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Home My WebLink AboutMarch 11, 2023 Special City Council Meeting PacketMarch 11, 2023 Dublin City Council Special Meeting Agenda COUNCILMEMBERS City of Dublin Melissa Hernandez, Mayor Civic Center Michael McCorriston, Vice Mayor 100 Civic Plaza Jean Josey, Councilmember Dublin, CA 94568 Dr. Sherry Hu, Councilmember Kashef Qaadri, Councilmember Special Meeting of the DUBLIN CITY COUNCIL Saturday, March 11, 2023 Location: Regional Meeting Room 100 Civic Plaza Dublin, CA 94568 Notice is hereby given that a Special Meeting of the City of Dublin City Council will be held on Saturday, March 11, 2023, at 9:00 AM. 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. PUBLIC COMMENT 3. RETREAT, FACILITATED BY NANCY HETRICK AND CHRISTINE BUTTERFIELD OF MANAGEMENT PARTNERS: 3.1 Welcome and Review of Agenda 3.2 Review Strategic Plan Updates and Other Accomplishments The City Council will celebrate successes and reflect on the City’s progress. Staff will review the strategic plan updates and other accomplishments. 3.3 Affirm Council’s Strategic Plan 2022 and 2023 Goals The City Council will review the Strategic Plan Goals and affirm the strategic priorities for the coming new fiscal year. 3.4 Community Survey The City Council will receive an overview on the purpose of the community survey, revisit past survey results, and provide input on areas of interest/focus to include in the upcoming poll. Staff Memo 3.5 Review Communication Styles The City Council will receive a brief overview on different communication styles and their effect on team dynamics. The Council will also participate in individual and group activities to understand the communication styles. 1 March 11, 2023 Dublin City Council Special Meeting Agenda 3.6 Governance Today and Tomorrow The City Council will discuss practices for effective councils and operating norms. The discussion will include AB2449 and also how this council can set up future city councils for success. Staff Report - Remote Meetings 4. ADJOURNMENT Upcoming City Council Schedule: Regular City Council Meeting, March 21, 2023 This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132) (ADA), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833-6650 at least 72 hours in advance of the meeting. Upon receiving a request, the City will swiftly resolve requests for reasonable accommodation for individuals with disabilities, consistent with the federal ADA, and resolve any doubt in favor of accessibility. Agenda materials that become available within 72 hours in advance of the meeting, and after publishing of the agenda, will be available at Civic Center, 100 Civic Plaza, and will be posted on the City’s website at www.dublin.ca.gov/ccmeetings. AFFIDAVIT OF NOTICING AND POSTING: I, Marsha Moore, City Clerk for the City of Dublin, declare that a copy of this agenda / notice was posted in the kiosk in front of the Civic Center and that the City of Dublin City Councilmembers and the Media were provided notice on March 9, 2023. ATTEST: ________________________________________ Marsha Moore, MMC, City Clerk 2 CITY MANAGER’S DEPARTMENT MEMORANDUM DATE: March 9, 2023 TO: Honorable Mayor and City Councilmembers CC: John Bakker, City Attorney FROM: Linda Smith, City Manager SUBJECT: Community Survey Process and 2021 Community Survey Results Background Every two years the City conducts a Community Survey to understand and track the community’s opinions on the performance of the City in several areas. The most recent survey took place in Spring 2021, the results of which are attached to this memo. Overview of the Community Survey Community surveys are useful tools for the City as they capture resident perspectives over time, allowing for the City to track its performance year over year. Most of the survey is reserved for this purpose and focuses on resident’s views regarding (1) general community context, (2) perceptions of Dublin, and (3) importance of and satisfaction with City programs and services. The City also solicits opinions on how residents want to be communicated with, and feedback on any interactions with the City a respondent may have had. The last third of the survey is reserved for more specific, timely issues the City may wish to collect more community feedback on to assist in policy development. In the 2021 survey, this section asked questions pertaining to the Downtown Dublin Specific Plan, and the City’s response to the COVID-19 pandemic. This is the section in which the City may wish to “test” concepts or language around a potential policy or ballot measure. The Survey is offered through telephone and online interviews, with telephone interviews offered in English, Spanish, and Chinese. The City’s survey consultant, FM3 Research, will develop a random sample of residential addresses in the City and typically has a sample size of ~400 residents. Next Steps The City has retained FM3 Research to complete the 2023 Community Survey in April. Staff and the consultant team will return to the City Council to review the results of the survey in a special study session with the City Council in June. 3 320-947 Key findings of a Survey of Dublin Residents Conducted April 12-23, 2021 Dublin Community Survey 4 2 Survey Specifics and Methodology Dates April 12-23, 2021 Survey Type Dual-mode Resident Survey Research Population Dublin Residents Ages 18+ Total Interviews 407 Margin of Sampling Error (Full Sample) ±4.9% at the 95% Confidence Level (Half Sample) ±7.0% at the 95% Confidence Level Contact Methods Data Collection Modes Languages English, Spanish, and Mandarin (Note: Not All Results Will Sum to 100% Due to Rounding) Postcard Invitations Telephone Calls Email Invitations Telephone Interviews Online Survey 5 3 Community Context 6 4 Right Direction40% Wrong Direction26% Not Changed Much25%Don'tKnow8% Q1. Would you say that things in the City of Dublin have been moving in the right direction, in the wrong direction, or have not changed much over the last two years? More Likely to Say Things are Headed in the Wrong Direction Residents 50 and older White residents, especially those without a college degree Residents who have lived in Dublin for over 16 years More Likely to Say Things are Headed in the Right Direction Those with a household income of $150k-$200k Latino residents Asian American residents under 50 High-school educated residents A plurality of residents believe the City has been moving in the right direction. 7 5Q1. Would you say that things in the City of Dublin have been moving in the right direction, in the wrong direction, or have not changed much over the last two years? More residents believed the City was moving in the wrong direction back in 2019. 2019 2021 Right Direction35% Wrong Direction44% NotChanged Much15% Don't Know 7% Right Direction40% Wrong Direction26% Not Changed Much25%Don'tKnow8% 8 6 Residents’ top concerns include freeway congestion, housing costs, and growth. Q5. Split Sample I am going to read you a list of issues that some people say might be problems in the City of Dublin. Please tell me whether you think it is an extremely serious problem, a very serious problem, a somewhat serious problem, or not too serious a problem in the city. 36% 33% 33% 29% 27% 25% 13% 16% 14% 12% 25% 26% 26% 27% 25% 26% 29% 19% 21% 18% 23% 28% 24% 21% 30% 26% 32% 31% 22% 24% 15% 12% 17% 19% 17% 18% 24% 24% 20% 36% 5% 10% 24% 10% Traffic congestion on local freeways The cost of housing Too much growth and development Population growth The local cost of living A lack of housing that is affordablefor working familiesTraffic congestion on localstreets and roads The amount people pay in local taxes Waste and inefficiency inCity government A lack of public transportation options Ext. Ser.Very Ser.Smwt. Ser.Not Too Ser.Don't Know Ext./Very Ser. Prob. 61% 59% 58% 56% 52% 51% 41% 35% 34% 30% 9 7 Crime and the economy were urgent concerns for relatively few. Q5. I am going to read you a list of issues that some people say might be problems in the City of Dublin. Please tell me whether you think it is an extremely serious problem, a very serious problem, a somewhat serious problem, or not too serious a problem in the city. Split Sample 11% 9% 9% 8% 7% 6% 7% 9% 7% 16% 16% 16% 17% 17% 19% 15% 12% 16% 9% 26% 17% 20% 25% 18% 35% 22% 22% 25% 26% 35% 27% 48% 26% 55% 29% 54% 40% 29% 49% 12% 31% 7% 24% 11% 17% 29% 8% The quality of public education Maintaining 911 emergencyresponse times Homelessness The City of Dublin's long-termfiscal stability Potholes and street maintenance The condition of the local economy Crime in general Jobs and unemployment Not enough firefighters Not enough police officers on the streets Ext. Ser.Very Ser.Smwt. Ser.Not Too Ser.Don't Know Ext./Very Ser. Prob. 27% 25% 25% 25% 25% 25% 22% 21% 18% 17% 10 8 Issue 2019 2021 Difference Homelessness 12%25%+13% Jobs and unemployment 15%21%+6% A lack of public transportation options 29%30%+1% Crime in general 21%22%+1% The amount people pay in local taxes 34%35%+1% A lack of housing that is affordable for working families 52%51%-1% The condition of the local economy 26%25%-1% Potholes and street maintenance 27%25%-2% The local cost of living 57%52%-5% Waste and inefficiency in City government 39%34%-5% Maintaining 911 emergency response times 31%25%-6% Not enough police officers on the streets 24%17%-7% Not enough firefighters 25%18%-7% The quality of public education 35%27%-8% The cost of housing 67%59%-8% Population growth 69%56%-13% Too much growth and development 72%58%-14% Traffic congestion on local freeways 78%61%-17% Traffic congestion on local streets and roads 71%41%-30% Concern about homelessness doubled since 2019; and traffic concern nearly halved. Q5a-l, n-t. I am going to read you a list of issues that some people say might be problems in the City of Dublin. Please tell me whether you think it is an extremely serious problem, a very serious problem, a somewhat serious problem, or not too serious a problem in the city. Split Sample (Extremely/Very Serious Problem) 11 9 Perceptions of Dublin 12 10Q2. Would you say that Dublin is an excellent, good, fair, or poor place to live? Views on Dublin as a place to live grew more positive since 2019. 33% 54% 11% 2% 0% 27% 51% 20% 2% 0% Excellent/ Good 78% Excellent Good Fair Poor Don’t know Excellent/ Good87% 2019 2021 13 11 38% 27% 25% 32% 52% 15% 32% 34% 34% 27% 34% 30% 53% 55% 55% 59% 34% 65% 53% 51% 54% 57% 56% 50% 8% 18% 12% 9% 14% 15% 12% 9% 17% 9% 17% 8% 20% 18-49 50-64 65+ White Residents Latino Residents *African American Residents Asian/Pacific Islander Residents All Residents of Color Homeowners Renters West East Excellent Good Fair Poor Q2. Would you say that Dublin is an excellent, good, fair, or poor place to live? *Small sample size By Age, Race/Ethnicity, Residence and Neighborhood These positive views were broadly held across age, ethnicity, and neighborhood. Excellent/ Good 91% 81% 80% 90% 86% 80% 85% 85% 88% 83% 90% 80% 14 12Q3. Would you say that Dublin is an excellent, good, fair, or poor place to raise children? Views of Dublin as a place to raise children became slightly more positive. 38% 43% 12% 2% 5% 31% 46% 14% 3% 6% Excellent/ Good 77% Excellent Good Fair Poor Don’t know Excellent/ Good81% 2019 2021 15 13 More than four in five parents felt Dublin was an “excellent” or “good” place to raise kids. Q3. Would you say that Dublin is an excellent, good, fair, or poor place to raise children? *Small sample size 39% 42% 26% 38% 38% 39% 48% 37% 34% 46% 33% 45% 44% 42% 45% 40% 40% 45% 9% 20% 8% 14% 14% 11% 11% 14% 12% 8% 5% 13% 5% 8% 6% White Residents Latino Residents African American Residents* Asian/Pacific Islander Residents All Residents of Color Dads Moms Men with No Children Women with No Children Excellent Good Fair Poor Don't Know Dublin as a Place to Raise Children by Race/Ethnicity, Parent Status Excellent/Good 85% 74% 72% 82% 79% 84% 88% 77% 79% 16 14 Nine in ten described Dublin as being a good place to live and work, and as having good weather and a great location. Q6. I am going to read you some words and phrases that might describe Dublin. Please tell me whether you think each of the phrases below describes Dublin very well, somewhat well, not too well, or not at all well. If you don’t know, you can tell me that, too. Split Sample 95% 93% 94% 93% 86% 81% 77% 79% 65% 45% 44% 37% 5% 5% 7% 11% 17% 14% 19% 28% 44% 54% 60% Good place to live, work, and raise a family Good weather Great location Safe Growing Diverse Inclusive Welcoming Up and coming Losing its character Exciting Affordable Total Well Total Not Well Difference +90% +89% +89% +86% +75% +64% +63% +60% +37% +1% -10% -23% 17 15 Interestingly, the perception that Dublin is “affordable” has grown somewhat since 2019. Q6. I am going to read you some words and phrases that might describe Dublin. Please tell me whether you think each of the phrases below describes Dublin very well, somewhat well, not too well, or not at all well. If you don’t know, you can tell me that, too. Split Sample Word/Phrase 2019 2021 Diff. Good place to live, work, and raise a family 88%95%+7% Affordable 31%37%+6% Growing 81%86%+5% Safe 89%93%+4% Inclusive 73%77%+4% Great location 93%94%+1% Diverse 81%81%0% Good weather 94%93%-1% Welcoming 82%79%-3% Exciting 47%44%-3% Up and coming 72%65%-7% Losing its character 52%45%-7% (Total Well) 18 16 Asian American residents are slightly more likely to say that Dublin is losing its character. Q6. I am going to read you some words and phrases that might describe Dublin. Please tell me whether you think each of the phrases below describes Dublin very well, somewhat well, not too well, or not at all well. If you don’t know, you can tell me that, too: “Losing its character.” *Small sample size Demographic group Total Well Total Not Well Diff. All residents 45%44%+1% Ethnicity White residents 42%48%-6% Latino residents 45%35%+10% African American residents*46%54%-8% Asian American/Pacific Islander residents 49%39%+10% All Residents of Color 48%40%+8% Gender Men 46%44%+2% Women 46%45%+1% Homeowner/Renter Homeowner 46%44%+2% Renter 39%45%-6% 19 17 As are residents who’ve lived in Dublin for over twenty years. Q6. I am going to read you some words and phrases that might describe Dublin. Please tell me whether you think each of the phrases below describes Dublin very well, somewhat well, not too well, or not at all well. If you don’t know, you can tell me that, too: “Losing its character.” Demographic group Total Well Total Not Well Diff. Age 18-49 48%40%+8% 50-64 39%51%-12% 65+45%45%0% Residency length 0-5 years 26%48%-22% 6-10 years 47%44%+3% 11-15 years 41%51%+10% 16-20 years 47%50%-3% 21+ years 56%37%+19% Neighborhood West 46%42%+4% East 42%47%-5% 20 18 Safety 21 19 Few reported feeling unsafe walking, driving, and bicycling. Q8. ^Not Part of Split Sample How safe do you feel in Dublin _____? Do you feel safe, unsafe, or neither safe nor unsafe? 71% 56% 56% 54% 46% 40% 24% 37% 33% 31% 29% 28% 11% 11% 9% 10% 10% 5% 11% Walking in your neighborhood ^In general Walking or playing in the City park closest to your residence Driving on Dublin streets Walking in the downtown area Bicycling Very Safe Smwt. Safe Don't Know/No Opin.Neither Safe Nor Unsafe Smwt. Unsafe Very Unsafe Total Safe Total Unsafe 94%2% 94%2% 89%5% 84%6% 75%4% 68%12% 22 20 Residents feel somewhat safer bicycling and driving in Dublin. Q8. How safe do you feel in Dublin _____? Do you feel safe, unsafe, or neither safe nor unsafe? ^Not Part of Split Sample Activity 2019 2021 Difference Bicycling 61%68%+7% ^In general 89%94%+5% Driving on Dublin streets 79%84%+5% Walking or playing in the City park closest to your residence 91%89%-2% Walking in your neighborhood 97%94%-3% Walking in the downtown area 82%75%-7% (Total Safe) The decline in perceived safety walking downtown is driven by more who say they can’t rate it –likely an impact of the pandemic. 23 21 Views of City Government 24 22 Profiles of City Engagement 50% 32% 18% Highly Engaged Residents: 2+ of 3 They are disproportionately Latino, high- school educated, HH income $100K-$150K, and lived in Dublin 21+ years. Somewhat Engaged Residents: 1 of 3 They are disproportionately HH income <$100K and $250K+, lived in Dublin 16-20 years, and non-college white residents. Less Engaged Residents: 0 of 3 They are disproportionately African Americans, less than 5 years in Dublin, renters, ages 65-74, and east Dublin. Residents were evaluated on three conditions: 1) Know enough to rate the City on job performance 2) Know enough to rate the City’s services/programs 3) Have heard at least a little of the Preferred Vision 25 23 City Engagement Profiles by Ethnicity Demographic group Highly engaged Somewhat engaged Less engaged All respondents 39%42%20% White residents 38%42%21% Latino residents 69%27%4% African American residents*33%30%36% Asian American/Pacific Islander residents 32%49%19% All People of Color 40%41%19% *Small sample size 26 24 While majorities still saw at least some need for funding, fewer saw “a great need.” Q4. Do you think there is a great need, some need, a little need, or no real need for additional funds to continue to provide the level of City services that Dublin residents need and want? 24% 34% 12% 18% 12% Great need Some need A little need No real need Don’t know 18% 38% 13% 20% 11% Great/ Some Need55% A Little/No Real Need 33% Great/ Some Need 58% A Little/No Real Need30% 2019 2021 27 25 Overall services are viewed favorably, but many are critical of infrastructure planning. Q7. Excellent/Good 63% 39% 34% 34% 11% 8% 5% 5% 51% 32% 29% 29% 22% 26% 23% 25% 13% 12% 28% 11% 21% 32% 12% Providing services in general Operating in a way that is open and accountable to the public Managing the City's budgetand finances Planning for the City's future infrastructure needs, in terms of designing future City roads andtraffic controls Excellent Good Fair Poor Don't Know I am going to ask you about some specific services that the City of Dublin provides. Please tell me whether you think the City is doing an excellent, good, fair, or poor job in providing that service. If you have no opinion or don't know about a particular function of government that I mention to you, you can tell me that too. 28 26 However, views of infrastructure planning are trending positive, along with other areas. Q7. I am going to ask you about some specific services that the City of Dublin provides. Please tell me whether you think the City is doing an excellent, good, fair, or poor job in providing that service. If you have no opinion or don't know about a particular function of government that I mention to you, you can tell me that too. Service 2019 2021 Difference Planning for the City's future infrastructure needs, in terms of designing future City roads and traffic controls 23%34%+11% Managing the City's budget and finances 27%34%+7% Providing services in general 57%63%+6% Operating in a way that is open and accountable to the public 33%39%+6% (Excellent/Good) 29 27 Importance of and Satisfaction with City Services and Programs 30 28 Assessing City Services Respondents were asked to rate the importance of 23 services and programs that the City provides: is it extremely, very, somewhat or not too important to making Dublin a good place to live? Then they were asked whether they were satisfied or dissatisfied with the same list of services and programs. We also looked at the interaction of importance and satisfaction levels to show areas of strength and areas for improvement. 31 29 Public safety services, traffic management, and park maintenance are top priorities. Q9. ^Not Part of Split Sample How important each service is to making Dublin a good place to live: extremely important, very important, somewhat important, or not too important. If you have no opinion or don't know about a service I mention to you, you can tell me that too. 63% 55% 48% 36% 46% 44% 29% 33% 38% 50% 39% 40% 6% 10% 10% 13% 11% 13% Providing 911 emergencyresponse services ^Police treating the local community professionally Providing fire protection services Maintaining City parks Managing traffic signal timing and traffic flow on City streets Providing safe sidewalks and pathsfor pedestrians Ext. Impt.Very Impt.Smwt. Impt.Not Too Impt.No Opin./Don't Know Ext./Very Impt. 92% 88% 86% 86% 85% 84% 32 30 Four in five ranked maintaining City buildings and youth programs as important priorities. Q9. How important each service is to making Dublin a good place to live: extremely important, very important, somewhat important, or not too important. If you have no opinion or don't know about a service I mention to you, you can tell me that too. Split Sample 45% 30% 44% 46% 33% 38% 52% 37% 33% 44% 13% 15% 14% 16% 21% Providing playing fields for youth andadult sports Providing recreational programs and opportunities for youth Preserving open space Repairing and maintaining localstreets and roads Ext. Impt.Very Impt.Smwt. Impt.Not Too Impt.No Opin./Don't Know Ext./Very Impt. 83% 82% 80% 79% 77% Keeping City buildings, such as the library, Shannon Community Center, the Senior Center, The Wave Aquatic Complex, and local police and fire stations, clean and in good condition 33 31 Three in four placed importance on trails, police, bike lanes, and supporting businesses. Q9. How important each service is to making Dublin a good place to live: extremely important, very important, somewhat important, or not too important. If you have no opinion or don't know about a service I mention to you, you can tell me that too. Split Sample 41% 39% 36% 33% 34% 33% 27% 35% 37% 39% 43% 40% 41% 45% 18% 18% 19% 17% 19% 20% 22% 5% 5% 6% Maintaining City open space trails Providing police protection Providing safe bicycle lanes and paths Supporting Dublin as a good placeto do business Conducting fire and code safetybuilding inspections Recruiting and retaining companies and businesses to the city Providing public library services Ext. Impt.Very Impt.Smwt. Impt.Not Too Impt.No Opin./Don't Know Ext./Very Impt. 76% 76% 76% 76% 74% 74% 72% 34 32 Dublin residents put relatively less importance to cultural activities and school police officers. Q9. How important each service is to making Dublin a good place to live: extremely important, very important, somewhat important, or not too important. If you have no opinion or don't know about a service I mention to you, you can tell me that too. Split Sample 31% 30% 22% 24% 18% 17% 37% 36% 37% 34% 36% 37% 24% 21% 30% 21% 24% 28% 15% 18% 12% 10% 7% 6% 6% Providing recreation opportunities and programs, such as education, art, exercise, and wellness programs Managing the permitting process when builders, homeowners, or businesses request new construction or remodels Providing programs for seniors Supporting Neighborhood Watch programs Assigning police officers to local schools to promote school safety Providing cultural activities and events Ext. Impt.Very Impt.Smwt. Impt.Not Too Impt.No Opin./Don't Know Ext./Very Impt. 68% 66% 59% 58% 54% 54% 35 33 Residents now feel youth activities and business support are more important; police services are less important. More Important (Ext/Very)Less Important (Ext/Very) (+8%) Providing playing fields for youth and adult sports (-14%) Assigning police officers to local schools to promote school safety (+8%) Recruiting and retaining companies and businesses to the city (-12%) Providing police protection (+6%) Providing recreational programs and opportunities for youth (-9%) Repairing and maintaining local streets and roads (-7%) Supporting Neighborhood Watch programs (-6%) Conducting fire and code safety building inspections (-6%) Providing fire protection services 36 34 Residents are most satisfied with parks, City buildings, roads, and areas for sports. Q10. Split Sample This time I would like you to tell me how satisfied you are personally with the job being done by the City of Dublin in providing that program or service to City residents: very satisfied, somewhat satisfied, somewhat dissatisfied, or very dissatisfied. If you have no opinion or don't know about a service I mention to you, you can tell me that too. 47% 46% 42% 40% 39% 42% 39% 39% 40% 43% 45% 44% 39% 42% 7% 9% 7% 10% 12% 6% 5% 10% 8% 15% 6% Maintaining City parks Providing playing fields for youth andadult sports Repairing and maintaining local streetsand roads Maintaining City open space trails Providing safe sidewalks and pathsfor pedestrians Providing public library services Very Sat.Smwt. Sat.Don't Know/No Opin.Smwt. Dissat.Very Dissat.Total Sat.Total Dissat. 86%13% 86%8% 85%6% 85%11% 83%10% 81%17% 81%8% Keeping City buildings, such as the library, Shannon Community Center, the Senior Center, The Wave Aquatic Complex, and local police and fire stations, clean and in good condition 37 35 Over three in four were satisfied with bike lanes, recreation opportunities, and fire services. Q10. This time I would like you to tell me how satisfied you are personally with the job being done by the City of Dublin in providing that program or service to City residents: very satisfied, somewhat satisfied, somewhat dissatisfied, or very dissatisfied. If you have no opinion or don't know about a service I mention to you, you can tell me that too. ^Not Part of Split Sample 25% 30% 48% 37% 37% 32% 23% 37% 55% 48% 29% 38% 37% 38% 47% 32% 9% 14% 18% 12% 12% 17% 25% 10% 5% 11% 10% 9% 17% 5% 9% Providing safe bicycle lanes and paths Providing recreation opportunities and programs, such as education, art, exerciseand wellness programs Providing fire protection services Providing recreational programs and opportunities for youth Providing police protection ^Police treating the local community professionally Managing traffic signal timing and traffic flow on City streets Providing 911 emergency response services Very Sat.Smwt. Sat.Don't Know/No Opin.Smwt. Dissat.Very Dissat.Total Sat.Total Dissat. 79%12% 78%8% 77%5% 75%13% 74%14% 71%13% 71%26% 70%5% 38 36 One in three were dissatisfied with the City's efforts to preserve open space. Q10. This time I would like you to tell me how satisfied you are personally with the job being done by the City of Dublin in providing that program or service to City residents: very satisfied, somewhat satisfied, somewhat dissatisfied, or very dissatisfied. If you have no opinion or don't know about a service I mention to you, you can tell me that too. Split Sample 29% 22% 20% 19% 21% 25% 20% 21% 15% 33% 40% 42% 40% 34% 29% 31% 25% 29% 21% 17% 21% 6% 38% 36% 33% 42% 34% 11% 15% 15% 16% 5% 10% 13% 9% 18% 6% 6% 19% Supporting Dublin as a good placeto do business Providing cultural activities and events Recruiting and retaining companies and businesses to the city Preserving open space Conducting fire and code safetybuilding inspections Providing programs for seniors Supporting Neighborhood Watch programs Assigning police officers to local schools to promote school safety Very Sat.Smwt. Sat.Don't Know/No Opin.Smwt. Dissat.Very Dissat.Total Sat.Total Dissat. 62%18% 62%21% 62%17% 59%35% 56%6% 53%11% 51%17% 46%12% 45%21%Managing the permitting process when builders, homeowners, or businesses request new construction or remodels 39 37 They are more satisfied with business services, permitting and bike and traffic infrastructure. More Satisfied Less Satisfied Conducting fire and code safety building inspections +14 Providing cultural activities and events -11 Recruiting and retaining companies and businesses to the city +13 Providing police protection -10 Managing traffic signal timing and traffic flow on City streets +12 Providing safe sidewalks and paths for pedestrians -7 Providing safe bicycle lanes and paths +10 Managing the permitting process when builders, homeowners, or businesses request new construction or remodels +9 Repairing and maintaining local streets and roads +8 Providing recreational programs and opportunities for youth +6 40 38 It can be informative for planning and budgeting purposes to combine the importance and satisfaction ratings to see if there are any relative mismatches between importance and satisfaction. 41 39Q9 & Q10. 0% 20% 40% 60% 80% 100% 0%20%40%60%80%100% To t a l S a t i s f a c t i o n Extremely/Very Important All services are generally seen as important, but given unfamiliarity with many, some satisfaction levels appear somewhat low. 42 40Q9 & Q10. 0% 20% 40% 60% 80% 100% 0%20%40%60%80%100% To t a l S a t i s f a c t i o n Extremely/Very Important Removing the "don't knows" from the satisfaction ratings to create "informed" satisfaction ratings creates a cluster of services in the upper right ... Let’s zoom in to look at these more closely… 43 41Q9 & Q10. 50% 60% 70% 80% 90% 100% 50%60%70%80%90%100% To t a l S a t i s f a c t i o n Extremely/Very Important In general, it appears that informed satisfaction levels are the highest with services residents deem to be most important... 44 42Q9 & Q10. Preserving open space Managing traffic signal timing and traffic flow on City streets Managing the permitting process when builders, homeowners, or businesses request new construction or remodels 50% 60% 70% 80% 90% 100% 50%60%70%80%90%100% To t a l S a t i s f a c t i o n Extremely/Very Important The three potential exceptions are traffic management, permitting, and preserving open space. 45 43 Those with an opinion of the City’s COVID services broadly viewed them positively. Q11. I am going to mention services and programs the City has offered in response to the coronavirus pandemic. Please tell me how satisfied you are personally with the job being done by the City of Dublin in providing that program or service to City residents: very satisfied, somewhat satisfied, somewhat dissatisfied, or very dissatisfied. If you have no opinion or don't know about a service I mention to you, you can tell me that too. 28% 28% 16% 20% 12% 10% 38% 33% 27% 19% 23% 20% 15% 28% 50% 51% 55% 62% 14% 8% 5% 7% 6% 6% 6%Communicating COVID-19 updates Enforcing County Health Officer Orders Transitioning City services and processes like Development Plan Check and business license permit application to virtual formats Providing childcare and recreational activities for the children of essential workers Providing support and financial relief for small businesses Providing grants and support for families at risk of being evicted or losing their homes Very Satis.Smwt. Satis.No Opin./Don't Know Smwt. Dissatis.Very Dissatis.Total Sat.Total Dissat. 66%20% 61%11% 43%7% 39%10% 35%10% 30%8% 46 44 Views of the Downtown Dublin Preferred Vision 47 45 By a two-to-one ratio, more residents believe development is good for Dublin than bad. Q15. I am going to read you a pair of statements about recent and planned development in Dublin. Please choose the one which comes closest to your opinion. Please choose just one even if it’s hard to decide. 60% 31% 9% Development is good for Dublin overall, because we need more housing options, including affordable housing; local businesses and restaurants; and things for us to do close to home Development is bad for Dublin overall, because it creates more traffic, increases demand on public services, and changes the character of our community Both/Neither/Don't know OR 48 46 This broadly positive view of development is a reversal of views held in 2019. Q15. I am going to read you a pair of statements about recent and planned development in Dublin. Please choose the one which comes closest to your opinion. Please choose just one even if it’s hard to decide. 2019 2021 38% 59% 3% 60% 31% 9% Development is good for Dublin overall, because we need more housing options, including affordable housing; local businesses and restaurants; and things for us to do close to home Development is bad for Dublin overall, because it creates more traffic, increases demand on public services, and changes the character of our community Both/Neither/Don't know OR 49 47 This change in attitudes holds across major demographic categories (except 65+). Demographic Group 2019 2021 Diff. Men 41%61%+20 Women 59%37%+22 Ages 18-49 36%64%+28 Ages 50-64 34%50%+16 Ages 65+47%50%+3 Homeowners 35%58%+23 Renters 46%73%+27 West Dublin 40%58%+18 East Dublin 33%64%+31 White Residents 39%57%+18 Residents of Color 37%63%+26 % Agreeing Development is More Good than Bad 50 48 More than half have not heard of the Downtown Dublin Preferred Vision plan. Q12. Have you heard of the Downtown Dublin Preferred Vision? 7% 35% 55% 3% Yes, a great deal Yes, a little No, have not heard of it Don't Know Total Yes42% Those most likely to have heard of the plan include: Latino residents; White residents, especially women, those above 50, and those college- educated; Older residents in general; and Higher-income households. 51 49 Four in five support the Dublin Preferred Vision as described; half strongly support. Q13. In late 2019, after months of community outreach and input, the City Council adopted the Downtown Dublin Preferred Vision, which provides a roadmap to redeveloping the retail district of downtown Dublin over the next 30 to 50 years into a walkable and vibrant Main Street. This would adapt to growth by providing for a mix of land uses near one another like retail, offices and housing at different price points, and develop neighborhoods with easy, safe access to schools, parks, shops and restaurants, especially for walking and biking. In general, is this something you would support or oppose for Dublin’s future? 51% 31% 3% 7% 8% Strongly support Somewhat support Somewhat oppose Strongly oppose Don't know Total Support83% Total Oppose10% 52 50 Four in five or more support the plan across gender and age. Q13. In late 2019, after months of community outreach and input, the City Council adopted the Downtown Dublin Preferred Vision, which provides a roadmap to redeveloping the retail district of downtown Dublin over the next 30 to 50 years into a walkable and vibrant Main Street. This would adapt to growth by providing for a mix of land uses near one another like retail, offices and housing at different price points, and develop neighborhoods with easy, safe access to schools, parks, shops and restaurants, especially for walking and biking. In general, is this something you would support or oppose for Dublin’s future? 54% 46% 57% 42% 45% 30% 35% 29% 40% 37% 7% 9% 7% 5% 9% 9% 15% Men Women 18-49 50-64 65+ Strng. Supp.Smwt. Supp.Don't Know Smwt. Opp.Strng. Opp. View of Downtown Dublin Preferred Vision by Gender & Age Total Support Total Oppose 84%9% 81%11% 87%7% 82%13% 82%15% 53 51 Broad support cut across neighborhood and ethnicity, as well. Q13. In late 2019, after months of community outreach and input, the City Council adopted the Downtown Dublin Preferred Vision, which provides a roadmap to redeveloping the retail district of downtown Dublin over the next 30 to 50 years into a walkable and vibrant Main Street. This would adapt to growth by providing for a mix of land uses near one another like retail, offices and housing at different price points, and develop neighborhoods with easy, safe access to schools, parks, shops and restaurants, especially for walking and biking. In general, is this something you would support or oppose for Dublin’s future? *Small sample size 49% 56% 53% 45% 43% 52% 50% 32% 30% 30% 47% 36% 28% 33% 8% 8% 5% 8% 12% 10% 6% 7% 5% 7% 13% 6% 6% West East White Residents Latino Residents *African American Residents Asian/Pacific Islander Residents All Residents of Color Strng. Supp.Smwt. Supp.Don't Know Smwt. Opp.Strng. Opp. View of Downtown Dublin Preferred Vision by Neighborhood & Race/Ethnicity Total Support Total Oppose 81%11% 85%7% 83%13% 93%4% 79%13% 81%7% 83%7% 54 52 Newer arrivals to the city were more likely to offer strong support for the vision. Q13. In late 2019, after months of community outreach and input, the City Council adopted the Downtown Dublin Preferred Vision, which provides a roadmap to redeveloping the retail district of downtown Dublin over the next 30 to 50 years into a walkable and vibrant Main Street. This would adapt to growth by providing for a mix of land uses near one another like retail, offices and housing at different price points, and develop neighborhoods with easy, safe access to schools, parks, shops and restaurants, especially for walking and biking. In general, is this something you would support or oppose for Dublin’s future? 62% 68% 60% 35% 34% 52% 48% 28% 18% 26% 31% 47% 28% 45% 9% 5% 5% 18% 6% 9% 5% 5% 6% 7% 10% 10% 8% 0-5 Years 6-10 Years 11-15 Years 16-20 Years 21+ Years Homeowners Renters Strng. Supp.Smwt. Supp.Don't Know Smwt. Opp.Strng. Opp. View of Downtown Dublin Preferred Vision by Residency Length & Residence Total Support Total Oppose 89%1% 85%10% 86%9% 66%15% 81%13% 80%11% 92%4% 55 53 Residents of higher-income households are more likely to support the plan. Q13. In late 2019, after months of community outreach and input, the City Council adopted the Downtown Dublin Preferred Vision, which provides a roadmap to redeveloping the retail district of downtown Dublin over the next 30 to 50 years into a walkable and vibrant Main Street. This would adapt to growth by providing for a mix of land uses near one another like retail, offices and housing at different price points, and develop neighborhoods with easy, safe access to schools, parks, shops and restaurants, especially for walking and biking. In general, is this something you would support or oppose for Dublin’s future? 33% 44% 59% 62% 73% 48% 50% 60% 44% 33% 32% 32% 14% 35% 29% 30% 9% 15% 9% 11% 7% 6% 12% 9% 7% <$100,000 $100,000-$150,000 $150,000-$200,000 $200,000-$250,000 $250,000+ Highly Engaged Somewhat Engaged Less Engaged Strng. Supp.Smwt. Supp.Don't Know Smwt. Opp.Strng. Opp. View of Downtown Dublin Preferred Vision by Household Income & City Engagement Total Support Total Oppose 77%14% 77%7% 91%7% 94%6% 87%4% 83%13% 79%10% 90%4% 56 54 Each element of the plan individually had support form more than three-quarters. Q14. I am going to read you a few potential elements of this plan for the downtown area. Please tell me whether you support or oppose it. 65% 62% 53% 43% 25% 29% 36% 35%8% 6% 10% A walkable, pedestrian-friendly street grid surrounding Main Street A new "Main Street", with walkable shops and restaurants A one-acre town square park Mixed -use development, providing for retail, offices and housing, including affordable housing Strng. Supp.Smwt. Supp.Don't Know Smwt. Opp.Strng. Opp. Total Supp.Total Opp. 91%7% 91%8% 89%8% 78%18% 57 55 Interactions with the City 58 56 Among those who interacted with the City, four in five were satisfied. Q16 & Q18. Yes31% No68% Don'tKnow1% Over the last two years, have you had contact with a City department or agency in person, on the phone, or via email? Would you say that you were very satisfied, somewhat satisfied, not too satisfied, or not at all satisfied with the overall level of customer service you received? 52% 28% 6% 12% 1% Verysatisfied Somewhatsatisfied Not toosatisfied Not at allsatisfied Don't know Total Satisfied80% Total Dissatisfied19% (Asked of Those who Interacted) 59 57 Residents mostly interacted with the police, permit counter, and parks and recreation. Q17. With which City department did you have contact? (Asked of Yes Respondents, Open-ended, Multiple Responses Accepted; n=124) 22% 18% 17% 15% 7% 7% 6% 6% 3% 2% 2% 19% 4% Police Recreation Parks Planning Business Licensing Housing Public Works/Engineering Library Services Street Maintenance Other Don't know Building and Safety Services/Permit Counter City Administration/Human Resources In comparison to City interactions in 2019: Interaction with police has declined from 35% Contact with Building and Safety increased from 5% Contact with Recreation increased from 11% Parks contact increased from 8% 60 58 Communicating with Residents 61 59 Residents said they are most likely to pay attention to word of mouth and a City website. Q20. Split Sample I am going to read a list of ways the City of Dublin may provide information to local residents. Please tell me whether you would definitely pay attention, maybe pay attention, or definitely not pay attention to information about the City if it were presented to you in that way. 50% 38% 45% 28% 35% 38% 49% 36% 52% 43% 13% 11% 17% 15% 9% 8% 7% Information from a friend or neighbor A website publicized to local residents An e-newsletter from your City Information on the City of Dublin website The Recreation Activity Guide Def. Pay Attn.Maybe Pay Attn.Def. Not Pay Attn.Don't Know Total Pay Attn. 87% 86% 81% 80% 78% 62 60 Three in four said they would pay attention to the City Report newsletter. Q20. I am going to read a list of ways the City of Dublin may provide information to local residents. Please tell me whether you would definitely pay attention, maybe pay attention, or definitely not pay attention to information about the City if it were presented to you in that way. Split Sample 32% 23% 27% 28% 33% 26% 24% 42% 50% 44% 38% 31% 38% 36% 19% 24% 26% 31% 23% 31% 34% 6% 12% 6% The City Report newsletter andAnnual Report A booth at a special event, such as a fair, festival, or farmers' market A news article in a local newspaper,in print or online A post on the City's Facebook, Instagram, or Twitter account A notification from the City or alerton Nixle A radio, television, or newspaper ad A post on Nextdoor.com Def. Pay Attn.Maybe Pay Attn.Def. Not Pay Attn.Don't Know Total Pay Attn. 74% 73% 70% 66% 64% 64% 60% 63 61 Word of mouth and e-newsletters were the most popular media across age groups. Q20. I am going to read a list of ways the City of Dublin may provide information to local residents. Please tell me whether you would definitely pay attention, maybe pay attention, or definitely not pay attention to information about the City if it were presented to you in that way. Split Sample (Total Pay Attention) Method of Communication All Residents Age 18-49 50-64 65+ Information from a friend or neighbor 87%89%83%85% A website publicized to local residents 86%89%87%68% An e-newsletter from your City 81%82%81%86% Information on the City of Dublin website 80%78%88%83% The Recreation Activity Guide 78%80%83%65% The City Report newsletter and Annual Report 74%76%75%74% A booth at a special event, such as a fair, festival, or farmers' market 73%74%75%74% A news article in a local newspaper, in print or online 70%68%69%90% A post on the City's Facebook, Instagram, or Twitter account 66%73%66%55% A notification from the City or alert on Nixle 64%60%79%54% A radio, television, or newspaper ad 64%58%77%67% A post on Nextdoor.com 60%59%63%70% 64 62 Conclusions 65 63 Residents shared a variety of things they felt the City should address most urgently. Q19. In your opinion, what is the most important thing the City of Dublin can do to improve City services for the people who live and/or work here? (Open-ended) 12%11%10%9%8%7%7%7%6%5%5%4%4%3%3%3%2% 8%5%9% Slow growth and developmentTraffic congestion/safetyImprove transparency/communicationImprove roads/sidewalksMore police patrols/visibilityImprove public transitInvest in education/Build another schoolMore jobs/new businessesProtect/maintain parks/open spaceAffordable housingMaintain infrastructureActivities for youth/familiesNo issues/Continue good workGeneral maintain quality of lifeImprove customer serviceDevelop Downtown area/walkable Address affordability/cost of living OtherDon't knowRefused 66 64 Comparing most urgent issues to 2019 Managing growth and improving traffic conditions remain the most repeated concerns,though the share of respondents who mentioned these issues have gone down (26%to 12%for the former ;and 22%to 11%for the latter). Improving transparency and communication has emerged as a more common issue (from 4%to 10%). Fewer residents mentioned the need for building new schools compared to 2019 (17%to 7%). Other issues have statistically remained the same in resident demand since 2019. 67 65 Conclusions Residents have broadly positive views of Dublin:they feel it’s a great place to live and raise a family,that it is safe,and give good ratings on job performance. There are a few key issues that remain concerning –and they are the same ones that were concerns in 2019 –namely,traffic,affordability,and the pressures of growth and development. The coronavirus pandemic has shifted some perceptions:Notably,people see youth activities and recreation as more important than in 2019,and they are more satisfied with them.Those familiar with the City’s COVID responses are happy with them as well. However,growth and development is a complex issue.Most residents feel it is a net positive,especially when it address a couple of areas of concern :housing and things to do.Residents see growth as increasing traffic and decreasing available open space. Residents support more development if it is consistent with the Vision:more things to do,more “walkability,”and a new park in the center of town .Given this specific vision,support for development is much broader than it was two years ago . 68 For more information, contact: 1999 Harrison St., Suite 2020 Oakland, CA 94612 Phone (510) 451-9521 Fax (510) 451-0384 Curt Below Curt@FM3research.com Miranda Everitt Miranda@FM3research.com 69 STAFF REPORT CITY COUNCIL Page 1 of 4 DATE: March 11, 2023 TO: Honorable Mayor and City Councilmembers FROM: Linda Smith, City Manager SUBJECT: Remote Meetings Prepared by: John Bakker, City Attorney and Marsha Moore, MMC, City Clerk EXECUTIVE SUMMARY: The City Council will receive a presentation regarding remote meetings and authority established by Assembly Bill 2449. STAFF RECOMMENDATION: Receive the presentation and provide feedback. FINANCIAL IMPACT: None. DESCRIPTION: Background Teleconferencing Under the Brown Act The law in effect prior to COVID-19 (“the traditional teleconferencing rules”) allowed and continues to allow teleconferencing. (See Gov. Code §54953, Subd. (b) [Attachment 1]). The traditional teleconferencing rules contain the following significant caveats: each teleconference location must be disclosed on the agenda and open to the public and a quorum must be within the City. The traditional teleconferencing rules remain in effect, despite the enactment of Assembly Bill (AB) 2449’s additional teleconferencing authority (discussed below). After the various state and local COVID-19 shelter-in-place orders, the Governor issued a series of executive orders that suspended the Brown Act’s teleconferencing restrictions. Eventually, the Governor allowed the executive order to expire. In response, the Legislature adopted AB 361 in 2021 to allow teleconference meetings as the pandemic continued, subject 70 Page 2 of 4 to certain restrictions. The City was already operating under a hybrid structure for meetings, allowing members of the public to participate in person or via Zoom. At its May 3, 2022, meeting, the City Council adopted the first resolution allowing the City Council and its legislative bodies to meet virtually, including hybrid meetings, pursuant to AB 361. The City can no longer use AB 361 since the expiration of the Governor’s emergency proclamation expired on February 28, 2023. Assembly Bill No. 2449 AB 2449 creates additional authority for remote meetings. Like the traditional telecommunications rules, AB 2449 has a few significant rules. In particular: 1. At least a quorum must participate in person at a site open to the public. 2. Legislative body members can participate remotely only if they have a a. “Just cause” (child or family care, need related to disability, contagious illness, or travel on official business of the agency or another state or local agency) or b. “Emergency circumstances” (physical or family medical emergency) (The findings to support this can be made at the meeting and must be acted on by the legislative body.) 3. If members participate remotely under AB 2449: a. They must “participate through both audio and visual technology.” b. The public is entitled to “remotely hear and visually observe” and “remotely address” the meeting. c. Disclose the presence of persons in the room with them over 18 years of age, and their relationship. 4. Members are limited to the number of times this authority can be used: a. Limited to two meetings per calendar year using ‘just cause’ and no more than three consecutive months, or b. 20% of regular meetings using either ‘just cause’ or ‘emergency circumstances.’ Analysis It is the City Attorney’s view that agencies can elect not to use AB 2449’s teleconferencing authority. While the statute seems designed to allow individual councilmembers to choose to participate remotely in certain very limited circumstances that create a need for their absence, the statute also says that legislative bodies “may use teleconferencing.” Thus, the City Council can determine whether or not to use AB 2449 (and even adopt more restrictive rules governing its use). Staff suggests two options for the City Council to consider. These high-level options are focused on City Council meetings, and the City Council could choose to adopt rules that vary among the City Council, its committees, and the various commissions. Option 1 – Discontinue Hybrid Meetings, Prohibit Use of AB 2249, and Follow the Current Rules for the Conduct of Meetings of the City Council Regarding Remote Meetings 71 Page 3 of 4 Under option one, the City Council would no longer meet under a hybrid format and Zoom would not be available for public comment, Councilmembers, Staff, or consultants. Meetings would be held in-person and operate under the traditional methods of teleconferencing. In addition, the Planning Commission would no longer hold a hybrid meeting. City Council meetings have experienced a small number of public commenters participating remotely, and more members of the public now appear to be comfortable participating in the meeting from the Council Chamber. In order to participate remotely under Option 1, Councilmembers would be required to post their location on the agenda and open their location up to the public and all other applicable rules would have to be followed. Should the City Council choose Option 1, Staff would bring a future agenda item requesting that the City Council act to not authorize the City Council or other legislative bodies to participate remotely under the authority established by Assembly Bill 2449. Option 2 – Continue to Hold Hybrid Meetings and Allow Teleconferencing Through Traditional Teleconferencing or the New Authority Allowed Under AB 2449 Meetings would continue to be held as they are today, and Councilmembers would be able to participate via Zoom under either the traditional methods or under the new authority allowed by AB 2449. Continuing to operate hybrid meetings would allow Councilmembers to participate remotely and provide a virtual option for the public. In addition, City consultants and staff (when necessary) could continue to participate remotely. Under the authority created by AB 2449, Councilmembers take on additional responsibilities to provide a brief explanation of their need to participate remotely, keep track of how many times they have participated remotely, and the City Council will have to act, at times last minute, to approve a colleague’s remote attendance. This can become burdensome on the Councilmembers. Should the City Council choose Option 2, Staff would bring a future agenda item with edits to the Rules for Conduct of Meetings of the City Council outlining a process for remote participation under the AB 2449 authority. STRATEGIC PLAN INITIATIVE: None. 72 Page 4 of 4 NOTICING REQUIREMENTS/PUBLIC OUTREACH: The City Council Agenda was posted. ATTACHMENTS: 1) Gov. Code §54953 73 State of California GOVERNMENT CODE Section 54953 54953. (a) All meetings of the legislative body of a local agency shall be open and public, and all persons shall be permitted to attend any meeting of the legislative body of a local agency, except as otherwise provided in this chapter. (b)(1) Notwithstanding any other provision of law, the legislative body of a local agency may use teleconferencing for the beneﬁt of the public and the legislative body of a local agency in connection with any meeting or proceeding authorized by law. The teleconferenced meeting or proceeding shall comply with all otherwise applicable requirements of this chapter and all otherwise applicable provisions of law relating to a speciﬁc type of meeting or proceeding. (2)Teleconferencing, as authorized by this section, may be used for all purposes in connection with any meeting within the subject matter jurisdiction of the legislative body. If the legislative body of a local agency elects to use teleconferencing, the legislative body of a local agency shall comply with all of the following: (A) All votes taken during a teleconferenced meeting shall be by rollcall. (B) The teleconferenced meetings shall be conducted in a manner that protects the statutory and constitutional rights of the parties or the public appearing before the legislative body of a local agency. (C)The legislative body shall give notice of the meeting and post agendas as otherwise required by this chapter. (D) The legislative body shall allow members of the public to access the meeting and the agenda shall provide an opportunity for members of the public to address the legislative body directly pursuant to Section 54954.3. (3) If the legislative body of a local agency elects to use teleconferencing, it shall post agendas at all teleconference locations. Each teleconference location shall be identiﬁed in the notice and agenda of the meeting or proceeding, and each teleconference location shall be accessible to the public. During the teleconference, at least a quorum of the members of the legislative body shall participate from locations within the boundaries of the territory over which the local agency exercises jurisdiction, except as provided in subdivisions (d) and (e). (c)(1) No legislative body shall take action by secret ballot, whether preliminary or ﬁnal. (2)The legislative body of a local agency shall publicly report any action taken and the vote or abstention on that action of each member present for the action. (3) Prior to taking ﬁnal action, the legislative body shall orally report a summary of a recommendation for a ﬁnal action on the salaries, salary schedules, or compensation paid in the form of fringe beneﬁts of a local agency executive, as deﬁned STATE OF CALIFORNIA AUTHENTICATED ELECTRONIC LEGAL MATERIAL Attachment 1 74 in subdivision (d) of Section 3511.1, during the open meeting in which the ﬁnal action is to be taken. This paragraph shall not affect the public’s right under the California Public Records Act (Division 10 (commencing with Section 7920.000) of Title 1) to inspect or copy records created or received in the process of developing the recommendation. (d) (1) Notwithstanding the provisions relating to a quorum in paragraph (3) of subdivision (b), if a health authority conducts a teleconference meeting, members who are outside the jurisdiction of the authority may be counted toward the establishment of a quorum when participating in the teleconference if at least 50 percent of the number of members that would establish a quorum are present within the boundaries of the territory over which the authority exercises jurisdiction, and the health authority provides a teleconference number, and associated access codes, if any, that allows any person to call in to participate in the meeting and the number and access codes are identiﬁed in the notice and agenda of the meeting. (2) Nothing in this subdivision shall be construed as discouraging health authority members from regularly meeting at a common physical site within the jurisdiction of the authority or from using teleconference locations within or near the jurisdiction of the authority. A teleconference meeting for which a quorum is established pursuant to this subdivision shall be subject to all other requirements of this section. (3) For purposes of this subdivision, a health authority means any entity created pursuant to Sections 14018.7, 14087.31, 14087.35, 14087.36, 14087.38, and 14087.9605 of the Welfare and Institutions Code, any joint powers authority created pursuant to Article 1 (commencing with Section 6500) of Chapter 5 of Division 7 for the purpose of contracting pursuant to Section 14087.3 of the Welfare and Institutions Code, and any advisory committee to a county-sponsored health plan licensed pursuant to Chapter 2.2 (commencing with Section 1340) of Division 2 of the Health and Safety Code if the advisory committee has 12 or more members. (e) (1) The legislative body of a local agency may use teleconferencing without complying with the requirements of paragraph (3) of subdivision (b) if the legislative body complies with the requirements of paragraph (2) of this subdivision in any of the following circumstances: (A) The legislative body holds a meeting during a proclaimed state of emergency, and state or local ofﬁcials have imposed or recommended measures to promote social distancing. (B) The legislative body holds a meeting during a proclaimed state of emergency for the purpose of determining, by majority vote, whether as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees. (C) The legislative body holds a meeting during a proclaimed state of emergency and has determined, by majority vote, pursuant to subparagraph (B), that, as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees. (2) A legislative body that holds a meeting pursuant to this subdivision shall do all of the following: 75 (A) In each instance in which notice of the time of the teleconferenced meeting is otherwise given or the agenda for the meeting is otherwise posted, the legislative body shall also give notice of the means by which members of the public may access the meeting and offer public comment. The agenda shall identify and include an opportunity for all persons to attend via a call-in option or an internet-based service option. (B) In the event of a disruption that prevents the legislative body from broadcasting the meeting to members of the public using the call-in option or internet-based service option, or in the event of a disruption within the local agency’s control that prevents members of the public from offering public comments using the call-in option or internet-based service option, the legislative body shall take no further action on items appearing on the meeting agenda until public access to the meeting via the call-in option or internet-based service option is restored. Actions taken on agenda items during a disruption that prevents the legislative body from broadcasting the meeting may be challenged pursuant to Section 54960.1. (C) The legislative body shall not require public comments to be submitted in advance of the meeting and must provide an opportunity for the public to address the legislative body and offer comment in real time. (D) Notwithstanding Section 54953.3, an individual desiring to provide public comment through the use of an internet website, or other online platform, not under the control of the local legislative body, that requires registration to log in to a teleconference may be required to register as required by the third-party internet website or online platform to participate. (E) (i) A legislative body that provides a timed public comment period for each agenda item shall not close the public comment period for the agenda item, or the opportunity to register, pursuant to subparagraph (F), to provide public comment until that timed public comment period has elapsed. (ii) A legislative body that does not provide a timed public comment period, but takes public comment separately on each agenda item, shall allow a reasonable amount of time per agenda item to allow public members the opportunity to provide public comment, including time for members of the public to register pursuant to subparagraph (F), or otherwise be recognized for the purpose of providing public comment. (iii) A legislative body that provides a timed general public comment period that does not correspond to a speciﬁc agenda item shall not close the public comment period or the opportunity to register, pursuant to subparagraph (F), until the timed general public comment period has elapsed. (3) If a state of emergency remains active, or state or local ofﬁcials have imposed or recommended measures to promote social distancing, in order to continue to teleconference without compliance with paragraph (3) of subdivision (b), the legislative body shall, not later than 30 days after teleconferencing for the ﬁrst time pursuant to subparagraph (A), (B), or (C) of paragraph (1), and every 30 days thereafter, make the following ﬁndings by majority vote: 76 (A) The legislative body has reconsidered the circumstances of the state of emergency. (B) Any of the following circumstances exist: (i) The state of emergency continues to directly impact the ability of the members to meet safely in person. (ii) State or local ofﬁcials continue to impose or recommend measures to promote social distancing. (4) This subdivision shall not be construed to require the legislative body to provide a physical location from which the public may attend or comment. (f) (1) The legislative body of a local agency may use teleconferencing without complying with paragraph (3) of subdivision (b) if, during the teleconference meeting, at least a quorum of the members of the legislative body participates in person from a singular physical location clearly identiﬁed on the agenda, which location shall be open to the public and situated within the boundaries of the territory over which the local agency exercises jurisdiction and the legislative body complies with all of the following: (A) The legislative body shall provide at least one of the following as a means by which the public may remotely hear and visually observe the meeting, and remotely address the legislative body: (i) A two-way audiovisual platform. (ii) A two-way telephonic service and a live webcasting of the meeting. (B) In each instance in which notice of the time of the teleconferenced meeting is otherwise given or the agenda for the meeting is otherwise posted, the legislative body shall also give notice of the means by which members of the public may access the meeting and offer public comment. (C) The agenda shall identify and include an opportunity for all persons to attend and address the legislative body directly pursuant to Section 54954.3 via a call-in option, via an internet-based service option, and at the in-person location of the meeting. (D) In the event of a disruption that prevents the legislative body from broadcasting the meeting to members of the public using the call-in option or internet-based service option, or in the event of a disruption within the local agency’s control that prevents members of the public from offering public comments using the call-in option or internet-based service option, the legislative body shall take no further action on items appearing on the meeting agenda until public access to the meeting via the call-in option or internet-based service option is restored. Actions taken on agenda items during a disruption that prevents the legislative body from broadcasting the meeting may be challenged pursuant to Section 54960.1. (E) The legislative body shall not require public comments to be submitted in advance of the meeting and must provide an opportunity for the public to address the legislative body and offer comment in real time. (F) Notwithstanding Section 54953.3, an individual desiring to provide public comment through the use of an internet website, or other online platform, not under the control of the local legislative body, that requires registration to log in to a 77 teleconference may be required to register as required by the third-party internet website or online platform to participate. (2) A member of the legislative body shall only participate in the meeting remotely pursuant to this subdivision, if all of the following requirements are met: (A) One of the following circumstances applies: (i) The member notiﬁes the legislative body at the earliest opportunity possible, including at the start of a regular meeting, of their need to participate remotely for just cause, including a general description of the circumstances relating to their need to appear remotely at the given meeting. The provisions of this clause shall not be used by any member of the legislative body for more than two meetings per calendar year. (ii) The member requests the legislative body to allow them to participate in the meeting remotely due to emergency circumstances and the legislative body takes action to approve the request. The legislative body shall request a general description of the circumstances relating to their need to appear remotely at the given meeting. A general description of an item generally need not exceed 20 words and shall not require the member to disclose any medical diagnosis or disability, or any personal medical information that is already exempt under existing law, such as the Conﬁdentiality of Medical Information Act (Chapter 1 (commencing with Section 56) of Part 2.6 of Division 1 of the Civil Code). For the purposes of this clause, the following requirements apply: (I) A member shall make a request to participate remotely at a meeting pursuant to this clause as soon as possible. The member shall make a separate request for each meeting in which they seek to participate remotely. (II) The legislative body may take action on a request to participate remotely at the earliest opportunity. If the request does not allow sufﬁcient time to place proposed action on such a request on the posted agenda for the meeting for which the request is made, the legislative body may take action at the beginning of the meeting in accordance with paragraph (4) of subdivision (b) of Section 54954.2. (B) The member shall publicly disclose at the meeting before any action is taken, whether any other individuals 18 years of age or older are present in the room at the remote location with the member, and the general nature of the member’s relationship with any such individuals. (C) The member shall participate through both audio and visual technology. (3) The provisions of this subdivision shall not serve as a means for any member of a legislative body to participate in meetings of the legislative body solely by teleconference from a remote location for a period of more than three consecutive months or 20 percent of the regular meetings for the local agency within a calendar year, or more than two meetings if the legislative body regularly meets fewer than 10 times per calendar year. (g) The legislative body shall have and implement a procedure for receiving and swiftly resolving requests for reasonable accommodation for individuals with disabilities, consistent with the federal Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and resolving any doubt in favor of accessibility. In each instance 78 in which notice of the time of the meeting is otherwise given or the agenda for the meeting is otherwise posted, the legislative body shall also give notice of the procedure for receiving and resolving requests for accommodation. (h) The legislative body shall conduct meetings subject to this chapter consistent with applicable civil rights and nondiscrimination laws. (i) (1) Nothing in this section shall prohibit a legislative body from providing the public with additional teleconference locations. (2) Nothing in this section shall prohibit a legislative body from providing members of the public with additional physical locations in which the public may observe and address the legislative body by electronic means. (j) For the purposes of this section, the following deﬁnitions shall apply: (1) “Emergency circumstances” means a physical or family medical emergency that prevents a member from attending in person. (2) “Just cause” means any of the following: (A) A childcare or caregiving need of a child, parent, grandparent, grandchild, sibling, spouse, or domestic partner that requires them to participate remotely. “Child,” “parent,” “grandparent,” “grandchild,” and “sibling” have the same meaning as those terms do in Section 12945.2. (B) A contagious illness that prevents a member from attending in person. (C) A need related to a physical or mental disability as deﬁned in Sections 12926 and 12926.1 not otherwise accommodated by subdivision (g). (D) Travel while on ofﬁcial business of the legislative body or another state or local agency. (3) “Remote location” means a location from which a member of a legislative body participates in a meeting pursuant to subdivision (f), other than any physical meeting location designated in the notice of the meeting. Remote locations need not be accessible to the public. (4) “Remote participation” means participation in a meeting by teleconference at a location other than any physical meeting location designated in the notice of the meeting. Watching or listening to a meeting via webcasting or another similar electronic medium that does not permit members to interactively hear, discuss, or deliberate on matters, does not constitute remote participation. (5) “State of emergency” means a state of emergency proclaimed pursuant to Section 8625 of the California Emergency Services Act (Article 1 (commencing with Section 8550) of Chapter 7 of Division 1 of Title 2). (6) “Teleconference” means a meeting of a legislative body, the members of which are in different locations, connected by electronic means, through either audio or video, or both. (7) “Two-way audiovisual platform” means an online platform that provides participants with the ability to participate in a meeting via both an interactive video conference and a two-way telephonic function. (8) “Two-way telephonic service” means a telephone service that does not require internet access, is not provided as part of a two-way audiovisual platform, and allows participants to dial a telephone number to listen and verbally participate. 79 (9) “Webcasting” means a streaming video broadcast online or on television, using streaming media technology to distribute a single content source to many simultaneous listeners and viewers. (k) This section shall remain in effect only until January 1, 2024, and as of that date is repealed. (Amended (as amended by Stats. 2021, Ch. 165, Sec. 3) by Stats. 2022, Ch. 285, Sec. 1. (AB 2449) Effective January 1, 2023. Repealed as of January 1, 2024, by its own provisions. See later operative version, as amended by Sec. 2 of Stats. 2022, Ch. 285.) 80