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Home My WebLink About4.3 Approval of Plans and Specifications and Award of Contract to St. Francis Electric for the Citywide Signal Communications Upgrade – Conduit Installation for Future Fiber Interconnect on Dublin BLVD Proj ST0713CELEBRATING 41111) 1982 - 2022 DUBLIN STAFF REPORT CITY COUNCIL Agenda Item 4.3 DATE: January 10, 2023 TO: Honorable Mayor and City Councilmembers FROM: Linda Smith, City Manager SU B.ECT : Approval of Plans and Specifications and Award of Contract to St. Francis Electric for the Citywide Signal Communications Upgrade - Conduit Installation for Future Fiber Interconnect on Dublin Boulevard Project, CIP No. ST0713 Prepared by: Sai Midididdi, Associate Civil (Traffic) Engineer EXECUTIVE SUMMARY: The City Council will consider approving the plans and specifications and awarding a construction contract to St. Francis Electric for the Citywide Signal Communications Upgrade - Conduit Installation for Future Fiber Interconnect on Dublin Boulevard Project, CIP No. ST0713. The project will install a three-inch conduit on Dublin Boulevard between the Civic Center and San Ramon Road. This project is exempt under Section 15302 (Replacement and Reconstruction) of the CEQA Guidelines. STAFF RECOMMENDATION: Adopt the Resolution Approving the Plans and Specifications and Awarding a Contract to St. Francis Electric for the Citywide Signal Communications Upgrade - Conduit Installation for Future Fiber Interconnect on Dublin Boulevard Project, CIP No. ST0713. FINANCIAL IMPACT: The bid submitted by St. Francis Electric is $806,000. Since the project involves directional drilling and installation of a conduit under the sidewalk with the potential for utility conflicts, Staff recommends a construction contingency of $160,000 (about 20%) to facilitate change orders for unforeseen construction issues, bringing the total potential construction cost to $966,000. Sufficient funds are available in the approved budget for CIP No. ST0713. Page 1 of 3 61 DESCRIPTION: The 2022-2027 Capital Improvement Program (CIP) includes the Citywide Signal Communications Upgrade, CIP No. ST0713 (Attachment 2), which provides for a variety of upgrades to the City's signal communications infrastructure. The subject project, Conduit Installation for Future Fiber Interconnect on Dublin Boulevard, is part of the scope of CIP No. ST0713 and will install a three- inch conduit on Dublin Boulevard between the Civic Center and San Ramon Road. In a future phase, a fiber optic interconnect will be installed in the conduit, and all the intersections along Dublin Boulevard between the Civic Center and San Ramon Road will be upgraded to a faster, more reliable, and higher bandwidth network connection. Bid Process and Results The City of Dublin issued the bid package for the project on November 14, 2022. The bid package was made up of 10 base bid items. Three sealed bids with the base bid amounts of $806,000, $975,910, and $1,100,300 were received by the deadline of December 13, 2022. The lowest base bid of $806,000 was submitted by St. Francis Electric. A summary of the bids is provided as Attachment 3. Compliance with Community Workforce Agreement On January 11, 2022, the City Council approved a Community Workforce Agreement (CWA) with the Building and Construction Trades Council of Alameda County and its Affiliated Local Unions. The CWA is applicable to public works projects valued at over $1,000,000, ensures that there are no labor issues related to said projects, and bolsters local efforts to connect residents with careers in the building and construction trades. The CWA includes a Local Hire Goal where 20% of all hours on a project be worked by Local Residents, which are defined as individuals that reside within Alameda County or within a 15-mile radius of City limits. The CWA also requires contractors to hire one new apprentice for the first $1,000,000 of construction costs, and an additional new apprentice for every $5,000,000 of construction costs, based on the engineer's estimate. Apprentices must work a minimum of 10% of the total craft's work hours, but the CWA allows that apprentices may be deployed to another project to ensure the minimum number of hours are met. Although the lowest bid is less than $1,000,000, the engineer's estimate for the project was between $900,000 and $1,000,000, so Staff worked with a consultant, Workforce Integrity and Training Solutions, to prepare bid documents that comply with the provisions of the CWA. The provisions include that responsive bidders and their subcontractors must provide an executed agreement to be bound to and by the CWA within 14 days after notice of award. Recommendation Staff reviewed the bid results, checked references and necessary licenses, and recommends that the City Council award the construction contract to St. Francis Electric as the lowest responsive and responsible bidder. St. Francis Electric did include an executed agreement to be bound to the CWA with their bid. To facilitate the approval of change orders and avoid construction delays, Staff recommends that the City Manager or designee be authorized to approve change orders up to the contingency Page 2 of 3 62 amount of $160,000. With the award of the contract as Staff proposes, the total project construction cost could be $966,000, including a contingency amount of $160,000, funded by CIP No. ST0713. Staff expects the construction phase of the project to begin in early 2023 and complete in spring 2023. California Environmental Quality Act (CEQA) This project is exempt under Section 15302 (Replacement and Reconstruction) of the CEQA Guidelines. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: A copy of this Staff Report was sent to St. Francis Electric and Alameda County Transportation Commission's Independent Watchdog Committee. The City Council Agenda was posted. ATTACHMENTS: 1) Resolution Approving the Plans and Specifications and Awarding a Contract to St. Francis Electric for Citywide Signal Communications Upgrade - Conduit Installation for Future Fiber Interconnect on Dublin Boulevard Project, CIP No. ST0713 2) CIP No. ST0713 3) Bid Results Page 3 of 3 63 Attachment I RESOLUTION NO. XX - 23 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING THE PLANS AND SPECIFICATIONS AND AWARDING A CONTRACT TO ST. FRANCIS ELECTRIC FOR THE CITYWIDE SIGNAL COMMUNICATIONS UPGRADE — CONDUIT INSTALLATION FOR FUTURE FIBER INTERCONNECT ON DUBLIN BOULEVARD, CIP NO. ST0713 WHEREAS, the design team has completed the plans and specifications for the Citywide Signal Communications Upgrade — Conduit Installation for Future Fiber Interconnect on Dublin Boulevard Project, CIP No. ST0713, (Project), which includes the installation of a three-inch conduit and upgrading of pull boxes along Dublin Boulevard between City Hall and San Ramon Road; and WHEREAS, the City of Dublin did, on December 13, 2022, publicly open, examine, and declare all sealed bids for doing the work described in the approved plans and specifications for the Project, which plans and specifications are hereby expressly referred to for a description of said work and for all particulars relative to the proceedings under the request for bids; and WHEREAS, said bids were submitted to City Staff and St. Francis Electric was determined to be the lowest responsive and responsible bidder for doing said work. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby approves the Plans and Specifications for the Project. BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby award the Contract for the Project to the lowest responsive bidder, St. Francis Electric at a base bid amount of $806,000, the particulars of which bids are on file in the Office of the Public Works Director. BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby authorize the City Manager or designee to approve the Project contract change orders based on the appropriated funds designated for the Project up to the contingency amount of $160,000. BE IT FURTHER RESOLVED that the City Manager or designee is authorized to execute the Construction Agreement with St. Francis Electric. {Signatures on the following page} Reso. No. XX-23, Item X.X, Adopted 01/10/23 Page 1 of 2 64 PASSED, APPROVED AND ADOPTED this 10th day of January 2023, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: City Clerk Reso. No. XX-23, Item X.X, Adopted 01/10/2023 Page 2 of 2 65 Attachment 2 Number — ST0713 CITYWIDE SIGNAL COMMUNICATIONS UPGRADE mim Program — STREETS 1 PROJECT DESCRIPTION This project provides for the continued upgrades of the traffic signal communications system and includes the replacement of signal controllers, conflict monitors, and battery backup units, as well as managing ongoing signal operations of coordinated corridors. In Fiscal Years 2019-20 and 2020-21, the project further expanded the traffic communication network, connecting traffic signals on Fallon Road and Tassajara Road. The project will also provide for installing a new conduit, removing the existing copper communication cables and installing new fiber optic cables on Dublin Boulevard, which is anticipated to begin in fall 2022. The project will also expand the adaptive traffic signal system along key corridors and will connect existing and new public safety infrastructure, such as situational awareness cameras and automated license plate recognition cameras, to the high-speed fiber optic communications system. The project updated the City of Dublin Travel Demand Forecasting Model to provide traffic flow projections on the arterial and collector roadways as well as analyzed future land use development proposals and transportation network changes in the City. In April 2021, the project resulted in City Council adopting a resolution establishing the California Environmental Quality Act (CEQA) transportation thresholds of significance for Vehicle Miles Traveled (VMT). This project is partially funded with General Fund reserve designation for One Time Initiative - Capital. Potential other funding for this project may include Federal and State grants. ANNUAL OPERATING IMPACT: None MANAGING DEPARTMENT: Public Works PRIOR YEARS 2021-2022 BUDGET 2022-2027 2022-2023 CAPITAL 2023-2024 IMPROVEMENT 2024-2025 PROGRAM 2025-2026 2026-2027 FUTURE YEARS TOTALS ESTIMATED COSTS 9100 - Salaries & Benefits $31,859 $91,448 $8,320 $8,320 $8,320 $148,267 9200 - Contract Services $538,107 $404,974 $135,000 $135,000 $135,000 $1,348,081 9400 — Improvements $675,083 $1,998,115 $291,720 $91,720 $131,720 $3,188,358 9500 — Miscellaneous $4,900 $4,900 9600 - E.ui.ment TOTAL $1,249,949 $5,120 $2,499,657 $435,040 $235,040 $275,040 $5,120 $4,694,726 treets srs City of Dublin Capital Improvement Program 2022-2027 age 57 FUNDING SOURCE PRIOR YEARS $79,853 2021-2022 BUDGET $1,420,147 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 FUTURE YEARS TOTALS $1,500,000 1001 - General Fund 2201 - State Gas Tax $104,000 $104,000 2204 - Measure B Sales Tax - Local Streets Fund (ACTC) $175,550 $73,090 $248,640 2207 - TFCA/Transportation for Clean Air $146,000 $146,000 2212 - Vehicle Registration Fee (ACTC) $691,070 $31,676 $35,040 $35,040 $35,040 $827,866 2214 - Measure BB Sales Tax - Local Streets Fund (ACTC) $200,000 $200,000 $200,000 $600,000 2220 - Road Maint. & Rehab. Account (RMRA) $36,844 $417,476 $200,000 $40,000 $694,320 4301 - Eastern Dublin Transportation Impact Fee $177,158 $22,842 $200,000 4304 - Western Dublin Transportation Impact Fee $199,000 $199,000 6305 - Internal Service Fund - E.ui.ment TOTAL $89,474 $1,249,949 $85,426 $2,499,657 $435,040 $235,040 $275,040 $174,900 $4,694,726 ANNUAL OPERATING IMPACT Streets City of Dublin Capital Improvement Program 2022-2027 Page 58 Attachment 3 LIF'ORi Project Name: Project No. : Bid Date: CITY OF DUBLIN PUBLIC WORKS DEPARTMENT ENGINEERING DIVISION BID SUMMARY Citywide Signal Communication Upgrade Conduit Installation for Future Fiber Interconnect on Dublin Blvd ST 0713 December 13, 2022 BASE BID St. Francis Electric, LLC W. Bradley Electric, Inc Columbia Electric ITEM DESCRIPTION Qty. UNIT Unit Cost Extension Unit Cost Extension Unit Cost Extension 1 Mobilization (Max10% of the total base bid) 1 LS $64,000.00 $64,000.00 $25,000.00 $25,000.00 $100,000.00 $100,000.00 2 Construction Area Traffic Control (Max 10% of the total base bid) 1 LS $64,000.00 $64,000.00 $42,000.00 $42,000.00 $100,000.00 $100,000.00 3 Caltrans Permit 1 LS $18,000.00 $18,000.00 $280.00 $280.00 $2,500.00 $2,500.00 4 Sheeting, Shoring, and Bracing 1 LS $20,000.00 $20,000.00 $3,000.00 $3,000.00 $35,000.00 $35,000.00 5 Storm Water Pollution Prevention Plan 1 LS $6,320.00 $6,320.00 $3,100.00 $3,100.00 $15,000.00 $15,000.00 6 3" Schedule 40 HDPE Conduit 5,990 LF $97.00 $581,030.00 $131.00 $784,690.00 $125.00 $748,750.00 7 Install Cabinet Riser 3 EA $2,100.00 $6,300.00 $2,100.00 $6,300.00 $5,500.00 $16,500.00 8 Inspect Existing Conduit 330 LF $20.00 $6,600.00 $28.00 $9,240.00 $35.00 $11,550.00 9 No. N48 Pull Box 6 EA $3,600.00 $21,600.00 $7,150.00 $42,900.00 $4,500.00 $27,000.00 10 No. 6E Pull Box 11 EA $1,650.00 $18,150.00 $5,400.00 $59,400.00 $4,000.00 $44,000.00 TOTAL $806,000.00 $975,910.00 $1,100,300.00 APPARENT LOW BIDDER List of Sub -Contractors Description St. Francis Electric, LLC W. Bradley Electric, Inc Columbia Electric Directional Drilling Pioneer Underground Construction Excavate&Bore Tight Access Excavation Inc Traffic Control Farwest Safety Inc Civil Golden Bay Construction Inc Video Pipe Inspection GPRS C3 SoCal Stormwater Runoff Solution Services, Inc 1 68