HomeMy WebLinkAbout09.25.2019 YAC Agenda PacketSeptember 25, 2019 Dublin Youth Advisory Committee AgendaPage 1 of 2
REGULAR MEETING
Wednesday, September 25, 2019, 7:00 PM
Dublin Senior Center, 7600 Amador Valley Boulevard
DUBLIN YOUTH
ADVISORY COMMITTEE
A G E N D A
• Agendas and Staff Reports are posted on the City’s Internet Website (www.dublin.ca.gov)
• A complete packet of information containing Staff Reports and exhibits relate to each item is available of public
review at least 72 hours prior to a Youth Advisory Committee Meeting or, in the event that it is delivered to
Youth Advisory Committee members less than 72 hours prior to a Youth Advisory Committee Meeting, as soon
as it is so delivered.
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. ORAL COMMUNICATIONS
2.1. Public Comment
At this time, the public is permitted to address the Youth Advisory Committee on non-agendized items. Please step to the
podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In
accordance with State Law, no action or discussion may take place on any item not appearing on the posted ag enda. The
Youth Advisory Committee may respond to statements made or questions asked, or may request Staff to report back at a
future meeting concerning the matter. Any member of the public may contact the Recording Secretary’s Office related to
the proper procedure to place an item on a future Youth Advisory Committee agenda. The exceptions under which the
Youth Advisory Committee MAY discuss and/or take action on items not appearing on the agenda are contained in
Government Code Section 54954.2(b)(1)(2)(3).
3. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the Youth Advisory
Committee with one single action. Members of the audience, Staff or the Youth Advisory Committee who would like an item
removed from the Consent Calendar for purposes of public input may request the Chair to remove the item.
3.1. Minutes of the August 28, 2019 Regular Youth Advisory Committee Meeting
The Advisory Committee will consider approval of the minutes of the August 28,
2019 Regular meeting.
STAFF RECOMMENDATION:
Approve the minutes of the August 28, 2019 Regular Youth Advisory Committee
meeting.
4. WRITTEN COMMUNICATION
5. PUBLIC HEARING
6. UNFINISHED BUSINESS
7. NEW BUSINESS
7.1. Tri-Valley Youth Advisory Committee Roundtable Event
The Committee will discuss attending a roundtable event with Youth Advisory
Committee Members from Danville, Pleasanton and San Ramon to discuss teen
initiatives and the 2020 Tri-Valley Teen Job and Career Fair.
STAFF RECOMMENDATION:
September 25, 2019 Dublin Youth Advisory Committee AgendaPage 2 of 2
Attend the Tri-Valley Youth Advisory Committee Roundtable event on Saturday,
November 16, 2019, located at the San Ramon Community Center, from 1:00 to 4:00
p.m.
7.2. 2019-2020 Youth Mini Grant Program Timeline and Work Plan
The Advisory Committee will establish the 2019-2020 Youth Mini Grant Program
Timeline and Work Plan.
STAFF RECOMMENDATION:
Approve the 2019-2020 Youth Mini Grant Program Timeline and Work Plan.
7.3. Youth Advisory Committee Work Plan for the 2019- 2020 Term
The Advisory Committee will review, discuss and establish the Youth Advisory
Committee Work Plan for the 2019-2020 term.
STAFF RECOMMENDATION:
Receive report and establish the Youth Advisory Committee Work Plan for the 2019-
2020 term.
8. OTHER BUSINESS
Brief information only reports from the Committee and/or Staff, including committee reports and reports by the
Committee related to meetings attended at City expense (AB1234).
9. ADJOURNMENT
This AGENDA is posted in accordance with Government Code Section 54954.2(a)
If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate
alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of
1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make
a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833 -
6650 at least 72 hours in advance of the meeting.
Mission
The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, and fosters
new opportunities.
Vision
Dublin is a vibrant city committed to its citizens, natural resources and cultural heritage. As Dublin g rows, it will
balance history with progress, to sustain an enlightened, economically balanced and diverse community.
Dublin is unified in its belief that an engaged and informed community encourages innovation in all aspects of City
life, including programs to strengthen our economic vitality, and preserve our natural surroundings through
environmental stewardship and sustainability. Dublin is dedicated to promoting an active and healthy lifestyle
through the creation of first-class recreational opportunities, facilities and programs.
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STAFF REPORT
YOUTH ADVISORY COMMITTEE
DATE: September 25, 2019
TO: Honorable Chair and Commissioners
FROM:
La Shawn Butler, Parks & Community Services Director
SUBJECT:
Minutes of the August 28, 2019 Regular Youth Advisory Committee
Meeting
Prepared by: Bridget Amaya, Assistant Parks & Community Services
Director
EXECUTIVE SUMMARY:
The Advisory Committee will consider approval of the minutes of the August 28, 2019
Regular meeting.
STAFF RECOMMENDATION:
Approve the minutes of the August 28, 2019 Regular Youth Advisory Committee
meeting.
FINANCIAL IMPACT:
N/A
DESCRIPTION:
The Youth Advisory Committee will consider approval of the minutes of the August 28,
2019 Regular meeting.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
N/A
ATTACHMENTS:
1. Minutes of the August 28, 2019 Youth Advisory Committee Meeting
3.1
Packet Pg. 3
YOUTH ADVISORY COMMITTEE MINUTES
Wednesday, August 28, 2019
Youth Advisory Committee August 28, 2019
Regular Meeting P a g e | 1
1. Call to Order and Pledge of Allegiance - The meeting was called to order at 7:00 p.m.
by Recreation Supervisor Laura Johnston. The pledge of allegiance was recited by
those present at the meeting.
Attendee Name Title Status
Divuansh Agrawal Committee Chair Present
Hollis Carey Committee Member Present
Steven Chan Committee Member Present
Saanya Goel Committee Member Present
Medha Gowda Committee Member Present
Trishala Jain Committee Member Present
Visvesh Jegadheesh Committee Member Present
Rithu Lakshman Committee Member Present
Grace Marnon Committee Member Present
Romal Mitr Committee Member Present
Harsimar Saini Committee Member Present
Moises Vazquez Committee Member Present
Diya Vij Committee Member Present
Kandace Chen Committee Member Present
Mannat Dhot Committee Member Present
Akul Gowda Committee Member Present
Siri Phaneendra PCS Student Representative Present
2. Oral Communications
2.2. Public Comment - None
3. Consent Calendar
3.1. Approved the minutes of the May 22, 2019 Regular meeting.
RESULT: ADOPTED
MOVED BY: T. JAIN
SECOND: M. GOWDA
AYES: D. AGRAWAL, V. JEGADHEESH, A. GOWDA, H. SAINI, M.
VAZQUEZ, D. VIJ, K. CHEN, S. CHAN, S. GOEL, R. MITR, H.
CAREY, R. LAKSHMAN, H. CAREY, G. MARNON
ABSENT: NONE
4. Written Communication - None
3.1.a
Packet Pg. 4 Attachment: 1. Minutes of the August 28, 2019 Youth Advisory Committee Meeting (Minutes of the August 28, 2019 Regular Youth Advisory
Youth Advisory Committee August 28, 2019
Regular Meeting P a g e | 2
4. Public Hearing – None
6. Unfinished Business - None
7. New Business
7.1. Election of Youth Advisory Committee Chairperson and Vice Chairperson
Laura Johnston, Recreation Supervisor, presented the specifics of the item as
outlined in the Staff Report.
Committee Members Saini, Jain, Vasquez, and Chan provided a brief two-minute
personal statement explaining to the Committee why they should be elected as
Chairperson or Vice Chairperson.
On motion by Committee Member Dhot seconded by Committee Member Vij with
and by unanimous vote to accept Committee Member Jain to the position of
Youth Advisory Committee Chairperson for the 2019-2020 term.
On motion by Committee Chairperson Jain seconded by Committee Member
Lakshman, and by unanimous vote to accept Committee Member Chan to the
position of Youth Advisory Committee Vice Chairperson for the 2019-2020 term.
7.2. Robert Rules of Order and Brown Act
Walfred Solorzano, Deputy City Clerk, presented the specifics of the item as
outlined in the Staff Report.
The Committee received the report.
7.3. Bylaws and Rules of Procedure
Laura Johnston, Recreation Supervisor, presented the specifics of the item as
outlined in the Staff Report.
The Committee received the report.
8. Other Business
None.
9. Adjournment
The meeting was adjourned by Chairperson Jain at 7:26 PM.
3.1.a
Packet Pg. 5 Attachment: 1. Minutes of the August 28, 2019 Youth Advisory Committee Meeting (Minutes of the August 28, 2019 Regular Youth Advisory
Youth Advisory Committee August 28, 2019
Regular Meeting P a g e | 3
Minutes prepared by Laura Johnston, Recreation Supervisor
____________________________________
Trishala Jain
Youth Advisory Committee Chair
ATTEST:
________________________________________
Laura Johnston
Recreation Supervisor
3.1.a
Packet Pg. 6 Attachment: 1. Minutes of the August 28, 2019 Youth Advisory Committee Meeting (Minutes of the August 28, 2019 Regular Youth Advisory
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STAFF REPORT
YOUTH ADVISORY COMMITTEE
DATE: September 25, 2019
TO: Honorable Chair and Commissioners
FROM:
La Shawn Butler, Parks & Community Services Director
SUBJECT:
Tri-Valley Youth Advisory Committee Roundtable Event
Prepared by: Bridget Amaya, Assistant Parks & Community Services
Director
EXECUTIVE SUMMARY:
The Committee will discuss attending a roundtable event with Youth Advisory
Committee Members from Danville, Pleasanton and San Ramon to discuss teen
initiatives and the 2020 Tri-Valley Teen Job and Career Fair.
STAFF RECOMMENDATION:
Attend the Tri-Valley Youth Advisory Committee Roundtable event on Saturday,
November 16, 2019, located at the San Ramon Community Center, from 1:00 to 4:00
p.m.
FINANCIAL IMPACT:
N/A
DESCRIPTION:
The 2019 Roundtable event will be on Saturday, November 16, 2019, at the San
Ramon Community Center from 1:00 to 4:00 PM. Committee Members are encouraged
to attend.
Last year, the Tri-Valley Youth Advisory Committee Roundtable event was held on
Saturday, January 27, 2018, at the Danville Community Center. Youth A dvisory
Committee Members from Danville, Dublin, Pleasanton, and San Ramon met from 1:00
to 4:00 p.m. to discuss current youth issues, their Committee goals and ideas for the
Tri-Valley Teen Job and Career Fair.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
N/A
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ATTACHMENTS:
None.
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STAFF REPORT
YOUTH ADVISORY COMMITTEE
DATE: September 25, 2019
TO: Honorable Chair and Commissioners
FROM:
La Shawn Butler, Parks & Community Services Director
SUBJECT:
2019-2020 Youth Mini Grant Program Timeline and Work Plan
Prepared by: Bridget Amaya, Assistant Parks & Community Services
Director
EXECUTIVE SUMMARY:
The Advisory Committee will establish the 2019 -2020 Youth Mini Grant Program
Timeline and Work Plan.
STAFF RECOMMENDATION:
Approve the 2019-2020 Youth Mini Grant Program Timeline and Work Plan.
FINANCIAL IMPACT:
The City of Dublin Youth Mini Grant Program is supported by the General Fund in the
amount of $1,600 for Fiscal Year 2019-2020.
DESCRIPTION:
The Advisory Committee Youth Mini Grant Program is offere d to Dublin based youth
organizations/clubs to apply for grant funding on an annual basis. The Advisory
Committee shall recommend a timeline and work plan for the 2019-2020 Youth Mini
Grant Program.
The Timeline and Work Plan includes:
Marketing application deadlines
Application submission dates
Application status and next steps in the process
Meeting dates for the Youth Advisory Committee to review applications and
applicant’s presentations for grant funding
The following is the proposed timeline and work plan dates:
September 25, 2019
o Establish a timeline and work plan.
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September 30, 2019
o The Youth Mini Grant Program online application will be posted on the
City of Dublin Youth Advisory Committee web page.
o Advisory Committee Members and staff will market the Youth Mini Grant
Program application at Dublin High School, Dublin Middle Schools, Quarry
Lane School, Valley Christian and Dublin-based youth organizations.
October 18, 2019
o Online application submission close date
November 13, 2019
Review applications at the Youth Advisory Committee special meeting
o Approval or denial of applications
November 15, 2019
o Staff will contact applicants on the next steps in the process
o Approved applicants will prepare their presentations for the Youth
Advisory Committee December 11, 2019 special meeting.
December 11, 2019
o Applicant presentations at the Youth Advisory Committee special meeting
January 21, 2020
o Staff will present a Staff Report at the City Council Meeting for Council to
approve grant funding.
January 23, 2020
o Staff will notify awarded grant applicants by phone and email.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
N/A
ATTACHMENTS:
1. Youth Mini Grant Program Application (Link)
7.2
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STAFF REPORT
YOUTH ADVISORY COMMITTEE
DATE: September 25, 2019
TO: Honorable Chair and Commissioners
FROM:
La Shawn Butler, Parks & Community Services Director
SUBJECT:
Youth Advisory Committee Work Plan for the 2019 - 2020 Term
Prepared by: Bridget Amaya, Assistant Parks & Community Services
Director
EXECUTIVE SUMMARY:
The Advisory Committee will review, discuss and establish the Youth Advisory
Committee Work Plan for the 2019-2020 term.
STAFF RECOMMENDATION:
Receive report and establish the Youth Advisory Committee Work Plan for the 2019 -
2020 term.
FINANCIAL IMPACT:
N/A.
DESCRIPTION:
Each year, the Advisory Committee establishes a work plan for their term of service. A
work plan serves as a guide during a specific time period for accomplishing goals and
objectives. The work plan also includes a schedule of events and responsibilities that
details the action to be taken in order to accomplish goals and objectives laid out in the
plan.
Staff recommends that the Advisory Committee review, discuss and approve the
following proposed work plan for the 2019-2020 term:
WORK PLAN GOAL #1 Plan and coordinate events and programs that support the
Fee Assistance Program (youth and senior).
Objective 1.1 Manage the Youth Advisory Committee booth
at the St. Patrick’s Day Festival at Civic Center
on March 14-15, 2020.
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Objective 1.2 Establish a subcommittee and partner with the
Senior Center Advisory Committee to host a
benefit concert scheduled for April 2020.
WORK PLAN GOAL #2 Promote volunteer opportunities for teens to volunteer during
City special events. Provide leadership to volunteer teens
and assist staff with various planned activities at the events.
Objective 2.1 Dublin Tree Lighting Ceremony at Civic Center
on December 5, 2019.
Objective 2.2 Tri-Valley Teen Job and Career Fair at City of
San Ramon Community Center on March 7,
2020.
Objective 2.3 St. Patrick’s Day Festival at Civic Center on
March 14-15, 2020.
Objective 2.5 Spring Eggstravaganza at Emerald Glen Park
on April 11, 2020.
WORK PLAN GOAL #3 Offer the Youth Mini Grant Program, to Dublin-based youth
organizations/clubs, or programs that provide performing arts
multicultural awareness or other youth related activities.
Objective 3.1 Establish a timeline at the September 25, 2019
meeting.
Objective 3.2 Advertise the program on September 30, 2019
at the Dublin High School, Dublin Middle
Schools, Quarry Lane School, Valley Christian
and Dublin-based youth organizations.
Objective 3.3 Accept application submissions through
October 18, 2019.
Objective 3.4 Review applicants at the November 13, 2019
Special Meeting.
Objective 3.5 Review applicants’ presentations at the
December 11, 2019 special meeting.
Objective 3.6 Present recommended mini grant recipients at
the January 21, 2020 City Council meeting for
Council approval.
WORK PLAN GOAL #4 Generate an annual report highlighting the accomplishments
of the Youth Advisory Committee during the 2019-2020 term.
Chairperson Jain and Vice Chairperson Chan will present the
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report to the Parks and Community Services Commission and
City Council.
Objective 4.1 Create a PowerPoint presentation on
accomplishments of the 2019-2020 Youth
Advisory Committee by April 12, 2020.
Objective 4.2 Provide Parks and Community Services Staff
the Annual Report presentation for review by
April 19, 2020.
Objective 4.4 Present the Annual Report at the April 22,
2020 Advisory Committee meeting for
members to review and provide feedback.
Objective 4.4 Present the Annual Report to the Parks and
Community Services Commission and City
Council at their May 2020 meetings.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
N/A
ATTACHMENTS:
None.
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