HomeMy WebLinkAbout10-23-2019 YAC Agenda PacketOctober 23, 2019 Dublin Youth Advisory Committee AgendaPage 1 of 2
REGULAR MEETING
Wednesday, October 23, 2019, 7:00 PM
Dublin Senior Center, 7600 Amadon Valley Boulevard
DUBLIN YOUTH
ADVISORY COMMITTEE
A G E N D A
• Agendas and Staff Reports are posted on the City’s Internet Website (www.dublin.ca.gov)
• A complete packet of information containing Staff Reports and exhibits relate to each item is available of public
review at least 72 hours prior to a Youth Advisory Committee Meeting or, in the event that it is delivered to
Youth Advisory Committee members less than 72 hours prior to a Youth Advisory Committee Meeting, as soon
as it is so delivered.
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. ORAL COMMUNICATIONS
2.1. Public Comment
At this time, the public is permitted to address the Youth Advisory Committee on non-agendized items. Please step to the
podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In
accordance with State Law, no action or discussion may take place on any item not appearing on the posted ag enda. The
Youth Advisory Committee may respond to statements made or questions asked, or may request Staff to report back at a
future meeting concerning the matter. Any member of the public may contact the Recording Secretary’s Office related to
the proper procedure to place an item on a future Youth Advisory Committee agenda. The exceptions under which the
Youth Advisory Committee MAY discuss and/or take action on items not appearing on the agenda are contained in
Government Code Section 54954.2(b)(1)(2)(3).
3. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the Youth Advisory
Committee with one single action. Members of the audience, Staff or the Youth Advisory Committee who would like an item
removed from the Consent Calendar for purposes of public input may request the Chair to remove the item.
3.1. Minutes of the September 25, 2019 Regular Youth Advisory Committee Meeting
The Advisory Committee will consider approval of the minutes of the Septem ber 25,
2019 Regular meeting.
STAFF RECOMMENDATION:
Approve the minutes of the September 25, 2019 Regular Youth Advisory Committee
meeting.
4. WRITTEN COMMUNICATION
5. PUBLIC HEARING
6. UNFINISHED BUSINESS
7. NEW BUSINESS
7.1. Tree Lighting Event
The Committee members are being asked to sign up for volunteer assignments at the
annual Tree Lighting event.
STAFF RECOMMENDATION:
October 23, 2019 Dublin Youth Advisory Committee AgendaPage 2 of 2
Volunteer at the Tree Lighting event on Thursday, December 5, 2019, from 6:15 to
9:15 pm.
7.2. 2020 Dublin Benefit Concert Timeline and Work Plan
The Committee will establish the 2020 Dublin Benefit Concert timeline, work plan
and subcommittee.
STAFF RECOMMENDATION:
Establish the 2020 Dublin Benefit Concert timeline and work plan. Appoint three
members to serve on the Dublin Benefit Concert Subcommittee.
8. OTHER BUSINESS
Brief information only reports from the Committee and/or Staff, including committee reports and reports by the
Committee related to meetings attended at City expense (AB1234).
9. ADJOURNMENT
This AGENDA is posted in accordance with Government Code Section 54954.2(a)
If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate
alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of
1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make
a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833-
6650 at least 72 hours in advance of the meeting.
Mission
The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, and fosters
new opportunities.
Vision
Dublin is a vibrant city committed to its citizens, natural resources and cultural heritage. As Dublin grows, it will
balance history with progress, to sustain an enlightened, economically balanced and diverse community.
Dublin is unified in its belief that an engaged and informed community encourages innovation in all aspects of City
life, including programs to strengthen our economic vitality, and preserve our natural surroundings through
environmental stewardship and sustainability. Dublin is dedicated to promoting an active and healthy lifestyl e
through the creation of first-class recreational opportunities, facilities and programs.
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STAFF REPORT
YOUTH ADVISORY COMMITTEE
DATE: October 23, 2019
TO: Honorable Chair and Commissioners
FROM:
La Shawn Butler, Parks & Community Services Director
SUBJECT:
Minutes of the September 25, 2019 Regular Youth Advisory Committee
Meeting
Prepared by: Laura Johnston, Recreation Supervisor
EXECUTIVE SUMMARY:
The Advisory Committee will consider approval of the minutes of the September 25,
2019 Regular meeting.
STAFF RECOMMENDATION:
Approve the minutes of the September 25, 2019 Reg ular Youth Advisory Committee
meeting.
FINANCIAL IMPACT:
N/A
DESCRIPTION:
The Youth Advisory Committee will consider approval of the minutes of the September
25, 2019 Regular meeting.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
N/A
ATTACHMENTS:
1. Youth Advisory Committee Minutes
3.1
Packet Pg. 3
YOUTH ADVISORY COMMITTEE MINUTES
Wednesday, September 25, 2019
Youth Advisory Committee September 25, 2019
Regular Meeting P a g e | 1
1. Call to Order and Pledge of Allegiance - The meeting was called to order at 7:00 p.m.
by Recreation Supervisor, Laura Johnston. The pledge of allegiance was recited by
those present at the meeting.
Attendee Name Title Status
Divyansh Agrawal Committee Member Present
Hollis Carey Committee Member Absent
Steven Chan Committee Member Present
Saanya Goel Committee Member Present
Medha Gowda Committee Member Present
Trishala Jain Committee Chair Present
Visvesh Jegadheesh Committee Member Present
Rithu Lakshman Committee Member Present
Grace Marnon Committee Member Present
Romal Mitr Committee Member Present
Harsimar Saini Committee Member Present
Moises Vazquez Committee Member Present
Diya Vij Committee Member Present
Kandace Chen Committee Member Present
Mannat Dhot Committee Member Present
Akul Gowda Committee Member Present
Siri Phaneendra PCS Student Representative Absent
2. Oral Communications
2.2. Public Comment - None
3. Consent Calendar
3.1. Approved the minutes of the August 28, 2019 Regular meeting.
RESULT: ADOPTED
MOVED BY: R. MITR
SECOND: H. SAINI
AYES: D. AGRAWAL, S. CHAN, S. GOEL, M. GOWDA, T. JAIN, V.
JEGADHEESH, R. LAKSHMAN, G. MARNON, R. MITR, H.
SAINI, M. VAZQUEZ, D. VIJ, K. CHEN, M. DHOT, A. GOWDA
ABSENT: H. CAREY, S. PHANEEDRA
4. Written Communication - None
3.1.a
Packet Pg. 4 Attachment: 1. Youth Advisory Committee Minutes (Minutes of the September 25, 2019 Regular Youth Advisory Committee Meeting)
Youth Advisory Committee September 25,, 2019
Regular Meeting P a g e | 2
4. Public Hearing – None
6. Unfinished Business - None
7. New Business
7.1. Tri-Valley Youth Advisory Committee Roundtable Event
Laura Johnston, Recreation Supervisor, presented the specifics of the item as
outlined in the Staff Report.
The Committee received the report.
7.2. 2019-2020 Youth Mini Grant Program
Laura Johnston, Recreation Supervisor, presented the specifics of the item as
outlined in the Staff Report.
This item was motioned by Committee Member T. Jain, seconded by Committee
Member M. Gowda with and by unanimous vote, approved the 2019-2020 Youth
Mini Grant Program timeline.
7.3. Youth Advisory Committee Work Plan for the 2019-2020 Term
Laura Johnston, Recreation Supervisor, presented the specifics of the item as
outlined in the Staff Report.
The Committee received the report.
8. Other Business
None.
9. Adjournment
The meeting was adjourned by Committee Chairperson Jain 7:12 PM.
Minutes prepared by Laura Johnston, Recreation Supervisor
3.1.a
Packet Pg. 5 Attachment: 1. Youth Advisory Committee Minutes (Minutes of the September 25, 2019 Regular Youth Advisory Committee Meeting)
Youth Advisory Committee September 25,, 2019
Regular Meeting P a g e | 3
____________________________________
Trishala Jain
Youth Advisory Committee Chair
ATTEST:
________________________________________
Laura Johnston
Recreation Supervisor
3.1.a
Packet Pg. 6 Attachment: 1. Youth Advisory Committee Minutes (Minutes of the September 25, 2019 Regular Youth Advisory Committee Meeting)
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STAFF REPORT
YOUTH ADVISORY COMMITTEE
DATE: October 23, 2019
TO: Honorable Chair and Commissioners
FROM:
La Shawn Butler, Parks & Community Services Director
SUBJECT:
Tree Lighting Event
Prepared by: Laura Johnston, Recreation Supervisor
EXECUTIVE SUMMARY:
The Committee members are being asked to sign up for volunteer assignments at the
annual Tree Lighting event.
STAFF RECOMMENDATION:
Volunteer at the Tree Lighting event on Thursday, December 5, 2019, from 6:15 to 9:15
pm.
FINANCIAL IMPACT:
N/A
DESCRIPTION:
The City’s 36th annual Tree Lighting event will be held on Thursday, December 5, 2019,
from 6:15 to 9:15 p.m. at the Dublin Civic Center. The event will feature musical
performances, refreshments (cookies and hot chocolate), and attendees will be treated
with a special visit from Santa.
Committee members are being asked to sign-up and volunteer at the event. Staff needs
assistance with event set-up/clean up, serving cookies and hot chocolate, and to escort
Santa.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
N/A
ATTACHMENTS:
None.
7.1
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Page 1 of 2
STAFF REPORT
YOUTH ADVISORY COMMITTEE
DATE: October 23, 2019
TO: Honorable Chair and Commissioners
FROM:
La Shawn Butler, Parks & Community Services Director
SUBJECT:
2020 Dublin Benefit Concert Timeline and Work Plan
Prepared by: Laura Johnston, Recreation Supervisor
EXECUTIVE SUMMARY:
The Committee will establish the 2020 Dublin Benefit Concert timeline , work plan and
subcommittee.
STAFF RECOMMENDATION:
Establish the 2020 Dublin Benefit Concert timeline and work plan. Appoint thr ee
members to serve on the Dublin Benefit Concert Subcommittee.
FINANCIAL IMPACT:
N/A
DESCRIPTION:
The Dublin Benefit Concert has become an annual event since 2014. The concert
showcases the talents of both local youth and seniors to promote an intergenerational
event. The Youth Advisory Committee will appoint three (3) Committee members to
serve on the Dublin Benefit Concert Subcommittee and the Senior Advisory Committee
will appoint two members to serve on the subcommittee. Senior Advisory subcommit tee
members will assist with recruiting senior performers, screening and selecting
performers, and with promoting the event to the senior population in Dublin. They may
also assist staff at the concert.
Donations will be accepted at the concert to assist in raising funds for the City of Dublin
Senior Fee Assistance Program. This program provides fee assistance to qualified
seniors who could not otherwise participate in City of Dublin recreation programs
The duties of the Dublin Benefit Concert Subcommittee will consist of:
o Completing duties as indicated on the timeline
o Attending regularly scheduled meetings
o Promoting the benefit concert
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o Screening and selecting performers
o Assisting staff at the concert
The following is the proposed timeline and work plan dates:
October 23, 2019
o Establish a timeline and work plan
o Appoint three (3) Committee members to serve on the Dublin Benefit
Concert Subcommittee
o Select a Sunday in April 2020 to conduct the concert and select the
location. Location may either be Emerald Glen Park Amphitheatre or
Dublin Senior Center
o Establish a goal for a set amount of youth and senior performers
November 4, 2019
o Create an event ad to be placed in the Spring Recreation Activity Guide,
to be uploaded to the City’s W ebsite on Tuesday, January 7, 2020
December 5, 2019
o Two (2) Senior Advisory Committee members will be appointed to serve
on the Dublin Benefit Concert Subcommittee
January 13, 2020
o Create Dublin Benefit Concert promotional flyer for distribution
February 14, 2020
o Upload Dublin Benefit Concert online application link to the City's website
February 14, through March 14, 2020
o Promote application at Dublin High School, Cottonwood, Fallon and Wells
middle schools, Dublin cultural arts businesses and Dublin Senior Center
o Promote application on City’s social media platforms
March 14, 2020
o Deadline for completed online applications will be accepted until 5:00 p.m.
Week of March 17, 2020
o Subcommittee will screen and select performers
o Continue to promote concert on City’s social media platforms
Week of March 24, 2020
o Selected performers will be notified
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
N/A
ATTACHMENTS:
None.
7.2
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