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Home My WebLink About4.1 Approval of the October 18, 2022 Regular City Council Meeting MinutesCELEBRATING 4111 1982 - 2022 DUBLIN CALIFORNIA STAFF REPORT CITY COUNCIL Agenda Item 4.1 DATE: November 1, 2022 TO: Honorable Mayor and City Councilmembers FROM: Linda Smith, City Manager SU B.ECT : Approval of the October 18, 2022 Regular City Council Meeting Minutes Prepared by: Marsha Moore, MMC, City Clerk EXECUTIVE SUMMARY: The City Council will consider approval of the minutes of the October 18, 2022 Regular City Council Meeting. STAFF RECOMMENDATION: Approve the minutes of the October 18, 2022 Regular City Council Meeting. FINANCIAL IMPACT: None. DESCRIPTION: The City Council will consider approval of the minutes of the October 18, 2022 Regular City Council Meeting. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The City Council Agenda was posted. ATTACHMENTS: 1) October 18, 2022 Regular City Council Meeting Minutes Page 1 of 1 8 CELEBRATING Attachment I 4DYLALPS 1982 - 2022 DUBLIN CALIFORNIA MINUTES OF THE CITY COUNCIL OF THE CITY OF DUBLIN Regular Meeting: October 18, 2022 The following are minutes of the actions taken by the City of Dublin City Council. A full video recording of the meeting with the agenda items indexed and time stamped is available on the City's website at: https://dublin.ca.gov/ccmeetings CLOSED SESSION 6:30 PM I. CONFERENCE W ITH LEGAL COUNSEL —ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: 2 cases. REGULAR MEETING 7:00 PM A Regular Meeting of the Dublin City Council was held on Tuesday, October 18, 2022, in the City Council Chamber. The meeting was called to order at 7:00 PM, by Mayor Hernandez. 1) CALL TO ORDER AND PLEDGE OF ALLEGIANCE The pledge of allegiance was led by the Dublin 4-H Club who then received a certificate of appreciation. Attendee Name Status Melissa Hernandez, Mayor Jean Josey, Vice Mayo Shawn Kumagai, Councilmember Przsent Present Michael McCorriston, Councilmember Dr. Sherry Hu, Councilmember J Present Present 2) REPORT ON CLOSED SESSION Mayor Hernandez reported there was no reportable action out of Closed Session. 3) ORAL COMMUNICATIONS 3.1) Presentation of the Hindu American Awareness and Appreciation Month and Diwali Proclamations The City Council presented the Hindu American Awareness and Appreciation Month and Diwali Proclamations. DUBLIN CITY COUNCIL MINUTES REGULAR MEETING October 18, 2022 9 3.2) Employee Introductions New City of Dublin Staff members, Laurie Rith-Chan, Administrative Technician with the Human Resources Division, and Raelyn Miranda, Administrative Aide, with Dublin Police Services, were introduced. 3.3) Public Comment No public comment was provided. 4) CONSENT CALENDAR 4.1) Approved the September 20, 2022 Regular City Council Meeting Minutes. 4.2) Adopted Resolution No. 117-22 titled, "Amending the Master Fee Schedule to Eliminate the Fundraising Fee for Dublin -Based Non -Profit Facility Rentals." 4.3) Adopted Resolution No. 118-22 titled, "Approving the Memorandum of Understanding Between the City of Pleasanton and the Town of Danville, City of Dublin, City of Livermore, and City of San Ramon for Joint Tri-Valley Cities Legislative Advocacy Services." 4.4) Adopted Resolution No. 119-22 titled, "Confirming City of Dublin Participation in the State of California Office of Traffic Safety Selective Traffic Enforcement Grant Agreement." 4.5) Adopted Resolution No. 120-22 titled, "Finding That There is a Proclaimed State of Emergency; Finding That Meeting in Person Would Present Imminent Risks to the Health or Safety of Attendees as a Result of the State of Emergency; and Authorizing Remote Teleconferenced Meetings of the Legislative Bodies of the City of Dublin Pursuant to AB 361." 4.6) Waived the reading and introduced the Ordinance Amending Chapter 2.24 of the Dublin Municipal Code Relating to the City's Conflict of Interest Code, and direct Staff to file the 2022 Local Agency Biennial Notice. 4.7) Adopted Resolution No. 121-22 titled, "Approving a Consulting Services Agreement Between the City of Dublin and Reach Enterprises, Inc. for a Loyalty Rewards Business Recovery Project." 4.8) Received a report of payments issued from September 1, 2022 - September 30, 2022 totaling $6,182,554.45. 4.9) Received a report and approved modifications to the Human Services Grants Program guidelines and allocation process. DUBLIN CITY COUNCIL MINUTES REGULAR MEETING October 18, 2022 10 4.10) Adopted Resolution No. 122-22 titled, "Approving an Agreement with Storm Water Inspection & Maintenance Services Inc. for Trash Capture Device Maintenance Services." 4.11) The City Council approved the following proclamations for the months of November and December in the City of Dublin: Native American Heritage Month, Family Caregivers Month, Diabetes Awareness Month, Entrepreneurship Month, Critical Infrastructure Security and Resilience Month, College Application Month, Alzheimer's Disease Awareness Month, Adoption Month, Veterans and Families Month, United Against Hate Week, American History and Founders Month, Small Business Saturday, and Impaired Driving Month. 4.12) Adopted Resolution No. 123-22 titled "Authorizing Additional Special Designations of General Fund Reserves for Fiscal Year 2021-22" Fiscal Year 2021-22 4th Quarter Financial Review and Additional Special Designation of General Fund Reserves. This item was pulled from the Consent Calendar by Vice Mayor Josey who asked that one million dollars be moved from the unassigned reserves to the Village Parkway improvements project. 4.13) The City Council approved and authorized the Mayor to execute the Third Amendment to the Amended and Restated Agreement for Legal Services. On a motion by Councilmember Kumagai, seconded by Councilmember McCorriston, and by unanimous vote, the City Council adopted the Consent Calendar items, except item 4.12. RESULT: ADOPTED [UNANIMOUS] MOVED BY: Shawn Kumagai, Councilmember SECOND: Michael McCorriston, Councilmember AYES: Hernandez, Josey, Kumagai, McCorriston, Hu On a motion by Vice Mayor Josey, seconded by Councilmember Kumagai, and by unanimous vote, the City Council adopted Consent Calendar item 4.12 as amended to move one million dollars of the unassigned reserves to Village Parkway improvements. RESULT: ADOPTED [UNANIMOUS] MOVED BY: Jean Josey, Vice Mayor SECOND: Shawn Kumagai, Councilmember AYES: Hernandez, Josey, Kumagai, McCorriston, Hu 5) WRITTEN COMMUNICATION —None. 6) PUBLIC HEARING 6.1) N issan Commercial Car W ash (PLPA-2022-00003) DUBLIN CITY COUNCIL MINUTES REGULAR MEETING October 18, 2022 11 The City Council received a presentation regarding an application requesting approval of a commercial self-service car wash consisting of a 3,574-square-foot building housing a drive-thru automatic car wash tunnel, a vacuum area with 15 parking spaces, and related site improvements. Mayor Hernandez opened the public hearing. Laurell Jones provided public comment. Mayor Hernandez closed the public hearing. On a motion by Councilmember Kumagai, and seconded by Councilmember Hu, and by a four -to -one roll call vote, the City Council waived the reading and introduced the Ordinance Approving an Amendment to Planned Development Zoning Ordinance No. 03- 19 for Kaiser Commercial and adopted Resolution No. 124-22 titled, "Approving A Conditional Use Permit And A Site Development Review Permit Related To The Nissan Commercial Car Wash Project PLPA-2022-00003 (APN 985-0027-026-00)," as amended to remove "and on the trail" from Condition of Approval 115 and add, "install a minimum of four three -stream containers with clear signage describing organics, recycling, and garage (two for each vacuum area)" to Condition of Approval 131. RESULT: ADOPTED MOVED BY: Shawn Kumagai, Councilmember SECOND: Dr. Sherry Hu, Councilmember AYES: Hernandez, Josey, Kumagai, Hu 1 NOES: McCorriston Mayor Hernandez called for a recess at 9:00 p.m. Mayor Hernandez resumed the meeting at 9:08 p.m. 7) UNFINISHED BUSINESS 7.1) Downtown Dublin Update The City Council received a presentation on updates to the Downtown Dublin Preferred Vision. The City Council asked clarifying questions, provided feedback on the design, and gave direction to Staff to proceed down the path as presented. 8) NEW BUSINESS - N one. DUBLIN CITY COUNCIL MINUTES REGULAR MEETING October 18, 2022 12 9) OTHER BUSINESS The City Council and Staff provided brief information -only reports, including committee reports and reports by City Council related to meetings attended at City expense (AB1234). 10) ADJOURNMENT Mayor Hernandez adjourned the meeting at 10:15 p.m. Mayor ATTEST: City Clerk DUBLIN CITY COUNCIL MINUTES REGULAR MEETING October 18, 2022 13