HomeMy WebLinkAbout4.7 Revisions to the Personnel System Agenda Item 4.7
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STAFF REPORT
DUBLIN CITY COUNCIL
CALIFORNIA
DATE: February 21, 2023
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SU B.JECT: Revisions to the Personnel System
Prepared by: Sarah Monnastes, Human Resources Director
EXECUTIVE SUMMARY:
The City Council will consider revisions to the City's Personnel System and Position Allocation
Plan to reflect proposed organizational changes.
STAFF RECOMMENDATION :
Adopt the following: 1) Resolution Amending the Classification Plan; 2) Resolution Amending
the Salary Plan for Management Positions Exempt from Competitive Service and for Full-Time
Personnel; and 3) Resolution Amending the City of Dublin Position Allocation Plan for Fiscal Year
2022-23.
FINANCIAL IMPACT:
There is no budgetary impact from the proposed changes in this Staff Report as any costs
associated with the hiring of the Audio-Visual Specialist will be absorbed in the approved budget
for Fiscal Year 2022-23. The full funding of the position will be incorporated in the Fiscal Year
2023-24 budget.
DESCRIPTION :
This Staff Report addresses changes to various documents that are part of the City's Personnel
System Rules, and to the City's Position Allocation Plan, to reflect proposed organizational
changes. The following sections describe the changes being proposed and identify City documents
being updated to reflect the changes.
Classification Plan Amendments
Page 1 of 3
113
Pursuant to the City's Personnel System Rules, a job description must be adopted for each
classification in the organization. The job description typically includes key elements, knowledge,
skills, abilities, and requirements of the position. The job descriptions make up the City's
Classification Plan.
Attachment 1 is a proposed amendment to add the Audio-Visual (AV) Specialist to the
Classification Plan. The City's current audio-visual facilities and equipment have grown over time
due to the addition of facilities and the increased use of audio-visual equipment resulting from the
pandemic. The Council Chamber, Civic Center meeting rooms such as the Regional Meeting Room,
the new Cultural Arts Center's Black Box Theater, the Public Safety Complex's Emergency
Operations Center, The Wave's Community Room, Shannon's Ambrose Hall, and other conference
rooms, all require continual and ongoing maintenance, support, and operational assistance. The
design, implementation, maintenance, and support of these facilities have become a full-time
technical discipline and require a dedicated professional who is trained and experienced in
deploying and supporting major AV systems and installations.
With the anticipated opening of the Black Box Theater at the City's Cultural Arts Center,these
requirements have progressed beyond the skills and time needed from the current Information
Systems staff to adequately address and support City AV facilities and needs. Therefore,the City
Manage is requesting a full-time Audio-Visual Specialist to manage and maintain the City's various
AV requirements.
Attachment 1 also proposes to update the Classification Plan by updating the title and job
specification of City Clerk/Records Manager to City Clerk and deleting the classification of City
Clerk from the exempt, non-management list. The City Clerk function is part of the Executive Team
and is therefore most appropriately classified as a management position. The current incumbent
will be reclassified into the newly re-titled City Clerk classification. Costs associated with this
change will be absorbed in the Fiscal Year 2022-23 budget.Attachment 3 is a redline version of
the new job specification which updates the position title and makes edits to be consistent with
the City Clerk's current duties.
Salary Plan Amendment
Included in the City's Personnel System are Resolutions that address salary ranges for City
personnel.Attachment 2 is a proposed amendment for the inclusion of the Audio-Visual Specialist
classifications into the City's Salary Plan for full-time personnel. The salary range for the Audio-
Visual Specialist was determined based on a market assessment of comparable positions in similar
agencies and then aligned internally within the City classification plan of related jobs in terms of
scope and requirements to establish pay equity within the City's Salary Plan. There is no proposed
change to the City Clerk salary range on the management positions schedule and the City Clerk
salary range on the exempt, non-management schedule will be removed.
Position Allocation Plan
Attachment 3 is a proposed amendment to the Position Allocation Plan for Fiscal Year 2022-23
adding 1 FTE (full-time equivalent) to the plan, to reflect the addition of the AV Specialist. Due to
other position vacancies this year,this change can be absorbed in the approved Fiscal Year 2022-
23 budget. Full funding of the position will be incorporated into the Fiscal Year 2023-24 and
Page 2 of 3
114
subsequent budgets proposal.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH :
The City Council Agenda was posted.
ATTACHMENTS:
1) Resolution Amending the Classification Plan
2) Exhibit A to the Resolution -Audio-Video Specialist Job Specification
3) Exhibit B to the Resolution - City Clerk Job Specification (Redline Version)
4) Resolution Amending the Salary Plan for Management Positions Exempt from Competitive
Service and for Full-Time Personnel
5) Resolution Amending the City of Dublin Position Allocation Plan for Fiscal Year 2022-23
6) Exhibit A to the Resolution - Position Allocation for Fiscal Year 2022-23
Page 3 of 3
115
Attachment I
RESOLUTION NO. XX— 23
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AMENDING THE CLASSIFICATION PLAN
WHEREAS, in accordance with the City's Personnel System Rules, the City Council
adopted Resolution No. 30-84 and subsequent resolutions which comprise the Classification
Plan; and
WHEREAS, it is necessary to periodically amend job descriptions to the Classification
Plan.
NOW, THEREFORE, BE IT RESOLVED that Resolution No. 30-84 and subsequent
Resolutions shall be amended to include the Audio-Visual Specialist (Exhibit A) classification.
BE IT FURTHER RESOLVED that Resolution No. 30-84 and subsequent Resolutions
shall be further amended to retitle the classification of City Clerk/Records Manager to City Clerk,
update the job specification (Exhibit B) and delete the exempt, non-management classification of
City Clerk.
BE IT FURTHER RESOLVED that this document shall become a part of the official
Classification Plan for the City of Dublin; and that the changes contained herein shall be
effective February 21, 2023.
PASSED, APPROVED AND ADOPTED this 21st day of February, 2023, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
Reso. No. XX-23, Item X.X, Adopted XX/XX/23 Page 1 of 1 116
Attachment 2
Exhibit A to the Resolution
ic:COr
���j�j/�\\It
19 (�1= =441)82
)14F01# Date Adopted: February 21, 2023
Date Revised:
Title: Audio-Visual (AV) Specialist
FLSA: Non-Exempt
General Purpose:
Under the general direction of the Chief Information Security Officer, the Audio-Visual (AV)
Specialist performs various duties relating to the design, installation, maintenance, and repair of
AV-related hardware and software, peripheral devices, conferencing systems, and instructional
support devices throughout the City. This position is responsible for servicing event needs at City
facilities through AV support services in coordination with client needs and best practices.
Distinguishing Characteristics:
The AV Specialist is an advanced journey-level paraprofessional class performing the full scope
of complex hardware and software installation, maintenance, troubleshooting, and user support
with minimum supervision. Incumbents in this class may also be assigned project management
related duties for the development and maintenance of assigned systems. Positions at this level
are expected to perform the full range of duties as assigned, work independently, apply well
developed computer and network skills, knowledge, and abilities, and exercise judgment and
initiative. Incumbents may provide lead direction to lower-level technical positions, but this is
not considered a primary distinguishing characteristic. Positions at this level receive only
occasional instruction or assistance as new or unusual situations arise and are fully aware of the
operating procedures and policies of the work unit. Work is normally reviewed only on
completion and for overall results.
Supervision Received and Exercised:
The position does not have any supervisory duties. It receives general supervision from the
Information Services Manager and/or Chief Information Security Officer.
Essential Duties and Responsibilities:
The following duties are typical for this classification. The omission of specific statements of duties
does not exclude them from the position if the work is similar, related or a logical assignment to
117
Attachment 2
Exhibit A to the Resolution
this class. To perform this job successfully, an individual must be able to perform each duty
satisfactorily.
• Become familiar with the operation and maintenance of existing technologies and systems
in City facilities, with a particular focus on the Cultural Arts Center, City Council
Chambers, Emergency Operations Center, Shannon Community Center, and certain
alternative meeting venues.
• Assist with design, installation, configuration, maintenance, troubleshooting, and repairs of
equipment related and connected to AV systems and components, including control
systems, microphones, sound speakers, video screens,projectors, video monitors, recording
equipment,wiring and cabling, and sound and mixing boards.
• Assist with design, installation, configuration, maintenance, troubleshooting, and repairs of
equipment related to the City's Black Box Theater.
• Train renters of the City's Black Box Theater on how to operate the lighting and sound
system.
• Provide setup and support for events and functions such as concerts, sports events,
meetings, presentations, and conferences by proactively ensuring technology needs are
tested and functioning properly and assisting presenters and participants as needed.
• Research hardware and software information, as needed, in the problem resolution process;
communicate with vendors and other providers, as needed, when seeking a resolution to a
problem; review and provide feedback on troubleshooting procedures; make
recommendations for the modernization of equipment, software, and processes as
warranted; stay current on technologies and advances in AV systems.
• Perform a lead role in selecting, installing, and maintaining new AV and collaboration
technologies.
• Configure AV equipment hardware and software to established specifications; adjust
equipment per specifications or directives as required by users or best practices; ensure
appropriate conference system connectivity; deliver quality AV products to customers.
• Coordinate and collaborate with external consultants,as needed,to accomplish objectives.
• Use service request ticketing system to effectively collect, document, analyze, and report
maintenance activities related to problem resolution, and communicate with customers,
management, and co-workers.
• Operate and administer AV and collaboration technologies to support public meetings,
internal meetings, and special events.
2
118
Attachment 2
Exhibit A to the Resolution
• Provide exceptional customer service to employees and the public when responding to
service requests, calls, emails, and in-person requests for help; ask questions to determine
the nature of the problem; assist customers through the problem-solving processes; and
conduct follow-up with customers to ensure the issue has been resolved.
• Work cooperatively with City departments to ensure a comfortable and cohesive meeting
experience for participants,both in person and online.
• Assist with Request for Proposals (RFP) processes regarding AV and hybrid meeting
projects.
• Assist presenters with displaying and navigating materials such as PowerPoint slides, PDFs,
spreadsheets,Word documents, YouTube videos, and other media within a Zoom or Teams
environment.
• Work with other IT staff across a broad range of technology needs, both within and outside
the AV domain.
• Perform related duties as assigned.
Minimum Qualifications:
Knowledge of:
• Current information equipment and technologies, including but not limited to AV
technology, lighting, projection and presentation systems, conferencing systems,
Microsoft Office applications, and Google Apps.
• AV industry standards and developing technologies and practices.
• Collaboration technologies, including but not limited to Zoom and Microsoft Teams.
• Troubleshooting techniques and methods.
• Computer hardware, software, cabling and cable testing, terminations, and networking
basics.
• Modern office procedures, methods, and computer equipment.
• English usage, spelling, grammar, and punctuation.
Ability to:
• Communicate clearly and concisely, both verbally and in writing, and relate to others in a
professional, helpful manner.
3
119
Attachment 2
Exhibit A to the Resolution
• Provide excellent customer service and maintain composure when facing difficult
situations.
• Organize, prioritize, and follow multiple projects and tasks to completion with attention
to detail.
• Work independently while contributing to a team environment.
• Identify, troubleshoot, and resolve problems using independent judgment and under
pressure.
• Maintain strict confidentiality related to sensitive information.
• Employ good technical acumen and a good eye and ear for sound and image quality.
• Establish and maintain effective working relationships with those contacted internally and
externally in the course of work.
• Work the position's allocated hours, which will require frequent night and weekend
obligations.
Physical Standards:
The physical standards described are representative of those that employees must meet to
perform the essential functions of this class successfully. Reasonable accommodations may be
made to enable individuals with disabilities to perform essential functions.
Work is primarily performed in an office setting with appropriate climate control. Some projects
and tasks will require working outside in varying weather and environmental conditions.
Employees will be required to be on location for the setup and support of events and City-
sponsored functions, including on evenings and weekends.
An employee in this class must be able to exert up to 80 pounds of force occasionally and/or up
to 20 pounds of force frequently or constantly to lift, carry, push,pull, or otherwise move objects.
This position involves sitting occasionally; walking and standing are required regularly, and
incumbents may be required to kneel, crouch/squat, crawl, climb, stoop, turn/twist, balance,
reach, climb scaffolding, or work in confined spaces while working on computer equipment,
peripherals, and ancillary equipment. The employee must perform simple grasping and fine
manipulation, use a telephone to communicate verbally, use keyboards to communicate in
writing; discern wire colors and see small text and numbers on wiring and circuitry, and routinely
move equipment weighing up to 50 pounds.
While performing duties, the employee is regularly required to use various hand tools and testing
equipment in the repair, adjustment, and problem identification of computers and related
equipment, read and interpret complex data and documents, analyze and solve problems, and
interact with City management, other governmental officials, contractors, vendors, employees,
and the public.
4
120
Attachment 2
Exhibit A to the Resolution
Training and Experience:
Any combination equivalent to education and experience will likely provide the required
knowledge and abilities. A typical way to obtain the knowledge and abilities would be:
Education: An Associate of Arts degree in video technology, projection, and presentation
systems, or a related field from an accredited college or university.
Experience: Three (3)years of increasingly responsible experience in professional AV repair and
related experience.
Training: Any relevant training, such as academic courses and certificate programs relevant to
this job classification.
Licenses; Certificates; Special Requirements:
Possession of a valid California Class C Driver's License and Certificate of Automobile
Insurance for Personal Liability.
5
121
Attachment 3
Exhibit B to the Resolution
„�Of D/74,
19 Cal= =if��82
Date Adopted: March 12,
1990
Date Revised: April 5, 2005,
May 3,_2011,
February 21, 2023
Title: City Cler
FLSA: At-Will/Exempt/Designated Management
General Purpose:
To The City Clerk serves cpursuant to the Dublin Municipal Code/Records
Manager, into organizige, planning, and directing all activities of the City Clerk's Office. The
work involves administering and maintaining a complete and accurate legal/historical record of
City Council proceedings;; directing the citywide Records Management Program and Agenda
Management process;; conducting municipal elections;_ managinge the City's compliance with
the Political Reform Act, Brown Act, Public Records Act,. and Conflict of Interest Codes;--;
managinge support functions of the City Manager and City Clerk's Office; managinge high-level
administrative, secretarial and clerical support to the Mayor, City Council,. and City Manager;
and providinge prompt and courteous service to requests from the public and the press for
citizen, press and public requests for assistance and information.
Distinguishing Characteristics:
The City Clerk/Records Manager is a single-position class, which exercises full management
responsibility for all functions and operations of the City Clerk's Office including the citywide
records assessment, management and retention program, as well as; production and publication
of agendas and minutes for the City Council and related public meetings. Incumbents in this
classification have a broad range of independence within policy and procedural limitations and
work under minimal supervision, providing highly responsible and complex staff assistance to
the City Manager. While the general parameters of the job are defined, the employee is expected
to select and put into effect work procedures and practices which will lead to the effective and
efficient accomplishment of Department/Division goals. Recommendations on the improvement
of Division activities are expected. The City Cler is a an At-Will position
that is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA), exempt
from the City's Personnel System Rules and is a Designated Management position.
The City Clerk/Records Manager is responsible for the enforcement of laws and regulations
pertaining to elections and campaign financing, public records, meeting notices, and the conflict
of interestconflict-of-interest code.
Supervision Received/Exercised:
122
Attachment 3
Exhibit B to the Resolution
The City Clerk rReceives administrative direction from the City Manager or designee, and ex:
Exercises direct supervision over assigned supervisory, professional, technical, and clerical
personnel.
Essential Duties and Responsibilities:
The following duties are tvpicalnormal for this classification. The omission of specific statements
of duties does not exclude them from the position if the work is similar, related, or a logical
assignment to this class. To perform this job successfully, an individual must be able to perform
each duty satisfactorily.
• Devel p ana imrleme„t division' goals, objectives,policies and procedures.
• Assume full management responsibility for all City Clerk's Office services and activities;
recommend and administer policies and procedures.
• Plan, organize, and direct the City Clerk's Office Division activities including performance
of statutory duties and the preparation, posting and maintenance of agendas, minutes, and
records for the City Council as proscribed by statutes; conducts municipal elections and
ensures compliance with conflict of interest laws and FPPC regulations; coordinates civic
activities with other City officials, depar intents, outside agencies, organizations, and the
public; provides responsible and complex staff support to the City Council and City
Manager.
• Prepare City Council Agendas including coordinating and reviewing agenda material,
finalizing agendas, and overseeing distribution of the packets.
• Perform follow-up activities resulting from City Council meetings, including preparing and
distributing minutes, ensuring that resolutions and ordinances are in proper format and
notarizedsigned, tracking committee and commission actions, and preparing related letters
of acceptance or rejection.
• Serve as the City's Election Official, coordinating all aspects of the City's General and
Special Elections and interfacing closely with Alameda County Elections Department;
educate the public regarding voting regulations and election procedures.
• Manage the development and implementation of City Clerk's Office goals, objectives,
policies, and priorities for each assigned service area; establish, within City policy,
appropriate service and staffing levels; allocate resources accordingly.
• Direct, oversee and participate in the development of the City Clerk's Division work plan;
assign work activities,projects and programs; monitor work flow; review and evaluate work
products,methods and procedures.
123
Attachment 3
Exhibit B to the Resolution
• Direct, oversee,and participate in the preparation and legal posting of City Council Agendas
and ancillary reports and exhibits; act as the including administrationadministrator of the
Aagenda Mmanagement process and related Ssoftware Process.
• Direct, oversee, and participate in the preparation and legal posting of official Minutes in an
accurate and timely manner and communicate official City Council actions to
appropriate/interested parties.
• Direct, oversee, and ensure that City documents are properly executed and comply with
applicable local/state/federal regulations.
• Review, notarize, and prepare specific City:—related documents for recordation (deeds,
easements, development agreements, certificates of project completion, etc.); aAttest
Mayor's and/or City Manager's signature on legal City documents.
• Maintain custody of official City records, documents,and City Seal.
• Receive subpoenas for records and lawsuits filed on the City.
• Respond in a timely manner to requests for public information, ensuring compliance with
the Public Records Act.
• Ensure the City's compliance with provisions of the Brown Act.
• Perform duties of Elections Official,;perform duties of Filing Officer duties as required by
the Political Reform Act for campaign disclosure statements for candidates and
officeholders; aAdminister Oath Ofof Office to newly elected/appointed officials;
aAdminister provisions of the City's Conflict of Interest Code.
• Direct, oversee, and coordinate the appointments to City cCommissions, cCommittees, and
t4ask forces.
• Direct, oversee, administer, and foresee trends in the City's Records Assessment
Implementation and Records Management ProgramsRecords and Information Management
Program,and implement upgrades to City systems related to records.
• Maintain Legislative History Indexlegislative history, including the proper management and
filing— of City documents (mMinutes, cContracts, aAgreements, rResolutions, and
oQrdinances) and City's Law Library including updates to the Dublin Municipal Code (on
paper and electronically).
• Maintain the City's Records Retention Schedule, including overseeing timely compliance
for recorthand updating the schedule a�as needed.
• Recommend the appointment of Division personnel; provide or coordinate staff training;
conduct performance evaluations; implement discipline procedures as required; maintain
discipline and high standards necessary for the efficient and professional operation of the
City Clerk's Office.
124
Attachment 3
Exhibit B to the Resolution
• Receive and publicly open bids for City contracts.
• Successfully develop, control and and administer the City Clerk's Office budget_.s--and
expenditures.
• Analyze problems; identify alternative and innovative solutions; project consequences of
proposed actions and implement recommendations in support of goals.
• Establish and maintain effective working relationships with those contacted in the course
of the work.
Direct and coordinate recognition of Citizen, Organization and Youth Citizen of the Year.
• Provides Notary Public services for City legal requirements.
• Oversee the City's Passport Services and ensure the City remains certified as an authorized
Passport Acceptance Office.
• Attend City Council Meetings.
• Participate on a variety of boards and commissions; attend and participate in professional
group meetings; stay abreast of new trends and innovations in the field of municipal
government.
• Obtain and maintain commission as a California Notary Public.
Minimum Qualifications:
Knowledge of:
• Municipal government operations.
•—Federal, state and local laws, rules codes and regulations ordinances and organizational
policies and procedures relevant to assigned area or responsibility, including Public
Records Act, the Freedom of Information Act, applicable to City government operations,
procedures, elections, ra ea a o of respo,,s;bil ty
• Municipal Codes and laws such as the Brown Act, FPPC procedures and regulations, and
election laws and procedures. Political Reform Act, Public Records Act and Election
Code.
• Principles and practices of organizational analysis and management.
• Principles and practices of records management including record retention laws.
• Basic budgeting principals and statistical analysis.
• Electronic records management and document imaging retention practices.
125
Attachment 3
Exhibit B to the Resolution
• Functions, authority, responsibilities, and limitations of an elected City Council.
• Automated and manual records management principles and practices, including legal
requirements for recording, retention, and disclosure.
• Use of pProper business English, grammar, spelling,and proofreading.
• Modern office practices, methods,and computer equipment.
• Principles and practices of leadership,motivation,team building,and conflict resolution.
• Principles and practices of supervision,training,and personnel management.
• Customer service techniques.
Ability tTo:
• Conduct complex research projects, evaluate alternatives, make sound recommendations,
and prepare effective technical staff reports;Perform complex work of the Division; wWork
independently with minimal direction.
• Analyze problems, identify alternative solutions, project consequences of proposed actions
and implement recommendations in support of goals.
• Provide information and organize material in compliance with laws, regulations, and
policies.
• Research and interpret City rules/regulations/laws/ordinances related to: the Brown Act,
California Conflict of Interest Code, Dublin Municipal Code, Elections Code,
Government Code, Political Reform Act, Public Records Act, Records Retention
Schedule and other applicable laws.
• Develop, implement, and administer goals, objectives, and procedures for providing
effective and efficient City Clerk's Offices services.
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely
manner; organize own work, set priorities, and meet critical time deadlines.
• Communicate clearly and concisely, both orally and in writing.
• Effectively work with a variety of people at varying levels in the organization, as well as
the public and members of the City Council.
• Support and promote the City Manager and City Council's policies,goals,and vision.
• Prepare and administer multiple a budgets.
• Supervise,train,and evaluate personnel.
126
Attachment 3
Exhibit B to the Resolution
Physical Standards:
The physical standards described are representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
An employee is regularly required to sit for long periods of time although standing and walking
between work areas may be required; use vision to vision to reread printed material and a
computer screen; anduse talk or hearing and speech to communicate;in person, before groups, in
meetings and over the telephone; use hands and fingers to handle, feels or operate standard
office equipment such as video display terminals VDTs, computers, and telephones, 10 key
calculator; and reach with hands and arms. The employee is frequently required to; bend, stoop,
kneel, and twist, reach, and push and pull drawers open and closed -to reretrieve andach file
information.* walk and stand. Employees must possess the ability to lift, carry, push, and pull
materials and objects up to 25 pounds. While performing duties, the employee is regularly
required to use written and verbaloral communication skills; listen, read,. and interpret complex
data, information, and documents; analyze and solve problems; and interact with City
management, other governmental officials, contractors, vendors, employees,and the public.
In addition, the City Clerk must be willing and able to attend and take mMinutes at lengthy
evening and weekend meetings.
Training and Experience:
Any combination equivalent to education and experience is likely to provide the required
knowledge and abilities. A typical way to obtain the knowledge and abilities would be:
Education: Equivalent to a Bachelor's degree from an accredited college or university with
major course work in public administration,public policy, social science or a related
field. A Master's degree is desirable.
Experience: Four (4) years of management or administrative experience, preferably in a City
Clerk's Office, of which at least two (2) years has included administering local
elections, supervision of staff, records management, completion of complex
analytical studies and the interpretation of laws and ordinances.
Licenses; Certificates; Special Requirements:
Certification as a Municipal Clerk (CMC) by the International Institute of Municipal Clerks is
required. Current California Notary Public Commission is required; or must be obtained within
first six(6) months of employment. Ability to obtain Passport Acceptance Agent status.
Possession of a valid California Class C Drivers' License and Certificate of Automobile
Insurance for Personal Liability are required.
Special Requirement: Must have the willingness and ability to work the hours necessary to
accomplish the assigned duties, including evening and week-end hours; attend evening meetings;
and travel out of town and attend workshops, conferences, or seminars during work and non-
work hours.
127
Attachment 4
RESOLUTION NO. XX— 23
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
RESOLUTION AMENDING THE SALARY PLAN FOR MANAGEMENT POSITIONS EXEMPT
FROM COMPETITIVE SERVICE AND FOR FULL-TIME PERSONNEL
WHEREAS, in accordance with the City's Personnel System Rules, the City Council
adopted Resolution No. 77-22 and subsequent Resolutions which establish a Salary Plan for
full-time personnel.
NOW, THEREFORE, BE IT RESOLVED that the position of City Clerk/Records Manager
be retitled to City Clerk under Article I, Section A of the Salary Plan for Management Positions
Exempt from Competitive Service.
BE IT FURTHER RESOLVED that the position of City Clerk be deleted from under Article
I, Section A of the Salary Plan for Full-Time Personnel.
BE IT FURTHER RESOLVED that the position of Audio-Video Specialist shall be added
and covered under Article I, Section B of the Salary Plan for Full-Time Personnel.
BE IT FURTHER RESOLVED that the following position shall be paid an hourly rate
within the following salary range with the exclusion of any Performance Pay Adjustment granted
in accordance with the adopted Personnel Rules:
Monthly Monthly
Minimum Maximum
Audio-Visual Specialist $7,847 $9,807
BE IT FURTHER RESOLVED that this document shall become a part of the official
Salary Plan for the City of Dublin; and that the changes contained herein shall be effective
February 21, 2023.
{Signatures on the following page}
Reso. No. XX-22, Item X.X, Adopted XX/XX/22 Page 1 of 1 128
PASSED, APPROVED AND ADOPTED this 21st day of February 2023, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
Reso. No. XX-21, Item X.X, Adopted XX/XX/21 Page 2 of 2 129
Attachment 5
RESOLUTION NO. XX— 23
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
RESOLUTION AMENDING THE CITY OF DUBLIN POSITION ALLOCATION PLAN
FOR FISCAL YEAR 2022-23
WHEREAS, at the Budget Hearing on June 7, 2022, the City Council adopted the
Position Allocation Plan for Fiscal Year 2022-23; and
WHEREAS, it is necessary to periodically amend and update the Position Allocation
Plan; and
WHEREAS, the Position Allocation Plan for Fiscal Year 2022-23 was amended on
September 20, 2022; and
WHEREAS, the Position Allocation Plan for Fiscal Year 2022-23 (Exhibit A) is attached
reflecting the following changes:
DEPARTMENT CHANGE
City Manager's Office
Audio-Visual Specialist 1.00 (Increase of 1.00)
NOW, THEREFORE, BE IT RESOLVED that the City Council approved the updated
Position Allocation Plan for Fiscal Year 2022-23 as attached.
PASSED, APPROVED AND ADOPTED this 21st day of February, 2023, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
Reso. No. XX-23, Item X.X, Adopted XX/XX/23 Page 1 of 1 130
Attachment 6
POSITION ALLOCATION PLAN
CITY POSITIONS
Adopted
Actual Adopted Amended Adopted Amended vs
Department / Classification 2020-21 2021-22 2021-22 2022-23 2022-23 Amended
City Manager Office
City Manager 1.00 1.00 1.00 I 1.00 1.00
Assistant City Manager 1.00 1.00 1.00 I 1.00 1.00
Administrative Technician 2.00 2.00 2.00 3.00 3.00
Assistant to the City Manager 1.00 1.00 1.00 1.00 1.00
Audio-Video Specialist _ 1.00 1.00
Chief Information Security Officer 1.00 1.00 _ 1.00 1.00 1.00
City Clerk 1.00 1.00 _ 1.00 1.00 1.00
Communications Manager 1.00 1.00 _ 1.00 1.00 1.00
Economic Development Director 1.00 1.00 _ 1.00 1.00 1.00
Executive Aide 1.00 1.00 1.00 1.00 1.00
Huma Resources Manager 1.00 1.00 _ 1.00 1.00 1.00
Human Resources Director 1.00 1.00 _ 1.00 1.00 1.00
Information Systems Manager 1.00 1.00 _ 1.00 1.00 1.00
Information Systems Specialist 1.00 1.00 _ 1.00 1.00 1.00
Information Systems Technician I/II 1.00 1.00 1.00 1.00 1.00
Management Analyst II 2.00 2.00 _ 2.00 2.00 2.00
Management Analyst II (Limited Term) _ 1.00
Network Systems Coordinator 1.00 1.00 1.00 1.00 1.00
Office Assistant II 2.00 2.00 2.00 2.00 2.00
Senior Office Assistant 1.00 2.00 2.00 1.00 1.00
Special Projects Mgr 1.00 1.00 , 1.00
Special Projects Mgr (Limited Term) 1.00 1.00 1.00 I 1.00 1.00
Total-Ci Mana:er Office 22.00 23.00 25.00 I 24.00 25.00 1.00
Administrative Services
Administrative Services Director 1.00 1.00 1.00 1.00 1.00
Accountant 1.00 1.00 1.00 1.00 1.00
Administrative Aide 1.00 1.00 1.00 1.00 (1.00)
Asst.Admin. Services Director 1.00 1.00 1.00 1.00 1.00
Finance Technician I/II 1.00 1.00 1.00 1.00 (1.00)
Financial Analyst 1.00 1.00 1.00 1.00 1.00
Management Analyst I 1.00 1.00 1.00 1.00 1.00
Management Analyst II 1.00 1.00
Senior Accountant 1.00 1.00 1.00 1.00 1.00
Senior Office Assistant 1.00 1.00
Senior Finance Technician 1.00 1.00 1.00 1.00 1.00
Total-Administrative Services 9.00 . 9.00 9.00 I 9.00 9.00
https://dublinca-my.sharepoint.com/personal/sarah_monnastes_dublin_ca_gov/Documents/Desktop/New Job Specs/AV/01_Position Allocation Plan FY 22-
23_2.21.23 Changes 131
POSITION ALLOCATION PLAN
CITY POSITIONS
Adopted
Actual Adopted Amended Adopted Amended vs
Department / Classification 2020-21 2021-22 2021-22 2022-23 2022-23 Amended
Communit Develo.ment Ala
Community Development Director 1.00 1.00 1.00 1.00 1.00
Administrative Aide 1.00 1.00 1.00 1.00 1.00
Administrative Technician 1.00 1.00 1.00 1.00 (1.00)
Assistant Planner 1.00 1.00 1.00 1.00 1.00
Associate Planner 1.00 1.00 2.00 2.00 1.00 (1.00)
Asst.Director of Communi Dev. 1.00 1.00 1.00 1.00 1.00
Chief Buildin• Official 1.00 1.00 1.00 1.00 1.00
Code Enforcement Officer -- 1.00 1.00
Office Assistant II 2.00 2.00 2.00 2.00 2.00
Permit Technician 1.00 1.00 2.00 2.00 2.00
Permit Technician 'mited Term 1.00 1.00 Plan Check En.'neer 1.00 1.00 1.00 1.00 1.00
Plans Examiner 1.00 1.00 1.00 1.00 1.00
Princi 8 al Planner 2.00 2.00 2.00 2.00 2.00
Senior Code Enforcement Officer 1.00 1.00 1.00
Senior Mana.ement Anal st -- 1.00 1.00
Senior Office Assistant 1.00 1.00 1.00 2.00 2.00
Senior Planner 1.00 1.00 1.00 1.00 1.00
Total-Communit Develo.ment 18.00 18.00 19.00 I 19.00 19.00
Fire De.artment
Office Assistant II 1.00 . 1.00 1.00 1.00 1.00
Total-Fire De.artment 1.00 1.00 1.00 I 1.00 1.00
Police De.artment
Administrative Aide 1.00 I 1.00 1.00 1.00 1.00
Administrative Technician 1.00 1.00 1.00 1.00 1.00
Office Assistant II 2.00 2.00 2.00 2.00 2.00
Total-Police Department I 4.00 4.00 ' 4.00 4.00 4.00
https://dublinca-my.sharepoint.com/personal/sarah_monnastes_dublin_ca_gov/Documents/Desktop/New Job Specs/AV/01_Position Allocation Plan FY 22-
23_2.21.23 Changes 132
POSITION ALLOCATION PLAN
CITY POSITIONS
Adopted
Actual Adopted Amended Adopted Amended vs
Department / Classification 2020-21 2021-22 2021-22 2022-23 2022-23 Amended
Parks& Communi Services
Parks &Community Svcs Director 1.00 1.00 1 1.00 1.00 1.00
Asst. Parks&Comm Services Dir. _ _1.00 _1.00 1.00_ 1.00 _1.00
Heritage&Cultural Arts Manager 1.00 _1.00 1.00_ 1.00 1.00
Graphic Design&Comm Coordinator 1.00 1.00 1.00 _ 1.00 1.00
Management Analyst I _ 1.00 _1.00 1.00_ 1.00 _1.00
Management Analyst II _ 1.00 _1.00 1.00_ 1.00 _1.00
Office Assistant II _ 1.00 1.00 1.00 1.00 1.00
Recreation Coordinator 6.00 _7.00 7.00_ 7.00 7.00
Recreation Manager 1.00 _1.00 1.00_ 1.00 1.00
Recreation Supervisor 3.00 3.00 3.00 3.00 3.00
Recreation Technician 3.00 _3.00 2.00_ 2.00 2.00
Senior Office Assistant I 2.00 2.00 3.00 3.00 3.00
Total-Parks & Communit Services 22.00 23.00 23.00 I 23.00 23.00 Public Works
Public Works Director 1.00 1.00 _ 1.00 I 1.00 I 1.00
Administrative Aide _ 1.00 1.00 _ 1.00 1.00 1.00
Assistant Civil Engineer 1.00 1.00 1.00
Assistant Civil Engineer(Limited Term) 1.00 1.00 _
Assistant Public Works Dir/City Engineer 1.00 1.00 _ 1.00 1.00 1.00
Associate Civil Engineer 3.00 3.00 3.00 3.00 3.00
Capital Improvement Program Manager 1.00 1.00 1.00 1.00 1.00
Environmental&Sustain.Manager 1.00 1.00 1.00 1.00 1.00
Environmental Technician 1.00 1.00 1.00 1.00 1.00
Geographic Information Systems Coordinator 1.00 1.00
Maintenance Coordinator 1.00 1.00
Management Analyst I 1.00 (1.00)
Management Analyst II 1.00 1.00 1.00 1.00 1.00
Office Assistant II 1.00 1.00 1.00 1.00 1.00
Parks&Facilities Dev. Coordinator 1.00 1.00 1.00 1.00 1.00
Permit Technician 1.00 1.00 1.00 1.00 1.00
Public Works Manager(Maintenance) 1.00 1.00
Public Works Maintenance Superintendent 1.00 1.00 1.00
Public Works Trans/Ops Manager 1.00 1.00 1.00 1.00 1.00
Senior Civil Engineer 1.00 1.00 1.00 1.00 1.00
Senior Office Assistant _ 1.00 1.00
Senior Public Works Ins sector 1.00 1.00 1.00 1.00 1.00
Total-Public Works ME 18.00 18.00 18.00 21.00 21.00
GRAND TOTAL- CITY POSITIONS 94.00 , 96.00 99.00 , 101.00 102.00 1.00
https://dublinca-my.sharepoint.com/personal/sarah_monnastes_dublin_ca_gov/Documents/Desktop/New Job Specs/AV/01_Position Allocation Plan FY 22-
23_2.21.23 Changes 133