HomeMy WebLinkAbout4.2 Approval of Agreement with Tetra Tech, Inc. for On-Call Disaster Preparedness Staff Augmentation and Support Services Agenda Item 4.2
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woo STAFF REPORT
DUBLIN CITY COUNCIL
CALIFORNIA
DATE: April 4, 2023
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SU B.ECT: Approval of Agreement with Tetra Tech, Inc. for On-Call Disaster
Preparedness Staff Augmentation and Support Services
Prepared by: John Stefanski,Assistant to the City Manager
EXECUTIVE SUMMARY:
The City Council will consider approving an agreement with Tetra Tech, Inc. for on-call disaster
preparedness staff augmentation and support services.
STAFF RECOMMENDATION :
Adopt the Resolution Approving an Agreement with Tetra Tech, Inc. for On-Call Disaster
Preparedness Staff Augmentation and Support Services.
FINANCIAL IMPACT:
The cost for these services will be charged to the City Manager Department, Disaster Preparedness
Program in accordance with the adopted annual budget. There is sufficient budget in this program
to cover the estimated annual costs of these services.
DESCRIPTION :
A majority of the City's 99 full-time equivalent employees (FTEs) have a designated role within
the City's Emergency Operations Center (EOC). The City's Disaster Preparedness Program has 0.20
FTE (Assistant to the City Manager) assigned to maintaining plans, coordinating trainings, and
evaluating the City's overall disaster preparedness posture. Under the Fire Services Contract with
the Alameda County Fire Department (ACFD),the City also receives support in the form of
community-focused disaster preparedness programs which include Personal Emergency
Preparedness, LISTOS, and Community Emergency Response Team trainings. These are made
available to the public periodically, depending on the availability of ACFD staff.
The City seeks to expand its disaster preparedness program activities to ensure City staff are
adequately trained in their roles within the EOC. The City also seeks to develop several functional
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annexes to the Emergency Operations Plan to assist EOC staff in their roles.
Staff recently issued a Request for Qualifications (RFQ) for Disaster Preparedness Staff
Augmentation and Support Services. Through this open and competitive process the City was able
to identify firms with the necessary background and experience and ensure that the cost for
services is competitive. The RFQ was sent to consultants the City has used in the past for similar
projects and was posted on the City's website.
Four submissions were received in response to the RFQ from Integrated Solutions Consulting,
Filler Security Strategies,Tetra Tech, and Witt O'Brien's. Qualifications were reviewed ranked by
an evaluation committee involving various Staff.As a result, Staff recommends Tetra Tech, Inc.to
provide these on-call services for a term ending on June 30, 2026. The proposed compensation
limit for this term is $450,000.
The Scope of these services will include the following:
• EOC/Disaster Preparedness Gap Analysis:Assess the City's emergency operations and
disaster preparedness programs and identify areas for improvement.
• Regular Staff Training Program: Using the Gap Analysis, develop a training program to
ensure staff are adequately trained in their roles in the EOC.
• EOC Exercises: Plan and lead engaging tabletops and other exercises to test EOC staff and
identify areas for improvement.
• Plan Development and Maintenance: Prepare and update various emergency and disaster
preparedness plans and guides.
• Staff Augmentation Services: Provide staffing support to the Emergency Operations Center
for short term and/or long-term response and recovery operations.
• Grant Management and Support Services: Provide guidance and technical assistance for
project applications and programs for disaster reimbursement related to response and
recovery efforts. This includes,but is not limited to, Federal Emergency Management
Agency (FEMA), California Governor's Office of Emergency Services (CalOES), and
California Disaster Assistance Act (CDAA) grant programs. The City also anticipates
utilizing Tetra Tech to apply for and, if awarded, support a multi-jurisdictional Tri-Valley
Adaptation Planning Grant to complete a regional evacuation plan and/or substantial
damage response plan.
Staff has tentatively scheduled and budgeted the following tasks over the term of this agreement.
Anticipated activities and the timing of which include:
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Table 1 Anticipated Contract Activities
Anticipated Tasks FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26
Initial Program Gap Analysis $ 20,000.00 $ - $ - $ -
EOC Trainings $ - $ 30,000.00 $ 30,000.00 $ 30,000.00
EOC Exercise $ - $ 35,000.00 $ 35,000.00 $ 35,000.00
Plan Development/Maintenance $ - $ 50,000.00 $ 50,000.00 $ 50,000.00
Grant Management/Support $ - $ 20,000.00 $ 60,000.00 $ -
Services*
Subtotal $ 20,000.00 $ 135,000.00 $ 175,000.00 $ 115,000.00
Grant Management and Support services would be funded by the applicable grant if awarded, not
the General Fund, and are not guaranteed expenditures under the proposed contract. The
proposed contract's not-to-exceed amount provides contingency should any potential grant award
amounts fluctuate.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH :
The City Council Agenda was posted.
ATTACHMENTS:
1) Resolution Approving an Agreement with Tetra Tech, Inc. for On-Call Disaster Preparedness
Staff Augmentation and Support Services
2) Exhibit A to the Resolution - Consulting Services Agreement with Tetra Tech, Inc. for On-Call
Disaster Preparedness Staff Augmentation and Support Services
3) Request for Qualifications for Disaster Preparedness Staff Augmentation and Support Services
4) Tetra Tech Statement of Qualifications for Disaster Preparedness Staff Augmentation and
Support Services
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Attachment I
RESOLUTION NO. XX — 23
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING AN AGREEMENT WITH TETRA TECH, INC. FOR ON-CALL DISASTER
PREPAREDNESS STAFF AUGMENTATION AND SUPPORT SERVICES
WHEREAS, on February 1, 2023, Staff issued a Request for Qualifications (RFQ) for
Disaster Preparedness Staff Augmentation and Support Services; and
WHEREAS, the City received four responses to the RFQ; and
WHEREAS, Staff reviewed and evaluated the statements of qualifications in accordance
with the RFQ rating process; and
WHEREAS, the City desires to enter into an agreement with Tetra Tech, Inc. for a not-to-
exceed amount of $450,000 over a term beginning April 5, 2023 and ending on June 30, 2026.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby approve the agreement with Tetra Tech, Inc., attached hereto as Exhibit A.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the
amendments to the agreements, attached hereto as Exhibit A, and make any necessary, non-
substantive changes to carry out the intent of this Resolution.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute amendments
to the agreements, to extend the terms for a maximum of two years beyond the initial term.
PASSED, APPROVED AND ADOPTED this 4th day of April 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
Reso. No. XX-23, Item X.X, Adopted XX/XX/2023 Page 1 of 1 22
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Attachment 2
CONSULTING SERVICES AGREEMENT BETWEEN
THE CITY OF DUBLIN AND
TETRA TECH, INC.
FOR
ON-CALL DISASTER PREPAREDNESS STAFF AUGMENTATION AND SUPPORT SERVICES
THIS AGREEMENT for consulting services is made by and between the City of Dublin ("City") and
Tetra Tech, Inc. ("Consultant") (together sometimes referred to as the "Parties") as of April 5, 2023 (the
"Effective Date").
Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant
shall provide to City the services described in the Scope of Work attached as Exhibit A at the time and
place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms
of this Agreement and Exhibit A, the Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall
end on June 30, 2026, the date of completion specified in Exhibit A, and Consultant shall
complete the work described in Exhibit A on or before that date, unless the term of the
Agreement is otherwise terminated or extended, as provided for in Section 8. The time
provided to Consultant to complete the services required by this Agreement shall not affect
the City's right to terminate the Agreement, as referenced in Section 8. Notwithstanding
the foregoing this Agreement may be extended on a month-to-month basis for up to 6
months upon the written consent of the Consultant and the City Manager, provided that: a)
sufficient funds have been appropriated for such purchase, b) the price charged by the
Consultant for the provision of the serves described in Exhibit A does not increase. None
of the foregoing shall affect the City's right to terminate the Agreement as provided for in
Section 8.
1.2 Standard of Performance. Consultant shall perform all services required pursuant to this
Agreement in the manner and according to the standards observed by a competent
practitioner of the profession in which Consultant is engaged.
1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform
services pursuant to this Agreement. In the event that City, in its sole discretion, at any
time during the term of this Agreement, desires the reassignment of any such persons,
Consultant shall, immediately upon receiving notice from City of such desire of City,
reassign such person or persons.
1.4 Time. Consultant shall devote such time to the performance of services pursuant to this
Agreement as may be reasonably necessary to meet the standard of performance
provided in Subsection 1.2 above and to satisfy Consultant's obligations hereunder.
1.5 Reserved.
1.6 Reserved.
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Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed $450,000
notwithstanding any contrary indications that may be contained in Consultant's proposal, for services to be
performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this
Agreement and Consultant's proposal, attached as Exhibit A, regarding the amount of compensation, the
Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the
time and in the manner set forth herein. The payments specified below shall be the only payments from
City to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to
City in the manner specified herein. Except as specifically authorized by City in writing, Consultant shall
not bill City for duplicate services performed by more than one person.
Consultant and City acknowledge and agree that compensation paid by City to Consultant under this
Agreement is based upon Consultant's estimated costs of providing the services required hereunder,
including salaries and benefits of employees and subcontractors of Consultant. Consequently, the Parties
further agree that compensation hereunder is intended to include the costs of contributions to any pensions
and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City
therefore has no responsibility for such contributions beyond compensation required under this Agreement.
2.1 Invoices. Consultant shall submit invoices, not more often than once a month during the
term of this Agreement, based on the cost for services performed and reimbursable costs
incurred prior to the invoice date. No individual performing work under this Agreement shall
bill more than 2,000 hours in a fiscal year unless approved, in writing, by the City Manager
or his/her designee. Invoices shall contain the following information:
• Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.;
• The beginning and ending dates of the billing period;
• A Task Summary containing the original contract amount, the amount of prior billings,
the total due this period, the balance available under the Agreement, and the
percentage of completion;
• A copy of the applicable time entries or time sheets shall be submitted showing the
following:
o Daily logs of total hours worked by each individual performing work under
this Agreement
o Hours must be logged in increments of tenths of an hour or quarter hour
o If this Agreement covers multiple projects, all hours must also be logged
by project assignment
o A brief description of the work, and each reimbursable expense
• The total number of hours of work performed under the Agreement by Consultant and
each employee, agent, and subcontractor of Consultant performing services
hereunder;
• The Consultant's signature;
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■ Consultant shall give separate notice to the City when the total number of hours
worked by Consultant and any individual employee, agent, or subcontractor of
Consultant reaches or exceeds 800 hours within a 12-month period under this
Agreement and any other agreement between Consultant and City. Such notice shall
include an estimate of the time necessary to complete work described in Exhibit A and
the estimate of time necessary to complete work under any other agreement between
Consultant and City, if applicable.
2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for
services satisfactorily performed, and for authorized reimbursable costs incurred. City
shall have 30 days from the receipt of an invoice that complies with all of the requirements
above to pay Consultant.
2.3 Final Payment. City shall pay the last 10%of the total sum due pursuant to this
Agreement within 60 days after completion of the services and submittal to City of a final
invoice, if all services required have been satisfactorily performed.
2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to
this Agreement. City shall not pay any additional sum for any expense or cost whatsoever
incurred by Consultant in rendering services pursuant to this Agreement. City shall make
no payment for any extra, further, or additional service pursuant to this Agreement.
In no event shall Consultant submit any invoice for an amount in excess of the maximum
amount of compensation provided above either for a task or for the entire Agreement,
unless the Agreement is modified prior to the submission of such an invoice by a properly
executed change order or amendment.
2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed
the amounts shown on the compensation schedule attached hereto as Exhibit B.
2.6 Reimbursable Expenses. Reimbursable expenses are specified in Exhibit B. Expenses
not listed in Exhibit B are not chargeable to City. Reimbursable expenses are included in
the total amount of compensation provided under this Agreement that shall not be
exceeded.
2.7 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes
incurred under this Agreement and any similar federal or state taxes.
2.8 Payment upon Termination. In the event that the City or Consultant terminates this
Agreement pursuant to Section 8, the City shall compensate the Consultant for all
outstanding costs and reimbursable expenses incurred for work satisfactorily completed as
of the date of written notice of termination. Consultant shall maintain adequate logs and
timesheets to verify costs incurred to that date.
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2.9 Authorization to Perform Services. The Consultant is not authorized to perform any
services or incur any costs whatsoever under the terms of this Agreement until receipt of
authorization from the Contract Administrator.
Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole
cost and expense, provide all facilities and equipment that may be necessary to perform the services
required by this Agreement. City shall make available to Consultant only the facilities and equipment listed
in this section, and only under the terms and conditions set forth herein.
City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be
reasonably necessary for Consultant's use while consulting with City employees and reviewing records and
the information in possession of the City. The location, quantity, and time of furnishing those facilities shall
be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve
incurring any direct expense, including but not limited to computer, long-distance telephone or other
communication charges, vehicles, and reproduction facilities.
Section 4. INSURANCE REQUIREMENTS. Before fully executing this Agreement, Consultant, at its
own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance
listed below against claims for injuries to persons or damages to property that may arise from or in
connection with the performance of the work hereunder by the Consultant and its agents, representatives,
employees, and subcontractors. Consistent with the following provisions, Consultant shall provide proof
satisfactory to City of such insurance that meets the requirements of this section and under forms of
insurance satisfactory in all respects, and that such insurance is in effect prior to beginning work.
Consultant shall maintain the insurance policies required by this section throughout the term of this
Agreement. The cost of such insurance shall be included in the Consultant's bid or proposal. Consultant
shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all
insurance required herein for the subcontractor(s) and provided evidence to City that such insurance is in
effect. VERIFICATION OF THE REQUIRED INSURANCE SHALL BE SUBMITTED AND MADE PART OF
THIS AGREEMENT PRIOR TO EXECUTION. Consultant shall maintain all required insurance listed
herein for the duration of this Agreement.
4.1 Workers' Compensation.
4.1.1 General Requirements. Consultant shall, at its sole cost and expense, maintain
Statutory Workers' Compensation Insurance and Employer's Liability Insurance for
any and all persons employed directly or indirectly by Consultant. The Statutory
Workers' Compensation Insurance and Employer's Liability Insurance shall be
provided with limits of not less than $1,000,000 per accident. In the alternative,
Consultant may rely on a self-insurance program to meet these requirements, but
only if the program of self-insurance complies fully with the provisions of the
California Labor Code. Determination of whether a self-insurance program meets
the standards of the California Labor Code shall be solely in the discretion of the
Contract Administrator.
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The Workers' Compensation policy shall be endorsed with a waiver of subrogation
in favor of the entity for all work performed by the Consultant, its employees,
agents, and subcontractors.
4.1.2 Submittal Requirements. To comply with Subsection 4.1, Consultant shall
submit the following:
a. Certificate of Liability Insurance in the amounts specified in the section;
and
b. Waiver of Subrogation Endorsement as required by the section.
4.2 Commercial General and Automobile Liability Insurance.
4.2.1 General Requirements. Consultant, at its own cost and expense, shall maintain
commercial general liability insurance for the term of this Agreement in an amount
not less than $1,000,000 and automobile liability insurance for the term of this
Agreement in an amount not less than $1,000,000 per occurrence, combined
single limit coverage for risks associated with the work contemplated by this
Agreement. If a Commercial General Liability Insurance or an Automobile Liability
form or other form with a general aggregate limit is used, either the general
aggregate limit shall apply separately to the work to be performed under this
Agreement or the general aggregate limit shall be at least twice the required
occurrence limit. Such coverage shall include but shall not be limited to, protection
against claims arising from bodily and personal injury, including death resulting
therefrom, and damage to property resulting from activities contemplated under
this Agreement, including without limitation, blanket contractual liability and the
use of owned and non-owned automobiles.
4.2.2 Minimum Scope of Coverage. Commercial general coverage shall be at least as
broad as Insurance Services Office Commercial General Liability occurrence form
CG 0001 (most recent edition) covering comprehensive General Liability on an
"occurrence" basis. Automobile coverage shall be at least as broad as Insurance
Services Office Automobile Liability form CA 0001, Code 1 (any auto). No
endorsement shall be attached limiting the coverage.
4.2.3 Additional Requirements. Each of the following shall be included in the
insurance coverage or added as a certified endorsement to the policy:
a. The Insurance shall cover on an occurrence or an accident basis, and not
on a claims-made basis.
b. City, its officers, officials, employees, and volunteers are to be covered as
additional insureds as respects: liability arising out of work or operations
performed by or on behalf of the Consultant; or automobiles owned,
leased, hired, or borrowed by the Consultant.
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c. Consultant hereby agrees to waive subrogation which any insurer or
contractor may require from vendor by virtue of the payment of any loss.
Consultant agrees to obtain any endorsements that may be necessary to
effect this waiver of subrogation.
d. For any claims related to this Agreement or the work hereunder, the
Consultant's insurance coverage shall be primary insurance as respects
the City, its officers, officials, employees, and volunteers. Any insurance
or self-insurance maintained by the City, its officers, officials, employees,
or volunteers shall be excess of the Consultant's insurance and shall not
contribute with it.
4.2.4 Submittal Requirements. To comply with Subsection 4.2, Consultant shall
submit the following:
a. Certificate of Liability Insurance in the amounts specified in the section;
b. Additional Insured Endorsement as required by the section;
c. Waiver of Subrogation Endorsement as required by the section; and
d. Primary Insurance Endorsement as required by the section.
4.3 Professional Liability Insurance.
4.3.1 General Requirements. Consultant, at its own cost and expense, shall maintain
for the period covered by this Agreement professional liability insurance for
licensed professionals performing work pursuant to this Agreement in an amount
not less than $2,000,000 covering the licensed professionals' errors and
omissions. Any deductible or self-insured retention shall not exceed $150,000 per
claim.
4.3.2 Claims-Made Limitations. The following provisions shall apply if the professional
liability coverage is written on a claims-made form:
a. The retroactive date of the policy must be shown and must be before the
date of the Agreement.
b. Insurance must be maintained and evidence of insurance must be
provided for at least 3 years after completion of the Agreement or the
work, so long as commercially available at reasonable rates.
c. If coverage is canceled or not renewed and it is not replaced with another
claims-made policy form with a retroactive date that precedes the date of
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this Agreement, Consultant shall purchase an extended period coverage
for a minimum of 3 years after completion of work under this Agreement.
d. A copy of the claim reporting requirements must be submitted to the City
for review prior to the commencement of any work under this Agreement.
4.3.3 Submittal Requirements. To comply with Subsection 4.3, Consultant shall
submit the Certificate of Liability Insurance in the amounts specified in the section.
4.4 All Policies Requirements.
4.4.1 Acceptability of Insurers. All insurance required by this section is to be placed
with insurers with a Bests' rating of no less than A:VII.
4.4.2 Verification of Coverage. Prior to beginning any work under this Agreement,
Consultant shall furnish City with complete copies of all Certificates of Liability
Insurance delivered to Consultant by the insurer, including complete copies of all
endorsements attached to the policies. All copies of Certificates of Liability
Insurance and certified endorsements shall show the signature of a person
authorized by that insurer to bind coverage on its behalf. If the City does not
receive the required insurance documents prior to the Consultant beginning work,
it shall not waive the Consultant's obligation to provide them. The City reserves
the right to require complete copies of all required insurance policies at any time.
4.4.3 Deductibles and Self-Insured Retentions. Consultant shall disclose to and
obtain the written approval of City for the self-insured retentions and deductibles
before beginning any of the services or work called for by any term of this
Agreement. At the option of the City, either: the insurer shall reduce or eliminate
such deductibles or self-insured retentions as respects the City, its officers,
employees, and volunteers; or the Consultant shall provide a financial guarantee
satisfactory to the City guaranteeing payment of losses and related investigations,
claim administration and defense expenses.
4.4.4 Wasting Policies. No policy required by this Section 4 shall include a "wasting"
policy limit(i.e. limit that is eroded by the cost of defense).
4.4.5 Endorsement Requirements. Each insurance policy required by Section 4 shall
be endorsed to state that coverage shall not be canceled by either party, except
after 30 days' prior written notice has been provided to the City.
4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its
policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall be subject to all of the
requirements stated herein.
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4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide
or maintain any insurance policies or policy endorsements to the extent and within the time
herein required, City may, at its sole option exercise any of the following remedies, which
are alternatives to other remedies City may have and are not the exclusive remedy for
Consultant's breach:
■ Obtain such insurance and deduct and retain the amount of the premiums for such
insurance from any sums due under the Agreement;
■ Order Consultant to stop work under this Agreement or withhold any payment that
becomes due to Consultant hereunder, or both stop work and withhold any payment,
until Consultant demonstrates compliance with the requirements hereof; and/or
■ Terminate this Agreement.
Section 5. INDEMNIFICATION AND CONSULTANT'S RESPONSIBILITIES.
5.1 Professional Liability Indemnity. With respect to those claims arising from a professional
error or omission, Consultant shall defend with counsel acceptable to City, indemnify and
hold harmless the City, its officials, officers,employees, agents, and volunteers(collectively,
the "City Indemnitees"), from and against any and all claims, actions, damages, losses,
liabilities, judgments, settlements, expenses, and costs (including without limitation,
attorney's fees and costs and fees of litigation) (collectively, "Liability") that arise out of,
pertain to, or relate to the negligence, recklessness or willful misconduct of Consultant or
any person directly or indirectly employed by, or acting as agent for, Consultant, during and
after completion of Consultant's work under this Agreement, however, the cost to defend
charged to Consultant shall not exceed Consultant's proportionate percentage fault.
Consultant's obligation under this section does not extend to that portion of a claim caused
in whole or in part by the sole negligence or willful misconduct of the City.
5.2 Other than Professional Liability Indemnity. Consultant shall, to the extent permitted by
law, including without limitation California Civil Code 2782, indemnify, defend with counsel
acceptable to City, and hold harmless the City Indemnitees from and against any and all
Liability of every nature arising out of or in connection with Consultant's performance of the
services called for or its failure to comply with any of its obligations contained in this
Agreement, except such Liability caused by the sole negligence or willful misconduct of
City.
The Consultant's obligation to defend and indemnify shall not be excused because of the
Consultant's inability to evaluate Liability or because the Consultant evaluates Liability and
determines that the Consultant is not liable to the claimant. The Consultant must respond
within 30 days to the tender of any claim for defense and indemnity by the City. If the
Consultant fails to accept or reject a tender of defense and indemnity within 30 days, in
addition to any other remedy authorized by law, so much of the money due the Consultant
under and by virtue of this Agreement as shall reasonably be considered necessary by the
City, may be retained by the City until disposition has been made of the claim or suit for
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damages, or until the Consultant accepts or rejects the tender of defense, whichever occurs
first.
In the event that Consultant or any employee, agent, or subcontractor of Consultant
providing services under this Agreement is determined by a court of competent jurisdiction
or the California Public Employees Retirement System (PERS) to be eligible for enrollment
in PERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City
for the payment of any employee and/or employer contributions for PERS benefits on behalf
of Consultant or its employees, agents, or subcontractors, as well as for the payment of any
penalties and interest on such contributions, which would otherwise be the responsibility of
City.
Section 6. STATUS OF CONSULTANT.
6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall
be an independent contractor and shall not be an employee of City. This Agreement shall
not be construed as an agreement for employment. City shall have the right to control
Consultant only insofar as the results of Consultant's services rendered pursuant to this
Agreement and assignment of personnel pursuant to Subsection 1.3; however, otherwise
City shall not have the right to control the means by which Consultant accomplishes
services rendered pursuant to this Agreement. Consultant further acknowledges that
Consultant performs Services outside the usual course of the City's business; and is
customarily engaged in an independently established trade, occupation, or business of the
same nature as the Consultant performs for the City and has the option to perform such
work for other entities. Notwithstanding any other City, state, or federal policy, rule,
regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents,
and subcontractors providing services under this Agreement shall not qualify for or
become entitled to, and hereby agree to waive any and all claims to, any compensation,
benefit, or any incident of employment by City, including but not limited to eligibility to
enroll in the California Public Employees Retirement System (PERS) as an employee of
City and entitlement to any contribution to be paid by City for employer contributions and/or
employee contributions for PERS benefits.
6.2 Consultant Not an Agent. Except as City may specify in writing, Consultant shall have no
authority, express or implied, to act on behalf of City in any capacity whatsoever as an
agent. Consultant shall have no authority, express or implied, pursuant to this Agreement
to bind City to any obligation whatsoever.
Section 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this Agreement.
7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with
all laws and regulations applicable to the performance of the work hereunder, including but
not limited to, the California Building Code, the Americans with Disabilities Act, and any
copyright, patent or trademark law. Consultant's failure to comply with any law(s) or
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regulation(s) applicable to the performance of the work hereunder shall constitute a breach
of contract.
7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by
fiscal assistance from another governmental entity, Consultant and any subcontractors
shall comply with all applicable rules and regulations to which City is bound by the terms of
such fiscal assistance program.
7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and
its employees, agents, and any subcontractors have all licenses, permits, qualifications,
and approvals of whatsoever nature that are legally required to practice their respective
professions. Consultant represents and warrants to City that Consultant and its
employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect
at all times during the term of this Agreement any licenses, permits, and approvals that are
legally required to practice their respective professions. In addition to the foregoing,
Consultant and any subcontractors shall obtain and maintain during the term of this
Agreement valid Business Licenses from City.
7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the
basis of a person's race, sex, gender, religion (including religious dress and grooming
practices), national origin, ancestry, physical or mental disability, medical condition
(including cancer and genetic characteristics), marital status, age, sexual orientation, color,
creed, pregnancy, genetic information, gender identity or expression, political affiliation or
belief, military/veteran status, or any other classification protected by applicable local,
state, or federal laws (each a "Protected Characteristic"), against any employee, applicant
for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or
applicant for any services or programs provided by Consultant under this Agreement.
Consultant shall include the provisions of this Subsection in any subcontract approved by
the Contract Administrator or this Agreement.
Section 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without cause upon written
notification to Consultant.
Consultant may cancel this Agreement upon 30 days' written notice to City and shall
include in such notice the reasons for cancellation.
In the event of termination, Consultant shall be entitled to compensation for services
performed to the effective date of termination; City, however, may condition payment of
such compensation upon Consultant delivering to City any or all documents, photographs,
computer software, video and audio tapes, and other materials provided to Consultant or
prepared by or for Consultant or the City in connection with this Agreement.
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8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this
Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a
written amendment to this Agreement, as provided for herein. Consultant understands and
agrees that, if City grants such an extension, City shall have no obligation to provide
Consultant with compensation beyond the maximum amount provided for in this
Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no
obligation to reimburse Consultant for any otherwise reimbursable expenses incurred
during the extension period.
8.3 Amendments. The Parties may amend this Agreement only by a writing signed by all the
Parties.
8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this
Agreement contemplates personal performance by Consultant and is based upon a
determination of Consultant's unique personal competence, experience, and specialized
personal knowledge. Moreover, a substantial inducement to City for entering into this
Agreement was and is the professional reputation and competence of Consultant.
Consultant may not assign this Agreement or any interest therein without the prior written
approval of the Contract Administrator. Consultant shall not subcontract any portion of the
performance contemplated and provided for herein, other than to the subcontractors noted
in the proposal, without prior written approval of the Contract Administrator.
8.5 Survival. All obligations arising prior to the termination of this Agreement and all
provisions of this Agreement allocating liability between City and Consultant shall survive
the termination of this Agreement.
8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms
of this Agreement, City's remedies shall include, but are not limited to, the following:
8.6.1 Immediately terminate the Agreement;
8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any
other work product prepared by Consultant pursuant to this Agreement;
8.6.3 Retain a different consultant to complete the work described in Exhibit A not
finished by Consultant; or
8.6.4 Charge Consultant the difference between the cost to complete the work
described in Exhibit A that is unfinished at the time of breach and the amount that
City would have paid Consultant pursuant to Section 2 if Consultant had
completed the work.
Section 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Consultant's Performance. All reports, data, maps,
models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications,
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records, files, or any other documents or materials, in electronic or any other form, that
Consultant prepares or obtains pursuant to this Agreement and that relate to the matters
covered hereunder shall be the property of the City. Consultant hereby agrees to deliver
those documents to the City upon termination of the Agreement. It is understood and
agreed that the documents and other materials, including but not limited to those described
above, prepared pursuant to this Agreement are prepared specifically for the City and are
not necessarily suitable for any future or other use. City and Consultant agree that, until
final approval by City, all data, plans, specifications, reports and other documents are
confidential and will not be released to third parties without prior written consent of both
Parties.
9.2 Consultant's Books and Records. Consultant shall maintain any and all ledgers, books
of account, invoices, vouchers, canceled checks, and other records or documents
evidencing or relating to charges for services or expenditures and disbursements charged
to the City under this Agreement for a minimum of 3 years, or for any longer period
required by law, from the date of final payment to the Consultant to this Agreement.
9.3 Inspection and Audit of Records. Any records or documents that Subsection 9.2 of this
Agreement requires Consultant to maintain shall be made available for inspection, audit,
and/or copying at any time during regular business hours, upon oral or written request of
the City. Under California Government Code Section 8546.7, if the amount of public funds
expended under this Agreement exceeds$10,000.00, the Agreement shall be subject to
the examination and audit of the State Auditor, at the request of City or as part of any audit
of the City, for a period of 3 years after final payment under the Agreement.
Section 10. MISCELLANEOUS PROVISIONS.
10.1 Attorneys' Fees. If a party to this Agreement brings any action, including an action for
declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing
party shall be entitled to reasonable attorneys' fees in addition to any other relief to which
that party may be entitled. The court may set such fees in the same action or in a
separate action brought for that purpose.
10.2 Venue. In the event that either party brings any action against the other under this
Agreement, the Parties agree that trial of such action shall be vested exclusively in the
state courts of California in the County of Alameda or in the United States District Court for
the Northern District of California.
10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this
Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so
adjudged shall remain in full force and effect. The invalidity in whole or in part of any
provision of this Agreement shall not void or affect the validity of any other provision of this
Agreement.
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10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this
Agreement does not constitute a waiver of any other breach of that term or any other term
of this Agreement.
10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of
and shall apply to and bind the successors and assigns of the Parties.
10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written
studies and other printed material on recycled paper to the extent it is available at equal or
less cost than virgin paper.
10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within
the corporate limits of City or whose business, regardless of location, would place
Consultant in a "conflict of interest,"as that term is defined in the Political Reform Act,
codified at California Government Code Section 81000 et seq.
Consultant shall not employ any City official in the work performed pursuant to this
Agreement. No officer or employee of City shall have any financial interest in this
Agreement that would violate California Government Code Section 1090 et seq.
Consultant hereby warrants that it is not now, nor has it been in the previous 12 months,
an employee, agent, appointee, or official of the City. If Consultant was an employee,
agent, appointee, or official of the City in the previous 12 months, Consultant warrants that
it did not participate in any manner in the forming of this Agreement. Consultant
understands that, if this Agreement is made in violation of California Government Code
Section 1090 et seq., the entire Agreement is void and Consultant will not be entitled to
any compensation for services performed pursuant to this Agreement, including
reimbursement of expenses, and Consultant will be required to reimburse the City for any
sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it
may be subject to criminal prosecution for a violation of California Government Code
Section 1090 et seq., and, if applicable, will be disqualified from holding public office in the
State of California.
At City's sole discretion, Consultant may be required to file with the City a Form 700 to
identify and document Consultant's economic interests, as defined and regulated by the
California Fair Political Practices Commission. If Consultant is required to file a Form 700,
Consultant is hereby advised to contact the Dublin City Clerk for the Form 700 and
directions on how to prepare it.
10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or
interview related to this Agreement, either orally or through any written materials.
10.9 Contract Administration. This Agreement shall be administered by the City Manager
("Contract Administrator"). All correspondence shall be directed to or through the Contract
Administrator or his or her designee.
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10.10 Notices. Any written notice to Consultant shall be sent to:
Tetra Tech, Inc.
Attn: Jonathan Burgiel, Business Unit President
1999 Harrison Street, Suite 500
Oakland, CA 94612
Any written notice to City shall be sent to:
City of Dublin
Attn: John Stefanski, Assistant to the City Manager
100 Civic Plaza
Dublin, CA 94568
10.11 Integration. This Agreement, including the scope of work attached hereto and
incorporated herein as Exhibits A and B represents the entire and integrated agreement
between City and Consultant and supersedes all prior negotiations, representations, or
agreements, either written or oral.
Exhibit A Scope of Services
Exhibit B Compensation Schedule
10.12 Counterparts and Electronic Signatures. This Agreement may be executed in multiple
counterparts, each of which shall be an original and all of which together shall constitute
one agreement. Counterparts delivered and/or signatures executed by City-approved
electronic or digital means shall have the same force and effect as the use of a manual
signature. Both Parties desire this Agreement to be electronically signed in accordance
with applicable federal and California law. Either Party may revoke its agreement to use
electronic signatures at any time by giving notice to the other Party.
10.13 Certification per Iran Contracting Act of 2010. In the event that this contract is for
one million dollars ($1,000,000.00) or more, by Consultant's signature below Consultant
certifies that Consultant, and any parent entities, subsidiaries, successors or subunits of
Consultant are not identified on a list created pursuant to subdivision (b) of Section 2203 of
the California Public Contract Code as a person engaging in investment activities in Iran as
described in subdivision (a) of Section 2202.5, or as a person described in subdivision (b)
of Section 2202.5 of the California Public Contract Code, as applicable.
SIGNATURES ON FOLLOWING PAGE
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The Parties have executed this Agreement as of the Effective Date. The persons whose signatures appear
below certify that they are authorized to sign on behalf of the respective Party.
CITY OF DUBLIN TETRA TECH, INC.
DocuSigned by:
C421DC50E9D4430...
Linda Smith, City Manager Jonathan Burgiel, Business Unit President
Attest:
Marsha Moore, City Clerk
Approved as to Form:
City Attorney
3070368.1
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EXHIBIT A
SCOPE OF SERVICES
• EOC/Disaster Preparedness GAP Analysis: Assess the City's emergency operations and
disaster preparedness programs and identify recommendations for improvement.
• Regular Staff Training Program: Using the GAP Analysis, develop a program of training to
ensure staff are adequately trained in their roles in the EOC.
• EOC Exercises: Plan and lead engaging tabletop and other exercises to test EOC staff and
identify areas for improvement.
• Plan Development and Maintenance: Prepare and update various emergency and disaster
preparedness plans and guides.
• Staff Augmentation Services: Provide staffing support to the Emergency Operations Center for
short term and/or long-term response and recovery operations.
• Grant Management and Support Services: Provide guidance and technical assistance for project
applications and programs for disaster reimbursement related to response and recovery efforts.
This includes, but is not limited to, FEMA, CalOES, and California Disaster Assistance Act(CDAA)
grant programs.
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EXHIBIT B
COMPENSATION SCHEDULE & REIMBURSABLE EXPENSES
The exhibit below provides the hourly rates for staff supporting this contract. These rates are good for a
term of three years. After that time, rates would need to be renegotiated. Rates are not inclusive of other
direct costs (printing, travel, etc.) and represent labor costs only.
Title Hourly Rate
Subject Matter Expert $225.00
Project Principal $210.00
Senior Program Manager $198.00
Project Manager $185.00
Public Assistance Supervisor $175.00
Senior Planner/Trainer/Facilitator/GIS $175.00
Senior Public Assistance Consultant $162.00
Planner/Trainer/Facilitator/GIS III $160.00
Planner/Trainer/Facilitator/GIS II $135.00
Planner/Trainer/Facilitator/GIS I $115.00
Consulting Aide/Financial Manager $110.00
The hourly rates are fully burdened to include all applicable overhead and profit. Approved non-labor
expenses shall be invoiced as follows: (1)travel expenses including airfare and car rental shall be invoiced
at cost without mark-up; (2) lodging shall be invoiced up to the per diem rate according to the General
Services Administration (GSA) rates established at www.gsa.gov(3) meals and incidentals shall be
invoiced at the GSA per diem rate (receipts are not required); (4) mileage shall be invoiced at the federally
published rate; and (5) other required non-labor expenses as may be applicable to the project and pre-
approved by the City shall be invoiced at cost without mark-up.
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Attachment 3
DUBLIN
CALIFORNIA
REQUEST FOR QUALIFICATIONS:
DISASTER PREPAREDNESS STAFF AUGMENTATION &
SUPPORT SERVICES
City of Dublin, CA
Proposals must be received by:Wednesday, February 22,2023, at 4:00pm
Staff Contact:
John Stefanski
Assistant to the City Manager
100 Civic Plaza
City of Dublin, CA 94568
John.Stefanski@dublin.ca.gov
Posted Date: February 1, 2023
40
Overview
The City of Dublin is located in the Tri-Valley subregion of eastern Alameda County, approximately 35 miles southeast of San
Francisco. Incorporated in 1982, the City has a 2020 population of approximately 73,000 residents. The City is a general law
city and is governed by a five-member City Council.A contract city, Dublin contracts several firms to provide municipal services
including the Alameda County Sheriffs Office for Police Services,Alameda County Fire Department for Fire Services,and MCE
Corporation for Maintenance Services. The City has 99 total full-time employees, a majority of which have designated roles
within the Emergency Operations Center.Dublin's Disaster Preparedness program has 0.20 FTE assigned to maintaining plans,
coordinating trainings,and evaluating the City's overall disaster preparedness.
Desired Scope of Services:
The City seeks qualifications from professionals and/or firms to provide disaster preparedness staff augmentation and support
services. The City wishes to structure this contract as a multi-year, "On-Call"agreement where the City can arrange for
services on a task order basis. Examples of the desired services include, but are not limited to:
• EOC/Disaster Preparedness GAP Analysis:Assess the City's emergency operations and disaster preparedness
programs and identify recommendations for improvement.
• Regular Staff Training Program: Using the GAP Analysis, develop a program of training to ensure staff are
adequately trained in their roles in the EOC.
• EOC Exercises: Plan and lead engaging tabletop and other exercises to test EOC staff and identify areas for
improvement.
• Plan Development and Maintenance: Prepare and update various emergency and disaster preparedness plans
and guides.
Key Deliverable: The City is seeking to hold a tabletop exercise with Emergency Operations Center Staff in October 2023.
Many staff in the EOC are new to their roles and will require training ahead of the tabletop exercise.
RFQ Submittal Requirements
Please prepare and organize your response to this RFQ based on the requirements provided below.Any other information you
would like to include should be placed in a separate section at the end of your response.
The City will not pay for any costs incurred in preparation and submission of the responses or in anticipation of a contract.
Please email an electronic(.PDF)copy of your Proposal to John.Stefanski@dublin.ca.gov no later than Wednesday,February
22, 2023, at 4:00pm. Physical submittals will not be accepted. Any responses submitted after the stated deadline will not be
accepted for consideration.
Submission Format
To ensure fair and accurate consideration of all submissions, responses must contain the following information:
1. Executive Summary
a. Provide a brief overview of your firm and your firm's experience providing the services detailed in the
previous section of this RFQ.This executive summary must include the contact information of the individual
authorized to represent your firm and any third parties who will work with you on the delivery of these
services. If you are using a third party, please list the roles each party will play in the overall delivery of the
services.
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2. Project Team Description
a. Provide names and contact information of the Project Team including the Principal-in-Charge and Project
Manager/primary point of contact. Include brief resumes for all team members, as well as their tenure with
the firm. Indicate the organizational structure of the team and outline key roles and lines of authority. Identify
all sub-consultants and their role in the project, including all the aforementioned information.
3. Relevant Experience
a. State the qualifications and experience of the firm/individuals. Please emphasize specific qualifications and
experience with engagement of similar scope and complexity.
4. Costs
a. Provide an hourly rate schedule for the Project Team.
b. Provide a cost estimate examples for each of the items included in the Scope of Services. Cost estimates
must include anticipated hours of each item and hourly rates for each.
i. Cost estimates may also include optional add-ons above and beyond what is included in the Scope
of Services.
5. References
a. Provide the names, contact information, and brief project summary for two(2)similar governmental
agencies for which the firm has provided similar services within the last five years.
6. Standard Agreement Confirmation
a. Provide confirmation of your firm's ability to meet the City's Standard Consulting Agreement and insurance
requirements. Exceptions to the Agreement and insurance requirements shall be specifically noted in the
response.
Review and Selection Process
The City reserves the right to make the selection(s) based on its sole discretion. A subcommittee selected by City Staff will
evaluate responses to this RFQ.The subcommittee will use a forced ranking process. Informal interviews may be conducted by
City Staff and may include more than one firm that has submitted a response.
The City reserves the right to award a contract to the firm(s)that the City feels best meets the requirements of the RFQ,which
may include hiring multiple firms.The City reserves the right to reject any and all responses prior to execution of the Agreement,
with no penalty to the City.
Selection of Consultant(s)
Submitted responses will be evaluated and scored using the following criteria:
• Qualifications and specific experience of key project team members.
• Experience with engagement of similar scope and complexity.
• Satisfaction of previous clients.
• Cost of providing the consultant services for this project.
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Schedule for RFQ Process
Date* Task
February 1, 2023 Public Posting of RFQ
February 7, 2023 Deadline to submit questions to City of Dublin
February 10, 2023 Answers to Questions and Addendum posted, if required
February 22, 2023 Proposals due no later than 4:00pm
March 1-2,2023 Interview firms(optional)
March 21, 2023 City Council Consideration of Agreement
*Tentative dates, subject to change
Standard Consulting Agreement:
It is anticipated that the services covered by the Agreement resulting from this solicitation will be performed on a time and
materials fee basis for a specified scope of work.
A sample of the City's Standard Consulting Agreement (Agreement), including insurance requirements, is provided as
Attachment A.
If the interested firm desires to take exception to the Agreement and/or insurance requirements,the interested firm shall clearly
identify proposed changes to the Agreement and furnish the reason for these changes, which shall be included in the
qualification. Exceptions will be taken into consideration in evaluating Proposals. Otherwise,the interested firm is to state in the
proposal that the Agreement and insurance requirements are acceptable.
Consideration for exceptions will not be considered if not included in the submitted proposal.
Conflict of Interest
Proposer agrees that, for the term of this contract, no member, officer, or employee of the City of Dublin, or of a public body
within Alameda County or member or delegate to the Congress of the United States, during his/her tenure or for one year
thereafter, shall have any direct interest in the contracts or any direct or material benefit arising therefrom.
Proposers must provide a list of any potential conflicts of interest in working for the City of Dublin. This must include, but is not
limited to, a list of your firm's clients who are the following: Private clients located or operating within the City of Dublin limits,
Dublin San Ramon Service District, US Army Camp Parks and/or the County of Alameda, and a brief description of work for
these clients. Proposers must also identify any other clients (including public entities), that may pose a potential conflict of
interest, as well as a brief description of work you provide for these clients.
This list must include all potential conflicts of interest within the year prior to the release of this RFQ as well as current and future
commitments to other projects.
Principals and those performing work for City of Dublin may be required to submit a California Fair Political Practices Commission
(FPPC) Form 700: Statement of Economic Interests documenting potential financial conflicts of interest. For additional
information, proposers should refer to the FPPC website at http://www.fppc.ca.gov/Form700.html.
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43
Equal Employment Opportunity
Proposer shall not, on the grounds of race, color, sex, age, religion, national origin, ancestry, physical handicap, medical
condition, or marital status either discriminate or permit discrimination against any employee or applicant for employment in any
manner prohibited by Federal, State, or local laws. In the event of Proposer non-compliance, the City of Dublin may cancel,
terminate, or suspend the Contract in whole or in part. Proposers may also be declared ineligible for further contracts with the
City of Dublin.
Proposer shall take affirmative action to ensure that applicants are employed, and that employees are treated during their
employment,without regard to their race, religion, color, sex, or national origin. Such action shall include, but not be limited to
the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates
of pay or other forms of compensation; and selection for training, including apprenticeship. Proposer and its sub-consultants
shall post in conspicuous places, available to all employees and applicants for employment, a notice setting forth the following
provisions[29 U.S.C.§623,42 U.S.C. §2000,42 U.S.C. §6102,42 U.S.C. § 12112,42 U.S.C. § 12132, 49 U.S.C. §5332, 29
CFR Part 1630,41 CFR Parts 60 et seq.].
Governing Law
This RFQ summarizes the applicable laws and governance, when in conflict applicable State/Federal guidelines shall apply.
The contract and legal relations between the parties hereto shall be governed and construed in accordance with the laws of the
State of California.
Attachments
Attachment A Standard Consulting Services Agreement[INTENTIONALLY REMOVED FOR STAFF REPORT}
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Services
44
Attachment 4
it TETRA TECH
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Proposal for
DISASTER PREPAREDNESS STAFF
AUGMENTATION & SUPPORT SERVICES
City of Dublin, CA
Original I February 2023
45
Table of Contents
1 . Executive Summary 1
2. Project Team Description 3
3. Relevant Experience 8
4. Costs 17
5. References 19
6. Standard Agreement Confirmation 20
Appendix A: Resumes 21
. •
It TETRA TECH j
46
1 . Executive Summary
As requested by the RFQ:
The primary contact for this project is our proposed project Tetra Tech Snapshot
manager Mr. Bart Spencer, who can be contacted at
bart.spencer@tetratech.com or 650-324-1810.Mr.Spencer Stability: 55 years in business; 35+ years
will represent Tetra Tech in the delivery of the requested performing services required by this RFP
services. He will be supervised by our proposed Principal in Transparency:Publicly traded(NASDAQ:TTEK)
Charge, Ms. Christina Parkins (christina.parkins@tetratech.com Strength:$4.5B annual revenue
678-775-3137). Business Unit President Mr. Jonathan Burgiel is
authorized and empowered to sign this proposal and bind the Robust Team:27,000 professionals located in
firm in contractual commitments.Tetra Tech will not be using 450 offices worldwide.
any subcontractors/third parties for this project.
Company Overview
Tetra Tech, Inc. (Tetra Tech) is a leading provider of consulting, engineering, and technical services worldwide.
Founded in 1966, Tetra Tech is one of the principal firms in the nation in the field of disaster management,
emergency management, and homeland security, with projects focusing on infrastructure hardening and
protection; disaster response and recovery operations; preparedness planning, training, and exercises; community
resilience; and grant management. With a team of over 200 dedicated emergency management specialists
supporting clients across the nation, Tetra Tech's services span the entire emergency management continuum,
including preparedness,mitigation,response,recovery,and resilience.Our team is recognized for its ability to quickly
respond to a broad range of emergencies,allowing our clients to return to the business of running their day-to-day
operations.
Our California-based company, which is headquartered in Pasadena, has assisted numerous communities in
California with response and recovery efforts. Across the state, including in the Bay Area,Tetra Tech has provided
emergency management services for more than 30 years to both local and state clients.With our work in California,
Tetra Tech is very familiar with the Standardized Emergency Management Plan (SEMS) and has incorporated it into
the relevant planning,response,recovery,and mitigation efforts.
Over the last five years,Tetra Tech has successfully completed more than 1000 emergency management projects for
local, state, federal, and private sector clients in all 50 states. During steady-state conditions, our disaster
preparedness strategies include:
• Developing and applying technology to better inform clients about the wide array of hazards they face and
assisting communities with developing adaptation strategies.
• Prioritizing,scoping,and implementing projects designed to mitigate risks.
• Planning,training,and exercising public safety professionals to enhance their readiness to respond.
• Assessing the needs of vulnerable and historically underserved communities and addressing diversity,
equity,and inclusion issues in pre-disaster plans.
• Providing assistance with navigating the federal grant to identify potential funding sources and supporting
the development and submission of grant applications.
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During and following disasters,Tetra Tech offers a wide range of incident management support,including:
• Augmenting staff and personnel in all areas as needed (e.g., emergency operations center [EOC], incident
management team [IMT])
• Facilitating and monitoring rapid infrastructure repair and debris management
• Advising and guiding clients through comprehensive financial management, community resilience, and
economic redevelopment phases of disaster recovery
Tetra Tech's Emergency Management, Risk, and Resilience (EMRR) Practice supports all levels of government
programs—local,tribal,state,and national.From providing assistance before and after wildfires,earthquakes,floods,
and hurricanes; to coordinating a full-scale Urban Search and Rescue exercise involving California Task Force 5
(Orange County Fire Department);to COVID-1 9 After Action Reports;and developing continuity, hazard mitigation,
debris management plans; to updating emergency plans, our team is uniquely equipped to provide a variety of
services to the City of Dublin (City).
Tetra Tech staff include seasoned professionals, emergency managers, and experienced public safety, and
emergency services subject matter experts. They are assisted by numerous support staff that includes Quality
Assurance professionals and document reviewers, production managers and staff, and editors. Our staff is trained
and well versed in National Incident Management System (NIMS)/SEMS, Incident Command System (ICS), National
Response Framework(NRF),Emergency Support Functions(ESF),and well as keeping up with the current and latest
trends in the industry. Dedicated to helping state and local governments plan for and recover from natural and
human-caused disasters,our staff members offer a field-tested and proven methodology for emergency readiness,
continuity planning,and disaster recovery.
Company Profile
Company Legal Name: Tetra Tech,Inc.
Corporate Address: 3475 East Foothill Blvd.,Pasadena,CA 91107
Local Project Management Address: 1999 Harrison St.,Suite 500,Oakland,CA 94612
Website Address: www.tetratech.com
Telephone: (510)302-6300
Fax: (510)433-0830
Company Legal Status: Corporation I State of Delaware
Name of the person who is authorized to make decisions Jonathan Burgiel,Operating Unit President—Tetra Tech
and represents the Company. 321-441-8510 I jonathan.burgiel@tetratech.com
Proposed Project Manager Bart Spencer(650)324-1810 I bart.spencer@tetratech.com
Number of Years in Business under Present Business Name: 56 years
Total number of Employees 27,000
Number of Employees Working in California 250
Geographic Reach 450 offices worldwide;25 offices in California
Tetra Tech is a leading provider of consulting and engineering
Services Provided by Firm services.The Company supports government and commercial
clients by providing innovative solutions for emergency
management clients across the nation.
Revenue $3.5 billion (FY 2022)
Indicate the number of years of the firm's experience in 40 Years
providing required,required,equivalent,or related
products and services:
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2. Project Team Description
Project Team Contact Information
Name:Christina Parkins, Director of Preparedness Services
Principal-in-Charge Phone:678-775-3137
Email:christina.parkins@tetratech.com
Project Manager/ Name: Bart Spencer, Project Manager
Primary Contact Phone:650-324-1810
Email: bart.spencer@tetratech.com
Team Organization
Tetra Tech offers a cohesive team of nationally recognized practitioners and technical support in relevant disciplines
aligned with the categories of this RFQ.Our staff includes first responders;former federal,state,and local emergency
management staff; and consultants who have been at the forefront nationally in developing and implementing
strategies and innovative solutions. Our team includes individuals who have led emergency services from all levels
of response operations and who understand the importance of sound planning assumptions, real-time
communication,well-coordinated plans,and decision-making.
Our team's extensive experience leading organizations, shaping policy, successfully working with diverse
stakeholders and elected leaders,and leading responses and long-term recovery efforts resulting from some of the
most notable incidents and disasters in our nation's history provides our team with insights not easily gained and
ensures an in-depth knowledge of smart practices and the ability to provide clients with achievable, customized
solutions.
Team Structure
The team that we have proposed for this project will
be led by Mr. Bart Spencer. He will be assisted by Hundreds of Nationwide and tocat Subject Matter Experts
experienced emergency services professionals who Tetra Tech Corporate Support Disciplines
understand the entire emergency management Emergency Management I Intel/Investigation I PublicWorks
cycle and can support preparedness, response, Fire Services I Public Information I Emergency Medical
recovery, mitigation, and resilience activities. They Haz. Mat I Public Health I Health Care I Law Enforcement
will focus on creating work products and service PublicSafety Communications I Ag& Natural Resources
deliveries that are both practical and useful,
providing clear and actionable direction.Tetra Tech has assembled a team for this project that can support planning,
training,exercise,and staff augmentation activities. Key Team members are listed below with resumes provided in
Appendix A.These key staff members are supported by our more than 200 emergency management professionals
allowing our team to be as nimble as necessary to support the City.
Local Project Manager—Mr.Bart Spencer is a senior program manager providing emergency management services
for public sector clients,with more than 35 years of experience in public safety and emergency service.Mr.Spencer,
who is Bay Area based, currently manages several projects and teams for California-based clients. Mr. Spencer has
, TETRA TECH 3
49
been involved with and responded to disasters that include floods,fires,wildfires,earthquakes,and tornadoes. He is
also extensively experienced and credentialed in emergency plans,working with various municipalities around the
State including Redwood City,San Carlos,Half Moon Bay,Tracy,Roseville,San Mateo,and Sacramento Counties and
hazard mitigation, having led the planning and coordination of several Hazard Mitigation Plan Updates for various
jurisdictions in California,including the State of California,City of Concord,City of Los Angeles,City of Roseville,San
Mateo County,Tri-Valley,City of Long Beach, Metropolitan Water District,Sonoma County,and the City of Oakland,
among others.
Key Personnel— Listed below are the proposed key staff personnel,the number of years with Tetra Tech, and the
number of years in the emergency management industry.
Organizational Structure
Exhibit 1:Proposed Organization Chart
Tetra Tech Key Staff
Organizational Chart
DUBLIN
CALIFORNIA
Bart Spencer, MA — Christina Parkins,MA,PCP
Project Manager Principal in Charge
Brian Rutherford Sara van der Capellen, MEP
Lisa Danner Steve Dillon,MEP
Rob Flaner,CFM Training&Exercises
Planning/Analysis
11111
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Name/Project Role Bart Spencer,MA- Project Manager
Years of Experience 35+
Years with the Firm 5
Mr. Spencer with more than 35 years of public safety and emergency services, heads up Tetra Tech's emergency
management services in the West. During his career, he has responded to various incidents including wildfires,
floods, tornados, and structure fires, among others. He has also served as an emergency manager at both the city
and county levels. As a senior project manager, Mr. Spencer oversees teams and projects that include emergency
plans, hazard mitigation plans, and debris management plans. His project leadership includes services for Cities of
Tray, Redwood City, San Carlos, Half Moon Bay, and Oakland; San Mateo, Sacramento, Sonoma, and Monterey
Counties;Tri-Valley (Dublin, Livermore, Pleasanton, Dublin San Ramon Services District). His certifications include
FEMA ICS 100,200,300,400,700,800; Professional Development Series;HSEEP;among others. He has led, participated
in,and evaluated various trainings and exercises,and worked in EOC activations.
Name/Project Role Christina Parkins,MA,PCP-Project Principal
Years of Experience 18
Years with the Firm 8
Ms. Christina Parkins is an emergency management professional with over 18 years of experience helping
communities increase their preparedness posture and community resilience. She has served in the principal,
program manager,project manager,and lead planner role for projects focused on helping public and private sector
entities address complex concerns and integrate the voices of their stakeholders and community. Ms. Parkins is an
experienced project manager, having managed projects at both the local government level and for Tetra Tech
clients.She is also a skilled facilitator and has led projects that bring together multiple stakeholder groups to develop
strategic planning products. Ms. Parkins began her career with the Charlotte, NC Fire Department managing the
regional homeland security program,before transitioning to Tetra Tech.Since joining the company,Ms. Parkins has
managed large projects for clients,including Amtrak;the City of Houston,TX;Harris County,TX;Miami-Dade County,
FL; and the Central Florida Regional Transportation Authority (dba LYNX). Throughout her career, Ms. Parkins has
worked with municipalities, counties,states,and private sector clients to develop actionable products that exceed
the customer's expectations.
Name/Project Role Brian Rutherford-Planning
Years of Experience 23
Years with the Firm 8
Mr. Brian Rutherford is a senior planner with over 23 years of emergency management experience. His areas of
expertise include disaster debris management, continuity of operations, emergency planning, mitigation, and
recovery. Mr. Rutherford has been involved in a wide range of emergency management planning and response
projects.Some of these include disaster debris management planning and response, public health emergency plan
development,continuity of operations planning, infectious disease planning, plan assessments, public information
plan development, hazard mitigation planning, hurricane planning and response, wildfire response, flooding
response,training design,and meeting facilitation. Mr.Rutherford is also experienced in the design and evaluation
of exercises following Homeland Security Exercise and Evaluation Program (HSEEP) principles. During his career, he
has responded to various disasters including hurricanes in Texas and Florida as well as numerous wildfire recovery
efforts in California.
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Name/Project Role Lisa Danner- Planning
Years of Experience 35+
Years with the Firm 8
Ms.Lisa Danner brings over 35 years of emergency management preparedness,mitigation,and response experience.
Ms.Danner is a subject matter expert in hazard mitigation planning (HMP);hazard identification and risk assessment
(HIRA);threat and hazard identification and risk assessment (THIRA);emergency operations planning; continuity of
operations(COOP) planning;access and functional needs planning;NIMS;ICS;as well as Homeland Security Exercise
and Evaluation Program(HSEEP)training and exercises.Ms.Danner has managed a wide range of planning initiatives
for clients across the nation. Before becoming a consultant, Ms. Danner served as the Emergency Management
Director for Watauga County, NC where she managed the response to nine Presidentially Declared Disasters. Ms.
Danner has been serving in various project management roles as a consultant for 18 years ranging supporting a
portfolio of transportation organizations and local, state, and Federal government clients. She is a certified EMAP
Assessor and has assisted both State and local agencies with obtaining certification and ensuring compliance for
reaccreditation purposes.
Name/Project Role Rob Flaner,CFM-Planning
Years of Experience 28
Years with the Firm 20
Mr. Flaner, CFM, manages emergency management/hazard mitigation projects, working primarily with states and
local governments responding to Federal Emergency Management Agency (FEMA) program requirements. Mr.
Flaner is an experienced mitigation planner who regularly leads clients through risk assessments, benefit-cost
analysis, and mitigation program development. Mr. Flaner developed a comprehensive background in floodplain
management while administering the Community Rating System (CRS) under contract with FEMA. Mr. Flaner was
responsible for coordinating CRS objectives between state, local, and federal entities in a nine-state territory that
spanned three FEMA Regions. During his tenure with the CRS program, he was able to develop strong working
relationships with his federal,state,and local partners.Since its inception,the CRS has developed into a template for
sustainable floodplain management that can be used at the local level to give their program's direction.
Name/Project Role Sara van der Capellen, MPH, MBCP, MEP - Training &
Exercises
Years of Experience 20
Years with the Firm 9
Sara van der Capellen,MPH,MBCP,MEP has 20 years of experience developing programs focusing on public health
preparedness and response, business continuity, and emergency management.As part of the COVID-19 response,
Ms. van der Capellen has led the restructuring of Tetra Tech's Corporate Business Continuity Program; is actively
engaged in providing executive-level epidemiological consulting and guidance for Fortune 500 companies, and
oversees county-level pandemic planning and continuity operations.She manages a diverse portfolio of emergency
management and community resilience programs that focus on high-consequence infectious diseases;continuity
and resiliency;health and safety;medical countermeasures;resource management;multi-patient management;and
emergency/department operations centers. Ms.van der Capellen earned a Master of Public Health (MPH)from Yale
University in Microbial Disease Epidemiology.She is also certified by DRI International as a Master Business Continuity
Professional (MCBP)and by FEMA as a MEP.
TETRA TECH
Name/Project Role Steve Dillon,MEP-Training &Exercises
Years of Experience 35
Years with the Firm 14
Mr. Dillon, MEP has over 35 years of concurrent experience as an emergency management preparedness planner,
training and exercise program administrator,exercise designer and facilitator,and as a law enforcement officer and
first responder. Mr. Dillon has supported response to numerous incidents of National, Regional, State, and Local
significance serving in a variety of roles including Public Information Officer,Search and Rescue Team Leader,tactical
officer,All Hazards Operations Chief,Logistics Chief,Planning Section Chief,Liaison Officer,and Resource Unit Leader.
He presently serves on the Ohio All Hazard Type III IMT and the Ohio IMT Technical Advisory Committee Sub
Committee on training and credentialing. Additionally, he is experienced in the design of Emergency Operations
Plans and Supporting SOGs and SOPs. In May of 2010, Mr. Dillon was awarded Master Exercise Practitioner
certification from the FEMA Emergency Management Institute. He is a certified ICS L449 Trainer and was recognized
by the Center for Domestic Preparedness for his ICS training efforts. He is a FEMA EMI certified PIO, Safety Officer,
Resource Unit Leader, Situation Unit Leader, and Logistics Section Chief trainer as well as a certified HSEEP Trainer.
Steve has delivered emergency management courses and supported exercise programs internationally,in numerous
states,and for diverse local,state,and federal agencies and private entities.
TETRA TECH
3. Relevant Experience
Summary of Qualifications and Credentials and Experience
EOC/Disaster Preparedness/Gap Analysis
Tetra Tech brings extensive experience working within Emergency Operation Centers (EOC) during the time of
disaster. Many of our team members have not only served as EOC Managers but have supported operations as a
member of an Incident Management Team (IMT) or in a Command or General Staff role. Our Project Manager is a
seasoned Emergency Manager having worked for many years both in the field of fire and EMS and for both city and
county governments in emergency management administration,operations,and activations.Our team's familiarity
with SEMS's mission,operations style,roles,and responsibilities will enable the team to evaluate EOC operations and
establish rapport with engaged stakeholders engaged.
Using this knowledge and experience,our team will support the City by conducting program gap analysis for EOC
operations, disaster preparedness, and other emergency management functions. Our team has completed similar
assessments for clients across the nation, including in California. For each engagement,we work with our clients to
understand their capabilities,identify potential capability gaps and areas for operational improvements,and capture
best practices that should be included in planning documents. We compare this information against national
standards and best practices to help our clients strengthen their emergency management programs.
Regular Staff Training Program
While it is very important to ensure plans are up-to-date and include current guidance and best practices,it is equally
important to train on these plans. This helps staff and stakeholders understand their roles and responsibilities,
particularly with emergency operations, response,and recovery plans.This may include offering in-person offerings
or possibly conducting training online and recording it so people can watch at an appropriate time that fits their
needs.Tetra Tech recognizes that reporting to an EOC can be intimidating for people who are not familiar with or
regularly engaged in emergency management or response and are prepared to help the City develop a
comprehensive training program.
To develop training,Tetra Tech implements the Systems Approach to Training (SAT), which is the FEMA-preferred
tool for developing and updating emergency management training programs. The program consists of the
following sequential phases summarized by the acronym ADDIE(Analyze,Design,
Develop,Implement,Evaluate):
Evaluate Aroalyzc
• Phase 1:Analyze
• Phase 2: Design
• Phase 3: Develop Implement Ooign
• Phase 4: Implement
• Phase 5: Evaluate Develop
The ADDIE model allows Tetra Tech to develop engaging and interactive training
that is focused on the City's operating environment and the roles that each of its Exhibit 2:ADDIE Model
TETRA TECH 8
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departments will need to perform before,during,and after a disaster occurs.Using this model,Tetra Tech will design
training courses that will empower the end user to understand their operations and support roles and responsibilities
as outlined in the City's plans.Training offerings will be focused on developing an engaging training environment
for adult learners,implementing the training through in-person,virtual,or computer-based delivery,and evaluating
its effectiveness through participant feedback.Our team will work closely with the City to identify the audience for
training and focus on the delivery method to allow for the widest possible participation.
EOC Exercises
Our experienced team includes Master Exercise Practioners (MEP) and Homeland Security Exercise and Evaluation
Program (HSEEP)trained individuals who have extensive experience supporting local,state,and Federal clients with
developing exercises based on a no-fault learning environment.
Tetra Tech's experience with HSEEP is extensive and ranges from local-level ImPlan ngnt
drills to national-level, multi-day full-scale exercises with dozens of
stakeholders and thousands of participants.This includes developing HSEEP- �aR Manago
consistent exercises for dozens of metropolitan regions across the U.S.Tetra EvaluationStrat°� ��°r planneny
9
Tech understands how to utilize the HSEEP process to drive objective- HSEEP
oriented outcomes while still providing flexibility to evolving client needs.
Tetra Tech is well-versed in coordinating multiple, simultaneous planningQge n e�e�`
Mana9
efforts and complex exercises. We develop progressive exercise series to
Desin and
validate capabilities in the areas of EOC operations, transportation, cyber Conduct Development
security, public health, hazardous materials response, natural hazards,
terrorism,and recovery.
Exhibit 3:HSEEP Cycle
Tetra Tech understands that the City wishes to conduct a tabletop exercise
(TTX) in October. Building on experiences from conducting training and exercises in California and around the
country,our project team with work with City officials to schedule trainings well in advance of the selected exercise
date. Drawing from HSEEP guidance,Tetra Tech will assist the City by selecting a plausible scenario for the TTX that
allows for interaction and understanding as well as opportunities to pause and allow participants to ask questions.
Tetra Tech's current work with the City in updating its hazard mitigation plan provides a unique understanding of
what some of the hazards and risks that could be used as an exercise scenario.
Plan Development and Maintenance
Tetra Tech believes that a successful planning process should be organized and include multiple opportunities for
stakeholder input. The outcomes should be clear and understandable to a reader who was not involved in the
development process. For all planning projects,Tetra Tech implements the CPG-1 01 Planning Process.This proven
model outlined in the six steps below allows for greater stakeholder input and buy-in for the final product.
Stakeholder involvement in the plan development process is key to the successful acceptance and implementation
of any plan.
TETRA TECH 9
Exhibit 4:National Plan Development Process(NPDP)Model
STEP 1 STEP 2 STEP 4 ' 5 STEP 6
Form a Understand Determine Plan Development Plan Preparati Plan
Collaborative the Situation Goals& (Develop ConOps) Review& Implementation
Planning Team objectives Approv. &Maintenance
The approach outlined below provides an overview of how Tetra Tech and our partners will address the activities
involved in plan development.
Form a Collaborative Planning Team
Tetra Tech will begin all planning task orders by working with the City's project sponsor to identify personnel who
will serve as the Planning Team.The Planning Team should include a mix of participants,including senior leadership
(or those who can make decisions with the authority of a member of leadership),subject matter experts,and persons
who will be tasked with implementing the plan should it be activated.This helps not only to provide a spectrum of
perspectives but also to ensure that plans meet the needs and requirements of the organization. As possible,the
Planning Team should also include stakeholder partners and private sector entities who may be asked to support
implementation (e.g., American Red Cross for Shelter Planning, Mental, and Behavioral Health for Critical Incident
Stress Management Planning, etc.) so that they can speak to their available resources to meet assigned roles and
responsibilities.
Understand the Situation
Once the Planning Team is designed,Tetra Tech will work with them to understand what planning documents and
assessments have already been completed that are relevant to the plan being developed.We will review the relevant
documents, as well as identify national standards, statutory requirements, and best practices that should be
addressed in the plan.The plan assessments and analysis will be consolidated into plan review matrices,checklists,
and/or Findings Reports(depending upon what the project team determines is the most appropriate way to present
the findings) and presented to the Planning Team. Using this analysis,we will confirm with the Planning Team the
task,purpose,and scope of the planning effort.
Determine Goals &Objectives
Tetra Tech will work with the Planning Team to set the goals and objectives for the plan document.This will include
determining information including:
• The desired end state should the plan be activated and how this end state would be achieved
• Conditions under which the plan would be activated
• Responsible parties involved in plan activation and implementation and the roles they would likely fulfill
• Statutory requirements that the plan must address or follow
This will be used to develop SMART(Specific, Measurable,Achievable, Relevant,Time-Bound) goals and objectives
for the plan. The goals and objectives will be affirmed by the Planning Team before the plan development
commences.
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Plan Development (Develop ConOps)
Once the goals and objectives are determined,we will work with the Planning Team to outline and document the
Concept of Operations (ConOps) that details how the plan will be activated, anticipated activities and outcomes
during plan implementation,and how the return to the desired end state will be achieved.This will vary depending
on the threat or risk being addressed by the plan, stakeholders, available resources, and logistical support. When
developing the ConOps,we will assess:
• How to maximize capabilities and resources against a threat while protecting resources and minimizing
collateral damage
• How to develop a shared vision of the operation across responsible parties
• The most effective way to anticipate events
• How to implement a thorough risk management process
• The conditions and resources required for success
• When and where to apply capabilities and resources for flexibility to meet unforeseen events
• How to focus intelligence on threat strengths,weaknesses,desired end state,and decisive points
Once this information is determined, we will begin to develop the planning document. Throughout the
development,our team will work closely with the Planning Team to provide progress updates and opportunities for
reviews. Plans, such as Hazard Mitigation, may require the input of the community during the planning process. In
such cases,we will work with the Planning Team to identify the most appropriate ways to collect information, be it
through conducting Town Hall meetings (virtual and in-person), using online surveys, and/or providing a public
comment period.Draft and final versions of the plan will be presented to the Planning Team for review and comment
before plan implementation.
Plan Implementation and Maintenance
All plans will include a section that addresses how the plan will be implemented and maintained. Best practice has
taught that plans should be reviewed at a minimum once every three years.We recommend this cycle,along with
reviews any time the plan is activated. At the end of plan development, we will work with the Planning Team to
recommend potential training and exercise activities that should be considered to acclimate users to the plan,
educate users about their roles and responsibilities in the plan, and identify ways to strengthen the plan and
integrate new technologies and capabilities as they come online.
California Based Experience
The table below provides a sample of our experience performing similar work within the past five (5)years. Below
this table, we have provided profiles describing some of our California projects that are similar in scale and
complexity to the scope described in the RFQ.
TETRA TECH 11
Exhibit 5:Selected California-Based Work Experience
California Client Project
• EOP and Annex Update
• EOC Audit
• Training and Exercises
City of Redwood City • Hazard Mitigation Annex Development(twice)
• COVID Assessment Report
• Grant Support and Supplemental EM Support
• CERT Program Management
• EOP and Annex Update
City of Tracy • Continuity of Operations Plan (COOP) update
• Supplemental Emergency Management Services
• EOP and Annex Update
City of San Carlos • Training and Exercises and Supplemental EM Support
• Hazard Mitigation Annex Development(twice)
City of Half Moon Bay • EOP and Annex Update
City of El Cerrito • EOP and Annex Update
City of Brisbane • EOP and Annex Update
• Emergency Operations Plan and COOP Plan
City of Roseville • Hazard Mitigation Plan (4 times)
City of Los Angeles • Hazard Mitigation Plan (twice) and Flood Management Plan (twice)
City of Palo Alto • Supplemental Emergency Management Services
City of Oakland • Hazard Mitigation Plan
City of San Jose • Training and Exercise
Cities of Livermore, Pleasanton,and Dublin • Multijurisdictional Hazard Mitigation Plan (twice)
and Dublin San Ramon Service District
• EOP and Annex Update
• Multijurisdictional Hazard Mitigation Plan (twice)
San Mateo County • Disaster Debris Management Plan (DDMP) (2 plans)
• COOP Plan
• COVID Mid-Operational Report and Improvement Plan
• Multijurisdictional Hazard Mitigation Plan
Sonoma County • Supplemental Emergency Management Services
• COOP Plan
Santa Clara County • Multijurisdictional Hazard Mitigation Plan
Contra Costa County • Multijurisdictional Hazard Mitigation Plan (twice)
Ventura County • Multijurisdictional Hazard Mitigation Plan
San Diego County • COOP Plan
Marin County • DDMP Plan
Orange County • DDMP
Los Angeles County • COOP Plan and Flood Management Plan
Riverside County • Preparedness Plan
State of California • Statewide Multi-hazard Mitigation Plan
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Current Work with the City of Dublin
Tetra Tech is currently working with Dublin in collaboration with the cities of Livermore and Pleasanton and Dublin
San Ramon Services District in updating the group's Multijurisdictional Hazard Mitigation Plan (Tri-Valley Hazard
Mitigation Plan).Tetra Tech provided this group with the same services five years ago.
Bart Spencer,the proposed manager for this project,is currently serving as the project lead for the mitigation update
and has a strong working knowledge of its participants,including the City of Dublin.
Example California Projects
Tracy,CA.The City engaged Tetra Tech to assist in the development of its emergency management
TRACY program which included updating the City's outdated EOP and Annexes. Following the completion of
Nib'� the update Tetra Tech is working with the City to update its Business Continuity Plan,provide additional
training and exercises,and supplemental emergency management services.
Redwood City and San Carlos,CA. Over the years Tetra Tech has supported both the City of
p4 SAN(
Redwood Redwood City and the City of San Carlos in various emergency management projects.Redwood
City 1m%,c City provides fire and emergency management services to San Carlos.Both cities contracted with
Tetra Tech to update their respective EOPs and Annexes, assess their existing programs, and
provide additional support and service including training and exercises. Additionally, Tetra Tech provides
management and operational support for the Redwood City CERT program.
4. Half Moon Bay,CA.The City is located on the California Coast in San Mateo County and has,at times,
experienced limited access to necessary resources. Following the completion of Tetra Tech's
multijurisdictional hazard mitigation plan update for San Mateo County,Half Moon Bay selected Tetra
`,_.....-- Tech to assist the City in updating its EOP.With the knowledge and information gained during the
mitigation update process, Tetra Tech recognized some of the locational challenges the City faced. Tetra Tech
worked with City staff and community leaders to provide the City with an updated and workable plan.
Additional Support Resources
Preparedness and Mitigation Services
Our project team is fully supported by an easily accessible cadre of professionals in every facet of emergency
management, including law enforcement, fire service, mass care, public information/warning, and whole
community planning.
In addition to our portfolio of qualified subject matter experts, Tetra Tech's Project Team has the support of our
administrative staff,each with highly specialized skills.Additionally,Tetra Tech maintains support staff to assist with
the non-technical aspects of each project. Administrative staff will support the Tetra Tech Project Manager with
scheduling, document production, travel logistics, and other duties as assigned. While many of these tools are
invisible to the client,such as our financial management system,quality control procedures,internet-based surveys,
and editorial capabilities,these tools can determine the difference between a successful project and a failure.This
i TETRA TECH 13
59
network of support provides our project teams and clients with the necessary tools to ensure quality and customer
satisfaction.
As a leading provider of emergency management planning services to local, state,and federal entities nationwide,
our team possesses a wide range of experience developing actionable planning products.In addition to the services
already requested by the City of Dublin,Tetra Tech offers these additional planning services:
• Commodity Points of Distribution (C-POD) • Logistics and Resource Management Plans
• Comprehensive Emergency Management • Mass Care/Surge Capacity
• Community Rating System (CRS) • Medical Dispensing
• Continuity of Government • Pre-Disaster Recovery
• Continuity of Operations • Reception Processing
• Debris Management • Regional Catastrophic Planning
• Departmental Emergency Response • Resilience
• Emergency Operations Center • Sheltering
• Emergency Operations • Standard Operating Procedures
• Emergency Support Functions • Threat and Hazard Identification Risk Assessments
• Evacuation Plan • Threat/Hazard-Specific Plan
• Family Assistance and Reunification • Volunteer Management
• Hazard Mitigation
Staff Augmentation Services
Tetra Tech has been conducting emergency management and technical consulting for clients for more than 35
years. Our team of experts consists of planners, assessors, engineers, and technical specialists who have dedicated
their careers to public safety and emergency management.Their collective experience is based on both pre-disaster
planning and post-disaster response and recovery operation working directly for local,state,and federal government
or through consulting contracts. Our team's size, stability, and ability to quickly adjust to fluctuating workloads
enables us to undertake demanding,short-turnaround time projects,such as a potentially catastrophic disaster,and
to administer the resources required for successful completion.We have successfully responded in force to wildfires,
catastrophic floods, earthquakes, EF-5 tornadoes, the events of 9/11, and countless other incidents. We routinely
support government clients with long-term recovery operations that linger long after the excitement of the event
has passed.Tetra Tech is a national leader in disaster response, having served over 300 state and local government
clients in response to over 90 declared presidential disasters. Our staff has the experience to begin operations in
multiple EOC roles on day 1 of this contract.
Tetra Tech maintains a cadre of members dedicated to responding to our standby clients.Our work includes rapidly
deploying professionals to support EOCs, logistic staging areas (LSA), FEMA's Joint Operations Centers (JOC), or
Forward Operating Bases(FOB).During response operations,Tetra Tech fulfills command and general staff positions
or direct support to the mission.We routinely support the following activities:
• Planning Section support, including incident action plan (IAP), situation reports (SitRep), and geographic
information system (GIS)/dashboard preparation
• Disaster logistics and resource management
• Finance/Administration section support
• Emergency Support Function administration
• Vaccine and testing center management, logistics,and administrative support
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• Preliminary damage assessment
• Joint information system/center support
• Disaster operations management to include action officers,situation unit staff,and reports
Tetra Tech's team is composed of individuals who bring first-hand knowledge of state and local-level response
operations. Our staffing mixture of local, regional, and national geographically based individuals ensures a quick
response on a continual basis without the risk of having all of our personnel in the affected impacted area. All
emergency management staff proposed to support EOC operations have earned ICS certifications,including ICS 300
and 400,and have direct EOC management and operations experience.
As a result of our involvement in most major response efforts occurring in the United States within the past decade,
we have a deep understanding of how to manage a large-scale response and the components of an effective
recovery.Our subject matter experts have been deployed to natural and human-caused disasters across the United
States in support of our local,state,and federal clients.Whether it was serving as part of a wildfire team in a client's
EOC, conducting damage assessments in the field, or managing security or points of dispensing sites, our team is
battle-tested under the most taxing of disaster circumstances.
Grant Manacement & Support Services
Tetra Tech is a national leader in the field of pre-and post-disaster recovery management.Our contracts with federal
agencies and state and local governments are in diverse areas such as disaster recovery consulting and technical
assistance; staff augmentation; community resilience; grant management; and emergency management planning
and preparedness.We have worked closely with these agencies, recipients,and subrecipients on billions of dollars
worth of projects to determine project eligibility and to provide technical assistance, detailed damage inspection
reports, cost estimates, validation and testing, audit documentation, and process reimbursements. Our team also
maintains strong relationships with many of the lead federal officers, state agency leadership, local governments,
and other staff.
Our team brings together a unique combination of expertise from some of the largest and most complex disasters
in U.S. history. Our extensive experience includes leading organizations, shaping policy, and successfully working
with diverse stakeholders up to and including top elected leaders.Tetra Tech staff have led responses to some of the
most notable incidents and disasters in our nation's history. This real-world experience provides our team with
valuable insight and ensures in-depth knowledge of best practices and the ability to provide clients with achievable,
customized plans.
Exhibit 6:Tetra Tech has been activated for over 90 disasters,including:
30 Hurricanes 5 Ice Storms 6 Snowstorms 10 Floods 18 Fires
17 Tornadoes 6 Tropical Storms 1 Drought 1 Biological Incident
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Throughout the course of the hundreds of grant management projects that our staff has administered for state and
local governments across the U.S.,our team has developed a deep understanding of local,state,and Federal policies
and procedures. We commit to maintaining compliance with the applicable requirements in project
operations and serving as a coach to the City to design and deliver compliant programs.
Tetra Tech's FEMA reimbursement technical assistance consulting services involve providing guidance and technical
assistance for project applications and programs for disaster reimbursement related to response and recovery efforts
on behalf of our clients.Tetra Tech has far-reaching experience in assisting clients in post-disaster grant application,
administration,program management,and project delivery,including direct experience with funding Categories A-
G of the FEMA PA Program.Our team has extensive experience assisting local and state governments with navigating
this process and works with officials to properly manage and document work that is eligible for federal funding
through FEMA programs.Our experience supporting clients with FEMA programs includes:
• FEMA PA Program • Section 404 mitigation
• Section 406 mitigation and Section 428 alternative • FEMA Individual Assistance (IA) Program
procedures program • FEMA Flood Mitigation Assistance Program (FMA)
• FEMA Hazard Mitigation Grant Program (HMGP)
Tetra Tech's grant administrators document eligible work in the field and organize such documentation in an audit-
ready format for future review. This includes guidance requiring that grantees or subgrantees monitor the
expenditure of funds and document such expenditures in a manner that will satisfy regulatory audits in the future.
This includes Section 3, Fair Housing,2 CFR 200,and other Federal grant requirements.
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4. Costs
Hourly Rate Schedule for Project Team
The exhibit below provides the hourly rates for staff supporting this RFQ.These rates are good for a term of three
years. After that time, rates would need to be renegotiated. Rates are not inclusive of other direct costs (printing,
travel,etc.) and represent labor costs only.
Exhibit 7:Hourly Rates[1]
Title Hourly Rate
Subject Matter Expert $225.00
Project Principal $210.00
Senior Program Manager $198.00
Project Manager $185.00
Public Assistance Supervisor $175.00
Senior Planner/Trainer/Facilitator/GIS $175.00
Senior Public Assistance Consultant $162.00
Planner/Trainer/Facilitator/GIS III $160.00
Planner/Trainer/Facilitator/GIS II $135.00
Planner/Trainer/Facilitator/GIS I $115.00
Consulting Aide/Financial Manager $110.00
[1]The hourly rates are fully burdened to include all applicable overhead and profit.Approved non-labor expenses shall be
invoiced as follows:(1)travel expenses including airfare and car rental shall be invoiced at cost without mark-up;(2)lodging
shall be invoiced up to the per diem rate according to the General Services Administration (GSA) rates established at
www.gsa.gov(3)meals and incidentals shall be invoiced at the GSA per diem rate(receipts are not required);(4)mileage
shall be invoiced at the federally published rate;and(5) other required non-labor expenses as may be applicable to the
project and pre-approved by the City shall be invoiced at cost without mark-up.
Cost Estimate for Scope Items
The following cost estimates are for the services outlined in the RFQ Scope of Services. These are provided for
estimate only and should be considered non-binding.Actual costs will be negotiated at the time of task order based
on the requested programmatic support.
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Exhibit 8:Cost Estimate for EOC/Disaster Preparedness/Gap Analysis
Role Estimated Hours I Cost
Project Manager 20 $3,700.00
Planner III 64 $10,240.00
Planner II 32 $4,320.00
Consulting Aide 16 $1,760.00
ODCs $0.00
Total $20,020.00
Exhibit 9:Regular Staff Training Program[3]
Role Estimated Hours Cost
Project Manager 40 $7,400.00
Facilitator III 64 $10,240.00
Facilitator II 40 $5,400.00
Consulting Aide 16 $1,760.00
ODCs $4,000.00
Total $28,880.00
(3]Cost estimate assumes in-person training delivery.
Exhibit 10:EOC Exercise(4]
Role Estimated Hours Cost
Project Manager 64 $11,840.00
Facilitator III 40 $6,400.00
Facilitator II 80 $10,800.00
Consulting Aide 16 $1,760.00
ODCs $4,000.00
Total $34,800.00
[4]Cost estimate assumes in-person exercise delivery.
Exhibit 11:Plan Development and Maintenance[5]
Role Estimated Hours I Cost
Project Manager 40 $7,400.00
Planner III 88 $14,080.00
Planner II 160 $21,600.00
Consulting Aide 24 $2,640.00
ODCs $4,000.00
Total $49,720.00
[5]Cost estimate assumes in-person planning meeting options.
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5 . References
Tetra Tech is proud of our reputation in the emergency management market.That reputation is built on providing
outstanding customer service and delivering high-quality work products. More than 80 percent of Tetra Tech's
business is attributable to repeat customers, which is indicative of the value we place on building long-term
relationships with our clients, adding value to the projects and programs we implement for them, and working in
partnership to deliver solutions to complex issues.Tetra Tech encourages the City to contact the references provided
below. As an organization,we stand behind our work and are confident that the feedback received will provide a
positive evaluation of our timeliness,cost control,project management,and overall performance.
Project Name:Emergency Management Program Support
Client: San Mateo County,CA Department of Emergency Management
Address: 501 Winslow St.County Ctr.Redwood City,CA 94063
Redwood City,CA 94063
Contact Name: Dan Belville,Director
Contact Information: (650) 363-4118 I dbelville@smcgov.org
Emergency Operations Plan (EOP) and Annexes Update 2021 — Present ($110,000); County Disaster Debris
Management Plan 2021 —2022 ($95,000), Municipalities Disaster Debris Management Plan 2018—2019 ($95,000);
Multi jurisdictional Hazard Mitigation Plan 2020—2021 ($200,000);Multi-jurisdictional Hazard Mitigation Plan 2015
—2016($175,000)
Project Name:Emergency Management Program Support
Client: City of Tracy/South San Joaquin County Fire Authority
Address: 835 N.Central Ave.Tracy,CA 95376
Contact Name: Chris Martin, Division Chief
Contact Information: (209)831-6700 I chris.martin@sjcfire.org
EOP and Annexes Update 2020 — 2022 ($56,000); Negotiating new contract that will address — Training and
Exercises;Continuity of Operations Plan (COOP); EOC Audit.
Project Name: Emergency Management Program Support
Client: City of Redwood City,Office of Emergency Management
Address: 755 Marshall St. Redwood City,CA 94063
Contact Name: David Pucci,CEM, Deputy Chief and Emergency Manager
Contact Information: (650) 780-7400 I dpucci@redwoodcity.org
EM Program Support(EOP and Annex Update;Training and Exercises;EOC Audit)2021 —Present($200,000);COVID-
19 After-Action Assessment 2020($15,000);Hazard Mitigation Plan Support 2020—2021 ($15,000)
a •
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6. Standard Agreement Confirmation
Tetra Tech, Inc. does not have exceptions to the standard agreement.
I I TETRA TECH 20
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Appendix A: Resumes
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TETRATECH Bart Spencer
Project Vanager
EXPERIENCE SUMMARY
Areas of Expertise Mr.Spencer,with more than 35 years of experience in public safety and emergency
Emergency Planning service, is a senior project manager providing emergency management services for
Incident Management public sector clients. Prior to joining Tetra Tech, Mr. Spencer was the Emergency
Services Manager for the City of Burlingame, Town of Hillsborough, and Central
EOC Staff Development and Training County Fire Department. During that time, he updated the joint Emergency
Exercise Design Operations Plan (EOP) and Continuity of Operations Plans (COOP) and drafted an
Emergency and Crisis Communication Plan. He served as the countywide project
EOC Design and Function
manager for the San Mateo County Hazard Mitigation Plan that engaged 30
Hazard Mitigation Planning jurisdictions. His also led the effort to update the Emergency Operations Center
Registrations/Affiliations position description and job aids.
International Association of
Emergency Managers RELEVANT EXPERIENCE - PREPAREDNESS
California Emergency Services Emergency Operations Plan Update I San Mateo County,CA
Association The County engaged Tetra Tech to update its Emergency Operations Plan and various
San Mateo County Emergency hazard specific annexes to better align with current guidance,state requirements,and
Managers Association best management practices. Mr. Spencer coordinated project efforts overseeing a
KEY Training/Certifications team of emergency management planners and met with various identied county
Incident Command System 100-400 leaders in collaboration of this project.
FEMA Professional Development Comprehensive Emergency Management Plan Update I North Bend,WA
Series Mr.Spencer led a team to oversee the project;he met with local officials to coordinate
HSEEP collaborative efforts and to ensure the deliverables me both state and federal
requirements as well as incorporating current best practices.
SEMS-Instructor
NIMS IS-700 Emergency Operations Plan Update I Cities of Redwood City and San Carlos,
CA
NIMS IS-800 In their effort to better collaborate on emergency services projects the cities joined
Additional FEMA certification efforts to update and align their EOPs and other emergency management programs.
Mr.Spencer led a team to oversee the project;he met with city officials to coordinate
Education collaborative efforts and to ensure the deliverables me both state and federal
MA(honors)Santa Clara University
requirements as well as incorporating current best practices.
BA,Rhodes College
COVID After Action&Improvement Plan I Sonoma County,CA
EMT&Paramedic,Southwest Sonoma County experienced multiple simultaneous incidents—COVID,wildfire,heat
Tennessee College
wave,and power shutdowns—Tetra Tech was engaged to conduct an assessment of
Germantown Fire Academy EOC activation and countywide interaction with municipalities and special districts.
The project included assessing 5 specific focus areas: 1)Operational Coordination,2)
Public Information and Warning,3)EOC functions,4)County COOP Operations,5)EOC
and Health Services DOC Coordination.Mr.Spencer served as projected manager.He
and his team were tasked with collecting feedback through interviews and surveys;
reviewing data and reports;and drafting summary assessment reports and considered
the impact to the whole community..Tetra Tech wrote the final assessment report
and improvement plan using the same five focus areas. Multiple action items were
assigned to each of the five areas.Mr.Spencer also presented the Board of Supervisors
with a summary report at one of its meetings.
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Resume Bart Spencer
COVID/EOC Activation After Action Report&Improvement Plan I Monterey County,CA
Tetra Tech was selected in each jurisdiction to conduct AARs/lPs following EOC activations to manage the upsurge during the
initial and intermediary COVID response. Mr. Spencer managed each project and team. Team members engaged EOC
participants and other stakeholders through interviews and surveys and reviewed plans and documentation in order to develop
assessment reports.Mr.Spencer collaborated with designated staff in order to develop workable improvement plans. Because
of its size and diversity in population and groups,considerations were given to address specific cultural and diversity challenges.
Plans and reports followed HSEEP guidance.Mr.Spencer presented the final plan to a Board of Supervisors.
Emergency Operation Plan Update I Half Moon Bay,CA
Following the completion of the County's Multijurisdictional Hazard Mitigation Plan, Half Moon Bay requested Tetra Tech to
update its EOP and Annex and conduct trainings for EOC staff personnel. Mr. Spencer was tasked to manager the project
overseeing a team to ensure a customized,workable and compliance document.
Emergency Management Services I Palo Alto,CA
Mr.Spencer serves as the project manager overseeing a team that provides supplemental emergency management services to
the City.These projects have included community outreach and presentations,debris management assessments,developing
and reviewing emergency and recovery planning efforts,and post-disaster assessments
Disaster Debris Management Plan(Part 2)I San Mateo County,CA
San Mateo County tasked Tetra Tech with developing a post-disaster debris management plan.The project included interacting
with municipalities developing their responsibilities following a disaster, ensuring FEMA compliance, and orientating leaders
and stakeholders on their responsibilities. During this year long process Mr.Spencer managed a team and coordinated efforts
that included interacting overseeing plan development and production,and meetings,trainings and plan orientation.
Emergency Operations Plan Update I Tracy,CA
The City engaged Tetra Tech to update its emergency plan.Mr.Spencer orchestrated the project and lead a team who reviewed
existing material,researched applicable guidance and standards,and interviewed staff in order to provide the City with a useable
and compliant plan.Delverables also included EOC position descriptions,city department resposnsibilities,EOP orientation and
additional trainings.The plan was cross-walked for compliance with federal,county and state standards.
Disaster Debris Management Plan I San Mateo County,CA
San Mateo County tasked Tetra Tech with developing a post-disaster debris management plan.The project included interacting
with several county departments developing their responsibilities following a disaster, ensuring FEMA compliance, and
orientating leaders and stakeholders on their responsibilities. During this year long process Mr.Spencer managed a team and
coordinated efforts that included interacting overseeing plan development and production,and meetings,trainings and plan
orientation.
EOC Tabletop Exercise I City of San Jose and Santa Clara Valley Water District,CA
Following significant flooding during the previous winter,Tetra Tech assisted the City and Water District in updating related
Emergency Action Plans.Tetra Tech also coordinated training efforts on these plans and conducted a tabletop exercise to EOC
staff.Mr.Spencer served as project lead and spearheaded efforts in developing the HSEEP compliant After Action Report and
Improvement Plan.
Emergency Operations Plan Update I Brisbane,CA
Coordinated the updating of the Emergency Operations Plan which included the 2017 NIMS guidance and developed
Emergency Operation Center improvements for the City of Brisbane, California. Mr. Spencer interacted with city officials and
other local government leaders to ensure collaboration between the City of Brisbane and San Mateo County.
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` 1 TETRATECH Christina Parkins, MA, PCP
Principal In Charge
EXPERIENCE SUMMARY
18 YEARS OF Ms.Christina Parkins is a Principal Emergency Management Consultant with extensive
EXPERIENCE experience in the development and management of preparedness, response, and
recovery programs. Ms. Parkins serves as a program manager, project manager, lead
planner,and facilitator for many of Tetra Tech's clients in both the public and private
Area of Expertise sector. She serves as the Emergency Management, Risk, and Resilience Director of
Project Management Preparedness Services.
Training and Exercises Ms. Parkins has developed operational and response plans for daily operations and
Preparedness Planning large-scale incidents, including Comprehensive Emergency Management Plans,
Response and Recovery Planning Emergency Operations Plans, Emergency Operations Center Plans, Incident Action
Plans, Continuity of Operations/Continuity of Government plans, Family Assistance
COOP&COG Planning Center,and Pre-Disaster Recovery plans. In addition to her planning experience,she
EOC Operations has developed and facilitated training courses as well as HSEEP compliant tabletop,
Transit Safety and Security Operations functional, and full-scale exercises for first responder agencies,transit agencies,and
private sector clients.
Grant Management
Grant Experience FEATURED RELEVANT EXPERIENCE
Urban Areas Security Initiative
Project Manager
Transit Security Grant Program Massachusetts Bay Transit Authority(MBTA) I Emergency Management
Federal&State Full Funding Grant Planning,Training,and Exercise Support
Agreement Ms. Parkins is serving as the Project Manager for Tetra Tech's work with the MBTA to
Assistance to Firefighters Grant conduct vulnerability and flood focused threat assessments, develop a
Comprehensive Emergency Management Plan (CEMP), and conduct training and
Training/Certifications exercise activities to test the plan.Ms. Parkins is overseeing the project and will serve
FEMA Professional Continuity as a lead author for the CEMP and lead facilitator for the training and exercises.
Practitioner
Planning Section Chief Project Manager
NC Office of Recovery and Resiliency(NCORR)I Regional Resilience Profiles
Incident Management Team Ms. Parkins served as the Project Manager overseeing the development of four (4)
Public Information Officer Basic regional resilience profiles for communities across the North Carolina coastline.The
Incident Command System(ICS)100, regions include the Cape Fear Council of Governments, Eastern Carolina Council of
200,300,400,700,800 Governments, Mid-East Commission, and Albemarle Commission. Ms. Parkins
managed a team of consultants who are working directly with stakeholders in local
Federal Emergency Management government, education, and non-profits (among others) to identify climate change
Agency(FEMA)Exercise Design
threats and vulnerabilities for the regions and then developing adaptation and
Education mitigation projects to address the identified concerns. Ms. Parkins served as the
University of Kentucky primary point of contact (POC)for the NCORR leadership throughout the life of the
Master of Arts,National Security,2004 project and support outreach and coordination efforts as needed.
Gardner-Webb University
Bachelor of Science,International Project Manager
Business,2003 Los Angeles World Airports(LAWA)I Triennial Air Exercise(AIREX)
Ms. Parkins is serving as the project manager and lead planner for LAWA's Federal
Aviation Administration (FAA) required triennial AIREX in support of the Airport's
Emergency Management Department. Ms. Parkins is supporting the planning team
with developing HSEEP compliant exercise documentation and will oversee a team of
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Resume Christina Parkins
three evaluators who will support exercise conduct and After Action Report(AAR)development.
Development and Facilitation Lead
Northern Virginia NOVA Family Assistance Center(FAC)Training
Ms.Parkins is serving as the development and facilitation lead for a family assistance planning training offering for the Northern
Virginia (NOVA) planning group.Ms. Parkins is leading the effort to develop a two day in-person training offering to assist local
and regional agencies to develop a family assistance plan.Ms.Parkins will also serve as the facilitator for the pilot offering of the
training.
Project Manager
Harris County,TX I First Responder Resource Study
Ms.Parkins is serving as the project manager for a study assessing the capabilities of the first responders supporting the County
and its unincorporated areas.The study looks at the County's resources during Hurricane Harvey,what capabilities have been
built since,and will make recommendations for ways to support continued growth across the County.
Onsite Planner
Harris County,TX I Recovery Staff Augmentation for February Winter Storms(DR-4586)
Ms.Parkins provided onsite support for the Harris County Office of Homeland Security and Emergency Management's(OHSEM)
recovery efforts from the February 2021 Winter Storms. Ms. Parkins helped to develop reporting templates and streamline
reporting processes for the Recovery Support Function (RSF) leads. She also served as the lead for producing daily Situation
Reports (SitRep)and provided input into ways to reorganize the SitRep template.She also supported the development of the
template and completion of the weekly Recovery Summary Report for the County Judge's Office.Ms.Parkins attended meetings
on behalf of OHSEM and provided facilitation support as needed.
Project Manager
Harris County,TX I Unified and Uniform Program for Preparedness,Response and Recovery
Ms.Parkins served as the Project Manager for Harris County's effort to coordinate efforts between government, non-profit and
faith based organizations in preparedness, response, and recovery operations in support of the traditionally underserved;to
include,low-moderate populations,non-English speaking communities,and other vulnerable populations.The program's goal
was to create a uniform and unified program for addressing the needs of the identified populations; coordinating efforts
between government and non-profit and faith based service providers;diversifying partners throughout the disaster continuum
and engaging communities in preparedness, response and recovery efforts. Ms. Parkins led the development of project
deliverables including a strategic framework,community outreach toolkit,County Judge Advisory Council Charter,assessment
of the Ready Harris website,program strategic vision and outreach tools that could be provided to the community to increase
pre-disaster resilience.
Project Manager
City of Miami,FL I CCTA Gap Analysis
Ms. Parkins conducted a gap analysis review document to support the Miami region's Complex Coordinated Terrorist Attack
(CCTA)grant program.Ms.Parkins developed a gap analysis matrix that compares the region's capability to prepare for,respond
to, and recover from multiple terrorist attacks based upon the DHS Core Capabilities and anticipated response elements.To
complete the matrix, Ms. Parkins conducted a documentation review looking at plans, policies, after action reports, etc. to
determine gaps related to planning,organization,equipment,training,and exercising (POETE).She also conducted a meeting
with the Regional Domestic Security Task Force (RDSTF)to facilitate the collection of regional data into the matrix.Ms. Parkins
integrated the findings from the documentation review and matrix responses into a report presented to the region's subject
matter experts to help them determine training and exercise activities that will aid the region in addressing the identified gaps.
(It TETRA TECH 2 m
TETRATECH Brian Rutherford
Planning/Analysis
EXPERIENCE SUMMARY
YEARS OF Mr. Brian Rutherford has over 20 years of emergency management experience. His
20+ EXPERIENCE areas of expertise include disaster debris management, continuity of operations,
emergency planning,mitigation,and recovery.
Mr. Rutherford has been involved in a wide range of emergency management
Areas of Expertise planning and response projects.Some of these include disaster debris management
Emergency Planning,Response and planning and response, public health emergency plan development, continuity of
Recovery
Continuity of Operations Planning operations planning, infectious disease planning, plan assessments, public
Debris Management information plan development, hazard mitigation planning, hurricane planning and
response, wildfire response, flooding response, training design and meeting
Hazard Mitigation
facilitation.Mr.Rutherford is also experienced in the design and evaluation of exercises
Regional Coordination
following Homeland Security Exercise and Evaluation Program principles.
Training and Exercises
Public Health Preparedness Prior to joining our team, Mr. Rutherford served as a public health planner for the
Infectious Disease Planning Galveston County Health District in Texas. His responsibilities included coordinating
Meeting Facilitation public health preparedness activities, overseeing the county's Strategic National
Public Information Stockpile program,developing emergency plans,coordinating exercises,conducting
Key Training/Certifications
training, and organizing conferences. While there, he also helped coordinate the
Professional Continuity Practitioner public health response to several emergencies, including Hurricane Rita, Hurricane
FEMA Public Assistance Program and Humberto,and the BP explosion in Texas City.
Eligibility Mr. Rutherford also held a position as an information specialist for the Texas
FEMA Emergency Management Department of State Health Services, where he was responsible for coordinating
Institute:Personal Development responses to media inquiries, public health preparedness planning,and response to
Series
Homeland Security Exercise public health emergencies.
Evaluation Program
National Incident Management RELEVANT EXPERIENCE
System 700
Incident Command System 100,200, Project Manager(February 2022—April 2022)
300,400 Sarasota County,Florida I Disaster Debris Management Training
National Response Plan 800 Mr. Rutherford was the project manager and trainer in a project to train Sarasota
Debris Management County staff in planning,operations,public information,and continuity of operations
Fatalities Management in response to a debris generating disaster.
40 Hour HAZWOPER and refresher Project Manager(August 2020—Present)
Public Information Marin County,California I Disaster Debris Management Planning
Hazard Mitigation Mr. Rutherford is managing a project to develop disaster debris management plans
Education for Marin County,California,develop a disaster debris plan template for other counties
Bachelor of Business Administration, in the region,conduct training and exercises.
University of Houston Downtown, Project Manager(July 2020—Present)
2002
Burleson,Texas I Disaster Debris Management Planning
Mr. Rutherford is managing a project to develop a disaster debris management plan
and provide analysis of debris management sites for Burleson,Texas.
Project Manager(March 2020—Present)
Brazoria County,Texas I Disaster Debris Management Planning
Mr.Rutherford is managing a project to update the disaster debris management plan
and provide analysis of debris management sites for Brazoria County.
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Resume Brian Rutherford
Project Manager(February 2020—Present)
City of Culver City,California I Disaster Debris Management Planning
Mr.Rutherford is managing a project to develop disaster debris management plans for the City of Culver City,California
Project Manager(February 2020—September 2020)
Walton County,Florida I Hazard Mitigation Plan Update Planning
Mr.Rutherford managed a project to update the hazard mitigation plan for Walton County,Florida.
Planner(November 2019—August 2020)
San Mateo County,California I Disaster Debris Management Planning
Mr.Rutherford was the lead planner in a project to develop a disaster debris management plan for San Mateo County,California.
Consultant(October 2019)
Harris County,Texas I Disaster Recovery Housing Program
Mr.Rutherford assisted in a project to assess the Community Development Block Grant—Disaster Recovery(CDBG-DR) housing
program for Harris County,Texas in response to Hurricane Harvey.
Project Manager(March 2018—Ongoing)
City of Bellevue,Washington I Disaster Debris Management Planning
Mr.Rutherford is coordinating with Perteet,Inc.to develop disaster debris management plans and evaluate debris management
sites to speed recovery from a debris generating incident for the City of Bellevue,Washington.
Planner(April 2018—November 2018)
City of Miami,Florida I Disaster Debris Management Planning
Mr.Rutherford assisted in a project to update the disaster debris management plan for the city of Miami,Florida.In addition to
updating the plan,Mr. Rutherford was also involved in developing a scope of work for debris removal contractors that will be
procured to by the city following a disaster.
Planner and Facilitator(September 2019—February 2020)
Southeast Pennsylvania Regional Task Force I Tabletop Exercise
Mr. Rutherford coordinated with Bucks County, Chester County, Delaware County, Montgomery County, and the City of
Philadelphia,to develop and conduct a debris management tabletop exercise.
Trainer and Exercise Facilitator(September 2019—December 2019)
Metro Boston Homeland Security Region I Training and Tabletop Exercise
Mr. Rutherford coordinated with the cities of Boston, Brookline, Chelsea, Cambridge, Everett, Quincy, Revere, Somerville, and
Winthrop,to develop and facilitate training and conduct exercises in disaster debris management.
Planner(August 2019—Ongoing)
City of Sugar Land,Texas I Hazard Mitigation Plan Update Planning
Mr.Rutherford assisted in a project to update the hazard mitigation plan for the City of Sugar Land,Texas.
Project Manager(April 2019—October 2019)
Debris Management Webinars and Workshop
Mr. Rutherford managed a project to develop two webinars and a workshop for the Houston — Galveston Area Council
jurisdictions.The webinars and workshop provide guidance in response to wildfires,tornadoes,and terrorism incidents.They
also provided updates in Federal guidance,laws,and best practices in debris management.In addition,Mr.Rutherford prepared
a report highlighting disaster debris and its effect on the lifespan of area landfills.
Project Manager(November 2018—March 2019)
City of Livermore,California I Disaster Debris Management Planning
Mr.Rutherford managed a project to develop disaster debris management plans for the City of Livermore,California.
(It TETRA TECH 2
TETRATECH Millisa "Lisa" Danner
Planning
EXPERIENCE SUMMARY
35 YEARS OF Ms. Lisa Danner brings over 35 years of emergency management preparedness,
EXPERIENCE
planning,response,and recovery experience.Ms.Danner is now considered a subject
matter expert in hazard mitigation planning (HMP); hazard identification and risk
assessment (HIRA); threat and hazard identification and risk assessment (THIRA);
Areas of Expertise emergency operations planning; continuityof operations (COOP) planning; access
Recovery Planning g y p p
and functional needs planning; National Incident Management System (NIMS) and
EOP Planning Incident Command System(ICS),as well as Homeland Security Exercise and Evaluation
COOP Planning Program(HSEEP)training and exercises.
Hazard Mitigation Planning
RELEVANT EXPERIENCE
All Hazards Planning and Training
All Hazards Training and Exercises Project Manager
Gwinnett County,GA COVID-1 9 AAR/IP Project
EOC Operations Ms. Danner is currently serving as the project manager for the Gwinnett County,GA
NIMS/ICS COVID-19 AAR/IP project. This project is supporting Gwinnett County through the
development of a COVID-19 AAR/IP for the Gwinnett County COVID-19 Task Force in
Registrations/Affiliations response to COVID-19.The project will include a documentation review and analysis
International Association of Arson
Investigators(IAA')National Certified of current situation reports, plans, policies, procedures, and the conduct of focus
Fire Investigator group/one-on-one meetings with identified stakeholders and partners. The
development of this COVID-19 AAR/IP is in response to the real-world pandemic
Key Training/Certifications response for Gwinnett County.Also,as a part of the project,there will be a review of
Certified EMAP Assessor
the current Gwinnett County Department of Health Public Health Response to COVID-
US DHS NIMS and ICS Instructor 19 AAR/IP and the development of a Recommendations Report for ways the AAR/IP
NC Firefighter I Certification-1996- can be streamlined and pared down for a more useable and identification of
2006 information in the current AAR/IP for the Gwinnett County Department of Health
NC Certified Level III Fire Inspector-
Public Health Response.
1996-2006 Project Manager
NC Certified Hazardous Materials Southeastern Pennsylvania Emergency response Working Group,Regional
Technician-1996-2006 Task Force Full-Scale Exercise
NC Certified Basic EMT Instructor Ms. Danner is currently serving as the project manager for the development of a full-
1998 2006 scale exercise,to be conducted in May 2022.The full-scale exercise will be a follow-up
to a tabletop exercise conducted in 2019 to test the regional task force capabilities to
NC Certified Rescue Technician 1995- address the response to a multi-hazard multi-operations period incident involving
2006 developing an incident command structure and effecting transfer of command.
Education
Associate of Arts in Emergency Project Manager
Preparedness Technology,Caldwell Gwinnett County,GA Disaster Cost Recovery Policies&Procedures Manual
Community College,and Technical Ms. Danner is currently serving as the project manager for the Gwinnett County,GA
Institute Disaster Cost Recovery Policies&Procedures Manual project.The project is to develop
Contact a comprehensive set of policies and procedures to prepare for,obtain and maintain
828-773-4724 cost recovery data before,during,and after a disaster.Accompanying the Manual will
lisa.danner@tetratech.com be resource tools/training that will benefit more than the County, i.e. the 16
municipalities in the County as well as the involvement of County staff supported by
the developed resources.As part of the project,the team will develop a best practices
approach to preparing for and adhering to Federal Emergency Management Agency
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Resume Millisa Danner
(FEMA) requirements leading up to and during a disaster.The project also includes the training of both internal and external
stakeholders in support of the County's financial recovery efforts.
Project Manager
Virginia Department of Emergency Management Hurricane Isaias After-Action Report and Improvement Plan Project
Ms.Danner served as the project manager for the Virginia Department of Emergency Management Hurricane Isaias After-Action
Report and Improvement Plan(AAR/IP)Project.The project was to support VDEM through the development of a comprehensive
AAR/IP in response to Hurricane Isaias while at the same time responding to the COVID-19 pandemic response.The project
included a documentation review and analysis of current VDEM plans,procedures,and policies and conducted follow-up one-
on-one interviews and focus group calls via a virtual format.Ms.Danner managed the development of an interview tool as well
as the development of the AAR/IP and the conduct of an after-action meeting to review the draft AAR/IP.
Project Manager
Greenville County,SC Continuity of Operations/Continuity of Government Plan and Tabletop Exercise Project
Ms. Danner served as the project manager for the Greenville County, SC Continuity of Operations/Continuity of Government
Plan project.Ms.Danner managed the development of a COOP/COG plan for Greenville County,SC,and its 21 departments.The
plan consisted of a Base Plan and 7 Department Annexes.As a follow-up to the project,the team developed and conducted a
tabletop exercise to test and validate the recently developed base plan and annexes,along with the checklists.
Planner
US Virgin Islands Territorial Emergency Management Agency Territorial Emergency Operations Plan(TEOP)
Ms. Danner served as a planner for the update of the USVI's TEOP. In this role,Ms. Danner interacted with territorial agencies,
assisted with the development of the Base Plan, and was the lead author for plan annexes for ESF 3 (Public Works), ESF 1
(Agriculture and Natural Resources),and ESF 15(Public Information).
Planner
Broome County Comprehensive Emergency Management Plan and Emergency Support Functions Update Project
Ms.Danner served as a planner for the update to the Broome County,NY Comprehensive Emergency Management Plan(CEMP)
and Emergency Support Functions(ESFs).Ms.Danner served as the planner to update and develop ESFs in support of the CEMP.
Planner
Harris County,TX Unified and Uniform Program for Preparedness,Response,and Recovery
Ms.Danner served as a planner for Harris County's effort to coordinate efforts between government,non-profit and faith-based
organizations in preparedness, response, and recovery operations. The project identified groups who are traditionally
underserved,including,low-moderate populations,non-English speaking communities,and other vulnerable populations.The
project created a uniform and unified program for addressing the needs of the identified populations;coordinating efforts with
non-profit and faith-based communities;diversifying partners throughout the disaster continuum and engaging communities
in preparedness, response, and recovery efforts. The project deliverables consisted of a strategic framework, community
outreach toolkit,County Judge Advisory Council Charter,and assessment of the Ready Harris website.
Planning Lead
Broome County Pre-Disaster Recovery Plan
Ms. Danner served as the planning lead for the Broome County, NY Pre-Disaster Recovery Plan project.Through a five-phased
approach, Ms. Danner led the development of a Comprehensive Pre-Disaster Recovery Plan (PDRP) for Broome County, NY,
which aligns with the National Disaster Recovery Framework(NDRF) and the State of New York recovery and redevelopment
guidance.The PDRP included the development of a Model Disaster Recovery Ordinance along with a Base Plan and 7 Recovery
Support Functions(RSF).
Subject Matter Expert
Alameda County,CA Emergency Operations Plan Project
Provided subject matter expertise for the revisions of the EOP, development of 17 ESF annexes, and six incident-specific
appendices for the City of Oakland, California. Ms. Danner also facilitated on-site meetings and stakeholder working group
sessions with key city departments.
Thl TETRA TECH 2
TETRATECH Rob Flaner
Planning
EXPERIENCE SUMMARY
YEARS OF Rob Flaner has spent over 30 years developing a comprehensive background in all
30+ EXPERIENCE aspects of floodplain management while administering the Community Rating
System (CRS) under contract with the Federal Emergency Management Agency
(FEMA).The CRS is a FEMA program that provides incentive to communities to exceed
Areas of Expertise the minimum requirements of the National Flood Insurance Program. The CRS
Hazard Mitigation Planning program recognizes a comprehensive range of non-structural flood hazard mitigation
Community Resilience Planning activities that include public information, mapping and regulations, flood damage
Urban Planning reduction,planning and flood warning. Rob was responsible for coordinating all CRS
objectives between State,Local,and Federal entities in a 9-state territory that spanned
Risk Assessment three FEMA Regions. During his tenure with the CRS program, Rob was able to
Floodplain Management develop strong working relationships with his Federal,State,and Local partners.The
Community Rating System
CRS since its inception has developed into a template for sustainable floodplain
management that can be used at the local level to support multiple facets of
FEMA Grant Programs community programs. Rob's detailed understanding of the CRS program and
FEMA Benefit/Costs Analysis floodplain management helped him to develop a diverse floodplain management
background that has been utilized by FEMA as a Disaster Assistance Employee.
Registrations/Affiliations
Certified Floodplain Manager,2000
RELEVANT EXPERIENCE
ASFPM US-00-00143
Hazard Mitigation Planning
Key Training/Certifications City of Norwalk Hazard Mitigation Plan,Norwalk,CA,February 2012 to
Certified Floodplain Manager,2000
February 2022
ASFPM US-00-00143 Update,San Mateo County,CA,January 2021 to December 2021
Education Owner/Project Manager:City of Norwalk,eric Wosick,Emergency Manager,(562)929-5732,
B.S.,Biological Sciences,University of ewosick@norwalkca.gov
California at Davis,1984
Tetra Tech was selected by the City of Norwalk to facilitate the development of its
Office initial hazard mitigation plan. The City's principle objectives for this effort was to
Eagle,ID position itself for eligibility for FEMA Hazard Mitigation Assistance (HMA) grant
Contact funding. Rob was the project manager for this effort leading a multidisciplined team
(208)939-4391 with the capacity to assess the unique risks for the City of Norwalk.This plan includes
rob.flaner@tetratech.com a comprehensive risk assessment of City assets and general building stock as they
intersect 4 identified hazards of concern (dam failure, drought/extreme heat,
earthquake,and flood,).The plan also includes a robust profile of the possible impacts
from climate change on the district's abilities to provide its services.The plan identifies
and prioritizes 16 actions to be implemented over the 5-year performance period that
will move the district towards its resiliency goals.The plan was approved pending
adoption by FEMA Region IX on February 1,2022.
San Mateo County 2021 Multijurisdictional Local Hazard Mitigation Plan-
Update,San Mateo County,CA,January 2021 to December 2021
Tetra Tech was selected by the San Mateo County Office of Emergency Management
to perform a comprehensive update to the multijurisdictional local hazard mitigation
plan for the County and 35 local government planning partners. This effort was a
continuation of the relationship between Tetra Tech and San Mateo County in that
Tetra Tech had prepared the 2016 version of the plan as well. Rob was the project
manager for this effort leading a multidisciplined team with the capacity to assess the
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Resume Robert Flaner
unique vulnerabilities of San Mateo County.This process was conducted under an expediated timeline to avoid plan expiration
with plan submittal to Cal OES within 9 months of project initiation. New for this plan update was the application of a "social
equity lens"to all phases of the plan's development. This planning process assessed the risk to 12 identified natural hazards of
concern as well as a qualitative assessment of the potential impacts from global climate change to those natural hazards.The
plan was developed to be in full compliance with state of California requirements mandated under Assembly Bill 2140 and
Senate Bill 379.Additionally,profiles of other non-natural hazards of interest was created.The plan identified and prioritized over
800 mitigation actions to be implemented by 36 local government planning partners(San Mateo County,20 municipalities and
15 special purpose districts). Rob managed the multi-disciplined team that completed the scope of work for this project.The
plan received 1st review approval by both the California Office of Emergency Services and FEMA Region IX on December 7,2021.
Marin Municipal Water District Hazard Mitigation Plan,January 2021 to December 2021
Tetra Tech was selected by the Marin Municipal Water District to facilitate the development of its initial hazard mitigation plan.
The District's principle objectives for this effort was to position itself for eligibility for FEMA Hazard Mitigation Assistance(HMA)
grant funding.Rob was the project manager for this effort leading a multidisciplined team with the capacity to assess the unique
capabilities of special purpose service provider.This plan includes a comprehensive risk assessment of district assets as they
intersect 8 identified hazards of concern (dam failure,drought,earthquake,flood, mass movements, severe weather,tsunami,
and wildfire).The plan also includes a robust profile of the possible impacts from climate change on the district's abilities to
provide its services.The plan identifies and prioritizes 23 actions to be implemented over the 5-year performance period that
will move the district towards its resiliency goals.The plan was approved pending adoption by FEMA Region IX on December
Sonoma County Multijurisdictional Hazard Mitigation Plan Update 2021,May 2020 to October 2021
Tetra Tech recently completed a comprehensive update to the Sonoma County Hazard Mitigation Plan by converting the plan
from a single jurisdiction format that covered only Sonoma County,to a multi-jurisdictional format providing compliance to 15
local governments(the County,4 cities and 10 special purpose districts)within the Sonoma County Operational area.Rob was
the project manager for this effort leading a multidisciplined team with the capacity to assess the unique vulnerabilities of
Sonoma County.As with all Tetra Tech plans,the cornerstone of this plan was a comprehensive risk assessment of 9 hazards of
concern (dam failure,drought,earthquake,flood,landslide/debris flow,se-level rise,severe weather,tsunami,and wildfire).The
wildfire component of the plan was enhanced using new wildfire mapping and severity data generated by the county using
vital data from recent fires within the operational area.Also unique to this planning effort was the development of an ESRI"Story
Map" as an interactive public engagement/risk communication tool that will have legacy with the County in perpetuity
(https://experience.arcgis.com/experience/64d531fc0e654c19a40a 172a074a5640/). This Story Map supported a public
outreach strategy that emphasized inclusion and social equity within the planning area.The plan identifies and prioritizes over
300 action to be implemented by the 15 planning partners.The Plan was approved by FEMA Region IX on October 13,2021.
On-call CRS Technical Support,The City of Roseville,California,June 2004 to present
Tetra Tech provides services to the City of Roseville via an annual "on-call"contract to support the City's nationally acclaimed
CRS and Hazard Mitigation programs.As the nation's first and only CRS class 1 community, Roseville has become the national
role model for pro-active floodplain management and hazard mitigation.Rob manages all work orders issued under this contract
as well providing the principle subject matter expertise.Tetra Tech has been the city's principle support contractor for these
programs since 2005 and provides services that include:
• Task order scoping and budget development
• Management of all facets of the City's CRS program including annual recertification and re-verification of its
classification during its review cycle.
• Evaluation of the City's Flood Threat recognition system and Flood Warning Program for CRS credit application.
• Development of an emergency response plan for flood and dam failure threats.
• Hazard Mitigation program support that includes application preparation and benefit-cost analyses.
• Tetra Tech has aided the City of Roseville in securing over$1.5 million in grant funding under FEMA Hazard Mitigation
grant programs since 2005.
• Completion of the annual progress report for accomplishments of the Roseville Hazard Mitigation Plan.
(It TETRA TECH 2 m
TETRA TECH
Sara van der Capellen, MPH, MBCP, MEP
Training and Exercise
EXPERIENCE SUMMARY
20 YEARS OF
EXPERIENCE Sara van der Capellen, MPH, MBCP, MEP has 20 years of experience developing
programs focusing on public health preparedness and response;business continuity;
and emergency management. As part of the COVID-19 response, Sara has led Tetra
Areas of Expertise Tech's Corporate Business Continuity Program; is actively engaged in providing
Microbial Disease Epidemiology executive-level epidemiological consulting and guidance for Fortune 500 companies;
Pandemic Planning&Response and oversees county-level pandemic response, epidemiology, and continuity
projects. She manages a diverse portfolio of emergency management and
Pandemic Dashboards community resilience programs that focus on high consequence infectious diseases;
Public Health and Health Care continuity and resiliency; health and safety; medical countermeasures; resource
Emergency Preparedness&Response management; multi-patient management; and emergency/department operations
Continuity Programs centers.Sara earned a Master of Public Health (MPH)from Yale University in Microbial
Disease Epidemiology. She is also certified by DRI International as a Master Business
Stakeholder Engagement
Continuity Professional (MCBP);and by FEMA as a Master Exercise Practitioner(MEP).
Registrations/Certifications
DRI Master Business Continuity RELEVANT EXPERIENCE
Professional(MBCP)
FEMA Master Exercise Practitioner Riverside University Health System — Public Health (RUHS-PH).August 2020 —
(MEP) Present.Project Manager/Epidemiologist.As part of the epidemiology team,Sara
is responsible for the design,development,and maintenance of the County's Skilled
FEMA Professional Continuity Nursing Facility Google Data Studio dashboard, spreadsheet, and executive level
Practitioner(PCP) reports for RUHS-PH leadership.She also serves on the School Outbreak Team and is
Education responsible for the development and maintenance of the school outbreak dashboard
Master of Public Health(MPH), in Power BI.
Microbial Disease Epidemiology,Yale
University,2003 San Joaquin County. COVID-19 After Action Report and Improvement Plan.
August 2022 — Present. Project Manager. Sara leads the development of the
Bachelor ofScience(BS),Biology, County's COVID-19 After-Action Report that includes the County's quality
Elmhurst College,2000 improvement and recovery efforts.The project includes an assessment of the County's
Bachelor of Arts(BA),French response an provides recommendations for the San Joaquin County's Disaster
Language and Literature,Elmhurst Council.The project includes a large and diverse group of stakeholders and integrates
College,2000 various quantitative and qualitative data collection methods to support the report
development.
COVID-19 Pandemic and Continuity Response. Sonoma County Emergency
Management Department. September 2020 — March 2021. Continuity/Public
Health Responder. As a follow-up to the development of the county's COOP
Program, Ms. van der Capellen is supporting the ongoing continuity, emergency
management, and pandemic response efforts at the Sonoma County Operational
Area Emergency Operations Center, including a mid-operational assessment of the
pandemic response.
Multi-Patient Management Plan Exercise Project, Riverside County Emergency
Management Department,July 2017—March 2019.Project Manager.As project
manager,Ms.van der Capellen's team assessed plans,policies,and procedures related
to a multi-patient incident (e.g. health care facility evacuation, mass gathering, or
disaster response). She was responsible for designing and conducting a series of
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Resume Sara Van Der Capellen
patient distribution exercises to identify gaps and areas for improvement while enhancing coordination and resource
deployment during an incident that requires patient distribution by Riverside
Business Resiliency Planning Services, Southern California Edison, Business Resiliency Department. October 2014—
2016.Exercise Controller/Senior Planner.Within the Business Resiliency and Continuity Practice at SCE,Ms.van der Capellen
supported the reformatting and development of the Earthquake Response Plan (ERP); Electric Emergency Action Plan (EEAP)-
Regulatory Component and Operational Component; EEAP Communications Strategy Summary; and initial revisions to the
Rapid Response Support Team Plan.She has also served as a controller/evaluator in the 2014 Full Scale Exercise and 2015 Q2
Functional Exercise.
Public Health Planning and Exercises, Riverside County Department of Public Health. Senior Planner. March 2012 —
January 2015. Sara worked with public health and medical health system stakeholders throughout Riverside County on the
customized development of the Medical Health Operational Area Coordination (MHOAC) Program Plan, Medical Health
Department Operations Plan, and Emergency Operations Plan, and the Multi-Patient Management Plan. Lead the exercise
planning team through the development,conduct,and evaluation of a series of pandemic influenza,mass prophylaxis for first
responders,and communications exercises.
Guardian Accord Workshop, Federal Emergency Management Agency (FEMA) National Continuity Programs
Directorate,April 2010—January 2011.Senior Planner.Sara's team developed an interagency counterterrorism continuity
workshop designed to increase organizational awareness about the importance of incorporating terrorism into continuity
planning;ensured that critical Essential Functions (EFs) would continue through a terrorist emergency;and identified gaps or
vulnerabilities in organizational continuity plans and procedures.This workshop is featured on FEMA's continuity website.
Continuity Plan,Nuclear Regulatory Commission(NRC) Region IV,Arlington,TX.June 2010—November 2010.Deputy
Project Manager. Ms. van der Capellen was responsible for incorporating headquarter and regional continuity, emergency
management,and devolution procedures into the Region IV continuity program.Provided recommendations for the continued
development of a robust continuity program.
Continuity Plan,U.S.Office of Personnel Management(OPM)Federal Investigative Services(FIS).October 2009—June
2010.Senior Continuity Planner.Conducted a thorough review of existing continuity procedures for multiple FIS work sites
and coordinated with program managers and branch chiefs to gather continuity,devolution,and reconstitution-related data.
Responsible for the development of the Iron Mountain/Federal Investigative Processing Center(FIPC)Continuity Plan.Served as
a key reviewer of the National Capitol Region(NCR)and Ft.Meade FIS continuity plans.
All-Hazards/Pandemic Influenza & COOP Project, Los Angeles County Department of Public Health. May 2007 —
February 2009.Project Manager/Subject Matter Expert.Assisted DPH and partners to simultaneously enhance capabilities
covering a broad spectrum of public health emergencies within the Los Angeles County Operational Area and Southern
California Regional levels.As part of this effort,Ms.van der Capellen led a series of 11 tabletop exercises that addressed pandemic
influenza;anthrax; mass fatality;continuity planning;and medical countermeasures. Ms.van der Capellen was responsible for
the design and facilitation of the Southern California Regional Pandemic Influenza Workshop.
Continuity Test,Training,and Exercise Program,U.S.Senate Sergeant at Arms.August 2005—November 2006.Project
Manager. Managed the support provided to the U.S. Senate Sergeant at Arms (SAA) Office of Security and Emergency
Preparedness(OSEP)and serve as the primary point of contact for the U.S.Senate Contracting Officer's Technical Representative.
Provided subject matter expertise for design, development, execution, and after-action reports for emergency response and
continuity exercises for the U.S.Senate.Performed all aspects of project management.
f M, TETRA TECH 2
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T' TETRATECH Steven R. Dillon MEP
Emergency Management &Training Specialist
EXPERIENCE SUMMARY
38 YEARS OF Steve Dillon has over 38 years concurrent experience as an emergency management
EXPERIENCE
preparedness planner,training and exercise program administrator,exercise designer
and facilitator, and law enforcement officer and first responder. In May of 2010 Mr.
Dillon was awarded Master Exercise Practitioner certification from the FEMA
Areas of Expertise Emergency Management Institute.He is a certified ICS Trainer and was recognized by
Exercise&Training Development,
Delivery and Administration the Center for Domestic Preparedness for his training efforts.He is a FEMA EMI ICS"Key
Leadership Position" trainer as well as a certified HSEEP Trainer. Steve has assisted
EOC Interface System Development, international, state and diverse local, state,federal agencies, and private entities in
Planning,Management and Training strengthening their emergency management and training programs.
Incident Management Team
Development&ICS CERTIFED TRAININER FOR THE FOLLOWING
Registrations/Affiliations COURSES
FEMA Master Exercise Practitioner
• USDHS Threat and Risk Assessment Certification
FEMA ICS Trainer • USDHS School Shootings Certification
FEMA COOP Trainer • FEMA/DHS COOP Planner/Trainer
USFWS Strategic Planner • All Hazards Type III IMT
• Incident Command System (ICS) Command and General Staff Position Train the
Key Training/Certifications
Ohio Officer Academy 1983 Trainer Certification
• Incident Command System(ICS)L449 Train-the-Trainer Certification
FEMA EMI MEPP 2010 • Incident Command System(ICS)Level 100LE,200,300,400.ICS 700 Certification
FEMA HSEEP Trainer 2007 • National Response Framework(NRF) IS-800 Certification
FEMA L449 ICS Trainer 2006 • FEMA EMI MEP Master Exercise Practitioner-Series 13 October 2009-May 2010
• Orientation to Community Disaster Exercises IS-120 Certification
FEMA/OFA All Hazards IMT 2006 • Exercise Evaluation and Improvement Planning, IS-130 Certification, Exercise
FEMA EMI LSC,LNO,RESL,PIO,SOFR, Design, IS-139 Certification, Exercise Design, OH-139 Certification and Exercise
SITL Trainer 2011-16 Evaluation,OH-131 Certification
Education • Principles of Emergency Management,IS-230 Certification
A.A.S.Hocking College 1981 • Emergency Planning,IS-235 Certification
Office • EOC Management and Operations IS-775 Certification
Cincinnati,OH • Ohio Emergency Management Agency WebEOC Practitioner
• Ohio Emergency Management Agency EOC ESF 3 and 9 Operations
Contact
937-403-3291 • Others
steve.dillon@tetratech.com
TRAINING AND EXERCISE EXPERIENCE
USEPA ERTP Instruction Facilitator/Instructor
Facilitate, coordinate instruction of general ICS and positions specific training
(Operations Section Chief, Logistics Section Chief, and Div.-Group Supervisor,
Resource Unit Leader)for the client as directed.
IMT Functional Exercises
Support the client through the design, delivery, and evaluation of USEPA IMT
Functional Exercises throughout the Country and USEPA Regions.
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Resume Steve Dillon
Fayette County Health Department Planning Support and Exercise Support
Provided workshop design and facilitation to validate partner agency roles and responsibilities listed in the County Health
Department EOP and County All Hazards EOP. Revise Health Department EOP Base Plan to meet Ohio Department of Health
guidelines and requirments listed in the Ohio EMA Planning Guidance and CPG 101. Update concept of operations and roles-
responsibilities section with workshop participant input.Conducted the Continuity of Operations Assessment and After Action
Report for the Counties COVID 19 response.
Delta Corporation at Cincinnati Northern Kentucky Airport ICS EOC Interface Training
Provided exercise design for a discussion based Tabletop Exercise evaluating the capabilities of the FSM to manage the affects
of a medium size fuel spill/discharge.
ICS-EOC Interface Training
Provided ICS—EOC interface training to Delta Corporation emergency managers on how to implement and sustain an effective
interface between incident command and support and coordination during a fuel spill incident.
Columbus Department of Public Utilities O'Shaughnessy Dam Exercise
Designed,delivered and evaluated a Tabletop Exercise and Functional Exercise that enabled the participants to stregnthen their
capabilities,and Emergency Action Plan familiarity and knowledge for a Dam Safety Response roles and responsibilities.
ICS,Exercise,and Planning Training Support Virtual and In Person
Planned and delieverd the first BETA ICS 300,400,and G-191 virtual course deliveries in the USA for the state of Ohio,and the
USEPA.Provide Training support and delivery for ICS Core Curriculum(ICS 191,300,400,402),and ICS Position Specific Training
(LSC and all Logistics Section Unit Positions, LNO, RESL, PIO, SOFR, SITL), Exercise curriculum (OH-139 Exercise Design, L-146
HSEEP,OH-132 Evaluator),Emergency Management Planning (OH 235),L-146 HSEEP Mobile Training Courses,OH-139 Exercise
Design,OH-131 Exercise Evaluation,G-191 ICS EOC Interface Course, ICS 300-400 Intermediate and Advanced ICS, ICS-402 ICS
For Officials,OH-235/G-235 Emergency Planning,and ICS IMT Key Leadership Position courses throughout Ohio.
Polaris Fashion Place Security Tabletop Exercise
Provided exercise design, planning team facilitation, development,and delivery and after-action report support for a cabinet
executive level Tabletop exercise where policies, procedures and response concepts were evaluated for a terrorism/active
shooter scenario at a large shopping mall.
City of Dayton Water Exercise Series and Planning Support
Provided exercise design, delivery and after action reporting for the City of Dayton Water Response and Recovery Tabletop
Exercise.Assessed and refined the City of Dayton Water Cyber Security annex to meet AWIA standdards.Provide City of Dayton
EOP update and revision based on the AWIA and CPG 101 standards.
Provided exercise design,planning team facilitation,development,and delivery and after action report writing support for a a
CDC PHEP funded exercise using a severe weather and natrual disaster scenario that required the activation of the public health
department operations center.
Full Scale Exercise
Provided exercise design, planning team facilitation,development, and delivery and after action report writing support for a
Anthrax scenario that required set up and operation and management of a Point of Dispensing.
South Eastern Pensylvania Transit Authroity(SEPTA)Full Scale Exercise;Tetra Tech Philadelphia
Provided exercise control over the primary response-Subway Venue, ICP and mobile Communications vehicle. Provided
oversight over Incident Command Evaluators.Assisted with after action report writing.
Minneapolis MN EOC Operations Support;Tetra Tech Chicago;2019
Provide coaching, mentoring and evaluation for city EOC Support and Coordination operations occurring at the city EOC in
Support of the NCAA Final Four tournament.
M, TETRA TECH 2
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