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November 17, 2021 Dublin Youth Advisory Committee Special Meeting Agenda 1
Special Meeting of the
DUBLIN YOUTH ADVISORY COMMITTEE
Wednesday, November 17, 2021 Location: Dublin Senior Center
7600 Amador Valley Blvd
Dublin, CA 94568 Special Meeting 7:00 PM
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. ORAL COMMUNICATIONS
2.1 Public Comment
At this time, the public is permitted to address the Youth Advisory Committee on non
agendized items. Please step to the podium and clearly state your name for the record.
COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no
action or discussion may take place on any item not appearing on the posted agenda. The
Committee may respond to statements made or questions asked, or may request Staff to
report back at a future meeting concerning the matter. Any member of the public may contact
the Recording Secretary’s Office related to the proper procedure to place an item on a future
Committee agenda. The exceptions under which the Committee MAY discuss and/or take
action on items not appearing on the agenda are contained in Government Code Section
54954.2(b)(1)(2)(3).
3. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for
approval by the Youth Advisory Committee with one single action. Members of the audience,
Staff or the Youth Advisory Committee who would like an item removed from the Consent
Calendar for purposes of public input may request the Chair to remove the item.
3.1 Approval of the October 27, 2021 Youth Advisory Committee Regular Meeting
Minutes
The Committee will consider approval of the minutes of the October 27, 2021 Youth
Advisory Committee Regular Meeting.
STAFF RECOMMENDATION:
Approve the minutes of the October 27, 2021 Youth Advisory Committee Regular Meeting.
Staff Report Attachment 1 - Meeting Minutes of the October 27, 2021 Youth Advisory Committee
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November 17, 2021 Dublin Youth Advisory Committee Special Meeting Agenda 2
4. UNFINISHED BUSINESS
5. NEW BUSINESS
5.1 2022 Dublin Benefit Concert Committee Updates and Discussion
The Committee will receive a report on the 2022 Dublin Benefit Concert Ad-Hoc
Committee. STAFF RECOMMENDATION:
Receive the report.
Staff Report
5.2 Youth Mini Grant Presentations
The Committee will hear presentations from Youth Mini Grant applicants, rate the
applications, and provide a funding recommendation. STAFF RECOMMENDATION:
Receive the presentations, rate proposals, and provide a funding recommendation for
City Council approval.
Staff Report
Attachment 1 - 2021 -22 Mini Grant Applications and Proposals
Attachment 2 - Mini Grant Application Rating Sheet
6. OTHER BUSINESS
Brief information only reports from Committee Members and/or Staff, including
committee reports and reports by Committee Members related to meetings attended at
City expense (AB1234).
7. ADJOURNMENT
This AGENDA is posted in accordance with Government Code Section 54954.2(a)
If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available
in appropriate alternative formats to persons with a disability, as required by Section 202 of the
Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and
regulations adopted in implementation thereof. To make a request for disability-related
modification or accommodation, please contact the City Clerk’s Office (925) 833-6650 at least
72 hours in advance of the meeting.
Mission
The City of Dublin promotes and supports a high quality of life, ensures a safe and secure
environment, fosters new opportunities, provides equity across all programs, and champions a culture
of diversity and inclusion.
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STAFF REPORT
Youth Advisory Committee
Page 1 of 1
Agenda Item 3.1
DATE:November 17, 2021
TO:Honorable Chair and Committee Members
FROM:La Shawn Butler, Parks & Community Services Director
SUBJECT:Approval of the October 27, 2021 Youth Advisory Committee Regular Meeting MinutesPrepared by:Liz Elliott, Recreation Supervisor
EXECUTIVE SUMMARY:The Committee will consider approval of the minutes of the October 27, 2021 Youth Advisory Committee Regular Meeting.
STAFF RECOMMENDATION:Approve the minutes of the October 27, 2021 Youth Advisory Committee Regular Meeting.
FINANCIAL IMPACT:None.
DESCRIPTION:The Youth Advisory Committee will consider approval of the minutes from the October 27, 2021 Regular Meeting.
STRATEGIC PLAN INITIATIVE:None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Committee Agenda was posted.
ATTACHMENTS:1) Minutes of the October 27, 2021 Youth Advisory Committee Regular Meeting
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MINUTES OF THE YOUTH ADVISORY
COMMITTEE OF THE CITY OF DUBLIN
Regular Meeting: October 27, 2021
Page 1 of 3
Attachment I
A Regular Meeting of the Dublin Youth Advisory Committee was held on Wednesday, October27, 2021, at the Dublin Senior Center. The meeting was called to order at 7:01 PM. by Chair Logan Lin.
1.Call to Order and Pledge of AllegianceAttendee Name Title StatusLogan Lin Committee Chair PresentBrandon Maskey Committee Vice-Chair PresentKavin Berry Committee Member AbsentMihika Bhatnagar Committee Member PresentAditi Bongu Committee Member PresentSaiesha Goel Committee Member AbsentAdvaith Krishna Anoop Krishna Committee Member PresentMatthew Mendes Committee Member PresentDeepika Puli Committee Member AbsentKrittika Senthilkumar Committee Member PresentAnay Sharma Committee Member AbsentEsha Shenoy Committee Member PresentMahidhara Sudeendra Committee Member PresentSofia Lembo Committee Member (Alternate 1)AbsentAarav Surapaneni Committee Member (Alternate 2)AbsentAnika Kolan Committee Member (Alternate 3)PresentPratyush Rallapally PCS Student Representative Present
2.Oral Communications – None.
3. Consent Calendar
3.1. Approved the minutes of the September 22, 2021 Youth Advisory Committee
Regular Meeting. The Committee approved the Consent Calendar.
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Page 2 of 3
RESULT:APPROVED [UNANIMOUS]
MOVED BY:Brandon Maskey, Committee Vice-Chair
SECOND:Mahidhara Sudeendra, Committee Member
AYES:Bhatnagar, Bongu, Krishna Anoop Krishna, Lin, Maskey, Mendes,Senthilkumar, Shenoy, Sudeendra, Alternate Kolan
ABSENT:Berry, Goel, Puli, Sharma
4. Unfinished Business – None.
5. New Business
5.1 Discussion of Youth Mini Grant Application Review ProcessLiz Elliott, Recreation Supervisor, presented the Youth Mini Grant Application Review Process for discussionThe Committee received the report.
5.2 2021-22 Fall Tri-Valley Youth Committees Virtual Round Table EventThe Committee discussed the 2021-22 Fall Tri-Valley Youth Committee Virtual RoundTable Event. The Committee approved the following Committee Members to attend the 2021-22 Fall Tri-Valley Youth Committee Virtual Round Table Event via Zoom: Mihika Bhatnagar, Aditi Bongu, Logan Lin, Brandon Maskey, Krittika Senthilkumar, and Mahidhara Sudeendra.
RESULT:APPROVED [UNANIMOUS]
MOVED BY:Mahidhara Sudeendra, Committee Member
SECOND:Adviath Krishna Anoop Krishna, Committee Member
AYES:Bhatnagar, Bongu, Krishna Anoop Krishna, Lin, Maskey, Mendes, Senthilkumar, Shenoy, Sudeendra, Alternate Kolan
ABSENT:Berry, Goel, Puli, Sharma
5.3 Discussion of Volunteer Assignments at the Holiday Tree Lighting EventThe Committee discussed volunteer assignments for the Holiday Tree Lighting Event.6.Other BusinessVice-Chair Brandon Maskey reported on business from the Mental Health Forum Ad-Hoc Committee meeting.Liz Elliott, Recreation Supervisor, reminded the Committee that November 17 will be a Special Meeting a week earlier than normal due to the Thanksgiving holiday.
7. AdjournmentChair Lin adjourned the meeting at 7:57 PM
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Page 2 of 3
Minutes prepared by Recording Secretary Robert Stone, Senior Office Assistant.
_____________________________________ Youth Advisory Committee ChairATTEST:
_______________________________Liz ElliottRecreation Supervisor
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STAFF REPORT
Youth Advisory Committee
Page 1 of 2
Agenda Item 5.1
DATE:November 17, 2021
TO:Honorable Chair and Committee Members
FROM:La Shawn Butler, Parks & Community Services Director
SUBJECT:2022 Dublin Benefit Concert Committee Updates and DiscussionPrepared by:Liz Elliott, Recreation Supervisor
EXECUTIVE SUMMARY:The Committee will receive a report on the 2022 Dublin Benefit Concert Ad-Hoc Committee.
STAFF RECOMMENDATION:Receive the report.
FINANCIAL IMPACT:None.
DESCRIPTION:At the June 23, 2021 Youth Advisory Committee Regular Meeting, members discussed goals for the2021-22 work plan. After discussion, the Committee agreed to plan for and implement the 2022 Dublin Benefit Concert at the first Dublin Farmer’s Market of the season on April 7, 2022. Acts will include Dublin-based youth and senior organizations/clubs and programs that provide performing arts, multicultural awareness, or other youth-related activities. The event benefits the Youth Fee Assistance Program. All members are expected to be present for the entire event toassist with setup, logistics during the event, and cleanup. A 2022 Dublin Benefit Concert Ad-Hoc Committee of five members was selected at the September 22 ,2021 Regular Meeting. The duties of the Ad-Hoc Committee are listed under the Youth Advisory Committee 2021-22 Work Plan Goal #3, and will consist of:
o Objective 1.1 – Established timeline and work plan and appointed four members to the Ad-hoc Committee at the September 22, 2021 Meeting.
o Objective 1.2 – Solicit youth and senior performers from Dublin high schools, middle schools, City contract youth and senior instructors and participants, Dublin cultural arts businesses, and other venues where youth and senior artists perform starting
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Page 2 of 2
on February 1, 2022.
o Objective 1.3 – The Ad-Hoc Committee will review applications March 1-7, 2022 and select performers by March 10, 2022.
o Objective 1.4 – Create an event flyer for Staff review by March 12, 2022; advertise in the Spring Recreation Activity Guide, City website, and City newsflash and distributeby Committee Members, starting March 15, 2022.
o Objective 1.4 – Attend the 2022 Dublin Benefit Concert on April 7, 2022 at the Farmer’s Market in Emerald Glen Park.
STRATEGIC PLAN INITIATIVE:None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Committee Agenda was posted.
ATTACHMENTS:None.
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STAFF REPORT
Youth Advisory Committee
Page 1 of 2
Agenda Item 5.2
DATE:November 17, 2021
TO:Honorable Chair and Committee Members
FROM:La Shawn Butler, Parks & Community Services Director
SUBJECT:Youth Mini Grant PresentationsPrepared by:Liz Elliott, Recreation Supervisor
EXECUTIVE SUMMARY:The Committee will hear presentations from Youth Mini Grant applicants, rate the applications, and provide a funding recommendation.
STAFF RECOMMENDATION:Receive the presentations, rate proposals, and provide a funding recommendation for City Councilapproval.
FINANCIAL IMPACT:The City of Dublin Youth Mini Grant Program is supported by the General Fund in the amount of $2,500 for Fiscal Year 2021-22.
DESCRIPTION:The Youth Advisory Committee established the Mini Grant Program in Fiscal Year 2012-13 to support youth organizations that offer programs for middle and high school students other than those offered by the Parks and Community Services Department. Each year, Dublin-based youth organizations/clubs have an opportunity to apply for grant funding to assist them in offering activities to the community including performing arts, sports, multicultural awareness, health awareness, or other activities that support projects or programs benefiting Dublin youth. Funding is recommended annually by the Committee and awarded by the Dublin City Council to organizations/clubs that best meet the needs of Dublin youth. The Committee members will hear five-minute presentations from the following qualified applicants, all of whom submitted applications by the deadline (Attachment 1): 1. Dublin High School Chess Club2. Gardeners of the Galaxy 3. Helping Hands for All
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Page 2 of 2
4. Teens Unite for Education 5. Youth Coding Workshops (YCW) At the completion of all presentations, the Committee will score the presentations utilizing the rating sheet (Attachment 2), deliberate, and make funding recommendations. These recommendations will be presented to the Parks and Community Services Commission at the December 2021 Regular Meeting, then to the Dublin City Council at the January 11, 2022 Regular Meeting. Upon City Council approval, awarded grantees will be notified by January 21, 2022 of their success and award amount.Upon completion of their projects, grant recipients will complete a brief project report to describe how the funds were used and how many youths were impacted. Grantees are encouraged to provide photos, testimonials, and flyers used to promote their project. Those who do not submit a report as requested may not be considered for future Youth Mini Grants. Project reports will be delivered at the Youth Advisory Committee Regular Meeting on April 27, 2022.
STRATEGIC PLAN INITIATIVE:None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Committee Agenda was posted.
ATTACHMENTS:1) 2021-22 Youth Mini Grant Applications and Proposals2) Mini Grant Application Rating Sheet
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Youth Advisory Committee - Youth Mini Grant Request for Proposals
General Information:
A. Qualifications:
1. Youth benefiting from or involved with the project must include at least 75% Dublin residents who are of middle or high
school age.
2. Organization/Club must have an adult sponsor.
3. Organization/Club must be based within the City of Dublin.
B. Proposal:
The proposal must be no longer than two-and-a-half pages, double-spaced. The proposal should include the following:
1. A brief description of your organization.
2. Describe the project and how it will benefit Dublin youth.
3. Describe what and how the funds/grant will be used.
4. Explain what proof will be given to the Youth Advisory Committee that funds were used as proposed.
5. Should a grant have been awarded in the past to the same organization, a brief review of how the money was spent
and how it benefitted the group needs to be highlighted in this year's presentation.
C. Submission:
The application and proposal will be accepted beginning Wednesday, September 1, 2021 at 8:00 a.m., through Friday, October 1,
2021 at 11:59 p.m. *Please note: Early applications are encouraged. Applications will be disqualified if not received by the deadline
and/or the qualifications/proposal do not meet the criteria.
Two ways to submit an application and proposal:
1. Email application packet to: Liz Elliott
2. Submit the application packet in-person at the Shannon Community Center; Attention: Liz Elliott, 11600 Shannon Avenue, Dublin,
CA 94568.
D. Presentation (limited to five minutes)
Selected applicants will be notified on Friday, October 29, 2021 to present their proposal at the Youth Advisory Committee Special
Meeting on Wednesday, November 17, 2021, at 7:00 p.m. at The Dublin Senior Center. A youth member or members, along with the
adult sponsor of the organization or club, must conduct the presentation.
City of Dublin Youth Advisory Committee - 2021 Youth Mini Grant Application - Submission
#4524
Date Submitted: 9/29/2021
Attachment 1
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Name of Organization/Club:*
Address1*
City*State*Zip*
Phone:*
Primary Contact Person (Name & Title):*
Phone:*Email:*
Adult Sponsor (Name & Title):*
Phone: *Email:*
Amount Requesting:*Number of People in
Organization:*
Percent of Dublin Youth Participants:*
Yes
No
Did the Youth Organization/Club receive grant funding
in the past?*
Teens Unite For Education
Dublin CA 94568
Saiesha Goel (Secretary)
Bhavna Goel (Adult Supervisor)
$500
20+
100%
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If yes, please explain how the funding from the Youth Mini Grants was used; if the goals were met; and the impact on the
program.
I have reviewed the proposal, and to the best of my knowledge, the funds requested from the City of Dublin will be used to
provide the services described in this Request for Proposal. I also attest that the above-named organization/club have not
received a grant from the City of Dublin within the past year.
Adult Sponsor's Acknowledgement *Date: *
Our organization, in the past, has received varying amounts of money through this grant. Every year we have spent this
money on providing over 80 students with backpacks filled with school supplies. One year, with the additional money we
received, we hosted a nutrition education program to help educate the public on the importance of nutrition and leading a
healthy lifestyle.
Bhavna Goel 09/29/2021
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Teens Unite For Education Mini Grant Proposal
Dear Youth Advisory Committee Members,
My name is Saiesha Goel and I am the secretary of the Teens Unite For Education club
founded in 2017 at Dublin High School. The members of our club are all students at Dublin High
School from different grades that are united by our mission to decrease the education gap
experienced by low-income families in Dublin. Our aim for this year is to provide backpacks and
school supplies to underprivileged preschool students at a school called Kidango in Dublin.
Many people believe that those living in Dublin are financially well off, but this might not be the
case for everyone. We would like to help families that might not be able to afford school supplies
for their children by donating backpacks and school supplies (notebooks, writing utensils,
erasers, rulers, etc.) to thrive throughout the year. In the past years we have donated more than
$200 to a nonprofit organization with similar goals to our club called Yours Humanly. We all
want to provide support for these kids. Students attending Kidango don’t have the financial
support nor the privilege to annually purchase new school supplies. We want to make their lives
easier by focusing on making their futures stable by relieving some of their tensions.
Our organization, in the past, has received varying amounts of money through this grant.
Every year we have spent this money on providing over 80 students with backpacks filled with
school supplies. We have also provided proof as to what the money was spent on. One year, with
the additional money we received, we hosted a nutrition education program to help educate the
public on the importance of nutrition and leading a healthy lifestyle.
In order to ensure that we are giving students what they need, on top of the $500 we hope
to receive from this grant, we will continue fundraising throughout the year. We will be
partnering with many teen hotspots, such as various restaurants, to raise a portion of the money
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to give back to the students in this community. Our main goal is to assist fellow residents in
Dublin and provide some missing resources to lower-income families.
If we are granted with the funds we are requesting, we will provide receipts of proof for
all the supplies we have bought. We will also include pictures of the event where we will be
handing out the backpacks with the supplies in it.
Thank you so much for your time and consideration.
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Youth Advisory Committee - Youth Mini Grant Request for Proposals
General Information:
A. Qualifications:
1. Youth benefiting from or involved with the project must include at least 75% Dublin residents who are of middle or high
school age.
2. Organization/Club must have an adult sponsor.
3. Organization/Club must be based within the City of Dublin.
B. Proposal:
The proposal must be no longer than two-and-a-half pages, double-spaced. The proposal should include the following:
1. A brief description of your organization.
2. Describe the project and how it will benefit Dublin youth.
3. Describe what and how the funds/grant will be used.
4. Explain what proof will be given to the Youth Advisory Committee that funds were used as proposed.
5. Should a grant have been awarded in the past to the same organization, a brief review of how the money was spent
and how it benefitted the group needs to be highlighted in this year's presentation.
C. Submission:
The application and proposal will be accepted beginning Wednesday, September 1, 2021 at 8:00 a.m., through Friday, October 1,
2021 at 11:59 p.m. *Please note: Early applications are encouraged. Applications will be disqualified if not received by the deadline
and/or the qualifications/proposal do not meet the criteria.
Two ways to submit an application and proposal:
1. Email application packet to: Liz Elliott
2. Submit the application packet in-person at the Shannon Community Center; Attention: Liz Elliott, 11600 Shannon Avenue, Dublin,
CA 94568.
D. Presentation (limited to five minutes)
Selected applicants will be notified on Friday, October 29, 2021 to present their proposal at the Youth Advisory Committee Special
Meeting on Wednesday, November 17, 2021, at 7:00 p.m. at The Dublin Senior Center. A youth member or members, along with the
adult sponsor of the organization or club, must conduct the presentation.
City of Dublin Youth Advisory Committee - 2021 Youth Mini Grant Application - Submission
#4525
Date Submitted: 9/29/2021
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Name of Organization/Club:*
Address1*
City*State*Zip*
Phone:*
Primary Contact Person (Name & Title):*
Phone:*Email:*
Adult Sponsor (Name & Title):*
Phone: *Email:*
Amount Requesting:*Number of People in
Organization:*
Percent of Dublin Youth Participants:*
Yes
No
Did the Youth Organization/Club receive grant funding
in the past?*
Gardeners of the Galaxy
Dublin CA 94568
Arjun Karur-Parekh
l
Frank Castro, Child Nutrition DIrector, DUSD
1500
20
100%
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If yes, please explain how the funding from the Youth Mini Grants was used; if the goals were met; and the impact on the
program.
I have reviewed the proposal, and to the best of my knowledge, the funds requested from the City of Dublin will be used to
provide the services described in this Request for Proposal. I also attest that the above-named organization/club have not
received a grant from the City of Dublin within the past year.
Adult Sponsor's Acknowledgement *Date: *
We were proud to receive our first grant of $480 from the City of Dublin in 2020 . We used those funds to donate over 85
trays of microgreens and gave away over 500 sunflower seedlings during the food drive for people to grow in their backyards!
Those salad greens were used to enhance the nutritional value of chicken and vegetarian wraps which fed more than 950
families throughout DUSD! We additionally donated 25 trays of salad greens to Tri Valley Haven food pantry in Livermore.
Frank Castro 9/29/21
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Sent: Wednesday, September 29, 2021 9:00 PM
Subject: Youth Grant Application
Hi Ms. Elliott,
It is with pleasure and enthusiasm that I submit my proposal again this year for the
Dublin youth grant.
My name is Arjun Karur-Parekh and I am a sophomore at
Dublin High school . I have been gardening since I was in 5th grade
and have started an organization called the“Gardeners of the Galaxy '' .
Our goal is to grow and donate healthy food options to the students of
Dublin Unified School District, Tri Valley Food Pantry and anyone else
in need. As the COVID-19 pandemic continues to evolve , the need for
fresh, healthy, affordable food remains constant and ever present. Last
school year, with the aid of the youth grant, our club had the pleasure of
contributing towards that need by donating over 60 trays of sunflower
microgreens to DUSD. With students back in school, the need for fresh
affordable options is even higher this year and our group hopes to
continue our efforts with the aid of another grant.
Our club will be primarily focusing on growing microgreens. It will
consist of 5-15 students who will be growing and delivering them to the
DUSD school kitchens. The addition of microgreens to the menu will
enhance the nutritional value because of their dense concentration of
vitamins and minerals. Our goal is to grow between 7 and 10 lbs of
microgreens per week. To meet all the safety standards, we have
obtained a community producer license from the Alameda County of
Environmental services. Mr. Frank Castro, the director of nutritional
services is our sponsor from the school district and has been an
excellent supporter.
If we wish to sustain this project, funding is crucial and will be
used to buy trays, soil, and seeds. The cost of growing 1 tray is about $
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4.50 which can yield upto 16 servings! By collaborating with local
businesses, we hope to reduce the cost even further by bulk
purchasing.
To prove that the funds are used as proposed, pictures will be
sent at certain milestones and accurate bookkeeping will be initiated,
ie. pictures taken at each delivery, weighing of product every harvest,
accurate databases and treasury logs. Additionally, a website with all
information regarding the project will be created to get additional funding
and attention to our group.
We were proud to receive our first grant of $480 from the City of
Dublin in 2020 . We used those funds to donate over 85 trays of
microgreens and gave away over 500 sunflower seedlings during the
food drive for people to grow in their backyards! Those salad greens
were used to enhance the nutritional value of chicken and vegetarian
wraps which fed more than 950 families throughout DUSD! We
additionally donated 25 trays of salad greens to Tri Valley Haven food
pantry in Livermore.
We sincerely hope to continue our efforts and secure your
support with this grant , so we can grow and support those in need.
The Covid-19 pandemic has taken a toll on all of us and with creative
ideas and working together, we can make it better for everyone.
Thank you again for supporting us and we look forward to
hearing back from you.
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you
recognize the sender and know the content is safe.
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Print
Youth Advisory Committee - Youth Mini Grant Request for Proposals
General Information:
A. Qualifications:
1. Youth benefiting from or involved with the project must include at least 75% Dublin residents who are of middle or high
school age.
2. Organization/Club must have an adult sponsor.
3. Organization/Club must be based within the City of Dublin.
B. Proposal:
The proposal must be no longer than two-and-a-half pages, double-spaced. The proposal should include the following:
1. A brief description of your organization.
2. Describe the project and how it will benefit Dublin youth.
3. Describe what and how the funds/grant will be used.
4. Explain what proof will be given to the Youth Advisory Committee that funds were used as proposed.
5. Should a grant have been awarded in the past to the same organization, a brief review of how the money was spent
and how it benefitted the group needs to be highlighted in this year's presentation.
C. Submission:
The application and proposal will be accepted beginning Wednesday, September 1, 2021 at 8:00 a.m., through Friday, October 1,
2021 at 11:59 p.m. *Please note: Early applications are encouraged. Applications will be disqualified if not received by the deadline
and/or the qualifications/proposal do not meet the criteria.
Two ways to submit an application and proposal:
1. Email application packet to: Liz Elliott
2. Submit the application packet in-person at the Shannon Community Center; Attention: Liz Elliott, 11600 Shannon Avenue, Dublin,
CA 94568.
D. Presentation (limited to five minutes)
Selected applicants will be notified on Friday, October 29, 2021 to present their proposal at the Youth Advisory Committee Special
Meeting on Wednesday, November 17, 2021, at 7:00 p.m. at The Dublin Senior Center. A youth member or members, along with the
adult sponsor of the organization or club, must conduct the presentation.
City of Dublin Youth Advisory Committee - 2021 Youth Mini Grant Application - Submission
#4526
Date Submitted: 9/30/2021
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Name of Organization/Club:*
Address1*
City*State*Zip*
Phone:*
Primary Contact Person (Name & Title):*
Phone:*Email:*
Adult Sponsor (Name & Title):*
Phone: *Email:*
Amount Requesting:* Number of People in
Organization:*
Percent of Dublin Youth Participants:*
Yes
No
Did the Youth Organization/Club receive grant funding
in the past?*
Dublin High Chess Club
Dublin California 94568
Rohil Khare
Eric Lai
10 clocks x 20 dollars =
200 dollars; 20 boards x
15 dollars = 300 dollars;
500 dollars total.
73
100
22
23
The Dublin High School Chess Club is a club sponsored by PFSO. Pre-Covid, our club
met weekly at lunch and averaged about 20 to 30 members. Our club supports all types of chess
players as we have members that are new to chess as well as nationally ranked players. During
the pandemic, the club continued to meet weekly through both Zoom and Discord. To give some
statistics regarding our accomplishments, our club placed 11th at the National High School
Championships in May of 2021 and was the undefeated runner-up at the 2021 US Amateur West
Scholastic. In the coming years, our chess team has the potential to place top 5 in the country if
we continue playing the way we are.
The Dublin Chess Club is on the rise this year and is planning to have a significant
increase in the number of members. We want to make sure that everybody has the opportunity to
play, and for that, we need to invest in chess boards, chess pieces, and clocks. In previous years,
due to a lack of funding, there may not have been enough boards and clocks for players, meaning
that they wouldn’t be able to play. This year, we don’t want that to happen because we want
everybody to enjoy their time in our club and leave happy. Additionally, this year our club is
planning on starting chess clubs at the middle schools in our area, specifically Wells and
Cottonwood, in addition to the coaching we already help provide at Fallon Middle School. By
providing chess coaching at Wells, we hope to help solve traditional “east versus west” equity
issues. Regarding Cottonwood, we want to make them more involved as far as middle schools go
as they are the newest school in Dublin. In order to essentially support two new chess clubs, we
need more boards, pieces, and clocks so that everybody will be able to learn and play.
Regarding proof of fund spending, our club will keep a digital log of all the money we
spend. We plan to include the items bought, money spent, date of purchase, and copies of
receipts on this log. Our club has past experience with creating and updating budget logs and
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managing up to $500. We are certain that we will be able to keep a well-maintained budget log
that is updated shortly after each purchase. Additionally, we plan to forward our digital log to the
Youth Advisory Committee upon request.
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Youth Advisory Committee - Youth Mini Grant Request for Proposals
General Information:
A. Qualifications:
1. Youth benefiting from or involved with the project must include at least 75% Dublin residents who are of middle or high
school age.
2. Organization/Club must have an adult sponsor.
3. Organization/Club must be based within the City of Dublin.
B. Proposal:
The proposal must be no longer than two-and-a-half pages, double-spaced. The proposal should include the following:
1. A brief description of your organization.
2. Describe the project and how it will benefit Dublin youth.
3. Describe what and how the funds/grant will be used.
4. Explain what proof will be given to the Youth Advisory Committee that funds were used as proposed.
5. Should a grant have been awarded in the past to the same organization, a brief review of how the money was spent
and how it benefitted the group needs to be highlighted in this year's presentation.
C. Submission:
The application and proposal will be accepted beginning Wednesday, September 1, 2021 at 8:00 a.m., through Friday, October 1,
2021 at 11:59 p.m. *Please note: Early applications are encouraged. Applications will be disqualified if not received by the deadline
and/or the qualifications/proposal do not meet the criteria.
Two ways to submit an application and proposal:
1. Email application packet to: Liz Elliott
2. Submit the application packet in-person at the Shannon Community Center; Attention: Liz Elliott, 11600 Shannon Avenue, Dublin,
CA 94568.
D. Presentation (limited to five minutes)
Selected applicants will be notified on Friday, October 29, 2021 to present their proposal at the Youth Advisory Committee Special
Meeting on Wednesday, November 17, 2021, at 7:00 p.m. at The Dublin Senior Center. A youth member or members, along with the
adult sponsor of the organization or club, must conduct the presentation.
City of Dublin Youth Advisory Committee - 2021 Youth Mini Grant Application - Submission
#4527
Date Submitted: 10/1/2021
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Name of Organization/Club:*
Address1*
City*State*Zip*
Phone:*
Primary Contact Person (Name & Title):*
Phone:*Email:*
Adult Sponsor (Name & Title):*
Phone: *Email:*
Amount Requesting:*Number of People in
Organization:*
Percent of Dublin Youth Participants:*
Yes
No
Did the Youth Organization/Club receive grant funding
in the past?*
Helping Hands For All
Dublin CA 94568
Amatullah Omar President of Helping Hands for All
Tim Pale Club Mentor
$150
16
75%
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Helping Hands For All is a kid ran charity organization that my siblings and I started
about 7 years ago. Originally the projects we conducted through Helping Hands involved friends
and family, however, as we started to recognize the impact we had on the communities we
donated to and the communities we involved in the collection process, we realized putting
Helping Hands projects on a larger platform would have a greater impact on those donating and
those receiving the donations. As a result, we brought Helping Hands to our school, Quarry
Lane, in the form of a club. Our goal is to aid underprivileged communities while educating and
providing a foundation for the youth to make a significant impact on society.
The current Helping Hands For All project is a school supplies drive, all donations will
go to Schoolhouse Supplies. The Dublin youth are involved in our projects from the start, as a
club we research organizations, create flyers and presentations, hold school-wide assemblies to
spread awareness, and share our projects with the surrounding communities. Our projects
educate the Dublin youth about the importance of aiding underprivileged communities and allow
the Dublin youth to see the impact they have on those communities firsthand.
The funds will be used to buy donation items: pencils, pens, crayons, markers,
highlighters, rulers, and glue sticks. Helping Hands For All will provide the Youth Advisory
Committee with receipts from all the purchases along with pictures of the items purchased and
progress updates of the project.
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10/20/21, 4:13 PM https://dublin.ca.gov/Admin/FormCenter/Submissions/Print/4528
https://dublin.ca.gov/Admin/FormCenter/Submissions/Print/4528 1/3
Print
Youth Advisory Committee - Youth Mini Grant Request for Proposals
General Information:
A. Qualifications:
1. Youth benefiting from or involved with the project must include at least 75% Dublin residents who are of middle or high
school age.
2. Organization/Club must have an adult sponsor.
3. Organization/Club must be based within the City of Dublin.
B. Proposal:
The proposal must be no longer than two-and-a-half pages, double-spaced. The proposal should include the following:
1. A brief description of your organization.
2. Describe the project and how it will benefit Dublin youth.
3. Describe what and how the funds/grant will be used.
4. Explain what proof will be given to the Youth Advisory Committee that funds were used as proposed.
5. Should a grant have been awarded in the past to the same organization, a brief review of how the money was spent
and how it benefitted the group needs to be highlighted in this year's presentation.
C. Submission:
The application and proposal will be accepted beginning Wednesday, September 1, 2021 at 8:00 a.m., through Friday, October 1,
2021 at 11:59 p.m. *Please note: Early applications are encouraged. Applications will be disqualified if not received by the deadline
and/or the qualifications/proposal do not meet the criteria.
Two ways to submit an application and proposal:
1. Email application packet to: Liz Elliott
2. Submit the application packet in-person at the Shannon Community Center; Attention: Liz Elliott, 11600 Shannon Avenue, Dublin,
CA 94568.
D. Presentation (limited to five minutes)
Selected applicants will be notified on Friday, October 29, 2021 to present their proposal at the Youth Advisory Committee Special
Meeting on Wednesday, November 17, 2021, at 7:00 p.m. at The Dublin Senior Center. A youth member or members, along with the
adult sponsor of the organization or club, must conduct the presentation.
City of Dublin Youth Advisory Committee - 2021 Youth Mini Grant Application - Submission
#4528
Date Submitted: 10/1/2021
30
10/20/21, 4:13 PM https://dublin.ca.gov/Admin/FormCenter/Submissions/Print/4528
https://dublin.ca.gov/Admin/FormCenter/Submissions/Print/4528 2/3
Name of Organization/Club:*
Address1*
City*State*Zip*
Phone:*
Primary Contact Person (Name & Title):*
Phone:*Email:*
Adult Sponsor (Name & Title):*
Phone: *Email:*
Amount Requesting:*Number of People in
Organization:*
Percent of Dublin Youth Participants:*
Yes
No
Did the Youth Organization/Club receive grant funding
in the past?*
Youth Coding Workshops
Dublin California 94568
Harun Momin
Aruna Mysore
$2,000
30 staff, 100 students
95%
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Youth Mini Grant Request for Proposals - Youth Coding Workshops
a) Brief Description of YCW:
Youth Coding Workshops, or YCW, is a Dublin-based organization working to provide
programming literacy to middle school students in the Tri-Valley. At YCW, we provide
workshop-based classes every weekend to students interested in programming, completely free
of charge. We have also partnered and established branches at all three middle schools within
Dublin (Fallon, Wells, and Cottonwood). Each one of these branches meets weekly for semester
long courses in order to cultivate their programming skills.
b) Describe YCW and how it benefits Dublin youth
At each one of our YCW branches at each middle school in Dublin, we have made it our goal to
make sure each and every single student learns the programming fundamentals necessary for the
future of our society. At YCW, we started this organization as a result of the lack of advanced
programming courses within middle schools. Many students are forced to learn on their own,
many losing interest without the required motivation to learn programming. With YCW, we
aimed to help Dublin youth reinstate the motivation that is required to learn programming. We,
alongside each student, work to create a community where learning coding is possible.
c) Describe what and how the funds/grants will be used
Each year, YCW hosts numerous competitions and events in order to keep the community within
the main branch and the middle school branches engaged and motivated to learn. In order to
grow YCW and the community, we would like to shift to larger-scale hackathons and in-person
events to gain a larger presence in Dublin. In order to do this, we would like ~$2000 in funds so
that we can fund large-scale competitions with exciting prizes and on-site venues. In addition,
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the funds would also be implemented with sustaining numerous websites for YCW that are
created in order to help add to the theme of each large scale event.
d) Proof for funds being used as proposed
As for proof, YCW will make sure to stay in close contact with the City of Dublin in order to
plan large-scale, on-site (if possible) events. With the support of the City of Dublin, we at YCW
would be able to 1) make sure that the funds are being used appropriately and 2) gain a bigger
presence within the community. In addition, we would be willing to provide any sorts of
receipts/transaction histories that can help prove and usage of the funds.
e) Should a grant have been awarded in the past to the same organization, a brief review of
how the money was spent and how it benefited the group
Not applicable.
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City of Dublin
Youth Advisory Comm ittee
Mini Grant Rating Form
Attachment 2
Organization:______________________________ Program:_______________________________
PROPOSAL SCORE
Maximum of 15 points
RECOMMEND FUNDING Yes No
Total Requested Total Recommended
RECOMMENDING FUNDING FOR THE FOLLOWING YOUTH ACTIVITIES:(CHECK ONE).
SCHOOL CLUB SPORT ORGANIZATION PERFORMING ARTS CULTURAL AWARENESS
HEALTH AWARENESS OTHER YOUTH ACTIVITY/ORGANIZATION___________________
THE WORD “PROGRAM”IS USED BELOW ON THIS FORM TO INCLUDE SERVICES,ACTIVITIES OR IMPROVEMEN TS.
1.Organization/Management
Youth benefitting from or involved with the project must include 75% Dublin residents who are of middle
school or high school age.
The youth organization/group,as presented in the application,is able to achieve the stated goals and outcomes.
The youth organization/group has completed all required aspects of the application process.
The youth organization/group has an adult sponsor that assists in the management or oversight of the
organization/group.
(Maximum of 5) ______
2.Needs/Benefi t
The recipients are the appropriate target group (75%Dublin youth).
The applicant provides an activity to Dublin residents that other organizations do not provide.
Applicant’s proposed activity supports projects and programs serving or benefitting Dublin youth.
The applicant collaborates with other youth-oriented organizations.
(Maximum of 5) ______
3.Funding/Budget
The youth organization/group described in detail what the funds will be used for.
The youth organization/group described how they will provide verification to the YAC that the funds were
used as proposed.
(Maximum of 5) ______
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