HomeMy WebLinkAbout4.10 Agreement with Workforce Integrity and Training Solutions for Community Workforce Agreement Administration and Implementation ServicesCELEBRATING
STAFF REPORT
CITY COUNCIL
DUBLIN
CALIFORNIA
Agenda Item 4.10
DATE: December 6, 2022
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SU B.ECT : Agreement with Workforce Integrity and Training Solutions for Community
Workforce Agreement Administration and Implementation Services
Prepared by: Jordan Foss, Management Analyst II
EXECUTIVE SUMMARY:
The City Council will consider approving an agreement with Workforce Integrity and Training
Solutions, LLC for Community Workforce Agreement administration and implementation on -call
services.
STAFF RECOMMENDATION:
Adopt the Resolution Approving an Agreement for On -Call Community Workforce Agreement
Administration and Implementation Services with Workforce Integrity and Training Solutions,
LLC.
FINANCIAL IMPACT:
The cost of these services will be charged to the Public Works Department in accordance with the
adopted annual budget and associated capital improvement project.
DESCRIPTION:
On January 11, 2022, the City Council adopted Resolution No. 05-22, which approved the
Community Workforce Agreement (CWA) between the City of Dublin and the Building and
Construction Trades Council of Alameda County and its affiliated unions. The purpose of the CWA
includes promoting the efficiency of construction operations for the City through the use of skilled
labor, providing for the peaceful settlement of labor disputes and grievances without strikes or
lockouts, and increasing training and employment opportunities in the construction trades
through local hire, apprenticeship and pre -apprenticeship, and community partnership programs
for residents of the region.
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The Public Works Department utilizes consultants on Capital Improvement Program (CIP)
projects, private development projects, transportation engineering services, and on -call services.
In order to administer and coordinate services for the CWA, Staff solicited consultants through an
open and competitive request for qualifications (RFQ) process. The RFQ process is used to identify
consulting firms with the necessary background and experience to provide services and to ensure
that the cost for services is competitive. The CWA Administrator/Coordinator Services RFQ
specified that selection would be based on quality and completeness of submissions, as well as a
firm's experience with engagements of similar scope and complexity. The RFQ was sent to firms
that had expressed interest in receiving RFQs and was also posted on the City's website.
Four proposals were received from the following in response to the RFQ: Lowe Consulting Group,
The Solis Group, The Labor Compliance Managers (TLCM), and Workforce Integrity and Training
Solutions (WITS). In reviewing all qualifications, Staff recommends one firm to provide on -call
services from December 6, 2022 through December 31, 2025. The recommended firm and not -to -
exceed compensation amount over the three year term is as follows:
On -Call Community Workforce Agreement Administration and
Implementation Services
Consultant
Proposed Compensation Limit
Workforce Integrity and Training Solutions
$750,000
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
ATTACHMENTS:
1) Resolution Approving an Agreement for On -call Community Workforce Agreement
Administration and Implementation Services with Workforce Integrity and Training Solutions,
LLC
2) Exhibit A to the Resolution - Consulting Services Agreement with Workforce Integrity and
Training Solutions for Community Workforce Agreement Administration and Implementation
Services
3) Requests for Qualifications for Community Workforce Agreement Administrator/Coordinator
Services
4) Statement of Qualifications for Community Workforce Agreement Administrator/Coordinator
Services
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Attachment I
RESOLUTION NO. XX — 22
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING AN AGREEMENT FOR ON -CALL COMMUNITY WORKFORCE AGREEMENT
ADMINISTRATION AND IMPLEMENTATION SERVICES WITH WORKFORCE INTEGRITY
AND TRAINING SOLUTIONS, LLC
WHEREAS, on January 11, 2022, the City Council of the City of Dublin adopted Resolution
No. 05-22 authorizing the Community Workforce Agreement between the City of Dublin and
building and construction trades council of Alameda County and its affiliated unions; and
WHEREAS, on October 13, 2021, Staff issued a Request for Qualifications (RFQ) for
Community Workforce Agreement Administrator/Coordinator services; and
WHEREAS, the City received four responses to the RFQ; and
WHEREAS, Staff reviewed and evaluated the statements of qualifications in accordance
with the RFQ rating criteria; and
WHEREAS, the City desires to enter into an agreement with Workforce Integrity and
Training Solutions, LLC (WITS) for on -call community workforce agreement administration and
implementation services for a not -to -exceed amount of $750,000 over a term beginning December
6, 2022 and ending December 31, 2025.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby authorize the City Manager to execute the agreement with Workforce Integrity and Training
Solutions, LLC (WITS) (attached hereto as Exhibit A) for a contract amount not to exceed
$750,000 for the contractual period.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute amendments
to the agreement to extend the terms for a maximum of two years beyond the initial term.
BE IT FURTHER RESOLVED that the City Manager is authorized to make any necessary,
non -substantive changes to carry out the intent of this Resolution.
{Signatures on the Follow Page}
Reso. No. XX-22, Item X.X, Adopted 12/06/22 Page 1 of 2 234
PASSED, APPROVED AND ADOPTED this 6th day of December 2022, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
Reso. No. XX-22, Item X.X, Adopted XX/XX/22 Page 2 of 2 235
DocuSign Envelope ID: EEF51E58-4B5D-4DFD-9BF6-A54D8B964511
Attachment 2
CONSULTING SERVICES AGREEMENT BETWEEN
THE CITY OF DUBLIN AND
WORKFORCE INTEGRITY AND TRAINING SOLUTIONS
FOR
COMMUNITY WORKFORCE AGREEMENT ADMINISTRATION AND IMPLEMENTATION SERVICES
THIS AGREEMENT for consulting services is made by and between the City of Dublin ("City") and
Workforce Integrity and Training Solutions ("Consultant") (together sometimes referred to as the "Parties")
as of December 6, 2022 (the "Effective Date").
Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant
shall provide to City the services described in the Scope of Work attached as Exhibit A at the time and
place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms
of this Agreement and Exhibit A, the Agreement shall prevail.
1.1
Term of Services. The term of this Agreement shall begin on the Effective Date and shall
end on December 31, 2025, the date of completion specified in Exhibit A, and Consultant
shall complete the work described in Exhibit A on or before that date, unless the term of
the Agreement is otherwise terminated or extended, as provided for in Section 8. The time
provided to Consultant to complete the services required by this Agreement shall not affect
the City's right to terminate the Agreement, as referenced in Section 8. Notwithstanding
the foregoing this Agreement may be extended on a month to month basis for up to 6
months upon the written consent of the Consultant and the City Manager, provided that: a)
sufficient funds have been appropriated for such purchase, b) the price charged by the
Consultant for the provision of the serves described in Exhibit A does not increase. None
of the foregoing shall affect the City's right to terminate the Agreement as provided for in
Section 8.
1.2 Standard of Performance. Consultant shall perform all services required pursuant to this
Agreement in the manner and according to the standards observed by a competent
practitioner of the profession in which Consultant is engaged.
1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform
services pursuant to this Agreement. In the event that City, in its sole discretion, at any
time during the term of this Agreement, desires the reassignment of any such persons,
Consultant shall, immediately upon receiving notice from City of such desire of City,
reassign such person or persons.
1.4 Time. Consultant shall devote such time to the performance of services pursuant to this
Agreement as may be reasonably necessary to meet the standard of performance
provided in Subsection 1.2 above and to satisfy Consultant's obligations hereunder.
1.5 RESERVED.
1.6 RESERVED.
Consulting Services Agreement between City of Dublin and
WITS for CWA Administration & Implementation Services
12/6/2022
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Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed
$750,000.00 notwithstanding any contrary indications that may be contained in Consultant's proposal, for
services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict
between this Agreement and Consultant's proposal, attached as Exhibit A, regarding the amount of
compensation, the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this
Agreement at the time and in the manner set forth herein. The payments specified below shall be the only
payments from City to Consultant for services rendered pursuant to this Agreement. Consultant shall
submit all invoices to City in the manner specified herein. Except as specifically authorized by City in
writing, Consultant shall not bill City for duplicate services performed by more than one person.
Consultant and City acknowledge and agree that compensation paid by City to Consultant under this
Agreement is based upon Consultant's estimated costs of providing the services required hereunder,
including salaries and benefits of employees and subcontractors of Consultant. Consequently, the Parties
further agree that compensation hereunder is intended to include the costs of contributions to any pensions
and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City
therefore has no responsibility for such contributions beyond compensation required under this Agreement.
2.1 Invoices. Consultant shall submit invoices, not more often than once a month during the
term of this Agreement, based on the cost for services performed and reimbursable costs
incurred prior to the invoice date. No individual performing work under this Agreement shall
bill more than 2,000 hours in a fiscal year unless approved, in writing, by the City Manager
or his/her designee. Invoices shall contain the following information:
■ Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.;
■ The beginning and ending dates of the billing period;
• A Task Summary containing the original contract amount, the amount of prior billings,
the total due this period, the balance available under the Agreement, and the
percentage of completion;
• A copy of the applicable time entries or time sheets shall be submitted showing the
following:
o Daily logs of total hours worked by each individual performing work under
this Agreement
o Hours must be logged in increments of tenths of an hour or quarter hour
o If this Agreement covers multiple projects, all hours must also be logged
by project assignment
o A brief description of the work, and each reimbursable expense
• The total number of hours of work performed under the Agreement by Consultant and
each employee, agent, and subcontractor of Consultant performing services
hereunder;
• The Consultant's signature;
Consulting Services Agreement between City of Dublin and
WITS for CWA Administration & Implementation Services
12/62022
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■ Consultant shall give separate notice to the City when the total number of hours
worked by Consultant and any individual employee, agent, or subcontractor of
Consultant reaches or exceeds 800 hours within a 12-month period under this
Agreement and any other agreement between Consultant and City. Such notice shall
include an estimate of the time necessary to complete work described in Exhibit A and
the estimate of time necessary to complete work under any other agreement between
Consultant and City, if applicable.
2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for
services satisfactorily performed, and for authorized reimbursable costs incurred. City
shall have 30 days from the receipt of an invoice that complies with all of the requirements
above to pay Consultant.
2.3 Final Payment. City shall pay the last 10% of the total sum due pursuant to this
Agreement within 60 days after completion of the services and submittal to City of a final
invoice, if all services required have been satisfactorily performed.
2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to
this Agreement. City shall not pay any additional sum for any expense or cost whatsoever
incurred by Consultant in rendering services pursuant to this Agreement. City shall make
no payment for any extra, further, or additional service pursuant to this Agreement.
In no event shall Consultant submit any invoice for an amount in excess of the maximum
amount of compensation provided above either for a task or for the entire Agreement,
unless the Agreement is modified prior to the submission of such an invoice by a properly
executed change order or amendment.
2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed
the amounts shown on the compensation schedule attached hereto as Exhibit B.
2.6 Reimbursable Expenses. Reimbursable expenses are specified in Exhibit B. Expenses
not listed in Exhibit B are not chargeable to City. Reimbursable expenses are included in
the total amount of compensation provided under this Agreement that shall not be
exceeded.
2.7 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes
incurred under this Agreement and any similar federal or state taxes.
2.8 Payment upon Termination. In the event that the City or Consultant terminates this
Agreement pursuant to Section 8, the City shall compensate the Consultant for all
outstanding costs and reimbursable expenses incurred for work satisfactorily completed as
of the date of written notice of termination. Consultant shall maintain adequate logs and
timesheets to verify costs incurred to that date.
Consulting Services Agreement between City of Dublin and
WITS for CWA Administration & Implementation Services
12/6/2022
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2.9 Authorization to Perform Services. The Consultant is not authorized to perform any
services or incur any costs whatsoever under the terms of this Agreement until receipt of
authorization from the Contract Administrator.
Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole
cost and expense, provide all facilities and equipment that may be necessary to perform the services
required by this Agreement. City shall make available to Consultant only the facilities and equipment listed
in this section, and only under the terms and conditions set forth herein.
City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be
reasonably necessary for Consultant's use while consulting with City employees and reviewing records and
the information in possession of the City. The location, quantity, and time of furnishing those facilities shall
be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve
incurring any direct expense, including but not limited to computer, long-distance telephone or other
communication charges, vehicles, and reproduction facilities.
Section 4. INSURANCE REQUIREMENTS. Before fully executing this Agreement, Consultant, at its
own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance
listed below against claims for injuries to persons or damages to property that may arise from or in
connection with the performance of the work hereunder by the Consultant and its agents, representatives,
employees, and subcontractors. Consistent with the following provisions, Consultant shall provide proof
satisfactory to City of such insurance that meets the requirements of this section and under forms of
insurance satisfactory in all respects, and that such insurance is in effect prior to beginning work.
Consultant shall maintain the insurance policies required by this section throughout the term of this
Agreement. The cost of such insurance shall be included in the Consultant's bid or proposal. Consultant
shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all
insurance required herein for the subcontractor(s) and provided evidence to City that such insurance is in
effect. VERIFICATION OF THE REQUIRED INSURANCE SHALL BE SUBMITTED AND MADE PART OF
THIS AGREEMENT PRIOR TO EXECUTION. Consultant shall maintain all required insurance listed
herein for the duration of this Agreement.
4.1 Workers' Compensation.
4.1.1 General Requirements. Consultant shall, at its sole cost and expense, maintain
Statutory Workers' Compensation Insurance and Employer's Liability Insurance for
any and all persons employed directly or indirectly by Consultant. The Statutory
Workers' Compensation Insurance and Employer's Liability Insurance shall be
provided with limits of not less than $1,000,000 per accident. In the alternative,
Consultant may rely on a self-insurance program to meet these requirements, but
only if the program of self-insurance complies fully with the provisions of the
California Labor Code. Determination of whether a self-insurance program meets
the standards of the California Labor Code shall be solely in the discretion of the
Contract Administrator.
Consulting Services Agreement between City of Dublin and
WITS for CWA Administration & Implementation Services
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The Workers' Compensation policy shall be endorsed with a waiver of subrogation
in favor of the entity for all work performed by the Consultant, its employees,
agents, and subcontractors.
4.1.2 Submittal Requirements. To comply with Subsection 4.1, Consultant shall
submit the following:
a. Certificate of Liability Insurance in the amounts specified in the section;
and
b. Waiver of Subrogation Endorsement as required by the section.
4.2 Commercial General and Automobile Liability Insurance.
4.2.1 General Requirements. Consultant, at its own cost and expense, shall maintain
commercial general liability insurance for the term of this Agreement in an amount
not less than $1,000,000 and automobile liability insurance for the term of this
Agreement in an amount not less than $1,000,000 per occurrence, combined
single limit coverage for risks associated with the work contemplated by this
Agreement. If a Commercial General Liability Insurance or an Automobile Liability
form or other form with a general aggregate limit is used, either the general
aggregate limit shall apply separately to the work to be performed under this
Agreement or the general aggregate limit shall be at least twice the required
occurrence limit. Such coverage shall include but shall not be limited to, protection
against claims arising from bodily and personal injury, including death resulting
therefrom, and damage to property resulting from activities contemplated under
this Agreement, including without limitation, blanket contractual liability and the
use of owned and non -owned automobiles.
4.2.2 Minimum Scope of Coverage. Commercial general coverage shall be at least as
broad as Insurance Services Office Commercial General Liability occurrence form
CG 0001 (most recent edition) covering comprehensive General Liability on an
"occurrence" basis. Automobile coverage shall be at least as broad as Insurance
Services Office Automobile Liability form CA 0001, Code 1 (any auto). No
endorsement shall be attached limiting the coverage.
4.2.3 Additional Requirements. Each of the following shall be included in the
insurance coverage or added as a certified endorsement to the policy:
a. The Insurance shall cover on an occurrence or an accident basis, and not
on a claims -made basis.
b. City, its officers, officials, employees, and volunteers are to be covered as
additional insureds as respects: liability arising out of work or operations
performed by or on behalf of the Consultant; or automobiles owned,
leased, hired, or borrowed by the Consultant.
Consulting Services Agreement between City of Dublin and
WITS for CWA Administration & Implementation Services
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c. Consultant hereby agrees to waive subrogation which any insurer or
contractor may require from vendor by virtue of the payment of any loss.
Consultant agrees to obtain any endorsements that may be necessary to
effect this waiver of subrogation.
d. For any claims related to this Agreement or the work hereunder, the
Consultant's insurance coverage shall be primary insurance as respects
the City, its officers, officials, employees, and volunteers. Any insurance
or self-insurance maintained by the City, its officers, officials, employees,
or volunteers shall be excess of the Consultant's insurance and shall not
contribute with it.
4.2.4 Submittal Requirements. To comply with Subsection 4.2, Consultant shall
submit the following:
a. Certificate of Liability Insurance in the amounts specified in the section;
b. Additional Insured Endorsement as required by the section;
c. Waiver of Subrogation Endorsement as required by the section; and
d. Primary Insurance Endorsement as required by the section.
4.3 Professional Liability Insurance.
4.3.1 General Requirements. Consultant, at its own cost and expense, shall maintain
for the period covered by this Agreement professional liability insurance for
licensed professionals performing work pursuant to this Agreement in an amount
not less than $2,000,000 covering the licensed professionals' errors and
omissions. Any deductible or self -insured retention shall not exceed $150,000 per
claim.
4.3.2 Claims -Made Limitations. The following provisions shall apply if the professional
liability coverage is written on a claims -made form:
a. The retroactive date of the policy must be shown and must be before the
date of the Agreement.
b. Insurance must be maintained and evidence of insurance must be
provided for at least 3 years after completion of the Agreement or the
work, so long as commercially available at reasonable rates.
c. If coverage is canceled or not renewed and it is not replaced with another
claims -made policy form with a retroactive date that precedes the date of
Consulting Services Agreement between City of Dublin and
WITS for CWA Administration & Implementation Services
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this Agreement, Consultant shall purchase an extended period coverage
for a minimum of 3 years after completion of work under this Agreement.
d. A copy of the claim reporting requirements must be submitted to the City
for review prior to the commencement of any work under this Agreement.
4.3.3 Submittal Requirements. To comply with Subsection 4.3, Consultant shall
submit the Certificate of Liability Insurance in the amounts specified in the section.
4.4 All Policies Requirements.
4.4.1 Acceptability of Insurers. All insurance required by this section is to be placed
with insurers with a Bests' rating of no less than A:VII.
4.4.2 Verification of Coverage. Prior to beginning any work under this Agreement,
Consultant shall furnish City with complete copies of all Certificates of Liability
Insurance delivered to Consultant by the insurer, including complete copies of all
endorsements attached to the policies. All copies of Certificates of Liability
Insurance and certified endorsements shall show the signature of a person
authorized by that insurer to bind coverage on its behalf. If the City does not
receive the required insurance documents prior to the Consultant beginning work,
it shall not waive the Consultant's obligation to provide them. The City reserves
the right to require complete copies of all required insurance policies at any time.
4.4.3 Deductibles and Self -Insured Retentions. Consultant shall disclose to and
obtain the written approval of City for the self -insured retentions and deductibles
before beginning any of the services or work called for by any term of this
Agreement. At the option of the City, either: the insurer shall reduce or eliminate
such deductibles or self -insured retentions as respects the City, its officers,
employees, and volunteers; or the Consultant shall provide a financial guarantee
satisfactory to the City guaranteeing payment of losses and related investigations,
claim administration and defense expenses.
4.4.4 Wasting Policies. No policy required by this Section 4 shall include a "wasting"
policy limit (i.e. limit that is eroded by the cost of defense).
4.4.5 Endorsement Requirements. Each insurance policy required by Section 4 shall
be endorsed to state that coverage shall not be canceled by either party, except
after 30 days' prior written notice has been provided to the City.
4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its
policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall be subject to all of the
requirements stated herein.
Consulting Services Agreement between City of Dublin and
WITS for CWA Administration & Implementation Services
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4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide
or maintain any insurance policies or policy endorsements to the extent and within the time
herein required, City may, at its sole option exercise any of the following remedies, which
are alternatives to other remedies City may have and are not the exclusive remedy for
Consultant's breach:
■ Obtain such insurance and deduct and retain the amount of the premiums for such
insurance from any sums due under the Agreement;
■ Order Consultant to stop work under this Agreement or withhold any payment that
becomes due to Consultant hereunder, or both stop work and withhold any payment,
until Consultant demonstrates compliance with the requirements hereof; and/or
■ Terminate this Agreement.
Section 5. INDEMNIFICATION AND CONSULTANT'S RESPONSIBILITIES. Refer to the attached
Exhibit C, which is incorporated herein and made a part of this Agreement.
Section 6. STATUS OF CONSULTANT.
6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall
be an independent contractor and shall not be an employee of City. This Agreement shall
not be construed as an agreement for employment. City shall have the right to control
Consultant only insofar as the results of Consultant's services rendered pursuant to this
Agreement and assignment of personnel pursuant to Subsection 1.3; however, otherwise
City shall not have the right to control the means by which Consultant accomplishes
services rendered pursuant to this Agreement. Consultant further acknowledges that
Consultant performs Services outside the usual course of the City's business; and is
customarily engaged in an independently established trade, occupation, or business of the
same nature as the Consultant performs for the City and has the option to perform such
work for other entities. Notwithstanding any other City, state, or federal policy, rule,
regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents,
and subcontractors providing services under this Agreement shall not qualify for or
become entitled to, and hereby agree to waive any and all claims to, any compensation,
benefit, or any incident of employment by City, including but not limited to eligibility to
enroll in the California Public Employees Retirement System (PERS) as an employee of
City and entitlement to any contribution to be paid by City for employer contributions and/or
employee contributions for PERS benefits.
6.2 Consultant Not an Agent. Except as City may specify in writing, Consultant shall have no
authority, express or implied, to act on behalf of City in any capacity whatsoever as an
agent. Consultant shall have no authority, express or implied, pursuant to this Agreement
to bind City to any obligation whatsoever.
Section 7. LEGAL REQUIREMENTS.
Consulting Services Agreement between City of Dublin and
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7.1 Governing Law. The laws of the State of California shall govern this Agreement.
7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with
all laws and regulations applicable to the performance of the work hereunder, including but
not limited to, the California Building Code, the Americans with Disabilities Act, and any
copyright, patent or trademark law. Consultant's failure to comply with any law(s) or
regulation(s) applicable to the performance of the work hereunder shall constitute a breach
of contract.
7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by
fiscal assistance from another governmental entity, Consultant and any subcontractors
shall comply with all applicable rules and regulations to which City is bound by the terms of
such fiscal assistance program.
7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and
its employees, agents, and any subcontractors have all licenses, permits, qualifications,
and approvals of whatsoever nature that are legally required to practice their respective
professions. Consultant represents and warrants to City that Consultant and its
employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect
at all times during the term of this Agreement any licenses, permits, and approvals that are
legally required to practice their respective professions. In addition to the foregoing,
Consultant and any subcontractors shall obtain and maintain during the term of this
Agreement valid Business Licenses from City.
7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the
basis of a person's race, sex, gender, religion (including religious dress and grooming
practices), national origin, ancestry, physical or mental disability, medical condition
(including cancer and genetic characteristics), marital status, age, sexual orientation, color,
creed, pregnancy, genetic information, gender identity or expression, political affiliation or
belief, military/veteran status, or any other classification protected by applicable local,
state, or federal laws (each a "Protected Characteristic"), against any employee, applicant
for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or
applicant for any services or programs provided by Consultant under this Agreement.
Consultant shall include the provisions of this Subsection in any subcontract approved by
the Contract Administrator or this Agreement.
Section 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without cause upon written
notification to Consultant.
Consultant may cancel this Agreement upon 30 days' written notice to City and shall
include in such notice the reasons for cancellation.
Consulting Services Agreement between City of Dublin and
WITS for CWA Administration & Implementation Services
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In the event of termination, Consultant shall be entitled to compensation for services
performed to the effective date of termination; City, however, may condition payment of
such compensation upon Consultant delivering to City any or all documents, photographs,
computer software, video and audio tapes, and other materials provided to Consultant or
prepared by or for Consultant or the City in connection with this Agreement.
8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this
Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a
written amendment to this Agreement, as provided for herein. Consultant understands and
agrees that, if City grants such an extension, City shall have no obligation to provide
Consultant with compensation beyond the maximum amount provided for in this
Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no
obligation to reimburse Consultant for any otherwise reimbursable expenses incurred
during the extension period.
8.3 Amendments. The Parties may amend this Agreement only by a writing signed by all the
Parties.
8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this
Agreement contemplates personal performance by Consultant and is based upon a
determination of Consultant's unique personal competence, experience, and specialized
personal knowledge. Moreover, a substantial inducement to City for entering into this
Agreement was and is the professional reputation and competence of Consultant.
Consultant may not assign this Agreement or any interest therein without the prior written
approval of the Contract Administrator. Consultant shall not subcontract any portion of the
performance contemplated and provided for herein, other than to the subcontractors noted
in the proposal, without prior written approval of the Contract Administrator.
8.5 Survival. All obligations arising prior to the termination of this Agreement and all
provisions of this Agreement allocating liability between City and Consultant shall survive
the termination of this Agreement.
8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms
of this Agreement, City's remedies shall include, but are not limited to, the following:
8.6.1 Immediately terminate the Agreement;
8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any
other work product prepared by Consultant pursuant to this Agreement;
8.6.3 Retain a different consultant to complete the work described in Exhibit A not
finished by Consultant; or
8.6.4 Charge Consultant the difference between the cost to complete the work
described in Exhibit A that is unfinished at the time of breach and the amount that
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City would have paid Consultant pursuant to Section 2 if Consultant had
completed the work.
Section 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Consultant's Performance. All reports, data, maps,
models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications,
records, files, or any other documents or materials, in electronic or any other form, that
Consultant prepares or obtains pursuant to this Agreement and that relate to the matters
covered hereunder shall be the property of the City. Consultant hereby agrees to deliver
those documents to the City upon termination of the Agreement. It is understood and
agreed that the documents and other materials, including but not limited to those described
above, prepared pursuant to this Agreement are prepared specifically for the City and are
not necessarily suitable for any future or other use. City and Consultant agree that, until
final approval by City, all data, plans, specifications, reports and other documents are
confidential and will not be released to third parties without prior written consent of both
Parties.
9.2 Consultant's Books and Records. Consultant shall maintain any and all ledgers, books
of account, invoices, vouchers, canceled checks, and other records or documents
evidencing or relating to charges for services or expenditures and disbursements charged
to the City under this Agreement for a minimum of 3 years, or for any longer period
required by law, from the date of final payment to the Consultant to this Agreement.
9.3 Inspection and Audit of Records. Any records or documents that Subsection 9.2 of this
Agreement requires Consultant to maintain shall be made available for inspection, audit,
and/or copying at any time during regular business hours, upon oral or written request of
the City. Under California Government Code Section 8546.7, if the amount of public funds
expended under this Agreement exceeds $10,000.00, the Agreement shall be subject to
the examination and audit of the State Auditor, at the request of City or as part of any audit
of the City, for a period of 3 years after final payment under the Agreement.
Section 10. MISCELLANEOUS PROVISIONS.
10.1 Attorneys' Fees. If a party to this Agreement brings any action, including an action for
declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing
party shall be entitled to reasonable attorneys' fees in addition to any other relief to which
that party may be entitled. The court may set such fees in the same action or in a
separate action brought for that purpose.
10.2 Venue. In the event that either party brings any action against the other under this
Agreement, the Parties agree that trial of such action shall be vested exclusively in the
state courts of California in the County of Alameda or in the United States District Court for
the Northern District of California.
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10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this
Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so
adjudged shall remain in full force and effect. The invalidity in whole or in part of any
provision of this Agreement shall not void or affect the validity of any other provision of this
Agreement.
10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this
Agreement does not constitute a waiver of any other breach of that term or any other term
of this Agreement.
10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of
and shall apply to and bind the successors and assigns of the Parties.
10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written
studies and other printed material on recycled paper to the extent it is available at equal or
less cost than virgin paper.
10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within
the corporate limits of City or whose business, regardless of location, would place
Consultant in a "conflict of interest," as that term is defined in the Political Reform Act,
codified at California Government Code Section 81000 et seq.
Consultant shall not employ any City official in the work performed pursuant to this
Agreement. No officer or employee of City shall have any financial interest in this
Agreement that would violate California Government Code Section 1090 et seq.
Consultant hereby warrants that it is not now, nor has it been in the previous 12 months,
an employee, agent, appointee, or official of the City. If Consultant was an employee,
agent, appointee, or official of the City in the previous 12 months, Consultant warrants that
it did not participate in any manner in the forming of this Agreement. Consultant
understands that, if this Agreement is made in violation of California Government Code
Section 1090 et seq., the entire Agreement is void and Consultant will not be entitled to
any compensation for services performed pursuant to this Agreement, including
reimbursement of expenses, and Consultant will be required to reimburse the City for any
sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it
may be subject to criminal prosecution for a violation of California Government Code
Section 1090 et seq., and, if applicable, will be disqualified from holding public office in the
State of California.
At City's sole discretion, Consultant may be required to file with the City a Form 700 to
identify and document Consultant's economic interests, as defined and regulated by the
California Fair Political Practices Commission. If Consultant is required to file a Form 700,
Consultant is hereby advised to contact the Dublin City Clerk for the Form 700 and
directions on how to prepare it.
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DocuSign Envelope ID: EEF51E58-4B5D-4DFD-9BF6-A54D8B964511
10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or
interview related to this Agreement, either orally or through any written materials.
10.9 Contract Administration. This Agreement shall be administered by the City Manager
("Contract Administrator"). All correspondence shall be directed to or through the Contract
Administrator or his or her designee.
10.10 Notices. Any written notice to Consultant shall be sent to:
Workforce Integrity and Training Solutions
Att: Prentiss A. Jackson, Jr., Principle -in -Charge
6315 Roanoke Road
Oakland, CA 94618
Any written notice to City shall be sent to:
City of Dublin
Att: Public Works
100 Civic Plaza
Dublin, CA 94568
10.11 Integration. This Agreement, including the scope of work attached hereto and
incorporated herein as Exhibits A, B, and C represents the entire and integrated
agreement between City and Consultant and supersedes all prior negotiations,
representations, or agreements, either written or oral.
Exhibit A Scope of Services
Exhibit B Compensation Schedule & Reimbursable Expenses
Exhibit C Indemnification
10.12 Counterparts and Electronic Signatures. This Agreement may be executed in multiple
counterparts, each of which shall be an original and all of which together shall constitute
one agreement. Counterparts delivered and/or signatures executed by City -approved
electronic or digital means shall have the same force and effect as the use of a manual
signature. Both Parties desire this Agreement to be electronically signed in accordance
with applicable federal and California law. Either Party may revoke its agreement to use
electronic signatures at any time by giving notice to the other Party.
10.13 Certification per Iran Contracting Act of 2010. In the event that this contract is for
one million dollars ($1,000,000.00) or more, by Consultant's signature below Consultant
certifies that Consultant, and any parent entities, subsidiaries, successors or subunits of
Consultant are not identified on a list created pursuant to subdivision (b) of Section 2203 of
the California Public Contract Code as a person engaging in investment activities in Iran as
described in subdivision (a) of Section 2202.5, or as a person described in subdivision (b)
of Section 2202.5 of the California Public Contract Code, as applicable.
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DocuSign Envelope ID: EEF51E58-4B5D-4DFD-9BF6-A54D8B964511
SIGNATURES ON FOLLOWING PAGE
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DocuSign Envelope ID: EEF51E58-4B5D-4DFD-9BF6-A54D8B964511
The Parties have executed this Agreement as of the Effective Date. The persons whose signatures appear
below certify that they are authorized to sign on behalf of the respective Party.
CITY OF DUBLIN WORKFORCE INTEGRITY TRAINING
SOLUTIONS
- DocuSigned by:
Pr JJiss ,)cdsotA,
Linda Smith, City Manager
Attest:
Marsha Moore, City Clerk
Approved as to Form:
City Attorney
3070368.1
ECD9ECOE97BB41A...
Prentiss A. Jackson, Jr., Principle -in -Charge
N/A
Consultant's DIR Registration Number
(if applicable)
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DocuSign Envelope ID: EEF51E58-4B5D-4DFD-9BF6-A54D8B964511
EXHIBIT A
SCOPE OF SERVICES
At the direction of the Project Manager or his/her designee, Community Workforce Agreement (CWA)
Administration and Implementation Services may include any or all of the following services:
• CWA Administration (with Detailed Local Hire Coordination and Labor Compliance)
• Pre -Job Conference Coordination Facilitation and Minutes
• JAC Meeting Coordination and Facilitation
• Grievance and Jurisdiction Management and Support
• Report Development and Analysis
• Dedicated Local Hire Services
• Labor Compliance Services with Site Visits
• Assist City Staff with Bid Preparation and Modernization
• Procurement of Construction Management Firm for Future Projects
• Small Business Utilization
• Enhanced Workforce Outreach and Training
• Any other CWA assistance as requested
Consulting Services Agreement between City of Dublin and 12/6/2022
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DocuSign Envelope ID: EEF51E58-4B5D-4DFD-9BF6-A54D8B964511
EXHIBIT B
COMPENSATION SCHEDULE & REIMBURSABLE EXPENSES
Hourly Billing Rates for Services
WITS TEAM MEMBER ROLE
Project Manager
Labor Compliance Director
Data Scientist
Labor Compliance Analyst
Admin
1/1/2022 — 1/1/2023 — 1/1/2024 —
12/31 /2022 12/31/2023 06/31/2024
HOURLY RATE
$206.00 $212.00 $218.00
$72.10 $74.20 $76.30
$51.50 $53.05 $54.64
$30.90 $31.80 $32.70
$20.60 $21.20 $21.80
Local Hire Director
Local Hire Analyst
Local Hire Assistant
$195.70
$154.50
$103.00
$201.57
$159.14
$106.09
$207.62
$163.91
$109.27
*Reimbursable expenditures shall be itemized and provided as part of submitted invoices. Any mileage
requested as part of the reimbursable expenditures shall be calculated from the Oakland Offices of
Workforce Integrity and Training Solutions.
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DocuSign Envelope ID: EEF51E58-4B5D-4DFD-9BF6-A54D8B964511
EXHIBIT C
INDEMNIFICATION
Consultant shall indemnify, defend with counsel acceptable to City, and hold harmless City and its officers,
elected officials, employees, agents and volunteers from and against any and all liability, loss, damage,
claims, expenses, and costs (including without limitation, attorney's fees and costs and fees of litigation)
(collectively, "Liability") of every nature arising out of or in connection with Consultant's performance of the
services called for or its failure to comply with any of its obligations contained in this Agreement, except
such Liability caused by the sole negligence or willful misconduct of City.
Notwithstanding the forgoing, to the extent this Agreement is a "construction contract" as defined by
California Civil Code Section 2782, as may be amended from time to time, such duties of Consultant to
indemnify shall not apply when to do so would be prohibited by California Civil Code Section 2782.
The Consultant's obligation to defend and indemnify shall not be excused because of the Consultant's
inability to evaluate Liability or because the Consultant evaluates Liability and determines that the
Consultant is not liable to the claimant. The Consultant must respond within 30 days to the tender of any
claim for defense and indemnity by the City. If the Consultant fails to accept or reject a tender of defense
and indemnity within 30 days, in addition to any other remedy authorized by law, so much of the money due
the Consultant under and by virtue of this Agreement as shall reasonably be considered necessary by the
City, may be retained by the City until disposition has been made of the claim or suit for damages, or until
the Consultant accepts or rejects the tender of defense, whichever occurs first.
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253
Attachment 3
DUBLIN
REQUEST FOR QUALIFICATIONS
COMMUNITY WORKFORCE AGREEMENT
ADMINISTRATOR/COORDINATOR SERVICES
City of Dublin, CA
Proposals must be received by: Monday, November 15, 2021, at 4:00pm
Staff Contact:
John Stefanski
Assistant to the City Manager
100 Civic Plaza
City of Dublin, CA 94568
John.Stefanski@dublin.ca.gov
Posted Date: October 13, 2021
254
Overview
The City of Dubin is currently in the final stages of negotiating a Community Workforce Agreement (CWA) with the Building
Trades Council of Alameda County. In anticipation of this, the City is seeking a consultant to provide administration and
coordination services for this agreement.
The purpose of the CWA is to promote the efficiency of construction operations for the City of Dublin through the use of skilled
labor resulting in quality construction outcomes, to provide for the peaceful settlement of labor disputes and grievances
without strikes or lockouts, thereby promoting the public interest in assuring the timely and economical completion of City
capital improvement, and to increase training and employment opportunities in the construction trades through local hire,
apprenticeship and pre -apprenticeship, and community partnership programs for residents of the Local Area as defined by the
CWA. The CWA will apply to all City projects, subject to the Public Contract Code, where the engineer's estimate of the total
cost of the project, or the cumulative bid amount(s) submitted by the contractor(s) awarded Construction Contracts for the
Project, meets, or exceeds one million dollars ($1,000,000). This agreement is substantially similar to those community
workforce agreements entered into by other Alameda County municipalities and the Building Trades Council of Alameda
County.
The City desires to hire a consultant to administer and coordinate the various components of the CWA over the life of the
agreement.
Desired Scope of Services:
Under guidance and direction from the Public Works Director, or designee, the CWA Administrator/Coordinator will monitor
compliance with the various components of the CWA, including but not limited to the following:
1. General CWA Administration and Coordination
a. Work with City Public Works Staff to develop a structure to administer CWA.
b. Establish processes for data collection, reporting, and records retention.
c. Serve as the single point of contact for the implementation and administration of the CWA.
d. Assist Contractors and Subcontractors regarding requirements under the CWA.
e. Provide Activity Reports to designated Public Works Staff.
f. Prepare, deliver, and present an annual report to the City Council on the status/efficacy of the CWA.
g. Review, edit and update as needed City boilerplate specifications and construction documents for
implementing compliance with CWA.
2. Labor Relations Management
a. Monitor compliance with the provisions of the CWA
b. Manage the arbitration process, if necessary.
3. Pre -Job Conference Coordination
a. Convene and conduct pre job conferences with the Unions and representatives of all involved
contractors/employers.
4. Enforcement, Compliance, and Reporting
a. Review contractors/subcontractors bid submittal for compliance with the CWA, as indicated in the project
specifications and bid documents.
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b. Request from the contractor(s) and review certified payroll and reports on local hire and apprenticeship
metrics.
c. Collect Agreements to be Bound from all Contractors/Subcontractors.
d. Work with unions and Contractors in the administration of the local hire goals, including establishing record
keeping and reporting standards.
e. Collect Certified Weekly Payrolls and monthly workforce utilization reports
5. Community Workforce Partnerships
a. Assist the City Manager's Office in the identification and development of an initiative to connect residents of
the Tri-Valley Region with careers in the building and construction trades.
6. Joint Administrative Committee
a. Serve as one of the City's representatives to the Joint Administrative Committee.
7. Other Related Duties
a. Coordinate CWA Project Meetings, which may include:
i. Bi-Monthly/As Needed: Trades Coordination to review Local Hire progress, compliance issues, and
pre -apprenticeship coordination.
ii. Quarterly/As Needed: Joint Administrative Committee: Reviews compliance for all projects.
b. Work with the City and contractors, as necessary, regarding compliance with the terms of the CWA.
c. Maintain all files and electronic databases related to the CWA.
d. Regularly visit City construction sites to monitor compliance of the CWA by both contractors and unions.
e. Maintain and account for all hours devoted to the administration of the CWA, including providing quarterly
reports to the Public Works Director, or designee.
NOTE: Scope of proposer's services may encompass additional services outside the aforementioned items that similar
organizations undergoing this process have involved. Please include these as separate tasks.
RFQ Submittal Requirements
Please prepare and organize your response to this RFQ based on the requirements provided below. Any other information you
would like to include should be placed in a separate section at the end of your response.
The City will not pay for any costs incurred in preparation and submission of the responses or in anticipation of a contract.
Please provide an electronic (.PDF) copy of your Proposal to John.Stefanski a(�dublin.ca.gov no later than Monday, November
15, 2021, by 4:00 p.m. Physical submittals will not be accepted. Any responses submitted after the stated deadline will not be
accepted for consideration.
Submission Format
To ensure fair and accurate consideration of all submissions, responses must contain the following information:
1. Executive Summary
a. Provide a brief overview of your firm and your firm's experience providing the services detailed in the
previous section of this RFQ. This executive summary must include the contact information of the individual
authorized to represent your firm and any third parties who will work with you on the delivery of these
services. If you are using a third party, please list the roles each party will play in the overall delivery of the
services. Please limit your Executive Summary to no more than two (2) pages.
2. References
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a. Provide the names, contact information, and brief project summary for three (3) similar governmental
agencies for which the firm has executed similar projects within the last five years.
3. Project Team Description
a. Provide names and contact information of the Project Team including the Principal -in -Charge and Project
Manager/primary point of contact. Include brief resumes for all team members, as well as their tenure with
the firm. Indicate the organizational structure of the team and outline key roles and lines of authority. Identify
all sub -consultants and their role in the project, including all the aforementioned information.
4. Relevant Experience
a. State the qualifications and experience of the firm/individuals. Please emphasize specific qualifications and
experience with engagement of similar scope and complexity.
5. Cost
a. Present a proposed compensation rate schedule for services.
6. Standard Agreement Confirmation
a. Provide confirmation of your firm's ability to meet the City's Standard Consulting Agreement and insurance
requirements. Exceptions to the Agreement and insurance requirements shall be specifically noted in the
response.
Review and Selection Process
The City reserves the right to make the selection based on its sole discretion. A subcommittee selected by City Staff will evaluate
responses to this RFQ. The subcommittee will use a forced ranking process. Informal interviews may be conducted by City Staff
and may include more than one firm that has submitted a response.
The City reserves the right to award a contract to the firm(s) that the City feels best meets the requirements of the RFQ. The
City reserves the right to reject any and all responses prior to execution of the Agreement, with no penalty to the City.
Selection of Consultant
Submitted responses will be evaluated and scored using the following criteria:
• Qualifications and specific experience of key project team members.
• Experience with engagement of similar scope and complexity.
• Satisfaction of previous clients.
• Cost of providing the consultant services for this project.
Schedule for RFQ Process
I -
Tas
October 13, 2021
Public Posting of RFQ
October 22, 2021
Deadline to submit questions to City of Dublin
October 29, 2021
Answers to Questions and Addendum posted, if required
November 15, 2021
Proposals due no later than 4:00pm
December 1-2, 2021
Interview firms (optional)
October 13, 2021
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*Tentative dates, subject to change
Standard Consulting Agreement:
It is anticipated that the services covered by the Agreement resulting from this solicitation will be performed on a time and
materials fee basis for a specified scope of work.
A sample of the City's Standard Consulting Agreement (Agreement), including insurance requirements, is provided as
Attachment A.
If the interested firm desires to take exception to the Agreement and/or insurance requirements, the interested firm shall clearly
identify proposed changes to the Agreement and furnish the reason for these changes, which shall be included in the
qualification. Exceptions will be taken into consideration in evaluating Proposals. Otherwise, the interested firm is to state in the
proposal that the Agreement and insurance requirements are acceptable.
Consideration for exceptions will not be considered if not included in the submitted proposal.
Conflict of Interest
Proposer agrees that, for the term of this contract, no member, officer, or employee of the City of Dublin, or of a public body
within Alameda County or member or delegate to the Congress of the United States, during his/her tenure or for one year
thereafter, shall have any direct interest in the contracts or any direct or material benefit arising therefrom.
Proposers must provide a list of any potential conflicts of interest in working for the City of Dublin. This must include, but is not
limited to, a list of your firm's clients who are the following: Private clients located or operating within the City of Dublin limits,
Dublin San Ramon Service District, US Army Camp Parks and/or the County of Alameda, and a brief description of work for
these clients. Proposers must also identify any other clients (including public entities), that may pose a potential conflict of
interest, as well as a brief description of work you provide for these clients.
This list must include all potential conflicts of interest within the year prior to the release of this RFQ as well as current and future
commitments to other projects.
Principals and those performing work for City of Dublin may be required to submit a California Fair Political Practices Commission
(FPPC) Form 700: Statement of Economic Interests documenting potential financial conflicts of interest. For additional
information, proposers should refer to the FPPC website at http://www.fppc.ca.gov/Form700.html.
Equal Employment Opportunity
Proposer shall not, on the grounds of race, color, sex, age, religion, national origin, ancestry, physical handicap, medical
condition, or marital status either discriminate or permit discrimination against any employee or applicant for employment in any
manner prohibited by Federal, State, or local laws. In the event of Proposer non-compliance, the City of Dublin may cancel,
terminate, or suspend the Contract in whole or in part. Proposers may also be declared ineligible for further contracts with the
City of Dublin.
Proposer shall take affirmative action to ensure that applicants are employed, and that employees are treated during their
employment, without regard to their race, religion, color, sex, or national origin. Such action shall include, but not be limited to
the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates
of pay or other forms of compensation; and selection for training, including apprenticeship. Proposer and its sub -consultants
shall post in conspicuous places, available to all employees and applicants for employment, a notice setting forth the following
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provisions [29 U.S.C. § 623, 42 U.S.C. § 2000, 42 U.S.C. § 6102, 42 U.S.C. § 12112, 42 U.S.C. § 12132, 49 U.S.C. § 5332, 29
CFR Part 1630, 41 CFR Parts 60 et seq.].
Governing Law
This RFQ summarizes the applicable laws and governance, when in conflict applicable State/Federal guidelines shall apply.
The contract and legal relations between the parties hereto shall be governed and construed in accordance with the laws of the
State of California.
Attachments
Attachment A Standard Consulting Services Agreement
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Attachment A
CONSULTING SERVICES AGREEMENT
BETWEEN THE CITY OF DUBLIN AND
[NAME OF PROFESSIONAL CONSULTANT]
{Removed for the purposes of the December 6, 2022 City Council Meeting packet}
260
261
November 15, 2021
ogCE INTgcie!
John Stefanski
City of Dublin
Assistant to the City Manager
ioo Civic Plaza
Dublin, CA 94568
John.Stefanski@dublin.ca.gov
Dear Mr. Stefanski,
WITS
*Oa
Workforce Integrity and Training Solutions, LLC (WITS), is excited to submit our proposal to the City of Dublin (City) for
Community Workforce Agreement Administration. We believe you will see in our proposal that we are a highly experienced
Community Workforce Agreement (CWA) Compliance and Coordination team. WITS is a consultant to multiple public
agencies, including the City of Hayward, County of Alameda, and the Santa Cruz Water Department.
When I founded WITS I set out to build a consultancy that provides best in world labor relations services, and we are well on
our way. For starters, we are one of the few consultancies that count as their CWA advising/administration clients:
Labor, Management, and Project Owners.
As the Employee Relations Director for the City of San Francisco, I will not be able to provide direct consultation services to
the City; however, I honestly believe we are proposing a team of All -Stars in the world of PLAs/CWAs. This begins with our
outstanding Principal -in -Charge, Stephanie Brown. Ms. Brown brings expertise in Labor Relations, Workforce Development
and Human Resources to a team the includes data scientists, small business supportive services expertise, and unparalleled
labor compliance experience. In addition to the years of experience, we can also provide the City of Dublin with the newest
technology, including mobile -friendly web -based tools, real-time reporting, and algorithm -driven data analytics.
This background puts us in a unique position to provide the City with the highest labor relations and workforce development
service levels.
We believe that we provide the best overall value because our team is extremely knowledgeable and experienced; we can
accomplish more in fewer hours.
We know from our years of experience that the key to the success of CWAs is communication. We have partnered with Google
for video conferencing, schedule coordination, and cloud -based access to CWA related documents and reports.
We also understand we need to have conversations with people, and we have a bi-lingual team who can engage with workers
from different parts of the world.
SOME HIGHLIGHTS OF OUR EXPERIENCE:
1 Deep experience providing labor relations, labor compliance, workforce development, and small business supportive services
on all types of infrastructure projects;
1 Expertise in managing and implementing several multi -billion -dollar CWAs, including developing Labor Relations standard
operating procedures and creating and running teams to ensure their successful implementation;
1 Expertise facilitating Labor -Management Committees and providing governance support and direction;
262
f
ogCE INTgcie!
WITS
*Oa
A highly regarded team with experience coordinating and facilitating pre -job meetings throughout Northern California; WITS
can establish and implement for the City of Dublin a complete industrial relations strategy and program. This program and
strategy can include CWA administration, labor relations, labor compliance, workforce development, as well as small business
impact analysis, and supportive services as needed. The solutions we offer directly connect to the CWA itself, including
providing the City with the best practices for implementing a project labor agreement, getting Dublin residents construction
employment, and prevailing wage compliance monitoring on your projects.
WITS CWA COORDINATION SERVICES PROPOSED
Workforce Integrity and Training Solutions
1 Day to day CWA Coordination and implementation
1 Pre -Job Conferences
1 Joint Committee Meeting Facilitation
1 Coordinate and Communicate for the team with City of Dublin Project Management and Engineering Staff
1 Labor Compliance Services — Data Analytics and Reporting
If you would like to reach us, please contact:
STEPHANIE BROWN, PRINCIPAL IN CHARGE
Workforce Integrity and Training Solutions
2201 Shoreline Drive #1115
Alameda, CA 94501
(415) 425-3824 I stephanie@witsca.com
Sincerely,
ARDIS GRAHAM, PRINCIPAL/OWNER
1
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TABLE OF CONTENTS
Introduction Letter 2
Section 1 Executive Summary of CWAAdministration 5
Section 2 References 7
Section 3 Project Team 8
Section 4 Relevant Experience 14
Section 5 Fee Schedule 21
Attachments Enclosed
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EXECUTIVE
SUMMARY OF CWA
ADMINISTRATION
Workforce Integrity and Training Solutions,
LLC, (WITS) (DUNS: o81979330) has over
20 years combined experience administering
Project Labor Agreements and Community
Workforce Agreements with Local Hire
goals. Our team brings the experience of
key staff who have worked within local
agencies such as the Bay Area Rapid Transit
District and The City and County of San
Francisco's Offices of Labor Standards
Enforcement and Workforce and Economic
Development, administering Agreements
with over 7 billion dollars in public works
construction value. This team of labor
relations, labor compliance, local hire, and
pre- apprenticeship consultants will provide
the City of Dublin with best -in -the -nation
level policy and procedure recommendations
and CWA implementation.
Members of our team have labor relations
expertise beginning in the mid-197os and
pre -apprenticeship program experience that
began nearly twenty years ago
This team has experience working together,
and the management team has worked
successfully under the direction of WITS
Principal, Stephanie Brown. The field team's
expertise in the construction industry and
outreach is unparalleled in prevailing wage
compliance.
As stated above, when we founded WITS, we
set out to be the best in the world at providing
labor relations services, and we believe we
are well on our way. For starters, we are one
of the few consultancies that count as their
CWA advising/administration clients: Labor,
Management, and Project Owners. We will
refer to these relationships throughout the
proposal. In sum, we believe our consulting
relationship with the three parties of CWAs
- none in conflict with each other - positions
WITS to provide the City of Dublin with the
absolute best possible CWA coordination.
We understand that this is the City's first
Community Workforce Agreement and WITS
will leverage our excellent relationship with
the Alameda County Building Trades to
achieve the goals of the CWA.
CWA
Implementation
Experience
Public Works
Expertise
Prevailing Wage
Compliance
Site Visits
Certified Payroll
Monitoring
Local Hires
We believe there are several fundamental aspects of
effective CWA implementation
1 Facilitate Labor -Management Relations
1 Facilitate Pre -Job Conferences
1 Implement and ensure the success of the workforce programs (local hire)
1 Facilitate compliance with the jurisdiction dispute resolution procedure
1 Facilitate grievance procedures when applicable
1 Our approach to CWA administration and Local Hire Program success is
outlined further in our proposal.
Workforce Integrity and Training Solutions, has Experience Coordinating
Multiple CWAs and PLAs. Our first client was the Contra Costa Building and
Construction Trades Council (CCBCTC). WITS administered all of the PLA/CWAs for CCBCTC,
our experience is broad and includes everything from oil refineries to school districts.
We are currently the CWA Administrator for the City of Hayward.
In addition, here a list of other CWAs we have coordinated:
1 Antioch Unified School District;
1 John Swett Unified School District;
1 Martinez Unified School District;
1 Pittsburg Unified School District
1 Contra Costa County
Community College District.
1 Marathon Oil Refinery
1 Phillips Petroleum
1 Chevron
1 Contra Costa County Dept of Public Works
1 City of Pittsburg
1 City of Concord
1 Diablo Energy Storage
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STEPHANIE R. BROWN
PRINCIPAL -IN -CHARGE,
Workforce Integrity and Training Solutions, LLC.
An expert in local and disadvantaged
worker hiring program management,
Stephanie Brown has a track record of
success finding project pain points and
identifying solutions. Ms. Brown creates
and leads successful programs and projects
that help workers and communities grow
and reach their full potential. She is driven
by producing high -quality programs that
move communities and organizations
forward with a laser focus on improvement
and efficiency.
CORE SKILLS
1 PLA/CWA Administration
1 Project & Program Management
1 Prevailing Wage Project Management
1 Local Hire & First Source Program
Education, Compliance & Monitoring
1 Workforce Pipeline Development
1 Event Planning & Execution
1 Website Development & Design
1 Marketing, Social Media, Public
Messaging and Information
For nearly a decade, Ms. Brown has been at the forefront of workforce development.
She currently advises project owners on local hire, engagement with area schools, and
disadvantaged worker hiring programs.
APPRENTICESHIP EXPERIENCE
Ms. Brown has a deep background working with AFL/CIO-certified Multi -Craft Core
Curriculum (MC3) pre -apprenticeship programs. She excels at connecting program
graduates with apprenticeship programs and contractors on over too concurrent projects
accounting for tens of billions in construction value. She also has experience identifying
community -based organization MC3 partners, and has leveraged their resources to
support project owners, contractors, and workers' goals.
ADVISING PROJECT OWNERS
Subsequently, Ms. Brown uses her direct placement experience to advise project owners
on local hire best practices for developing labor agreements with unions. A successful
workforce compliance professional, Ms. Brown has drafted policies and procedures for
labor agreements, First Source, and minimum resident utilization regulations.
BUILDING TRADES PARTNERSHIPS
Ms. Brown worked with the Alameda, Santa Clara, Contra Costa, San Francisco, and San
Mateo Building Trades Councils to ensure the successful implementation of local hire
provisions of labor agreements.
LARGE SCALE PROJECT EXPERIENCE
Ms. Brown ensured labor and workforce policy compliance for BART's large-scale
construction and maintenance projects, including the $3.5 billion Measure RR program
as well as San Francisco's Transbay Terminal, Central Subway, Presidio Parkway, and
Moscone Center Modernization projects. In managing a comprehensive compliance
program Ms. Brown provided policy and compliance education and support for project
Prime Contractors and Subcontractors while monitoring leading and lagging Key
Performance Indicators to ensure full local hire and labor compliance for owners and
management teams.
Ms. Brown utilizes metrics to develop compliance reports and presentations to internal and
external stakeholders, including project owners, construction contractors, and Labor Unions.
Ms. Brown is an expert at developing compliance reports and presentations to internal
and external partners including city officials, staff, construction firms, and Labor
Unions. Ms. Brown developed and produced the San Francisco Local Hiring Policy for
Construction Annual Report that the SF Mayor's Office submits to the San Francisco
Board of Supervisors. She has also assisted the City of Hayward and the San Francisco
Bay Area Rapid Transit District (BART) with developing local hire reports.
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STEPHANIE R. BROWN
PRINCIPAL -IN -CHARGE,
Workforce Integrity and Training Solutions, LLC.
CERTIFICATIONS
& PROFESSIONAL
DEVELOPMENT
1 Certificate in Human Resources
Administration
1 Labor Compliance & Prevailing
Wage Certification
1 Certificate in Local Economic Development
LOCAL HIRE TRACKING AND REPORTING
Ms. Brown designed and launched a first -of -its -kind cloud -based CRM tool for tracking
construction job leads across hundreds of projects. Her CRM tool matches available
construction workers to identified employment opportunities and increased policy compliance
through increased job matches and hiring. She also provided onboarding and training for 20
Compliance Officers and Job Developers on the CRM solution.
WORKFORCE & ECONOMIC DEVELOPMENT
Ms. Brown's Workforce Development program management experience includes competency -
based enterprise Learning and Development, Onboarding, Employee Engagement, and
Workforce Pipeline programs. She has led multiple teams through the change management
process to launch innovative training, skill development, compliance, and technology tools.
Prior to entering the Workforce Development field Ms. Brown was a Senior Economic
Development Analyst for the County of Alameda's Public -Private Partnership Economic
Development Alliance. While in this role, she conducted research on indicators affecting the
East Bay's unique economy, demographic trends, and produced economic forecasts that were
utilized by local municipal and business leaders to drive data -backed economic and business
development efforts.
PRENTISS JACKSON
SENIOR COMPLIANCE OFFICER
Workforce Integrity and Training Solutions
Prior to his work with WITS,
Mr. Jackson has worked with:
1 Mortenson I Clark Joint Venture
1 San Francisco Office
of Economic Development
1 San Francisco Public
Utilities Commission
1 Richmond Unified School District
LOCAL HIRE & SMALL BUSINESS EXPERIENCE
Prentiss Jackson has advocated for educational and employment opportunities for
the Bay Area's most vulnerable populations for over 20 years. Currently, Prentiss
works with the National Association of Minority Contractors Northern California
(NAMCNC) as the Small Business and Workforce Development Director. His role is
to assist, advise and create opportunities for small business and workforce sectors
within the construction industry. Via partnerships with numerous community -based
organizations, labor unions, and government agencies, he works to close the gaps that
exist for many Bay Area residents.
During his work on the Chase Center, Mr. Jackson worked with non-profit organizations
to ensure that San Francisco residents worked on the project and that the project
exceeded local hire requirements. Also Mr. Jackson led the implementation of retention
support services for extremely disadvantaged residents. In addition, Mr. Jackson ensured
the utilization of San Fancisco based small businesses on the project exceeding project
goals. In addition, he ensured the utilization of San Francisco based small businesses on
the project exceeding project goals. While beginning his community development career,
he attended Peralta Colleges before graduating from San Francisco State University
majoring in Urban Studies and Planning. He also has a certificate from the Clemson
University Department of Construction Science and Management and is a Willie L.
Brown, Jr. fellow. He has received service awards from A. Philip Randolph Institute,
California State Assembly- David Chiu, California State Assembly- Phil Ting, California
State Board of Equalization- Malia Cohen, California State Senate- Scott Wiener,
Cornerstone Institute for Anointing - Wayne H. Perry, and San Francisco Office of the
Mayor- Mayor London Breed.
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SHIRLEY TREVINO
LABOR COMPLIANCE EXPERT
Workforce Integrity and Training Solutions
Shirley Trevino is a bi-lingual Labor
Compliance Expert with experience
working as a Deputy Labor Commissioner
for the California Department of Industrial
Relations (DIR), OLSE, and as a consultant
on multiple locally and federally funded
projects throughout California. Ms. Trevino
and Ms. Brown together will share the
duties of training project and construction
management staff on prevailing wage
compliance methods.
LABOR COMPLIANCE EXPERIENCE
Shirley Trevino is a bi-lingual Labor Compliance Expert who has experience working as a
Deputy Labor Commissioner for the California Department of Industrial Relations (DIR),
Ms. Trevino wrote the Labor Compliance policies for the City and County of San Francisco
Office of Labor Standards Enforcement and conducted training and policy on -boarding
for all Compliance Officers.
LABOR RELATIONS EXPERIENCE
Shirley Trevino began working in labor relations in 1975, eventually becoming the
Agricultural Labor Relations Board - Chief of Operations. Ms. Trevino started working in
San Diego County in 1988, where she provided labor relations expertise for several San
Diego County schools. Representing educators and staff to negotiate wages and benefits
at Southwestern College, San Diego City College, Mesa College Mira Mar College, Poway,
Encinitas, and Escondido School Districts. Additionally, she represented members in
hearings, identified and developed member leaders, chapter officers, and stewards.
WORKFORCE DEVELOPMENT EXPERIENCE
Ms. Trevino began administering and implementing - Center for Employment Training's
(CET) program for participants with multiple employment barriers in 199o. While at CET,
Ms. Trevino created a Medical Technician training program, which would be on par with a
pre -apprenticeship program today.
SHANNON NOEL
DATA SCIENTIST
Workforce Integrity and Training Solutions
DATA ANALYSIS/SCIENCE EXPERIENCE
As a Data Analyst for WITS, Shannon Noel conducted data wrangling and EDA
(exploratory data analysis) on workforce and internship data using Excel, Python, and
Tableau. This analysis uncovered $17M+ in wages paid to our client's competition. Then,
she completed equity analysis on internships in California and presented the findings to
the EEO subcommittee.
TEACHING EXPERIENCE
Since 2011, Shannon Noel taught math at a diverse middle school in Alameda. She
served on a variety of leadership teams representing the math department and analyzing
student data. Shannon Noel led teams of teachers and administrators through student
data to uncover patterns of inequity. These insights on student behavior data resulted in
a io % decrease in discipline incidences of African American male students by the end of
the school year.
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PATRICK J. WIRSING
NCECI - SENIOR COMPLIANCE OFFICER
Workforce Integrity and Training Solutions
LABOR COMPLIANCE EXPERIENCE
Since beginning his Labor Compliance career in 1999, Pat Wirsing's experience includes
prevailing wage (California and Davis Bacon) and Public Utilities Code compliance.
compliance on public works and private projects throughout the state of California.
Mr. Wirsing has decades of experience reviewing and verifying Certified Payroll Records,
visiting project sites, interviewing workers and project leads, conducting payroll audits,
verifying certification of Electricians, and collecting and documenting evidence of
wage and labor violations or fraud. Mr. Wirsing has testified at multiple hearings and
successfully brought multiple cases to resolution.
Prior to his Labor Compliance Career, Mr. Wirsing was a Deputy Sheriff with the
Sacramento County Sheriffs Department. He brings his decades of public safety and
criminal investigation experience to his labor compliance methodology. He holds an
Associate in Art and Social Science Degree from Cosumnes River College. and a Bachelor
of Arts -Criminal Justice from California State University Sacramento. Mr. Wirsing also
has teaching credentials from National University in Sacramento California.
JAVIER MARQUEZ
LABOR COMPLIANCE MONITOR
Workforce Integrity and Training Solutions
LABOR COMPLIANCE EXPERIENCE
Since 2010, Javier Marquez has worked as a Labor Compliance Monitor and Analyst,
overseeing California Labor Code and Davis Bacon and Related Acts requirements on
projects ranging from large-scale public works infrastructure to School Districts and Re-
use Authority projects. Mr. Marquez is bilingual and utilizes his expert skill at ensuring
compliance with wage, labor and apprenticeship laws while visiting project sites and
interfacing with workers.
Mr. Marquez has extensive experience reviewing Certified Payroll and Inspection
Reports, conducting site visits and audits, and providing documentation and evidence for
hearings. Through his Labor Compliance work, Mr. Marquez has successfully recovered
millions of dollars for workers. Mr. Marquez holds an Associate in Arts Degree from
Gavilan College.
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ORGANIZATIONAL STRUCTURE
ARDIS GRAHAM
Principal/Owner
•
•
•
•
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I STEPHANIE BROWN
Principal -in -Charge/
Project Manager
•
•
•
•
•
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•
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1
SHANNON NOEL
Data Scientist
I PRENTISS JACKSON
Local Hire Analyst
1
MARIA REYES
Administrative Specialist
ISHIRLEY TREVINO
Labor Compliance Manager
PAT WIRSING
Labor Compliance Analyst
1
JAVIER MARQUEZ
Labor Compliance Analyst
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OUR APPROACH IS ROOTED IN EXPERIENCE
CONDUCTING ALL PRE -CONSTRUCTION MEETINGS AND CONFERENCES
EXPERIENCE
Stephanie Brown, Project Manager, led
pre job meetings for the San Francisco Bay
Area Rapid Transit District Major Projects
Hayward Maintenance Complex and
East Contra Costa BART Extension, and
represents the City of Hayward at Pre -Job
meetings for their CWA.
Prentiss Jackson, Local Hire Director, led
pre job meetings for the San Francisco
Public Utilities Commission WISP PLA as
well as for the Chase Center project in San
Francisco.
APPROACH
1 Facilitating Pre -Construction
Meetings:
Providing contractors with a
clear understanding of the CWA's
implementation is the first step in its
effective implementation. Contractor
education is a key component of successful
CWA administration.
In keeping with the County's Health
Officer's Social Distancing requirements,
we presume that these meetings will be via
video conference. Consequently, we can
also easily schedule other experts, such as
pre -apprenticeship programs, to provide an
overview of the CWA's general provisions
and policies. They will also be available to
answer questions.
1 Pre -bid meetings:
At pre -bid meetings, to support City staff,
we will explain the requirements of the
CWA with a focus on the local hiring goals
and needs. WITS will work with the JAC*
to develop a Union Information Packet
and a Contractor Information Packet.
Both documents will incorporate all of
the CWA's essential points/goals, given
to all contractors present, along with an
informational sheet entitled Working under
the Hayward CWA,' a shorter version CIP.
— WITS will also distribute the Union
Information Packet (UIP) to union
representatives and union dispatch
personnel. It will contain focused
information specifically tailored to the
unions about the CWA.
— At pre -bid meetings, WITS is
available to present the prevailing
wage requirements to contractors
in attendance. The presentation will
highlight the City's Labor Compliance
Program requirements.
1 Notice to Proceed (NTP):
Within one week of the issuance of the
Notice to Proceed, WITS shall meet with
the Contractor to review and approve its
compliance plan for reaching the local
hiring goals, using the required compliance
plan form we provide (which the JAC will
preapprove).
1 Pre -Construction Meetings:
The pre -construction meetings will be the
last opportunity before construction to
orient the contractors on the CWA's various
requirements.
After the award of the contract, WITS is
available to schedule and attend a separate
pre -construction meeting and facilitate
the discussion as described in Title 8
of the California Code of Regulations
(8CCR) §16421(a)(2). We will call these
meetings Labor Compliance Program Pre -
Construction Meetings (LCPPCM). During
the LCPPCM, WITS will present applicable
federal (Davis Bacon and Related Acts
"DBRA") and state labor law requirements
and distribute copies (we recommend
doing this via email through the resident
engineer "RE") of reporting forms. Each
Contractor and subcontractor will receive a
checklist consistent with state and federal
regulations enumerating the Contractor (s)
labor law requirements to sign and submit
to the RE.
1 Facilitating Pre -Job Conferences
All CWAs, PLAs, and PSAs we have
seen require contractors to attend
Pre -Job Conferences. WITS facilitates
approximately one hundred fifty pre job
conferences a year, and since mid -March
2020, these meetings are all remote.
Although these meetings originally moved
to remote in response to County Health
Officers' Health Orders, we find the
remote meeting to be an excellent medium
for ensuring contractor compliance,
and accurate documentation of craft
assignments, etc. Consequently, we highly
recommend that the City's PJCs be remote.
WITS has experience facilitating dozens
of pre -job meetings via video conference,
coordinating with the contractors and all
affiliated unions in the County. We also
produce minutes for the meetings generally
within two days but have a minimum
service level standard of five days. Attached
to the proposal is a draft set of minutes and
a sample pre -job form for your review. I
* although we have not seen a draft of
the City's CWA, most have a labor/owner
governance body commonly referred to as the
Joint Administrative Committee. If the current
draft of the CWA does not include such a
governance body, we highly recommend it.
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ENFORCING ANY AND ALL PROVISIONS OF THE CWA
EXPERIENCE
Stephanie Brown, Principal -in -
Charge and Project Manager, is
experienced with enforcing both CWA and
prevailing wage requirements. She was a
Lead Labor Compliance Officer and one
of the founding members of the Bay Area
Rapid Transit District's internal Labor
Compliance group where she developed
labor compliance policies, procedures,
contractor education materials, and
compliance tools.
Prentiss Jackson, Local Hire
Director, has managed and implemented
PLAs and local hire programs for the City
and County of San Francisco and the San
Francisco Chase Center and has extensive
experience creating pipeline programs to
connect local workers to employment in the
construction industry.
Shirley Trevino, Labor Compliance
Director, began enforcing labor contracts
in 1988, and subsequently, she has
recovered millions of dollars in back wages
for workers.
Pat Wirsing, Labor Compliance
Analyst, began his Labor Compliance
career in 1999 and was Lead Compliance
Officer for both the Northern California
Electrical Contractor Industry and the
California Public Utilities Commission
where he enforced California's Labor
and Public Utility Codes. Prior to his
Labor Compliance Career, Mr. Wirsing
was a Deputy Sheriff for the County of
Sacramento.
Javier Marquez, Labor Compliance
Analyst, has overseen Labor Compliance
investigations on projects for School
Districts and Public Agencies. Since
beginning his Labor Compliance career
in 2010, Mr. Marquez has successfully
recovered millions of dollars in back wages
for workers.
APPROACH
The first step to enforcing the CWA is
educating prime and subcontractors.
Through education, one generally can
limit their enforcement actions. This
proposal does not include a detailed
approach to labor compliance; however,
WITS is available to provide labor
compliance expertise.
Utilizing our team's many years of
experience, and after the JAC's approval,
we will develop an information packet for
contractors. This Contractor Information
Packets (CIP) will provide contractors
with all of the necessary information to
successfully implement the PLA. The CIP
can even include a list of local certified
small businesses ready, willing, and able to
work on the CWA.
We will divide our approach to enforcement
of the PLA: Matters of Law and Matters of
Contract.
MATTERS OF CONTRACT:
Some enforcement of CWA is a matter of
contract enforcement. For these areas,
WITS will not have a state or federal agency
in charge of enforcement, so we will need to
use the document's grievance mechanisms.
1 Pre -Job Conferences:
WITS facilitated hundreds of pre jobs and
consistently requires that all contractors
submit all of their pre -job forms before
scheduling them to participate in a pre -
job meeting. Adherence to this document
submission requirement helps to ensure
that all contractors understand the CWA's
requirements and that unions understand
each contractor's scope and time on the
project.
LOCAL HIRE:
On at least a monthly basis, WITS shall
review local hiring progress on each
project to determine contractors that are
in apparent non-compliance with the local
hiring goals.
CONTRACT LISTING LAW VIOLATIONS:
Although the PLA does not speak to this
issue directly, one thing that happens
on projects is manipulating bidding
practices by violating California's Listing
Law. The WITS field monitor team
is trained to ask Superintendents and
owners who may be onsite to identify
any listing law violations, notify the RE,
project manager, and, if necessary, the
Contractor's State Licensing Board.
MATTERS OF LAW:
PREVAILING WAGE ENFORCEMENT:
divides into Monitoring Prevailing Wage
Payments, Tracking Certified Payroll
Submission, Reconciling Certified Payroll
Records (CPR), and, if necessary, notifying
enforcement agencies of non-compliance.
1 Monitoring Prevailing Wage Payments:
The Davis -Bacon Act requires the weekly
payment of wages and the submission
of CPR. WITS has recommendations for
contract language to ensure full compliance
by all contractors. Regular and timely
transmission of CPR allows the compliance
team to regularly and quickly review the
CPR and reduces costs to the City by
reducing the administrative burden of
requesting CPR.
1 Tracking Certified Payroll Submission:
An additional WITS recommended best
practice is to require all contractors and
subcontractors to submit their CPR to the
City using an electronic certified payroll
system. If there is not one already used by
the City, then WITS can provide one.
If the City elects not to use eCPR, WITS
has developed a CPR tracking and data
analysis system currently in use on several
of our large public works projects to
monitor submittals. WITS tracks CPR
submittal to project owners and the State
DIR and regularly notify contractors and
City Staff when CPR is late. WITS will sync
CPR submittal requirement and tracking
system to address specifications in City
contract language.
WITS can provide the project and
construction management teams a
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dashboard that will show the compliance
status of several issues, such as an
apprentice utilization scoreboard, CPR
submission status, local workforce
compliance scorecard, and DAS 14o DAS
142 submissions.
Delinquent CPR Notification: WITS can
also provide the City with an automated
contractor notification system for failure to
submit CPR timely.
1 Certified Payroll Records Review:
If no eCPR system is available, then after
logging the information, we will manually
review for prima facia compliance with the
relevant prevailing wage determinations.
WITS can also ensure that the fringe benefit
statement and other required documents
are current.
Throughout the project's life, to identify
sub -tier and unlisted subcontractors who
work on the project. WITS would use the
CPR confirmation process through the
weekly review of worker sign -in sheets (a
WITS recommended best practice) and
Inspection Reports to ensure all contractors
are accounted for and update the contractor
tracking system accordingly. If contractors
are not in the inspection reports, but WITS
staff identified them through site visits
or sign -in sheets, WITS will notify the
CM team ASAP. If contractors have not
submitted CPR but have performed onsite
work, WITS will inform the prime, RE, and
the City within five days of the delinquency.
1 Reconciling Certified
Payroll Records:
WITS recommends confirming the CPR
consistent with 8CCR §16432(C) and the
California Department of Transportation
Local Assistance Program. These
regulations call for validating the CPR's
accuracy by confirming at least one
worker for at least one weekly period per
month using independent sources, such
as employee interviews, daily inspection
reports, and payroll records, such as pay
stubs and canceled checks.
1 Potential Violations:
If WITS identifies an underpayment of
prevailing wages or other problems on the
certified payroll, we will write the Contractor
and request proof of proper wages paid
(see Appendix A). The Contractor will be
required to respond within ten business
days. If the Contractor does not respond
within the given timeframe or, subsequently,
is unwilling to resolve the issue, WITS
will refer the matter to the California
Department of Industrial Relations (DIR)
and or the US Department of Labor (DOL).
When we identify such contractors,
WITS will initiate the following steps:
— Inform the general Contractor
and any apparent non -compliant
subcontractor(s) about issues with the
Local Hire Program and good -faith -
efforts to reach the established goals.
If necessary, request the prime
Contractor's attendance and
the apparent non -compliant
subcontractor(s) at the next scheduled
meeting of the joint Committee discuss
the issues identified. For the discussion,
WITS will invite representatives of the
construction union(s) in whose trade the
apparent non-compliance is identified
to help determine if residents were/are
available for dispatch to the Contractor.
If the first two steps do not work, we
may need to file a grievance against the
Contractor for failing to follow good -
faith -efforts to meet the local hire goals. I
CWA IMPLEMENTATION
APPROACH
For purposes of simplicity, our approach
follows the flow of many CWAs and aligns
with most agreements. and aligns with
the agreement itself. We describe our
approach to significant aspects of CWA
coordination, such as Small Business,
Labor Compliance, Local Hire, and Work
Opportunity Program in detail in their
sections that follow the CWA's general
implementation and coordination.
Also, WITS can perform site visits for
labor compliance and commercially useful
function, and overall project director,
Stephanie Brown, will lead and direct
those activities. Standard CWA and CWA
language includes provisions for WORK
STOPPAGES, STRIKES, SYMPATHY
STRIKES, AND LOCKOUTS. While we
have seen many CWA Coordinators view
this type of language as rather general
and even generic, WITS sees it as the
document's binding thesis. The WITS
team will collaborate with the City of
Dublin and its construction management
team to develop CWA Standard Operating
Procedures (SOPs).
WITS has experience administering over
$7 billion in CWA covered construction
projects with a minimum of issues
requiring arbitration. It demonstrates
our ability to engage with unions and
contractors to achieve a peaceful resolution
°Years
Experience
Our team has
unparalleled
expertise in labor
compliance
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SECTION .
of disputes and accordingly develop and
implement SOPs.
These SOPs would be approved by the
Joint Administrative Committee and
widely distributed to the CWA parties,
including being incorporated into the
UIP and CIP for distribution at pre -bid
meetings to contractors. The SOPs define
and clarify, consistent with the Scope of
the Agreement, the CWA's implementation.
The WITS Project Manager or Labor
Relations Representative will use the SOPs
as an outline to discuss the agreement's
scope at pre -bid and pre -construction
meetings.
CWA standard Referral Procedures require
that all workers be onsite consistent with
Schedule A. Our Analyst understands
how to combine site inspections to ensure
compliance with prevailing wage laws and
compliance with the CWA.
Our team has experience providing
detailed local hire and PLA reports. The
SFPUC is still using the PLA reporting
format that started when Ardis Graham
was the PLA administrator in 2007. WITS
has extensive skills to create reports using
paper CPR.
Such a system can save the City of Dublin
thousands of dollars by reducing expenses
by construction management, labor
compliance, and workforce development,
collecting paper CPR, calculating
wages and local hire utilization, and
then producing reports for the Joint
Administrative Committee and the City.
WITS also understands how to use these
systems to quickly generate reports to
answer questions from the City Council
and the public promptly.
We believe that your City Council and
the public will want to know the efficacy
of articles referring to the hiring and
retention of Local workers and apprentices.
Using an electronic payroll system, we can
produce detailed real-time reports of the
local hire program status. These reports
will also detail the compliance methods,
i.e., a previously employed City of Dublin
resident or a New Apprentice.
The fastest way to create labor strife on a
CWA project is failing to track and validate
cCore Employees' qualifications. If the
CWA includes Core Employee language,
compliance requires careful monitoring
and validation. WITS would use the JAC to
vet and approve any documentation used
to establish when a core employee meets
these requirements.
We would maintain and retain detailed
records of these employees - and always
protect worker privacy - while providing all
parties with transparency with compliance
standards. For example, we will give the
JAC a report that shows all core workers
by an employer, time with employer, craft,
and zip code while removing personal
information like workers' names and
addresses.
Standard Wages/Benefits language is
the section where labor compliance and
CWA coordination overlap most clearly.
To achieve this, WITS will provide labor
compliance. We detail our program in this
proposal under Enforcing the CWA, and
we can provide detailed labor compliance
SOPs for the City.
We are currently working with the City of
Hayward to administer their Community
Workforce Agreement Local Hire and
Labor Compliance activities on covered
projects. As part of our regular practice,
we confirm certified payroll records
within the meaning of the California Code
of Regulations Title 8 §16461(d) "the
corroboration of information in payroll
reports through independent sources."
We confirm CPRs by carefully reviewing
the daily inspection reports, worker
interviews, and other payroll records. This
activity ensures that workers are paid
wages consistent with the Davis Bacon (if
applicable) and California prevailing wage
requirements. For the City of Dublin WITS
would ensure compliance with the CWA.
As is our practice with the City of Hayward
CWA, WITS will ensure contractors meet
their local hire obligations by comparing
these independent and contemporaneous
records to local hire Compliance Plans
developed with prime contractors.
Subsequently, we would inform the
City project manager if any contractor's
existing workforce is disconnected
from their submitted and agreed upon
Compliance Plan.
Our team has extensive experience
implementing Grievance Arbitration
Procedures. Over the last 14 years, our
team has facilitated or resolved grievances
of varying complexity from minor issues,
e.g., subcontractors not attending pre -
jobs, to multi -million -dollar disputes.
Each possesses the same challenge —
implementing a transparent process for
all parties - but vary by scale. WITS knows
from our success that rapid and amicable
resolution requires transparency, and
communication with all stakeholders.
The WITS team has experience with
Jurisdiction Disputes and has implemented
dispute procedures for many CWAs and
facilitated the amicable resolution with all
crafts - including those whose procedure is
outside the National Building Trades Plan
for the Settlement of Jurisdiction Disputes
(Plan). Our experience includes helping
prepare cases for the Plan and mediating
resolution without arbitration.
1 Facilitating Pre -Job Conferences
CWAs require that contractors attend
Pre -job conferences. WITS implements
the coordination facilitation of over one
hundred fifty pre -job conferences a year.
WITS team has experience
implementing a substance
abuse testing program that
ensured that thousands of
workers were adequately tested,
tracked, and recorded across
the program's construction.
Workforce Integrity & Training Solutions 1 November 15, 2021 1 Proposal to The City of Dublin 18278
SECTION1'
To ensure safety, greater participation,
and efficiency we propose that all Pre -
Jobs be via videoconference.
WITS has experience facilitating dozens
of pre -job meetings via video conference.
The successful implementation of any
CWA requires arranging the Pre -Jobs
with the contractors and all affiliated
unions in the County. It also requires
the rapid and accurate production of
meeting minutes.
As the administrator of the SFPUC and
the BART CWAs, the WITS team has
experience implementing a substance
abuse testing program that ensured that
thousands of workers were adequately
tested, tracked, and recorded across
the program's construction. Besides
our experience with substance abuse
testing protocols, WITS administered
four CWAs for oil refineries, which have
extensive health and safety protocols.
WITS will use this experience to
establish procedures for how individual
contractors will implement substance
abuse testing and other health and safety
measures the City and Council may agree
to in the future. 1
PRODUCING REPORTS AS APPROPRIATE
LEVERAGING ARTIFICIAL INTELLIGENCE AND DATA
ANALYTICS
The WITS Team leverages technology and analytics to create the industry's best
practices in CWA Administration, Labor Compliance, Workforce Development, and
Small Business Support Services. The upshot is a singular cohesive and agile industrial
relations program that results in the best value for the City of Dublin.
EXPERIENCE
Our team has well over two decades of experience with CWA implementation and
enforcement.
Ardis Graham, Principal, as PLA Administrator for the SFPUC, helped develop
their PLA quarterly reports in 2007, and the SFPUC continues to use his format.
Stephanie Brown, Principal -in -Charge, developed a first -of -its -kind cloud -based
client relationship management (CRM) database linked to online Certified Payroll
Reports and linking jobseekers with contractors on public works projects in San
Francisco. The compliance tools and reports she developed during her tenure in San
Francisco are still in use today.
Prentiss Jackson, Local Hire Director, has managed PLAs for the City and
County of San Francisco and the Chase Center Project and has extensive experience
creating pipeline programs to connect local workers to employment in the construction
industry.
Shannon Noel, CWA Data Scientist, is a former middle school teacher who also
has experience with providing detailed workforce development data analytics for the
State of California and performing detailed workforce development data analytics
contractors' associations.
We strongly believe our team's strategies will produce:
— Cohesive and transparent labor relations to help ensure that high skilled workers
build District projects with labor harmony;
— Full labor compliance monitoring ensuring compliance with both federal and state
prevailing wage requirements (as applicable);
— Ensure that opportunities to earn a middle-class income by starting their career
revitalizing CWA's infrastructure.
— Ensure that small, local, minority, and women -owned firms can compete to win and
execute PLA and other contracts successfully.
— We also have access to a team of economic advisors and forecasters who can assess
and analyze the CWA's economic impact through project costs, local hire salary
impact, MC3 participant incomes, and local small business utilization.
✓ We recommend using
an electronic certified
payroll system
Workforce Integrity & Training Solutions 1 November 15, 2021 1 Proposal to The City of Dublin 19279
SECTION1
COORDINATING AND FACILITATING ALL PLA
ASSOCIATED LABOR/MANAGEMENT MEETINGS
FACILITATE EXCELLENT
LABOR-MANAGEMENT
MEETINGS
As was stated before, we highly recommend
immediately organizing The Joint
Labor -Management Committee (Joint
Administrative Committee). It is an excellent
place to start integrating Labor and contractor
relations into the City's Districts' project
workflow. The WITS team is very experienced
in facilitating Joint Labor -Management
meetings to provide CWA governance and
administration. Many CWA administrators
use these meetings as merely an item to
check off of their to-do list. WITS uses these
meetings as a meaningful way to engage Labor
and Contracting to implement the program
successfully. Of course, because of COVID,
we would host quarterly Joint Committee
meetings via video conference.
Of course, we will provide the basics, such
as agendas and minutes, at least seven days
before the meeting and within five days
after. But we will also provide follow-up
and research on the projects and have the
capacity through our in-house data scientist to
provide detailed workforce and small business
utilization analytics. Analytics can tell all
parties much about the project's direction and
insight into possible labor-management strife.
Together with the Department, Labor and
contractors, our team can better understand
how to leverage resources to implement the
workforce and small business programs
successfully. Our data analytics team recently
worked with the California Division of
Apprenticeship Standards (DAS) to review and
analyze thousands of apprentices across the
state to help make policy recommendations
for creating tens of thousands of new
apprenticeship opportunities.
We hope to work with the city staff to
participate and provide an overview of the
Strengths, Weaknesses, Opportunities,
and Threats (SWOT) on CWA projects.
Understanding the SWOT Analysis can
help create an environment of collaborative
problem solving on the JAC.
LEVERAGING ARTIFICIAL
INTELLIGENCE AND DATA
ANALYTICS
PLA IMPACT ON PROJECT COSTS
Creating a collaborative culture is key to
converting the WITS team's excellent working
relationships with unions into value for the
City of Dublin. Through our collaborative
culture, we can better achieve Local Hire goals.
Also, we understand how to leverage our
relationships with Labor to lower project costs!
EXCELLENT LABOR RELATIONS LEADS
TO LOWER PROJECT COSTS
May sound like pie in the sky, but the WITS
team has deep experience using labor relations
to lower project costs. Here are three simple
examples. After 8o years of not building
tunnels, the SFPUC needed to construct two
large-scale (over $25o Million each) tunnel
projects. Our team used their excellent
relationships with the Laborers International
Union of North America (LIUNA) and the
International Union of Operating Engineers
(IUOE) to engage many of their national
tunneling contractors in the bidding process.
Partnering with these unions, and their
contractor partners, likely saved the PUC over
$25,000,000.
We view our success at using
labor relations to lower project
costs and improve the economy
as a significant differentiator
While at San Francisco Bay Area Rapid
Transit District (BART), a multiple escalator
repair and replacement contract was issued.
However, the existing BART process only
resulted in one bidder submitting a bid for
millions of dollars over BART's budget for
the project. Consequently, the BART Board
rejected all bids. Ms. Brown's team worked
with the International Union of Elevator
Constructors to bring together the country's
largest escalator contractors. Mr. Graham then
helped facilitate a collaborative discussion
between these contractors and manufacturers
with BART operations and engineering design
to recalibrate the contract specifications. These
discussions resulted in a new contract that was
within budget.
These are two examples of how our excellent
labor relations added quantifiable value to
owners. In addition to expanding the pool
of qualified bidders and utilizing qualified
contractors to comment and improve your
bid documents, you can also use labor
relations to broaden the pool of skilled
workers. WITS team members worked with
LIUNA and IUOE to develop and deliver
California's first tunnel workers' training
program. Partnering with the two unions,
they helped create a training program in San
Ramon, California, that expanded pool of
local workers with a high demand skill set.
The result was lower costs from having to
bring in qualified workers from other parts
of the country. We are happy to leverage our
relationships to create this kind of value for
the City of Dublin.
Workforce Integrity & Training Solutions 1 November 15, 2021 1 Proposal to The City of Dublin 20280
5
281
SECTION J
FEE SCHEDULE
We are pleased to offer the City of Dublin different options for fees.
OPTION A:
1 CWA Administration
(with Detailed Local Hire Coordination
& Labor Compliance) — Annual Not to
Exceed Budget $72,000.00 + $2,000 to
meet the RFQ requirement 4.4.4
— Pre -job Conference Coordination,
Facilitation and Minutes- $300 /
meeting
— JAC Meeting Coordination and
Facilitation - Hourly Based on Need
— Grievance & Jurisdiction Management
and Support — Hourly Based on Need
— Report Development & Analysis -
Hourly Based on Need
— Dedicated Local Hire Services — Hourly
Based on Need
— Labor Compliance Services with site
visits - Hourly Based on Need
OPTION B:
1 CWA Administration
(with Labor Compliance) - Annual Not to
Exceed Budget $52,000.00 + $2,00o to
meet the RFQ requirement 4.4.4
— Pre job Conference Coordination,
Facilitation and Minutes- $300 /
meeting
— JAC Meeting Coordination and
Facilitation - Hourly Based on Need
— Grievance & Jurisdiction Management
and Support — Hourly Based on Need
— Report Development & Analysis -
Hourly Based on Need
— Labor Compliance Services with site
visits - Hourly Based on Need
HOURLY BILLING RATE WILL BE:
OPTION C:
1 CWA Administration
Annual Not to Exceed Budget
$35,000.00 + $2,000 to meet the RFQ
requirement 4.4.4
— Pre -job Conference Coordination,
Facilitation and Minutes- $300 /
meeting
— JAC Meeting Coordination and
Facilitation - Hourly Based on Need
— Grievance & Jurisdiction Management
and Support — Hourly Based on Need
— Report Development & Analysis -
Hourly Based on Need
1/1/2022 - 1/1/2023 - 1/1/2024 -
12/31/2022 12/31/2023 06/31/2024
WITS TEAM MEMBER ROLE
HOUR RATE
Project Manger
$206.00
$212.00 $218.00
Labor Compliance Director
$72.10
$74.20 $76.30
Data Scientist
$51.50
$53.05 $54.64
Labor Compliance Analyst
$30.90
$31.80 $32.70
Admin
$20.60
$21.20 $21.80
1/1/2022 - 1/1/2023 - 1/1/2024 -
12/31/2022 12/31/2023 06/31/2024
WITS TEAM MEMBER ROLE
HOUR RATE
Local Hire Director
$195.70 $201.57 $207.62
Local Hire Analyst
$154.50
$159.14 $163.91
Local Hire Assistant
$103.00
$106.09 $109.27
The hourly rate listed does not include the Safe Harbor Indirect Cost Rate, which by memo
dated July 2018 the California Department of Transportation deemed as consistent with the
Federal Cost Principles of Title 48 of the Code of Federal Regulations §31 (8 CFR 31).
Workforce Integrity & Training Solutions 1 November 15, 2021 1 Proposal to The City of Dublin 22282
6
283
CITY OF DUBLIN CITYWIDE CURB RAMP PROJECT
ADDRESS: VARIOUS AREAS THROUGHOUT DUBLIN
JUNE 02,2021
CONTRACTORS IN ATTENDANCE:
Sample Engineering —John Engineering
Example Trucking — Roger Trucking
Demo Consulting — Rick Demo
CONTRACTORS ABSENT: Schotka Construction
UNION AFFILIATES IN ATTENDANCE:
John Q. Laborer / Laborers
Susie Q. Driver / Teamsters
Jane Electric / IBEW
Oliver Operator / 0E3
MINUTES
The meeting was called to order at 10:45 AM. Stephanie Brown facilitated the meeting. The following are general project
questions and answers.
Contractor
Subs?
Pre -Job Questions & Answer
Sub Pre Q1 Al Q2 A2 Q3 A3
job Status
Sample Engineering
T- Any
See Below See Below delivery of
ready -mix?
0E3- T- Any water
Central Addresses Will send trucks or
Concrete for the via email street
location? sweepers?
No
Example Trucking N/A N/A
T - Start Early as
date? Monday
Demo Consulting
N/A N/A
Laborers - If
something is
out of place,
do you fix it?
No, we
inform the
contractor
CRAFT ASSIGNMENTS
"The work assignments only cover the scopes of work that were presented at the pre -job meeting." Ardis Graham
facilitated discussion of the project's work assignments, noted in the table below.
Craft Assignments
Contractor
Scope Assignment Claims Claims Claims
Excavation 0E3 _
Sawcut, Demolition,
Sample Engineering Subgrade Preparation & Laborers Teamsters - General claim
Pour concrete
AC Paving CM
Example Trucking Trucking Teamsters
Does not believed work is
covered under PLA. Demo will
Demo Consulting SWPP and Inspection coordinate with OE & Lab to 0E3 - Claims full scope
determine if covered by PLA. If
so, they will need to assign the
work and notify CCBT in writing
*The Teamsters claim the on and off haul of any and all Materials and debris, any in motion discharge from Water Trucks, any and all Ready -Mix
trucks, and or street sweepers in and around the job site. The use of Forklifts, when used in and around the warehouse and construction laydown
yards for loading and unloading purposes. Additionally, the Teamsters claim any and all transportation of all workers via Busses, Vans, and Trucks.
ADJOURNMENT
(ACE
WITS
P0)10
Page 1 of 1
WORKFORCE INTEGRITY AND TRAINING SOLUTIONS
44 Montgomery Street, Suite 2-118 San Francisco, CA 94104
(415) 364-8467
WING SOV
284
FACT SHEET
Pay workers the correct prevailing wage
rates for each craft, classification and
type of work performed. CA State Labor
Code Section 1773 and 1774
Submit certified payroll reports and
fringe benefit statements into the city's
electronic payroll reporting system
(Elation Systems, Inc.). CA State LC
Section 1776
Maintain Labor Standards Enforcement
(LSE) daily sign in sheets documenting
all hours worked and the classifications
of work performed.
Display LSE provided posters at the
jobsite, informing workers of Prevailing
Wage requirements.
Furnish employees with itemized pay
stubs and retain payroll records.
CA State Labor Code Section 226
Employ apprentices registered in a
state -approved apprenticeship program
and make apprenticeship training
contributions. CA State Labor Code
Section 1777.5
Register with the California Department
of Industrial Relations (DIR). CA State
Labor Code Section 1725.5
285
RESOURCES
DIR PREVAILING WAGE RATES
(Including Scope of Work, Travel, and Holiday Provisions)
www.dirca.gov/oprI/2020-2/PWD/index.htm
DIR PUBLIC WORKS CONTRACTOR REGISTRATION
www.dir.ca.gov/Public-Works/Contractor-Registration.html
DIR PUBLIC WORKS MANUAL
www.dir.ca.gov/dlse/PWManualCombined.pdf
APPRENTICE WAGE RATES
www.dir.ca.gov/oprl/pwappwage/PWAppWageStart.asp
APPRENTICESHIP PRO -GRAMS, REQUIREMENTS & FORMS
www.dir.ca.gov/DAS/PublicWorksForms.htm
CONTRACTORS STATE LICENSE STATUS
www2.cslb.ca.gov/OnlineServices/CheckLicensell/CheckLice nse.aspx
ONE CLICK ('
resource access
complaints@witsca.com
286
THE CITY OF DUBLI\
Program Standard
Opperating Procedures
Ardis Graham
Workforce Integrity and Training Solutions
287
Table of Contents
A. GENERAL
B. PURPOSE
C. OBJECTIVES
D. SCOPE
I. Confirm for the Resident Engineer that all Contractors Submitted Certified
Payroll Timely Guidelines: Certified Payroll Submittal, Verifying CPRs are
Complete, Ongoing CPR Review, and Contract Site Visits
II. Verify that Certified Payroll Reports are Complete
III. Ongoing CPR Review
IV. Contract Site Visits
V. Worker Interview Form
VI. Worker Information Card (upon budgetary approval from the city
VII. Email Hotline (complaints@witsca.com)
VIII. Telephone Hotline (601) 301-2305
IX.
uidelines: Audits, Referrals and Withholding Payment
1) CPR System Notification
2) Site Visits
3) Complaints
4) Approval
5) Research
6) Identify the correct PWDs to guide the audit
7) All relevant payroll documents from the contractor will be
collected, as defined by 8 CCR §16000
8) Determining the Audit Period
9) Document Review
10)Classifications: Determining which work classifications will be
evaluated in the audit
11)Audit Worksheet
288
12)When the audit is primarily a misclassification issue
13)Summary Report
14)Audit Package
15)Withholding Payment
16)DIR Referral
17)Civil Wage and Penalty Assessments (CWAPA) (CLC §1741)
18) Department of Labor (DOL) Referral
19)Contractor Actions
20) Review
21) Nonpayment
X. Outreach Activities: (upon budgetary approval from the city)
XI. Project Closeout
XII. Administering the city's Electronic Certified Payroll Records
CPR system
XIII. Ensuring All Contractors submit Certified Payroll Records to the State of
California eCPR System
E. Acronyms
289
SECTION 4
SAMPLE MONTHLY CPR REPORT
(Similar report provided monthly for each project.)
O
O
0 0 0
0 0
O
0
3 3 i
0 0 0
O o F c
CA 41
• oa
CO CO
• CO
S S S
O 0 0
i
February 19, 2021 1 WITS Proposal for The City of Anaheim 1 On -going Labor Compliance Program Services
19 290
SECTION 4
SAMPLE DOCUMENTS
Project Daily Inspection Report Tracker
SAMPLE MONTHLY DAILY INSPECTION
(Similar report provided monthly for each project.)
�\TTS
DATE
ABC CONSTRUCTION,
INC. ON DAILY REPORT
(no. of workers on site)
AS PER CPR FOR ABC (no.
of workers on site)
SCOPE OF WORK
2020-12-21
10
N/A
on Inue• o orm up e wor ing s a.;' oure•
concrete; continued to excavate for level
drilling for 45-foot soil nails.
2U2U- I2-2U
I U
U
I IN/r
2020-12-19
5
2
Continued excavation of level 4;Stacked
excavated materials
2020-12-123
I IU
IU
I
2020-12-17
10
10
Dnlled, installed and grouted the soil
nail;Excavation;Worked on the wild .fe
exclusion shortcretethefaceo - -e
2020-12-16
10
10
Grouted all the soil n. -e;Placed the
wire mesh and sh. , otcreted the first 100'
of V
44180
10
inished excavation -d and in • he soil
ails in row three. Th- t. - - mails and
15' soil nails in row t ed forming the V
h;Continued coffin - road
2020-12-14
8
10
.vated some of the •;Site clean
cavated the next s. .n oft = ed
t dlife exclusion fens:
2020-12-13
1 0 0
IN/
2020-12-12N
Ha. . m- - to load shotcrete panels
first t oming. After that they left the site
and t _ - was no other work performed by SMIC
today.
2020 12
6
6
2020-12-09
10
10
Continued to move spols;Prepared the sot nails for
installafion;Closed the gap in the wildlife exclusion
fence
2020-12-08
-Finished the installation of the weep pipe and
drain rock;Drilled, installed and grouted the one
10-footverification soil nail;Continued to bring
base rock
2020-12-07
10
10
Setup to test the soil nails in the first level of the soil
nail wall.;Continued to haul off concrete form
work;Continued to patch the concrete barrier.
2020-12-06
I N/A
N/A
I N/A
2020-12-05
I N/A
N/A
I N/A
2020-12-04
13
14
Continued moving concrete form work out;Set up
to spray shotcrete;Drilled, installed and grouted a
verification soil;Sprayed 8 yds. of shotcrete
2020-12-03
I 14
14
!Striped the forms from the bamer;Hauled forms
2020-12-02
14
14
Finished forming up the banier;Poured
concrete;Drilled the last two soil nails;Installed the
last two soil nails
2020-12-01
12
14
Continued forming up the bamer;Se o o spray
shotcrete
2020-11-30
13
13
Continued forming up the barrier;Moved the
excavator with the drill atfachmenf;Moved the
wildlife exclusion fence out of the work zone;Began
exca va tion;Sp ra yed another set of shotcrete
2020-11-25
8
8
SMCI- Installed the piezometer and casing to Ely
387;Grouted hole;Installing rebar; Installing form
work
2020-11-24
I 8
8 INot yet available
February 19, 2021 1 WITS Proposal for The City of Anaheim • On -going Labor Compliance Program Services
20 291
SECTION 4
SAMPLE DOCUMENTS
WITS CPR Submitted to DIR Tracker Sample Template
WITS CPR Submitted to DIR Tracker Sample Template
(Similar report provided monthly for each project.)
Key:
"No" = Not submitted to DIR
"Not yet in Elations" = Not submitted to Authority
Red highlight = Not in compliance
Yellow highlight = Notice Sent to Contractor
Date (Week Ending)
I
Contractor I
Submitted/Yes or No
ABC CONSTRUCTION, INC.
November 22,2020
November 29,2020
December 6,2020
December 13,2020
December 20,2020
ABC, Inc.
ABC, Inc.
ABC, Inc.
ABC, Inc
ABC, Inc.
Yes
Yes
Yes
Yes
No
Not yet in Elati
December 27,2020
ABC, Inc.
L , -*MP
October 24,2020
October 31,2020
November 7,2020
Nove 4,2020
Nove 2020
Nove ' 0
Dece
Dece
Dece ,2020
N C.
Co
L Com
L om.
L .mp.
LM mpa
LMN pany
LMN Company
Yes
Y
Yes
Yes
Yes
Yes
Yes
LMN Company
Not yet in Elations
QRS CONSTRUCTION
October 30,2020
November 6,2020
November 13,2020
November 20,2020
QRS Construction
QRS Construction
QRS Construction
QRS Construction
Yes
Yes
Yes
Yes
1
December 4,2020
QRS Construction
No
December 18,2020
QRS Construction
Not yions
Not yet in Elations
Not yet in Elations
December 25,2020
QRS Construction
XYZ, INC.
Sunday, July 5, 2020
XYZ, INC.
No
Sunday, July 12, 2020
Sunday, July 19, 2020
Sunday, July 26, 2020
August 02,2020
August 09,2020
August 16,2020
XYZ, INC.
XYZ, INC.
XYZ, INC.
XYZ, INC.
XYZ, INC.
XYZ, INC.
Yes
Yes
Yes
Yes
Yes
Yes
•
•
February 19, 2021 1 WITS Proposal for The City of Anaheim I On -going Labor Compliance Program Services
21 292