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HomeMy WebLinkAbout4.3 Two-Year Strategic Plan Quarterly Update isED Agenda Item 4.3 11Ll �l STAFF REPORT CITY COUNCIL DATE: February 21, 2023 TO: Honorable Mayor and City Councilmembers FROM: Linda Smith, City Manager SU B.1ECT: Two-Year Strategic Plan Quarterly Update Prepared by: John Stefanski,Assistant to the City Manager EXECUTIVE SUMMARY: The City Council will receive a status update on the City's Two-Year Strategic Plan. STAFF RECOMMENDATION : Receive the report. FINANCIAL IMPACT: None. DESCRIPTION : The City Council adopted the City's Two-Year Strategic Plan on April 19, 2022. This Plan sets the overall direction for the City, guiding resources and setting specific objectives to drive City action. The Plan coincides with Fiscal Years 2022-23 and 2023-24. This report represents the second of eight quarterly Strategic Plan updates, covering the period of October 1, 2022,through December 31, 2022. Updates for the strategies and objectives are provided in Attachment 1. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH : The City Council Agenda was posted. Page 1 of 2 21 ATTACHMENTS: 1) Strategic Plan Quarterly Update Page 2 of 2 22 Attachment I —Strategic Plan Quarterly Update Strategy 1 Downtown Dublin and Economic Development Objective A Continue support of the downtown preferred vision and downtown specific plan including improving visual and environmental quality and evaluating specific business uses. Prior Update: Staff continues to work with the majority Property Owner of the Dublin Place shopping center on the Downtown Preferred Vision (DPV).The Property Owner's team has shared a master site plan that shows modifications to the town square and street grid network while still capturing the intent of the DPV. New Update: Planning Staff is reviewing the DPV and the applicant's master site plan to identify amendments to the DDSP to implement the DPV. Staff and Avalon Bay are working on a large-scale public art piece that will parallel the north side of the St. Patrick's Way extension between Golden Gate Drive and Regional Street. The nearly 400-foot-long piece of art will help create a sense of place in a future civic gathering space downtown and provide a visual barrier along the back of a large retail center. Objective B Pursue mixed-use projects to create economic vitality. Prior Update: The work being done as part of Objective A will include a mixed-use development project bordering the town square. Staff also continue to have discussions with developers who are interested in other areas of the Downtown Dublin Specific Plan area for mixed-use opportunities. New Update: No change from prior update. Objective C Grant conditional tax and/or development fee relief for new developments in the Downtown. Prior Update: Not started. New Update: Staff has begun research on such incentive programs throughout the State. Objective D Support local businesses and new business attraction(ensure revenue-generating industries). Prior Update: The City's Small Business Recovery Playbook's strategic initiatives include helping support local businesses through webinars,roundtables,job fairs,and a new business spotlight program. For business attraction, Staff has been reaching out to retailers and food and beverage tenants regarding second-generation restaurant spaces available. Several new tenants have signed leases and have submitted plans for their tenant improvements. New Update: Staff developed and distributed the first Holiday Gift Guide with more than 50 businesses participating. In addition, two business webinars were held. Page 1 of 7 23 Attachment I —Strategic Plan Quarterly Update For business attraction,Staff has been reaching out to retailers and food and beverage tenants regarding second- generation restaurant spaces available. Several new tenants have signed leases and have submitted plans for their tenant improvements including but not limited to Anjappar, Cloves, Pizza My Heart,Angus the Butcher Shop, Five Below,and VinFast. The City received and is processing an application for the redevelopment of the Hexcel Corporation site for a new business park to support the life science industry. Objective E Continue the Fallon-East development strategy. Prior Update: Staff continues to hold regular meetings with the GH PacVest team as they prepare a development proposal. Staff is also processing map applications for the Branaugh and Righetti properties. New Update: Staff is processing a preliminary application from GH PacVest. Strategy 2 Housing Affordability Objective A Develop a Certified Housing Element that balances the location of housing options for all income types. Prior Update: Staff is updating the Draft Housing Element to address comments from HCD and interested parties,preparing related amendments to policy documents,and preparing the CEQA analysis for consideration by the Planning Commission and City Council this fall. New Update: The City Council adopted the Housing Element on November 15, 2022. Staff then submitted the Housing Element to HCD for their 60-day review and is awaiting certification or comments from HCD. Objective B Ensure the City's inclusionary zoning regulations incentivize targeted housing production. Prior Update: Not started. New Update: Staff is preparing a request for proposals (RFP) from qualified consultants to assist with this effort in concert with Objective 2.C. Objective C Prepare a nexus study to evaluate the affordable housing commercial linkage fee and affordable housing in-lieu fee for for-sale and rental housing. Prior Update: Not started. Page 2 of 7 24 Attachment I —Strategic Plan Quarterly Update New Update: Staff is preparing an RFP from qualified consultants to assist with this effort in concert with Objective 2.B. Objective D Facilitate the production of affordable housing for lower income seniors,workforce,and special needs households. Prior Update: Staff submitted a$3.3M Local Housing Trust Fund Grant application for the Amador Station/BRIDGE Housing project. Staff is working with BART and BRIDGE Housing on the terms of the ground lease reassignment. Staff has also been in discussions with BRIDGE on a potential pre-construction loan that would provide funding needed for BRIDGE to gain site control. New Update: The City was awarded a$3.3M Local Housing Trust Fund Grant from the California Department of Housing and Community Development for the 300-unit Amador Station affordable housing project adjacent to the West Dublin/Pleasanton BART Station. Additionally, Staff is working with the Amador Station development team on modifications to the project phasing and the terms of a pre-construction loan which is anticipated to be considered by the City Council in February 2023. Staff continues to work with Eden Housing to construct the 113-unit Regional Street Senior Affordable Housing development. Staff continues to work with Alameda County staff to assign the Transit Center D-1 site to Eden Housing for an affordable housing development. Objective E Review the housing market analysis and establish a strategy to meet the"middle market"demand,if needed,to ensure right mix. Prior Update: Not started. New Update: No change from prior update. Objective F Review ownership programs for first-time buyers and explore alternative options. Prior Update: Not started. New Update: No change from prior update. Strategy 3 Infrastructure Maintenance and Reinvestment Objective A Use surplus and lump sum funding to increase the City's internal service funds. Prior Update: The FY 22-23 Budget includes a$2 million transfer to the Internal Service Fund for equipment replacement. Page 3 of 7 25 Attachment I —Strategic Plan Quarterly Update New Update: No change from prior update. Objective B Provide on-going condition assessments of aging city facilities and assets. Prior Update: Dublin continues to utilize MCT's StreetSaver software for pavement inspection and maintenance planning. MCE is conducting quarterly quality assurance reviews of all buildings and parks. Recruitment for the Maintenance Coordinator position is underway. New Update: The City successfully recruited and hired a Maintenance Coordinator,with a January 2023 start date. Objective C Explore finance options for long-term pavement management needs. Prior Update: The City Council approved the designation of$2 million from the FY 21-22 General Fund surplus for the project, and Staff continues to explore additional funding options.The MTC 2021 Regional Pavement Condition Summary Report was released in September. Dublin's Pavement Condition Index (PCI) is 82 (Very Good) but dropped two points from the prior year. Staff is working with pavement engineering consultant to draft a multi-year paving plan. New Update: Staff applied for the next round of MTC funding through the Pavement Technical Assistance Program (P-TAP). Objective D Explore use of funding mechanisms like community facilities districts for capital and on-going maintenance needs. Prior Update: All of the Fallon East properties, as well as the East Ranch development,will have a requirement to form or annex into a CFD (subject to the City Council discretion) for Public Services for new public infrastructure,such as streets and parks. New Update: Staff is working with the developer on a framework for an East Ranch maintenance CFD. Objective E Continue to implement measures identified in the Climate Action Plan. Prior Update: Two CAP 2030 Reach Codes are in development: all-electric new construction (Measure EE-1) and electric vehicle charging stations (Measure SM-1) codes. New Update: Two CAP 2030 Reach Codes were adopted as part of the 2022 Building Code: all-electric new construction (Measure EE-1) and electric vehicle charging stations (Measure SM-1) codes. Strategy 4 Organizational Health Objective A Use existing reserves to address the unfunded Dougherty Regional Fire Authority(DRFA) pension liability. Page 4 of 7 26 Attachment I —Strategic Plan Quarterly Update Prior Update: The FY 22-23 Budget includes an additional lump-sum payment of$3.46 million from the designated reserve to address the DRFA unfunded liability. New Update: No change from prior update. Objective B Complete an update to the Public Facility Fee Program. Prior Update: Staff has retained the services of Willdan to assist with the update to the program.Willdan is compiling all the necessary data to inform the various fee amounts by category with an estimated completion of Winter 2023. New Update: No change from prior update. Objective C Make annual contributions to reserves for the early payoff of the energy efficiency bonds. Prior Update: The City Council approved an additional $2 million from the FY 21-22 General Fund surplus to the existing reserve. The reserve balance as of September 30, 2022,is $6 million. New Update: No change from prior update. Objective D Conduct a feasibility study into the fiber connectivity between City facilities. Prior Update: A new CIP, Municipal Fiber (GI0323) was created.The first phase is to solicit consultant services to develop a five-year fiber optic master plan and feasibility study. New Update: Staff is preparing the RFP for the consultant services and plans to release it in spring 2023. Objective E Complete an update to the User Fee Study. Prior Update: Not started due to the exception workload in Finance related to the implementation of the enterprise resource planning software system. New Update: No change from prior update. Strategy 5 Safe and Accessible Community Objective A Evaluate the feasibility and strategies for a community-wide fiber network. Prior Update: Not started. New Update: No change from prior update. Page 5 of 7 27 Attachment I -Strategic Plan Quarterly Update Objective B Continue to engage with the community using all appropriate methods to share and exchange information. Prior Update: Engagement with the community on the City's social media accounts continues to increase. In the past year, "reach" has increased 97%on Instagram and 74% on Facebook (Twitter not available). From mid-October 2021 to mid- October 2022,there had been a 112%increase in profile visits on Instagram,and a 176%increase in page visits on Facebook. From July to October 2022,engagement has increased 91%on Instagram and 45% on Facebook. Flyers for senior events are being translated into four different languages-Chinese; Filipino; Korean; and Hindi. Staff is finalizing an agreement for on-call translations services to assist in ongoing translation needs. New Update: Communications Staff is developing a language survey to be sent to all Dublin households to understand the languages the City should publish public information in. Objective C Provide more opportunities for residents to complete transactions with the City online,with appropriate security measures. Prior Update: Staff is implementing the new enterprise resource planning software update,and this will allow residents and businesses to pay for non-recreation services through this web-based portal upon completion. New Update: No change from prior update. Objective D Ensure programs remain affordable and accessible to all members of the community,especially lower income families and seniors. Prior Update: The 2022 Benefit Concert raised$1,800 for the fee assistance program for youth and seniors.The event was moved to the first Farmers' Market of the season,attracting more attendance,and creating additional awareness of the fee assistance program. The Dublin LEAD Program was $140 for the entire summer.The program promotes leadership and development skills, including interviewing and resume-building, customer service,and other professional skills,for grades 6-12. The Senior Center offers several programs that are free to senior participants. Programs include: an orientation to seniors to help them become familiar with the Center,staff,programs,and activities; "Senior Cinema,"including a movie, drinks,and popcorn; and senior mixers which include fun and educational experiences. Page 6 of 7 28 Attachment I —Strategic Plan Quarterly Update New Update: Staff partnered with KTVU Channel 2 to host a free admission day at The Wave on August 12, 2022.The event allowed certain those with certain financial constraints to visit The Wave at no charge. Roughly 400 participants attended the event,many enjoying the award-winning facility for the first time. Objective E Support existing and innovative public safety efforts,like the DPS Behavioral Health Unit. Prior Update: DPS launched the Behavioral Health Unit in July 2022.A supervisor and clinician have been hired. DPS continues to work to hire a second clinician. New Update: DPS hired a second clinician to complete its staffing and they are working closely with the deputies and with the community in need. Additionally, DPS hosted the first Trunk or Treat event for the community in October. The event was well attended by the community. Objective F Support community awareness of protected and preserved open space in and around Dublin. Prior Update: The Dublin Trail Challenge encouraged community members to walk,run or hike all 26 miles of trails in Dublin.Those that completed the challenge received a free shirt.The event was free and open to all ages. The City hosted another Goosechase game that encouraged people to visit places all around Dublin using pictures of those sites from years ago,then to take a photo of the site to see how much it has changed.The game encouraged residents to visit parks and places of historical interest all around Dublin. New Update: No change from prior update. Page 7 of 7 29