HomeMy WebLinkAbout4.2 Youth Mini-Grant Funding Recommendations ApprovalCELEBRATING
STAFF REPORT
CITY COUNCIL
DUBLIN
CALIFORNIA
Agenda Item 4.2
DATE: January 10, 2023
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SU B.ECT : Youth Mini -Grant Funding Recommendations Approval
Prepared by: Liz Elliott, Recreation Supervisor
EXECUTIVE SUMMARY:
The City Council will consider approving the Youth Advisory Committee Mini -Grant Program
recommended funding allocations.
STAFF RECOMMENDATION:
Adopt the Resolution Approving Funding Recommendations for Fiscal Year 2022-23 for the Youth
Advisory Committee Mini -Grant Program.
FINANCIAL IMPACT:
The Youth Mini -Grant Program is supported by the General Fund in the amount of $2,500 for
Fiscal Year 2022-23.
DESCRIPTION:
The City established the Mini -Grant Program in Fiscal Year 2012-13 to support youth
organizations that offer programs for middle and high school students other than those offered by
the Parks and Community Services Department. Each year, Dublin -based youth
organizations/clubs have an opportunity to apply for grant funding to assist them in offering
activities to the community, including performing arts, sports, multicultural awareness, health
awareness, or other activities that support projects or programs benefiting Dublin youth. Funding
is recommended annually by the Youth Advisory Committee (YAC) and awarded by the City
Council to organizations/clubs that best meet the needs of Dublin youth.
At a Special Meeting on March 5, 2020, the City Council opted to increase funding for the Youth
Mini -Grant program from $1,600 to $2,500. The increase in funding was incorporated into the
Fiscal Year 2020-21 and future year operating budgets.
The Youth Mini -Grant application was placed online Monday, October 3, 2022, with a submittal
deadline of November 3, 2022. The program was advertised via social media, the City's website, at
Page 1 of 3
32
Dublin high and middle schools, and was sent to the YAC to assist with publicity.
At its Special Meeting on November 16, 2022, the YAC received presentations and used a criteria
form (Attachment 2) to review, rate, and develop funding recommendations for each of the
following applicants:
1. DubMed
2. Gardeners of the Galaxy
3. SHAPE (Student Health Advocates for a Positive Environment)
4. Teens Unite for Education
After the presentations, YAC members deliberated and further discussed the applicants,
specifically Gardeners of the Galaxy and Student Health Advocates for a Positive Environment
(SHAPE).
Gardeners of the Galaxy provides microgreens to the Dublin High School student lunch program
that serves over 3,000 students daily. Over the past three years, the organization has doubled the
amount of Dublin youth served with the help of funding from the Youth Mini -Grant Program. The
Commitee discussed the proposal and awarded the full requested amount.
SHAPE focuses on improving and supporting students' overall health at Dublin High School. Their
specific goal is to provide sunscreen dispensers and sunscreen for students to utilize when visiting
the Sports Complex. During their oral presentation SHAPE requested an added $100 above the
amount initially requested. After reviewing programming aspects, they found that the sunscreen
bottles will require wall mounts, costing more for installation. The Committee discussed the idea
and decided to recommend SHAPE receive an added $100. The organization serves 200 Dublin
High School student -athletes.
After the presentations, YAC members deliberated and recommended funding amounts for each of
the four organizations as follows:
TABLE 1: RECOMMENDED FUNDING AMOUNTS
Organization
Grant
Requested
FY 22-23
Grant Pro s osal
YAC Funding YAC Points
Recommendation Avera:e
DubMed
$500
Print copies of
medical articles
written by students
$200
9.3
Gardeners of the
Galaxy
$1,500
Purchase trays, soil,
seeds to grow
Microgreens
$1,500 13.6
SHAPE (Student
Health Advocates for a
Positive Environment)
Purchase sunscreen
for student -athletes
$350 to put in sports
complex at Dublin
High School
$450 12.9
Teens Unite for
Education
$500
Purchase
backpacks and
$350 11.2
Page 2 of 3
33
school supplies to
provide to under-
privileged
preschoolers
Totals
$2,850
$2,500
Upon completion of their projects, grant recipients will have two weeks to complete a brief project
report on how funds were used and the number of youths impacted. Grantees are encouraged to
supply photos, testimonials, and flyers used to promote their projects. Those who do not submit a
report in a timely fashion may not be considered for future Youth Mini -Grants.
At its December 19, 2022, meeting, the Parks and Community Services Commission confirmed the
selections made by the YAC and recommended the funding allocations to the City Council.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted, and a copy of this Staff Report was sent to the applicants.
ATTACHMENTS:
1) Resolution Approving Funding Recommendations for Fiscal Year 2022-23 Youth Advisory
Committee Mini -Grant Program
2) YAC Mini -Grant Rating Form
3) Fiscal Year 2022-23 Mini -Grant Applications and Proposals
Page 3 of 3
34
Attachment I
RESOLUTION NO. XX — 23
APPROVING FUNDING RECOMMENDATIONS FOR
FISCAL YEAR 2022-23 YOUTH ADVISORY COMMITTEE MINI -GRANT PROGRAM
WHEREAS, the City received four applications for the Fiscal Year 2022-23 Youth
Advisory Committee Mini -Grant Program; and
WHEREAS, the total amount of funding requested exceeds funding availability; and
WHEREAS, funding for the Mini -Grant Program is provided for in the adopted City of
Dublin General Fund Budget; and
WHEREAS, on November 16, 2022, the Youth Advisory Committee recommended four
youth organizations/clubs to receive grant funding through the Mini -Grant Program; and
WHEREAS, on December 19, 2022, the Parks and Community Services Commission
reviewed the Youth Advisory Committee's funding allocations to four youth organizations/clubs;
and
WHEREAS, the Parks and Community Services Commission has provided the City Council
with funding recommendations for the Fiscal Year 2022-23 Mini -Grant Program.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby approve the Youth Advisory Committee Mini -Grant Program funding allocation for Fiscal
Year 2022-23 as follows:
ORGANIZATION/ CLUB NAME
CITY COUNCIL
APPROVED FUNDING
DubMed
$200
Gardeners of the Galaxy
$1,500
SHAPE (Student Health Advocates for a Positive
Environment)
$450
Teens Unite for Education
$350
Total Recommended Amount
$2,500
Reso. No. XX-23, Item X.X, Adopted 01/10/23 Page 1 of 2
35
PASSED, APPROVED AND ADOPTED this 10th day of January 2023 by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
Reso. No. XX-23, Item X.X, Adopted 01/10/23 Page 2 of 2
36
Attachment 2
.4t4
DUBLIN
CALIFORNIA
City of Dublin
Youth Advisory Committee
Mini Grant Rating Form
Organization: Program:
PROPOSAL SCORE
Maximum of 15 points
RECOMMEND FUNDING
Total Requested
Yes ❑ No ❑
Total Recommended
RECOMMENDING FUNDING FOR THE FOLLOWING YOUTH ACTIVITIES: (CHECK ONE).
❑SCHOOL CLUB IMPORT ORGANIZATION PERFORMING ARTS ❑CULTURALAWARENESS
❑HEALTH AWARENESS ❑OTHER YOUTH ACTIVITY/ORGANIZATION
THE WORD "PROGRAM" IS USED BELOW ON THIS FORM TO INCLUDE SERVICES, ACTIVITIES OR IMPROVEMENTS.
1. Organization/Management
• Youth benefitting from or involved with the project must include 75% Dublin residents who are of middle
school or high school age.
• The youth organization/group, as presented in the application, is able to achieve the stated goals and outcomes.
• The youth organization/group has completed all required aspects of the application process.
• The youth organization/group has an adult sponsor that assists in the management or oversight of the
organization/group.
(Maximum of 5)
2. Needs/Benefit
• The recipients are the appropriate target group (75% Dublin youth).
• The applicant provides an activity to Dublin residents that other organizations do not provide.
• Applicant's proposed activity supports projects and programs serving or benefitting Dublin youth.
• The applicant collaborates with other youth -oriented organizations.
(Maximum of 5)
3. Funding/ Budget
• The youth organization/group described in detail what the funds will be used for.
• The youth organization/group described how they will provide verification to the YAC that the funds were
used as proposed.
(Maximum of 5)
37
Attachment 3
Print
City of Dublin Youth Advisory Committee - 2022 Youth Mini Grant
Application - Submission #5371
Date Submitted: 10/28/2022
Youth Advisory Committee - Youth Mini Grant Request for Proposals
General Information:
A. Qualifications:
1. Youth benefiting from or involved with the project must include at least 75% Dublin residents who are of middle or high school
age.
2. Organization/Club must have an adult sponsor.
3. Organization/Club must be based within the City of Dublin.
B. Proposal:
The proposal must be no longer than two -and -a -half pages, double-spaced. The proposal should include the following:
1. A brief description of your organization.
2. Describe the project and how it will benefit Dublin youth.
3. Describe what and how the funds/grant will be used.
4. Explain what proof will be given to the Youth Advisory Committee that funds were used as proposed.
5. Should a grant have been awarded in the past to the same organization, a brief review of how the money was spent and how
it benefitted the group needs to be highlighted in this year's presentation.
C. Submission:
The application and proposal will be accepted beginning Monday, October 3, 2022 at 8:00 AM., through Thursday, November 3, 2022 at
11:59 PM. *Please note: Early applications are encouraged. Applications will be disqualified if not received by the deadline and/or the
qualifications/proposal do not meet the criteria.
Two ways to submit an application and proposal:
1. Email application packet to: Liz Elliott
2. Submit the application packet in -person at the Shannon Community Center; Attention: Liz Elliott, 11600 Shannon Avenue, Dublin, CA
94568.
38
D. Presentation (limited to five minutes)
Selected applicants will be notified on Wednesday, November 9, 2022 to present their proposal at the Youth Advisory Coiniiuttee Special
Meeting on Wednesday, November 16, 2022, at 7:00 p.m. at The Dublin Senior Center. A youth member or members, along with the adult
sponsor of the organization or club, must conduct the presentation.
Name of Organization/Club:*
DubMed
Ad d re ssl *
City*
Dublin
Phone:*
Primary Contact Person (Name & Title):*
State*
CA
Zip*
94568
Claire Song; Co Editor -in -Chief
Phone:*
Adult Sponsor (Name & Title):*
Email:*
Anne Ha; Dublin High School Teacher
Phone: *
Amount Requesting:*
$500
Number of People in
Organization:*
28
Did the Youth Organization/Club receive grant funding in
the past?*
Yes
No
Email:*
Percent of Dublin Youth Participants:*
100%
39
Ryes, please explain how the funding from the Youth Mini Grants was used; if the goals were met; and the impact on the program.
I have reviewed the proposal, and to the best of my knowledge, the funds requested from the City of Dublin will be us ed to provide the
services described in this Request for Proposal. I also attest that the above -named organization/club have not received a grant from the
City of Dublin within the past year.
Adult Sponsor's Acknowledgement *
Anne Ha
Date: *
10/28/2022
40
DubMed 2022 Youth Mini Grant Request
A brief description of your organization.
DubMed is a medical magazine founded by students at Dublin High school who want to tackle
the issue of accessibility in STEM. In scientific literature today, the concepts and vocabulary
used to describe these topics make it extremely difficult for the general public to understand. Our
mission is to create magazines targeting interesting health topics and discoveries that will be both
more comprehensible and accessible to accommodate a more diverse group of people. We
believe that health education should be open to people regardless of their educational
background, because advancement is not made through the intelligence of solely one individual
but begins through the contribution of a whole community. We have already developed 2 full
editions, which were presented at HOSA's (Future Health Professionals) Health Education event,
and placed third overall in the California state.
Describe the project and how it will benefit Dublin youth.
There are many exciting discoveries and research within the health or science fields, yet due to
its limited accessibility, many are unaware of these topics. Ultimately, our goal is to create both
an informative and comprehensible medical magazine that will allow for high school students to
be acquainted with ongoing medical issues as well as novel research. The more knowledgeable
our community is about health issues, the more we can improve the quality of life on a day to
day basis. Students will also be encouraged to join the effort, with opportunities to spread their
health knowledge in the magazine. We also hope to get rid of the notion that you must use
difficult vocabulary or grammar in order to sound professional. No matter how "informal" the
41
language, if it is able to create change and impact the audience, it is still an influential piece of
writing that should be acknowledged.
Every month, we focus on a different topic that targets a different subject; for example, one of
our editions last year focused on mental health. For the month of November this year, we will be
focusing on Sports Health. Many Dublin youths participate in a sport, and it is important to
emphasize the health risks related with playing these sports. Not only does our magazine provide
a platform for students interested in STEM to write, but it also directly tackles issues that are
most important to teenagers today.
Describe what and how the funds/grant will be used.
The funds will be used to print the magazines themselves, so that physical copies of the
magazine can be distributed. Using the supplier MGX Print, around 100 copies will result in
—$180, around $1.80 per magazine. This number may slightly shift depending on the number of
pages within the magazine when it is in its finalized stages. We are planning on developing 3
editions this school year, and the number of magazines printed will be around 100 for each
edition. Any leftover funds will be saved for the next edition, or for the next school year. We are
requesting a total of $500 to begin printing 2 editions this school year.
Explain what proof will be given to the Youth Advisory Committee that funds were used as
proposed.
A receipt of the transaction will be provided to the Youth Advisory Committee, as well as a copy
of the physical magazine to prove the funds were used as proposed.
42
Print
City of Dublin Youth Advisory Committee - 2022 Youth Mini Grant
Application - Submission #5377
Date Submitted: 11/2/2022
Youth Advisory Committee - Youth Mini Grant Request for Proposals
General Information:
A. Qualifications:
1. Youth benefiting from or involved with the project must include at least 75% Dublin residents who are of middle or high school
age.
2. Organization/Club must have an adult sponsor.
3. Organization/Club must be based within the City of Dublin.
B. Proposal:
The proposal must be no longer than two -and -a -half pages, double-spaced. The proposal should include the following:
1. A brief description of your organization.
2. Describe the project and how it will benefit Dublin youth.
3. Describe what and how the funds/grant will be used.
4. Explain what proof will be given to the Youth Advisory Committee that funds were used as proposed.
5. Should a grant have been awarded in the past to the same organization, a brief review of how the money was spent and how
it benefitted the group needs to be highlighted in this year's presentation.
C. Submission:
The application and proposal will be accepted beginning Monday, October 3, 2022 at 8:00 AM., through Thursday, November 3, 2022 at
11:59 PM. *Please note: Early applications are encouraged. Applications will be disqualified if not received by the deadline and/or the
qualifications/proposal do not meet the criteria.
Two ways to submit an application and proposal:
1. Email application packet to: Liz Elliott
2. Submit the application packet in -person at the Shannon Community Center; Attention: Liz Elliott, 11600 Shannon Avenue, Dublin, CA
94568.
43
D. Presentation (limited to five minutes)
Selected applicants will be notified on Wednesday, November 9, 2022 to present their proposal at the Youth Advisory Conuiuttee Special
Meeting on Wednesday, November 16, 2022, at 7:00 p.m. at The Dublin Senior Center. A youth member or members, along with the adult
sponsor of the organization or club, must conduct the presentation.
Name of Organization/Club:*
Gardeners of the Galaxy
Ad d re ssl *
City*
Dublin
Phone:*
Primary Contact Person (Name & Title):*
State*
California
Zip*
94568
Arjun Karur-Parekh
Phone:*
Adult Sponsor (Name & Title):*
Email:*
Frank Castro, Child Nutrition Director, DUSD
Phone: *
Amount Requesting:*
1500
Number of People in
Organization:*
5
Did the Youth Organization/Club receive grant funding in
the past?*
Yes
No
Email:*
Percent of Dublin Youth Participants:*
100%
44
If yes, please explain how the funding from the Youth Mini Grants was used; if the goals were met; and the impact on the program.
We were proud to receive our first grant of $480 from the City of Dublin in 2020. We used those funds to donate over 85 trays
(30 pounds) of sunflower microgreens and gave away over 500 sunflower seedlings during the food drive for people to grow in
their backyards. 950 families in DUSD were fed chicken and vegetarian wraps made using our salad greens. We were awarded
a $700 grant for the year 2021 a€"2022, and in less than three months of operation, we were able to grow and distribute 115
trays (45 pounds of microgreens!). Over 3000 diets have been supplemented with this since early 2021.
I have reviewed the proposal, and to the best of my knowledge, the funds requested from the City of Dublin will be us ed to provide the
services described in this Request for Proposal. I also attest that the above -named organization/club haw not received a grant from the
City of Dublin within the past year.
Adult Sponsor's Acknowledgement *
Frank Castro
Date: *
11/02/2022
45
Dear Ms. Elliot and fellow YAC members,
>
I am emailing again as the previous email was sent by accident before the grant
proposal was finalized. I hope you can disregard my first email and please consider
the following. Thank you.
It is with much delight that I am reapplying for the youth grant for 2023.
My name is Arjun Karur-Parekh and I am a junior at Dublin High
School. Since I began gardening in the fifth grade, I have founded a
group called the "Gardeners of the Galaxy." Our goal is to cultivate and
contribute healthy food options to the students of Dublin Unified School
District, Tri-Valley Food Pantry, and anyone else in need. Food that is
fresh, healthful, and reasonably priced is always needed. Our group had
the pleasure of meeting that need by giving over 100 trays of pea
microgreens to the DUSD during the previous academic year with the
aid of the youth grant we received. With students back in school, the
need for fresh affordable options is even higher this year and our group
hopes to continue our efforts with the aid of another grant.
Growing microgreens will be the main emphasis of our group. It
will consist of 3-5 who will grow the greens and deliver them to the
DUSD school kitchens, as well as to Fertile Groundworks, a non-profit
church organization that has volunteered to be our distributor to local
food pantries. Adding microgreens to the menu will enhance the
nutritional value because the nutrition density is up to 6 times greater
than mature leafy greens. Our goal is to grow 5-10 pounds of
microgreens a week. To meet all the safety standards, we have
obtained a community producer license from the Alameda County of
Environmental Services. In addition, Mr. Frank Castro, the director of
nutritional services is our sponsor from the school district and has been
an excellent supporter.
Funding is essential for this project's continuation since it will be
necessary to purchase trays, soil, and seeds. Growing one tray costs
46
roughly $6.10 and can yield up to 16 servings! By collaborating with
local businesses, we hope to reduce the cost even further by bulk
purchasing.
At specific checkpoints, photos will be taken to document how
the money was utilized, and correct bookkeeping, i.e. Every harvest is
weighed, photos taken at delivery, reliable databases, and there are
treasury logs. To draw even more attention to our organization, a
website with all project -related information will also be made.
We were proud to receive our first grant of $480 from the City of
Dublin in 2020. We used those funds to donate over 85 trays (30 lbs) of
sunflower microgreens and gave away over 500 sunflower seedlings
during the food drive for people to grow in their backyards! 950 families
in DUSD were fed chicken and vegetarian wraps made using our salad
greens. We were awarded a $700 grant for the year 2021-2022, and in
less than three months of operation, we were able to grow and distribute
115 trays (45 pounds of microgreens!). Over 3000 diets have been
supplemented with this since early 2021. We will be starting our growing
earlier this year and hope to get at least 5 months of growth in. This
would help to nearly double the amount of meals enhanced.
We genuinely wish to keep working hard. Securing the YAC's
support will help with the expansion and reach of our club. All of us have
been affected by the Covid-19 epidemic, but with innovative ideas and
teamwork, we firmly think we can have a profound influence on our
neighborhood.
Thank you again for supporting us and we look forward to
hearing back from you.
Regards,
Arjun Karur-Parekh
Dear Ms. Elliot
It is with much delight that I am reapplying for the youth grant for 2023.
My name is Arjun Karur-Parekh and I am a junior at Dublin
High school. I have been gardening since I was in 5th grade and have
started an organization called the"Gardeners of the Galaxy ". Our goal
is to grow and donate healthy food options to the students of Dublin
47
Unified School District, Tri-Valley Food Pantry, and anyone else in
need. By all means the COVID-19 pandemic is not continues to
evolve, the need for fresh, healthy, affordable food remains constant
and ever-present. Last school year, with the aid of the youth grant,
our club had the pleasure of contributing to that need by donating
over 100 trays of pea microgreens to the DUSD. With students back
in school, the need for fresh affordable options is even higher this
year and our group hopes to continue our efforts with the aid of
another grant.
Our club will be primarily focusing on growing microgreens. It
will consist of 3-5 who will be growing and delivering them to the
DUSD school kitchens, as well as to Fertile Groundworks, a non-profit
church organization that has volunteered to be our distributor to food
pantries. Adding microgreens to the menu will enhance the nutritional
value because the nutrition density is up to 6 times greater than
mature leafy greens. Our goal is to grow 5-10 pounds of microgreens
a week. To meet all the safety standards, we have obtained a
community producer license from the Alameda County of
Environmental Services. In addition Mr. Frank Castro, the director of
nutritional services is our sponsor from the school district and has
been an excellent supporter.
If we wish to sustain this project, funding is crucial and will be
used to buy trays, soil, and seeds. The cost of growing 1 tray is about
$6.10 which can yield up to 16 servings! By collaborating with local
businesses, we hope to reduce the cost even further by bulk
purchasing.
To prove that the funds are used as proposed, pictures will be
taken at certain milestones and accurate bookkeeping will be initiated,
ie. pictures taken at each delivery, weighing of product every harvest,
accurate databases, and treasury logs. Additionally, a website with all
information regarding the project will be created to get additional
attention to our group.
We were proud to receive our first grant of $480 from the City
of Dublin in 2020. We used those funds to donate over 85 trays of
microgreens and gave away over 500 sunflower seedlings during the
food drive for people to grow in their backyards! Those salad greens
were used to enhance the nutritional value of chicken and vegetarian
wraps which fed more than 950 families throughout DUSD! For the
2021/22 grant, we received $700 and with that, we were able to grow
and donate 115 trays and almost 45 pounds in less than 3 months of
operation. With this, we helped supplement over 2000 diets and about
3000 diets since early 2021. We will be starting our growing earlier
this year and hope to get at least 5 months of growing in and this
would help to nearly double the amount of meals enhanced.
48
We sincerely hope to continue our efforts and secure your
support with this grant, so we can grow and support those in need.
The Covid-19 pandemic has taken a toll on all of us and with creative
ideas and working together, we truly believe we can make a huge
impact on our community.
Thank you again for supporting us and we look forward to
hearing back from you.
Regards,
Arjun
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you
recognize the sender and know the content is safe.
49
Print
City of Dublin Youth Advisory Committee - 2022 Youth Mini Grant
Application - Submission #5378
Date Submitted: 11/2/2022
Youth Advisory Committee - Youth Mini Grant Request for Proposals
General Information:
A. Qualifications:
1. Youth benefiting from or involved with the project must include at least 75% Dublin residents who are of middle or high school
age.
2. Organization/Club must have an adult sponsor.
3. Organization/Club must be based within the City of Dublin.
B. Proposal:
The proposal must be no longer than two -and -a -half pages, double-spaced. The proposal should include the following:
1. A brief description of your organization.
2. Describe the project and how it will benefit Dublin youth.
3. Describe what and how the funds/grant will be used.
4. Explain what proof will be given to the Youth Advisory Committee that funds were used as proposed.
5. Should a grant have been awarded in the past to the same organization, a brief review of how the money was spent and how
it benefitted the group needs to be highlighted in this year's presentation.
C. Submission:
The application and proposal will be accepted beginning Monday, October 3, 2022 at 8:00 AM., through Thursday, November 3, 2022 at
11:59 PM. *Please note: Early applications are encouraged. Applications will be disqualified if not received by the deadline and/or the
qualifications/proposal do not meet the criteria.
Two ways to submit an application and proposal:
1. Email application packet to: Liz Elliott
2. Submit the application packet in -person at the Shannon Community Center; Attention: Liz Elliott, 11600 Shannon Avenue, Dublin, CA
94568.
50
D. Presentation (limited to five minutes)
Selected applicants will be notified on Wednesday, November 9, 2022 to present their proposal at the Youth Advisory Coiniiuttee Special
Meeting on Wednesday, November 16, 2022, at 7:00 p.m. at The Dublin Senior Center. A youth member or members, along with the adult
sponsor of the organization or club, must conduct the presentation.
Name of Organization/Club:*
SHAPE (Student Health Advocates for a Positive Environment)
Ad d re ssl *
City*
Dublin
Phone:*
Primary Contact Person (Name & Title):*
State*
California
Zip*
94568
Ms. Laasya Balupari
Phone:*
Adult Sponsor (Name & Title):*
lznail:*
Ms. Eleana Brumage
Phone: *
Amount Requesting:*
$350
Number of People in
Organization:*
32
Did the Youth Organization/Club receive grant funding in
the past?*
Yes
No
Email:*
Percent of Dublin Youth Participants:*
100%
51
Ryes, please explain how the funding from the Youth Mini Grants was used; if the goals were met; and the impact on the program.
I have reviewed the proposal, and to the best of my knowledge, the funds requested from the City of Dublin will be us ed to provide the
services described in this Request for Proposal. I also attest that the above -named organization/club have not received a grant from the
City of Dublin within the past year.
Adult Sponsor's Acknowledgement *
Eleana Brumage
Date: *
11/2/2022
52
Dear Dublin Youth Advisory Committee and the City of Dublin,
We are SHAPE (Student Health Advocates for a Positive Environment), a club at Dublin
High School centered around community health and helping others live a healthier lifestyle.
SHAPE was founded by two Dublin student athletes who realized that their needs and the needs
of several other students were not being met. The catalyst? Seeing dozens of kids spending hours
in the sun without sunscreen. Considering that skin cancer is the most common cancer in the US,
sunscreen is a basic necessity to half one's risk of cancer and melanoma. We decided that we
wanted to tackle this issue, and other ones such as menstrual disorders, homelessness, and water
quality.
Our objective is to improve and support the health of all students on campus, as well as
the community. Through the many projects we will complete, members will learn about the
different issues students experience on campus. Projects will provide and implement solutions on
campus, aiding hundreds students by giving them important resources and promoting healthier
habits schoolwide, leading to a healthier student body.
We are incredibly focused on finding ways to make a loud, direct impact on our
community. Our first project, funding sunscreen dispensers for our Sports Complex, will be
positively impacting hundreds of different athletes: from soccer players, cross country runners,
and sprinters, to tennis players, golfers, and swimmers. Simultaneously, we are also working on
arranging guest speakers to talk about an issue we see present in our community, the Female
Athlete Triad, which is a set of health issues common in female athletes that has directly caused
several bone problems, mental health struggles, decreased athletic performance, and injuries for
our athletes. These, along with scheduled projects to help the homeless this winter, stock
53
bathrooms with menstrual products, and make first aid more accessible, are ways we are
impacting the Dublin student body.
We already conducted our first fundraiser by selling Halloween grams for students, but
running our solutions requires more funding than we currently have. Although we have raised
enough for the installation of sunscreen dispensers in the Sports Complex, funding from this
grant will allow us to consistently refill the dispenser for the spring season, giving students and
athletes daily access to this resource. Maintenance is estimated to be around $50 dollars a month
for three months, serving over 200 student athletes. From there, we will also begin stocking other
supplies, such as menstrual products. This winter we are going to run a series of knitting classes,
where families all over Dublin can participate in knitting hats and scarves for local homeless
shelters. Though the majority of this event will be fueled by volunteers, we have an estimated
$50 cost for this workshop. This will require funding to provide participants with the necessary
materials for knitting. Finally, we are prototyping water filtration systems throughout campus,
making cleaner water available to students. We have noticed that students frequently complain
about their poor water quality at school, with many choosing to be dehydrated over drinking the
water provided. Since our advisor and school have extra materials that we can use, the cost for
this project is around $30. Other workshops and guest speakers are also planning to be run.
As proof of proper handling of funds, SHAPE is dedicated to tracking our earnings,
spendings, and other transactions. We keep all this information in our club records, as well as
keep receipts of any purchases the club makes. This information will be consistently updated and
shared with the Youth Advisory Committee. All files and treasury information is maintained on a
Google Drive Folder, which will be shared with the YAC, and pictures of events are posted on
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our social media. At the end of the year, SHAPE is willing to hold a meeting/presentation with
the YAC to discuss the outcomes of the club and the usage of the funds.
Thank you for considering our request, and we hope you support our mission to create a
healthier community in Dublin.
Sincerely,
Laasya Balupari and Isha Mittal
Co -Presidents of SHAPE @ Dublin High
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Print
City of Dublin Youth Advisory Committee - 2022 Youth Mini Grant
Application - Submission #5373
Date Submitted: 10/30/2022
Youth Advisory Committee - Youth Mini Grant Request for Proposals
General Information:
A. Qualifications:
1. Youth benefiting from or involved with the project must include at least 75% Dublin residents who are of middle or high school
age.
2. Organization/Club must have an adult sponsor.
3. Organization/Club must be based within the City of Dublin.
B. Proposal:
The proposal must be no longer than two -and -a -half pages, double-spaced. The proposal should include the following:
1. A brief description of your organization.
2. Describe the project and how it will benefit Dublin youth.
3. Describe what and how the funds/grant will be used.
4. Explain what proof will be given to the Youth Advisory Committee that funds were used as proposed.
5. Should a grant have been awarded in the past to the same organization, a brief review of how the money was spent and how
it benefitted the group needs to be highlighted in this year's presentation.
C. Submission:
The application and proposal will be accepted beginning Monday, October 3, 2022 at 8:00 AM., through Thursday, November 3, 2022 at
11:59 PM. *Please note: Early applications are encouraged. Applications will be disqualified if not received by the deadline and/or the
qualifications/proposal do not meet the criteria.
Two ways to submit an application and proposal:
1. Email application packet to: Liz Elliott
2. Submit the application packet in -person at the Shannon Community Center; Attention: Liz Elliott, 11600 Shannon Avenue, Dublin, CA
94568.
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D. Presentation (limited to five minutes)
Selected applicants will be notified on Wednesday, November 9, 2022 to present their proposal at the Youth Advisory Coiniiuttee Special
Meeting on Wednesday, November 16, 2022, at 7:00 p.m. at The Dublin Senior Center. A youth member or members, along with the adult
sponsor of the organization or club, must conduct the presentation.
Name of Organization/Club:*
Teens Unite for Education
Ad d re ssl *
City*
Dublin
Phone:*
Primary Contact Person (Name & Title):*
State*
Ca
Zip*
94568
Saiesha Goel; President
Phone:*
Adult Sponsor (Name & Title):*
lznail:*
Shamila Yaqub; Advisor
Phone: *
Amount Requesting:*
$500
Number of People in
Organization:*
30
Did the Youth Organization/Club receive grant funding in
the past?*
Yes
No
Email:*
Percent of Dublin Youth Participants:*
100%
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If yes, please explain how the funding from the Youth Mini Grants was used; if the goals were met; and the impact on the program.
Using the funds provided to us from the Youth Mini Grant, we were able to provide 70+ students with backpacks and the
materials they need to succeed. This year our goal is to impact at least 90+ students.
I have reviewed the proposal, and to the best of my knowledge, the funds requested from the City of Dublin will be us ed to provide the
services described in this Request for Proposal. I also attest that the above -named organization/club have not received a grant from the
City of Dublin within the past year.
Adult Sponsor's Acknowledgement *
Shamaila Yaqub
Date: *
10/30/22
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Teens Unite For Education Mini Grant Proposal
Dear Youth Advisory Committee Members,
My name is Saiesha Goel and I am the President of Teens Unite For Education at Dublin
High School. This club was founded in 2017 by Shaina Goel. The members of our club are
students from four grade levels at Dublin High School. The mission of our club is to provide
necessary resources to kids in low income families which will allow them to succeed and thrive
in their educational journey. This year, our aim is to provide backpacks and school supplies to all
students at a local low-income preschool, Kidango. Kidango is located in West Dublin right next
to Dublin High School. Many people think that people who live in Dublin are financially well
off, but this isn't always the case. Therefore, we would like to give back to our local community
and help those in need. By donating to people who may not be able to afford the necessary
supplies for their children, we are supporting our future generation strive towards their desired
goals. We plan to donate backpacks, notebooks, writing utensils, erasers, rulers, small
non-perishable snacks, etc. In the past years, we have also donated $200+ to a nonprofit
organization called Yours Humanly. Yours Humanly has a similar goal as us, they help kids in
low-income housing, all over the world, get a chance to receive the gift of education.
Although we hope to receive the grant to ensure that we continue to give back to our
local community, we will also continue to fundraise throughout the year. We plan on partnering
with teen hotspots like BobaX, T4, Panda Express, Ini Burger, Chipotle, etc. If we are granted
the funds we are requesting, we will provide receipts to prove that we are using the money to buy
the necessary supplies for the students. We will also include pictures of the dropoff and handing
out the backpacks.
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In the past, our club has graciously been granted donations by the Youth Advisory Mini
Grant Committee. Each year, we have spent this money wisely and given children backpacks full
of treats and school supplies. One year, we were able to fundraise additional funds which we
used towards holding a nutritional class at Kidango. This class helped educate little kids and their
families on the importance of nutrition and picking healthier snack options to keep them
physically healthy.
Last year we used the grant money to buy backpacks, pencils, folders, pencil pouches,
and more. At the end of the year, we delivered the backpacks full of supplies to Kidango, Dublin.
Our donation helped these kids and their families be better prepared for their upcoming school
year.
Thank you for your time and consideration,
Saiesha Goel
President of Teens Unite for Education
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