HomeMy WebLinkAbout02-22-2023 YAC Agenda Packet
Regular Meeting of the
DUBLIN YOUTH ADVISORY COMMITTEE
Wednesday, February 22, 2023 Location: Dublin Senior Center 7600 Amador Valley Blvd Dublin, CA 94568
Regular Meeting 7:00 PM
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. ORAL COMMUNICATIONS
2.1 Public Comment At this time, the public is permitted to address the Youth Advisory Committee on
non-agendized items. Please step to the podium and clearly state your name for the
record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance
with State Law, no action or discussion may take place on any item not appearing
on the posted agenda. The Committee may respond to statements made or
questions asked, or may request Staff to report back at a future meeting concerning
the matter. Any member of the public may contact the Recording Secretary’s Office
related to the proper procedure to place an item on a future Youth Advisory
Committee agenda. The exceptions under which the Committee MAY discuss
and/or take action on items not appearing on the agenda are contained in
Government Code Section 54954.2(b)(1)(2)(3).
3. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for
approval by the Youth Advisory Committee with one single action. Members of the
audience, Staff or the Youth Advisory Committee who would like an item removed from
the Consent Calendar for purposes of public input may request the Chair to remove the
item.
3.1 Approval of the January 25, 2023, Youth Advisory Committee Regular Meeting
Minutes
The Committee will consider approval of the minutes of the January 25,
2023, Youth Advisory Committee Regular Meeting.
STAFF RECOMMENDATION:
February 22, 2023 Dublin Youth Advisory Committee Agenda 1
1
Approve the minutes of the January 25, 2023, Youth Advisory Committee Regular
Meeting.
Staff Report Attachment 1 - Minutes of the January 25, 2023, Youth Advisory Committee Regular
Meeting
4. UNFINISHED BUSINESS
4.1 2023 Dublin Benefit Concert Ad Hoc Committee Updates and Discussion
The Youth Advisory Committee will receive the update from the 2023 Dublin
Benefit Concert ad hoc committee.
STAFF RECOMMENDATION:
Receive the update from the 2023 Dublin Benefit Concert ad hoc committee.
Staff Report
4.2 2023 Hackathon Event Ad Hoc Committee Updates and Discussion
The Youth Advisory Committee will receive the 2023 Hackathon Event ad hoc
committee update.
STAFF RECOMMENDATION:
Receive the update from the 2023 Hackathon Event ad hoc committee.
Staff Report
5. NEW BUSINESS
6. OTHER BUSINESS
Brief information only reports from Committee Members and/or Staff, including
committee reports and reports by Committee Members related to meetings attended
at City expense (AB1234).
7. ADJOURNMENT
This AGENDA is posted in accordance with Government Code Section 54954.2(a)
If requested, pursuant to Government Code Section 54953.2, this agenda shall be made
available in appropriate alternative formats to persons with a disability, as required by
Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132)
(ADA), and the federal rules and regulations adopted in implementation thereof. To
make a request for disability-related modification or accommodation, please contact
the City Clerk’s Office (925) 833-6650 at least 72 hours in advance of the meeting. Upon
receiving a request, the City will swiftly resolve requests for reasonable accommodation
for individuals with disabilities, consistent with the federal ADA, and resolve any doubt
in favor of accessibility.
Agenda materials that become available within 72 hours in advance of the meeting, and
after publishing of the agenda, will be available at Civic Center, 100 Civic Plaza, and will
be posted on the City’s website at www.dublin.ca.gov/ccmeetings.
February 22, 2023 Dublin Youth Advisory Committee Agenda 2 2
Mission
The City of Dublin promotes and supports a high quality of life, ensures a safe and
secure environment, fosters new opportunities, provides equity across all programs,
and champions a culture of diversity and inclusion.
February 22, 2023 Dublin Youth Advisory Committee Agenda 3 3
STAFF REPORT
Youth Advisory Committee
Page 1 of 1
Agenda Item 3.1
DATE:February 22, 2023
TO:Honorable Chair and Committee Members
FROM:Jackie Dwyer, Parks & Community Services Director
SUBJECT:Approval of the January 25, 2023,Youth Advisory Committee RegularMeeting MinutesPrepared by:Kim Bonato, Senior Office Assistant
EXECUTIVE SUMMARY:The Committee will consider approval of the minutes of the January 25, 2023, Youth Advisory Committee Regular Meeting.
STAFF RECOMMENDATION:Approve the minutes of the January 25, 2023, Youth Advisory Committee Regular Meeting.
FINANCIAL IMPACT:None.
DESCRIPTION:The Youth Advisory Committee will consider approval of the minutes from the January 25, 2023,Regular Meeting.
STRATEGIC PLAN INITIATIVE:None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Committee Agenda was posted.
ATTACHMENTS:1) Minutes of the January 25, 2023, Youth Advisory Committee Regular Meeting
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MINUTES OF THE YOUTH ADVISORY
COMMITTEE OF THE CITY OF DUBLIN
Regular Meeting: January 25, 2023
Page 1 of 3
Attachment 1
ARegularMeeting of the Dublin Youth Advisory Committee was held on Wednesday, January 25, 2023,at the Dublin Senior Center. The meeting was called to order at 7:00 PM by Esha Shenoy, Committee Vice Chairperson.
1.Call to Order and Pledge of AllegianceAttendee Name Title StatusBrandon Maskey Committee Chair Present * Arrived at 7:01PMEsha Shenoy Committee Vice-Chair PresentKavin Berry Committee Member PresentChloe Brandt Committee Member PresentIrene Chi Committee Member PresentHarsh Gupta Committee Member AbsentNeel KarurParekh Committee Member PresentAnika Kolan Committee Member PresentAakrisht Mehra Committee Member Present *Arrived at 7:04 PMIshitaPrasadCommittee Member Present * Arrived at 7:01PMYma Santos Committee Member PresentKrittika Senthilkumar Committee Member Present * Arrived at 7:01PMMahidhara Sudeendra Committee Member Present * Arrived at 7:01PMGabriella Gazman Committee Member (Alternate 1)PresentTanish Zutshi Committee Member (Alternate 2)Present *Arrived at 7:08 PMBraden Ou Committee Member (Alternate 3)Present *Arrived at 7:04 PMAdvaith Krishna Anoop Krishna PCS Student Representative Present
2.Oral Communications
2.1 Public CommentSusan Gardner, Teen Librarian, reported on the teen programs, different events being held at the Dublin Library and the upcoming 20
th Anniversary of the opening of the Dublin Library on April 1, 2023.
3. Consent Calendar
3.1 Approval of the November 16, 2022, Youth Advisory Committee Special
Meeting Minutes.
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Page 3 of 3
The Committee approved the November 16, 2022 Youth Advisory Committee Special Meeting Minutes.
RESULT:APPROVED [UNANIMOUS]
MOVED BY:Mahidhara Sudeendra, Committee Member
SECOND:Anika Kolan, Committee Member
AYES:Maskey, Shenoy, Berry, Brandt, Chi, Karurparekh, Kolan, Prasad, Santos, Senthilkumar, Sudeendra
ABSENT:Gupta, MehraChairperson Brandon Maskey took the gavel for the remainder of the meeting.
3.2 Approval of the December 21, 2022, Youth Adviosry Committee Special
Meeting Minutes. The Committee approved the December 21, 2022 Youth Advisory Committee Special Meeting Minutes.
RESULT:APPROVED [UNANIMOUS]
MOVED BY:Mahidhara Sudeendra, Committee Member
SECOND:Chloe Brandt, Committee Member
AYES:Maskey, Shenoy, Berry, Brandt, Chi, Karurparekh, Kolan, Mehra, Prasad, Santos, Senthilkumar, Sudeendra
ABSENT:Gupta
4. Unfinished Business
4.1 2023 Hackathon Event Work Plan and Ad Hoc Committee AppointmentsLiz Elliott, Recreation Supervisor, presented the 2023 Hackathon Event Work Plan and the appointment of the Ad Hoc Committee for discussion.The Committee approved the Youth Hackathon Work Plan and appointed Esha Shenoy, Kavin Berry, Aakrisht Mehra, Ishita Prasad, Mahidhara Sudeendra, and Braden Ou to the Youth Hackathon Ad Hoc Committee.
4.2 Post-Event Discussion of Youth Mental Health ForumThe Committee discussed the 2022 Yoth Mental Health Forum and received the report.
5. New Business
5.1 Recruitment Process for the 2023-24 Youth Advisory CommitteeLiz Elliott, Recreation Supervisor, presented the recruitment process for the 2023-24 Youth Advisory Committee for discussion.
5.2 Discussion of Volunteer Assignments for Spring EventsThe Committee discussed volunteer assignments at the St. Patrick’s Day Festival and the Spring Eggstravaganza. The following Committee Members committed to volunteering at
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Page 3 of 3
the St. Patrick’s Day Festival: Esha Shenoy, Kavin Berry, Chloe Brandt, Irene Chi, Neel KarurParekh, Anika Kolan, Aakrisht Mehra, Mahidhara Sudeendra, Gabriella Gazman. The following Committee Members committed to volunteering at the Spring Eggstravaganza: Chloe Brandt, Irene Chi, Anika Kolan, Krittika Senthilkumar, Mahidhara Sudeendra, Gabriella Gazman.
5.3 Discussion of Participation in the Tri-Valley Teen Job and Career FairThe Committee discussed the Tri-Valley Teen Job and Career Fair. The following Committee Members volunteered to attend the event: Esha Shenoy, Irene Chi, Neel KarurParekh, Yma Santos, Mahidhara Sudeendra.6.Other BusinessAdvaith Krishna Anoop Krishna, PCSC Student Representative, and Liz Elliott, Recreation Supervisor, discussed the December meeting of the Parks and Community Services Commission and provided updates to the Committee. Committee Member, Chloe Brandt, spoke about volunteering at the tree lighting ceremony. She also attended the City Council meeting where former Councilmember Kumagi was recognized and new Councilmember Kashef Qaadri was administered the Oath of Office. Liz Elliott, Recreation Supervisor, informed the Committee that the City Council approvedthe Youth Advisory Committee’s recommendation on the Youth Mini-Grants.
7. AdjournmentChairperson Maskey adjourned the meeting at 8:25 PM.Minutes prepared by Senior Office Assistant, Kim Bonato.
_____________________________________ Youth Advisory Committee ChairpersonATTEST:
_______________________________Liz ElliottRecreation Supervisor
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STAFF REPORT
Youth Advisory Committee
Page 1 of 2
Agenda Item 4.1
DATE:February 22, 2023
TO:Honorable Chair and Committee Members
FROM:Jackie Dwyer, Parks & Community Services Director
SUBJECT:2023 Dublin Benefit Concert Ad Hoc Committee Updates and DiscussionPrepared by:Liz Elliott, Recreation Supervisor
EXECUTIVE SUMMARY:The Youth Advisory Committee will receive the update from the 2023 Dublin Benefit Concert ad hoc committee.
STAFF RECOMMENDATION:Receive the update from the 2023 Dublin Benefit Concert ad hoc committee.
FINANCIAL IMPACT:None.
DESCRIPTION:Each year the Youth Advisory Committee (YAC) establishes a work plan for their term of service. A work plan serves as a guide for accomplishing goals and objectives during a specific period. At the August 24, 2022, Special Meeting, members discussed goals for the 2022-23 work plan. Upon discussion and receipt of feedback, the YAC agreed to plan and host the 2023 Dublin Benefit Concert. The concert will take place at the first Dublin Farmers’ Market of the season on April 6, 2023. Acts will include Dublin-based youth and senior organizations, clubs, and programs that provide performing arts, multicultural awareness, or other youth/senior related activities. The event benefits the Dublin Fee Assistance Program. All YAC members must be present at the event to assist with logistics. On August 24, 2022, the YAC appointed five members to the Benefit Concert ad hoc committee.The ad hoc committee met on September 7, 2022, January 11, and February 8, 2023, to discuss objectives from the work plan and will provide an update.
o Objective 1 – Established the timeline and work plan for the event and appointed four members to an ad hoc committee at the September 28, 2022, Regular Meeting.
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Page 2 of 2
o Objective 2 – Created an application for performers for Staff review. Solicited youth and senior performers from Dublin Unified School District high and middle schools, Quarry Lane School, Valley Christian Schools, City-run youth and senior class participants, Dublin cultural arts businesses, and other venues where youth and senior artists congregate.
o Objective 3 – The ad hoc committee will review applications between March 15 and 16and select performers by March 17, 2023.
o Objective 4 – Create and submit an event flyer for Staff review by February 25, 2023, to advertise on the City website and by City newsflash, and for distribution by YAC membersstarting March 15, 2023. Staff will ensure inclusion in the Spring Activity Recreation Guide.
o Objective 5 – Attend, emcee, and implement the 2023 Dublin Benefit Concert on April 6, 2023, at the Farmer’s Market in Emerald Glen Park.The ad hoc committee will meet again on March 15, 2023, and will provide an update to the YAC.
STRATEGIC PLAN INITIATIVE:None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Committee Agenda was posted.
ATTACHMENTS:None.
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STAFF REPORT
Youth Advisory Committee
Page 1 of 2
Agenda Item 4.2
DATE:February 22, 2023
TO:Honorable Chair and Committee Members
FROM:Jackie Dwyer, Parks & Community Services Director
SUBJECT:2023 Hackathon Event Ad Hoc Committee Updates and Discussion Prepared by: Liz Elliott, Recreation Supervisor
EXECUTIVE SUMMARY:The Youth Advisory Committee will receive the 2023 Hackathon Event ad hoc committee update.
STAFF RECOMMENDATION:Receive the update from the 2023 Hackathon Event ad hoc committee.
FINANCIAL IMPACT:None.
DESCRIPTION:Each year the Youth Advisory Committee (YAC) establishes a work plan for their term of service. A work plan serves as a guide for accomplishing goals and objectives during a specific period. At the August 24, 2022, Special Meeting, members discussed goals for the 2022-23 work plan. Upon discussion and receipt of feedback, the YAC agreed to plan and host a Youth Hackathon event. This one-day event will include Dublin-based youth ages 11-14 to compete in team coding activities. All YAC members must be present at the event and assist with logistics. The YAC appointed six members to the 2023 Hackathon Event ad hoc committee at the Regular Meeting on January 25, 2023. The ad hoc committee met on February 15, 2023, to discuss objectives from the work plan and will provide an update.
o Objective 1 – Secure location, date, and time by March 1, 2023. Consider holding the event on a weekday evening or Saturday in early to mid-May.
o Objective 2 – Develop rules, guidelines, scoring, judges, awards, and timeline by March 10, 2023.
o Objective 3 – Develop a marketing plan, including preparing a flyer and registration form by March 15, 2023.
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Page 2 of 2
o Objective 4 – Open registration beginning March 21, 2023, until a week before the event date.
o Objective 5 – Advertise to the Dublin Unified School District high and middle schools, Quarry Lane School, Valley Christian Schools, and Dublin-based youth organizations.
o Objective 6 – Review the activity roster and send pertinent event details to participants via email one week prior to the event date.
o Objective 7 – Ask attendees for feedback after the event.
o Objective 8 – Review and provide feedback, including what went well and what future improvements can be made at the May 24, 2023, Regular Meeting.The ad hoc committee will meet again on March 15 and April 26, 2023 and will provide an update to the YAC.
STRATEGIC PLAN INITIATIVE:None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Committee Agenda was posted.
ATTACHMENTS:None.
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