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Home My WebLink About03-27-2019 YAC Agenda PacketMarch 27, 2019 Dublin Youth Advisory Committee Agenda Page 1 of 2 REGULAR MEETING Wednesday, March 27, 2019, 7:00 PM Dublin Senior Center, 7600 Amador Valley Boulevard DUBLIN YOUTH ADVISORY COMMITTEE A G E N D A • Agendas and Staff Reports are posted on the City’s Internet Website (www.dublin.ca.gov) • A complete packet of information containing Staff Reports and exhibits relate to each item is available of public review at least 72 hours prior to a Youth Advisory Committee Meeting or, in the event that it is delivered to Youth Advisory Committee members less than 72 hours prior to a Youth Advisory Committee Meeting, as soon as it is so delivered. 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ORAL COMMUNICATIONS 2.1. Public Comment At this time, the public is permitted to address the Youth Advisory Committee on non-agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted ag enda. The Youth Advisory Committee may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the Recording Secretary’s Office related to the proper procedure to place an item on a future Youth Advisory Committee agenda. The exceptions under which the Youth Advisory Committee MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 3. CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the Youth Advisory Committee with one single action. Members of the audience, Staff or the Youth Advisory Committee who would like an item removed from the Consent Calendar for purposes of public input may request the Chair to remove the item. 3.1. Minutes of the February 27, 2019 Regular Youth Advisory Committee Meeting The Youth Advisory Committee will consider approval of the minutes of the February 27, 2019 Regular meeting. STAFF RECOMMENDATION: Approve the minutes of the February 27, 2019 Regular Youth Advisory Committee meeting. 4. WRITTEN COMMUNICATION 5. PUBLIC HEARING 6. UNFINISHED BUSINESS 7. NEW BUSINESS 7.1. Youth Advisory Committee Annual Report Presentation The Youth Advisory Committee will discuss its accomplishments during the 2018- 2019 term, in preparation for the Annual Report to the City Council and the Parks and Community Services Commission. STAFF RECOMMENDATION: March 27, 2019 Dublin Youth Advisory Committee Agenda Page 2 of 2 Discuss accomplishments that should be included in the 2018-2019 Annual Report. 7.2. Spring Eggstravaganza The Committee will be asked to volunteer at the Annual Spring Eggstravaganza event. STAFF RECOMMENDATION: Volunteer during the Spring Eggstravaganza on Saturday, April 20, 2019, from 8:00 AM to 1:00 PM. 8. OTHER BUSINESS Brief information only reports from the Committee and/or Staff, including committee reports and reports by the Committee related to meetings attended at City expense (AB1234). 9. ADJOURNMENT This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833- 6650 at least 72 hours in advance of the meeting. Mission The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, and fosters new opportunities. Vision Dublin is a vibrant city committed to its citizens, natural resources and cultural heritage. As Dublin grows, it will balance history with progress, to sustain an enlightened, economically balanced and diverse community. Dublin is unified in its belief that an engaged and informed community encourages innovation in all aspects of City life, including programs to strengthen our economic vitality, and preserve our natural surroundings through environmental stewardship and sustainability. Dublin is dedicated to promoting an active and healthy lifestyle through the creation of first-class recreational opportunities, facilities and programs. Page 1 of 1 STAFF REPORT YOUTH ADVISORY COMMITTEE DATE: March 27, 2019 TO: Honorable Chair and Commissioners FROM: Lisa McPherson, Recreation Manager SUBJECT: Minutes of the February 27, 2019 Regular Youth Advisory Committee Meeting Prepared by: Lisa McPherson, Recreation Manager EXECUTIVE SUMMARY: The Youth Advisory Committee will consider approval of the minutes of the February 27, 2019 Regular meeting. STAFF RECOMMENDATION: Approve the minutes of the February 27, 2019 Regular Youth Advisory Committee meeting. FINANCIAL IMPACT: N/A DESCRIPTION: The Youth Advisory Committee will consider approval of the minutes of the February 27, 2019 Regular meeting. NOTICING REQUIREMENTS/PUBLIC OUTREACH: N/A ATTACHMENTS: 1. February 27, 2019 Youth Advisory Committee Meeting Minutes 3.1 Packet Pg. 3 YOUTH ADVISORY COMMITTEE MINUTES Wednesday, February 27, 2019 Youth Advisory Committee February 27, 2019 Regular Meeting P a g e | 1 1. Call to Order and Pledge of Allegiance - The meeting was called to order at 7:00 p.m. by Committee Chair Wesley Wong. The pledge of allegiance was recited by those present at the meeting. Attendee Name Title Status Wesley Wong Committee Chair Present Sophia Huang Committee Member Present Sarah Bray Committee Member Present Steven Chan Committee Member Present Hollis Carey Committee Member Absent Darren Furtado Committee Member Present Saanya Goel Committee Member Present Medha Gowda Committee Member Present Aleena Imran Committee Member Present Rithu Lakshman Committee Member Absent Rhea Mitr Committee Member Present Siri Phaneendra Committee Member Present Mahathi Vurimi Committee Member Present Aanika Bedi Committee Member Present Trishala Jain Committee Member Present Mihika Sharma Committee Member Present Shaina Goel PCS Student Representative Present 2. Oral Communications 2.2. Public Comment Mr. Sanjeev Tanna, founder of Next Generation Nations informed the Committee about his organization. 3. Consent Calendar 3.1. Approved the minutes of the January 23, 2019 Regular meeting. RESULT: ADOPTED MOVED BY: W. WONG SECOND: A. IMRAN AYES: S HUANG, M. GOWDA S. BRAY, S. CHAN, S. GOEL, R. MITR, S. PHANEEDNDRA, A. BEDI, M. VURIMI, D. FURTADO, T. JAIN, M. SHARMA ABSENT: H. CAREY, R. LAKSHMAN 3.1.a Packet Pg. 4 Attachment: 1. February 27, 2019 Youth Advisory Committee Meeting Minutes (Minutes of the February 27, 2019 Regular Youth Advisory Youth Advisory Committee February 27, 2019 Regular Meeting P a g e | 2 4. Written Communication - None 4. Public Hearing – None 6. Unfinished Business - None 7. New Business 7.1. Recruitment Process for the 2019-2020 Youth Advisory Committee and Student Representative to the Parks and Community Services Commission Lisa McPherson, Recreation Manager, presented the specifics of the item as outlined in the Staff Report. The Committee received the report. 8. Other Business Committee Members provided informational reports on recent events and meetings attended. 9. Adjournment The meeting was adjourned at 7:28 PM. Minutes prepared by Lisa McPherson, Recreation Manager ____________________________________ Wesley Wong Youth Advisory Committee Chair ATTEST: ________________________________________ Lisa McPherson Recreation Manager 3.1.a Packet Pg. 5 Attachment: 1. February 27, 2019 Youth Advisory Committee Meeting Minutes (Minutes of the February 27, 2019 Regular Youth Advisory Page 1 of 2 STAFF REPORT YOUTH ADVISORY COMMITTEE DATE: March 27, 2019 TO: Honorable Chair and Commissioners FROM: Lisa McPherson, Recreation Manager SUBJECT: Youth Advisory Committee Annual Report Presentation Prepared by: Lisa McPherson, Recreation Manager EXECUTIVE SUMMARY: The Youth Advisory Committee will discuss its accomplishments during the 2018 -2019 term, in preparation for the Annual Report to the City Council and the Parks and Community Services Commission. STAFF RECOMMENDATION: Discuss accomplishments that should be included in the 2018-2019 Annual Report. FINANCIAL IMPACT: N/A DESCRIPTION: Each year, Youth Advisory Committee Members present an Annual Report highlighting the Youth Advisory Committee’s accomplishments during the current term. These accomplishments include volunteering at City events, receiving Youth Mini Grant awards, engaging in fundraising efforts for the Youth Fee Assistance Program, participating in the Tri-Valley Teen Job and Career Fair, and completing other projects that involved the Advisory Committee. The Annual Report will be presented at the May meetings of the Parks and Community Services Commission and the City Council. The Youth Advisory Committee’s 2018-2019 term accomplishments include the following: · Assisted Staff with the City's Tree Lighting Ceremony at the Civic Center on Thursday, November 29, 2018. · Awarded a total of seven youth organizations from a Boy Scouts Troop, Dublin Unified School District and Quarry Lane with Youth Advisory Committee Youth Mini Grants, totaling $1,600 (Boy Scouts of America Troop 905, Dublin High Teens Unite For Education, Dublin High HOA, Dublin High Gales Connect, 7.1 Packet Pg. 6 Page 2 of 2 Dublin High Girls who Code, Valley Children's Museum Teen Council and Quarry Lane’s Environmental Club). · Assisted with the 2019 Tri-Valley Teen Job and Career Fair at the Dublin Senior Center on Saturday, March 2, 2019. · Raised funds for the Youth Fee Assistance Program during the St. Patrick’s Day Celebration on Saturday and Sunday, March 16-17, 2019. · Will assist Staff with the Spring Eggstravaganza event set -up, egg hunt, Peter Rabbit or Flopsy, costumes and event clean-up at Emerald Glen Park to be held on Saturday, April 20, 2019. · Will partner with the Senior Center Advisory Committee to host a multi- generational Benefit Concert at the Emerald Glen Amphitheatre, to be held on Sunday, April 7, 2019. This year, the presentation will be delivered by Chair Wong and Vice Chair Huang at the May 20, 2019 Parks and Community Services and May 21, 2019 City Council Meeting. NOTICING REQUIREMENTS/PUBLIC OUTREACH: N/A ATTACHMENTS: None. 7.1 Packet Pg. 7 Page 1 of 1 STAFF REPORT YOUTH ADVISORY COMMITTEE DATE: March 27, 2019 TO: Honorable Chair and Commissioners FROM: Lisa McPherson, Recreation Manager SUBJECT: Spring Eggstravaganza Prepared by: Lisa McPherson, Recreation Manager EXECUTIVE SUMMARY: The Committee will be asked to volunteer at the Annual Spring Eggstravaganza event. STAFF RECOMMENDATION: Volunteer during the Spring Eggstravaganza on Saturday, April 20, 2019, from 8:00 AM to 1:00 PM. FINANCIAL IMPACT: N/A DESCRIPTION: The City’s annual Spring Eggstravaganza will be held on Saturday, April 20, 2019 at Emerald Glen Park. The event will feature an egg hunt, crafts, games, bounce houses and photos with Peter Rabbit and Flopsy. The Youth Advisory Committee typically assists Staff with the event by volunteering for event set-up, egg hunt, dressing up as Peter Rabbit or Flopsy, and event clean -up. Staff is requesting the Committee volunteer at the event for the above -mentioned duties. NOTICING REQUIREMENTS/PUBLIC OUTREACH: N/A ATTACHMENTS: None. 7.2 Packet Pg. 8