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Home My WebLink About12-19-22 Agenda PacketDecember 19, 2022 Dublin Parks and Community Services Commission Agenda 1 Council Chamber Civic Center 100 Civic Plaza Dublin, CA 94568 www.dublin.ca.gov Regular Meeting of the DUBLIN PARKS AND COMMUNITY SERVICES COMMISSION Monday, December 19, 2022 Location: Council Chamber Civic Center 100 Civic Plaza Dublin CA 94568 Regular Meeting 7:00 PM 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ORAL COMMUNICATIONS 2.1 Public Comment At this time, the public is permitted to address the Parks and Community Services Commission on non-agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Commission may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the Recording Secretary’s Office related to the proper procedure to place an item on a future Parks and Community Services Commission agenda. The exceptions under which the Commission MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 3. CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the Parks & Community Services Commission with one single action. Members of the audience, Staff or the Parks & Community Services Commission who would like an item removed from the Consent Calendar for purposes of public input may request the Chair to remove the item. 3.1 Approval of the October 17, 2022, Parks and Community Services Regular Meeting Minutes 1 December 19, 2022 Dublin Parks and Community Services Commission Agenda 2 The Commission will consider approval of the minutes of the October 17, 2022, Parks and Community Services Commission Regular Meeting. STAFF RECOMMENDATION: Approve the minutes of the October 17, 2022, Parks and Community Services Commission Regular Meeting. Staff Report Attachment 1 - October 17, 2022, Parks and Community Services Commission Regular Meeting Minutes 3.2 Dublin Library Quarterly Report for July-September 2022 The Commission will receive the quarterly report for the Dublin Library for the period of July through September 2022. STAFF RECOMMENDATION: Receive the report. Staff Report Attachment 1 - Dublin Library Quarterly Report: July - September 2022 Attachment 2 - Dublin Library Quarterly Statistics: July - September 2022 4. WRITTEN COMMUNICATION 5. PUBLIC HEARING 6. UNFINISHED BUSINESS 7. NEW BUSINESS 7.1 Youth Mini-Grant Funding Recommendations The Commission will consider recommending the Youth Advisory Committee Youth Mini-Grant Program funding allocations to the City Council for approval. STAFF RECOMMENDATION: Review the Youth Advisory Committee’s recommended funding allocations for the Youth Mini Grant Program and recommend them to the City Council for approval in January 2023. Staff Report Attachment 1 - 2022-23 Youth Mini-Grant Applications and Proposals Attachment 2 - Mini-Grant Application Rating Sheet 7.2 2022 “Deck the Homes” Holiday Home Decorating Contest The Parks and Community Services Commission will review the 2022 “Deck the Homes” Holiday Home Decorating Contest and vote to select contest winners. STAFF RECOMMENDATION: Review contest applicants and select category winners for the 2022 “Deck the Homes” Holiday Home Decorating Contest. Staff Report Attachment 1 - 2022 Holiday Home Decorating Contest Flyer 8. OTHER BUSINESS Brief information only reports from the commission and/or Staff, including committee reports and reports by the commission related to meetings attended at City expense (AB1234). 2 December 19, 2022 Dublin Parks and Community Services Commission Agenda 3 9. ADJOURNMENT This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833-6650 at least 72 hours in advance of the meeting. Mission The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, fosters new opportunities, provides equity across all programs, and champions a culture of diversity and inclusion. 3 STAFF REPORT Parks and Community Services Commission Page 1 of 1 Agenda Item 3.1 DATE:December 19, 2022 TO:Honorable Chair and Commissioners FROM:Jackie Dwyer,Parks & Community Services Director SUBJECT:Approval of the October 17, 2022 Parks and Community Services Commission Regular Meeting MinutesPreparedby:Elisabeth Hogue,Senior Office Assistant EXECUTIVE SUMMARY:The Commission will consider approval of the minutes of the October 17, 2022 Parks and Community Services Commission Regular Meeting. STAFF RECOMMENDATION:Approve the minutes of the October 17, 2022 Parks and Community Services Commission Regular Meeting. FINANCIAL IMPACT:None. DESCRIPTION:The Commission will consider approval of the minutes of the October 17, 2022 Parks and Community Services Commission Regular Meeting. STRATEGIC PLAN INITIATIVE:None. NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Commission Agenda was posted. ATTACHMENTS:1)October 17, 2022 Parks and Community Services Commission Regular Meeting Minutes 4 Attachment 1 MINUTES OF THE PARKS AND COMMUNITY SERVICES COMMISSION Regular Meeting: October 17, 2022 Page 1 of 1 A Regular Meeting of the Dublin Parks and Community Services Commission was held on Monday, October 17, 2022, in the Council Chamber at the Civic Center. The meeting was called to order at 7:00 PM, by Commission Chair Kristin Speck. 1. Call to Order and Pledge of Allegiance Attendee Name Title StatusKristin Speck Commission Chairperson PresentSameer Hakim Commission Vice Chair PresentJoseph Washington Commissioner PresentMatthew Giller Commissioner PresentVimal Pannala Commissioner AbsentAdvaith Anoop Krishna Student Representative PresentRichard Thornbury Alternate Commissioner PresentDaniel Colley Alternate Commissioner Present 2. Oral Communications 2.1. Public Comment – None. 3. Consent Calendar 3.1.Approval of the September 19, 2022 Parks and Community Services Commission Regular Meeting MinutesThe Commission voted to approve the Consent Calendar. RESULT:APPROVED [UNANIMOUS] MOVED BY:Matthew Giller, Commissioner SECOND:Sameer Hakim, Commission Vice Chair AYES:Krishna, Speck, Hakim, Giller, Washington, Thornbury ABSENT:Pannala 4. Written Communication – None. 5. Public Hearing – None. 6. Unfinished Business – None. 7. New Business 5 Page 2 of 3 7.1 Jordan Ranch Neighborhood Square – Conceptual Design PresentationBridget Amaya, Parks and Community Services Assistant Director introduced Rosemary Alex, Parks and Facilities Development Coordinator to present the specifics on the Jordan Ranch Neighborhood Square planning process and conceptual design, along with Travis Theobald, SWA Associate Principal. The Commission gave feedback, as well as asked questions.Feedback included: Tree selection Irrigation Maintenance concerns Landscaping near multi-use court Facilities and amenities The Commission voted to recommend approval of the conceptual park design titled “The Forest” to the City Council. RESULT:APPROVED [UNANIMOUS] MOVED BY:Sameer Hakim, Commission Vice Chair SECOND:Matthew Giller, Commissioner AYES:Krishna, Speck, Hakim, Giller, Washington, Thornbury ABSENT:Pannala 7.2 “Deck the Homes” Holiday Home Decorating ProgramTyler Phillips, Recreation Supervisor gave a presentation on the 2022 “Deck the Homes” Holiday Home Decorating Contest.The Commission discussed the item, gave feedback, and asked Staff follow up questions. The Commission asked Staff about judging categories and nomination flyers. 7.3 Wallis Ranch Community Park Naming Bridget Amaya, Parks and Community Services Assistant Director gave a presentation on names to consider for the new community park located near the Wallis Ranch residential neighborhood. The Commission discussed the item, gave feedback, and asked Staff follow up questions. The Commission voted to recommend the name “Wallis Ranch Community Park,” to the City Council for approval. 6 Page 3 of 3 RESULT:APPROVED [UNANIMOUS] MOVED BY:Joe Washington, Commissioner SECOND:Advaith Anoop Krishna, Student Representative AYES:Krishna, Speck, Hakim, Giller, Washington, Thornbury ABSENT:Pannala 7.4 2022 Wave Waterpark Summer Wrap-UpDustin Stene, Aquatics Supervisor gave a presentation on the 2022 Wave Waterpark Summer Season. The Commission discussed the item, gave feedback, and asked Staff follow up questions. 8. Other BusinessThe Commissioners provided brief informational reports about other events and meetings attended. 9. AdjournmentThe meeting was adjourned at 8:32 p.m.Minutes prepared by Senior Office Assistant, Elisabeth Hogue Chairperson Parks & Community Services Commission ATTEST: ______________________________________ Jackie Dwyer Parks and Community Services Director 7 STAFF REPORT Parks and Community Services Commission Page 1 of 2 Agenda Item 3.2 DATE:December 19, 2022 TO:Honorable Chair and Commissioners FROM:Jackie Dwyer, Parks & Community Services Director SUBJECT:Dublin Library Quarterly Report for July-September 2022Preparedby:Judy A.Miller,Management Analyst II EXECUTIVE SUMMARY:The Commission will receive the quarterly report for the Dublin Library for the period of Julythrough September 2022. STAFF RECOMMENDATION:Receive the report. FINANCIAL IMPACT:None. DESCRIPTION:Since opening in April 2003, funding for the Dublin Public Library has been provided via a partnership between Alameda County Library and the City of Dublin.The Library is open 51 hours per week, excluding holidays, during which the Library operates a circulation desk and a variety of programs, activities, and events. The Dublin Library provides a quarterly report that highlights the following: Programs and services Collaboration, partnerships, and community outreach Statistical data Upcoming events and programs Attachment 1 provides the Library Quarterly Report, and attachment 2 provides the statistical data for July -September 2022. STRATEGIC PLAN INITIATIVE: 8 Page 2 of 2 None. NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Commission Agenda was posted. ATTACHMENTS:1) Dublin Library Quarterly Report: July - September 20222) Dublin Library Quarterly Statistics: July - September 2022 9 Cindy Chadwick, County Librarian Albany Castro Valley Centerville Dublin Fremont Main Irvington Newark Niles San Lorenzo Union City Learning Group Library Quarterly Report (July – September 2022) Our circulation has continued to improve, and this quarter there were 116,169 items checked out between July- September 2022. This is 6% higher when compared to the last quarter (109,761). The foot traffic inside the library also has gone up 17% (44,722) compared to last quarter (38,435) that is 70 visitors every open hour. We resumed in-person programs and hosted 29 in person programs with total attendance of 703 Program and Service Highlights •We welcomed three new pages in August: Wasana Bozman, Ysabel Padilla, and Reina Robinson! Library Page, Cynthia Banks, retired after 15 years at the library in July 2022 •Children’s staff put out three new Nature Story Path books: July’s book was Octopus Escapes Again by Laura Ellen Angus, August’s book was Chomp: A Shark Romp by Michael Paul, and September’s book was Tall, Tall Tree by Anthony Fredericks. •September was National Library Card Sign Up Month, and children’s staff designed lanyards with a card holder attached, as well as pin-back buttons that commemorated First Library Card for kids. Each child that received a new library card in September received one of the special lanyards and was able to put their name up on a leaf in the children’s area. There were 146 children who received a new library card in September! •In-person programming started again in September. Children’s staff started a monthly board game night, run by teen volunteers. Children’s staff also started three kid’s book clubs: Fearless Readers for 5th graders, Spine Crackers for 6th graders, and Overbooked for 7th/8th graders. •Family Story Night returned and will be a monthly program that meets the third Monday each month. The monthly kid’s craft program started again and it will meet on the second Thursday each month. •Children craft kits this quarter included 250 each of Origami Turtle Bookmarks, Fish ornament, and Sea Horse ornament made with recycled material. •The library hosted a Chinese Calligraphy class for kids on September 22nd. The writing turned out beautifully, and participants had a wonderful time learning a new art skill. •Family Game night (which is run by teen volunteers) was popular with 14 people attending. •Bike Mobile Bicycle Repair Program Facebook comment: “Thanks... this is a great service.” •25 Crafts Kits and 36 Self Care Kits went out for teens and were extremely popular. •Teen displays this quarter highlighted: Hispanic Heritage Month and Banned Books. •In July, library staff created a New Teen Graphic Novel section and moved the Teen Non-fiction to the Teen Area. •As part of the standardization of signage throughout AC Library, Adult Librarians created new signage for all the adult materials. This included doing a comprehensive shift of adult non-fiction to even out the collection before new, updated shelf-end signs and subject-based section signs were created. •We resumed in-person programming in September with a Dotillism Mandala Art Workshop. Eight adult participants painted colorful dots on glass jars to create a tactile and visually appealing circular pattern. We also continued our bi-weekly on-line program What’s Cooking at the Library, working with Fremont Library staff. Attachment 1 10 pg. 2 •Staff at all levels helped prepare the library for a new Romance section. This entailed pulling and shifting books out of general Fiction and onto the newly created Romance shelves. Other new areas are World Music which gathers adult music sung in languages other than English, and New Adult Graphic Novels to spotlight the comics and sequential art titles that just got added to the library’s collection. •Adult librarians weeded graphic novels and the massive 300s section and started weeding books on CD and DVDs. •Adult displays featured mysteries by female authors, books about drawing and other art, exploring science, personal finance, the British royals, Banned Books Week, and celebrating Hispanic heritage. Adult librarians also created online book lists on vegan cooking, pickles, one-pot cooking, instant pots, chicken cookbooks, and a list featuring book reviews from participants in our Adult/Teen summer reading program. Collaboration, Partnerships, and Community Outreach •In collaboration with East Bay Community Energy, Dublin Library is now a pickup or a drop off location to borrow an Induction Cooktop. The request for a cooktop kit can be made by community members via the Induction Cooktop Lending Program Application on the EBCE website. Induction cooktop kits lend for four weeks from the date of reservation. •Dublin Library collaborated with Alameda County Arts Commission to display public art proposals for Dublin Transit Center parking garage and get feedback from the community. •Frederiksen’s second grade classes visited the library September 26th-28th where they received library cards, book talks, and a tour of the library. •Overbooked, the library’s 7th/8th grade book club meets at Wells Middle School and is a collaboration project with the school librarian, Ms. Patty Shipps. •Friends of the Dublin Library had a very successful book sale in September 2022. •Staff tabled at Splatter on September 10th and gave out new library cards, and flyers promoting library programs taking place in September. Staff visited with around 125 people while at Splatter and enjoyed talking to people about library services. •Teen Services Librarian Susan Gardner attended Dublin Mayor’s Youth Advisory Council meeting in August and September to inform the group that in-person programming and volunteering was coming back. Also, to give updates of future programming and volunteering. •Dublin Library partnered with Bay Area BikeMobile to offer free bike repair clinic. Almost 40 bikes were repaired/tuned. •In partnership with Alameda County Supervisor Richard Valle, District 2 and Alameda County Probation Department, Dublin Library is hosting a Raising Leaders intern. The vision for this eight-week internship is to give disadvantaged youth opportunities to gain work experience and life skills and simultaneously prepare the next generation of work force members for our community. Coming Up Next Quarter •Teen Advisory Group will be working on planning and proposing a program •Teen librarian is planning a Winter Bingo Reading Game •In celebration of Hispanic Heritage Month, we will host special programs and book displays •Children’s librarians are planning a Halloween Parade to celebrate Halloween. They are also planning a Winter Reading Challenge •Class and school visits will continue for children’s and teen staff. We currently have 39 classes scheduled for visits in October and November 2022 •A Kondo organizing workshop is planned in the next quarter •In celebration of United Against Hate, a bystander intervention training is scheduled in partnership with CAIR •An environmental checklist challenge is coming up next quarter •Staff Day on October 20, 2022; all Alameda County libraries will be closed for the day. 11 pg. 3 _________________________________________ _____________ Cindy Chadwick Ph.D., County Librarian Date 10/18/2022 12 Alameda County Library 2022, Quarter 3; FY 2022-23 Q1 Quarterly Report Attachment 2 13 Top Posts 14 Top Posts 15 e-Materials Borrowed eAudio hoopla Audiobooks 3,171 OverDrive: MP3 Audio Books 13,015 OverDrive LISTEN 60,502 eBooks GVRL/GDL 114 OverDrive Read 86,752 enki 1,242 OverDrive Adobe PDF 120 OverDrive Adobe EPUB 13,245 OverDrive Open PDF 2 OverDrive Open EPUB 155 OverDrive Mobi/Kindle 60,141 OverDrive MediaDo 215 Overdrive Kobo 1,248 hoopla comics 933 hoopla eBooks 2,007 eVideo OverDrive Video 160 Great Courses OD 222 Craftsy 175 Craftsy en Español 2 hoopla tv 918 hoopla mov 836 iNDIEFLIX 99 Kovels 21 ArtistWorks 22 Music hoopla Music 836 256,816 eMagazines & Other OverDrive 10,538 hoopla BingePass 125 eBooks 166,174 eAudio 76,688 eVideo 2,455 Music 836 eMagazines & Other 10,663 16 PC Sessions 43,358 Albany 4,193 Castro Valley 7,839 Centerville 831 Dublin 6,885 Fremont 12,919 Newark 3,600 Niles 0 San Lorenzo 3,522 Union City 3,569 17 Albany 332 Castro Valley 479 Centerville 49 Dublin 177 Fremont 520 Newark 370 San Lorenzo 318 Union City 113 Tech it Out Sessions 2,358 18 Albany 3,215 Castro Valley 6,895 Centerville 1,178 Dublin 8,356 Fremont 29,233 Irvington 1,196 Newark 6,201 Niles 378 San Lorenzo 2,859 Union City 3,586Wi-Fi Sessions 63,097 19 Printing (Pages) Online Printing (Pages) Total Printing Albany 4,679 959 5,638 Castro Valley 14,899 1,311 16,210 Centerville 1,027 815 1,842 Dublin 7,986 1,660 9,646 Fremont 14,426 3,673 18,099 Newark 4,325 788 5,113 San Lorenzo 8,933 1,183 10,116 Union City 6,647 1,066 7,713 Total 62,922 11,455 74,377Printing 74,377 20 Albany 15,893 Castro Valley 41,929 Centerville 11,444 Cherryland 1,996 Dublin 44,722 Fremont 75,739 Irvington 1,714 MOS 1,206 Newark 23,458 Niles 1,204 REACH 2,329 San Lorenzo 15,372 Union City 21,045 Library Visits 258,051 21 Cards Mailed 533 22 Welcome Cards Issued 985x 23 Albany 496 Castro Valley 725 Centerville 105 Cherryland 8 Dublin 1,187 Fremont 1,708 Irvington 24 MOS 4 Newark 529 Niles 4 REACH 2 San Lorenzo 359 Union City 441 New Cards Issued 5,592 24 Ask Us! 1,130 Online Questions Answered 25 Adult Adult Hours Teen Teen Hours Albany 14 128 0 0 Castro Valley 2 15 63 324 Dublin 44 686 45 145 Fremont 2 31 46 244 Fremont Neighborhood 0 0 27 55 Newark 23 321 79 430 REACH 0 0 3 30 San Lorenzo 1 1 3 8 Union City 0 0 22 178 Total 86 1,182 288 1,414 2,596 Volunteer Hours 374 Volunteers 26 Virtual Programs 138 2,879Attendance 27 Number of Programs Attendance Albany 14 610 Castro Valley 59 2,155 Centerville 38 563 Dublin 29 703 Fremont 52 1,402 Newark 99 4,079 REACH 44 710 San Lorenzo 38 774 Union City 30 1,01412,010 Attendance 403 Onsite Programs 28 Items Checked Out Renewals Total Checkouts + Renewals Items Checked In Albany 44,259 870 45,129 43,717 Castro Valley 97,548 1,614 99,162 96,511 Centerville 24,444 333 24,777 27,778 Cherryland 333 3 336 270 Dublin 115,019 1,150 116,169 113,389 Fremont 212,139 2,487 214,626 208,050 Irvington 4,660 69 4,729 5,736 MOS 2,847 1,406 4,253 1,519 Newark 69,991 1,067 71,058 57,101 Niles 2,313 81 2,394 2,561 REACH 27 8 35 16 San Lorenzo 28,086 593 28,679 28,792 Union City 28,293 758 29,051 40,425 24/7 Library 12 524,642 524,654 312 Total 629,971 535,081 1,165,052 626,177 Items Checked In Items Checked Out 1,165,052 626,177 (629,971 Checkouts + 535,081 Renewals) 29 Albany 10,115 Castro Valley 13,223 Centerville 5,385 Cherryland 10 Dublin 17,763 Fremont 30,285 Irvington 943 MOS 771 Newark 9,959 Niles 747 REACH 25 San Lorenzo 3,723 Union City 3,618 24/7 7 Holds Fulfilled 96,574 A 30 Collection Total July 1,124,921 August 1,122,640 September 1,119,880 Collection Total 1,119,880 26,081 New Materials New Materials July 8,834 August 9,744 September 7,503 31 Number of Sessions Average Duration of Calls (seconds) July 77 301 August 57 305 September 89 200 Total 223 269 Listen Inn Sessions 223 32 July 3,754 August 3,973 September 3,532 Link+ Circulation 11,259 33 STAFF REPORT Parks & Community Services Commission Page 1 of 3 Agenda Item 7.1 DATE:December 19, 2022 TO:Honorable Chair and Commissioners FROM:Jackie Dwyer, Parks & Community Services Director SUBJECT:Youth Mini-Grant Funding Recommendations Prepared by:Liz Elliott,Recreation Supervisor EXECUTIVE SUMMARY:The Commission will consider recommending the Youth Advisory Committee Youth Mini-GrantProgram funding allocations to the City Council for approval. STAFF RECOMMENDATION:Review the Youth Advisory Committee’s recommended funding allocations for the Youth Mini-Grant Program and recommend them to the City Council for approval in January 2023. FINANCIAL IMPACT:The City of Dublin Youth Mini-Grant Program is supported by the General Fund in the amount of $2,500 for Fiscal Year 2022-23. DESCRIPTION:The City established the Mini-Grant Program in Fiscal Year 2012-13 to support youth organizations that offer programs for middle and high school students other than those offered by the Parks and Community Services Department. Each year, Dublin-based youth organizations/clubs have an opportunity to apply for grant funding to assist them in offering activities to the community,including performing arts, sports, multicultural awareness, health awareness, or other activities that support projects or programs benefiting Dublin youth. Funding is recommended annually by the Youth Advisory Committee (YAC) and awarded by the City Council to organizations/clubs that best meet the needs of Dublin youth. At a Special Meeting on March 5, 2020, the City Council opted to increase funding for the Youth Mini-Grant program from $1,600 to $2,500. The increase in funding was incorporated into Fiscal Year 2020-21 and future year operating budgets. The Youth Mini-Grant application was placed online Monday, October 3, 2022, with a submittal 34 Page 2 of 3 deadline of Thursday, November 3, 2022. The program was advertised via social media, the City’s website, at Dublin high and middle schools, and was sent to YAC members to assist with publicity.At its Special Meeting on November 16, 2022, the YAC received presentations and used a rating sheet (Attachment 2) to review, rate, and develop funding recommendations for each of the following applicants:1. DubMed2. Gardeners of the Galaxy3. SHAPE (Student Health Advocates for a Positive Environment)4. Teens Unite for EducationAfter the presentations, YAC members deliberated and further discussed the applicants, speficically Gardeners of the Galaxy and Student Health Advocates for a Positive Environment (SHAPE). Gardeners of the Galaxy provides microgreens to the Dublin High School student lunch program that serves over 3,000 students daily. Over the past three years, the organization has doubled the amount of Dublin youth served with the help of funding from the Youth Mini-Grant Program. Committee Members discussed and awarded the full requested amount. SHAPE focuses on improving and supporting students' overall health at Dublin High School. Their goal is to provide sunscreen dispensers and sunscreen for students to utilize when visiting the Sports Complex. During their oral presentation SHAPE requested an added $100 above the amount initially requested. After reviewing programming aspects, they found that the sunscreen bottles will require wall mounts, costing more for installation. The Committee discussed and decided to recommend SHAPE receive an added $100. The organization serves 200 Dublin High School student-athletes. After deliberation the YAC recommended funding amounts for each of the four organizations as follows:TABLE 1: RECOMMENDED FUNDING AMOUNTS Organization Grant Requested FY 22-23 Grant Proposal YAC Funding Recommendation YAC Points AverageDubMed$500 Print copies of medical articles written by students $200 9.3 Gardeners of the Galaxy $1,500 Purchase trays, soil, and seeds to grow Microgreens $1,500 13.6 SHAPE (Student Health Advocates for a Positive Environment) $350 Purchase sunscreen for student-athletes to put in the sports complex at Dublin $450 12.9 35 Page 3 of 3 High School Teens Unite for Education $500 Purchase backpacks and school supplies to provide to under-privileged preschoolers $350 11.2 Totals $2,850 $2,500 Upon completion of their projects, grant recipients will have two weeks to complete a brief project report on how funds were used and the number of youths affected. Grantees are encouraged to supply photos, testimonials, and flyers used to promote their projects. Those who do not submit a report in a timely fashion may not be considered for future Youth Mini-Grants. STRATEGIC PLAN INITIATIVE:None. NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Committee Agenda was posted, and Youth Mini-Grant applicants were notified. ATTACHMENTS:1) 2022-23 Youth Mini-Grant Applications and Proposals2) Mini-Grant Application Rating Sheet 36 Youth Advisory Committee - Youth Mini Grant Request for Proposals General Information: A. Qualifications: 1. Youth benefiting from or involved with the project must include at least 75% Dublin residents who are of middle or high school age. 2. Organization/Club must have an adult sponsor. 3. Organization/Club must be based within the City of Dublin. B. Proposal: The proposal must be no longer than two-and-a-half pages, double-spaced. The proposal should include the following: 1. A brief description of your organization. 2. Describe the project and how it will benefit Dublin youth. 3. Describe what and how the funds/grant will be used. 4. Explain what proof will be given to the Youth Advisory Committee that funds were used as proposed. 5. Should a grant have been awarded in the past to the same organization, a brief review of how the money was spent and how it benefitted the group needs to be highlighted in this year's presentation. C. Submission: The application and proposal will be accepted beginning Monday, October 3, 2022 at 8:00 AM., through Thursday, November 3, 2022 at 11:59 PM. *Please note: Early applications are encouraged. Applications will be disqualified if not received by the deadline and/or the qualifications/proposal do not meet the criteria. Two ways to submit an application and proposal: 1. Email application packet to: Liz Elliott 2. Submit the application packet in-person at the Shannon Community Center; Attention: Liz Elliott, 11600 Shannon Avenue, Dublin, CA 94568. Print City of Dublin Youth Advisory Committee - 2022 Youth Mini Grant Application - Submission #5371 Date Submitted: 10/28/2022 Attachment 1 37 D. Presentation (limited to five minutes) Selected applicants will be notified on Wednesday, November 9, 2022 to present their proposal at the Youth Advisory Committee Special Meeting on Wednesday, November 16, 2022, at 7:00 p.m. at The Dublin Senior Center. A youth member or members, along with the adult sponsor of the organization or club, must conduct the presentation. Name of Organization/Club:* DubMed Address1* City* Dublin State * CA Zip* 94568 Phone:* Primary Contact Person (Name & Title):* Claire Song; Co Editor-in-Chief Phone:*Email:* Adult Sponsor (Name & Title):* Anne Ha; Dublin High School Teacher Phone: *Email:* Amount Requesting:* $500 Number of People in Organization:* 28 Percent of Dublin Youth Participants:* 100% Did the Youth Organization/Club receive grant funding in the past?* Yes No 38 If yes , pleas e expl ai n how the fundi ng from the Youth Mini Grants was us ed; i f the g oals were met; and the impact on the program. I have reviewed the propos al , and to the bes t of my k nowledg e, the funds reques ted from the City of Dubli n will be us ed to provide the s ervices des cribed in this Reques t for Propos al. I als o attes t that the above-named org ani zation/club have not recei ved a g rant from the Ci ty of Dublin within the pas t year. Adult S pons or's Ack nowledg ement * Anne Ha Date: * 10/28/2022 39 DubMed 2022 Youth Mini Grant Request A brief description of your organization. DubMed is a medical magazine founded by students at Dublin High school who want to tackle the issue of accessibility in STEM. In scientific literature today, the concepts and vocabulary used to describe these topics make it extremely difficult for the general public to understand. Our mission is to create magazines targeting interesting health topics and discoveries that will be both more comprehensible and accessible to accommodate a more diverse group of people. We believe that health education should be open to people regardless of their educational background, because advancement is not made through the intelligence of solely one individual but begins through the contribution of a whole community. We have already developed 2 full editions, which were presented at HOSA’s (Future Health Professionals) Health Education event, and placed third overall in the California state. Describe the project and how it will benefit Dublin youth. There are many exciting discoveries and research within the health or science fields, yet due to its limited accessibility, many are unaware of these topics. Ultimately, our goal is to create both an informative and comprehensible medical magazine that will allow for high school students to be acquainted with ongoing medical issues as well as novel research. The more knowledgeable our community is about health issues, the more we can improve the quality of life on a day to day basis. Students will also be encouraged to join the effort, with opportunities to spread their health knowledge in the magazine. We also hope to get rid of the notion that you must use difficult vocabulary or grammar in order to sound professional. No matter how “informal” the 40 language, if it is able to create change and impact the audience, it is still an influential piece of writing that should be acknowledged. Every month, we focus on a different topic that targets a different subject; for example, one of our editions last year focused on mental health. For the month of November this year, we will be focusing on Sports Health. Many Dublin youths participate in a sport, and it is important to emphasize the health risks related with playing these sports. Not only does our magazine provide a platform for students interested in STEM to write, but it also directly tackles issues that are most important to teenagers today. Describe what and how the funds/grant will be used. The funds will be used to print the magazines themselves, so that physical copies of the magazine can be distributed. Using the supplier MGX Print, around 100 copies will result in ~$180, around $1.80 per magazine. This number may slightly shift depending on the number of pages within the magazine when it is in its finalized stages. We are planning on developing 3 editions this school year, and the number of magazines printed will be around 100 for each edition. Any leftover funds will be saved for the next edition, or for the next school year. We are requesting a total of $500 to begin printing 2 editions this school year. Explain what proof will be given to the Youth Advisory Committee that funds were used as proposed. A receipt of the transaction will be provided to the Youth Advisory Committee, as well as a copy of the physical magazine to prove the funds were used as proposed. 41 Youth Advisory C ommittee - Youth Mini Grant Request for Proposals General Information: A. Qualifications : 1. Youth benefiting from or involved with t he projec t must include at least 75% Dublin res ident s who are of middle or high sc hool age. 2. Organiz at ion/Club must have an adult s pons or. 3. Organiz at ion/Club must be bas ed within t he City of Dublin. B. Propos al: The proposal mus t be no longer than two-and-a-half pages , double-spaced. The propos al should inc lude the following: 1. A brief des cription of y our organiz ation. 2. Describe the project and how it will benefit Dublin youth. 3. Describe what and how the funds /grant will be us ed. 4. Ex plain what proof will be given to the Yout h Advis ory Committee that funds were us ed as proposed. 5. Should a grant have been awarded in t he past to the s ame organiz at ion, a brief review of how the money was s pent and how it benefitted the group needs to be highlighted in this y ear's pres entat ion. C. S ubmis s ion: Th e applicatio n and p rop o s al will b e accepted beg in nin g M o nday, Octo b er 3, 2022 at 8:00 A M ., throug h Th urs day, No v ember 3, 2022 at 11:59 PM . *Pleas e n o t e: Early ap p lications are en co u rag ed . A p plicatio n s will b e dis qu alified if n ot receiv ed by th e deadlin e and /or the q u alificatio n s /pro pos al d o n o t meet th e criteria. Two way s to submit an applic ation and proposal: 1. Email applicatio n p acket to: Liz Elliott 2. Sub mit the ap plicatio n p acket in-pers o n at t h e Shan non Co mmu nity Cen t er; A ttentio n : Liz Ellio tt, 11600 Shan n on Aven ue, Dublin , CA 94568. Print City of Dublin Youth Advisory Committee - 2022 Youth Mini Grant Applicati on - Submission #5377 D ate Submitte d: 11/2/2022 42 D. Presentation (limited to five minutes) Selected applicants will be notified on Wednesday, November 9, 2022 to present their proposal at the Youth Advisory Committee Special Meeting on Wednesday, November 16, 2022, at 7:00 p.m. at The Dublin Senior Center. A youth member or members, along with the adult sponsor of the organization or club, must conduct the presentation. Name of Organization/Club:* Gardeners of the Galaxy Address1* City* Dublin State* California Zip* 94568 Phone:* Primary Contact Person (Name & Title):* Arjun Karur-Parekh Phone:*Email:* Adult Sponsor (Name & Title):* Frank Castro, Child Nutrition DIrector, DUSD Phone: *Email:* Amount Requesting:* 1500 Number of People in Organization:* 5 Percent of Dublin Youth Participants:* 100% Did the Youth Organization/Club receive grant funding in the past?* Yes No 43 If yes , pleas e expl ai n how the fundi ng from the Youth Mini Grants was us ed; i f the g oals were met; and the impact on the program. W e were proud to rec eive our first grant of $480 from the Cit y of Dublin in 2020. W e us ed thos e funds t o donate over 85 trays (30 pounds) of s unflower mic rogreens and gave away over 500 s unflower s eedlings during the food drive for people to grow in their bac k yards. 950 families in DUSD were fed chick en and veget arian wraps made using our s alad greens . W e were awarded a $700 grant for the y ear 2021â€“2022, and in less t han three months of operat ion, we were able t o grow and distribute 115 tray s (45 pounds of microgreens !). Over 3000 diets have been supplement ed with this since early 2021. I have reviewed the propos al , and to the bes t of my k nowledg e, the funds reques ted from the City of Dubli n will be us ed to provide the s ervices des cribed in this Reques t for Propos al. I als o attes t that the above-named org ani zation/club have not recei ved a g rant from the Ci ty of Dublin within the pas t year. Adult S pons or's Ack nowledg ement * Frank Cas tro Date: * 11/02/2022 44 > Dear Ms. Elliot and fellow YAC members, I am emailing again as the previous email was sent by accident before the grant proposal was finalized. I hope you can disregard my first email and please consider the following. Thank you. It is with much delight that I am reapplying for the youth grant for 2023. My name is Arjun Karur-Parekh and I am a junior at Dublin High School. Since I began gardening in the fifth grade, I have founded a group called the "Gardeners of the Galaxy." Our goal is to cultivate and contribute healthy food options to the students of Dublin Unified School District, Tri-Valley Food Pantry, and anyone else in need. Food that is fresh, healthful, and reasonably priced is always needed. Our group had the pleasure of meeting that need by giving over 100 trays of pea microgreens to the DUSD during the previous academic year with the aid of the youth grant we received. With students back in school, the need for fresh affordable options is even higher this year and our group hopes to continue our efforts with the aid of another grant. Growing microgreens will be the main emphasis of our group. It will consist of 3-5 who will grow the greens and deliver them to the DUSD school kitchens, as well as to Fertile Groundworks, a non-profit church organization that has volunteered to be our distributor to local food pantries. Adding microgreens to the menu will enhance the nutritional value because the nutrition density is up to 6 times greater than mature leafy greens. Our goal is to grow 5-10 pounds of microgreens a week. To meet all the safety standards, we have obtained a community producer license from the Alameda County of Environmental Services. In addition, Mr. Frank Castro, the director of nutritional services is our sponsor from the school district and has been an excellent supporter. Funding is essential for this project's continuation since it will be necessary to purchase trays, soil, and seeds. Growing one tray costs 45 roughly $6.10 and can yield up to 16 servings! By collaborating with local businesses, we hope to reduce the cost even further by bulk purchasing. At specific checkpoints, photos will be taken to document how the money was utilized, and correct bookkeeping, i.e. Every harvest is weighed, photos taken at delivery, reliable databases, and there are treasury logs. To draw even more attention to our organization, a website with all project-related information will also be made. We were proud to receive our first grant of $480 from the City of Dublin in 2020. We used those funds to donate over 85 trays (30 lbs) of sunflower microgreens and gave away over 500 sunflower seedlings during the food drive for people to grow in their backyards! 950 families in DUSD were fed chicken and vegetarian wraps made using our salad greens. We were awarded a $700 grant for the year 2021–2022, and in less than three months of operation, we were able to grow and distribute 115 trays (45 pounds of microgreens!). Over 3000 diets have been supplemented with this since early 2021. We will be starting our growing earlier this year and hope to get at least 5 months of growth in. This would help to nearly double the amount of meals enhanced. We genuinely wish to keep working hard. Securing the YAC’s support will help with the expansion and reach of our club. All of us have been affected by the Covid-19 epidemic, but with innovative ideas and teamwork, we firmly think we can have a profound influence on our neighborhood. Thank you again for supporting us and we look forward to hearing back from you. Regards, Arjun Karur-Parekh : Dear Ms. Elliot It is with much delight that I am reapplying for the youth grant for 2023. My name is Arjun Karur-Parekh and I am a junior at Dublin High school. I have been gardening since I was in 5th grade and have started an organization called the“Gardeners of the Galaxy ''. Our goal is to grow and donate healthy food options to the students of Dublin 46 Unified School District, Tri-Valley Food Pantry, and anyone else in need. By all means the COVID-19 pandemic is not continues to evolve, the need for fresh, healthy, affordable food remains constant and ever-present. Last school year, with the aid of the youth grant, our club had the pleasure of contributing to that need by donating over 100 trays of pea microgreens to the DUSD. With students back in school, the need for fresh affordable options is even higher this year and our group hopes to continue our efforts with the aid of another grant. Our club will be primarily focusing on growing microgreens. It will consist of 3-5 who will be growing and delivering them to the DUSD school kitchens, as well as to Fertile Groundworks, a non-profit church organization that has volunteered to be our distributor to food pantries. Adding microgreens to the menu will enhance the nutritional value because the nutrition density is up to 6 times greater than mature leafy greens. Our goal is to grow 5-10 pounds of microgreens a week. To meet all the safety standards, we have obtained a community producer license from the Alameda County of Environmental Services. In addition Mr. Frank Castro, the director of nutritional services is our sponsor from the school district and has been an excellent supporter. If we wish to sustain this project, funding is crucial and will be used to buy trays, soil, and seeds. The cost of growing 1 tray is about $6.10 which can yield up to 16 servings! By collaborating with local businesses, we hope to reduce the cost even further by bulk purchasing. To prove that the funds are used as proposed, pictures will be taken at certain milestones and accurate bookkeeping will be initiated, ie. pictures taken at each delivery, weighing of product every harvest, accurate databases, and treasury logs. Additionally, a website with all information regarding the project will be created to get additional attention to our group. We were proud to receive our first grant of $480 from the City of Dublin in 2020. We used those funds to donate over 85 trays of microgreens and gave away over 500 sunflower seedlings during the food drive for people to grow in their backyards! Those salad greens were used to enhance the nutritional value of chicken and vegetarian wraps which fed more than 950 families throughout DUSD! For the 2021/22 grant, we received $700 and with that, we were able to grow and donate 115 trays and almost 45 pounds in less than 3 months of operation. With this, we helped supplement over 2000 diets and about 3000 diets since early 2021. We will be starting our growing earlier this year and hope to get at least 5 months of growing in and this would help to nearly double the amount of meals enhanced. 47 We sincerely hope to continue our efforts and secure your support with this grant, so we can grow and support those in need. The Covid-19 pandemic has taken a toll on all of us and with creative ideas and working together, we truly believe we can make a huge impact on our community. Thank you again for supporting us and we look forward to hearing back from you. Regards, Arjun CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. 48 Youth Advisory C ommittee - Youth Mini Grant Request for Proposals General Information: A. Qualifications : 1. Youth benefiting from or involved with t he projec t must include at least 75% Dublin res ident s who are of middle or high sc hool age. 2. Organiz at ion/Club must have an adult s pons or. 3. Organiz at ion/Club must be bas ed within t he City of Dublin. B. Propos al: The proposal mus t be no longer than two-and-a-half pages , double-spaced. The propos al should inc lude the following: 1. A brief des cription of y our organiz ation. 2. Describe the project and how it will benefit Dublin youth. 3. Describe what and how the funds /grant will be us ed. 4. Ex plain what proof will be given to the Yout h Advis ory Committee that funds were us ed as proposed. 5. Should a grant have been awarded in t he past to the s ame organiz at ion, a brief review of how the money was s pent and how it benefitted the group needs to be highlighted in this y ear's pres entat ion. C. S ubmis s ion: Th e applicatio n and p rop o s al will b e accepted beg in nin g M o nday, Octo b er 3, 2022 at 8:00 A M ., throug h Th urs day, No v ember 3, 2022 at 11:59 PM . *Pleas e n o t e: Early ap p lications are en co u rag ed . A p plicatio n s will b e dis qu alified if n ot receiv ed by th e deadlin e and /or the q u alificatio n s /pro pos al d o n o t meet th e criteria. Two way s to submit an applic ation and proposal: 1. Email applicatio n p acket to: Liz Elliott 2. Sub mit the ap plicatio n p acket in-pers o n at t h e Shan non Co mmu nity Cen t er; A ttentio n : Liz Ellio tt, 11600 Shan n on Aven ue, Dublin , CA 94568. Print City of Dublin Youth Advisory Committee - 2022 Youth Mini Grant Applicati on - Submission #5378 D ate Submitte d: 11/2/2022 49 D. Presentation (limited to five minutes) Selected applicants will be notified on Wednesday, November 9, 2022 to present their proposal at the Youth Advisory Committee Special Meeting on Wednesday, November 16, 2022, at 7:00 p.m. at The Dublin Senior Center. A youth member or members, along with the adult sponsor of the organization or club, must conduct the presentation. Name of Organization/Club:* SHAPE (Student Health Advocates for a Positive Environment) Address1* City* Dublin State * California Zip* 94568 Phone:* Primary Contact Person (Name & Title):* Ms. Laasya Balupari Phone:*Email:* Adult Sponsor (Name & Title):* Ms. Eleana Brumage Phone: *Email:* Amount Requesting:* $350 Number of People in Organization:* 32 Percent of Dublin Youth Participants:* 100% Did the Youth Organization/Club receive grant funding in the past?* Yes No 50 If yes , pleas e expl ai n how the fundi ng from the Youth Mini Grants was us ed; i f the g oals were met; and the impact on the program. I have reviewed the propos al , and to the bes t of my k nowledg e, the funds reques ted from the City of Dubli n will be us ed to provide the s ervices des cribed in this Reques t for Propos al. I als o attes t that the above-named org ani zation/club have not recei ved a g rant from the Ci ty of Dublin within the pas t year. Adult S pons or's Ack nowledg ement * Eleana Brumage Date: * 11/2/2022 51 Dear Dublin Youth Advisory Committee and the City of Dublin, We are SHAPE (Student Health Advocates for a Positive Environment), a club at Dublin High School centered around community health and helping others live a healthier lifestyle. SHAPE was founded by two Dublin student athletes who realized that their needs and the needs of several other students were not being met. The catalyst? Seeing dozens of kids spending hours in the sun without sunscreen. Considering that skin cancer is the most common cancer in the US, sunscreen is a basic necessity to half one’s risk of cancer and melanoma. We decided that we wanted to tackle this issue, and other ones such as menstrual disorders, homelessness, and water quality. Our objective is to improve and support the health of all students on campus, as well as the community. Through the many projects we will complete, members will learn about the different issues students experience on campus. Projects will provide and implement solutions on campus, aiding hundreds students by giving them important resources and promoting healthier habits schoolwide, leading to a healthier student body. We are incredibly focused on finding ways to make a loud, direct impact on our community. Our first project, funding sunscreen dispensers for our Sports Complex, will be positively impacting hundreds of different athletes: from soccer players, cross country runners, and sprinters, to tennis players, golfers, and swimmers. Simultaneously, we are also working on arranging guest speakers to talk about an issue we see present in our community, the Female Athlete Triad, which is a set of health issues common in female athletes that has directly caused several bone problems, mental health struggles, decreased athletic performance, and injuries for our athletes. These, along with scheduled projects to help the homeless this winter, stock 52 bathrooms with menstrual products, and make first aid more accessible, are ways we are impacting the Dublin student body. We already conducted our first fundraiser by selling Halloween grams for students, but running our solutions requires more funding than we currently have. Although we have raised enough for the installation of sunscreen dispensers in the Sports Complex, funding from this grant will allow us to consistently refill the dispenser for the spring season, giving students and athletes daily access to this resource. Maintenance is estimated to be around $50 dollars a month for three months, serving over 200 student athletes. From there, we will also begin stocking other supplies, such as menstrual products. This winter we are going to run a series of knitting classes, where families all over Dublin can participate in knitting hats and scarves for local homeless shelters. Though the majority of this event will be fueled by volunteers, we have an estimated $50 cost for this workshop. This will require funding to provide participants with the necessary materials for knitting. Finally, we are prototyping water filtration systems throughout campus, making cleaner water available to students. We have noticed that students frequently complain about their poor water quality at school, with many choosing to be dehydrated over drinking the water provided. Since our advisor and school have extra materials that we can use, the cost for this project is around $30. Other workshops and guest speakers are also planning to be run. As proof of proper handling of funds, SHAPE is dedicated to tracking our earnings, spendings, and other transactions. We keep all this information in our club records, as well as keep receipts of any purchases the club makes. This information will be consistently updated and shared with the Youth Advisory Committee. All files and treasury information is maintained on a Google Drive Folder, which will be shared with the YAC, and pictures of events are posted on 53 our social media. At the end of the year, SHAPE is willing to hold a meeting/presentation with the YAC to discuss the outcomes of the club and the usage of the funds. Thank you for considering our request, and we hope you support our mission to create a healthier community in Dublin. Sincerely, Laasya Balupari and Isha Mittal Co-Presidents of SHAPE @ Dublin High 54 Youth Advisory C ommittee - Youth Mini Grant Request for Proposals General Information: A. Qualifications : 1. Youth benefiting from or involved with t he projec t must include at least 75% Dublin res ident s who are of middle or high sc hool age. 2. Organiz at ion/Club must have an adult s pons or. 3. Organiz at ion/Club must be bas ed within t he City of Dublin. B. Propos al: The proposal mus t be no longer than two-and-a-half pages , double-spaced. The propos al should inc lude the following: 1. A brief des cription of y our organiz ation. 2. Describe the project and how it will benefit Dublin youth. 3. Describe what and how the funds /grant will be us ed. 4. Ex plain what proof will be given to the Yout h Advis ory Committee that funds were us ed as proposed. 5. Should a grant have been awarded in t he past to the s ame organiz at ion, a brief review of how the money was s pent and how it benefitted the group needs to be highlighted in this y ear's pres entat ion. C. S ubmis s ion: Th e applicatio n and p rop o s al will b e accepted beg in nin g M o nday, Octo b er 3, 2022 at 8:00 A M ., throug h Th urs day, No v ember 3, 2022 at 11:59 PM . *Pleas e n o t e: Early ap p lications are en co u rag ed . A p plicatio n s will b e dis qu alified if n ot receiv ed by th e deadlin e and /or the q u alificatio n s /pro pos al d o n o t meet th e criteria. Two way s to submit an applic ation and proposal: 1. Email applicatio n p acket to: Liz Elliott 2. Sub mit the ap plicatio n p acket in-pers o n at t h e Shan non Co mmu nity Cen t er; A ttentio n : Liz Ellio tt, 11600 Shan n on Aven ue, Dublin , CA 94568. Print City of Dublin Youth Advisory Committee - 2022 Youth Mini Grant Applicati on - Submission #5373 D ate Submitte d: 10/30/2022 55 D. Presentation (limited to five minutes) Selected applicants will be notified on Wednesday, November 9, 2022 to present their proposal at the Youth Advisory Committee Special Meeting on Wednesday, November 16, 2022, at 7:00 p.m. at The Dublin Senior Center. A youth member or members, along with the adult sponsor of the organization or club, must conduct the presentation. Name of Organization/Club:* Teens Unite for Education Address1* City* Dublin State * Ca Zip* 94568 Phone:* Primary Contact Person (Name & Title):* Saiesha Goel; President Phone:*Email:* Adult Sponsor (Name & Title):* Shamila Yaqub; Advisor Phone: * ( Email:* Amount Requesting:* $500 Number of People in Organization:* 30 Percent of Dublin Youth Participants:* 100% Did the Youth Organization/Club receive grant funding in the past?* Yes No 56 If yes , pleas e expl ai n how the fundi ng from the Youth Mini Grants was us ed; i f the g oals were met; and the impact on the program. Using t he funds provided to us from the Youth Mini Grant, we were able to provide 70+ s tudents with back pack s and the materials they need to s ucc eed. This y ear our goal is t o impac t at least 90+ s t udents. I have reviewed the propos al , and to the bes t of my k nowledg e, the funds reques ted from the City of Dubli n will be us ed to provide the s ervices des cribed in this Reques t for Propos al. I als o attes t that the above-named org ani zation/club have not recei ved a g rant from the Ci ty of Dublin within the pas t year. Adult S pons or's Ack nowledg ement * Shamaila Yaqub Date: * 10/30/22 57 Teens Unite For Education Mini Grant Proposal Dear Youth Advisory Committee Members, My name is Saiesha Goel and I am the President of Teens Unite For Education at Dublin High School. This club was founded in 2017 by Shaina Goel. The members of our club are students from four grade levels at Dublin High School. The mission of our club is to provide necessary resources to kids in low income families which will allow them to succeed and thrive in their educational journey. This year, our aim is to provide backpacks and school supplies to all students at a local low-income preschool, Kidango. Kidango is located in West Dublin right next to Dublin High School. Many people think that people who live in Dublin are financially well off, but this isn’t always the case. Therefore, we would like to give back to our local community and help those in need. By donating to people who may not be able to afford the necessary supplies for their children, we are supporting our future generation strive towards their desired goals. We plan to donate backpacks, notebooks, writing utensils, erasers, rulers, small non-perishable snacks, etc. In the past years, we have also donated $200+ to a nonprofit organization called Yours Humanly. Yours Humanly has a similar goal as us, they help kids in low-income housing, all over the world, get a chance to receive the gift of education. Although we hope to receive the grant to ensure that we continue to give back to our local community, we will also continue to fundraise throughout the year. We plan on partnering with teen hotspots like BobaX, T4, Panda Express, Ini Burger, Chipotle, etc. If we are granted the funds we are requesting, we will provide receipts to prove that we are using the money to buy the necessary supplies for the students. We will also include pictures of the dropoff and handing out the backpacks. 58 In the past, our club has graciously been granted donations by the Youth Advisory Mini Grant Committee. Each year, we have spent this money wisely and given children backpacks full of treats and school supplies. One year, we were able to fundraise additional funds which we used towards holding a nutritional class at Kidango. This class helped educate little kids and their families on the importance of nutrition and picking healthier snack options to keep them physically healthy. Last year we used the grant money to buy backpacks, pencils, folders, pencil pouches, and more. At the end of the year, we delivered the backpacks full of supplies to Kidango, Dublin. Our donation helped these kids and their families be better prepared for their upcoming school year. Thank you for your time and consideration, Saiesha Goel President of Teens Unite for Education 59 City of Dublin Youth Advisory Comm ittee Mini Grant Rating Form Attachment 2 Organization:______________________________ Program:_______________________________ PROPOSAL SCORE Maximum of 15 points RECOMMEND FUNDING Yes No  Total Requested Total Recommended RECOMMENDING FUNDING FOR THE FOLLOWING YOUTH ACTIVITIES:(CHECK ONE). SCHOOL CLUB SPORT ORGANIZATION  PERFORMING ARTS CULTURAL AWARENESS HEALTH AWARENESS OTHER YOUTH ACTIVITY/ORGANIZATION___________________ THE WORD “PROGRAM”IS USED BELOW ON THIS FORM TO INCLUDE SERVICES,ACTIVITIES OR IMPROVEMEN TS. 1.Organization/Management Youth benefitting from or involved with the project must include 75% Dublin residents who are of middle school or high school age. The youth organization/group,as presented in the application,is able to achieve the stated goals and outcomes. The youth organization/group has completed all required aspects of the application process. The youth organization/group has an adult sponsor that assists in the management or oversight of the organization/group. (Maximum of 5) ______ 2.Needs/Benefi t The recipients are the appropriate target group (75%Dublin youth). The applicant provides an activity to Dublin residents that other organizations do not provide. Applicant’s proposed activity supports projects and programs serving or benefitting Dublin youth. The applicant collaborates with other youth-oriented organizations. (Maximum of 5) ______ 3.Funding/Budget The youth organization/group described in detail what the funds will be used for. The youth organization/group described how they will provide verification to the YAC that the funds were used as proposed. (Maximum of 5) ______ 60 STAFF REPORT PARKS AND COMMUNITY SERVICES COMMISSION Page 1 of 2 Agenda Item 7.2 DATE:December 19, 2022 TO:Honorable Chair and Commissioners FROM:Jackie Dwyer, Parks and Community Services Director SUBJECT:2022 “Deck the Homes” Holiday Home Decorating ContestPreparedby:Tyler Phillips,Heritage and Cultural Arts Supervisor EXECUTIVE SUMMARY:The Parks and Community Services Commission will review the 2022 “Deck the Homes” Holiday Home Decorating Contest and vote to select contest winners. STAFF RECOMMENDATION:Review contest applicants and select category winners for the 2022 “Deck the Homes” Holiday Home Decorating Contest. FINANCIAL IMPACT:Expenses for the program are included in the annual operating budget. DESCRIPTION:BackgroundThe “Deck the Homes” Holiday Home Decorating Program is intended to encourage and celebrate those residents who decorate their homes for the holidays. The Parks and Community Services Department organizes the program and utilizes the Parks and Community Services Commissioners to serve as judges.The program was introduced in 2018,making 2022 its fifth season.Individual homes are judged in six categories. Winners receive a yard sign, a $50 gift card to a local business,and a certificate of recognition from the City Council. Staff promotes the participants via various communication channels,including social media platforms and the City’swebsite. 2022 “Deck the Homes” Program 61 Page 2 of 2 The Parks and Community Services Commissioners served as the judges for the 2022 contest. The deadline for submissions was December 9, 2022, and judging took place December 12-16.Fifteen applications were received, totaling 25 different entries. Commissioners were provided an evaluation form to rate each entry. Nominations were judged in the categories listed below: 9 entries Seen from Space Award - Best use of lights and color 4 entries Winter Wonderland Award - Best use of music, movement, & technology 1 entry Gingerbread House Award – Best use of homemade decorations 7 entries Over Inflated Award - Best use of inflatables 2 entries Deck the Halls Award - Best condo/apartment 2 entries Candy Cane Lane Award - Best neighborhood – three or more homesAt the December 19, 2022, meeting of the Parks and Community Services Commission, Commissioners will present their recommendations and take a final vote to select the winners.Winners that are not present at the December 19, 2022, meeting will be notified on December 20, 2022. Category winners will receive a Best Holiday Decoration yard sign and a $50 gift card from a local business. All winners will be invited to the January 10, 2023, City Council meeting to be recognized. STRATEGIC PLAN INITIATIVE:None. NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Commission Agenda was posted, and all entered homeowners were notified. ATTACHMENTS:1) 2022 Holiday Home Decorating Contest Flyer 62 CITY OF DUBLIN2022 Holiday Home Decorating Contest Do you have the most festive holiday display in town? The City of Dublin invites Dublin residents to participate in the City’s Holiday Home Decorating Contest. One winner will be chosen from each of the following categories: •Seen from Space – best use of lights and color •Winter Wonderland – best use of music, movement, and technology •Gingerbread House – best use of homemade decorations •Over Inated – best use of inatables •Deck the Halls – best apartment/condo/townhome •Candy Cane Lane – best neighborhood; three or more homes Category winners will receive a special yard sign and a $50 gift certicate from a local business. Entry forms are available online at www.dublin.ca.gov/holidayhappenings or by request from tyler.phillips@dublin.ca.gov. The deadline to enter is Friday, December 9th at 4:00 p.m. Judging will take place December 12-16, and winners will be announced on December 20. “decK THE HOMES” IN OUR NEW AMERICAN BACKYARD Attachment 1 63