steps • Staff proposes establishing an Economic Development Zone and accompanying incentives package. — Return to the Economic Development Committee for further review. • City initiated creation of hybrid land use, will require further environmental review and review through normal processes — Planning Commission and City Council. DUBLIN CALIFORNIA Questions? 8.1 STAFF REPORT CITY COUNCIL DATE: October 20, 2020 TO: Honorable Mayor and City Councilmembers FROM: Linda Smith, City Manager SUBJECT: 2021 St. Patrick's Day Celebration Prepared by: Shaun Chilkotowsky, Heritage and Cultural Arts Manager EXECUTIVE SUMMARY: The City Council will receive a preview of the 2021 St. Patrick's Day Celebration that includes modifications due to the COVID-19 pandemic. STAFF RECOMMENDATION: Receive the presentation and provide feedback for incorporation into the 2021 St. Patrick's Day Celebration. FINANCIAL IMPACT: The annual St. Patrick's Day Celebration is budgeted to bring in an estimated $190,000 in revenue. Expenditures associated with implementing the festival and supporting the parade are budgeted at approximately $170,000. Due to Covid-19, Staff expects revenue and expenditures to be lower than what was budgeted but will strive to maintain a consistent cost recovery rate. DESCRIPTION: The City of Dublin's 38th annual St. Patrick's Day Celebration will be drastically different than in years past. Historically, the celebration took place over a two-day weekend, with an estimated 80,000 people in attendance during a good weather event. Some aspects of the event, including the Shamrock 5K Fun Run, Dublin Lions Club St. Patrick's Day Parade, and the Firefighters Pancake Breakfast took place off the Civic Center grounds, with others such as the Irish Marketplace, Live Music, Celtic Food Court, and the Carnival, were located at the Civic Center complex. Throughout the course of the COVID-19 pandemic and related facility shutdowns, Staff have continued to plan and implement programs and activities in accordance with Alameda County Public Health Department Guidelines. With public health being of the highest concern, Staff has developed a St. Patrick's Day Celebration that continues to commemorate Dublin's heritage, but with modifications in place to ensure social distancing and compliance with County guidelines. Certain aspects of the event will still Page 1 of 4 Packet Pg. 187 8.1 take place over the course of a two-day weekend, while others will be transformed into week-long festivities that engage the community and support local businesses. Events will be spread throughout the City, at the Civic Center Complex, Heritage Park and Museums, and Emerald Glen Park. The event will kick off with a marketing campaign to shop, dine and play local, with the intention of supporting local businesses, from Saturday, March 13th through Saturday, March 20th. Staff, in coordination with the Economic Development Department and the Chamber of Commerce, will work to create a Shamrock Crawl which will entice consumers to visit participating Dublin businesses. This engagement effort with local businesses will allow the community to experience food and drink specials, themed meals, and small hosted events. Maps and other promotional materials will be created advertising participating businesses. Participation and decorations will be encouraged with a "Spirit Award" being given by the City Council to the establishment that goes above and beyond in getting into the Irish spirit. The "Taste of Dublin", a bingo -type activity, will be incorporated into the campaign to incentivize the public to participate. The bingo activity will feature boxes to be checked off as places are visited, and prizes will be awarded. A family friendly Spirit Week will also take place from Saturday, March 13th to Saturday, March 20th. This will provide opportunities for the community to get engaged in a variety of ways including St. Patrick's-themed at-home activities, Art in the Park, and the spirited photo collage. At-home activities may include coloring challenges, Irish cooking challenges, and science experiments. The Art in the Park activity will allow for people to come together to create a community mural, while remaining safe and socially distant. This could also include chalk art on pathways at Emerald Glen Park or a temporary mural. Advanced registration will be required, which would limit the number of participants at any given time. In -person activities, which include an Irish concert, Irish Tea Cottage, and family friendly activities will take place at the Civic Center Complex, Emerald Glen Park, and Heritage Park. All of these activities will be registration -based, which will allow for crowd management and compliance with current Alameda County Public Health Department Guidelines. At Emerald Glen Park, an Irish Concert will be the highlight of the celebration. This will take place in the evening of Saturday, March 13th. With a relaxed Alameda County Health Order, the event will be held in the grass and will feature painted Shamrocks that can be reserved. These Shamrocks, which would take up an area of approximately 100 square feet (10ft x10ft) could accommodate a single family or small group and will be spaced apart to allow for social distancing. Under the current Alameda County Health Order, the event would be transitioned into a drive-in concert. This would still allow for the live -concert experience, but from the safety of a passenger vehicle. The location would change, to possibly Dublin High School or another large parking lot that could accommodate vehicles as allowed by the Health Order. While the entire event is designed to be family friendly, the Civic Center Complex will focus on youth activities. Events will run on Saturday and Sunday, March 13th and 14th from 10am-5pm. All activities will be registration -based, and could include Irish dance lessons, Irish arts and craft activities, and Irish storytelling. The City would look to Page 2 of 4 Packet Pg. 188 8.1 partner with organizations like McGrath and McBride Irish Dance, the Dublin Arts Collective, and Dublin Public Library. Registrations will be limited to what the Health Order allows and include time between groups to allow for any necessary cleaning and disinfecting. No shared supplies or materials would be used. At Heritage Park, the Irish Tea Cottage will be the featured event. This dining experience, which most recently took place inside Civic Center, will be moved outdoors, and follow the model for outdoor dining as approved by the Alameda County Public Health Department. Like the activities at Civic Center Complex, this will run from 10am- 5pm on March 13th and 14th. Registration will be required, with space being limited and buffers scheduled between groups to allow for cleaning and disinfecting. The Shamrock 5K Fun Run will be conducted virtually, allowing runners/walkers to complete the 5k from March 13th to March 20th. Runners will register, with time being tracked in a smart phone app, and prizes awarded to winners in each category. A registration fee will be collected and will include a t-shirt that could be picked up via vehicle drive-thru or another socially distant manner. Winners will be announced, and prizes would then be distributed. Portions of the annual event that are not recommended at this time are the Children's Carnival, Irish Marketplace and Craft Fair, and Celtic Food Court. These elements provide logistical challenges to manage and would conflict with the desire to support local businesses. Should Health Orders change, these elements could be further considered and would be included on a lesser scale. The Dublin Lions Club is interested in hosting the annual St. Patrick's Day Parade and is currently looking at options to do so in a safe and compliant manner. Fire Station #16 and the Firefighters Association is also interested in moving forward with the annual Pancake Breakfast fundraiser but would need for restrictions to be significantly relaxed in order for this to happen, as the current Alameda County Health Guidelines present logistical challenges. Alternative events could be considered to raise funds. Marketing is another element that will modified to account for the changes to the planned events. The event is known regionally and draws crowds from all over the Bay Area and beyond, due in part to the comprehensive marketing that is done. Due to modifications and the smaller nature of the event(s), marketing will be reduced to focus on Dublin and the Tri-Valley community. Radio advertising, BART, bus banners, and regional publications that target the entire Bay Area would not be utilized. Print publications would be limited to local circulations, and other marketing strategies similar to those for the Summer Concert Series and Holiday Events would be utilized. The COVID-19 pandemic is unpredictable and can change quickly. Elements of the event would be subject to change and the event would evolve to ensure compliance with Alameda County Health Orders with public safety being the number one priority. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: Page 3 of 4 Packet Pg. 189 8.1 None. ATTACHMENTS: None. nda th, City Nfanager" 10/ 11 /2020 Page 4of4 Packet Pg. 190 DUBLIN CALIFORNIA 38th Annual St. Patrick's Day Celebration Celebration Purpose & Overview BLiµ cnUForsnin tr. PATRICKS DAY c€L€t3RAtIoN WERE ELSE grit DZJI3LIN? !POI DUBLIN Business Community Involvement SHOP � DINE � PLAY 19 D i s c o v e r D u b l i n Taste of Dublin . "Taste of Dublin" restaurant bingo. • Participating restaurants will be encouraged to feature Irish cuisines. • Participants will be entered to win raffle. Community Engagement • Dublin Spirit Week • Virtual Events • "We * Dublin" Community Collage Clle DuIL' COOL/ SKI OS COM DUBLIN 38th Annual St. Patrick's Day Reservation Based Celebration • Celebration locations to be spread throughout town. DUBLIN Heritage Park Irish Tea Cottage • Follow the current model by ALCO for outdoor dining at Heritage Park. • Participants must reserve their seating times. • Acoustic Tea Cottage performers to play throughout the day DUBLIN Celtic Rock Concert Civic Center Complex Family Friendly Activities • Irish Dance Lessons • Irish Limerick and Storytelling • Irish Themed Crafts and Games • Roaming Bagpipers and Leprechauns DUBLIN 23rd Annual Shamrock Virtual 5K Fun Run &Walk • March 13th — March 20th • Participants may register online and run a 5k independently. • Tracking done using a smartphone app. ivites Summary S' 314 25,21 8:05 394 2n, Las,. 1,5 mil iiiiiiiiiiilllll !POI DUBLIN Expanded Possibilities • Children's Activities at Imagine Playground • Additional Vendor Opportunities • Enhanced Fi:ntertainment Options State Snacks Stizeka aid 1 t4 T;41 seeds - Dried Fruit - Candy Pa\picks amous horn of ihr . . les !POI DUBLIN Than kYou 8.2 STAFF REPORT CITY COUNCIL DATE: October 20, 2020 TO: Honorable Mayor and City Councilmembers FROM: Linda Smith, City Manager SUBJECT: Dublin Heritage Park Cemetery Improvements - Conceptual Design Prepared by: Rosemary Alex, Parks and Facilities Development Coordinator EXECUTIVE SUMMARY: The City Council will receive a presentation on the Dublin Heritage Park Cemetery Improvements Project, CIP No. PK0215, and consider approval of the Conceptual Design. STAFF RECOMMENDATION: Receive the presentation and approve the Conceptual Design. FINANCIAL IMPACT: As approved in the 2020-2025 Capital Improvement Program, the total budget for the Dublin Heritage Park Cemetery Improvements project is $1,500,000, funded by the General Fund. DESCRIPTION: The 2020-2025 Capital Improvement Program (CIP) includes the Dublin Heritage Park Cemetery Improvements Project, CIP No. PK0215 (Attachment 2), which provides for the design and construction of improved pathways, renovated landscaping at the cemetery entrance and along Hawthorne Lane, a renovated plaza near St. Raymond's Church, and a low wall along Donlon Way. The project will also facilitate a memorial program which includes cremation monuments and memorials, such as benches, boulders, trees, and engraved pavers. In May 2020, Staff received 15 proposals from landscape architecture firms throughout the Bay Area to provide design services for the project. After interviewing four firms, PGA Design, Inc. (PGA) was selected as having exceptional experience with historical designation sites as well as experience in cemetery design. PGA initiated conceptual designs to incorporate the following primary improvements for the project: Page 1 of 2 Packet Pg. 191 8.2 1. Addition of shade and improvements of program space adjacent to St. Raymond's Church. 2. Restoration of the tree allee along Hawthorne Lane. 3. Renovation of pathways. 4. Provision of a space for memorial program elements (pavers, monuments, benches, and boulders). 5. Restoration of the parking lot and provision of additional parking on Donlon Way. 6. General lighting improvements and site furnishings. After completing a site visit, meeting with Staff, and conducting a review of environmental, planning, and historical records, PGA developed two conceptual designs for review. On September 10, 2020, PGA presented the two conceptual designs to the Heritage and Cultural Arts Commission. Upon review of the design options, the Heritage and Cultural Arts Commission made a recommendation on a preferred conceptual design for further consideration by the Parks and Community Services Commission. On September 21, 2020, the Conceptual Design (Attachment #1) was presented to the Parks and Community Services Commission. After receiving public input, the Parks and Community Services Commission unanimously recommended the Conceptual Design, which had been recommended by the Heritage and Cultural Arts Commission. Next Steps Should the City Council approve the Conceptual Design, Staff and PGA will proceed with the development of construction documents in anticipation of submitting them to the resource agencies for review and permitting in early 2021. Construction of this concept is estimated to take approximately five months to complete. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH ATTACHMENTS: 1. Conceptual Design 2. CIP PK0215 Dublin Heritage Park Cemetery Improvements r,11_. '/ ., th, CityManager 10/1112020 Page2of2 Packet Pg. 192 8.2.a EVENT SPACE WITH PERGOLA REALIGNED COLORED CONCRETE PATHWAY MEMORIAL PLAQUES AT HAWTHORNE LANE -, et War SEEDED ASPHALT OVERLAY RING s ROAD o <, CREMAIN BOULDERS 7 /•.•'- •N o / /•/✓ Nam•\ — ENHANCED ENTRYWAY TO CEMETERY/ • !. PARKING STALL RELOCATION 7 0 MEMORIAL PAVERS & � CREMAINS BENCHES Pathway Types HAWTHORNE WAY RING PATH colored concrete seeded asphalt INNER PATHS (e) gray concrete 0 CREMAINS BOULDERS O /— / N'' 7RELOCATED PICNIC NEW PARKING �• ' ASPHALT OVERLAY •�� ,TABLES _ STALLS —'�.. EXISTING PARKING LOT �. -- WIDENED ` SIDEWALK Murray Schoolhouse PARKING LOT seeded asphalt Memorial Pavers DRIVE GATE REPLACED IOHN ?.CAROL Tumbled bluestone pavers fi HERITAGE PARK & MUSEUMS RENOVATION DUBLIN --_-- Dublin, California 0 0 Pergola PREFERRED CONCEPTUAL DESIGN Features Summary 8 Cremains Boulders 8 Cremains Benches 1,280 sf Memorial Pavers Cremains Bench GRanite gravestone style cremains bench ALTERNATE CREMAINS BENCHES SELECTIONS Cremains Boulder Preferred Conceptual Design) Solid granite RI block d chipped to look like a RI boulder with 'i bronze a) cremains insert. >r y d Memorial Tree Plaques Black Basalt stone oval PGAdesign LANDSCAPE ARCHITECT 4- d C) C O C) Attachment: 1. September 9, 2020 Packet Pg. 193 Number — PK0215 i DUBLIN HERITAGE PARK CEMETERY IMPROVEMENTS Program — PARKS PROJECT DESCRIPTION This project provides for the renovation of the existing Pioneer Cemetery at the Dublin Heritage Park. Renovation improvements may include: improved pathways; renovated landscaping at cemetery entry and along Hawthorne Lane; a renovated plaza area near St. Raymond's Church including seating and shade; and a low stone wall along Donlon Way. The project will incorporate a memorial program, allowing for benches, boulders, pavers and additional trees that could be purchased in memoriam. In October 2019, the City Council approved a Memorial Program, which will be accommodated with the design of the project. The Memorial Program will include cremation monuments and memorials, such as benches, boulders, trees, and engraved pavers. Design began in Summer 2020. Construction anticipated to commence in 2021. Funding for the project comes from a Developer contribution from the Schaefer Ranch project. ANNUAL OPERATING IMPACT: $6,000 MANAGING DEPARTMENT: Public Works 2020-2025 CAPITAL IMPROVEMENT PROGRAM PRIOR 2019-2020 FUTURE ESTIMATED COSTS YEARS BUDGET 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 YEARS TOTALS 9100 - Salaries & Benefits $8,263 $66,885 9200 - Contract Services $563,000 9400 - Improvements $724,470 9500- Miscellaneous $137,382 $75,148 $563,000 $724,470 $137,382 TOTAL $8,263 $1,491,737 $1,500,000 FUNDING SOURCE PRIOR 2019-2020 YEARS BUDGET 2020-2021 2021-2022 2022-2023 2023-2024 FUTURE 2024-2025 YEARS TOTALS 1001 - General Fund $8,263 $1,491,737 $8,263 $1,491,737 $1,500,000 $1,500,000 ANNUAL OPERATING IMPACT $6,000 $6,000 Parks City of Dublin Capital Improvement Program 2020-2025 Page 45 Attachment: 2. CIP PK0215 Dublin Heritage Park Cemetery Improvements (Heritage Park Cemetery Packet Pg. 194 DUBLIN CALIFORNIA Dublin Heritage Park Cemetery Improvements Conceptual Design BIRDS EYE VIEW OF SITE -1946 MURRAY FAMILY HEADSTONE - 1950'S DOUGHERTY FAMILY HEADSTONES - 1953 SITE AERIAL - 1949 ST. RAYMONDS CHURCH FROM THE BACK - 1970'S ST. RAYMONDS CHURCH FROM A DISTANCE-1970'S ST. RAYMONDS CHURCH 1910 CEMETERY AND PARKING LOT INTERFACE - PROVIDE SCREENING WITH SMALL TREES AND CREATE MORE FORMAL ENTRANCE EXISTING HISTORIC CEMETERY -MINIMAL DISTURBANCE TO THIS AREA. REPLANT HISTORIC HAWTHORN TREES AT PERIMETER CEMETERY PERIMETER PATHWAY - IMPROVE PATH, ADD CREMAINS BOULDERS SPARINGLY ALONG EDGE, LOW GROUNDCOVER PLANTING TO BE ADDED SITE AERIAL - JUNE 2019 REAR SIDE OF ST RAYMOND'S CHURCH - SMALL MEMORIAL PROGRAM AREA TO BE ADDED ST. RAYMOND'S CHURCH FROM THE STREET - REMOVE FENCE, MAINTAIN LOW PLANTING AT PERIMETER, ADD SEMI PRIVATE EVENT SPACE WITH PERGOLA HAWTHORN LANE FROM SIDEWALK - IMPROVE PAVING, ADD MEMORIAL HAWTHORNS AND PLAQUES ALONG SIDES, REMOVE OLEANDER AND ADD GROUNDCOVER Site Today DUBLIN MEMORIAL PLAQUES AT.. HAWTHORNE LANE SEEDED — ASPHALT OVERLAY RING ROAD CREMAIN BOULDERS i EVENT SPACE WITH PERGOLA \. REALIGNED COLORED - CONCRETE PATHWAY CREMAINS BOULDERS—, C ', fiq i ENHANCED ENTRYWAY TO CEMETERY/ ''.•'PARKING STALL RELOCATION RELOCATED PICNIC MEMORIAL PAVERS & � TABLES CREMAINS BENCHES / Pathway Types HAWTHORNE WAY RING PATH colored concrete seeded asphalt INNER PATHS (e) gray concrete PARKING LOT seeded asphalt WIDENED, SIDEWALK DRIVE GATE — REPLACED NEW PARKING— ° ASPHALT OVERLAY STALLS EXISTING PARKING LOT ' �- - - Memorial Pavers olL� RUL IIi'rl Tumbled bluestone pavers Pergola Conceptual Design Features Summary 8 Cremains Boulders 8 Cremains Benches 1,280 sf Memorial Pavers Cremains Bench GRanite gravestone style cremains bench ALTERNATE CREMAINS BENCHES SELECTIONS Cremains Boulder Solid granite block chipped to look like a boulder with bronze cremains insert. Memorial Tree Plaques nw Susan James Memorial Garden Black Basalt stone oval