HomeMy WebLinkAbout03-22-2023 YAC Agenda Packet
Regular Meeting of the
DUBLIN YOUTH ADVISORY COMMITTEE
Wednesday, March 22, 2023 Location: Dublin Senior Center
7600 Amador Valley Blvd Dublin, CA 94568
Regular Meeting 7:00 PM
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. ORAL COMMUNICATIONS
2.1 Public Comment At this time, the public is permitted to address the Youth Advisory Committee on non-
agendized items. Please step to the podium and clearly state your name for the record.
COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State
Law, no action or discussion may take place on any item not appearing on the posted
agenda. The Committee may respond to statements made or questions asked, or may
request Staff to report back at a future meeting concerning the matter. Any member of
the public may contact the Recording Secretary’s Office related to the proper
procedure to place an item on a future Youth Advisory Committee agenda. The
exceptions under which the Committee MAY discuss and/or take action on items not
appearing on the agenda are contained in Government Code Section
54954.2(b)(1)(2)(3).
3. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered
for approval by the Youth Advisory Committee with one single action. Members of the
audience, Staff or the Youth Advisory Committee who would like an item removed
from the Consent Calendar for purposes of public input may request the Chair to
remove the item.
3.1 Approval of the February 22, 2023, Youth Advisory Committee Regular Meeting
Minutes
The Committee will consider approval of the minutes of the February 22, 2023,
Youth Advisory Committee Regular Meeting.
STAFF RECOMMENDATION:
March 22, 2023 Dublin Youth Advisory Committee Agenda 1 1
Approve the minutes of the February 22, 2023, Youth Advisory Committee Regular
Meeting.
Staff Report Minutes of the February 22, 2023, Youth Advisory Committee Regular Meeting
4. UNFINISHED BUSINESS
4.1 2023 Dublin Benefit Concert Ad Hoc Committee Update and Discussion
The Youth Advisory Committee will receive an update from the 2023 Dublin Benefit
Concert ad hoc committee.
STAFF RECOMMENDATION:
Receive the update from the 2023 Dublin Benefit Concert ad hoc committee.
Staff Report
5. NEW BUSINESS
5.1 Youth Advisory Committee Annual Report Presentation
The Youth Advisory Committee will discuss the Annual Report Presentation for the
Parks and Community Services Commission and the City Council.
STAFF RECOMMENDATION:
Receive the report.
Staff Report
5.2 Spring Tri-Valley Youth Committees Roundtable Event
The Youth Advisory Committee will discuss participation in the Spring Tri-Valley
Youth Committees Roundtable event.
STAFF RECOMMENDATION:
Approve participation in the Spring Tri-Valley Youth Committees Roundtable event.
Staff Report
6. OTHER BUSINESS
Brief information only reports from Committee Members and/or Staff, including
committee reports and reports by Committee Members related to meetings attended
at City expense (AB1234).
7. ADJOURNMENT
March 22, 2023 Dublin Youth Advisory Committee Agenda 2
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This AGENDA is posted in accordance with Government Code Section 54954.2(a)
If requested, pursuant to Government Code Section 54953.2, this agenda shall be made
available in appropriate alternative formats to persons with a disability, as required by
Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132) (ADA), and
the federal rules and regulations adopted in implementation thereof. To make a request for
disability-related modification or accommodation, please contact the City Clerk’s Office (925)
833-6650 at least 72 hours in advance of the meeting. Upon receiving a request, the City will
swiftly resolve requests for reasonable accommodation for individuals with disabilities,
consistent with the federal ADA, and resolve any doubt in favor of accessibility.
Agenda materials that become available within 72 hours in advance of the meeting, and after
publishing of the agenda, will be available at Civic Center, 100 Civic Plaza, and will be posted
on the City’s website at www.dublin.ca.gov/ccmeetings.
Mission
The City of Dublin promotes and supports a high quality of life, ensures a safe and secure
environment, fosters new opportunities, provides equity across all programs, and champions
a culture of diversity and inclusion.
March 22, 2023 Dublin Youth Advisory Committee Agenda 3
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STAFF REPORT
Youth Advisory Committee
Page 1 of 1
Agenda Item 3.1
DATE:March 22, 2023
TO:Honorable Chair and Committee Members
FROM:Jackie Dwyer, Parks & Community Services Director
SUBJECT:Approval of the February 22, 2023,Youth Advisory Committee RegularMeeting MinutesPrepared by:Kim Bonato, Senior Office Assistant
EXECUTIVE SUMMARY:The Committee will consider approval of the minutes of the February 22, 2023, Youth Advisory Committee Regular Meeting.
STAFF RECOMMENDATION:Approve the minutes of the February 22, 2023, Youth Advisory Committee Regular Meeting.
FINANCIAL IMPACT:None.
DESCRIPTION:The Youth Advisory Committee will consider approval of the minutes from the February 22, 2023,Regular Meeting.
STRATEGIC PLAN INITIATIVE:None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Committee Agenda was posted.
ATTACHMENTS:1) Minutes of the February 22, 2023, Youth Advisory Committee Regular Meeting
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MINUTES OF THE YOUTH ADVISORY
COMMITTEE OF THE CITY OF DUBLIN
Regular Meeting: February 22, 2023
Page 1 of 3
Attachment 1
The Dublin Youth Advisory Committee held a regular meeting on Wednesday, February 22, 2023,at the Dublin Senior Center. The meeting was called to order at 7:08 PM by Brandon Maskey, Committee Chairperson.
1. Call to Order and Pledge of AllegianceAttendee Name Title StatusBrandon Maskey Committee Chair PresentEsha Shenoy Committee Vice-Chair PresentKavin Berry Committee Member AbsentChloe Brandt Committee Member AbsentIrene Chi Committee Member PresentHarsh Gupta Committee Member Present Neel KarurParekh Committee Member PresentAnika Kolan Committee Member PresentAakrisht Mehra Committee Member AbsentIshita Prasad Committee Member Present Yma Santos Committee Member AbsentKrittika Senthilkumar Committee Member Present Mahidhara Sudeendra Committee Member Present Gabriella Gazman Committee Member (Alternate 1)PresentTanish Zutshi Committee Member (Alternate 2)AbsentBraden Ou Committee Member (Alternate 3)AbsentAdvaith Krishna Anoop Krishna PCS Student Representative Present
2. Oral Communications
2.1 Public CommentSusan Gardner, Teen Librarian, reported on teen programs, and different events being held at the Dublin Library and asked what games to play at the upcoming 20
th Anniversary of the opening of the Dublin Library on April 1, 2023.
3. Consent Calendar
3.1 Approval of the January 25, 2023, Youth Advisory Committee Regular Meeting
Minutes. The Committee approved the January 25, 2023, Youth Advisory Committee RegularMeeting Minutes.
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Page 3 of 3
RESULT:APPROVED [UNANIMOUS]
MOVED BY:Mahidhara Sudeendra, Committee Member
SECOND:Anika Kolan, Committee Member
AYES:Maskey, Shenoy, Chi, Gupta, Karurparekh, Kolan, Prasad, Senthilkumar, Sudeendra, Gazman
ABSENT:Berry, Brandt, Mehra, Santos
4. Unfinished Business
4.1 2023 Dublin Benefit Concert Ad Hoc Committee Updates and DiscussionThe Ad Hoc Committee updated the Committee on their goals for performers and sponsorsand when the next ad hoc meeting will be.
4.2 2023 Hackathon Event Ad Hoc Committee Updates and DiscussionThe Ad Hoc Committee discussed what happened in their February 15, 2023, meeting and gave an update to the Committee.
5. New Business - None6.Other BusinessKim Bonato, Recording Secretary, reminded the Committee that the application period for the Youth Advisory Committee and Parks and Community Services Commission Student Representative open Friday, February 24, 2023, at 8:00 AM. Applications are due no later than March 24, 2023 at 5:00 p.m. No late applications will be accepted.Bridget Amaya, Parks and Community Services Department Assistant Director, reminded the Committee of the importance of arriving on time to the meetings and their commitment to the Committee.
7. AdjournmentChairperson Maskey adjourned the meeting at 7:29 PM.Minutes prepared by Senior Office Assistant Kim Bonato.
_____________________________________ Youth Advisory Committee ChairpersonATTEST:
_______________________________Bridget AmayaAssistant Parks & Community Services Director
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STAFF REPORT
Youth Advisory Committee
Page 1 of 2
Agenda Item 4.1
DATE:March 22, 2023
TO:Honorable Chair and Committee Members
FROM:Jackie Dwyer, Parks & Community Services Director
SUBJECT:2023 Dublin Benefit Concert Ad Hoc Committee Updates and DiscussionPrepared by:Liz Elliott, Recreation Supervisor
EXECUTIVE SUMMARY:The Youth Advisory Committee will receive the update from the 2023 Dublin Benefit Concert ad hoc committee.
STAFF RECOMMENDATION:Receive the update from the 2023 Dublin Benefit Concert ad hoc committee.
FINANCIAL IMPACT:None.
DESCRIPTION:Each year the Youth Advisory Committee (YAC) establishes a work plan for their term of service. A work plan serves as a guide for accomplishing goals and objectives during a specific period. At the August 24, 2022, Special Meeting, members discussed goals for the 2022-23 work plan. Upon discussion and receipt of feedback, the YAC agreed to plan and host the 2023 Dublin Benefit Concert. The concert will take place at the first Dublin Farmers’ Market of the season on April 6, 2023. Acts will include Dublin-based youth and senior organizations, clubs, and programs that provide performing arts, multicultural awareness, or other youth/senior related activities. The event benefits the Dublin Fee Assistance Program. All YAC members must be present at the event to assist with logistics. On August 24, 2022, the YAC appointed five members to the Benefit Concert ad hoc committee.The ad hoc committee met on September 7, 2022, January 11, February 8, and March 15, 2023, to discuss objectives from the work plan and will provide an update.
o Objective 1 – Established the timeline and work plan for the event and appointedmembers to an ad hoc committee at the September 28, 2022, Regular Meeting.
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Page 2 of 2
o Objective 2 – Created an application for performers for Staff review. Solicited youth and senior performers from Dublin Unified School District high and middle schools, Quarry Lane School, Valley Christian Schools, City-run youth and senior class participants, Dublin cultural arts businesses, and other venues where youth and senior artists congregate.
o Objective 3 – The ad hoc committee reviewed applications between March 15 and 16 and selected performers by March 17, 2023.
o Objective 4 – Created and submitted an event flyer for Staff review by February 25, 2023,to advertise on the City website and by City newsflash, and for distribution by YAC members starting March 15, 2023. Staff ensured inclusion in the Spring Activity Recreation Guide.
o Objective 5 – Attend, emcee, and implement the 2023 Dublin Benefit Concert on April 6, 2023, at the Farmer’s Market in Emerald Glen Park.The ad hoc committee will provide an update and request that all YAC members attend the event on April 6, 2023.
STRATEGIC PLAN INITIATIVE:None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Committee Agenda was posted.
ATTACHMENTS:None.
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STAFF REPORT
Youth Advisory Committee
Page 1 of 2
Agenda Item 5.1
DATE:March 22, 2023
TO:Honorable Chair and Committee Members
FROM:Jackie Dwyer, Parks & Community Services Director
SUBJECT:Youth Advisory Committee Annual Report Presentation Prepared by:Liz Elliott, Recreation Supervisor
EXECUTIVE SUMMARY:The Youth Advisory Committee will discuss the Annual Report Presentation for the Parks and Community Services Commission and the City Council.
STAFF RECOMMENDATION:Receive the report.
FINANCIAL IMPACT:None.
DESCRIPTION:Each year the Youth Advisory Committee Members present an Annual Report highlighting the Committee’s accomplishments during their term. Accomplishments include awarding Youth Mini Grants, volunteering at City events, participating in roundtable events with neighboring agencies, engaging in fundraising efforts for the Youth Fee Assistance Program, and planning, implementing and hosting events. The Youth Advisory Committee 2022-23 term accomplishments include the following:
Awarded four youth organizations in Dublin with a Youth Mini-Grant, totaling $2,500 –DubMed, Gardeners of the Galaxy, SHAPE (Student Health Advocates for a Positive Environment), and Teens Unite for Education.
Planned, implemented, and hosted the second Youth Mental Health Forum at the Shannon Community Center on Thursday, November 17, 2022.
Volunteered at Splatter, Harvest Fair, St. Patrick’s Day Festival, and the Holiday Tree Lighting.
Volunteered at the Teen Job Fair on Saturday, March 4, 2023, at the Pleasanton Senior
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Page 2 of 2
Center.
Collaborated with the Senior Center Advisory Committee to host the Dublin Benefit Concert on April 6, 2023, at the first Farmers Market of the season at Emerald Glen Park. Proceeds from the event will benefit the Dublin Fee Assistance Program.
Volunteer at Heritage Park at the Spring Eggstravaganza on Saturday, April 8, 2023.
Participate in the Spring Tri-Valley Youth Committees Roundtable on Saturday, April 22, 2023.
Host the second Youth Hackathon & Start-Up Pitch event at the Dublin Senior Center on Saturday, May 13, 2023.Chair Brandon Maskey and Vice Chair Esha Shenoy will present the Annual Report at the April 17, 2023, Parks and Community Services Commission Meeting and at the May 16, 2023, City Council meeting.
STRATEGIC PLAN INITIATIVE:None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Committee Agenda was posted.
ATTACHMENTS:None.
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STAFF REPORT
Youth Advisory Committee
Page 1 of 2
Agenda Item 5.2
DATE:March 22, 2023
TO:Honorable Chair and Committee Members
FROM:Jackie Dwyer, Parks & Community Services Director
SUBJECT:Spring Tri-Valley Youth Committees Roundtable EventPrepared by:Liz Elliott, Recreation Supervisor
EXECUTIVE SUMMARY:The Youth Advisory Committee will discuss participation in the Spring Tri-Valley Youth Committees Roundtable event.
STAFF RECOMMENDATION:Approve participation in the Spring Tri-Valley Youth Committees Roundtable event.
FINANCIAL IMPACT:None.
DESCRIPTION:The Youth Advisory Committee participates in the Tri-Valley Youth Committees Roundtable event with Youth Advisory Committees from Pleasanton, San Ramon, and Danville each year. The event's goals are to collaborate and socialize with other youth committees, review upcoming events and programs, and discuss successes and challenges. Hosting duties are rotated; the City of San Ramon will host the event this year. The Spring Tri-Valley Youth Committees Roundtable is scheduled for Saturday, April 22, 2023,from 9:00 a.m. to 12:00 p.m. At least one member from each city must attend, though all members are welcome and encouraged to join.
STRATEGIC PLAN INITIATIVE:None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
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Page 2 of 2
The Committee Agenda was posted.
ATTACHMENTS:None.
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