HomeMy WebLinkAbout11-16-2022 YAC Agenda Packet
Special Meeting of the DUBLIN YOUTH ADVISORY COMMITTEE
Wednesday, November 16, 2022 Location: Dublin Senior Center 7600 Amador Valley Blvd
Dublin, CA 94568
Special Meeting 7:00 PM
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. ORAL COMMUNICATIONS
2.1 Public Comment At this time, the public is permitted to address the Youth Advisory Committee on
non-agendized items. Please step to the podium and clearly state your name for the
record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance
with State Law, no action or discussion may take place on any item not appearing
on the posted agenda. The Committee may respond to statements made or
questions asked, or may request Staff to report back at a future meeting concerning
the matter. Any member of the public may contact the Recording Secretary’s Office
related to the proper procedure to place an item on a future Youth Advisory
Committee agenda. The exceptions under which the Committee MAY discuss
and/or take action on items not appearing on the agenda are contained in
Government Code Section 54954.2(b)(1)(2)(3).
3. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for
approval by the Youth Advisory Committee with one single action. Members of the
audience, Staff or the Youth Advisory Committee who would like an item removed from
the Consent Calendar for purposes of public input may request the Chair to remove the
item.
3.1 Approval of the October 26, 2022 Youth Advisory Committee Regular Meeting
Minutes
The Committee will consider approval of the minutes of the October 26,
2022 Youth Advisory Committee Regular Meeting.
November 16, 2022 Dublin Youth Advisory Committee Special Meeting Agenda 1
1
STAFF RECOMMENDATION:
Approve the minutes of the October 26, 2022 Youth Advisory Committee Regular
Meeting.
Staff Report Attachment 1 - Minutes of the October 26, 2022 Youth Advisory Committee Regular
Meeting
4. UNFINISHED BUSINESS
4.1 2023 Dublin Benefit Concert Ad-Hoc Committee Updates and Discussion
The Committee will receive updates from the 2023 Dublin Benefit Concert
Ad-Hoc committee.
STAFF RECOMMENDATION:
Receive the update from the 2023 Dublin Benefit Concert Ad-Hoc committee.
Staff Report
5. NEW BUSINESS
5.1 Youth Mini Grant Presentations
The Committee will hear presentations from Youth Mini Grant applicants,
rate the applications, and provide a funding recommendation.
STAFF RECOMMENDATION:
Receive the presentations, rate proposals, and provide a funding
recommendation for City Council approval.
Staff Report
Attachment 1 - 2022-23 Mini Grant Applications and Proposals
Attachment 2 - Mini Grant Application Rating Sheet
6. OTHER BUSINESS
Brief information only reports from Committee Members and/or Staff, including
committee reports and reports by Committee Members related to meetings attended
at City expense (AB1234).
7. ADJOURNMENT
This AGENDA is posted in accordance with Government Code Section 54954.2(a)
If requested, pursuant to Government Code Section 54953.2, this agenda shall be made
available in appropriate alternative formats to persons with a disability, as required by
Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and
the federal rules and regulations adopted in implementation thereof. To make a
request for disability-related modification or accommodation, please contact the City
Clerk’s Office (925) 833-6650 at least 72 hours in advance of the meeting.
November 16, 2022 Dublin Youth Advisory Committee Special Meeting Agenda 2
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Mission
The City of Dublin promotes and supports a high quality of life, ensures a safe and
secure environment, fosters new opportunities, provides equity across all programs,
and champions a culture of diversity and inclusion.
November 16, 2022 Dublin Youth Advisory Committee Special Meeting Agenda 3
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STAFF REPORT
Youth Advisory Committee
Page 1 of 1
Agenda Item 3.1
DATE:November 17, 2022
TO:Honorable Chair and Committee Members
FROM:Jackie Dwyer, Parks & Community Services Director
SUBJECT:Approval of the October 26,2022 Youth Advisory Committee Regular Meeting MinutesPreparedby:Elisabeth Hogue,Senior Office Assistant
EXECUTIVE SUMMARY:The Committee will consider approval of the minutes of the October 26, 2022 Youth Advisory Committee Regular Meeting.
STAFF RECOMMENDATION:Approve the minutes of the October 26, 2022 Youth Advisory Committee Regular Meeting.
FINANCIAL IMPACT:None.
DESCRIPTION:The Youth Advisory Committee will consider approval of the minutes from the October 26,2022 Regular Meeting.
STRATEGIC PLAN INITIATIVE:None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Committee Agenda was posted.
ATTACHMENTS:1)Minutes of the October 26, 2022 Youth Advisory Committee Regular Meeting
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MINUTES OF THE YOUTH ADVISORY
COMMITTEE OF THE CITY OF DUBLIN
Regular Meeting: October 26, 2022
Page 1 of 3
Attachment 1
A Regular Meeting of the Dublin Youth Advisory Committee was held on Wednesday, October 26, 2022 at the Dublin Senior Center. The meeting was called to order at 7:00 PM, by Committee Chair Brandon Maskey.
1.Call to Order and Pledge of Allegiance
2.Oral CommunicationsMayor Melissa Hernandez discussed the importance of the Youth Advisory Committee and public service, provided background and history of the youth committees in the City, and shared her personal and professional journey.
2.1 Public Comment –None.
Attendee Name Title StatusBrandon Maskey Committee Chair PresentEsha Shenoy Committee Vice-Chair PresentKavin Berry Committee Member Arrived at 7:10 Chloe Brandt Committee Member PresentIrene Chi Committee Member PresentHarsh Gupta Committee Member PresentNeel KarurParekh Committee Member PresentAnika Kolan Committee Member PresentAakrisht Mehra Committee Member PresentIshita Prasad Committee Member AbsentYma Santos Committee Member PresentKrittika Senthilkumar Committee Member PresentMahidhara Sudeendra Committee Member PresentGabriella Gazman Committee Member (Alternate 1)PresentTanish Zutshi Committee Member (Alternate 2)AbsentBraden Ou Committee Member (Alternate 3)PresentAdvaith Krishna Anoop Krishna PCS Student Representative Present
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Page 2 of 3
3. Consent Calendar
3.1 Approved the minutes of the September 28, 2022 Youth Advisory Committee
Regular Meeting. The Committee approved the Consent Calendar.
RESULT:APPROVED [UNANIMOUS]
MOVED BY:Mahidhara Sudeendra, Committee Member
SECOND:Anika Kolan, Committee Member
AYES:Berry, Brandt, Chi, Gazman, Gupta, Karur-Parekh, Kolan, Maskey,Mehra, Santos, Shenoy, Sudeendra, Senthilkumar.
ABSENT:Prasad
4. Unfinished Business – None.
5. New Business
5.1 Discussion of Volunteer Assignments at Winter Events Liz Elliott, Recreation Supervisor, presented the volunteer assignments for discussion and requested volunteers.Committee members discussed the item and Chloe Brandt, Mahidhara Sudeendra, Irene Chi, and Esha Shenoy volunteered to work the Winter Event – 39
th Annual Holiday Tree Lighting Ceremony on December 1, 2022.
5.2 Discussion of Youth Mini Grant Application Review Process Liz Elliott, Recreation Supervisor, presented the Youth Mini Grants application and rating process for discussion. The Committee discussed the item, gave feedback, and asked Staff follow up questions.
6. Other BusinessYouth Mental Health Forum ad-hoc committee members provided updates, requested members brings snacks to the event, and to share City social media posts regarding the events.Committee Members Chloe Brandt and Yma Santos shared a recap of their experiences working and attending the Fall City of Dublin special events including the Floating Pumpkin Patch and the Ghosts of Dublin.
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Page 3 of 3
Advaith Krishna, PCS Student Representative, reported on business from the Parks and Community Services Commission meeting, including the Wallis Ranch Park Naming, the 2022 “Deck the Homes” Holiday Home Decorating Program, Jordan Ranch Neighborhood Square Concept Design, The Wave Waterpark updates, as well as a recap of his experience at the Fallon Sports Park Phase III opening.Liz Elliott, Recreation Supervisor, reminded the Committee of the Youth Mini-Grant Application closing date, other deadlines, upcoming commitments of Committee members, and invited Teen Librarian Susan Gardner to provide updates on programs at the Dublin Library.
7. AdjournmentThe meeting was adjourned at 8:11 PM.Minutes prepared by Senior Office Assistant, Elisabeth Hogue.
_____________________________________ChairpersonYouth Advisory Committee ATTEST:
_______________________________Liz ElliottParks and Community Services Recreation Supervisor
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STAFF REPORT
Youth Advisory Committee
Page 1 of 2
Agenda Item 5.2
DATE:November 17,2022
TO:Honorable Chair and Committee Members
FROM:Jackie Dwyer, Parks & Community Services Director
SUBJECT:2023 Dublin Benefit Concert Ad-Hoc Committee Updates and DiscussionPreparedby:Liz Elliott,Recreation Supervisor
EXECUTIVE SUMMARY:The Committee will receive updates from the 2023 Dublin Benefit Concert Ad-Hoc committee.
STAFF RECOMMENDATION:Receive the update from the 2023 Dublin Benefit Concert Ad-Hoc committee.
FINANCIAL IMPACT:None.
DESCRIPTION:Each year the Youth Advisory Committee (Committee)establishes a work plan for their term of service. A work plan serves as a guide for accomplishing goals and objectives during a specific period. At the August 24, 2022,Special Meeting, members discussed goals for the 2022-23 work plan. Upon discussion and receipt of feedback, the Committee agreed to plan and implement the 2023 Dublin Benefit Concert at the first Dublin Farmer’s Market of the season on April 6, 2023. Acts will include Dublin-based youth and senior organizations/clubs and programs that provide performing arts, multicultural awareness, or other youth-related activities. The event benefits the Fee Assistance Program. All members are expected to be present for the entire event to assist with logistics.The Committee appointed four members to the 2023 Dublin Benefit Concert Ad-Hoc Committee at the Regular Meeting on September 28, 2022. The Ad-Hoc Committee will discuss objectives from the work plan and provide an update.
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Page 2 of 2
Benefit Concert Work Plan
Plan and implement the 2023 Dublin Benefit Concert at the first Dublin Farmer’s Market of the season on April 6, 2023. Acts will include Dublin-based youth and senior organizations/clubs and programs that provide performing arts, multicultural awareness, or other youth-related activities. The event benefits the Youth Fee Assistance Program.
o Objective 1 – Establish the timeline and work plan for the event, and appoint four members to an ad hoc committee at the September 28, 2022 Regular Meeting.
o Objective 2 – Create an application for performers by February 10, 2023 for Staff review. Solicit youth and senior performers from Dublin Unified School District high and middle schools, Quarry Lane School, Valley Christian Schools, City-run youth and senior class participants, Dublin cultural arts businesses, and other venues where youth and senior artists perform starting on February 15, 2023.
o Objective 3 – The Ad Hoc Committee will review applications between March 1 and 7 and select performers by March 10, 2023.
o Objective 4 – Create and submit an event flyer for Staff review by January 25, 2023,to advertise on the City website and by City newsflash, and for distribution by Youth Advisory Committee members starting March 15, 2023. Staff will ensure inclusion in the Spring Activity Recreation Guide.
o Objective 5 – Attend, emcee, and implement the 2023 Dublin Benefit Concert on April 6, 2023, at the Farmer’s Market in Emerald Glen Park.
STRATEGIC PLAN INITIATIVE:None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Committee Agenda was posted.
ATTACHMENTS:None.
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STAFF REPORT
Youth Advisory Committee
Page 1 of 2
Agenda Item 5.2
DATE:November 16, 2022
TO:Honorable Chair and Committee Members
FROM:Jackie Dwyer, Parks & Community Services Director
SUBJECT:Youth Mini Grant PresentationsPreparedby:Liz Elliott,Recreation Supervisor
EXECUTIVE SUMMARY:The Committee will hear presentations from Youth Mini Grant applicants, rate the applications, and provide a funding recommendation.
STAFF RECOMMENDATION:Receive the presentations, rate proposals, and provide a funding recommendation for City Council approval.
FINANCIAL IMPACT:The City of Dublin Youth Mini Grant Program is supported by the General Fund in the amount of $2,500 for Fiscal Year 2022-23.
DESCRIPTION:The Youth Advisory Committee established the Mini Grant Program in Fiscal Year 2012-13 to support youth organizations that offer programs for middle and high school students other than those offered by the Parks and Community Services Department. Each year, Dublin-based youth organizations/clubs have an opportunity to apply for grant funding to assist them in offering activities to the community,including performing arts, sports, multicultural awareness, health awareness, or other activities that support projects or programs benefiting Dublin youth. Funding is recommended annually by the Committee and awarded by the Dublin City Council to organizations/clubs that best meet the needs of Dublin youth. The Committee members will hear five-minute presentations from the following qualified applicants, all of whom submitted applications by the deadline (Attachment 1): 1.DubMed2.Gardeners of the Galaxy
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Page 2 of 2
3. SHAPE (Student Health Advocates for a Positive Environment)4. Teens Unite for EducationAt the completion of all presentations, the Committee will score the presentations utilizing the rating sheet (Attachment 2), deliberate, and make funding recommendations. These recommendations will be presented to the Parks and Community Services Commission at the December 19, 2022, Regular Meeting, then to the Dublin City Council at the January 10, 2023,Regular Meeting. Upon City Council approval, awarded grantees will be notified by January 20, 2023, of their success and award amount.Upon completion of their projects, grant recipients will complete a brief project report to describe how the funds were used and how many youth were impacted. Grantees are encouraged to provide photos, testimonials, and flyers used to promote their project. Those who do not submit a report as requested may not be considered for future Youth Mini Grants. Project reports will be delivered at the Youth Advisory Committee Regular Meeting on April 26, 2023.
STRATEGIC PLAN INITIATIVE:None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Committee Agenda was posted, and groups submitting applications were notified.
ATTACHMENTS:1) 2022-23 Youth Mini Grant Applications and Proposals2) Mini Grant Application Rating Sheet
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Youth Advisory Committee - Youth Mini Grant Request for Proposals
General Information:
A. Qualifications:
1. Youth benefiting from or involved with the project must include at least 75% Dublin residents who are of middle or high school
age.
2. Organization/Club must have an adult sponsor.
3. Organization/Club must be based within the City of Dublin.
B. Proposal:
The proposal must be no longer than two-and-a-half pages, double-spaced. The proposal should include the following:
1. A brief description of your organization.
2. Describe the project and how it will benefit Dublin youth.
3. Describe what and how the funds/grant will be used.
4. Explain what proof will be given to the Youth Advisory Committee that funds were used as proposed.
5. Should a grant have been awarded in the past to the same organization, a brief review of how the money was spent and how
it benefitted the group needs to be highlighted in this year's presentation.
C. Submission:
The application and proposal will be accepted beginning Monday, October 3, 2022 at 8:00 AM., through Thursday, November 3, 2022 at
11:59 PM. *Please note: Early applications are encouraged. Applications will be disqualified if not received by the deadline and/or the
qualifications/proposal do not meet the criteria.
Two ways to submit an application and proposal:
1. Email application packet to: Liz Elliott
2. Submit the application packet in-person at the Shannon Community Center; Attention: Liz Elliott, 11600 Shannon Avenue, Dublin, CA
94568.
Print
City of Dublin Youth Advisory Committee - 2022 Youth Mini Grant
Application - Submission #5371
Date Submitted: 10/28/2022
Attachment 1
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D. Presentation (limited to five minutes)
Selected applicants will be notified on Wednesday, November 9, 2022 to present their proposal at the Youth Advisory Committee Special
Meeting on Wednesday, November 16, 2022, at 7:00 p.m. at The Dublin Senior Center. A youth member or members, along with the adult
sponsor of the organization or club, must conduct the presentation.
Name of Organization/Club:*
DubMed
Address1*
City*
Dublin
State *
CA
Zip*
94568
Phone:*
Primary Contact Person (Name & Title):*
Claire Song; Co Editor-in-Chief
Phone:*Email:*
Adult Sponsor (Name & Title):*
Anne Ha; Dublin High School Teacher
Phone: *Email:*
Amount Requesting:*
$500
Number of People in
Organization:*
28
Percent of Dublin Youth Participants:*
100%
Did the Youth Organization/Club receive grant funding in
the past?*
Yes
No
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If yes , pleas e expl ai n how the fundi ng from the Youth Mini Grants was us ed; i f the g oals were met; and the impact on the program.
I have reviewed the propos al , and to the bes t of my k nowledg e, the funds reques ted from the City of Dubli n will be us ed to provide the
s ervices des cribed in this Reques t for Propos al. I als o attes t that the above-named org ani zation/club have not recei ved a g rant from the
Ci ty of Dublin within the pas t year.
Adult S pons or's Ack nowledg ement *
Anne Ha
Date: *
10/28/2022
14
DubMed 2022 Youth Mini Grant Request
A brief description of your organization.
DubMed is a medical magazine founded by students at Dublin High school who want to tackle
the issue of accessibility in STEM. In scientific literature today, the concepts and vocabulary
used to describe these topics make it extremely difficult for the general public to understand. Our
mission is to create magazines targeting interesting health topics and discoveries that will be both
more comprehensible and accessible to accommodate a more diverse group of people. We
believe that health education should be open to people regardless of their educational
background, because advancement is not made through the intelligence of solely one individual
but begins through the contribution of a whole community. We have already developed 2 full
editions, which were presented at HOSA’s (Future Health Professionals) Health Education event,
and placed third overall in the California state.
Describe the project and how it will benefit Dublin youth.
There are many exciting discoveries and research within the health or science fields, yet due to
its limited accessibility, many are unaware of these topics. Ultimately, our goal is to create both
an informative and comprehensible medical magazine that will allow for high school students to
be acquainted with ongoing medical issues as well as novel research. The more knowledgeable
our community is about health issues, the more we can improve the quality of life on a day to
day basis. Students will also be encouraged to join the effort, with opportunities to spread their
health knowledge in the magazine. We also hope to get rid of the notion that you must use
difficult vocabulary or grammar in order to sound professional. No matter how “informal” the
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language, if it is able to create change and impact the audience, it is still an influential piece of
writing that should be acknowledged.
Every month, we focus on a different topic that targets a different subject; for example, one of
our editions last year focused on mental health. For the month of November this year, we will be
focusing on Sports Health. Many Dublin youths participate in a sport, and it is important to
emphasize the health risks related with playing these sports. Not only does our magazine provide
a platform for students interested in STEM to write, but it also directly tackles issues that are
most important to teenagers today.
Describe what and how the funds/grant will be used.
The funds will be used to print the magazines themselves, so that physical copies of the
magazine can be distributed. Using the supplier MGX Print, around 100 copies will result in
~$180, around $1.80 per magazine. This number may slightly shift depending on the number of
pages within the magazine when it is in its finalized stages. We are planning on developing 3
editions this school year, and the number of magazines printed will be around 100 for each
edition. Any leftover funds will be saved for the next edition, or for the next school year. We are
requesting a total of $500 to begin printing 2 editions this school year.
Explain what proof will be given to the Youth Advisory Committee that funds were used as
proposed.
A receipt of the transaction will be provided to the Youth Advisory Committee, as well as a copy
of the physical magazine to prove the funds were used as proposed.
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Youth Advisory C ommittee - Youth Mini Grant Request for Proposals
General Information:
A. Qualifications :
1. Youth benefiting from or involved with t he projec t must include at least 75% Dublin res ident s who are of middle or high sc hool
age.
2. Organiz at ion/Club must have an adult s pons or.
3. Organiz at ion/Club must be bas ed within t he City of Dublin.
B. Propos al:
The proposal mus t be no longer than two-and-a-half pages , double-spaced. The propos al should inc lude the following:
1. A brief des cription of y our organiz ation.
2. Describe the project and how it will benefit Dublin youth.
3. Describe what and how the funds /grant will be us ed.
4. Ex plain what proof will be given to the Yout h Advis ory Committee that funds were us ed as proposed.
5. Should a grant have been awarded in t he past to the s ame organiz at ion, a brief review of how the money was s pent and how
it benefitted the group needs to be highlighted in this y ear's pres entat ion.
C. S ubmis s ion:
Th e applicatio n and p rop o s al will b e accepted beg in nin g M o nday, Octo b er 3, 2022 at 8:00 A M ., throug h Th urs day, No v ember 3, 2022 at
11:59 PM . *Pleas e n o t e: Early ap p lications are en co u rag ed . A p plicatio n s will b e dis qu alified if n ot receiv ed by th e deadlin e and /or the
q u alificatio n s /pro pos al d o n o t meet th e criteria.
Two way s to submit an applic ation and proposal:
1. Email applicatio n p acket to: Liz Elliott
2. Sub mit the ap plicatio n p acket in-pers o n at t h e Shan non Co mmu nity Cen t er; A ttentio n : Liz Ellio tt, 11600 Shan n on Aven ue, Dublin , CA
94568.
Print
City of Dublin Youth Advisory Committee - 2022 Youth Mini Grant
Applicati on - Submission #5377
D ate Submitte d: 11/2/2022
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D. Presentation (limited to five minutes)
Selected applicants will be notified on Wednesday, November 9, 2022 to present their proposal at the Youth Advisory Committee Special
Meeting on Wednesday, November 16, 2022, at 7:00 p.m. at The Dublin Senior Center. A youth member or members, along with the adult
sponsor of the organization or club, must conduct the presentation.
Name of Organization/Club:*
Gardeners of the Galaxy
Address1*
City*
Dublin
State*
California
Zip*
94568
Phone:*
Primary Contact Person (Name & Title):*
Arjun Karur-Parekh
Phone:*Email:*
Adult Sponsor (Name & Title):*
Frank Castro, Child Nutrition DIrector, DUSD
Phone: *Email:*
Amount Requesting:*
1500
Number of People in
Organization:*
5
Percent of Dublin Youth Participants:*
100%
Did the Youth Organization/Club receive grant funding in
the past?*
Yes
No
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If yes , pleas e expl ai n how the fundi ng from the Youth Mini Grants was us ed; i f the g oals were met; and the impact on the program.
W e were proud to rec eive our first grant of $480 from the Cit y of Dublin in 2020. W e us ed thos e funds t o donate over 85 trays
(30 pounds) of s unflower mic rogreens and gave away over 500 s unflower s eedlings during the food drive for people to grow in
their bac k yards. 950 families in DUSD were fed chick en and veget arian wraps made using our s alad greens . W e were awarded
a $700 grant for the y ear 2021–2022, and in less t han three months of operat ion, we were able t o grow and distribute 115
tray s (45 pounds of microgreens !). Over 3000 diets have been supplement ed with this since early 2021.
I have reviewed the propos al , and to the bes t of my k nowledg e, the funds reques ted from the City of Dubli n will be us ed to provide the
s ervices des cribed in this Reques t for Propos al. I als o attes t that the above-named org ani zation/club have not recei ved a g rant from the
Ci ty of Dublin within the pas t year.
Adult S pons or's Ack nowledg ement *
Frank Cas tro
Date: *
11/02/2022
19
>
Dear Ms. Elliot and fellow YAC members,
I am emailing again as the previous email was sent by accident before the grant
proposal was finalized. I hope you can disregard my first email and please consider
the following. Thank you.
It is with much delight that I am reapplying for the youth grant for 2023.
My name is Arjun Karur-Parekh and I am a junior at Dublin High
School. Since I began gardening in the fifth grade, I have founded a
group called the "Gardeners of the Galaxy." Our goal is to cultivate and
contribute healthy food options to the students of Dublin Unified School
District, Tri-Valley Food Pantry, and anyone else in need. Food that is
fresh, healthful, and reasonably priced is always needed. Our group had
the pleasure of meeting that need by giving over 100 trays of pea
microgreens to the DUSD during the previous academic year with the
aid of the youth grant we received. With students back in school, the
need for fresh affordable options is even higher this year and our group
hopes to continue our efforts with the aid of another grant.
Growing microgreens will be the main emphasis of our group. It
will consist of 3-5 who will grow the greens and deliver them to the
DUSD school kitchens, as well as to Fertile Groundworks, a non-profit
church organization that has volunteered to be our distributor to local
food pantries. Adding microgreens to the menu will enhance the
nutritional value because the nutrition density is up to 6 times greater
than mature leafy greens. Our goal is to grow 5-10 pounds of
microgreens a week. To meet all the safety standards, we have
obtained a community producer license from the Alameda County of
Environmental Services. In addition, Mr. Frank Castro, the director of
nutritional services is our sponsor from the school district and has been
an excellent supporter.
Funding is essential for this project's continuation since it will be
necessary to purchase trays, soil, and seeds. Growing one tray costs
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roughly $6.10 and can yield up to 16 servings! By collaborating with
local businesses, we hope to reduce the cost even further by bulk
purchasing.
At specific checkpoints, photos will be taken to document how
the money was utilized, and correct bookkeeping, i.e. Every harvest is
weighed, photos taken at delivery, reliable databases, and there are
treasury logs. To draw even more attention to our organization, a
website with all project-related information will also be made.
We were proud to receive our first grant of $480 from the City of
Dublin in 2020. We used those funds to donate over 85 trays (30 lbs) of
sunflower microgreens and gave away over 500 sunflower seedlings
during the food drive for people to grow in their backyards! 950 families
in DUSD were fed chicken and vegetarian wraps made using our salad
greens. We were awarded a $700 grant for the year 2021–2022, and in
less than three months of operation, we were able to grow and distribute
115 trays (45 pounds of microgreens!). Over 3000 diets have been
supplemented with this since early 2021. We will be starting our growing
earlier this year and hope to get at least 5 months of growth in. This
would help to nearly double the amount of meals enhanced.
We genuinely wish to keep working hard. Securing the YAC’s
support will help with the expansion and reach of our club. All of us have
been affected by the Covid-19 epidemic, but with innovative ideas and
teamwork, we firmly think we can have a profound influence on our
neighborhood.
Thank you again for supporting us and we look forward to
hearing back from you.
Regards,
Arjun Karur-Parekh
:
Dear Ms. Elliot
It is with much delight that I am reapplying for the youth grant for 2023.
My name is Arjun Karur-Parekh and I am a junior at Dublin
High school. I have been gardening since I was in 5th grade and have
started an organization called the“Gardeners of the Galaxy ''. Our goal
is to grow and donate healthy food options to the students of Dublin
21
Unified School District, Tri-Valley Food Pantry, and anyone else in
need. By all means the COVID-19 pandemic is not continues to
evolve, the need for fresh, healthy, affordable food remains constant
and ever-present. Last school year, with the aid of the youth grant,
our club had the pleasure of contributing to that need by donating
over 100 trays of pea microgreens to the DUSD. With students back
in school, the need for fresh affordable options is even higher this
year and our group hopes to continue our efforts with the aid of
another grant.
Our club will be primarily focusing on growing microgreens. It
will consist of 3-5 who will be growing and delivering them to the
DUSD school kitchens, as well as to Fertile Groundworks, a non-profit
church organization that has volunteered to be our distributor to food
pantries. Adding microgreens to the menu will enhance the nutritional
value because the nutrition density is up to 6 times greater than
mature leafy greens. Our goal is to grow 5-10 pounds of microgreens
a week. To meet all the safety standards, we have obtained a
community producer license from the Alameda County of
Environmental Services. In addition Mr. Frank Castro, the director of
nutritional services is our sponsor from the school district and has
been an excellent supporter.
If we wish to sustain this project, funding is crucial and will be
used to buy trays, soil, and seeds. The cost of growing 1 tray is about
$6.10 which can yield up to 16 servings! By collaborating with local
businesses, we hope to reduce the cost even further by bulk
purchasing.
To prove that the funds are used as proposed, pictures will be
taken at certain milestones and accurate bookkeeping will be initiated,
ie. pictures taken at each delivery, weighing of product every harvest,
accurate databases, and treasury logs. Additionally, a website with all
information regarding the project will be created to get additional
attention to our group.
We were proud to receive our first grant of $480 from the City
of Dublin in 2020. We used those funds to donate over 85 trays of
microgreens and gave away over 500 sunflower seedlings during the
food drive for people to grow in their backyards! Those salad greens
were used to enhance the nutritional value of chicken and vegetarian
wraps which fed more than 950 families throughout DUSD! For the
2021/22 grant, we received $700 and with that, we were able to grow
and donate 115 trays and almost 45 pounds in less than 3 months of
operation. With this, we helped supplement over 2000 diets and about
3000 diets since early 2021. We will be starting our growing earlier
this year and hope to get at least 5 months of growing in and this
would help to nearly double the amount of meals enhanced.
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We sincerely hope to continue our efforts and secure your
support with this grant, so we can grow and support those in need.
The Covid-19 pandemic has taken a toll on all of us and with creative
ideas and working together, we truly believe we can make a huge
impact on our community.
Thank you again for supporting us and we look forward to
hearing back from you.
Regards,
Arjun
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you
recognize the sender and know the content is safe.
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Youth Advisory C ommittee - Youth Mini Grant Request for Proposals
General Information:
A. Qualifications :
1. Youth benefiting from or involved with t he projec t must include at least 75% Dublin res ident s who are of middle or high sc hool
age.
2. Organiz at ion/Club must have an adult s pons or.
3. Organiz at ion/Club must be bas ed within t he City of Dublin.
B. Propos al:
The proposal mus t be no longer than two-and-a-half pages , double-spaced. The propos al should inc lude the following:
1. A brief des cription of y our organiz ation.
2. Describe the project and how it will benefit Dublin youth.
3. Describe what and how the funds /grant will be us ed.
4. Ex plain what proof will be given to the Yout h Advis ory Committee that funds were us ed as proposed.
5. Should a grant have been awarded in t he past to the s ame organiz at ion, a brief review of how the money was s pent and how
it benefitted the group needs to be highlighted in this y ear's pres entat ion.
C. S ubmis s ion:
Th e applicatio n and p rop o s al will b e accepted beg in nin g M o nday, Octo b er 3, 2022 at 8:00 A M ., throug h Th urs day, No v ember 3, 2022 at
11:59 PM . *Pleas e n o t e: Early ap p lications are en co u rag ed . A p plicatio n s will b e dis qu alified if n ot receiv ed by th e deadlin e and /or the
q u alificatio n s /pro pos al d o n o t meet th e criteria.
Two way s to submit an applic ation and proposal:
1. Email applicatio n p acket to: Liz Elliott
2. Sub mit the ap plicatio n p acket in-pers o n at t h e Shan non Co mmu nity Cen t er; A ttentio n : Liz Ellio tt, 11600 Shan n on Aven ue, Dublin , CA
94568.
Print
City of Dublin Youth Advisory Committee - 2022 Youth Mini Grant
Applicati on - Submission #5378
D ate Submitte d: 11/2/2022
24
D. Presentation (limited to five minutes)
Selected applicants will be notified on Wednesday, November 9, 2022 to present their proposal at the Youth Advisory Committee Special
Meeting on Wednesday, November 16, 2022, at 7:00 p.m. at The Dublin Senior Center. A youth member or members, along with the adult
sponsor of the organization or club, must conduct the presentation.
Name of Organization/Club:*
SHAPE (Student Health Advocates for a Positive Environment)
Address1*
City*
Dublin
State *
California
Zip*
94568
Phone:*
Primary Contact Person (Name & Title):*
Ms. Laasya Balupari
Phone:*Email:*
Adult Sponsor (Name & Title):*
Ms. Eleana Brumage
Phone: *Email:*
Amount Requesting:*
$350
Number of People in
Organization:*
32
Percent of Dublin Youth Participants:*
100%
Did the Youth Organization/Club receive grant funding in
the past?*
Yes
No
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If yes , pleas e expl ai n how the fundi ng from the Youth Mini Grants was us ed; i f the g oals were met; and the impact on the program.
I have reviewed the propos al , and to the bes t of my k nowledg e, the funds reques ted from the City of Dubli n will be us ed to provide the
s ervices des cribed in this Reques t for Propos al. I als o attes t that the above-named org ani zation/club have not recei ved a g rant from the
Ci ty of Dublin within the pas t year.
Adult S pons or's Ack nowledg ement *
Eleana Brumage
Date: *
11/2/2022
26
Dear Dublin Youth Advisory Committee and the City of Dublin,
We are SHAPE (Student Health Advocates for a Positive Environment), a club at Dublin
High School centered around community health and helping others live a healthier lifestyle.
SHAPE was founded by two Dublin student athletes who realized that their needs and the needs
of several other students were not being met. The catalyst? Seeing dozens of kids spending hours
in the sun without sunscreen. Considering that skin cancer is the most common cancer in the US,
sunscreen is a basic necessity to half one’s risk of cancer and melanoma. We decided that we
wanted to tackle this issue, and other ones such as menstrual disorders, homelessness, and water
quality.
Our objective is to improve and support the health of all students on campus, as well as
the community. Through the many projects we will complete, members will learn about the
different issues students experience on campus. Projects will provide and implement solutions on
campus, aiding hundreds students by giving them important resources and promoting healthier
habits schoolwide, leading to a healthier student body.
We are incredibly focused on finding ways to make a loud, direct impact on our
community. Our first project, funding sunscreen dispensers for our Sports Complex, will be
positively impacting hundreds of different athletes: from soccer players, cross country runners,
and sprinters, to tennis players, golfers, and swimmers. Simultaneously, we are also working on
arranging guest speakers to talk about an issue we see present in our community, the Female
Athlete Triad, which is a set of health issues common in female athletes that has directly caused
several bone problems, mental health struggles, decreased athletic performance, and injuries for
our athletes. These, along with scheduled projects to help the homeless this winter, stock
27
bathrooms with menstrual products, and make first aid more accessible, are ways we are
impacting the Dublin student body.
We already conducted our first fundraiser by selling Halloween grams for students, but
running our solutions requires more funding than we currently have. Although we have raised
enough for the installation of sunscreen dispensers in the Sports Complex, funding from this
grant will allow us to consistently refill the dispenser for the spring season, giving students and
athletes daily access to this resource. Maintenance is estimated to be around $50 dollars a month
for three months, serving over 200 student athletes. From there, we will also begin stocking other
supplies, such as menstrual products. This winter we are going to run a series of knitting classes,
where families all over Dublin can participate in knitting hats and scarves for local homeless
shelters. Though the majority of this event will be fueled by volunteers, we have an estimated
$50 cost for this workshop. This will require funding to provide participants with the necessary
materials for knitting. Finally, we are prototyping water filtration systems throughout campus,
making cleaner water available to students. We have noticed that students frequently complain
about their poor water quality at school, with many choosing to be dehydrated over drinking the
water provided. Since our advisor and school have extra materials that we can use, the cost for
this project is around $30. Other workshops and guest speakers are also planning to be run.
As proof of proper handling of funds, SHAPE is dedicated to tracking our earnings,
spendings, and other transactions. We keep all this information in our club records, as well as
keep receipts of any purchases the club makes. This information will be consistently updated and
shared with the Youth Advisory Committee. All files and treasury information is maintained on a
Google Drive Folder, which will be shared with the YAC, and pictures of events are posted on
28
our social media. At the end of the year, SHAPE is willing to hold a meeting/presentation with
the YAC to discuss the outcomes of the club and the usage of the funds.
Thank you for considering our request, and we hope you support our mission to create a
healthier community in Dublin.
Sincerely,
Laasya Balupari and Isha Mittal
Co-Presidents of SHAPE @ Dublin High
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Youth Advisory C ommittee - Youth Mini Grant Request for Proposals
General Information:
A. Qualifications :
1. Youth benefiting from or involved with t he projec t must include at least 75% Dublin res ident s who are of middle or high sc hool
age.
2. Organiz at ion/Club must have an adult s pons or.
3. Organiz at ion/Club must be bas ed within t he City of Dublin.
B. Propos al:
The proposal mus t be no longer than two-and-a-half pages , double-spaced. The propos al should inc lude the following:
1. A brief des cription of y our organiz ation.
2. Describe the project and how it will benefit Dublin youth.
3. Describe what and how the funds /grant will be us ed.
4. Ex plain what proof will be given to the Yout h Advis ory Committee that funds were us ed as proposed.
5. Should a grant have been awarded in t he past to the s ame organiz at ion, a brief review of how the money was s pent and how
it benefitted the group needs to be highlighted in this y ear's pres entat ion.
C. S ubmis s ion:
Th e applicatio n and p rop o s al will b e accepted beg in nin g M o nday, Octo b er 3, 2022 at 8:00 A M ., throug h Th urs day, No v ember 3, 2022 at
11:59 PM . *Pleas e n o t e: Early ap p lications are en co u rag ed . A p plicatio n s will b e dis qu alified if n ot receiv ed by th e deadlin e and /or the
q u alificatio n s /pro pos al d o n o t meet th e criteria.
Two way s to submit an applic ation and proposal:
1. Email applicatio n p acket to: Liz Elliott
2. Sub mit the ap plicatio n p acket in-pers o n at t h e Shan non Co mmu nity Cen t er; A ttentio n : Liz Ellio tt, 11600 Shan n on Aven ue, Dublin , CA
94568.
Print
City of Dublin Youth Advisory Committee - 2022 Youth Mini Grant
Applicati on - Submission #5373
D ate Submitte d: 10/30/2022
30
D. Presentation (limited to five minutes)
Selected applicants will be notified on Wednesday, November 9, 2022 to present their proposal at the Youth Advisory Committee Special
Meeting on Wednesday, November 16, 2022, at 7:00 p.m. at The Dublin Senior Center. A youth member or members, along with the adult
sponsor of the organization or club, must conduct the presentation.
Name of Organization/Club:*
Teens Unite for Education
Address1*
City*
Dublin
State *
Ca
Zip*
94568
Phone:*
Primary Contact Person (Name & Title):*
Saiesha Goel; President
Phone:*Email:*
Adult Sponsor (Name & Title):*
Shamila Yaqub; Advisor
Phone: *
(
Email:*
Amount Requesting:*
$500
Number of People in
Organization:*
30
Percent of Dublin Youth Participants:*
100%
Did the Youth Organization/Club receive grant funding in
the past?*
Yes
No
31
If yes , pleas e expl ai n how the fundi ng from the Youth Mini Grants was us ed; i f the g oals were met; and the impact on the program.
Using t he funds provided to us from the Youth Mini Grant, we were able to provide 70+ s tudents with back pack s and the
materials they need to s ucc eed. This y ear our goal is t o impac t at least 90+ s t udents.
I have reviewed the propos al , and to the bes t of my k nowledg e, the funds reques ted from the City of Dubli n will be us ed to provide the
s ervices des cribed in this Reques t for Propos al. I als o attes t that the above-named org ani zation/club have not recei ved a g rant from the
Ci ty of Dublin within the pas t year.
Adult S pons or's Ack nowledg ement *
Shamaila Yaqub
Date: *
10/30/22
32
Teens Unite For Education Mini Grant Proposal
Dear Youth Advisory Committee Members,
My name is Saiesha Goel and I am the President of Teens Unite For Education at Dublin
High School. This club was founded in 2017 by Shaina Goel. The members of our club are
students from four grade levels at Dublin High School. The mission of our club is to provide
necessary resources to kids in low income families which will allow them to succeed and thrive
in their educational journey. This year, our aim is to provide backpacks and school supplies to all
students at a local low-income preschool, Kidango. Kidango is located in West Dublin right next
to Dublin High School. Many people think that people who live in Dublin are financially well
off, but this isn’t always the case. Therefore, we would like to give back to our local community
and help those in need. By donating to people who may not be able to afford the necessary
supplies for their children, we are supporting our future generation strive towards their desired
goals. We plan to donate backpacks, notebooks, writing utensils, erasers, rulers, small
non-perishable snacks, etc. In the past years, we have also donated $200+ to a nonprofit
organization called Yours Humanly. Yours Humanly has a similar goal as us, they help kids in
low-income housing, all over the world, get a chance to receive the gift of education.
Although we hope to receive the grant to ensure that we continue to give back to our
local community, we will also continue to fundraise throughout the year. We plan on partnering
with teen hotspots like BobaX, T4, Panda Express, Ini Burger, Chipotle, etc. If we are granted
the funds we are requesting, we will provide receipts to prove that we are using the money to buy
the necessary supplies for the students. We will also include pictures of the dropoff and handing
out the backpacks.
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In the past, our club has graciously been granted donations by the Youth Advisory Mini
Grant Committee. Each year, we have spent this money wisely and given children backpacks full
of treats and school supplies. One year, we were able to fundraise additional funds which we
used towards holding a nutritional class at Kidango. This class helped educate little kids and their
families on the importance of nutrition and picking healthier snack options to keep them
physically healthy.
Last year we used the grant money to buy backpacks, pencils, folders, pencil pouches,
and more. At the end of the year, we delivered the backpacks full of supplies to Kidango, Dublin.
Our donation helped these kids and their families be better prepared for their upcoming school
year.
Thank you for your time and consideration,
Saiesha Goel
President of Teens Unite for Education
34
City of Dublin
Youth Advisory Comm ittee
Mini Grant Rating Form
Attachment 2
Organization:______________________________ Program:_______________________________
PROPOSAL SCORE
Maximum of 15 points
RECOMMEND FUNDING Yes No
Total Requested Total Recommended
RECOMMENDING FUNDING FOR THE FOLLOWING YOUTH ACTIVITIES:(CHECK ONE).
SCHOOL CLUB SPORT ORGANIZATION PERFORMING ARTS CULTURAL AWARENESS
HEALTH AWARENESS OTHER YOUTH ACTIVITY/ORGANIZATION___________________
THE WORD “PROGRAM”IS USED BELOW ON THIS FORM TO INCLUDE SERVICES,ACTIVITIES OR IMPROVEMEN TS.
1.Organization/Management
Youth benefitting from or involved with the project must include 75% Dublin residents who are of middle
school or high school age.
The youth organization/group,as presented in the application,is able to achieve the stated goals and outcomes.
The youth organization/group has completed all required aspects of the application process.
The youth organization/group has an adult sponsor that assists in the management or oversight of the
organization/group.
(Maximum of 5) ______
2.Needs/Benefi t
The recipients are the appropriate target group (75%Dublin youth).
The applicant provides an activity to Dublin residents that other organizations do not provide.
Applicant’s proposed activity supports projects and programs serving or benefitting Dublin youth.
The applicant collaborates with other youth-oriented organizations.
(Maximum of 5) ______
3.Funding/Budget
The youth organization/group described in detail what the funds will be used for.
The youth organization/group described how they will provide verification to the YAC that the funds were
used as proposed.
(Maximum of 5) ______
35