HomeMy WebLinkAbout4.5 Approve Purchases from JAM Services, Inc. of Traffic Signal, Communications, and Streetlight EquipmentCELEBRATING
STAFF REPORT
CITY COUNCIL
DUBLIN
CALIFORNIA
Agenda Item 4.5
DATE: November 1, 2022
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SU B.ECT : Approve Purchases from JAM Services, Inc. of Traffic Signal, Communications,
and Streetlight Equipment
Prepared by: Sai Midididdi, Associate Civil (Traffic) Engineer
EXECUTIVE SUMMARY:
The City Council will consider authorizing purchases from JAM Services, Inc. of traffic signal,
communications, and streetlight equipment up to $300,000. JAM Services, Inc. was approved as a
sole source vendor for such equipment on April 2, 2019.
STAFF RECOMMEN DATION:
Adopt the Resolution Approving the Purchase of Traffic Signal, Communication, and Streetlight
Equipment Purchases from JAM Services, Inc.
FINANCIAL IMPACT:
There are sufficient funds available in the adopted Capital Improvement Program (CIP) for these
purchases, and the annual operating budget includes funding for related, non-CIP purchases.
DESCRIPTION:
The City's current traffic signal, communications, and streetlight equipment are proprietary in
nature. Examples of such equipment are luminaires, pedestrian push buttons, LED vehicle and
pedestrian indications, traffic signal battery backup systems, lighted crosswalks, traffic signal
poles, streetlight poles, flashing beacons, network communication devices, vehicle detection
systems, and illuminated street name signs. This equipment is needed to implement
improvements associated with various Capital Improvement Program (CIP) projects and for
repair or replacement of existing facilities that are damaged or fail due to end -of -service -life
issues.
JAM Services, Inc. is a supplier providing a diverse variety of products, including those that are
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proprietary in nature. JAM Services, Inc. is the exclusive distributor or preferred reseller for
several equipment manufacturers. The following products are currently installed in the City and
sold solely by JAM Services, Inc.: illuminated street name signs, audible pedestrian push buttons,
lighted crosswalks, and traffic signal battery backup systems. On April 2, 2019, the City Council
approved JAM Services, Inc. as a sole source vendor per section 2.36.100(B)(1) of the Dublin
Municipal Code and authorized the execution of purchase agreements for traffic signal,
communications, and streetlight equipment, with a total not -to -exceed (NTE) amount of $300,000
(Resolution No. 21-19).
The City has reached the NTE amount for purchases from JAM Services, Inc. and Staff is seeking
City Council approval to set a new NTE of $300,000 for additional equipment purchases needed
for ongoing CIP projects and City operations. Staff expects this amount to be sufficient to cover
equipment purchases over the next three years.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
ATTACHMENTS:
1) Resolution Approving the Purchase of Traffic Signal, Communication, and Streetlight
Equipment Purchases from JAM Services, Inc.
2) Resolution No. 21-19
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Attachment I
RESOLUTION NO. XX — 22
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING THE PURCHASE OF TRAFFIC SIGNAL, COMMUNICATION, AND
STREELIGHT EQUIPMENT PURCHASES FROM JAM SERVICES, INC.
WHEREAS, new traffic signals, communications, and streetlight equipment are necessary
for the implementation of Capital Improvement Program (CIP) projects and for City of Dublin
operations; and
WHEREAS, JAM Services, Inc. is the leading and trusted supplier of high -quality traffic
signal, communications, and streetlight equipment; and
WHEREAS, on April 2, 2019, the City Council adopted Resolution No. 21-19 approving
JAM Services, Inc. as a sole source vendor of the traffic signal, communications, and streetlight
equipment per the Municipal Code Section 2.36.100 for a not -to -exceed amount of $300,000;
and
WHEREAS, additional equipment purchases are needed for current and future Capital
Improvement Program projects or City operations, thus a new purchase threshold of $300,000 is
required.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby approve purchases from JAM Services, Inc., for a not -to -exceed amount of $300,000.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the
purchase agreements with Jam Services, Inc., provided the purchase amount individually or
collectively is within the not -to -exceed amount and take any other actions as may be necessary
or appropriate to carry out the intent of this Resolution.
PASSED, APPROVED AND ADOPTED this 1st day of November 2022, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
Reso. No. XX-22, Item X.X, Adopted XX/XX/2022 Page 1 of 1
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ATTACHMENT - 2
RESOLUTION NO. 21 — 19
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING JAM SERVICES, INC. AS A SOLE SOURCE VENDOR FOR TRAFFIC SIGNAL,
COMMUNICATIONS AND STREETLIGHT EQUIPMENT
WHEREAS, new traffic signal, communications and street Tight equipment is necessary for the
implementation of Capital Improvement Program (CIP) projects and for City of Dublin operations; and
WHEREAS, the firm JAM Services, Inc. is the leading and trusted supplier of high -quality
traffic signal, communications and streetlight equipment; and
WHEREAS, Staff has determined that JAM Services, Inc. is qualified to be a Sole Source
Vendor as per the City of Dublin's Municipal Code Section 2.36.100; and
WHEREAS, the vendor will be compensated for the traffic signal, communications and
streetlight equipment supplied on a task -by -task basis and for a not to exceed amount of $300,000
applicable individually or collectively.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby approve JAM Services, Inc. as a sole source vendor of the traffic signal, communications and
streetlight equipment for a not -to -exceed amount of $300,000, with funds that have been approved
and appropriated for Capital Improvement Program projects or City operations.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute purchase
agreements with Jam Services, Inc., as long as the purchase amount individually or collectively is
within the not -to -exceed amount and take any other actions as may be necessary or appropriate to
carry out the intent of this Resolution.
PASSED, APPROVED AND ADOPTED this 2nd day of April 2019, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST: Cis
City Clerk
Councilmembers Goel, Hernandez, Josey, Kumagai and Mayor Haubert
Reso No. 21-19, Adopted 4/2/2019, Item 4.7 Page 1 of 1
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