HomeMy WebLinkAboutReso 19-23 Authorizing Staff to Purchase Computers and Related EquipmentReso. No. 19-23, Item 4.3 Adopted 03/07/2023 Page 1 of 1
RESOLUTION NO. 19 - 23
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AUTHORIZING STAFF TO PURCHASE COMPUTERS AND RELATED EQUIPMENT
FROM DELL MARKETING, L.P. IN EXCESS OF $45,000
WHEREAS, the City requires the use of desktop computers and related equipment for City
operations and routinely replaces computers and related equipment that has reached the end of its
useful life; and
WHEREAS, Staff desires to purchase computer equipment from Dell Marketing, L.P.; and
WHEREAS, Section 2.36.100(B)(9) of the Dublin Municipal Code allows for exceptions to the
typical public bidding process when the City is able to procure items from a competitive bid process
administered by another public agency; and
WHEREAS, Dell Marketing, L.P. has a valid pricing agreement publicly bid by NASPO
ValuePoint, which meets this Municipal Code provision for a publicly bid agreement, contract #
MNWNC-108, and the agreement is valid through July 31,2023 (Exhibit A); and
WHEREAS, Staff anticipates that the total cost of products purchased from Dell Marketing,
L.P. will exceed $45,000, and Section 2.36.090 of the Dublin Municipal Code requires City Council
approval of equipment with a cost greater than or equal to $45,000 .
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby
authorizes the City Manager as Purchasing Agent to p urchase computers and related equipment
from Dell Marketing, L.P., with a total cost greater than or equal to $45,000, under a purchasing
agreement publicly bid by NASPO ValuePoint through the term of the contract.
PASSED, APPROVED AND ADOPTED this 7th day of March 2023, by the following vote:
AYES: Councilmembers Hu, Josey, McCorriston, Qaadri and Mayor Hernandez
NOES:
ABSENT:
ABSTAIN:
______________________________________
Mayor
ATTEST:
______________________________________
City Clerk
Exhibit A
STATE OF MINNESOTA
Office of State Procurement
112 Administration Building
50 Sherburne Avenue
St. Paul, MN 55155
Voice: 651.296.2600
Fax: 651.297.3996
Persons with a hearing or speech disability may contact us by dialing 711 or 1.800.627.3529
May 7, 2021
Alyssa Sayles
Dell Marketing L.P.
One Dell Way
Mailstop RR1-33 Legal
Round Rock, TX 78682
Dear Ms. Sayles:
Please find enclosed Amendment 3 to NASPO Master Agreement No. MNWNC-108 for you to complete and return.
Using the DocuSign process, please have the attached document(s) signed
and routed for the State’s execution by May 14, 2021.
A current certificate of insurance from your insurer, in the amounts called for in the contract, is required now to
complete the contract document. The insurance requirements are attached for your convenience. Please have your
insurance provider send a copy of the COI electronically to Elizabeth Randa at Elizabeth.Randa@state.mn.us. No
contract document will be executed with your company until the COI has been received and approved.
If the Amendment is not properly executed it will be returned to you. Upon receipt of the properly executed document,
and after signatures are obtained from the appropriate State authorities, a copy of the completed Amendment will be
sent to your company.
If you have any questions, please feel free to contact me.
Sincerely,
Andy Doran
IT Acquisitions Supervisor
Enclosure(s)
cc: Pamela Kunhart
DocuSign Envelope ID: EAC889CC-0F07-480E-AB62-8DFA4A153228
Persons with a hearing or speech disability may contact us by dialing 711 or 1.800.627.3529
Amendment No. 3 to NASPO Master Agreement MNWNC-108
AMENDMENT NO. 3 TO NASPO MASTER AGREEMENT NO. MNWNC-108
THIS AMENDMENT is by and between the State of Minnesota, acting through its Commissioner of Administration
(“State”), and Dell Marketing L.P., One Dell Way, Mailstop RR1-33 Legal, Round Rock, TX 78682 (“Contractor” or
“Contract Vendor”).
WHEREAS, the State has a Contract with the Contractor identified as NASPO Master Agreement No. MNWNC-108, April
15, 2015, through July 31, 2021 (“Contract”), to provide Computer Equipment, Peripherals & Related Services; and
WHEREAS, Minn. Stat. § 16C.03, subd. 5, affords the Commissioner of Administration, or delegate pursuant to Minn.
Stat. § 16C.03, subd. 16, the authority to amend contracts; and
WHEREAS, the terms of the Contract allow the State to amend the Contract as specified herein, upon the mutual
agreement of the Office of State Procurement and the Contractor in a fully executed amendment to the Contract.
NOW, THEREFORE, it is agreed by the parties to amend the Contract as follows:
1. That NASPO Master Agreement No. MNWNC-108 is extended through July 31, 2022, at the same prices, terms, and
conditions.
This Amendment is effective beginning August 1, 2021, or upon the date that the final required signatures are obtained,
whichever occurs later, and shall remain in effect through contract expiration, or until the Contract is canceled,
whichever occurs first.
Except as herein amended, the provisions of the Contract between the parties hereto are expressly reaffirmed and
remain in full force and effect.
IN WITNESS WHEREOF, the parties have caused this Amendment to be duly executed intending to be bound thereby.
1. Dell Marketing L.P.
The Contractor certifies that the appropriate person(s) have
executed this Amendment on behalf of the Contractor as
required by applicable articles, bylaws, resolutions, or
ordinances.
By:
Signature
Printed Name
Title:
Date:
By:
Signature
Printed Name
Title:
Date:
2. Office of State Procurement
In accordance with Minn. Stat. § 16C.03, subd. 3.
By:
Title: Acquisition Management Specialist
Date:
3. Commissioner of Administration
Or delegated representative.
By:
Date:
DocuSign Envelope ID: EAC889CC-0F07-480E-AB62-8DFA4A153228
Contract Administrator
5/10/2021
Alyssa Sayles
5/14/2021
5/14/2021
STATE OF MINNESOTA
Office of State Procurement
112 Administration Building
50 Sherburne Avenue
St. Paul, MN 55155
Voice: 651.296.2600
Fax: 651.297.3996
Persons with a hearing or speech disability may contact us by dialing 711 or 1.800.627.3529
May 12, 2022
Renee Brand
Dell Marketing L.P.
One Dell Way
Mailstop RR1-33 Legal
Round Rock, TX 78682
Dear Ms. Brand:
Amendment No. 4 to NASPO Master Agreement No. MNWNC-108 is enclosed for you to complete and return.
Using the DocuSign process, please have the attached document(s) signed
and routed for the State’s execution by May 20, 2022.
If the Amendment is not properly executed it will be returned to you. Upon receipt of the properly executed document,
and after signatures are obtained from the appropriate State authorities, a copy of the completed Amendment will be
sent to your company.
If you have any questions, please feel free to contact me.
Sincerely,
Andy Doran
IT Acquisitions Supervisor
Enclosure(s)
cc: Cyndi Radel
Greg Garritty
Mike Hendrix
DocuSign Envelope ID: 3299F8E0-2A57-4746-A209-8989619C2878
Persons with a hearing or speech disability may contact us by dialing 711 or 1.800.627.3529
Amendment No. 4 to NASPO Master Agreement MNWNC-108
AMENDMENT NO. 4 TO NASPO MASTER AGREEMENT NO. MNWNC-108
THIS AMENDMENT is by and between the State of Minnesota, acting through its Commissioner of Administration
(“State”), and Dell Marketing L.P., One Dell Way, Mailstop RR1-33 Legal, Round Rock, TX 78682 (“Contractor” or
“Contract Vendor”).
WHEREAS, the State has a Contract with the Contractor identified as NASPO Master Agreement No. MNWNC-108, April
15, 2015, through July 31, 2022 (“Contract”), to provide Computer Equipment, Peripherals & Related Services; and
WHEREAS, Minn. Stat. § 16C.03, subd. 5, affords the Commissioner of Administration, or delegate pursuant to Minn.
Stat. § 16C.03, subd. 16, the authority to amend contracts; and
WHEREAS, the terms of the Contract allow the State to amend the Contract as specified herein, upon the mutual
agreement of the Office of State Procurement and the Contractor in a fully executed amendment to the Contract.
NOW, THEREFORE, it is agreed by the parties to amend the Contract as follows:
1. That NASPO Master Agreement No. MNWNC-108 is extended through February 28, 2023, at the same prices, terms,
and conditions.
This Amendment is effective beginning August 1, 2022, or upon the date that the final required signatures are obtained,
whichever occurs later, and shall remain in effect through contract expiration, or until the Contract is canceled,
whichever occurs first.
Except as herein amended, the provisions of the Contract between the parties hereto are expressly reaffirmed and
remain in full force and effect.
IN WITNESS WHEREOF, the parties have caused this Amendment to be duly executed intending to be bound thereby.
1. Dell Marketing L.P.
The Contractor certifies that the appropriate person(s) have
executed this Amendment on behalf of the Contractor as
required by applicable articles, bylaws, resolutions, or
ordinances.
By:
Signature
Printed Name
Title:
Date:
By:
Signature
Printed Name
Title:
Date:
2. Office of State Procurement
In accordance with Minn. Stat. § 16C.03, subd. 3.
By:
Title: Acquisition Management Specialist
Date:
3. Commissioner of Administration
Or delegated representative.
By:
Date:
DocuSign Envelope ID: 3299F8E0-2A57-4746-A209-8989619C2878
5/26/2022
Contract Administrator
Alyssa Sayles
5/26/2022
5/26/2022
Persons with a hearing or speech disability may contact us by dialing 711 or 1.800.627.3529
Amendment No. 5 to NASPO Master Agreement MNWNC-108
AMENDMENT NO. 5 TO NASPO MASTER AGREEMENT NO. MNWNC-108
THIS AMENDMENT is by and between the State of Minnesota, acting through its Commissioner of Administration
(“State”), and Dell Marketing L.P., One Dell Way, Mailstop RR1-33 Legal, Round Rock, TX 78682 (“Contractor” or
“Contract Vendor”).
WHEREAS, the State has a Contract with the Contractor identified as NASPO Master Agreement No. MNWNC-108, April
1, 2015, through February 28, 2023 (“Contract”), to provide Computer Equipment, Peripherals & Related Services; and
WHEREAS, Minn. Stat. § 16C.03, subd. 5, affords the Commissioner of Administration, or delegate pursuant to Minn.
Stat. § 16C.03, subd. 16, the authority to amend contracts; and
WHEREAS, the terms of the Contract allow the State to amend the Contract as specified herein, upon the mutual
agreement of the Office of State Procurement and the Contractor in a fully executed amendment to the Contract.
NOW, THEREFORE, it is agreed by the parties to amend the Contract as follows:
1.That NASPO Master Agreement No. MNWNC-108 is extended through July 31, 2023, at the same prices, terms, and
conditions.
This Amendment is effective upon the date that the final required signatures are obtained, and shall remain in effect
through contract expiration, or until the Contract is canceled, whichever occurs first.
Except as herein amended, the provisions of the Contract between the parties hereto are expressly reaffirmed and
remain in full force and effect.
IN WITNESS WHEREOF, the parties have caused this Amendment to be duly executed intending to be bound thereby.
1.Dell Marketing L.P.
The Contractor certifies that the appropriate person(s) have
executed this Amendment on behalf of the Contractor as
required by applicable articles, bylaws, resolutions, or
ordinances.
By:
Signature
Printed Name
Title:
Date:
By:
Signature
Printed Name
Title:
Date:
2.Office of State Procurement
In accordance with Minn. Stat. § 16C.03, subd. 3.
By:
Title: Acquisition Management Specialist
Date:
3.Commissioner of Administration
Or delegated representative.
By:
Date:
DocuSign Envelope ID: A1131CC0-2CC4-4271-AFF0-B574CFFD18AE
1/10/2023
ParaLegal Advisor
Katherine Castillo 2/1/2023
2/1/2023
Persons with a hearing or speech disability may contact us by dialing 711 or 1.800.627.3529
Amendment No. 5 to NASPO Master Agreement MNWNC-109
AMENDMENT NO. 5 TO NASPO MASTER AGREEMENT NO. MNWNC-109
THIS AMENDMENT is by and between the State of Minnesota, acting through its Commissioner of Administration
(“State”), and EMC Corporation, 176 South Street, Hopkinton, MA 01748 (“Contractor” or “Contract Vendor”).
WHEREAS, the State has a Contract with the Contractor identified as NASPO Master Agreement No. MNWNC-109, April
1, 2015, through February 28, 2023 (“Contract”), to provide Computer Equipment, Peripherals & Related Services; and
WHEREAS, Minn. Stat. § 16C.03, subd. 5, affords the Commissioner of Administration, or delegate pursuant to Minn.
Stat. § 16C.03, subd. 16, the authority to amend contracts; and
WHEREAS, the terms of the Contract allow the State to amend the Contract as specified herein, upon the mutual
agreement of the Office of State Procurement and the Contractor in a fully executed amendment to the Contract.
NOW, THEREFORE, it is agreed by the parties to amend the Contract as follows:
1.That NASPO Master Agreement No. MNWNC-109 is extended through July 31, 2023, at the same prices, terms, and
conditions.
This Amendment is effective upon the date that the final required signatures are obtained, and shall remain in effect
through contract expiration, or until the Contract is canceled, whichever occurs first.
Except as herein amended, the provisions of the Contract between the parties hereto are expressly reaffirmed and
remain in full force and effect.
IN WITNESS WHEREOF, the parties have caused this Amendment to be duly executed intending to be bound thereby.
1.EMC Corporation
The Contractor certifies that the appropriate person(s) have
executed this Amendment on behalf of the Contractor as
required by applicable articles, bylaws, resolutions, or
ordinances.
By:
Signature
Printed Name
Title:
Date:
By:
Signature
Printed Name
Title:
Date:
2.Office of State Procurement
In accordance with Minn. Stat. § 16C.03, subd. 3.
By:
Title: Acquisition Management Specialist
Date:
3.Commissioner of Administration
Or delegated representative.
By:
Date:
DocuSign Envelope ID: A1131CC0-2CC4-4271-AFF0-B574CFFD18AE
1/10/2023
ParaLegal Advisor
Katherine Castillo 2/1/2023
2/1/2023