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HomeMy WebLinkAbout*April 18, 2023 Regular City Council Meeting Packet COUNCILMEMBERS City Council Chamber Melissa Hernandez,Mayor Dublin Civic Center Michael McCorriston,Vice Mayor 100 Civic Plaza Jean Josey,Councilmember Dublin,CA 94568 Dr.Sherry Hu,Councilmember www.dublin.ca.gov Kashef Qaadri,Councilmember DUBLIN CALIFORNIA Regular Meeting of the DUBLIN CITY COUNCIL Tuesday, April I8, 2023 Location: City Council Chamber I00 Civic Plaza Dublin, CA 94568 CLOSED SESSION 6:00 PM REGULAR MEETING 7:00 PM Additional Meeting Procedures This City Council meeting will be broadcast live on Comcast T.V. channel 28 beginning at 7:00 p.m. This meeting will also be livestreamed at www.tv30.org and on the City's website at: https://dublin.ca.gov/ccmeetings Members of the public who wish to participate in the meeting electronically have the option of giving public comment via Zoom, subject to the following procedures: ❑ Fill out an online speaker slip available at www.dublin.ca.gov. The speaker slip will be made available at 10:00 a.m. on Tuesday, April 18, 2023. Upon submission, you will receive Zoom link information from the City Clerk. Speakers slips will be accepted until the public comment period ends, or until the public comment period on non- agenda items is closed. ❑ Once connected to the Zoom platform using the Zoom link information from the City Clerk, the public speaker will be added to the Zoom webinar as an attendee and muted. The speaker will be able to observe the meeting from the Zoom platform. ❑ When the agenda item upon which the individual would like to comment is addressed, the City Clerk will announce the speaker in the meeting when it is their time to give public comment. The speaker will then be unmuted to give public comment via Zoom. CLOSED SESSION 6:00 PM I. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: City Manager II. CONFERENCE WITH LABOR NEGOTIATORS Agency Designated Representatives: Mayor Hernandez and Councilmember Hu April 18, 2023 Dublin City Council Regular Meeting Agenda 1 Unrepresented Employee: City Manager REGULAR MEETING 7:00 PM I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. REPORT ON CLOSED SESSION 3. ORAL COMMUNICATIONS 3.1 Fair Housing Month Proclamation The City Council will present the Fair Housing Month Proclamation. STAFF RECOMMENDATION: Present the proclamation. Staff Report Attachment 1 - Fair Housing Month Proclamation 3.2 Crime Victims' Rights Week Proclamation The City Council will present the Crime Victims' Rights Week Proclamation. STAFF RECOMMENDATION: Present the proclamation. Staff Report Attachment 1 - Crime Victims' Rights Week Proclamation 3.3 Public Comment At this time,the public is permitted to address the City Council on non-agendized items.Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE(3) MINUTES.In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda.The Council may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter.Any member of the public may contact the City Clerk's Office related to the proper procedure to place an item on a future City Council agenda.The exceptions under which the City Council MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 4. CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the City Council with one single action. Members of the audience, Staff or the City Council who would like an item removed from the Consent Calendar for purposes of public input may request the Mayor to remove the item. 4.1 Approval of the April 4, 2023, Regular City Council Meeting Minutes The City Council will consider approval of the minutes of the April 4, 2023, Regular City Council Meeting. STAFF RECOMMENDATION: Approve the minutes of the April 4, 2023, Regular City Council Meeting. Staff Report Attachment 1 - April 4, 2023 Regular City Council Meeting Minutes April 18, 2023 Dublin City Council Regular Meeting Agenda 2 4.2 Amendment to the Agreement with Lynx Technologies, Inc. for GIS Consulting Services The City Council will consider approving an amendment to the agreement with Lynx Technologies, Inc. for Geographic Information Systems (GIS) consulting services. STAFF RECOMMENDATION: Adopt the Resolution Approving an Amendment to the Agreement with Lynx Technologies, Inc. for GIS Consulting Services. Staff Report Attachment 1 - Resolution Approving an Amendment to the Agreement with Lynx Technologies, Inc. for GIS Consulting Services Attachment 2 - Exhibit A to the Resolution - Amendment to Consulting Services Agreement Between the City of Dublin and Lynx Technologies, Inc. for GIS Consulting Services Attachment 3 - Agreement between the City of Dublin and Lynx Technologies, Inc. for GIS Consulting Services 4.3 Authorization to Extend Participation in the Alameda County Abandoned Vehicle Abatement Program The City Council will consider extending Dublin's participation in the Alameda County Abandoned Vehicle Abatement Program (Alco AVA) beyond its current expiration date in May 2023. The program can be renewed every 10 years with approval of the County and participating cities, and Staff is requesting authorization to extend the City's participation to May 2033. STAFF RECOMMENDATION: Adopt the Resolution Authorizing the Continued Participation in the Alameda County Abandoned Vehicle Abatement Program Until May 2033. Staff Report Attachment 1 - Resolution Authorizing the Continued Participation in the Alameda County Abandoned Vehicle Abatement Program 4.4 Grant Agreement for School of Imagination Parking Lot Expansion The City Council will consider approval of a Grant Agreement with School of Imagination for $219,130 using available funds from the Community Development Block Grant Urban County Contingency Funds Pool. School of Imagination will use these grant funds to expand their parking lot to meet the parking requirements necessary to expand their programs to serve an additional 60 children per year. STAFF RECOMMENDATION: Adopt the Resolution Approving a Grant Agreement with School of Imagination to Provide Funding for an Expanded Parking Lot. Staff Report Attachment 1 - Resolution Approving a Grant Agreement with School of Imagination to Provide Funding for an Expanded Parking Lot Attachment 2- Exhibit A to the Resolution - Grant Agreement between the City of Dublin and School of Imagination April 18, 2023 Dublin City Council Regular Meeting Agenda 3 3 4.5 Consulting Services Agreement with Economic and Planning Systems, Inc. The City of Dublin Two-Year Strategic Plan includes a Strategy and Objectives addressing housing affordability. This includes objectives to evaluate the current inclusionary zoning requirement, Affordable Housing In-Lieu Fee, and Commercial Linkage Fee. Staff released a Request for Proposals from consultants to assist with preparing an inclusionary zoning feasibility study and Commercial Linkage Fee nexus study. The City Council will consider approving an agreement with Economic and Planning Systems, Inc. to assist with preparing these studies. STAFF RECOMMENDATION: Adopt the Resolution Approving the Consulting Services Agreement Between the City of Dublin and Economic and Planning Systems, Inc. Staff Report Attachment 1 - Resolution Approving the Consulting Services Agreement Between the City of Dublin and Economic and Planning Systems, Inc. (EPS) REVISED Attachment 2 - Exhibit A to the Resolution - Consulting Services Agreement between the City of Dublin and Economic and Planning Systems, Inc. (EPS) Attachment 3 - Request for Proposals - Inclusionary Zoning Feasibility Study, and In-Lieu Fee and Commercial Linkage Fee Nexus Study 4.6 Payment Issuance Report and Electronic Funds Transfers The City Council will receive a listing of payments issued from March 1, 2023 - March 31, 2023, totaling $12,776,142.24. STAFF RECOMMENDATION: Receive the report. Staff Report Attachment 1 - Payment Issuance Report for March 2023 4.7 Appointment to Tri-Valley Community Television Board The City Council will consider approving the Mayor's recommendation to appoint Assistant City Manager Colleen Tribby as the Dublin representative on the Tri-Valley Community Television Board of Directors. STAFF RECOMMENDATION: Approve the Mayor's recommendation of Assistant City Manager Colleen Tribby as the Dublin representative on the Tri-Valley Community Television Board of Directors. Staff Report 5. WRITTEN COMMUNICATION - None. 6. PUBLIC HEARING - None. 7. UNFINISHED BUSINESS - None. 8. NEW BUSINESS 8.1 2022-2027 Five-Year Capital Improvement Program Update The City Council will receive an update of the 2022-2027 Five-Year Capital Improvement Program adopted in June 2022. April 18, 2023 Dublin City Council Regular Meeting Agenda 4 4 STAFF RECOMMENDATION: Receive the report and provide direction to Staff for the Capital Improvement Program Update, which is tentatively scheduled to be presented to the City Council on May 16, 2023. Staff Report Attachment 1 - Adopted CIP 2022-2027 Attachment 2 - CIP Update Summary Item 8.1 PowerPoint Presentation 8.2 Preliminary Fiscal Year 2023-24 General Fund Budget The City Council will review the Preliminary Fiscal Year 2023 -24 Budget, focusing on the General Fund. As this is the second year of the City's two-year budget, this information will supplement the budget document adopted by the City Council in June 2022. The updated Capital Improvement Program is presented under a separate item. STAFF RECOMMENDATION: Receive the report and provide direction to Staff related to the budget adoption scheduled for May 16, 2023. Staff Report Attachment 1 - Preliminary Fiscal Year 2023-24 General Fund Summary Attachment 2 - Preliminary Fiscal Year 2023-24 General Fund Reserves Item 8.2 PowerPoint Presentation 8.3 East Ranch Inclusionary Housing and Community Facilities District Proposals The Applicant, TH East Ranch Dublin, LLC (Trumark Homes), submitted a request for the City Council's consideration of an alternative method of complying with the Inclusionary Zoning Regulations and the formation of a Facilities Community Facilities District (CFD) to finance the construction of public improvements within the East Ranch development project. The City Council will receive a presentation from the Applicant and provide feedback regarding the affordable housing proposal and formation of a Facilities CFD for improvements. No formal action will be taken, nor will approvals be granted, for the project at this meeting. STAFF RECOMMENDATION: Receive the presentation and provide feedback on the Applicant's proposal to satisfy the requirements of the Inclusionary Zoning Regulations and formation of a Community Facilities District to fund the construction of public facilities. Staff Report Attachment 1 - Trumark Letter dated March 31 2023 Attachment 2 - Maintenance Cost Estimate Item 8.3 PowerPoint Presentation 9. OTHER BUSINESS Brief information only reports from City Council and/or Staff, including committee reports and reports by City Council related to meetings attended at City expense (AB1234). 10. ADJOURNMENT This AGENDA is posted in accordance with Government Code Section 54954.2(a) April 18, 2023 Dublin City Council Regular Meeting Agenda 5 If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132) (ADA), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk's Office (925) 833-6650 at least 72 hours in advance of the meeting. Upon receiving a request, the City will swiftly resolve requests for reasonable accommodation for individuals with disabilities, consistent with the federal ADA, and resolve any doubt in favor of accessibility. Agenda materials that become available within 72 hours in advance of the meeting, and after publishing of the agenda, will be available at Civic Center, 100 Civic Plaza, and will be posted on the City's website at www.dublin.ca.gov/ccmeetings. Mission The City ofDublin promotes and supports a high quality of life, ensures a safe and secure environment, fosters new opportunities,provides equity across all programs, and champions a culture of diversity and inclusion. April 18, 2023 Dublin City Council Regular Meeting Agenda 6 6 Agenda Item 3. 1 AD l STAFF REPORT DUBLIN CITY COUNCIL CALIFORNIA DATE: April 18, 2023 TO: Honorable Mayor and City Councilmembers FROM: Linda Smith, City Manager SU B.ECT: Fair Housing Month Proclamation Prepared by: Cierra Fabrigas, Executive Aide EXECUTIVE SUMMARY: The City Council will present the Fair Housing Month Proclamation. STAFF RECOMMENDATION : Present the proclamation. FINANCIAL IMPACT: None. DESCRIPTION : Fair Housing Month is celebrated in April across the nation. On April 11, 1968, President Lyndon Johnson signed the Fair Housing Act of 1968 as a follow-up to the Civic Rights Act of 1964. The Fair Housing Act of 1968 prohibits discrimination concerning the sale, rental, and financing of housing based on race, color, religion, national origin, sex, disability, and/or familial status. The Fair Housing Act emphasizes equality in housing to enable all persons the opportunity to obtain safe and quality housing of their choice. The City of Dublin reaffirms its commitment to ending housing discrimination by celebrating National Fair Housing Month. STRATEGIC PLAN INITIATIVE: None. Page 1 of 2 7 NOTICING REQUIREMENTS/PUBLIC OUTREACH : The City Council Agenda was posted. ATTACHMENTS: 1) Fair Housing Month Proclamation Page 2 of 2 8 Attachment I A PROCLAMATION OF THE CITY COUNCIL CITY OF DUBLIN,CALIFORNL4 "Fair Housing Month" WHEREAS,the passage of the Fair Housing Act in 1968 enshrined into federal law the goal of eliminating racial segregation and ending housing discrimination in the United States;and WHEREAS,the Fair Housing Act prohibits discrimination based on race,color,religion,sex,disability,familial status,and national origin;and WHEREAS,fair housing is a community good,benefitting the environment and our social fabric;and WHEREAS,economic stability,community health,and human relations in all communities are improved by diversity and integration;and WHEREAS, Fair Housing is integral to the ethical commitment of members of the National Association of REALTORS® and the Bay East Association of REALTORS®and is critical to the ability of all real estate professionals to serve their clients,customers,and communities;and WHEREAS,acts of housing discrimination and barriers to equal housing opportunity are repugnant to a common sense of decency and fairness. NOW, THEREFORE,BE IT RESOLVED that the Dublin City Council does hereby proclaim April 2023 as Fair Housing Month in the City of Dublin and promote an inclusive community committed to fair housing and supporting appropriate activities by private and public entities that provide or advocate for equal housing opportunities for all residents and prospective residents. DATED: April 18,2023 O. 1 / Mayor Melissa Herna Vice Mayor Michael McCorriston awe -ioi_ • ouncilmember rry Hu ouncilme Jean sey Council •tuber Kashef Qaadri 9 Agenda Item 3.2 AD l STAFF REPORT DUBLIN CITY COUNCIL CALIFORNIA DATE: April 18, 2023 TO: Honorable Mayor and City Councilmembers FROM: Linda Smith, City Manager SU B.ECT: Crime Victims' Rights Week Proclamation Prepared by: Cierra Fabrigas, Executive Aide EXECUTIVE SUMMARY: The City Council will present the Crime Victims' Rights Week Proclamation. STAFF RECOMMENDATION : Present the proclamation. FINANCIAL IMPACT: None. DESCRIPTION : Crime Victims' Rights Week is an event held annually in April by many communities across the United States. The first time Crime Victims' Rights Week was observed was in 1981, led by the U.S. Department of Justice.After its establishment in 1988 the Office for Victims of Crime (O.V.C) took over. The goal of O.V.C. is to administer the Crime Victims Fund,which supports services and outreach programs across the country that focus on assisting crime victims through their recovery. This April,the City of Dublin reaffirms its commitment to bringing awareness to Crime Victims' Rights. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH : The City Council Agenda was posted. Page 1 of 2 10 ATTACHMENTS: 1) Crime Victims' Rights Week Proclamation Page 2 of 2 11 Attachment I A PROCLAMATION OF THE CITY COUNCIL CITY OF DUBLIN,CALIFORNIA "Crime Victims'Rights Week—April 23-29,2023" WHEREAS,more than 26 million people become victims of crime each year,and these crimes also affect family members,friends,neighbors,and co-workers;and the Alameda County Victim/Witness Division is dedicated to ensuring the rights of crime victims and their families by providing services to aid in their recovery from the emotional,psychological,social,and economic impact of crime as they reclaim their sense of safety,wellbeing,and dignity. The Victim/Witness staff assists victims of crime without regard to a person's race,gender,religion,nationality,sexual orientation,gender identity,or immigration status;and WHEREAS,victims are faced with many challenges as a result of crime;victims often enter systems that fail to meet their needs,provide appropriate services and treat them with the dignity and respect they deserve;and involving survivors helps victim service providers and criminal justice professionals understand the culture, values,and expectations of underserved and unserved victims who seek assistance and justice;and WHEREAS,the Alameda County District Attorney's Office Victim/Witness Assistance Program was the first such program established in 1974. The Alameda County District Attorney's Office continues to join forces with the victim service providers,criminal justice agencies,and concerned citizens throughout Alameda County and America to raise awareness of victim's rights and observe National Crime Victims'Rights Week;and WHEREAS,in 1984,the Crime Victims Fund was established by the Victims of Crime Act(VOCA)to provide a permanent source of support for crime victim services and compensation. Alameda County District Attorney's Office was the first in the nation to create a Victim/Witness Assistance Division;and survivors,community service providers,criminal justice professionals,and victim advocates are working together to enhance a criminal justice system response that is accessible,culturally competent,and appropriate for all victims of crime;and WHEREAS, the Alameda County District Attorney's Office has been a leader in outreach and services to underserved populations including commercial sexual exploitation of children,sexual assault victims from cold hit/DNA cases,immigrant victims,urban youth victims,and victims in the LGBTQ community,as well as victims with disabilities such as deaf and hard of hearing;and the Alameda County District Attorney's Office has been bridging the gap between law enforcement and the community and building trust in the Criminal Justice System. NOW,THEREFORE,BE IT RESOLVED that the Dublin City Council does hereby proclaim April 23-29,2023 to be National Victims'Rights Week and reaffirms the commitment to respect and enforce victims'rights and address their needs during Victims'Rights Weeks and throughout the year;and express our appreciation for those victims and survivors of crime who have turned personal tragedy into a motivating force to improve the response to victims of crime and build a more just community. DATED: April 18,2023 Mayor Melissa Herna z Vice Mayor Michael McCorriston %Lilrnern2MHu ouncilmem an Jos Councilme ber Kashef Qaadri 12 Agenda Item 4. I It.t STAFF REPORT DUBLIN CITY COUNCIL CALIFORNIA DATE: April 18, 2023 TO: Honorable Mayor and City Councilmembers FROM: Linda Smith, City Manager SU B.FCT: Approval of the April 4, 2023 Regular City Council Meeting Prepared by: Marsha Moore, MMC, City Clerk EXECUTIVE SUMMARY: The City Council will consider approval of the minutes of the April 4, 2023 Regular City Council Meeting. STAFF RECOMMENDATION : Approve the minutes of the April 4, 2023 Regular City Council Meeting. FINANCIAL IMPACT: None. DESCRIPTION : The City Council will consider approval of the minutes of the April 4, 2023 Regular City Council Meeting. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH : The City Council Agenda was posted. ATTACHMENTS: 1) April 4, 2023 Regular City Council Meeting Minutes Page 1of1 13 AD Attachment MINUTES OF THE CITY COUNCIL l OF THE CITY OF DUBLIN DUBLIN Regular Meeting: April 4, 2023 CALIFORNIA The following are minutes of the actions taken by the City of Dublin City Council.A full video recording of the meeting with the agenda items indexed and time stamped is available on the City's website at: https://dublin.ca.gov/ccmeetings REGULAR MEETING 7:00 PM A Regular Meeting of the Dublin City Council was held on Tuesday,April 4, 2023, in the City Council Chamber. The meeting was called to order at 7:00 PM, by Mayor Hernandez. 1) CALL TO ORDER Attendee Name Status Melissa Hernandez, Mayor Present Michael McCorriston, Vice Mayor Present Jean Josey, Councilmember Present Dr. Sherry Hu, Councilmember Present Kashef Qaadri, Councilmember Present 2) PLEDGE OF ALLEGIANCE 3) ORAL COMMUNICATIONS 3.1) Arts, Culture and Creativity Month Proclamation The City Council presented the Arts, Culture and Creativity Month Proclamation to the Dublin Arts Collective. 3.2) Public Comment Sophia Tong provided public comment. Brent Songey provided public comment. James Morehead provided public comment. DUBLIN CITY COUNCIL MINUTES REGULAR MEETING April 4, 2023 14 4) CONSENT CALENDAR 4.1) Approved the March 11, 2023, Special City Council Meeting, March 21, 2023, Regular City Council Meeting, and March 22, 2023, Special City Council Meeting Minutes. On a motion by Councilmember Josey, seconded by Vice Mayor McCorriston, and by unanimous vote, the City Council adopted the Consent Calendar item 4.1. RESULT: ADOPTED [UNANIMOUS] MOVED BY: Jean Josey, Councilmember SECOND: Michael McCorriston,Vice Mayor AYES: Hernandez, McCorriston, Josey, Hu, Qaadri 4.2) Adopted Resolution No. 27-23 titled, "Approving an Agreement with Tetra Tech, Inc.for On-Call Disaster Preparedness Staff Augmentation and Support Services." This item was pulled from the consent calendar by Councilmember Qaadri for clarifying questions. 4.3) Annual Fire Inspection Compliance-SB1205 Report for Fiscal Year 2021-22 This item was pulled from the consent calendar by Councilmember Qaadri for clarifying questions. 4.4) Adopted Resolution No. 28-23 titled, "Directing Preparation of Annual Engineer's Reports for Street Lighting Maintenance District 1983-1, Landscape and Lighting District 1983-2, Landscape and Lighting District 1986-1, Landscape and Lighting District 1997-1, and Street Lighting Maintenance District 1999-1"and adopted Resolution No. 29-23 titled, "Approving the Preliminary Engineer's Reports and Appointing a Time and Place for Hearing Protests for Street Lighting Maintenance District 1983-1, Landscape and Lighting District 1983-2, Landscape and Lighting District 1986-1, Landscape and Lighting District 1997-1, and Street Lighting Maintenance District 1999-1." This item was pulled from the consent calendar by Councilmember Qaadri for clarifying questions. 4.5) Update on Implementation of Community Task Force on Equity, Diversity, and Inclusion's Recommendations This item was pulled from the consent calendar by Councilmember Josey for comment. DUBLIN CITY COUNCIL MINUTES REGULAR MEETING April 4, 2023 15 On a motion by Councilmember Josey and seconded by Councilmember Qaadri, and by unanimous vote, the City Council adopted the remainder of the consent calendar, items 4.2, 4.3, 4.4 and 4.5. RESULT: ADOPTED [UNANIMOUS] MOVED BY: Jean Josey, Councilmember SECOND: Kashef Qaadri, Councilmember AYES: Hernandez, McCorriston, Josey, Hu, Qaadri 5) WRITTEN COMMUNICATION - None. 6) PUBLIC HEARING 6.1) Weed and Combustible Refuse Abatement Order The City Council conducted the public hearing in accordance with Resolution 12-23 (adopted February 7, 2023) declaring that there is a public nuisance created by weeds and combustible debris growing and accumulating upon the streets, sidewalks, and property in the City of Dublin. Mayor Hernandez opened the Public Hearing. Upon receiving no public comment, Mayor Hernandez closed the Public Hearing. On a motion by Councilmember Qaadri, seconded by Vice Mayor McCorriston, and by unanimous vote, the City Council directed Staff to continue the weed abatement process. RESULT: ADOPTED [UNANIMOUS] MOVED BY: Kashef Qaadri, Councilmember SECOND: Michael McCorriston,Vice Mayor AYES: Hernandez, McCorriston, Josey, Hu, Qaadri 7) UNFINISHED BUSINESS- None. 8) NEW BUSINESS 8.1) Informational Report on the 2023 Eastern Alameda County Human Services N eeds Assessment The City Council received an informational report and update on the 2023 Eastern Alameda County Human Services Needs Assessment from JSI Research &Training Institute, Inc., including an overview of the project scope and status. This project is being completed in collaboration with the cities of Livermore and Pleasanton. DUBLIN CITY COUNCIL MINUTES REGULAR MEETING April 4, 2023 16 The City Council asked clarifying questions and provided their feedback. 9) OTHER BUSINESS The City Council and Staff provided brief information-only reports, including committee reports and reports by City Council related to meetings attended at City expense (AB1234). 10) ADJOURNMENT Mayor Hernandez adjourned the meeting at 8:49 PM. Mayor ATTEST: City Clerk DUBLIN CITY COUNCIL MINUTES REGULAR MEETING April 4, 2023 17 Agenda Item 4.2 alp woo STAFF REPORT DUBLIN CITY COUNCIL CALIFORNIA DATE: April 18, 2023 TO: Honorable Mayor and City Councilmembers FROM: Linda Smith, City Manager SU B.ECT: Amendment to the Agreement with Lynx Technologies, Inc. for GIS Consulting Services Prepared by: Kira Evers, GIS Coordinator EXECUTIVE SUMMARY: The City Council will consider approving an amendment to the agreement with Lynx Technologies, Inc. for Geographic Information Systems (GIS) consulting services. STAFF RECOMMENDATION : Adopt the Resolution Approving an Amendment to the Agreement with Lynx Technologies, Inc. for GIS Consulting Services. FINANCIAL IMPACT: All charges will be in accordance with assigned project and on-call work and will be charged to the Public Works Department in accordance with the adopted budget. DESCRIPTION : On June 1, 2021,the City Council adopted Resolution No. 53-21 approving an agreement with Lynx Technologies, Inc. (Lynx) for Geographic Information Systems (GIS) services. Services include support and development of the City of Dublin GIS, including database management, data maintenance and collection, and GIS-based web development. The agreement included a not-to- exceed compensation amount of$232,000. Over the first two years of the agreement, Lynx Technologies has been utilized more than anticipated due to increased GIS requests and needs of City Staff. It is projected that there will be an increase in required GIS support in Fiscal Year 2023-24, in addition to the current workload, which was not included as part of the original proposal scope or compensation terms. Lynx is projected to provide increased support to achieve the goals that Staff has determined will improve and grow the City's GIS infrastructure. Increased support from Lynx will enable Staff to focus on Page 1 of 2 18 large-scale projects such as upgrading ArcGIS Server to 11.0, migrating map services to ArcGIS Pro/Portal, implementing the process to link documents to GIS, integrating GIS into EnerGov and Brightly, and rolling out the use of ArcGIS Online and Field Maps. Staff recommends a compensation limit increase of$125,000 to facilitate the increased GIS requests and large-scale GIS software migration and integration projects planned within the agreement term. If approved,the amendment will increase the not-to-exceed compensation amount to $357,000. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The City Council Agenda was posted. ATTACHMENTS: 1) Resolution Approving an Amendment to the Agreement with Lynx Technologies, Inc. for GIS Consulting Services 2) Exhibit A to the Resolution -Amendment to Consulting Services Agreement Between the City of Dublin and Lynx Technologies, Inc. for GIS Consulting Services 3) Agreement between the City of Dublin and Lynx Technologies, Inc. for GIS Consulting Services Page 2 of 2 19 Attachment I RESOLUTION NO. XX — 23 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING AN AMENDMENT TO THE AGREEMENT WITH LYNX TECHNOLOGIES, INC. FOR GIS CONSULTING SERVICES WHEREAS, on June 1, 2021, the City Council adopted Resolution No. 53-21 approving an agreement with Lynx Technologies, Inc. for geographic information systems (GIS) consulting services; and WHEREAS, the City and Lynx Technologies, Inc. desire to amend the agreement to increase the not-to-exceed compensation amount to $357,000 and modify the scope of work and compensation schedule. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve the amendment to the agreement with Lynx Technologies, Inc., attached hereto as Exhibit A. BE IT FURTHER RESOLVED that the City Manager is authorized to execute the amendment to the agreement, attached hereto as Exhibit A, and make any necessary, non- substantive changes to carry out the intent of this Resolution. PASSED, APPROVED AND ADOPTED this 18th day of April 2023, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: City Clerk Reso. No. XX-23, Item X.X, Adopted 04/18/2023 Page 1 of 1 20 DocuSign Envelope ID:34F55871-75C2-4132-90AB-5CBE7CD2C954 Attachment 2 AMENDMENT #1 TO CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF DUBLIN AND LYNX TECHNOLOGIES, INC. FOR GIS CONSULTING SERVICES WHEREAS, on July 1, 2021, the City of Dublin (hereinafter referred to as "CITY") and Lynx Technologies, Inc. (hereinafter referred to as " CONSULTANT ") entered into a Consulting Services Agreement for GIS Consulting services (hereinafter referred to as the "AGREEMENT"); and WHEREAS, the CITY and CONSULTANT now wish to amend the Agreement to increase the not-to-exceed compensation amount to $357,000 by modifying Section 2, and update the scope of work and compensation schedule by modifying Exhibit A and Exhibit B of the Agreement. NOW THEREFORE, for good and valuable consideration, the sufficiency of which is hereby acknowledged, the AGREEMENT is amended as follows: 1) Section 2 COMPENSATION, the first paragraph shall be rescinded in its entirety and replaced with the following: Section 2.0 COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed $357,000, notwithstanding any contrary indications that may be contained in Consultant's proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Consultant's proposal, attached as Exhibit A, regarding the amount of compensation, the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City in writing, Consultant shall not bill City for duplicate services performed by more than one person. 2) Exhibit A, the scope of services shall be rescinded in its entirety and replaced, attached hereto and incorporated herein as Exhibit A. 3) Exhibit B, the compensation schedule shall be rescinded in its entirety and replaced, attached hereto and incorporated herein as Exhibit B. 4) Except to the extent inconsistent with this First Amendment, the Parties ratify and confirm all of the terms and conditions of the AGREEMENT. 5) All requisite insurance policies to be maintained by the Consultant pursuant to the Agreement, as may have been amended from time to time, shall include coverage for the amended term, as described above. Page 1of5 21 DocuSign Envelope ID:34F55871-75C2-4132-90AB-5CBE7CD2C954 6) The individuals executing this Amendment and the instruments referenced in it on behalf of Consultant each represent and warrant that they have the legal power, right and actual authority to bind Consultant to the terms and conditions of this Amendment. SIGNATURES ON THE FOLLOWING PAGE Page 2 of 5 22 DocuSign Envelope ID:34F55871-75C2-4132-90AB-5CBE7CD2C954 IN WITNESS WHEREOF, the parties hereto have caused this First Amendment to be executed as of the date of the City Manager's signature below. CITY OF DUBLIN LYNX TECHNOLOGIES, INC. DocuSigned by: B y y 31-32213C7DGA4DD.. Linda Smith, City Manager Patrick Kelleher, CEO Dated: ATTEST: By: Marsha Moore, City Clerk APPROVED AS TO FORM: By: City Attorney Page 3 of 5 23 DocuSign Envelope ID:34F55871-75C2-4132-90AB-5CBE7CD2C954 EXHIBIT A SCOPE OF SERVICES GIS Professional Services July 2021 through June 2024 Services will be performed as directed by the GIS Coordinator at the City of Dublin. This agreement will provide ongoing support and further development of the City's Geographical Information System (GIS). Lynx staff will be dedicated to the City's GIS team as work is assigned. Staff will conduct work both on and off site as required. Services are provided on a time and materials basis. The tasks will vary, but may involve any of the roles listed or related below: • ArcGIS Enterprise / Geocortex Essentials design, implementation, and maintenance • Database management, and administration, including design and documentation • Web development within the ArcGIS Enterprise/ Geocortex Essentials framework • Web development within the ArcGIS Online framework, this includes site management, user management and App development using Web App Builder, Field Apps, and Survey123 • Base feature layer maintenance including parcels, streets, addresses, roadway, tract, and boundary changes, including associated tables and annotation. These feature layers are maintained on a 30- day cycle and coordinated with adjacent cities and the county. • Data maintenance of other layers within the GIS such as utility networks, planning and engineering overlays. These feature layers are updated as-needed • Trak- IT Management, IT' s Helpdesk will be monitored on a daily basis, Lynx will respond to the City's request within 24 hours of new GIS- related tickets. Work will be assigned and processed accordingly, tickets will be completed (hours, results, status) and closed • Onsite work to collect and capture data. For example, staff could be assigned to go through engineering data to infill missing data, or there may be a special project that city staff requires a GIS technician in which significant interaction is required. Scanning to Laserfiche is another option onsite task that may be required as-needed • Field work as required, this may include field inspection such as sidewalk surveys or current land use, or high precision GPS capture of city assets • Ad hoc GIS analysis and presentations Project assignments will proceed with an estimate of required hours; a detailed scope of work will be provided for unusual or one-time projects. A simple email exchange of hours and approval is all that will be required for maintenance work. Page 4 of 5 24 DocuSign Envelope ID:34F55871-75C2-4132-90AB-5CBE7CD2C954 EXHIBIT B COMPENSATION SCHEDULE The total budget will not exceed $357,000. All work will be billed on a time and materials basis according to the following rate schedule over the next three years: Year Rate I 2021/2022 $75 2022/2023 $77 2023/2024 $80 Page 5 of 5 25 Attachment 3 CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF DUBLIN AND LYNX TECHNOLOGIES, INC. FOR GIS CONSULTING SERVICES THIS AGREEMENT for GIS consulting services is made by and between the City of Dublin ("City") and Lynx Technologies, Inc. ("Consultant") (together sometimes referred to as the "Parties") as of July 1, 2021 (the "Effective Date"). Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in the Scope of Work attached as Exhibit A at the time and place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail. 1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on June 30, 2024 the date of completion specified in Exhibit A, and Consultant shall complete the work described in Exhibit A on or before that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Consultant to complete the services required by this Agreement shall not affect the City's right to terminate the Agreement, as referenced in Section 8. Notwithstanding the foregoing this Agreement may be extended on a month to month basis for up to 6 months upon the written consent of the Consultant and the City Manager, provided that: a) sufficient funds have been appropriated for such purchase, b) the price charged by the Consultant for the provision of the serves described in Exhibit A does not increase. None of the foregoing shall affect the City's right to terminate the Agreement as provided for in Section 8. 1.2 Standard of Performance. Consultant shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged. 1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons. 1.4 Time. Consultant shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Subsection 1.2 above and to satisfy Consultant's obligations hereunder. 1.5 'Intentionally Deleted]. 1.6 'Intentionally Deleted]. Consulting Services Agreement between City of Dublin and July 1, 2021 Lynx Technologies, Inc. for GIS Consulting Services Page 1 of 14 26 Section 2. COMPENSATION. City hereby agrees to pay Contractor a sum not to exceed for the proposed three-year term allows for a total not-to-exceed amount of$232,000, notwithstanding any contrary indications that may be contained in Contractor's proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Contractor's proposal, attached as Exhibit A, regarding the amount of compensation, the Agreement shall prevail. City shall pay Contractor for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Contractor for services rendered pursuant to this Agreement. Contractor shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City in writing, Contractor shall not bill City for duplicate services performed by more than one person. Contractor and City acknowledge and agree that compensation paid by City to Contractor under this Agreement is based upon Contractor's estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Contractor. Consequently, the Parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Contractor and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement 2.1 Invoices. Consultant shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. No individual performing work under this Agreement shall bill more than 2,000 hours in a fiscal year unless approved, in writing, by the City Manager or his/her designee. Invoices shall contain the following information: ■ Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.; ■ The beginning and ending dates of the billing period; ■ A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion; ■ A copy of the applicable time entries or time sheets shall be submitted showing the following: o Daily logs of total hours worked by each individual performing work under this Agreement o Hours must be logged in increments of tenths of an hour or quarter hour o If this Agreement covers multiple projects, all hours must also be logged by project assignment o A brief description of the work, and each reimbursable expense ■ The total number of hours of work performed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing services hereunder; Consulting Services Agreement between City of Dublin and July 1, 2021 Lynx Technologies, Inc. for GIS Consulting Services Page 2 of 14 27 ■ The Consultant's signature; ■ Consultant shall give separate notice to the City when the total number of hours worked by Consultant and any individual employee, agent, or subcontractor of Consultant reaches or exceeds 800 hours within a 12-month period under this Agreement and any other agreement between Consultant and City. Such notice shall include an estimate of the time necessary to complete work described in Exhibit A and the estimate of time necessary to complete work under any other agreement between Consultant and City, if applicable. 2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have 30 days from the receipt of an invoice that complies with all of the requirements above to pay Consultant. 2.3 jlntentionally Deletedi 2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement. In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment. 2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed the amounts shown on the compensation schedule attached hereto as Exhibit B. 2.6 [Intentionally Deletedi 2.7 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes. 2.8 Payment upon Termination. In the event that the City or Consultant terminates this Agreement pursuant to Section 8, the City shall compensate the Consultant for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Consultant shall maintain adequate logs and timesheets to verify costs incurred to that date. 2.9 Authorization to Perform Services. The Consultant is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator. Consulting Services Agreement between City of Dublin and July 1, 2021 Lynx Technologies, Inc. for GIS Consulting Services Page 3 of 14 28 Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Consultant only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein. City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant's use while consulting with City employees and reviewing records and the information in possession of the City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long-distance telephone or other communication charges, vehicles, and reproduction facilities. Section 4. INSURANCE REQUIREMENTS. Before fully executing this Agreement, Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance listed below against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Consultant and its agents, representatives, employees, and subcontractors. Consistent with the following provisions, Consultant shall provide proof satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects, and that such insurance is in effect prior to beginning work. Consultant shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant's bid or proposal. Consultant shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all insurance required herein for the subcontractor(s) and provided evidence to City that such insurance is in effect. VERIFICATION OF THE REQUIRED INSURANCE SHALL BE SUBMITTED AND MADE PART OF THIS AGREEMENT PRIOR TO EXECUTION. Consultant shall maintain all required insurance listed herein for the duration of this Agreement. 4.1 Workers' Compensation. 4.1.1 General Requirements. Consultant shall, at its sole cost and expense, maintain Statutory Workers' Compensation Insurance and Employer's Liability Insurance for any and all persons employed directly or indirectly by Consultant. The Statutory Workers' Compensation Insurance and Employer's Liability Insurance shall be provided with limits of not less than $1,000,000 per accident. In the alternative, Consultant may rely on a self-insurance program to meet these requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the California Labor Code shall be solely in the discretion of the Contract Administrator. The Workers' Compensation policy shall be endorsed with a waiver of subrogation in favor of the entity for all work performed by the Consultant, its employees, agents, and subcontractors. 4.1.2 Submittal Requirements. To comply with Subsection 4.1, Consultant shall submit the following: Consulting Services Agreement between City of Dublin and July 1, 2021 Lynx Technologies, Inc.for GIS Consulting Services Page 4 of 14 29 a. Certificate of Liability Insurance in the amounts specified in the section; and b. Waiver of Subrogation Endorsement as required by the section. 4.2 Commercial General and Automobile Liability Insurance. 4.2.1 General Requirements. Consultant, at its own cost and expense, shall maintain commercial general liability insurance for the term of this Agreement in an amount not less than $1,000,000 and automobile liability insurance for the term of this Agreement in an amount not less than $1,000,000 per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non-owned automobiles. 4.2.2 Minimum Scope of Coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (most recent edition) covering comprehensive General Liability on an "occurrence" basis. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001, Code 1 (any auto). No endorsement shall be attached limiting the coverage. 4.2.3 Additional Requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy: a. The Insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis. b. City, its officers, officials, employees, and volunteers are to be covered as additional insureds as respects: liability arising out of work or operations performed by or on behalf of the Consultant; or automobiles owned, leased, hired, or borrowed by the Consultant. c. Consultant hereby agrees to waive subrogation which any insurer or contractor may require from vendor by virtue of the payment of any loss. Consultant agrees to obtain any endorsements that may be necessary to effect this waiver of subrogation. Consulting Services Agreement between City of Dublin and July 1, 2021 Lynx Technologies, Inc. for GIS Consulting Services Page 5 of 14 30 d. For any claims related to this Agreement or the work hereunder, the Consultant's insurance coverage shall be primary insurance as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. 4.2.4 Submittal Requirements. To comply with Subsection 4.2, Consultant shall submit the following: a. Certificate of Liability Insurance in the amounts specified in the section; b. Additional Insured Endorsement as required by the section; c. Waiver of Subrogation Endorsement as required by the section; and d. Primary Insurance Endorsement as required by the section. 4.3 Professional Liability Insurance. 4.3.1 General Requirements. Consultant, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than $2,000,000 covering the licensed professionals' errors and omissions. Any deductible or self-insured retention shall not exceed $150,000 per claim. 4.3.2 Claims-Made Limitations. The following provisions shall apply if the professional liability coverage is written on a claims-made form: a. The retroactive date of the policy must be shown and must be before the date of the Agreement. b. Insurance must be maintained and evidence of insurance must be provided for at least 5 years after completion of the Agreement or the work, so long as commercially available at reasonable rates. c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of this Agreement, Consultant shall purchase an extended period coverage for a minimum of 5 years after completion of work under this Agreement. d. A copy of the claim reporting requirements must be submitted to the City for review prior to the commencement of any work under this Agreement. Consulting Services Agreement between City of Dublin and July 1, 2021 Lynx Technologies, Inc. for GIS Consulting Services Page 6 of 14 31 4.3.3 Additional Requirements. A certified endorsement to include contractual liability shall be included in the policy. 4.3.4 Submittal Requirements. To comply with Subsection 4.3, Consultant shall submit the Certificate of Liability Insurance in the amounts specified in the section. 4.4 All Policies Requirements. 4.4.1 Acceptability of Insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII. 4.4.2 Verification of Coverage. Prior to beginning any work under this Agreement, Consultant shall furnish City with complete copies of all Certificates of Liability Insurance delivered to Consultant by the insurer, including complete copies of all endorsements attached to the policies. All copies of Certificates of Liability Insurance and certified endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf. If the City does not receive the required insurance documents prior to the Consultant beginning work, it shall not waive the Consultant's obligation to provide them. The City reserves the right to require complete copies of all required insurance policies at any time. 4.4.3 Deductibles and Self-Insured Retentions. Consultant shall disclose to and obtain the written approval of City for the self-insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, employees, and volunteers; or the Consultant shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses. 4.4.4 Wasting Policies. No policy required by this Section 4 shall include a "wasting" policy limit (i.e. limit that is eroded by the cost of defense). 4.4.5 Endorsement Requirements. Each insurance policy required by Section 4 shall be endorsed to state that coverage shall not be canceled by either party, except after 30 days' prior written notice has been provided to the City. 4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein. 4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which Consulting Services Agreement between City of Dublin and July 1, 2021 Lynx Technologies, Inc.for GIS Consulting Services Page 7 of 14 32 are alternatives to other remedies City may have and are not the exclusive remedy for Consultant's breach: • Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement; • Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/or • Terminate this Agreement. Section 5. INDEMNIFICATION AND CONSULTANT'S RESPONSIBILITIES. Refer to the attached Exhibit C, which is incorporated herein and made a part of this Agreement. Section 6. STATUS OF CONSULTANT. 6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. This Agreement shall not be construed as an agreement for employment. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subsection 1.3; however, otherwise City shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this Agreement. Consultant further acknowledges that Consultant performs Services outside the usual course of the City's business; and is customarily engaged in an independently established trade, occupation, or business of the same nature as the Consultant performs for the City and has the option to perform such work for other entities. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. 6.2 Consultant Not an Agent. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever. Section 7. LEGAL REQUIREMENTS. 7.1 Governing Law. The laws of the State of California shall govern this Agreement. Consulting Services Agreement between City of Dublin and July 1, 2021 Lynx Technologies, Inc.for GIS Consulting Services Page 8 of 14 33 7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with all laws and regulations applicable to the performance of the work hereunder, including but not limited to, the California Building Code, the Americans with Disabilities Act, and any copyright, patent or trademark law. Consultant's failure to comply with any law(s) or regulation(s) applicable to the performance of the work hereunder shall constitute a breach of contract. 7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Consultant and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program. 7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. Consultant represents and warrants to City that Consultant and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City. 7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis of a person's race, sex, gender, religion (including religious dress and grooming practices), national origin, ancestry, physical or mental disability, medical condition (including cancer and genetic characteristics), marital status, age, sexual orientation, color, creed, pregnancy, genetic information, gender identity or expression, political affiliation or belief, military/veteran status, or any other classification protected by applicable local, state, or federal laws (each a "Protected Characteristic"), against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement. Consultant shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement. Section 8. TERMINATION AND MODIFICATION. 8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant. Consultant may cancel this Agreement upon 30 days' written notice to City and shall include in such notice the reasons for cancellation. In the event of termination, Consultant shall be entitled to compensation for services performed to the effective date of termination; City, however, may condition payment of such compensation upon Consultant delivering to City any or all documents, photographs, Consulting Services Agreement between City of Dublin and July 1, 2021 Lynx Technologies, Inc.for GIS Consulting Services Page 9 of 14 34 computer software, video and audio tapes, and other materials provided to Consultant or prepared by or for Consultant or the City in connection with this Agreement. 8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Consultant understands and agrees that, if City grants such an extension, City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period. 8.3 Amendments. The Parties may amend this Agreement only by a writing signed by all the Parties. 8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant's unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Consultant. Consultant may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Consultant shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator. 8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant shall survive the termination of this Agreement. 8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City's remedies shall include, but are not limited to, the following: 8.6.1 Immediately terminate the Agreement; 8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement; 8.6.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or 8.6.4 Charge Consultant the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Consultant pursuant to Section 2 if Consultant had completed the work. Section 9. KEEPING AND STATUS OF RECORDS. Consulting Services Agreement between City of Dublin and July 1, 2021 Lynx Technologies, Inc. for GIS Consulting Services Page 10 of 14 35 9.1 Records Created as Part of Consultant's Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Consultant hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Consultant agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both Parties. 9.2 Consultant's Books and Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of 3 years, or for any longer period required by law, from the date of final payment to the Consultant to this Agreement. 9.3 Inspection and Audit of Records. Any records or documents that Subsection 9.2 of this Agreement requires Consultant to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds $10,000.00, the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of 3 years after final payment under the Agreement. Section 10. MISCELLANEOUS PROVISIONS. 10.1 Attorneys' Fees. If a party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose. 10.2 Venue. In the event that either party brings any action against the other under this Agreement, the Parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Alameda or in the United States District Court for the Northern District of California. 10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. Consulting Services Agreement between City of Dublin and July 1, 2021 Lynx Technologies, Inc. for GIS Consulting Services Page 11 of 14 36 10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement. 10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the Parties. 10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper. 10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Consultant in a "conflict of interest,"as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq. Consultant shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Section 1090 et seq. Consultant hereby warrants that it is not now, nor has it been in the previous 12 months, an employee, agent, appointee, or official of the City. If Consultant was an employee, agent, appointee, or official of the City in the previous 12 months, Consultant warrants that it did not participate in any manner in the forming of this Agreement. Consultant understands that, if this Agreement is made in violation of California Government Code Section 1090 et seq., the entire Agreement is void and Consultant will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Consultant will be required to reimburse the City for any sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of California Government Code Section 1090 et seq., and, if applicable, will be disqualified from holding public office in the State of California. At City's sole discretion, Consultant may be required to file with the City a Form 700 to identify and document Consultant's economic interests, as defined and regulated by the California Fair Political Practices Commission. If Consultant is required to file a Form 700, Consultant is hereby advised to contact the Dublin City Clerk for the Form 700 and directions on how to prepare it. 10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials. 10.9 Contract Administration. This Agreement shall be administered by the City Manager ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee. Consulting Services Agreement between City of Dublin and July 1, 2021 Lynx Technologies, Inc. for GIS Consulting Services Page 12 of 14 37 10.10 Notices. Any written notice to Consultant shall be sent to: Patrick Kelleher 1350 41 st Ave, Suite 202 Capitola, CA 95010 Patrickk@lynxgis.com Any written notice to City shall be sent to: City of Dublin Att: Tim Eisler 100 Civic Plaza Dublin, CA 94568 10.11 Integration. This Agreement, including the scope of work attached hereto and incorporated herein as Exhibits A, and B represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral. Exhibit A Scope of Services Exhibit B Compensation Schedule & Reimbursable Expenses 10.12 Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement. 10.13 Certification per Iran Contracting Act of 2010. In the event that this contract is for one million dollars ($1,000,000.00) or more, by Consultant's signature below Consultant certifies that Consultant, and any parent entities, subsidiaries, successors or subunits of Consultant are not identified on a list created pursuant to subdivision (b) of Section 2203 of the California Public Contract Code as a person engaging in investment activities in Iran as described in subdivision (a) of Section 2202.5, or as a person described in subdivision (b) of Section 2202.5 of the California Public Contract Code, as applicable. SIGNATURES ON FOLLOWING PAGE Consulting Services Agreement between City of Dublin and July 1, 2021 Lynx Technologies, Inc. for GIS Consulting Services Page 13 of 14 38 The Parties have executed this Agreement as of the Effective Date. The persons whose signatures appear below certify that they are authorized to sign on behalf of the respective Party. CITY OF DUBLIN LYNX TECHNOLOGIES, INC. DocuSigned by: DocuSigned by: PatridC E33836CFFC044E0... 3F32219F7D6A4RR Linda Smith, City Manager Patrick Kelleher, CEO Attest. DocuSigned by: V.°U)V6t- V(4.°7 9BB70815D22F40A... Marsha Moore, City Clerk Approved as to Form: DocuSigned by: jerkilk, biS619 for 5ED7F38973DC484 City Attorney 3070368.1 Consulting Services Agreement between City of Dublin and July 1, 2021 Lynx Technologies, Inc. for GIS Consulting Services Page 14 of 14 39 EXHIBIT A SCOPE OF SERVICES [Please see attached proposal] Consulting Services Agreement between City of Dublin and Last revised May 25, 2021 Lynx Technologies, Inc. for GIS Consulting Services Exhibit A— Page 1 of 1 40 EXHIBIT B COMPENSATION SCHEDULE & REIMBURSABLE EXPENSES [Please see attached proposal] Consulting Services Agreement between City of Dublin and Last revised May 25, 2021 Lynx Technologies, Inc. for GIS Consulting Services Exhibit B— Page 1 of 1 41 EXHIBIT C INDEMNIFICATION Consultant shall indemnify, defend with counsel acceptable to City, and hold harmless City and its officers, elected officials, employees, agents and volunteers from and against any and all liability, loss, damage, claims, expenses, and costs (including without limitation, attorney's fees and costs and fees of litigation) (collectively, "Liability") of every nature arising out of or in connection with Consultant's performance of the services called for or its failure to comply with any of its obligations contained in this Agreement, except such Liability caused by the sole negligence or willful misconduct of City. Notwithstanding the forgoing, to the extent this Agreement is a "construction contract" as defined by California Civil Code Section 2782, as may be amended from time to time, such duties of Consultant to indemnify shall not apply when to do so would be prohibited by California Civil Code Section 2782. The Consultant's obligation to defend and indemnify shall not be excused because of the Consultant's inability to evaluate Liability or because the Consultant evaluates Liability and determines that the Consultant is not liable to the claimant. The Consultant must respond within 30 days to the tender of any claim for defense and indemnity by the City. If the Consultant fails to accept or reject a tender of defense and indemnity within 30 days, in addition to any other remedy authorized by law, so much of the money due the Consultant under and by virtue of this Agreement as shall reasonably be considered necessary by the City, may be retained by the City until disposition has been made of the claim or suit for damages, or until the Consultant accepts or rejects the tender of defense, whichever occurs first. Consulting Services Agreement between City of Dublin and Last revised May 25, 2021 Lynx Technologies, Inc. for GIS Consulting Services Exhibit C— Page 1 of 1 42 EXHIBIT A SCOPE OF SERVICES V4i row, 1► GIS Professional Services July 2021 through June 2024 Services will be performed as directed by the Information Systems Manager at the City of Dublin. This agreement will provide ongoing support and further development of the City's Geographical Information System (GIS). Two Lynx staff will be dedicated to the City's GIS for up to 1,000 hours annually. Staff will conduct work both on and off site as required. Services are provided on a time and materials basis. The tasks will vary but may involve any of the roles listed or related below: • ArcGIS Enterprise/Geocortex Essentials design, implementation and maintenance, • Database management, and administration, including design and documentation • Web development within the ArcGIS Enterprise/Geocortex Essentials framework. • Web development within the ArcGIS Online framework, this includes site management, user management and App development using Web App Builder, Field Apps, and Survey123 • Base feature layer maintenance including parcels, streets, addresses, roadway, tract, and boundary changes, including associated tables and annotation. These feature layers are maintained on a 30-day cycle and coordinated with adjacent cities and the county. • Data maintenance of other layers within the GIS such as utility networks, planning and engineering overlays. These feature layers are updated as-needed, • Trak-IT Management, IT's Helpdesk will be monitored on a daily basis, Lynx will respond to the City's request within 24 hours of new GIS-related tickets. Work will be assigned and processed accordingly, tickets will be completed (hours, results, status) and closed, • Onsite work to collect and capture data. For example, staff could be assigned to go through engineering data to infill missing data, or there may be a special project that city staff requires a GIS technician in which significant interaction is required. Scanning to Laserfiche is another option onsite task that may be required as-needed. • Field work as required, this may include field inspection such as sidewalk surveys or current land use, or high precision GPS capture of city assets. • Ad hoc GIS analysis and presentations, Project assignments will proceed with an estimate of required hours; a detailed scope of work will be provided for unusual or one-time projects. A simple email exchange of hours and approval is all that will be required for maintenance work. Consulting Services Agreement Page 1 of 2 43 EXHIBIT B COMPENSATION SCHEDULE Ilk v4 1► The total budget will not exceed $232,000. All work will be billed on a time and materials basis according to the following rate schedule over the next three years: RI Rate Total Not to Exceed M Hours Amount 2021/2022 $75 1000 $75,000 2022/2023 $77 1000 $77,000 2023/2024 $80 1000 $80,000 Consulting Services Agreement Page 1 of 2 44 GIS Maintenance & General GIS Consulting Services IP PPMII _4 -� ai t 6-3:71.41INT III Ill MI Ai ' . N 01 I ___. . , .. 1 ; - ifil ' ' •� A L I F O R \ I A � s C S'�-' e T •�� I _iw 1 rya v+ i _. ' ia y� s illk ti — Y m+ e wor- p. . Ott ty,7 r , k 7, , • , I/1 -k--- k • 14 . ........ -----"--- 4- - , . . - :: fir' tea, . 'g ti .i .. a w ,_ 1. Viiii Respectfully Submitted to: Mr. Tim Eisler Information Systems Manager xiiiisiiii 100 Civic Plaza Dublin, CA 94568 tim.eisler@dublin.ca.gov Lynx Technologies, Inc. Response to: City of Dublin RFQ-GIS11921 `.a Prepared by: ri Patrick C. Kelleher, CEO ` `. ti patrickk@lynxgis.com `. 1 ~ (408) 482-3255 ' ';_l_ °, Lynx Technologies 1350 41st Ave, Suite 202 Capitola, CA 95010 FEBRUARY 8, 2G45 DUBLIN TABLE OF CONTENTS CALIFORNIA THE NEW AMERICAN BACKYARD Cover Letter Page 2 Statement of Understanding Page 3 Qualifications and Experience Page 5 Relevant Experience Summary Page 10 References Page 11 Key Staff Page 17 Project Approach Page 22 Cost Schedule Page 30 Schedule Page 34 Confirmation of City Requirements Page 34 Appendix A Page 35 CITY OF DUBLIN GIS SERVICES 46 T Cover Letter February 8 2021 `ti', I a.� Mr.Tim Eisler I Information Systems Manager City of Dublin Information Technology Department/GIS Division 100 Civic Plaza Dublin, California 94568 Subject: GIS Maintenance & Geographic Information System Consulting Services Dear Mr. Eisler: Thank you for this opportunity to submit our proposal to provide geographic information system consulting services to the City of Dublin (City). For over two decades, Lynx Technologies has successfully provided GIS planning, implementation, and operations services to the Tri-Valley area and we are keenly aware of the GIS initiatives throughout the region. Lynx Technologies has many service engagements throughout Alameda County, including an integral component of the County's core base feature layer development.These relationships, along with our understanding of the region, will be beneficial to the City in its collaboration with other agencies. Our proposed team consists of senior professionals who are experts in GIS and municipal business functions and in efficiently performing task order-based services.We have a unique combination of technical and subject matter expertise,available resources, and project management and communication skills. Our approach will engage and apply GIS and best business practices, and tailor them to address the City's unique requirements and constraints. Our team will apply a methodology structured to evaluate each key component of the GIS program and make recommendations based on their analysis of what works best for the City. We look forward to discussing our qualifications with you further. I will serve as the primary point of contact to answer any questions and I am authorized to obligate and negotiate the contract on behalf of Lynx Technologies. Ms. Lynda Anastacio,will serve as technical manager. If we are awarded the contract, our team is committed to working with the City for the duration of the project. I may be reached at (408) 482-3255 or patrickk@lynxgis.com. Sincerely, Patrick Kelleher, President Lynx Technologies Digitally signed by Patrick Kelleher CITY OF DUBLIN GIS SERVICES DN: cn=Patrick Kelleher, o=Lynx Technologies, ou=Lynx, email=patrickk@lynxgis.com, c=US 47 Date: 2021 .02.05 13:42:12 -08'00' Statement of Understanding The City of Dublin is seeking a professional GIS services firm to perform ongoing maintenance, development and enrichment of the City's Enterprise Geographic Information System (GIS). Lynx Technologies is pleased to have the opportunity to present our credentials and to demonstrate the case for selecting our company. We have the depth of resources and 60+years of combined experience to assign the appropriate staffing to meet each assignment and fully address all services requested by the City. Moreover, we have worked as a team for nearly 20 years and we understand each other's strengths. Our cost is based on projects our team has performed while working for the City on past projects as well as work we are conducting elsewhere on similar engagements. Three initiatives are outlined in the RFQ: ■ Ongoing GIS Maintenance of the City's core spatial asset data ■ ArcGIS Enterprise System Assessment and Design ■ Maintain and enhance the City's current Web-Based GIS Environment:ArcGIS Enterprise, Geocortex Essentials,ArcGIS Online (AGOL).This includes integration with other critical business systems in use by the City such as, Laserfiche, Dude Solutions, HDL, Business License, etc. Lynx Technologies, Inc. (Lynx) meets all of the requirements set forth in Considerations section of the RFQ: ■ All work is conducted locally, Lynx does not outsource its services and never has. ■ Lynx has a long-standing working relationship within Alameda County,the Tri-Valley area and the City of Dublin specifically. Indeed, our relationship within Alameda County spans every City, and spans over twenty(20)years, ■ Lynx has current, ongoing contracts with all of the agencies in the region including:The cities of Livermore and Pleasanton,Alameda County Zone 7 Water Agency (Zone 7), Livermore- Pleasanton Fire Department (LPFD), and the Alameda County Regional Emergency Communications Center(ACRECC), and the Alameda County Sheriff's Office (ALSO). Most of these contracts have as similar histories. ■ Lynx participated in the original Tri-Valley consortium and continue to foster mutual data sharing and cooperative ventures. We are currently working with the City's partner agencies on the Storm Water Permitting application, and working to get a tri-valley group for a shared Homeless Encampment app and repository. We regularly share core feature layer data particularly on an ad hoc basis. ■ Lynx has extensive experience with Latitude Geographics' suite of web development products: Geocortex Essentials, Workflow and Report Builder. We have been working with Geocortex since 2012 and have built sites for about 20 agencies throughout the SF Bay area. ■ Lynx has extensive experience with the full ESRI ArcGIS Enterprise suite and are fully engaged with its development and paradigm shift towards Open Data, and open platform-based GIS, i.e. GIS in the cloud, access to GIS for non-GIS people, and analytical tools for the organization. Lynx has built several ArcGIS Enterprise configurations for smaller agencies (Tier 3-5), a number of CITY OF DUBLIN GIS SERVICES 48 ArcGIS Online apps using existing template libraries. We have also helped agencies set up their own AGOL organizational accounts and start to build their own libraries of maps and apps. ■ The partnership between the City of Dublin and Lynx is mission critical.This is a core premise for Lynx and we take it very seriously. Our past experience working directly with the IT Manager/GIS Coordinator and other subject matter experts will continue;the IT Manager will have direct access to the Principal, Project Manager and Technicians at Lynx. • Onsite services is a part of many of our contracts to augment City's GIS staffing needs. We plan to have one (1) staff member onsite one (1) day per week to manage Helpdesk tickets and to work directly with subject matter experts for ad hoc projects. For specific projects our technicians can be available onsite for short term engagements.The Principal will be available to report to the IT Manager on a bi-weekly basis to set priorities and discuss any issues that arise. ■ Lynx is a registered Silver Business Partner with ESRI and we've begun a good working relationship with the Solutions Engineers based in Sacramento. They have extended offers to help Lynx in any way possible and will reach out to them as required. • Lynx has an open approach to find GIS solutions and soliciting outside help where it is appropriate; our governing philosophy is to define the problem first and then combine resources to derive the right solution. CITY OF DUBLIN GIS SERVICES - 49 Qualifications and Experience One of Lynx Technologies' core competencies is to design, develop and manage spatial data. We have been in business for 30 years and have helped develop GIS data for hundreds of Cities throughout California. As a local firm, we have worked for nearly every city within the nine counties comprising the San Francisco Bay area, and Alameda County is no exception. Indeed,we built the initial landbase for Alameda County including parcels, streets and address points and we continue to maintain the streets and address layers under agreements with the County Sheriff and Fire Dispatch agencies. We also helped craft the MOU that the governs the data sharing agreement for these data countywide. We've worked for every city in Alameda County except Berkeley, many in collaboration with other GIS consulting firms. We serve as the GIS consultants, augmenting City staff for the cities of Emeryville and Albany and manage their data, collaboratively employing multiple platforms including ArcGIS Enterprise, ArcGIS Online (AGOL) and Geocortex Essentials. The Livermore-Amador Valley is a Lynx core site and we have long standing agreements with these agencies: • City of Livermore (1996 to present) • City of Pleasanton (2003 to present) • City of Dublin (2016—July 2020) • Alameda County Water Agency, Zone 7 (2017 to present) • Alameda County Sheriff(2005 to present) • Livermore-Pleasanton Fire Department (1996 to present) • Alameda County Regional Emergency Communications Center(2019-2023) We were also part of the initial development of the Tri-Valley Consortium and with our extensive understanding of the people and data that comprise this GIS network, we continue to foster data design, sharing and ongoing developments of the region's GIS systems. Ongoing support, staff augmentation, and on-and off-site maintenance is an extension of our data management expertise. Up until the pandemic, Lynx had four staff members providing onsite support for over a dozen agencies including 60% FTE for one staff at Alameda County Public Works, and 40% FTE at the City of Livermore. Even during the pandemic era, we have established secure remote access to all our clients through various media platforms. However,we miss the collegial problem-solving environment that onsite support provides and look forward to continue offering this service once the country has control over the pandemic. Many of the data layers for our ongoing management services require either quick-turnaround times, or need constant attention and regular updates. For example, we routinely have requests from community development staff that need a GIS map or some spatial analysis for a report, citizen request, or a request from management or city council that requires a 1-2-day turnround. City staff will work directly with our staff to develop the products they need. Lynx staff is also well-practiced at 30-day routine maintenance schedules; indeed,this is our standard approach to maintaining parcel, street, address and utility data sets. CITY OF DUBLIN GIS SERVICES 50 r)ata Conversion Services Data conversion services is the foundation of Lynx Technologies ,, and goes back to our early AutoCAD mapping in 1986. We have • a{ converted all forms of feature data including complete 14, � , ? `Ti to countywide parcels for Santa Cruz, San Mateo, San Benito, / " �4 Monterey and Alameda Counties, as well as utility 'gatiri "' " tam►rf ;-4.: a i , infrastructure for nearly every city in the San Francisco Bay • , ` ,} 's; �!ra; T p fy. Vet. Area. We have also migrated tens of agencies from legacy environments into ESRI based geodatabases.All forms of conversion services are included in our resume from high precision coordinate geometry(COGO), heads-up trace digitizing, raster-to-vector and vector- to-vector conversion, and field GPS data collection methods. In 2017 we completed a project for the City of Los Angeles to digitize the street trees, sidewalk, driveway, landscape and curb and gutter from high resolution digital orthophotography.This project involved 19 staff,was completed in 13 months and spanned 11,000 miles of streets, System Design Services Lynx Technologies has worked with local government agencies helping ±°'"'°" to develop and implement GIS Enterprise geodatabases for over 30 years. Our experience ranges from working with smaller communities such as Los Gatos, Menlo Park and Portola Valley to our largest project, I w �w ..Wu on completed in 2014, comprised 62 public safety agencies covering all of San Diego County.The design process includes local GIS analysts and operational stakeholders from a variety of disciplines to build an Enterprise GIS to support nearly a dozen business systems. We use ESRI's Local Government Information Model (LGIM) as an authoritative source and augment this schema with local subject matter expertise. We also reference regional models wherever available, and ESRI's ArcGIS Solutions to include forward-thinking schemas that may be useful in future applications. We have current engagements with the City of Milpitas to implement a data model for Sewer, Storm Water,Traffic Signals and Signal Interconnect systems;these designs started with ESRI's LGIM and progressed to include the City's Traffic Engineer, Systems Operation manger, GIS Staff and Public Works maintenance operations.A similar engagement is underway with staff at the Alameda County Zone 7 Water Agency. We have also engaged ESRI Consulting Services team to advise us regarding hardware system architecture including on premise and cloud services. Our process always integrates stakeholder interviews to define the database requirements regardless of the size of the organization. We also help many cities migrate older GIS systems into ESRI Geodatabases employing the newest technologies offered by ESRI and Microsoft. CITY OF DUBLIN GIS SERVICES 51 GIS Web Development Lynx Technologies has been an ESRI Registered Silver Business esn- ,,,„,,,,liPartner since 2000. Lynx Technologies has been providing Web Development services to small cities since 2003. We started with alp �M Autodesk's MapGuide 6.0 and Adobe's ColdFusion, and this �y primarily client-side development framework offered excellent 5� ," performance. However, the industry evolved quickly and the 1 a advantages of server-side development ment became the new g p paradigm, Lynx eagerly adopted ESRI's ArcGIS Server. In 2013 we added Latitude Geographic's Geocortex Essentials software that extends the ArcGIS Server platform to allow rapid development of highly configurable client web sites. Numerous near out-of-the-box functions save hundreds of programming hours and allow us to provide clients with the functionality, look and feel of the popular ArcGIS desktop experience with the ease of web-based applications. Currently we manage, maintain and develop sites for the following cities: • Albany • Los Gatos • Campbell • Menlo Park • Emeryville • Pleasanton • Gilroy • San Benito County • Livermore • Saratoga • Los Altos Hills ArcGIS Online,ArcGIS Portal and Web-Based Field Applications is a growing portion of our business and many cities are looking to either augment their Enterprise GIS solution to include these tools or migrate to them. Indeed,ArcGIS Solutions offer a full range of disciplines and out-of-the-box templates to implement across the city's GIS inventory. Lynx has developed Operational Dashboards, Web Applications, Story Maps, and Field Map/Collector applications for various cities over the last four years. We have configured an ArcGIS Enterprise Portal Base Deployment for San Benito County and are poised to develop systems for the City of Livermore and the Alameda County Water Agency. Integration Lynx Technologies has collaborated with many different development environments and worked on many projects to integrate GIS with various business systems. Nat ® These include land development software from Accela,Tyler Technologies' r,C Energov, Central Square's Trackit, and MGO, plus the popular older systems illtlt Permits Plus, and Tidemark.This year we will be working with the City of Gilroy to LQ launch their Energov system integrated with ArcGIS Portal and the City of Saratoga's Central Square Landtrak system;the City of Campbell has Lynx developing an AGOL application for public access to their My Government Online (MGO) permitting system. Los Gatos' Accela system is synchronized with our hosted environment nightly so that internal users can access permit status via Geocortex Essentials, and similarly San Bruno's Community Development staff use their on-premise Central Square/Geocortex Essentials environment to access real-time permit conditions. CITY OF DUBLIN GIS SERVICES 52 CMMS application experience includes working with the popular vendors: Cartegraph, MaintStar, and Cityworks, and the less common NexGen and iWorQ. In San Bruno we maintain the GIS/MaintStar databases and provide support for public works staff. In Campbell we are transitioning street light maintenance staff from a non-spatial iWorQ environment to an integrated Geocortex/iWorQ platform in which staff use Geocortex to edit and maintain the spatial data and iWorQ to generate work orders. We also have experience integrating the document imaging systems from Digital Reel from BMI, Application Extender, Laserfiche and OnBase from Hyland. Currently we working with the City of San Mateo Public Works division to develop the system specification and GIS requirements for Laserfiche, and an implementation and GIS integration project for the City of San Bruno's OnBase/Geocortex platforms. Lynx also has extensive experience with many public safety CAD products including Tiburon,Tritech, Sunridge, New World, Intergraph and Spillman/Motorola. We currently manage the GIS support for CAD/RMS for the cities of Livermore, Emeryville, Campbell, Sunnyvale, Los Gatos/Monte Sereno and Gilroy. Field Survey / GPS Data Collection Services We have been contracted by numerous agencies to collect data using GPS and traditional field mapping techniques. Lynx maintains GPS data collectors and post processing software from Trimble and Leica (RX1200). Our devices span different degrees of horizontal and vertical accuracy from GIS quality to survey grade. Some of our past projects include: • City of Albany Traffic and Street Sign Update, Collector/AGOL App • City of Gilroy Fire Hydrant Inventory, Survey-grade GPS �_1 • City of Carlsbad Sign Project—30,000 signs, GIS-grade GPS • City of Albany Tree Project, Field Mapping with Arborist • City of Piedmont Sanitary Sewer Collection, survey grade GPS aoflo • City of Mountain View Water, Storm, and Sewer Upgrade, survey grade GPS • Town of Los Gatos Address Verification Project, field mapping • Sunnyslope Water District Mapping, survey grade GPS • City of Sonoma Stormwater Outfall Project,field mapping and GPS • City of Sonoma Street Signs Project, GIS-grade GPS Maintenance ana Support Services One of our core competencies, Lynx Technologies has helped maintain GIS systems for over 20 years in varying capacities from full-time onsite staff to as-needed GIS services. We currently have support agreements with over a dozen agencies throughout the San Francisco Bay Area (More detail is provided in the next section of our submittal). While our focus is small to medium sized agencies, we have also maintained large organizations such as the San Diego County Public Safety Consortium (2008—2014). We have many tools to help support our offsite staff and City staff including:VPN/RDC connections, Lync, Team Viewer and Zoom WebEx sessions, and Replication and Synchronization of GIS databases in both connected and disconnected environments. CITY OF DUBLIN GIS SERVICES 53 Training and Documentation Lynx Technologies has a long history providing training agencies in ArcGIS. We have also begun training programs for ArcGIS Pro, particularly to help transition from ArcGIS Desktop. Classes and curricula are often set as part of larger project. For example, the San Benito County Assessor's Office has recently expressed its commitment to engage Lynx to migrate from AutoCAD to ArcGIS;this project will include over 40 hours of ArcGIS Pro training to enable the assessor's office to maintain and publish their map pages in the GIS Enterprise. Our San Diego County Public Safety Project is another example in which we trained approximately 50 firefighters and engineers to develop pre-fire plans. This engagement included 4 days of training and a training manual. In many of our ongoing engagements, we typically develop How To documents for specific tasks. For example, "How to Perform a Spatial Query of All Parcels that are in the Flood Plain", and "How to Do a Public Notice, both using Geocortex Essentials. knowledge transfer is part of our commitment to ensure that the project is successful. 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N ¢ 0 "' ._. 0_ O w COD ¢ > a ' E Q rn O c c ¢ v Q c a c U V 'Q a0 o O c v •p ¢ x t� to N ._ O X U i6 m O a1 C O A 0 Q x -O Q a1 oA V O ¢ ¢ 2 t v C 0 t Q w o Cl) C . > `o a� 0 a� t c Q c o 0 ,^ v 'n U 2' t E o v C v1 0 o v 0 0 E E E o v •'' E E v o (5 > o CO E E 3 OD a) CY a Qv Qv V V Q V t� Z V V O V O ¢ V V o av U o C ,a) ccoo L_ .�.., 0 E W E V i -Ei C CD_ Q - C Oc in a) X = v O E CO i.) o W co 0 Q u Cl) co n5 4-, > Q v v v 0 0 U 0 0 0 ^ ° 0 Q Q) LJ ° 2 a, >, a O v LL CO N 4 L X —_ v c a` c 0 vl 0 i o t ^^ To a, d m o E ` 0 o a v 0 0 }J C7 a) c6 d CO — 7 C CO C O N V .� C 2 l.L 0 0 COJ1 EL OC C c c E v 0 0 o o C 6 Q 0 o > CO > o E io 0 0 2 o m 0 a3 V e U V -0 c V a`� coo �1 ¢o .Q V U ¢ c Q c0 no Cl) a al E O O 7 O > 4J 0 >, O n3 a) YO ° 0 0 O LT C V v1 o (5 Ln o a ¢ w 2 v a 0 vl7:3 J O m 2 2 a 2 U '� _, V U m — _� 5 o o c c o 0 o c o 0 o a o p v o o a' o v , o 0 o T m 2 o c o o LD CC r) U V V F i— U U U 12 V U U ¢ U ,2 ¢ U U ¢ V = a 2 0 V U V > Vl Vl U 2 U U J 55 References Name of Customer: Customer Contact: City of Livermore Ms. Lorraine Purcell Customer Address: Customer Phone Number: 1052 South Livermore Ave 925-960-4555 Livermore,CA 94550 Customer Email: Iwpurcell@cityoflivermore.net GIS Specialist Type of Project: What was the period of performance? Current contract period: GIS Professional Services From: 6/11/2019 To: 6/11/2021 Value of Contract: $375,000 Project Description: A comprehensive, multi-phase GIS Professional Services contract,that spans 20 years. Approximately 300 database objects are present to support the business of approximately 10 divisions within the City; most of these data sets were developed by Lynx.The current 2-year contract covers several broad areas: • Database design, implementation, and administration • Web application development • Ad hoc development(e.g.ArcGIS for AutoCAD for Engineering) • ArcGIS Online • Maintenance Onsite and Offsite The City Enterprise GIS system is an integrated set of applications including: ESRI's ArcGIS Enterprise, Microsoft's MSSQL Server 2012, and Latitude Geographics' Geocortex Essentials. Autodesk's AutoCAD (Map and Civil) is also supported for the Engineering department. Several critical business applications are integrated with the GIS including Accela's Civic Plus for Community Development, Accela's CMMS for Public Works, NexGEN CMMS for the Water Resources Division,the City's document management solutions (Laserfiche and Digital Reel), and Sun Ridge System's RIMS CAD for the Police Dept. Web development and maintenance spans several sites for both internal and external users. Customization is user-driven and constantly developing richer content; development environments include Geocortex Essentials Workflow(4 and 5), Report Designer(4&5), and Python. Web based development has expanded to integrate ArcGIS Online and several applications are deployed for the EOC, Water Resources and Community Development. Maintenance support includes all departments and is based on a 30-day cycle. Maintenance includes onsite support for 2 days per week. 2019 projects include:ArcGIS Portal development, automation for synchronization, and Pipelogix integration. CITY OF DUBLIN GIS SERVICES 56 Name of Customer: Customer Contact: Town of Los Gatos Mr. Chris Gjerde Information Systems Manager Customer Address: Customer Phone Number: 110 East Main Street 408-354-6814 Los Gatos,CA 95030 Customer Email: cgjerde@losgatosca.gov Type of Project: What was the period of performance? GIS Professional Services Current contract period: From: 7/1/2018 To: 6/30/2021 Value of Contract: $46,000 Project Description: GIS Professional Services contract renewed annually, since 2002.The Town has no in-house GIS staff and Lynx conducts all maintenance and hosting services, including onsite and offsite staffing.The Town maintains 3 Desktop licenses shared by 3-4 Community Development and Engineering staff and a replica of the ArcSDE database is maintained through ESRI's synchronization toolset via XML file exchanges monthly. Lynx Technologies developed the landbase (2002) using coordinate geometry (COGO); overall accuracy of 1.5 feet is maintained throughout the City. Spatial-tabular relations are maintained for assessor's secured and property characteristics via agreements with the County and updated weekly.A Master Address Database was developed and maintained in GIS. In 2007 Lynx conducted a field survey of the entire Town to verify all situs addresses including business suites and apartment units that is continually updated. Maintenance is based on a 30-day cycle and includes onsite support 2 days per month, and 1 day per month for the Town's Tiburon CAD system. GIS is visualized through several sites developed on ArcGIS Enterprise and Geocortex Essentials, custom development is ongoing. Integration with Accela (on premise) is accomplished via automated nightly backup and restore procedures and staff can view and analyze active and historical permits and code enforcement cases. Integration has also been implemented with the Town's Laserfiche document imaging and Cartegraph CMMS applications; Cartegraph's is a two-way synchronization for the Town's street sign and street light inventory. Lynx implemented several custom applications-based Essentials WF toolset for public noticing and map update processing (MURF), and to enable staff to edit their own discrete data such as the police department's CERT, NROP, and On-Watch Camera programs, and Community Development's Current Projects site, integrated with Civic Plus' Document Library. In August 2019 will convert the annual contract to a 5-year agreement, based on the following narrative, "Per the Town's Purchasing Policy professional services selection guidelines,the Community Development and Information Technology departments continue to select Lynx as the most qualified provider of GIS consulting services based on their demonstrated competence and qualifications. If the Town were to begin a new GIS consulting contract with a different consultant it would be incredibly disruptive to the years of the Town's progress with Lynx and the Town would lose Lynx's vast institutional knowledge of its various computer systems." CITY OF DUBLIN GIS SERVICES 57 Name of Customer: Customer Contact: City of Campbell Mr. Cecil Lawson Information Systems Manager Customer Address: Customer Phone Number: 70 North First Street 408-866-2753 Campbell, CA 95008 Customer Email: cecill@cityofcampbell.com Type of Project: What was the period of performance? Current contract period: GIS Professional Services From: 1/1/2017 To: 6/30/2021 Value of Contract: $05,000 Project Description: GIS Professional Services contract. Started in 2017 with a $30,000 grant funded task to help the police department implement their Tritech CAD System and provide ongoing maintenance.This project evolved dramatically and now includes an on-premise environment including ArcGIS Pro/ArcGIS Server/Tritech Web tools. We maintain the GIS data: street, address point and common place, and provide onsite support monthly to update the CAD, RMS, and Mobile mapping environments. In 2018 the City signed an agreement with Lynx Technologies for GIS Professional Services and the contract is managed through the IT Department.The City does not have GIS Staffing although a few planning, engineering and public works staff have experience with GIS; GIS data was distributed in file- based formats (shape files, personal geodatabases and AutoCAD drawings). Most GIS interaction had been through GIS Web Site hosted by Santa Clara County and the City wanted to move away from the environment to be able to provide more functionality. Lynx migrated all file-based data into a centralized ArcSDE/SQL Server database that we currently host. Maintenance of core data sets: parcels, assessor, streets, address point is maintained on a 30-day cycle. Over the 2019 fiscal year Lynx will work with City staff to develop standard best-management practices to re-design the database using the ESRI Local Government Information Model as a guide.After this is accomplished the database will be replicated on the City's server to allow city staff to maintain subject data as required. Lynx developed the current Geocortex/ArcGIS Server site for internal users. Editing tools were developed to allow city staff to maintain many discrete data sets such as City Benchmarks, Street Lights, Street Moratorium, and Storm Drain system via the internal Geocortex site. Integration with My Government Online (MGO), the City's new Permit Tracking System, is under development. Lynx developed the City's Annual Garage Sale application to allow the public to enter their garage sale online and to create their own 'route' to filter by Sale Items and plot a map/report. Lynx released the public facing Geocortex site that is under review. CITY OF DUBLIN GIS SERVICES 58 Name of Customer: Customer Contact: City of Los Angeles Mr. Gregg Vandergriff, PE Assistant Division Engineer Customer Address: Customer Phone Number: 200 N. Main Street,Suite 1500 213 482-0366 Los Angeles,CA 90012 Customer Email: greg.vandergriff©Iacity.org Type of Project: What was the period of performance? Current contract period: GIS Professional Services From: 1/1/2017 To: 1/1/2018 Value of Contract: $1.3 million Project Description: The City of Los Angeles Bureau of Engineering is the lead agency for the City's 30-year, $1.4 billion program to repair sidewalks across Los Angeles and make sidewalks more accessible. One of the first steps in the program was to develop an inventory of sidewalks for the 11,000 miles of streets. Psomas was selected by HDR with Lynx as the prime GIS data conversion company to develop a database mapping all sidewalks,trees, curb ramps, driveways, curbs, and parkways within the public right-of-way. As a subcontractor to HDR, Lynx completed the mapping within 15 months from project kick-off.The final GIS represented over 3 million features.The project began with a pilot to develop and document mapping standards to assure the City's information needs were met and the completed GIS database represents a consistent interpretation of the City's diversity of sidewalk configurations. For example,the configuration of sidewalks, driveways, and curbs are laid out differently in commercial, modern residential, older residential, and hillside developments.The written standards provided guidance for mapping and the standard for evaluating quality. Lynx implemented a rigorous quality management process using statistical data validation and visual inspection.The resulting City-wide database complied 100%with 32 specific quality tests and well over 98%accurate results of visual inspection. Lynx deployed an online GIS Viewer that facilitated the City review and markup of each of 10 mapping modules.This online review approach reduced the review cycle to help achieve the aggressive project schedule. Each error or omission identified by the City was corrected by Lynx. In addition to mapping sidewalks and related features, Lynx mapped all trees within the public right-of- way.The trees mapped from LARIAC aerial photos were then matched to a 20-year-old tree inventory database. CITY OF DUBLIN GIS SERVICES 59 Name of Customer: Customer Contact: Alameda County Zone 7 Water Agency Mr. Tom Rooze Associate Hydrogeologist Customer Address: Customer Phone Number: 100 North Canyons Parkway 925 699-3638 Livermore,CA 94551 Customer Email: trooze@zone7water.com Type of Project: What was the period of performance? Current contract period: GIS Professional Services From: 5/1/2017 To: 6/30/2021 Value of Contract: $42,000 Project Description: The agency has recognized that new GIS tools, platforms, and environments are available.The projects primary goal is to allow everyone access to the GIS in some form, managers, support staff, and the public, without formal GIS training or prior experience. Lynx was selected to help implement this vision, modernize the GIS program, and support GIS operations for all divisions within organization: Groundwater, Flood Control, Engineering, and Integrated Planning. The project has several components: • Needs assessment • System Architecture • Database Design, Centralization and Migration • Project-Based Implementation • Standardization, Documentation and Knowledge Transfer The needs assessment was completed in 2018 in which we interviewed over 25 stakeholders and identified over 50 projects that are prioritized. Also, in 2018 Zone 7 entered into an EA licensing arrangement with ESRI which provides access to the full Enterprise suite of products. Our team has developed a preliminary staging architecture based on a two-machine deployment of ArcGIS Server, MS SQL Server, Desktop (ArcMap and ArcGIS Pro) and ArcGIS Online. Several web apps have been deployed for field data collection using the Collector and Survey123 apps; many more web maps and apps are deployed for different divisions including an operational dashboard for Water Conservation, an organizational Project Tracking application, a Citizen Request app that integrates with MS Office, and a Flood Control project app. Database design and migration are working in parallel; all data is being migrated into SQL/SDE into a staging environment with documentation for each feature class. Integration with several critical business systems is currently underway including 2 groundwater water modeling databases and several custom applications. CITY OF DUBLIN GIS SERVICES 60 Name of Customer: Customer Contact: City of Pleasanton Mr. William Wang Customer Address: Customer Phone Number: 123 Main Street 925-931-5077 Pleasanton,CA 94566 Customer Email: wwang@cityofpleasantonca.gov GIS Coordinator Type of Project: What was the period of performance? Current contract period: GIS Professional Services From: 7/1/2020 To: 6/30/2021 Value of Contract: $60,000 Project Description: Lynx has worked for the City of Pleasanton since approximately 2003. We digitized the original Water, Sewer and Storm Drain utility systems from thousands of design drawings, field work and collaboration with GIS and Operations staff. Lynx was also engaged to migrate the parcel and planimetric data from the original GenaMap platform to the current ESRI ArcGIS environment, and adjusted all data to high resolution digital orthophotography. Over the years, we have been asked to add additional content to their Enterprise GIS. Over the last 10 years,the City has continued its contract with Lynx on a yearly basis to augment GIS staffing requirements. Currently we have one staff member dedicated to maintaining the City's parcels, utility systems, street lights curb ramp,tract, Accela APO data as well as many ad hoc requests.These data sets are synchronized with City's system on a 30-day basis. Lynx is also under contract with the Alameda County Sheriff's Office and the Alameda County Fire Dispatch Center to maintain street centerline and address point data for all of Alameda County. These 3-and 5-year contracts allow us to share the data with all members of the Tri-valley area. Over the past 2 years Lynx has added support for the City's Geocortex Essentials GIS system. We are tasked to help with workflow development, site normalization and improvement through user engagement. We have spent the last several months developing an enhanced public noticing application that integrates a CAS certified database to validate existing mailing lists for general mailing and the new 5G cell site requests. CITY OF DUBLIN GIS SERVICES 61 Key Staff As a small firm Lynx Technologies' staff is designed to adjust quickly to an ever-changing GIS space, eliminate hierarchy, and enable staff to work directly with the client.The proposed staff structure assigned to the City is illustrated in the figure below. Patrick Kelleher Project Manager • i , i • Lynda Anastacio Administrative Technical Manager Support i • • r - —, . -• GIS Analyst GIS Analyst GIS Technician Stefanie Gee Frank Blom Eric Dole • / \ J Three staff members planned for the term of the agreement are Patrick Kelleher,the company's president, Lynda Anastacio, Lynx's project manager and Stefanie Gee for onsite technical work; Frank Blom will act as back-up support for ad hoc offsite projects. All staff have been working with the City for many years, have extensive experience with the data and work well with the City and its staff. Lynda will be responsible for coordinating off-site task orders and monthly meetings with Tri-Valley activities; indeed, she is already the lead when working on behalf of the cities of Livermore and Pleasanton,the Livermore-Pleasanton Fire Department, coordination with ACRECC, and monthly landbase deliverables to the County.Additional meetings may be required where her presence is valuable. Mr. Kelleher will work directly with the IT Manager on several different tasks: • Geocortex Management and Development • Integration with Other Business Systems • ArcGIS Enterprise System Design • Database Administration Meetings will be held bi-weekly, generally for 1 hour at which point we will update project status, assess current priorities and review project schedules. Additional meetings may be arranged to work with subject matter experts for a particular project, data set or integration implementation. Stefanie Gee will be our dedicated staff person to the City of Dublin. We are proposing one day per week to handle Helpdesk traffic, and to work directly with the City on specific projects. Additional staff is also available for longer term projects as required. Frank Blom has expertise in GPS data collection, utility networks and has worked onsite for Alameda County Public Works for over four years. Eric Dolle often works with Lynda on the countywide addresses, parcels and streets. CITY OF DUBLIN GIS SERVICES 62 Patrick Kelleher I Lynx Technologies GIS Administrator Mr. Kelleher started Lynx Technologies in 1991 and acts as the Chief Executive Officer. He engages in all aspects of the company including management, financial and technical issues.Mr. Kelleher provides oversight for the technical managers and typically acts as project lead for large engagements.He also provides on-site support for long-term clients,providing GIS expertise, Vfi specializing in geodatabase design and administration, ArcGIS Server and Geocortex Essentials. Experience City of Menlo Park GIS Administration,Web Development, Menlo Park, CA:On-site consultant for the City's GIS program, a multi-year, multi-phase EDUCATION project including GIS Enterprise design and development,web development, 1986/MS/Geochemistry/University and database administration. Strategic Plan completed in 2011. The current of California,Santa Cruz system includes management of 3 city staff+ 1-2 interns. Web Development 1983/BS/Biology and and integration with the City's permitting system is ongoing. Geology/University of California, Santa Cruz City of Livermore GIS Implementation, Livermore, CA:Management of three off-site staff to conduct maintenance of the City's GIS data layers.Also provide PROFESSIONAL on-site support synchronizing updates,and providing ad hoc requests. Bay Area Automated Mapping Currently engaged to provide web development using Geocortex Essentials Association(BAAMA) framework and integration services for the City's Accela Land Management, Association of Monterey Bay Area Asset Management,Pipe Inspections, and BMI Document Imaging application. Governments(AMBAG) Developed situational awareness damage assessment app for EOC using Collector. EXPERIENCE With Lynx for 30 years; City of Gilroy GIS Implementation, Gilroy, CA:GIS Consultant for the City with other firms for 4 years of Gilroy including geodatabase and web hosting. Responsible for managing initial conversion(2002-2007), 6 staff members, database design.Current agreement (2012-2017)expands development,maintenance, and migration to ArcGIS Server. Current projects include Tiburon/Tritech CAD upgrade, coordination with Santa Clara County Assessor's Office, Implementation of Cityworks Asset management, and providing field access to Public Works operations staff. Coordinates with GIS Users and fields GIS functional requirement; provides on-site training for City staff. City of Los Angeles Sidewalk Asset Mapping, Los Angeles, CA:Project Manager for Lynx under subcontract to Psomas.Designed and managed mapping process to map sidewalks,parkways, driveway ramps, curbs and ADA ramps for 11,000 miles of streets.Performed GIS data conversion and first round of quality control. Managed production process including an initial pilot project and monthly module deliverables over a 14-month period. Maintained and achieved project schedule milestones throughout the project. Achieved well over the 98%accuracy requirements. CITY OF DUBLIN GIS SERVICES 63 Lynda Anastacio I Lynx Technologies Technical Manager Ms.Anastacio started with Lynx Technologies in 1999 and is the technical manager '4": • for the company.Lynda has managed teams ofup to eight GIS technicians and subject matter professionals for dozens of large projects over the years. Her particular expertise includes ArcGIS desktop,geodatabase management,network analysis and management for all utility systems.Ms.Anastacio leads many long- term maintenance agreements and manages 30-day cycle deliveries without exception. She services many clients onsite for technical meetings. Experience EDUCATION Cities of Pleasanton, Livermore, and Dublin GIS Conversion/Maintenance: One of the primary technicians that developed the initial utility infrastructure 1973/Akron University, Akron OH (water,sewer, and storm) systems for both cities (1999-2010). Although these are CERTIFICATION independent projects they developed in similar ways; all three agencies currently 2006/Intergraph/CAD 8.0.1-8.1.2 work together,and Lynda currently serves as the technical manager and lead for all of them. This includes coordination,on-site meeting, technical work, and 2004/Esri ArcGIS Certificate managing up to three Lynx staff.Also developed several ETL processes to manage 2002/MS Access Certificate specific vendor requirements of GIS data supplied monthly. PROFESSIONAL City of Mountain View, Utilities Mapping, Mountain View,CA:Lead technician AFFILIATIONS and manager for this project.Project implemented over several phases: initial Bay Area Automated Mapping conversion of 701 atlas maps,project g manager for GPS field mapping, q subse uent Association(BAAMA) rectification,utility mapping update project(750 CIP projects). 2014 project Association of Monterey Bay Area developed analytical tools to test and correct address data set from outside Governments(AM BAG) vendor. Current agreement to provide ongoing as-needed updates to basemap and YEARS OF EXPERIENCE utility updates from CIP plans and AutoCAD dwg files following City design With Lynx for 19 years specifications. Alameda County Sheriff's Office,Alameda,CA:Maintains street and address point data for Intergraph CAD system.Acts as lead and manages one other staff person. System is countywide(400,000+addresses, 120,000 road segments). 30- day update cycle,project has been extended three times over 10 years.Developed ETL processes to export geospatial data for CAD requirements. City of Dublin Storm Drain System Conversion,Dublin,CA:Initial project converted all Atlas maps from 200-scale mylars to ESRI geodatabase. Subsequent projects include: 1)realignment to digital orthophotography;2)update system from CIP Project plans;and 3)design and implement network model and reassign feature ID's using in-house system and network following routine. 2014- 2016 blanket contract to provide on-site and off-site GIS services. Town of Los Gatos GIS Conversion and Maintenance, Los Gatos, CA:Digitize and maintain parcel,address, and street centerline, storm water systems on a 30- day cycle,post to GIS Web(hosted) and to client server.Uses two-way replication and synchronization to coordinate production, web, and client geodatabases. Developed ETL process to extract and combine County assessor, MetroScan and local data for web noticing application. CITY OF DUBLIN GIS SERVICES 64 Stefanie Gee I Lynx Technologies Ms. Gee has been with Lynx Technologies for over 15 years. She began her career as an intern at the City of Redwood City while earning her BS degree in civil engineering. After graduating from San Jose State University, she continued to work for the City as ' an Engineering Technician. While at the City Ms. Gee acquired skills in AutoCAD 4" Map/Civil and ArcView working on the utility infrastructure systems. She also worked on the City's Document Imaging System scanning CIP drawing files and adding vr associated metadata. Ms. Gee left the City to join Lynx in 2005. Experience EDUCATION City of Dublin GIS Maintenance:Maintained parcel,address, and street 2003/BS Civil Engineering centerline data. As-needed updates to zoning and zoning maps. On-site for San Jose State University specific mapping required by City staff such as park master plan, street sweeping, and traffic count maps. CERTIFICATION 2020/Esri ArcPro Certificate San Benito County GIS Maintenance, Hollister, CA: Current agreement to provide 2005/Esri ArcGIS Certificate ongoing updates to basemap including parcel COGO,address, street centerline, zoning, and general plan data. Worked with County Fire to update fire wall maps for each of PROFESSIONAL AFFILIATIONS their stations. Provided basic GIS training in ArcGIS Desktop beginning in 2009 to SOPAC various City and County staff. CSRC/CRTN Silicon Valley Government Orange County Sanitation District,Fountain Valley,CA: Move and adjust pipes and GIS Collaborative structures of multiple interconnected systems to align with current basemap and spatial projection.Various systems include Air&Oxygen,Chemical,Drain,Foul Air,Gas Handling, YEARS OF EXPERIENCE Solids Handling,Wastewater,and Water piping systems.Use engineering plans to visually With Lynx for 15 years look for abnormalities and adjust or digitize corrections.Check attributes to ensure the With Redwood City 2 years Domain values are valid.Uses two-way replication and synchronization to coordinate client geodatabases. Many drawing profiles require complex interpretation of three-dimensional perspective drawings. 20 65 Frank Blom I Lynx Technologies GIS Analyst Mr. Blom is one of the company's senior analysts and has been with Lynx Technologies for nearly 20 years. 777— Experience Alameda County Department of Public Works,Alameda County,CA:Frank has 16. _ spent the last five years working under the direction of County Public Works staff working on-site as a GIS Technician for development of the County's Flood Control _ and Storm Drain GIS. He has been the lead technician responsible for verifying an earlier body of work to develop the County's storm and flood control systems. This — has required researching all engineering plans, inspecting each of the infrastructure assets, and comparing the data to the GIS. Specifically, he reviewed spatial accuracy, direction of flow, elevation values(and vertical datum), and other attribute values. As part of this project,Frank also works with Psomas programming staff to help EDUCATION troubleshoot integration tasks with the County's CMMS system.A key component 1998/Cabrillo College,CA of his effort was to ensure and correct asset keys and orphaned assets so that the 1989-91/Technical Installation data could be synchronized between the two systems. College,Amsterdam, NL 1975-78/Mechanical Engineering City of Gilroy,CA:Lead technician for the initial conversion and ongoing Degree,Amsterdam, NL maintenance of the City's landbase and utilities systems. This project began in 2002; initial conversion was completed in 2005 and Frank has been the primary CERTIFICATION technician to maintain the system on an ongoing basis. The original development 2004 ESRI ArcGIS Certificate involved COGO development of the parcels,and building the infrastructure using engineering plans,local valve schematic books(for water), and PROFESSIONAL AFFILIATIONS redline markups from City staff. Bay Area Automated Mapping Association City of Dublin,CA:Initial project converted all Atlas maps from 200-scale Association of Monterey Bay Area mylars to ESRI geodatabase. Subsequent projects include: 1)realignment Governments to digital orthophotography;2)update system from CIP Project plans;and 3)design and implement network model and reassign feature ID's using in-house YEARS OF EXPERIENCE system and network following routine. 2014-2016 blanket contract to provide With Lynx for 20 years; onsite and offsite GIS services. with other firms for 4 years City of Sonoma,CA:The City of Sonoma has been a Lynx client for nearly 20 years and Frank has been an integral part of the GIS development and implementation. He worked on the original parcel and utility conversion effort from 400-scale atlas maps effort and many subsequent projects to improve spatial accuracy and content. This included survey grade GPS collection of all storm and water above ground structures, a subsequent project to map all storm water outfalls,and new GPS data capture of street lights and street signs in the City. CITY OF DUBLIN GIS SERVICES 66 Project Approach Our proposed approach will focus on accomplishing the tasks identified in the RFQ: • Digital Conversion and Maintenance of the City's Data • Technical Support and Knowledge Transfer for the City's Existing GIS Enterprise System Design • Maintaining and Integrating Web-Based Applications Using ArcGIS Enterprise,ArcGIS Online (AGOL), Geocortex Essentials and Other Business Systems Overall, we have different strategies and staffing for each of these roles, discussed below. Project Management Good project management is critical to the success of this engagement and we propose several different methods. First, we propose scheduled bi-weekly, 1-hr. meetings between Mr. Kelleher and the IT Manager using Zoom, or onsite.These catch-up meetings will provide a forum for the City to raise any issues that arise, introduce new task orders, and update the City on the status of any long-term projects. Second, Lynx will have direct access to the City's Helpdesk Ticket system. We have used this system with the City in the past, use similar systems in other engagements, and it is an efficient communication method that provides all team members an accurate status of GIS requests. Using this system, Ms. Gee will access the Helpdesk daily for any new tickets;this grants her the ability to plan her scheduled day with the City,flag anything that looks critical ("I need this today if possible"), and, if necessary, start communicating with the requesting City staff. Third, we will encourage direct communication between Lynx Technicians and the City's staff. Finally, we propose to develop and manage a list of Task Orders for non-routine requests.Task orders are the individual project requests initiated by the City.The illustration below is one we implemented for the City of Campbell; it is posted on our SharePoint site so that it can be edited by both parties. A B C D E G H 1 Master Address layer i.e.GIS is Addressing authoritative source that will work All • Critical Et 50 2 for all applications Integrate with MyGoyt 3 Online Al Critical 5 4 Add parcels outside City at least 500' Ali 30 Critical r„,ff ..rrsrnrtxev tor........................ ............ ............ ........... .........,. ..._.._.. ......._... ..................... ............ ....................... 5 A. Planning ...,..,.....25 Critical I 6 Parcel Report owner's mailing list not working Planning 20 Critical �99 Public Noticing Automaticallygeneratea map Planning Critical ' 0 7 showing buffered parcels Public Portal Create a public interface All 60 High With the County site going $ down,being able to-share g Address Fixes See list from Marge ! All ! 25 High ,_... 10 Identify Private R/W All 50 High • 0 Integrate with City Web Site All 60 High I 0 I 11 . The list would be reviewed bi-weekly and priorities adjusted as required; it will provide a visual aide to articulate expectations and outcomes to the City. CITY OF DUBLIN GIS SERVICES 67 For new Task Orders Lynx will utilize a proven methodology for defining the scope, assigning resources, and managing the project implementation. If, for example, a new business system is acquired by the City and requires integration with GIS,we would develop the project through the following documented steps: ■ Project Justification (purpose, stakeholders, deliverables) • Statement of Work • Schedule (hours and timeline) • Create a Project Plan ■ Project Management In other words, a project would start with a formalized request followed by a document that defines its parameters. As part of the Statement of Work we would meet with SME's as required to help frame the project deliverables.The Project Plan would include any milestones. Summary of Deliverables/Key Points: ■ Bi-Weekly Managers Meetings ■ Daily Helpdesk Management ■ Direct Communication with staff ■ Shared Task Order Management (1) Digital Conversion and Maintenance of the City's Data — Core Layers 30 Day Cycle Routine maintenance of the City's GIS data,the first priority of the RFQ,will be split ];22'2019 between two staff members. Lynda Anastacio will manage what we consider Base Feature Layers and will include: a) Parcels, 7128/2019— b) Street centerlines, c) Address points, d) Assessor's data, both Secured Role and Property Characteristics 84i2019— e) Record Boundaries(Tract, Parcel Map, Records of Survey) f) Jurisdictional Boundaries (City Limits, County, Federal) 811/2019— This task is a well-established workflow that Lynda performs as part of agreements with neighboring agencies and Alameda County, and follow a well-documented 30-day cycle (right)that follows the monthly release of the assessor's data. All line and polygon feature 8;18,2019 layers will be entered by coordinate geometry methods (COGO) and spliced into the existing air r2a"e feature classes using an affine method, control points and/or the 2020 County Aerial imagery. We propose to implement ESRI's Distributed Database tools (two-way replication and synchronization in a disconnected environment)to help manage the coordination between Lynx and the City.This will simplify data exchange by tracking changes, and sending/receiving small XML files to transfer new or changed content. We are using this method now for the City of Livermore and implementing it for City of Pleasanton's data that we maintain. CITY OF DUBLIN GIS SERVICES 68 Finally, Lynx will manage the synchronization of Tyler Eden business and permit data with GIS on a monthly basis in addition to the base layer maintenance listed above. We understand that is a complex task, one that has several intermediate staging products however, we know that this data is a critical part of the web-based GIS content that the GIS User community depends on. Moreover, we believe that this is an integral step of the maintenance process and including it as part of Lynx's monthly responsibility is appropriate. Knowledge transfer to Lynx, additional staff, and adequate credentials will be assigned to this stage as determined by the IT Manager. (1) Digital Conversion and Maintenance of the City's Data — Helpdesk Tickets Other layer maintenance, new content, map requests, ad hoc requests, GIS analysis etc. will be processed by Stefanie Gee, through the City's IT Helpdesk system. Frank Blom, Eric Dolle and other Lynx technicians can be employed as required but our experience has been that additional help is not necessary for Helpdesk tasks.As mentioned above, Ms. Gee will login to the Helpdesk system daily to look for critical tickets. When these occur, and they are requesting a one-or two-day turnaround, Lynx will make every attempt to process the request within the requested timeframe. If that is not possible, at a minimum, Ms. Gee will reach out to the City staff person making the request to inform them when they can expect the job can be completed. For less time sensitive tickets, Ms. Gee will have 8 hours per week dedicated to the City of Dublin for GIS maintenance work. She will be free to work with City staff directly to answer any questions, provide product(s) and get more information. If the ticket cannot be closed within the same day, a comment will be added to the ticket to reflect the current status. If all Tickets are processed and closed, she will use that time to work on other projects from the Task Order tracking sheet discussed above. For example, the storm drain system is missing many attributes and she could use the remaining budgeted time to update the assets by working through the as-built drawings to fill in missing profile data (rim and invert elevations, slope, depth, etc.). (1) Digital Conversion and Maintenance of the City's Data — Project Based Task Orders Extended projects that require more than a few weeks will require a third approach. We propose a list of potential tasks at the end of our proposal that fit in this category; other long-term tasks include some of the GIS Enterprise Design and Strategy projects that are discussed in the next section. Depending on the scope of the task, a simple email exchange detailing the request and estimated time should suffice; for other projects we will follow the procedure discussed above (see Project Management)to formally adopt a plan, systems specification, and budget. Once the project is initiated, status of the project will be reported to the IT Manager as part of the bi-weekly meetings. The scope of long-term tasks will vary considerably and an important consideration is staffing and budget. Our projected cost is$75,000 per year with about 85% dedicated towards maintenance operations, thus$10,000 could be invested in longer term projects. CITY OF DUBLIN GIS SERVICES 69 Summary of Deliverables Task 1: • 30-day delivery update cycle for core layers • 1-2-day turnaround time for critical Helpdesk tickets • Dedicated 8-hours per week to process ad hoc and longer-term Helpdesk tickets • 2 minimum staff dedicated to GIS data maintenance (2) Technical Support and Knowledge Transfer for the City's Existing GIS Enterprise System Patrick Kelleher will lead the effort to meet the requirements of this task. Mr. Kelleher has a working knowledge of the City's existing ArcGIS Enterprise/Geocortex Essentials architecture and has eight(8) years of experience in this realm in ten (10) other cities. He will be able to provide immediate assistance maintaining, troubleshooting and providing development support. We are aware of a small presence in the ArcGIS Online (AGOL)space. Lynx has been working in this arena for the last seven years and prepared to help develop or provide recommendations to expand the City's presence. Similarly, we are unaware if the City has deployed ArcGIS Portal, or has plans to do so. Mr. Kelleher has implemented single machine ArcGIS Portal base deployments for two sites in the last two years, and is working within this realm for the City of Menlo Park. Currently Lynx uses subconsultants to implement such as ESRI Solutions Architects (Sacramento). The following discussion is our prescription to analyze the current GIS environment and develop a plan to expand the GIS infrastructure and user experience. Documentation and Knowledge Transfer. Lynx will inventory and document the City's Enterprise GIS environment which will include: • Hardware and Software Diagram • GIS Inventory, Schema and Data Model • Metadata of all current layers We are well aware of the hardware investment developed for Dublin's GIS and confident that this strength will support future development with minimal investment. If a diagrammatic representation of the hardware and software exists, we can adopt it; a sample of a model from the City of Menlo Park illustrates our proposed deliverable and is included in Appendix A of this submittal. The GIS Inventory will document all layers,tables, domains and relationships participating in the GIS including AGOL content and regional data.The resulting data model will help communicate the existing condition, and provide a platform to upgrade content and set the stage for future applications. Based on our experience with the City's data we recommend imposing specific standards for all layers such as: field naming convention, primary keys, editor tracking, metadata, etc. We believe that this not only helps the user experience, it helps with maintenance and will also help future application development and integration. For example, the Storm Drain System was originally digitized by Lynx in 2005 and the schema has not materially changed. However,this schema will not support the current storm water solutions available in ArcGIS. We recommend upgrading the design so that it is aligned with the current ESRI LGIM. CITY OF DUBLIN GIS SERVICES 70 Metadata will be populated for all layers and tables in the GIS database(s). This will help facilitate users with an understanding of each layer's quality and integrity.This will also help publishing to the web as these data are included in web services. We follow the FGDC standard as well as other helpful conventions we have developed in other cities. Our intent is to complete this effort in the first 100 days of our engagement. ArcGIS Enterprise and Geocortex Essentials Technical Support As mentioned above, Mr. Kelleher has extensive experience with ArcGIS Server and Geocortex Essentials and will be able to support the IT Manager and GIS User community with administration, upgrades, troubleshooting and user-driven requests and enhancements. Our understanding is that the City currently has a very robust hardware environment and mature and stable software platform consequently,we believe that our maintenance effort will be minimal and primarily involve software upgrades, maintenance patches, and troubleshooting. Some upgrades/implementation that may be required include: • ArcGIS Server current version: 10.8.1 • Geocortex Essentials current version: 4.14.1 • Geocortex HTML5 Viewer current version:4.14 • Geocortex Workflow on-premise: 5.19 • Geocortex Reporting on-premise: 5.10 • ArcGIS Desktop & License Manager: 10.8.1 • ArcGIS Pro current version: 2.7 ArcGIS Server security should be reviewed and, if necessary, Lynx will work with the IT Manager to set up Users and Roles and impose token security on existing feature services to prevent inadvertent corruption of data. We are also very familiar with ArcGIS Pro and can help high-level GIS Users transition from ArcGIS Desktop to this platform. Recommendations We have experience in the additional implementations listed eltorne to the San Benito Coui ly UI5 Open uaL, Portal below.These tools are not required for the existing system but are common implementations we have worked with for other Cities. If the City is planning to expand its GIS footprint into additional platforms, these offer relatively fast developments that can be included within our proposed scope of work. • Open Data Portal.This tool would open the GIS environment to the public by providing a centralized location to access downloadable data.The figure to the right is one example, San Benito County, a current client has implemented. CITY OF DUBLIN GIS SERVICES 71 • AGOL Organizational Site Development.The City owns an organizational account however, we believe it is under-utilized. Over the past few years, we have worked with cities that include AGOL capabilities with Geocortex site development. Most users continue to enjoy the centralized approach and rich capabilities that Geocortex Essentials offers, however,targeted applications that are available in AGOL provide an additional tool for a specific audience. The snapshot below is one example of an operational dashboard from Menlo Park's Portal Gallery. This allows City Manager's Office staff to get a quick picture of current sale history.The app consumes the same feature service as Geocortex Essentials users but applied using out-of-the- box tools available in AGOL and Portal. ----no I-INf1 p0 -- Last 120 Days of Property : 11 m =r 9 • ■ . ,10,3 O Total Assessed Value Su sm m al Sale Amounts for the last Total Sales in the ' Total Number of living u 120 Days last 120 Days Units i $22,262,437,665 $96,000,948 35 17,886 • Integrate Geocortex with ArcGIS Online and configure single-sign on authentication. • Configure ArcGIS Portal Base Deployment in a Single Server Staging Environment.This implementation would provide an opportunity to stress test a full deployment and allow for capacity planning and design without impacting the rest of the ArcGIS Enterprise. • Consider Field Apps utilizing Survey123 and AGOL Collector app. Lynx would interview Stakeholders particularly within Public Works to test the level of interest. We have developed applications for Stream Maintenance, Outfall Inspections and Homeless Encampments for other clients. Summary of Deliverables Task 2: • Geodatabase Data Model of Existing • Software Upgrades Database(s) • Implement Open Data Portal • FGDC Metadata • Configure ArcGIS Online Site and Apps • Apply Geodatabase Standards and • ArcGIS Portal Base Deployment on Schema Upgrades Staging Environment Server CITY OF DUBLIN GIS SERVICES 72 (3) Maintain Web-Based GIS app with ArcGIS Enterprise, and Geocortex; Integrate with other Business Systems Patrick Kelleher will also represent Lynx Technologies to work within the current ArcGIS Enterprise/ Geocortex Essentials Framework to integrate GIS with the City's different business systems. As discussed above, Mr. Kelleher has over eight years of experience working with both of these applications, and has worked to integrate GIS with many common government business systems over the last 30 years. He has worked closely with the IT Manager in the past, and spent many hours discussing and learning the current automated workflows that help integrate the Tyle Eden permit and business finance software with GIS;that effort will be an advantage for further development. Indeed, our goal is be completely self-sufficient with the proposed parcel /address/owner(APO)workflow on a consistent 30-day cycle. We have not worked with the Dude Solutions CMMS software. However, we have experience with most of the CMMS vendors as described above, and the prevailing convention is to manage integration by providing feature services via REST. We typically allow the vendor to review the current service and/or meet with them to see if schema changes or other characteristics are required (number of services, dynamic vs tiled, coordinate system, etc.). Lynx has started this process with Tyler LMS for the City of Gilroy, City of Livermore's Public Works NexGen, and the City of Emeryville's Lucity CMMS. We also have working experience with Laserfiche in the Cities of Livermore, Los Gatos, San Mateo and Vista using different methods to integrate with Geocortex Essentials and Autodesk's MapGuide. Geocortex Workflow and Reporting are also tools to help extend the GIS User experience. Mr. Kelleher has been working in this environment for many years and is eager to work with City to continue to use these tools to solve complex problems. We believe that a user-driven approach will serve the City most efficiently so that we can target our time to develop a complex report, specific map template, or automate a workflow that fills a specific City staff need.The Council/Board Conflict of Interest map is one such example in which an elected official must recuse themself if they live within 500' of a proposed development project. Maintaining this data is currently a manual process that we believe can be automated in several ways using Geocortex Essential's tools. A number of other automation tasks like this are listed in our proposed projects list in Appendix A. One project that we just completed for the City of Pleasanton integrates a Geocortex workflow for public noticing workflow with the SmartyStreets application.This is a SaaS, CAS certified vendor,that validates a list of addresses extracted from GIS and returns a list of valid mailable addresses. We used their API to develop the function for planning application public notices and small cell site notification, the tool also publishes a map showing the buffered selection and the subject parcel. Whether a proposed task involves an integration, Geocortex Workflow or Report, or a new web service, the development process is similar: priorities will be determined by the IT Manager,then follow these basic procedural steps: ■ Work closely with key stakeholders to document the objective and desired outcome ■ Develop and implement a pilot • Use the pilot results to document the scope of work, schedule and cost • Generate a Task Order to implement the project. CITY OF DUBLIN GIS SERVICES 73 Once the project is accepted as a Task Order, bi-weekly status meetings with the IT Manager will keep the City and its stakeholders informed until implementation is complete. Recommendations Regional Collaboration. Data sharing is already a part of the City's GIS ecosystem: as members of the Alameda County Sheriff's Office MOU,ACRECC County Fire Dispatch, and informal exchanges of utility and other infrastructure with DSRSD and the cities of Livermore and Pleasanton. We recommend formalizing the process and developing a strategy to synchronize the data exchange process so that it is much more efficient. Specifically,we propose to act on the City's behalf to form the Tri-City GIS Group. Mr. Kelleher experience in the region places him in a unique position to accomplish this task. The initial goals would: a) identify areas-of-interest, b) document data-sharing requirements and c) potential collaboration methodologies. Immediate examples of specific regional existing/proposed projects include: ■ Zone 7 would like to collaborate their Flood Control Inspection and Maintenance AGOL Application. • Homeless Encampments is a shared challenge and without borders, particularly in the flood channels and Arroyos. Lynx developed and AGOL app for the Police Department that could be shared by all enforcement in the valley and posted to a common dashboard. ■ Regional Stormwater Permit data and application involving Trash Capture and Outfalls.There is a countywide effort that includes data and applications. ■ ACRECC has asked Lynx to host a Utility service for the Valley's water, sewer and storm systems in case of a catastrophic event or regional emergency. User Group Meetings. We believe that scheduled GIS User Group meetings can be an effective tool to get input regarding the current health of the GIS system, and solicit new requests for data and functionality; Mr. Kelleher would lead these discussions. Our experience has been that bi-monthly or quarterly meetings provides a balance between frequency and engagement. Summary of Deliverables Task 3: ■ Integration with Dude Solutions and Lasefiche ■ SmartyStreets Integration with Public Noticing ■ As Needed Geocortex Workflow and Reporting Development ■ Regional Data Sharing ■ GIS User Group CITY OF DUBLIN GIS SERVICES 74 + v' C „....,,,, 44 o on 10 co 3 CO M U mU a) __ 71- CO- LO i.j > C at 4--I r l + 4r a) = t 9- 69- En # W C to w 1� 4 <— to ifil Q E a 10 z O rJ o I- . I. crs i ,Zr 4-4 vs - N 1.f5 O _Z c .2 Allill C, U 54 CZ U do a1 -CVIv C Lb ti 00 o O C - i- 0 .-1 rn ,-1 0 kO U a 4-4 4% D 4 S a) u fs L al CU O Sd) i -O O O to a) U =• f6 4) a- C_ O• O O Ln +� N to Q C _Cto - n5. QJ C N -c) -0 4--) R7 in C < -a 10 o C vi J o_ CU 10 eP -, I to N O N N n Z C v tJ 7 C o 0000000. a) 43 C L- o CF Ca o 0 0 x 6 O� In co.M Len fl in l p_ L1`) i Q) C N Q Q) N rn i t v 4h +h 4h +h Jam+ ttn �' C ° D a) V7 ❑ ❑ i O (1J a1 t ,_.)c Lc) to (3) H +-' to LA 5/5 O v 0 V C U a > en jE 0_ til 43 UTli L a)• V J ul ra.o d N CO f0 +-' C Cl.) J� C }� CU • 4- onZ as CO f6 u7 4 v) m +-' U = C� 1— O LL 0 J a) u a7 "r a7 C N an O 0 O . U u 1— La r0 C ToCO O O W rr rCa r0 r0 z J +�.' Cl I— in s/} this _C Q.C .C i— N ° aa) m '- o c � I- mE = E L riJ i a o o v ,- 0 I- v 75 Labor Rates and Budget Discussion Labor Rate. We use a single standard rate for all services provided regardless of staff position,thus the hours and budget amounts in the chart above are based on a shop rate for the 2021/2022 fiscal year of $75 per hour. In subsequent years,the rate will have modest increases according to the following schedule: 2021/2022 $75 2022/2023 $80 2023/2024 $85 2024/2025 $85 2025/2026 $85 Discussion. Dublin will receive invoices on a monthly basis, terms are Net30. Each invoice will include the date, hours worked to the%-hour, the staff person and description of work. Lynx Technologies' policy is to bill for hours worked and therefore the worksheet above is a guide to constrain hours and personnel across 3 distributed tasks. In other words,the hours above are not set amounts, and will fluctuate based on the base map maintenance and helpdesk tickets submitted each month.This provides the City with the option to either dedicate the remaining budgeted hours to Task Orders and long-term projects, reserve these hours for later, or not use them at all. Finally,the worksheet is intended to communicate the hours to be dedicated to the City, roughly 1.5 FTE over 3 Lynx staff members. Additional staff time can be increased with additional budget as directed by the City. CITY OF DUBLIN GIS SERVICES 76 Estimating Costs Item Hours Rate Cost Comment la) 50 Lot Subdivision Tract Boundary 1 $75 $75 Closed traverse, least squares adjustment, residuals reported if> .001 Parcel Lots 7 $75 $525 Separated into R/W and Parcel Lots consistent with existing themes Parcel Polygon 1 $75 $75 Attributes populated consistent with Street Centerline 1 $75 $75 current requirements for County and local public safety CAD requirements Street Name 0.5 $75 $38 Address Point 0.5 $75 $38 Attributes populated consistent with current schema Address Annotation 0.25 $75 $19 Orientation and classification based on current requirements QA/QC 0.5 $75 $38 Topology Check Splicing 1.5 $75 $113 Sub-total 13.25 $994 Overhead 15% $149 Includes project management and material cost Total $2,137 Item Hours Rate Cost Comment 1b) Utility Map Conversion Note:Attributes for all systems include plan and profile, and will follow current schema as wells as a second delivery in the schema supported by the current CMMS application; cost for such included in Overhead. Water Mains (5,280') 6 $75 $450 Laterals and Meters 2 $75 $150 (50) Fire Hydrants(5) 1 $75 $75 Valves 1.5 $75 $113 Not specified but apply typical scenario Fittings 1.5 $75 $113 Not specified but apply typical scenario Recycled Water Mains (5,280') 6 $75 $450 Fire Hydrants(5) 0.5 $75 $38 Valves 1.5 $75 $113 Not specified but apply typical scenario Fittings 1.5 $75 $113 Not specified but apply typical scenario, Based on Average Tract CITY OF DUBLIN GIS SERVICES 77 1b) Item Hours Rate Cost Comment Sanitary Sewer Mains (5,280') 4 $75 $300 Laterals(50) 1 $75 $75 Specification has 1 but using typical reach Manholes (17) 1 $75 $75 (300') Storm Drain Mains (5,280') 6 $75 $450 Inlets (35) 3 $75 $225 Manholes (20) 1.5 $75 $113 Specification has 1 but using typical tract Fittings(5) 0.25 $75 $19 Not specified but apply typical scenario Splicing 1 $75 $75 QA/QC 1 $75 $75 Connectivity Sub-total 40.25 $3,019 Overhead $0 $453 Includes project management and material cost Total $3,469 Item Hours Rate Cost Comment 1c) ArcGIS Enterprise Base Deployment* Hardware System 4 $75 $300 SSL Certificates, Check Hardware and IIS Configuration System Specifications Install Configure 4 $75 $300 Server Install Configure Portal 4 $75 $300 Configure Web 1 $75 $75 Adaptors Install and Configure 4 $75 $300 Data Store Federate Servers 1 $75 $75 Total 18 $1,350 * Recommendations For Single Machine Base Deployment expand memory to 32 GB and 250 MB of storage capacity, monitor CPU and memory usage for all tiers before considering expanding resources (machines) and licensing requirements. Resource contention between App tier and Data tier will be the most likely reason for expansion. Other considerations: High availability and failover protection (using offsite passive method), Staging/Development server. Consider ArcGIS Monitor to build metrics for expansion. CITY OF DUBLIN GIS SERVICES 78 Schedule A diagrammatic representation of our team for the 12-month term is illustrated below: Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Basemap Helpdesk T -A- Status g1 ❑ ® • • Meetings f ❑ ❑ ® 1 ■ ® ■ ■ ■ ■ ■/ -1 Task Orders • 30-day schedule for basemap Maintenance; within 10 days after the Assessor posts data (Lynda). • Helpdesk tickets monitored daily, critical products produced within 1-2 days if possible (Stefanie). • Helpdesk tickets dedicated 8-hours per week, any remaining time goes toward Task Orders (Stefanie). • Status Meetings.Twice per month, 1-hr (max) each. (Patrick) • Task Orders. GIS Infrastructure, Database Administration, Geocortex Work,ArcGIS Server, Integration, etc. 18 hours per month minimum.Task Orders project list(Patrick, Stefanie). Confirmation of City Requirements Lynx Technologies acknowledges that Patrick Kelleher is authorized to represent the company, has read the City's Standard Consulting Agreement and Insurance Requirements, and unconditionally accepts its terms and conditions and meets the insurance requirements. A sample of our insurance certificates is attached. CITY OF DUBLIN GIS SERVICES 79 Appendix A Projects Below is a list of projects compiled from past notes, it is not meant as an exhaustive list and can be considered topics of discussion to be added to our task orders Proje Categor Priority Comment Eden APO to XAPO Integration 2 Data direct from GIS via FME/Workflow Yearly CIP Projects Report Web GIS 2 Create Report Template so can be done by Finance Staff API for SmartyStreets Web GIS 1 Integrate into Public Noticing App Annual Banner Ads Web GIS 2 Enable/Train ED staff to do themselves Digital Submittal Standards Knowledge Transfer 2 Review existing,write to include GIS Conflict of Interest Maps Web GIS 2 Create workflow so staff can do themselves Geocortex:integrate 3rd Party Web GIS 2 Pictometry,Google Street View,Public is broken(?) Apps Street Furniture Data Management 2 Develop schema,content,integrate with Dude Solutions(Trash cans,benches,news racks,etc.) Integration with City Web Site Web GIS 2 e.g.,(frame,links to/from Laserfiche Integration 2 Centralized image storage,develop spatial component in GTX Dude Solutions Integration Integration 1 Parcel Fabric in ArcGIS Pro Data Management 3 Justification, Discussion Parcel Report Generator Web GIS 2 Internal and Public:Commercial vs Residential e.g. FAR,set-back requirements Parks&Rec Story Map Web GIS 3 Link to City Registration Page Cell Site Notification Web GIS 1 Get requirements,enable for public(?) Storm Drain System Data Management 1 30-50%profile data missing CIPs linked Review/Modernize schemas Data Management 1 Evaluate in context of Web GIS for present day Development Projects Story Map Web GIS 2 Manage by CD staff via Excel/GTX or Portal Easements Data Management 1 Go through legal documents,access to County Recorder Templates,Charts,Reports for Web GIS 1 User-driven, interview stakeholders internal users Tract/Parcel Map Overlay Data Management 2 Link to Laserfiche Utility Network Model Web GIS 3 Discussion CITY OF DUBLIN GIS SERVICES 80 a) 1 � d c • g a f0 « a) ` t, N O • LL d d N G 0 m e E "m c. 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O' Co '^ 41 W a- QQQn- E C 2cr) a)o < 82 z Agenda Item 4.3 alp woo STAFF REPORT DUBLIN CITY COUNCIL CALIFORNIA DATE: April 18, 2023 TO: Honorable Mayor and City Councilmembers FROM: Linda Smith, City Manager SU B.ECT: Authorization to Extend Participation in the Alameda County Abandoned Vehicle Abatement Program Prepared by: Raelyn Miranda,Administrative Aide EXECUTIVE SUMMARY: The City Council will consider extending Dublin's participation in the Alameda County Abandoned Vehicle Abatement Program (Alco AVA) beyond its current expiration date in May 2023. The program can be renewed every 10 years with approval of the County and participating cities, and Staff is requesting authorization to extend the City's participation to May 2033. STAFF RECOMMENDATION : Adopt the Resolution Authorizing the Continued Participation in the Alameda County Abandoned Vehicle Abatement Program Until May 2033. FINANCIAL IMPACT: None. DESCRIPTION : In 1990, the California State Legislature enacted legislation allowing for the creation of county- based vehicle service authorities, pursuant to the provisions of Section 22710 of the California Vehicle Code. In 1993,the Alameda County Abandoned Vehicle Abatement Authority (Alco AVA) was formed and imposed a one-dollar annual vehicle registration fee on vehicles registered to an owner with an address in the County of Alameda. Vehicle registration fees are collected by the Department of Motor Vehicles and allocated to the Alco AVA by the State Controller's Office pursuant to Section 9250.7 of the California Vehicle Code. Fees are then allocated to the Alco AVA participating law enforcement agencies based on an adopted formula involving their individual percentages of vehicles abated, population, and land area. The current participating agencies are the County of Alameda, and all cities in Alameda Page 1 of 2 83 County except Albany and Emeryville. Since its inception,the Alco AVA has received approximately$34.8 million, which has allowed staff in the participating agencies to abate approximately 465,000 abandoned vehicles. In the past four years, the City of Dublin's AVA Program has received approximately$305,997 in revenue and abated 2,624 vehicles. Revenues generated from the AVA Program are used to offset the costs of abatement. The current program is set to expire in May 2023. New legislation allows the local abatement authorities to extend the program every 10 years with the approval of the County (by 4/5's vote) and approval by the majority of the cities comprising a majority of the population of the incorporated areas. The County is expected to act on the matter later this month. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The City Council Agenda was posted. ATTACHMENTS: 1) Resolution Authorizing the Continued Participation in the Alameda County Abandoned Vehicle Abatement Program until May of 2033 Page 2 of 2 84 Attachment I RESOLUTION NO. XX - 23 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN AUTHORIZING THE CONTINUED PARTICIPATION IN THE ALAMEDA COUNTY ABANDONED VEHICLE ABATEMENT PROGRAM UNTIL MAY 2033 WHEREAS, the Alameda County Abandoned Vehicle Abatement Authority was formed in 1993; and WHEREAS, since 1993, the Alameda County Abandoned Vehicle Abatement Authority and Program has provided approximately $34.8 million in county-wide funds which have supported the participating agencies in the abatement of approximately 465,000 abandoned vehicles in Alameda County; and WHEREAS, the City of Dublin's Abandoned Vehicle Abatement Program has received $305,997 in revenue and abated 2,624 vehicles in the past four years; and WHEREAS, the Alameda County Abandoned Vehicle Abatement Program is set to expire on May 31, 2023; and WHEREAS, legislation under California Vehicle Code 22710 allows for an extension of the Program with the approval of the County and approval by the majority of the cities comprising a majority of the population of the incorporated areas. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin authorizes the continued participation in the Alameda County Abandoned Vehicle Abatement Program until May 31, 2033. PASSED, APPROVED AND ADOPTED this 18th day of April 2023, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: City Clerk Reso. No. XX-23, Item X.X, Adopted 04/18/2023 Page 1 of 1 85 i Agenda Item 4.4 i m i • STAFF REPORT CITY COUNCIL DATE: April 18, 2023 TO: Honorable Mayor and City Councilmembers FROM: Linda Smith, City Manager SU B.ECT: Grant Agreement for School of Imagination Parking Lot Expansion Prepared by: Jason Earl, Senior Management Analyst EXECUTIVE SUMMARY: The City Council will consider approval of a Grant Agreement with School of Imagination for $219,130 using available funds from the Community Development Block Grant Urban County Contingency Funds Pool. School of Imagination will use these grant funds to expand their parking lot to meet the parking requirements necessary to expand their programs to serve an additional 60 children per year. STAFF RECOMMENDATION : Adopt the Resolution Approving a Grant Agreement with School of Imagination to Provide Funding for an Expanded Parking Lot. FINANCIAL IMPACT: The $219,130 grant is being funded by the Community Development Block Grant Urban County Contingency Funds Pool administered by Alameda County Housing and Community Development Department on behalf of Urban County cities including Dublin. DESCRIPTION : Background School of Imagination, located at 9801 Dublin Boulevard, provides therapy and early childhood education programs for special needs children with autism and other developmental delays. The school experiences greater demand than it can serve, and enrollment is limited by the amount of on-site parking. The school has been using a gravel parking lot on the vacant parcel next door for overflow parking. However, that gravel lot is not up to code requirements, including accessibility requirements, and requires costly ongoing maintenance. The construction of a paved parking lot will enable the school to serve up to an additional 60 children per year. In 2018, School of Imagination received $220,000 in one-time "boomerang funds" from the Page 1 of 2 86 Alameda County Board of Supervisors to expand their parking lot. Boomerang funding comes from residual property tax dollars, collected as part of the now-dissolved redevelopment agencies, that the County has re-allocated to certain projects. On December 10, 2021, the Community Development Director approved a Site Development Review Permit for the proposed parking lot, lighting and related site and landscape improvements. Since that time, School of Imagination identified a funding gap and reached out to the Community Development Department for available financial assistance. Proposed Grant Staff identified available funds in the Community Development Block Grant (CDBG) Urban County Contingency Funds Pool that could be used for this project and worked with the school to apply for these funds. The proposal received endorsement from the Urban County Technical Advisory Committee, and in December 2022,the Alameda County Board of Supervisors approved an amendment to the City's CDBG contract to add this capital grant in the amount of$219,130. In January 2023,the Alameda County Housing and Community Development Department completed and certified the Environmental Assessment for CDBG Funded Proposals in accordance with the National Environmental Policy Act for the activities proposed to be undertaken using the funds. The proposed CDBG Capital Grant Agreement (Attachment 2) between the City and School of Imagination provides $219,130 to the school to construct the parking lot improvements. Approved expenses covered under the Grant Agreement will be reimbursed by the City; Alameda County Housing and Community Development will then disburse the grant funds to the City after the required documentation is submitted. School of Imagination will provide quarterly reports for the term of the Agreement, until the funds are expended, or until the project is completed. Upon approval of the Agreement, Staff will reflect the grant expenditure and reimbursement in the Fiscal Year 2022-23 Amended Budget. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH : The City Council Agenda was posted. ATTACHMENTS: 1) Resolution Approving a Grant Agreement with School of Imagination to Provide Funding for an Expanded Parking Lot 2) Exhibit A to the Resolution - Grant Agreement between the City of Dublin and School of Imagination Page 2 of 2 87 Attachment I RESOLUTION NO. XX - 23 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING A GRANT AGREEMENT WITH SCHOOL OF IMAGINATION TO PROVIDE FUNDING FOR AN EXPANDED PARKING LOT WHEREAS, School of Imagination is a non-profit school that provides therapy and classrooms to serve children in Dublin, including special needs children with autism and other developmental delays, and has requested funding to expand the parking lot (Project); and WHEREAS, the County of Alameda (County) has entered into a Grant Agreement with the United States Department of Housing and Urban Development (HUD) for Community Development Block Grants (CDBG) under the Housing and Community Development Act of 1974 and the regulations promulgated thereunder 24 CFR Sections 570 et seq., with said funds to be used for CDBG Programs and its eligible activities; and WHEREAS, the County Board of Supervisors approved a $219,130 allocation of Fiscal Year 2022-23 CDBG Capital funds for the Project, and the City of Dublin entered into a contract amendment on the 20th day of December 2022 with the County to incorporate these additional funds into the City's existing contract with the County for Urban County CDBG programs and services; and WHEREAS, in accordance with the National Environmental Policy Act of 1969, as amended (42 USC 4321-4347) (NEPA), the environmental review has been completed for all applicable activities proposed to be undertaken under the Grant Agreement with The School of Imagination and certified by the Alameda County Department of Housing and Community Development; and WHEREAS, the Grant Agreement between the City of Dublin and School of Imagination, attached hereto as Exhibit A, reflects the terms for this Project and the use of this $219,130 grant. NOW, THEREFORE, BE IT RESOLVED that the Dublin City Council does hereby approve the Grant Agreement with School of Imagination, Attached hereto as Exhibit A, for use of CDBG Capital funds. BE IT FURTHER RESOLVED that the City Manager is authorized to execute the Grant Agreement and take such further actions as may be necessary or appropriate to carry out the City Council's obligations pursuant to this Resolution. {Signatures on the following page} Reso. No. XX-23, Item X.X, Adopted XX/XX/2023 Page 1 of 2 88 Attachment I PASSED, APPROVED AND ADOPTED this 18th day of April 2023, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: City Clerk Reso. No. XX-23, Item X.X, Adopted XX/XX/2023 Page 2 of 2 89 DocuSign Envelope ID:BD59DA8B-118E-48C8-AF94-9E6BC7CAE21E Attachment 2 GRANT AGREEMENT BETWEEN THE CITY OF DUBLIN AND SCHOOL OF IMAGINATION This Community Development Block Grant Capital Grant Agreement ("Agreement") is made and entered into between the City of Dublin ("City") and School of Imagination ("Grantee") as of 2023 ("Effective Date"). City and Grantee are hereafter collectively referred to as the "Parties." Recitals A. Grantee requested additional funding to pave an existing unimproved parking lot, incorporating approximately 49 parking stalls and associated site improvements for the School of Imagination so that the school may serve additional children, including special needs children with autism and other developmental delays (the"Project"). The expanded parking lot will enable the campus to expand therapy and classrooms to serve an additional 60 children per year. B. The County of Alameda ("County") has entered into a Grant Agreement with the United States Department of Housing and Urban Development ("HUD"), for a Community Development Block Grant ("CDBG") under the Housing and Community Development Act of 1974 ("Act") and the regulations promulgated thereunder 24 CFR Sections 570 et seq. ("Regulations"), said funds to be used for Community Development Block Grant Programs and its eligible activities ("HUD Grant Agreement"). C. The County is the federal grantee for the Alameda County Urban County("Urban County") CDBG Program which covers the City of Dublin. The City is eligible for entitlements of CDBG funds based on its participation in the Urban County and the County has allocated CDBG Funds to the City based on said participation. D. The City and the County identified $219,130 available from the CDBG Urban County Contingency Funds Pool to fund the Project, received endorsement from the Urban County CDBG Technical Advisory Committee and approval from the County Board of Supervisors. E. The City of Dublin entered into a contract amendment on the 20th day of December 2022 with the County to incorporate additional funds from the Urban County Capital Projects Pool for the Project into the contract entered into on the 1st day of July, 2022 between the City and the County for Urban County CDBG programs and services ("City/County Agreement"). F. In accordance with the National Environmental Policy Act of 1969, as amended (42 USC 4321- 4347) ("NEPA"), Alameda County has completed and approved all applicable environmental review for the activities proposed to be undertaken under this Agreement, and it was certified by the Alameda County Department of Housing and Community Development. The proposed Project is exempt from the requirements of the California Environmental Quality Act(CEQA) pursuant to CEQA Guidelines Sections 15304 (Minor Alterations to Land) and 15311 (Accessory Structures). G. The activities of the Grantee under this Agreement with the City shall be governed by the conditions of the HUD Grant Agreement and the City/County Agreement, copy of which was provided to Grantee on February 22, 2023. H. In consideration of the Project benefits to be provided by Grantee to residents in Dublin, the City desires to provide a subaward to Grantee to carry out the work as provided in the Agreement. 90 DocuSig n Envelope ID:BD59DA8B-118E-48C8-AF94-9E6BC7CAE21E NOW, THEREFORE,for good and valuable consideration, the receipt and sufficiently of which are hereby acknowledged, the Parties to this Agreement agree as follows: 1. Term. This Agreement takes effect as of the Effective Date first written above and terminates on June 30, 2024, or when all contract terms have been completed, whichever shall first occur. 2. Grant. The City shall disburse to the Grantee a sum not to exceed $219,130 in accordance with Exhibit B ("Budget")to this Agreement for the performance described in Exhibit A ("Work Program"), said exhibits are attached hereto and incorporated herein by reference. The funds disbursed by the City under this Agreement are referred to as "Grant Funds." 3. Grantee's Obligations. 3.1 Subject to the terms and conditions herein, Grantee agrees to use the Grant Funds received pursuant to this Agreement solely to perform the work described in Exhibit A. Grantee certifies that the activities carried out under this Agreement will meet the CDBG program's National Objectives, electronic copy was sent to Grantee on February 22, 2023. Grantee shall not use the Grant Funds for any other purposes without the prior written approval of the City pursuant to Section 21. 3.2 Reports. Grantee shall provide a quarterly report for the term of the Agreement or until the funds are completely expended. The report shall include, but shall not be limited to the following data elements: 3.2.1 Title of program, components, and a description of how the Grant Funds have been used to support Dublin residents. 3.2.2. The quarterly report shall be due on the fifteenth day of the month immediately following the report quarter, except for the end of the program year report which is due within thirty days. 3.2.3. In addition to the information listed here, Grantee must provide any necessary information reasonably requested by City as it relates to the Grant Funds. 3.2.4 Grantee's obligation to the City does not end until all closeout requirements are completed. Activities during this closeout period shall include, but are not limited to reports, audits, and all other applicable requirements in this Agreement and all Exhibits. 3.3 Grantee agrees to keep the Grant Funds separate from all other funds under its control by use of separate accounts. Grantee shall not use the Grant Funds to supplant funding provided by the City to the Grantee under any other agreement. 3.4 Grantee agrees that use of Grant Funds for any purpose not approved herein, and/or any use not in compliance with this Agreement will result in forfeiture of funds and potential ineligibility for future funding. 3.5 Any time extension granted to the Grantee to enable the Grantee to complete the work shall not constitute a waiver of rights the City may have under this Agreement. Should the Grantee not complete the work by the scheduled date or by an extended date, granted by the City in writing, pursuant to previously stated conditions, the City shall be released from all conditions of this Agreement. 3.6 Upon completion of performance under this Agreement and a determination of final costs, Grant Agreement between April 18,2023 City of Dublin and School of Imagination Page 2 of 16 91 DocuSig n Envelope ID:BD59DA8B-118E-48C8-AF94-9E6BC7CAE21E the Grantee shall provide the City and the County with a certificate of completion for construction projects and a closeout report that includes all the following: (i)an itemized list of all expenditures of Grant Funds; (ii) the name of each Grantee who is paid with Grant Funds; (iii) the amount of each contract for the purchase of goods or services that is paid for in whole or in part with Grant Funds; (iv) a copy of each contract for the purchase of goods or services that is paid for in whole or in part with Grant Funds; (v) all information required to be reported under this Agreement; and (vi) any necessary information that the City may reasonably request to demonstrate that the Grant Funds were used solely in accordance with the Act, the Regulations, and any other CDBG program rules. 3.7 If the City determines that a subsequent audit is required pursuant to the Regulations, City shall provide notice thereof to Grantee, and such audit shall be conducted by the City, at the City's sole cost and expense. Any costs that are determined by subsequent audit to be unallowable are subject to repayment by the Grantee to the City within sixty days unless the City approves in writing an alternative repayment plan. 3.8 Program Monitoring and Evaluation. Grantee shall be monitored and evaluated in terms of its effectiveness and timely compliance with the provisions of this Agreement, the Act, the Regulations, and conditions of the HUD Grant Agreement and the City/County Agreement, and the effective and efficient achievement of the program objectives as described in Exhibit A. 3.9 Records. During the term of this Agreement and for five years after the City makes the last disbursement of Grant Funds to the Grantee, the Grantee shall keep appropriate books, records, and accounts in connection with the Grant Funds and activities performed under this Agreement and is subject to the following: 3.9.1 The Grantee shall maintain all records related to this Agreement in accordance with applicable Regulations and generally accepted accounting practices, including, but not limited to the following records: (i) general ledger and subsidiary ledgers used to account for the receipt of Grant Funds and the disbursements from Grant Funds to meet eligible expenses; (ii) receipts of purchases made related to approved budget; (iii) contracts and subcontracts entered into using Grant Funds and all documents related to such contracts; (iv) all documentation of reports, audits, and other monitoring of contractors, subcontractors, the Grantee; (v) all documentation supporting the performance outcomes of contracts, subcontracts, and this Agreement; (vi) all internal and external email/electronic communications related to use of Grant Funds; and (vii) all investigative files and inquiry reports involving Grant Fund payments. 3.9.2 The Grantee shall make its relevant books, records, and accounts in connection with the Grant Funds available for review upon ten (10) days written request by the City or the County. The City or County's inspection, audit, and/or copying of any such relevant books, records and accounts shall be at any time during the Grantee's regular business hours, and the cost of such inspection, audit and/or copying shall be borne by the City or County. Grantee shall be responsible for maintaining all Grantee's Project records pertaining to this Agreement, including Grantee's accounting records, employment records, and project work records for all employees, subcontractors, and suppliers, including this Agreement, change orders, requests for clarifications, instructions from HCD, contracts with suppliers and subcontractors, correspondence, submittals, samples, shop drawings, invoices, receipts, vouchers, purchase orders, notes, daily logs, and memoranda relating to the work. This includes subcontracts and expenditures, and all other financial and property records in conformance with 2 CFR Part 200. Grant Agreement between April 18,2023 City of Dublin and School of Imagination Page 3 of 16 92 DocuSig n Envelope ID:BD59DA8B-118E-48C8-AF94-9E6BC7CAE21E 3.9.3 Records must be kept accurate and up-to-date. Failure of Grantee to comply with this provision could result in termination of this Agreement or Grantee's repayment of funds previously awarded under this Agreement. 3.9.4 The Grantee shall follow audit requirements of the Single Audit Act and 2 CFR Part 200. 3.10 Audit Report. In addition to the reporting requirements listed above, if the City determines that an audit report is required pursuant to the Regulations, City shall provide notice thereof to Grantee, and Grantee shall commission an independent auditing firm to prepare and file with the City an audit report for each required period during the term of this Agreement. Grantee's failure to submit the audit report, if required by the Regulations may result in the termination of the Agreement. If required by Regulations, the audit report is to be submitted to the City by the time specified in the City's notice. The audit report should state that an audit was made in accordance with the provisions of 2 CFR Part 200. 3.11 Reversion of Assets. The use and disposition of real property and equipment under this Agreement shall be in compliance with the requirements of 24 CFR Part 84 and 24 CFR 570.502, 570.503, and 570.504, as applicable, which include but are not limited to the following: 3.11.1 Grantee shall transfer to the City any Grant Funds on hand and any accounts receivable attributable to the use of funds under this Agreement at the time of expiration, cancellation, or termination. 3.11.2 Real property under the Grantee's control that was acquired or improved, in whole or in part, with Grant Funds under this Agreement in excess of $25,000 shall be used to meet one of the CDBG National Objectives pursuant to 24 CFR 570.208 until five (5)years after expiration of this Agreement or disposed of in a manner that results in City being reimbursed at fair market value less value attributable to non-CDBG expenditures. 3.12 Program Income. Any program income, as such term is defined in the Regulations, received by Grantee shall be retained by Grantee. The program income received by Grantee shall solely be used for the Project. All provisions of this Agreement shall apply to activities funded by program income. All program income shall be expended by Grantee before the City is obligated to advance any other Grant Funds to Grantee under this Agreement. 3.13 Subcontracts. Grantee shall not enter into any subcontracts for the performance of work under of this Agreement without the written consent of the City(which shall not be unreasonably withheld, conditioned or delayed) prior to the execution of such subcontract. Grantee shall cause all of the provisions of this Agreement in its entirety to be included in and made a part of any subcontract executed in the performance of this Agreement. 3.14 Religious Activity Prohibition. Grantee agrees that Grant Funds provided under this Agreement will not be utilized for inherently religious activities prohibited by 24 CFR 570.200(j), such as worship, religious instruction, or proselytization. 4. City's Obligations. For the Work Program described in Section 2 (Exhibit A), City shall disburse to the Grantee reimbursement for eligible designated costs shown in the approved Budget (Exhibit B), subject to the terms of this Agreement and City's receipt of a W9 form from Grantee. 5. Federal Subrecipient Requirements. Grantee agrees to comply with all applicable requirements of Title 24 of the Code of Federal Regulations, Part 570. Grantee also agrees to comply with all other Grant Agreement between April 18,2023 City of Dublin and School of Imagination Page 4 of 16 93 DocuSig n Envelope ID:BD59DA8B-118E-48C8-AF94-9E6BC7CAE21E applicable Federal, state, and local laws, regulations, and policies governing the Grant Funds provided under this contract. The laws and regulations governing the use of the Grant Funds include (but are not limited to) the following: 5.1 Labor Standards. Grantee agrees to comply with the requirements of the Secretary of Labor in accordance with the Davis-Bacon Act as amended, the provisions of Contract Work Hours and Safety Standards Act (40 U.S.C. 327 et seq.) and all other applicable Federal, state, and local laws and regulations pertaining to labor standards insofar as those acts apply to the performance of this Agreement. Grantee agrees to comply with the Copeland AntiKick Back Act (18 U.S.C. 874 et seq.) and its implementing regulations of the U.S. Department of Labor at 29 CFR Part 5, as applicable. Grantee shall maintain documentation that demonstrates compliance with hour and wage requirements of this part. Such documentation shall be made available to the City for review upon request. 5.2 For the Employment and Contracting Opportunities requirements under Section 3 of the HUD Act of 1968, as amended - see Exhibit C. 5.3 For the prohibition on the use of debarred, suspended, or ineligible contractors as set forth in 24 CFR Part 24 - see Exhibit D. 5.4 Environmental Standards. In accordance with 24 CFR Part 58, the Grantee shall not commence work on the proposed project until the environmental review has been completed. A copy of the Environmental Review is contained within the Environmental Review file and is made a part of this contract by reference. 6. Grantee Representations and Warranties. Grantee warrants that it is duly organized under applicable laws of the State of California, is qualified to do business in the City, and is in compliance in all material respects with all laws and regulations necessary to perform under this Agreement. Grantee warrants that it shall perform the Project and operate the facility in accordance with all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State, or local governmental agency having jurisdiction in effect at the time service is rendered. Grantee further represents and warrants to the City as follows: 6.1 Grantee has read and is familiar with all of the terms and provisions of the Act and the Regulations applicable to Grantee. 6.2 Grantee is a duly organized entity permitted to receive CDBG funds under the Act and the Regulations. 6.3 The use of the facility, the Project, and the expenses to be reimbursed by the Grant Funds, as described in the Budget, are permitted uses of CDBG funds under the Act and the Regulations. 7. Relationship of Parties. Nothing contained in this Agreement shall be construed as creating the relationship of employer and employee or principal and agent between City and Grantee or Grantee's agents or employees, and Grantee shall at all times be wholly responsible for the manner in which it or its agents, or both, perform under this Agreement. The Grantee shall at all times remain an "independent contractor" with respect to the work to be performed under this Agreement. Except as City may specify in writing, Grantee shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent or to bind City to any obligation whatsoever. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Grantee and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any Grant Agreement between April 18,2023 City of Dublin and School of Imagination Page 5 of 16 94 DocuSig n Envelope ID:BD59DA8B-118E-48C8-AF94-9E6BC7CAE21E compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. 8. Indemnification. To the maximum extent allowed by law, Grantee shall indemnify, defend with counsel acceptable to City, and hold harmless City and its officers, officials, employees, agents and volunteers from and against any and all liability, loss, damage, claims, expenses, and costs (including without limitation, attorney's fees and costs and fees of litigation) (collectively, "Liability") of every nature arising out of or in connection with Grantee's performance under this Agreement or its failure to comply with any of its obligations contained in this Agreement, except such Liability caused by the active negligence or willful misconduct of City. Grantee's responsibility for such defense and indemnity obligations shall survive the termination or completion of this Agreement for the full period of time allowed by law. The defense and indemnification obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement. If any judgment is rendered against City or any of its elected or appointed officials or any of its employees, agents, and representatives in any such action, suit, or claim, Grantee shall, at its expense, satisfy and discharge the judgment. Notwithstanding the forgoing, to the extent this Agreement is a "construction contract" as defined by California Civil Code Section 2782, as may be amended from time to time, such duties of Grantee to indemnify shall not apply when to do so would be prohibited by California Civil Code Section 2782. In the event that Grantee or any employee, agent, or subcontractor of Grantee providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Grantee shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Grantee or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City. 9. Insurance. Grantee shall procure and maintain, at all times during the performance of the work, Statutory Workers' Compensation Insurance and Employer's Liability Insurance in conformance with the laws of the State of California and Federal laws, where applicable, in an amount not less than One Million Dollars ($1,000,000) per accident or disease. Grantee shall also procure and maintain at all times during the term of this Agreement, Commercial General Liability Insurance (including automobile operation) and Automobile Insurance covering Grantee and City for liability arising out of the operations of Grantee and any subcontractors. Each policy shall include coverage for all vehicles, licensed or unlicensed, on or off City's premises, used by or on behalf of Grantee for the performance of work under this Agreement. Commercial General Liability Insurance shall provide coverage of not less than One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate. Automobile Insurance should be no less than One Million Dollars ($1,000,000) per accident. Both Commercial General Liability and Automobile Insurance shall name as additional insured, in connection with Grantee's activities, City, its elected and appointed officials, and its employees, agents, representatives, and volunteers. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (most recent edition) covering comprehensive General Liability on an "occurrence" basis. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001, Code 1 (any auto). Grantee shall also procure and maintain Builders' risk insurance during the course of the construction, and, upon completion of construction, property insurance covering the Project, in form appropriate for the nature of such property, covering all risks of loss, excluding earthquake, for one hundred percent (100%) Grant Agreement between April 18,2023 City of Dublin and School of Imagination Page 6 of 16 95 DocuSig n Envelope ID:BD59DA8B-118E-48C8-AF94-9E6BC7CAE21E of the replacement value, with deductible, if any, acceptable to the City, naming the City as a Loss Payee, as its interests may appear. Flood insurance shall be obtained if required by applicable federal regulations. 9.1 All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII. Each of the insurance providers on behalf of the contractor(s)or subcontractor(s)shall agree that its policy is primary insurance and that it shall be liable for the full amount of any loss up to and including the total limit of liability without right of contribution from any other insurance covering City. 9.2 Prior to commencement of work hereunder, Grantee shall deliver to City a certificate of insurance which shall indicate compliance with the insurance requirements of this Section 9. City reserves the right to obtain a full certified copy of any insurance policy and endorsements during this time. Failure to exercise this right shall not constitute a waiver of right to exercise later. 9.3 It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be available to City as an additional insured. Furthermore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater. The additional insured coverage under the Grantee's policy shall be "primary and non-contributory" and will not seek contribution from City's insurance or self-insurance and shall be at least as broad as CG 20 01 04 12. In the event Grantee fails to obtain or maintain coverage as required by this Agreement, the City at its sole discretion may purchase the coverage required and the cost will be paid by Grantee. Each policy shall include an endorsement providing that it shall not be cancelled, changed, or allowed to lapse without at least thirty (30) days' prior written notice to City of such cancellation, change, or lapse. 9.4 All self-insured retentions (SIR) and/or deductibles must be disclosed to City for approval and shall not reduce the limits of liability. Policies containing any self-insured retention (SIR) provision or deductibles shall provide or be endorsed to provide that the SIR and/or deductibles may be satisfied by either the named insured or City. 9.5 Pursuant to the provisions of this Agreement, insurance effected or procured by the Grantee shall not reduce or limit Grantee's contractual obligation to indemnify and defend the City, and acceptance of Grantee's insurance by City shall not relieve or decrease the liability of Contractor hereunder. Inclusion of City, its elected and appointed officials, and its employees, agents, representatives, and volunteers as additional insured shall not in any way affect its rights with respect to any claim, demand, suit, or judgment made, brought or recovered against Grantee. Such policy shall protect Grantee and City in the same manner as though a separate policy had been issued to each, but nothing in the policy shall operate to increase the insurer's liability as set forth in the policy beyond the amount or amounts shown or to which the insurer would have been liable if only one interest had been named as an insured. 9.6 If the policies of insurance obtained and maintained by Grantee under this Section 9 provide coverage on a claims-made rather than occurrence-based basis, Grantee shall maintain such coverage, or obtain comparable tail coverage, for the period following termination of this Agreement until the expiration of all applicable statutes of limitations. 9.7 City, its elected and appointed officials, and its employees, agents, representatives, and volunteers shall be covered as additional insureds with respect to liability arising out of activities performed by or on behalf of Grantee, as well as products and completed operations of Grantee. Grant Agreement between April 18,2023 City of Dublin and School of Imagination Page 7 of 16 96 DocuSig n Envelope ID:BD59DA8B-118E-48C8-AF94-9E6BC7CAE21E 9.8 Grantee shall include all subcontractors as an insured (covered party) under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein. Grantee shall not allow any subcontractor to commence work on any subcontract until Grantee has obtained all insurance required herein for the subcontractor(s) and provided evidence to City that such insurance is in effect. 10. Nondiscrimination and Equal Opportunity. During the performance of this Agreement, Grantee shall not discriminate, on the basis of a person's race, sex, gender, religion (including religious dress and grooming practices), national origin, ancestry, physical or mental disability, medical condition (including cancer and genetic characteristics), marital status, age, sexual orientation, color, creed, pregnancy, genetic information, gender identity or expression, political affiliation or belief, military/veteran status, or any other classification protected by applicable local, state, or federal laws (each a "Protected Characteristic"), against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Grantee under this Agreement. Grantee shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Grantee thereby. 11. Licenses; Permits. Grantee shall obtain, at its sole cost and expense, such licenses, permits and approvals as may be required by law for the performance of the Project and the operation of the facility. 12. Termination. City may terminate this Agreement in whole or in part immediately for cause, which shall include as example but not as a limitation: 12.1 Failure, for any reason, of Grantee to fulfill in a timely and proper manner its obligations under this Agreement, including compliance with City, State and Federal laws and regulations and applicable directives; 12.2 Failure to meet the performance standards contained in other sections of this Agreement; 12.3 Improper use or reporting of funds provided under this Agreement; and 12.4 Suspension or termination by HUD of the grant to the County, or by County to City, under which Agreement is made, or the portion thereof delegated by this Agreement. In accordance with 24 CFR 85.44, this Agreement may also be terminated for convenience by either the Grantee or the City, in whole or in part, by setting forth the reasons for such termination, the effective date, and, in the case of partial termination, the portion to be terminated. However, if in the case of a partial termination, the City determines that the remaining portion of the award will not accomplish the purpose for which the award was made, the City may terminate the award in its entirety. Prior to the City terminating this Agreement, whether partial or in whole, the City shall provide Grantee a thirty (30) day prior written notice to cure, if possible, the reason or cause for termination. 13. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect. 14. Contract Administration. This Agreement shall be administered by the City Manager("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee. Grant Agreement between April 18,2023 City of Dublin and School of Imagination Page 8 of 16 97 DocuSig n Envelope ID:BD59DA8B-118E-48C8-AF94-9E6BC7CAE21E 15. Notices. Notices required by this Agreement shall be in writing and delivered via mail (postage prepaid), commercial courier, or personal delivery or sent by facsimile or other electronic means. Any notice delivered or sent as aforesaid shall be effective on the date of delivery or sending. All notices and other written communications under this Agreement shall be addressed to the individuals in the capacities indicated below, unless otherwise modified by subsequent written notice. Any written notice to Grantee shall be sent to: SCHOOL OF IMAGINATION Attn: Mitch Sigman, Co-Founder (mitch(a�schoolofimagination.org) Phone: (925-236-9714) Any written notice to City shall be sent to: The City of Dublin Attn: Housing Division 100 Civic Plaza Dublin, CA 94568 Phone: (925) 833-6610 16. Integration. This Agreement, together with attached Exhibits A-D, contains the entire understanding between the parties concerning the subject matter contained herein. There are no representations, agreements, arrangements, or understands, oral or written, between the parties relating to the subject matter of this Agreement that are not fully expressed herein. 17. Attorneys' Fees. If any legal proceeding is instituted by either party to enforce the terms of this Agreement or to determine the rights of the parties thereunder, the prevailing party in the proceeding shall recover, in addition to all court costs, reasonable attorneys' fees (including, without limitation, post- judgment attorneys' fees incurred in collecting a judgment or otherwise enforcing the terms thereof). 18. Applicable Law. This Agreement shall be subject to and governed by the law of the State of California. 19. Assignment. Binding on Successors. The Grantee may not assign or otherwise transfer this Agreement or any interest in it without the City's written consent, which the City may grant or deny in its sole discretion. An assignment or other transfer made contrary to this section is void. This Agreement binds and inures to the benefit of the successors and assigns of the parties, however this statement does not constitute the City's consent to any assignment of this Agreement or any interest in this Agreement. 20. Conflict of Interest. Grantee agrees to abide by the provisions of 24 CFR 570.611 with respect to conflicts of interest, and covenants that it presently has no financial interest and shall not acquire any financial interest, direct or indirect, which would conflict in any manner or degree with the performance of services required under this Agreement. Grantee further covenants that in the performance of this Agreement no persons having such a financial interest shall be employed or retained by the Grantee hereunder. These conflict of interest provisions apply to any person who is an employee, agent, Grantee, officer, or elected official or appointed official of the City of Dublin, or of any designated public agencies or subrecipients which are receiving funds under the Act. Grant Agreement between April 18,2023 City of Dublin and School of Imagination Page 9 of 16 98 DocuSig n Envelope ID:BD59DA8B-118E-48C8-AF94-9E6BC7CAE21E 21. Amendment. No changes in the Work Program (Exhibit A) as described in this Agreement shall be made without written approval of the City, which shall not be unreasonably withheld, conditioned or delayed. Any changes to this Agreement, unless otherwise noted, may only be made through a written amendment to this Agreement executed by City and Grantee. City and Grantee may amend this Agreement at any time provided that such amendments make specific reference to this Agreement, are executed in writing, and signed by duly authorized representative(s) of each party. Such amendments shall not invalidate any parts of this Agreement that are not changed by the amendment, nor relieve or release City and Grantee from its obligations under this Agreement that are not changed by the amendment. Grantee agrees not to unreasonably withhold its approval of any amendments proposed by City that are necessary in order to conform with federal, state or local governmental laws, regulations, ordinances, orders, rules, directives, circulars, bulletins, notices, guidelines, policies and available funding amounts. 22. Waiver of Breach. A party's failure to insist on strict performance of this Agreement or to exercise any right or remedy upon the other party's breach of this Agreement will not constitute a waiver of the performance, right, or remedy. A party's waiver of the other party's breach of any term or provision in this Agreement is not a continuing waiver or a waiver of any subsequent breach of the same or any other term or provision. A waiver is binding only if set forth in writing and signed by the waiving party. 23. Corporate Authority. The persons executing this Agreement on behalf of the parties hereby warrant that (i)they are duly authorized to execute and deliver this Agreement on behalf of said party, (ii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and, (iii) the entering into this Agreement does not violate any provision of any other agreement to which said party is bound. SIGNATURES ON THE FOLLOWING PAGE Grant Agreement between April 18,2023 City of Dublin and School of Imagination Page 10 of 16 99 DocuSig n Envelope ID:BD59DA8B-118E-48C8-AF94-9E6BC7CAE21E IN WITNESS HEREOF, the parties have caused their authorized representatives to execute this Agreement on the date set forth above. CITY OF DUBLIN SCHOOL OF IMAGINATION cAr,D4onc:iRgned by: t.if Si/r at& F-255844C... Linda Smith, City Manager Mitch Sigman, CFO/Secretary Attest: Marsha Moore, City Clerk Approved as to Form: John D. Bakker, City Attorney Grant Agreement between April 18,2023 City of Dublin and School of Imagination Page 11 of 16 100 DocuSig n Envelope ID:BD59DA8B-118E-48C8-AF94-9E6BC7CAE21E EXHIBIT A WORK PROGRAM for SCHOOL OF IMAGINATION CONSTRUCTION OF PARKING LOT FOR SCHOOL OF IMAGINATION IN DUBLIN CDBG funds are being used to expand a parking lot to serve the School of Imagination. The expanded parking lot will ultimately enable the campus to expand therapy and classrooms to serve an additional 60 children, including special needs children with autism and other developmental delays, per year from their facility in Dublin. Grantee shall: 1) Expand the size of the parking lot by 49 spaces approximately, through paving an existing unimproved parking lot and making associated site improvements. This unimproved parking lot is 28,355 square feet and adjacent to the School's facility at 9801 Dublin Boulevard, Dublin, California. The expansion will be completed on parcel number 941-2832-028-00. Timeline July 1, 2023 School of Imagination to expand the size of their parking lot by approximately 49 spaces, through paving an existing unimproved parking lot and making associated site improvements. Project is expected to be completed by August 31, 2023. June 30, 2024 All work to be completed, and invoices and reports to be submitted to close out this Project. 1. This timeline may be amended with prior approval of the Director or designee. 2. Invoices can only cover costs incurred between , 2023 and June 30, 2024. Grant Agreement between April 18,2023 City of Dublin and School of Imagination Page 12 of 16 101 DocuSig n Envelope ID:BD59DA8B-118E-48C8-AF94-9E6BC7CAE21E EXHIBIT B CONDITIONS FOR PAYMENT for SCHOOL OF IMAGINATION CONSTRUCTION OF PARKING LOT FOR SCHOOL OF IMAGINATION IN DUBLIN 1. BUDGET Before disbursement of Grant Funds may be made, Grantee shall establish a budget, to be approved in writing by the Community Development Director or designee, specifying by line item the expenditures to be made with Grant Funds. Once a budget is approved by the City, changes may be made only with a written request to be approved by the Director or designee in advance of a request for disbursement of funds. Said approval of the Director or designee shall not be unreasonably withheld, conditioned or delayed. 2. METHOD OF PAYMENT All requests for a reimbursement will be in a format approved by the City and the County. a. All requests for a reimbursement shall be on Grantee's letterhead, contain an original authorized signature, unique invoice number (current year's contract number); total amount requested and amounts towards each line item on the approved budget. This document shall be called an "Invoice", and shall track disbursements made by budget line item, current requests, and amount remaining in the budget line item, as demonstrated in the table below. Line Item Total Previous Current Balance Budget Requests Request Remaining b. Invoices must state the service period which is the period for which payment is requested. The dates on the backup invoice documentation must be within this period. c. All invoices shall be paid on a reimbursement basis and be made no more than monthly with supporting documentation of actual costs incurred during the period of time covered by the invoice. If under a specific line item, Grantee has more than one form of back up or supporting documentation, Grantee must summarize the documentation and include a subtotal of items which add up to the line-item total. Invoices must be properly organized and are subject to return to Grantee if they are not. d. Requests for reimbursement must be received within sixty (60) days of the end of each month or period covered. e. All funds disbursed to Grantee must be expended within fifteen (15) days of approval of the receipt of funds. The final disbursement shall be requested by Grantee not less than sixty (60) days before Project completion. f. Any adjustments made by the fiscal auditors at the year-end audit, under the American Institute of Certified Public Accountants (AICPA) guidelines and other relevant federal regulations should be brought to the attention of City staff for reconciliation. g. Grantee is responsible for reporting any matching funds used on this Project which do not originate from HCD sources. These funds can include funding to cover staff that are working on this Project but paid from another source of funds. Grant Agreement between April 18,2023 City of Dublin and School of Imagination Page 13 of 16 102 DocuSig n Envelope ID:BD59DA8B-118E-48C8-AF94-9E6BC7CAE21E 3. REQUESTS FOR ADJUSTMENTS TO BUDGET LINE ITEMS Once the line-item budget has been approved, there can be no more than four (4) requests for adjustments to the budget during the contract period, including any final adjustments done at the end of the Project, unless otherwise approved by the City of Dublin Community Development Director, which approval shall not be unreasonably withheld, conditioned or delayed. Any change in the budget that results in lower costs shall be communicated immediately. If Director or designee determines that the total amount of funds under this contract exceeds the amount necessary to complete the Project, Director or designee may adjust the contract accordingly. The budget amendment should be on letterhead, must contain an original signature, and must track the requested change by line item, showing original budget amount, balance expended to date, remaining funding by each line item, the amount to be moved between line items, and the final new budget amount. Budget amendments take between two and three weeks to process and must be processed prior to receipt of an invoice requesting funding under the new budget. The Director or designee reserves the right to reasonably deny any budget modification request. 4. COMPLIANCE WITH FEDERAL REGULATIONS Grantee's administrative procedures must be in compliance with the following regulations: a. 2 CFR Part 200. b. 24 CFR Part 570.502 Applicability of uniform administrative requirements. 5. PUBLIC RECOGNITION OF FUNDING Grantee will publicly recognize the funding provided by the City of Dublin and the Alameda County Housing and Community Development Department (HCD) and in all newspaper articles and any other public relations opportunities related to this Project. HCD staff and members of the Board of Supervisors will be invited to participate in the groundbreaking and grand opening ceremonies, if held. Grant Agreement between April 18,2023 City of Dublin and School of Imagination Page 14 of 16 103 DocuSig n Envelope ID:BD59DA8B-118E-48C8-AF94-9E6BC7CAE21E EXHIBIT C SECTION 3 OF THE HOUSING AND URBAN DEVELOPMENT ACT OF 1968 1. In all sub-contracts for work paid for with funds from this Contract over $10,000, the following clause (referred to as the Section 3 Clause), will be included: a) The work to be performed under this contract is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u (Section 3). The purpose of Section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD-assisted projects covered by Section 3, shall, to the greatest extent feasible, be directed to low- and very low-income persons, particularly persons who are recipients of HUD assistance for housing. b) The parties to this contract agree to comply with HUD's regulations in 24 CFR Part 135, which implement Section 3. As evidenced by their execution of this contract, the parties to this contract certify that they are under no contractual or other impediment that would prevent them from complying with the Part 135 regulations. 3. The Contractor agrees to include this Section 3 clause in every subcontract subject to compliance with regulations in 24 CFR Part 135, and agrees to take appropriate actions, as provided in an applicable provision of the subcontract or in this Section 3 clause, upon a finding that the subcontractor is in violation of the regulations in 24 CFR Part 135. The Contractor will not subcontract with any subcontractor where the Contractor has notice or knowledge that the subcontractor has been found in violation of the regulations in 24 CFR Part 135. 4. The Contractor will certify that any vacant employment positions, including training positions, that are filled (1) after the Contractor is selected but not before the contract is executed, and (2)with persons other than those to whom the regulations of 24 CFR Part 135 require employment opportunities be directed, were not filled to circumvent the Contractor's obligations under 24 CFR Part 135. 5. The Contractor agrees to publish and advertise all new employment opportunities and sub- contracting opportunities with the following types of organizations: a) Labor organization or representative of workers with which the Contractor has a collective bargaining agreement or other understanding, if any, a notice advising the labor organization or workers' representative of the Contractor's commitments under this Section 3 clause and will post copies of the notice in conspicuous places at the work site where both employees and applicants for training and employment positions can see the notice. The notice shall describe the Section 3 preference, availability of apprenticeship and training positions, the qualifications for each; and the name and location of the person(s) taking applications for each of the positions; and the anticipated date the work shall begin. b) Workforce Investment Board "One Stop Career Centers." c) Other low-income training organizations. 6. Noncompliance with HUD's regulations in 24 CFR Part 135 may result in sanctions, termination of this contract for default, and debarment or suspension from future HUD assisted contracts. 7. With respect to work performed in connection with Section 3 covered Indian housing assistance, section 7(b) of the Indian Self-Determination and Education Assistance Act (25 U.S.C. 405e) also applies to the work to be performed under this contract. Section 7(b) requires that to the greatest extent feasible (i) preference and opportunities for training and employment shall be given to Indians, and (ii) preference in the award of contracts and subcontracts shall be given to Indian organizations and Indian-owned Economic Enterprises. Parties to this contract that are subject to the provisions of Section 3 and Section 7(b) agree to comply with Section 3 to the maximum extent feasible, but not in derogation of compliance with Section 7(b). Grant Agreement between April 18,2023 City of Dublin and School of Imagination Page 15 of 16 104 DocuSig n Envelope ID:BD59DA8B-118E-48C8-AF94-9E6BC7CAE21E EXHIBIT D DEBARMENT AND SUSPENSION CERTIFICATION The Contractor, under penalty of perjury, certifies that, except as noted below, Contractor, its principals, and any named subcontractor: • Is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any federal agency; • Has not been suspended, debarred, voluntarily excluded or determined ineligible by any federal agency within the past three years; • Does not have a proposed debarment pending; and • Has not been indicted, convicted, or had a civil judgment rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past three years. If there are any exceptions to this certification, insert the exceptions in the following space. Exceptions will not necessary result in denial of award, but will be considered in determining Contractor responsibility. For any exception noted above, indicate below to whom it applies, initiating agency, and dates of action. Notes: Providing false information may result in criminal prosecution or administrative sanctions. The above certification is part of the Standard Services Agreement. Signing this Standard Services Agreement on the signature portion thereof shall also constitute signature of this Certification. Grant Agreement between April 18,2023 City of Dublin and School of Imagination Page 16 of 16 105 Agenda Item 4.5 i m i • STAFF REPORT CITY COUNCIL DATE: April 18, 2023 TO: Honorable Mayor and City Councilmembers FROM: Linda Smith, City Manager SU B.ECT: Consulting Services Agreement with Economic and Planning Systems, Inc. Prepared by: Jason Earl, Senior Management Analyst EXECUTIVE SUMMARY: The City of Dublin Two-Year Strategic Plan includes a Strategy and Objectives addressing housing affordability. This includes objectives to evaluate the current inclusionary zoning requirement, Affordable Housing In-Lieu Fee, and Commercial Linkage Fee. Staff released a Request for Proposals from consultants to assist with preparing an inclusionary zoning feasibility study and Commercial Linkage Fee nexus study. The City Council will consider approving an agreement with Economic and Planning Systems, Inc. to assist with preparing these studies. STAFF RECOMMENDATION : Adopt the Resolution Approving the Consulting Services Agreement Between the City of Dublin and Economic and Planning Systems, Inc. FINANCIAL IMPACT: The cost for this project will be charged to the City's Affordable Housing Fund. The Fiscal Year 2022-23 budget included sufficient funds to cover the cost of these services. DESCRIPTION : Background The City of Dublin Two-Year Strategic Plan includes Strategy 2 Housing Affordability. Included in this Strategy are the following two Objectives: • Objective 2.b: Ensure the City's inclusionary zoning regulations incentivize targeted housing production; and • Objective 2.c: Prepare a nexus study to evaluate the affordable housing commercial linkage fee and affordable housing in-lieu fee for for-sale and rental housing. To address these Strategic Plan Objectives, Staff proposes to prepare a feasibility study to evaluate Page 1 of 3 106 the City's current inclusionary zoning requirement and Affordable Housing In-Lieu Fee, and a nexus study to evaluate the City's Commercial Linkage Fee. These studies will analyze and assess targeted housing production, fees, and provide a housing market analysis to ensure that Dublin remains competitive for both housing and commercial development,while ensuring the availability of affordable housing. The Community Development Department released a Request for Proposals (RFP) on January 23, 2023, for a consultant to assist the Staff with preparing an inclusionary zoning and in-lieu fee feasibility study and Commercial Linkage Fee nexus study. The RFP (Attachment 3) was posted on the City's website and was sent to firms with experience preparing inclusionary zoning feasibility studies and nexus studies. The City received proposals from the five following firms: BAE Urban Economics, RSG, Strategic Economics, Keyser Marston Associates, and Economic and Planning Systems. Staff reviewed those proposals, conducted interviews, and selected Economic and Planning Systems, Inc. (EPS) to move forward in the contract process. Analysis Economic and Planning Systems, Inc. (EPS) was selected as their proposal demonstrated that they possess the experience and expertise that addresses the complete scope of work at a competitive price. EPS has previous experience working with Dublin and other Tri-Valley cities, including preparing an impact fee analysis for the City of Pleasanton. EPS will complete the project within six months of project initiation for a not to exceed amount of$79,629. Their scope of work and budget are included in Attachment 2. Staff is recommending that the City Council adopt the resolution (Attachment 1) approving the Consulting Services Agreement Between the City of Dublin and EPS to assist Staff with preparing the inclusionary zoning and in-lieu fee feasibility study and Commercial Linkage Fee nexus study (Attachment 2). STRATEGIC PLAN INITIATIVE: Strategy 2: Housing Affordability. Objective 2B: Ensure the City's inclusionary zoning regulations incentivize targeted housing production. Objective 2C: Prepare a nexus study to evaluate the affordable housing commercial linkage fee and affordable housing in-lieu fee for for-sale and rental housing. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The City Council Agenda was posted. ATTACHMENTS: 1) Resolution Approving the Consulting Services Agreement Between the City of Dublin and Economic and Planning Systems, Inc. 2) Exhibit A to the Resolution - Consulting Services Agreement between the City of Dublin and Economic and Planning Systems, Inc. (EPS) Page 2 of 3 107 3) Request for Proposals - Inclusionary Zoning Feasibility Study, and In-Lieu Fee and Commercial Linkage Fee Nexus Study Page 3 of 3 108 Attachment I RESOLUTION NO. XX - 23 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING THE CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF DUBLIN AND ECONOMIC AND PLANNING SYSTEMS, INC. WHEREAS, the City of Dublin Two-Year Strategic Plan includes addressing Housing Affordability and includes objectives to evaluate the City's current inclusionary zoning requirement, Affordable Housing In-Lieu Fee, and Commercial Linkage Fee; and WHEREAS, on January 23, 2023, the City issued a Request for Proposals for a consultant to assist with preparing an Inclusionary Zoning and Affordable Housing In-Lieu Fee Feasibility Study and Commercial Linkage Fee Nexus Study; and WHEREAS, five proposals were submitted in response to the RFP; and WHEREAS, Staff reviewed and evaluated the proposals and determined that Economic & Planning Systems, Inc. best met the City desired scope of services based on the quality and completeness of submission, cost to complete the desired tasks, and the firm's experience and expertise; and WHEREAS, the City desires to enter into a consulting services agreement with Economic & Planning Systems, Inc. for an amount not-to-exceed $79,629 to prepare an Inclusionary Zoning and Affordable Housing In-Lieu Fee Feasibility Study and Commercial Linkage Fee Nexus Study. NOW, THEREFORE, BE IT RESOLVED that the Dublin City Council does hereby approve the agreement with Economic & Planning Systems, Inc., attached hereto as Exhibit A. BE IT FURTHER RESOLVED that the City Manager is authorized to execute the agreement and take such further actions as may be necessary or appropriate to carry out the City Council's obligations pursuant to this Resolution. {Signatures on the following page} Reso. No. XX-23, Item X.X, Adopted XX/XX/2023 Page 1 of 2 109 PASSED, APPROVED AND ADOPTED this 18th day of April 2023, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: City Clerk Reso. No. XX-23, Item X.X, Adopted XX/XX/2023 Page 2 of 2 110 DocuSign Envelope ID:F76BAA39-EE82-4CO2-A7CD-9E4BC568D4F8 REVISED - Attachment 2 CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF DUBLIN AND ECONOMIC AND PLANNING SYSTEMS, INC. (EPS) FOR INCLUSIONARY ZONING AND IN-LIEU FEE FEASIBILITY STUDY AND COMMERCIAL LINKAGE FEE NEXUS STUDY THIS AGREEMENT for consulting services is made by and between the City of Dublin ("City") and Economic& Planning Systems (EPS) ("Consultant") (together sometimes referred to as the "Parties") as of April 18, 2023 (the "Effective Date"). Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in the Scope of Work attached as Exhibit A at the time and place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail. 1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on December 31, 2023, the date of completion specified in Exhibit A, and Consultant shall complete the work described in Exhibit A on or before that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Consultant to complete the services required by this Agreement shall not affect the City's right to terminate the Agreement, as referenced in Section 8. Notwithstanding the foregoing this Agreement may be extended on a month to month basis for up to 6 months upon the written consent of the Consultant and the City Manager, provided that: a) sufficient funds have been appropriated for such purchase, b) the price charged by the Consultant for the provision of the services described in Exhibit A does not increase. None of the foregoing shall affect the City's right to terminate the Agreement as provided for in Section 8. 1.2 Standard of Performance. Consultant shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged. 1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons. 1.4 Time. Consultant shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Subsection 1.2 above and to satisfy Consultant's obligations hereunder. Consulting Services Agreement between City of Dublin and EPS 04/18/2023 For Inclusionary Zoning and In-Lieu Fee Feasibility Study and Commercial Linkage Fee Nexus Study Page 1 of 15 111 DocuSign Envelope ID:F76BAA39-EE82-4CO2-A7CD-9E4BC568D4F8 Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed $79,629, notwithstanding any contrary indications that may be contained in Consultant's proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Consultant's proposal, attached as Exhibit B, regarding the amount of compensation, the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City in writing, Consultant shall not bill City for duplicate services performed by more than one person. Consultant and City acknowledge and agree that compensation paid by City to Consultant under this Agreement is based upon Consultant's estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Consultant. Consequently, the Parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement. 2.1 Invoices. Consultant shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. No individual performing work under this Agreement shall bill more than 2,000 hours in a fiscal year unless approved, in writing, by the City Manager or his/her designee. Invoices shall contain the following information: • Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.; • The beginning and ending dates of the billing period; • A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion; • A copy of the applicable time entries or time sheets shall be submitted showing the following: o Daily logs of total hours worked by each individual performing work under this Agreement o Hours must be logged in increments of tenths of an hour or quarter hour o If this Agreement covers multiple projects, all hours must also be logged by project assignment o A brief description of the work, and each reimbursable expense • The total number of hours of work performed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing services hereunder; Consulting Services Agreement between City of Dublin and EPS 04/18/2023 For Inclusionary Zoning and In-Lieu Fee Feasibility Study and Commercial Linkage Fee Nexus Study Page 2 of 15 112 DocuSign Envelope ID:F76BAA39-EE82-4CO2-A7CD-9E4BC568D4F8 • The Consultant's signature; • Consultant shall give separate notice to the City when the total number of hours worked by Consultant and any individual employee, agent, or subcontractor of Consultant reaches or exceeds 800 hours within a 12-month period under this Agreement and any other agreement between Consultant and City. Such notice shall include an estimate of the time necessary to complete work described in Exhibit A and the estimate of time necessary to complete work under any other agreement between Consultant and City, if applicable. 2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have 30 days from the receipt of an invoice that complies with all of the requirements above to pay Consultant. 2.3 Final Payment. City shall pay the last 10% of the total sum due pursuant to this Agreement within 60 days after completion of the services and submittal to City of a final invoice, if all services required have been satisfactorily performed. 2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement. In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment. 2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed the amounts shown on the compensation schedule attached hereto as Exhibit B. 2.6 Reimbursable Expenses. Reimbursable expenses are specified in Exhibit B, and shall not exceed $1,120. Expenses not listed in Exhibit B are not chargeable to City. Reimbursable expenses are included in the total amount of compensation provided under this Agreement that shall not be exceeded. 2.7 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes. 2.8 Payment upon Termination. In the event that the City or Consultant terminates this Agreement pursuant to Section 8, the City shall compensate the Consultant for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as Consulting Services Agreement between City of Dublin and EPS 04/18/2023 For Inclusionary Zoning and In-Lieu Fee Feasibility Study and Commercial Linkage Fee Nexus Study Page 3 of 15 113 DocuSign Envelope ID:F76BAA39-EE82-4CO2-A7CD-9E4BC568D4F8 of the date of written notice of termination. Consultant shall maintain adequate logs and timesheets to verify costs incurred to that date. 2.9 Authorization to Perform Services. The Consultant is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator. Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Consultant only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein. City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant's use while consulting with City employees and reviewing records and the information in possession of the City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long-distance telephone or other communication charges, vehicles, and reproduction facilities. Section 4. INSURANCE REQUIREMENTS. Before fully executing this Agreement, Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance listed below against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Consultant and its agents, representatives, employees, and subcontractors. Consistent with the following provisions, Consultant shall provide proof satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects, and that such insurance is in effect prior to beginning work. Consultant shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant's bid or proposal. Consultant shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all insurance required herein for the subcontractor(s) and provided evidence to City that such insurance is in effect. VERIFICATION OF THE REQUIRED INSURANCE SHALL BE SUBMITTED AND MADE PART OF THIS AGREEMENT PRIOR TO EXECUTION. Consultant shall maintain all required insurance listed herein for the duration of this Agreement. 4.1 Workers' Compensation. 4.1.1 General Requirements. Consultant shall, at its sole cost and expense, maintain Statutory Workers' Compensation Insurance and Employer's Liability Insurance for any and all persons employed directly or indirectly by Consultant. The Statutory Workers' Compensation Insurance and Employer's Liability Insurance shall be provided with limits of not less than $1,000,000 per accident. In the alternative, Consultant may rely on a self-insurance program to meet these requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets Consulting Services Agreement between City of Dublin and EPS 04/18/2023 For Inclusionary Zoning and In-Lieu Fee Feasibility Study and Commercial Linkage Fee Nexus Study Page 4 of 15 114 DocuSign Envelope ID:F76BAA39-EE82-4CO2-A7CD-9E4BC568D4F8 the standards of the California Labor Code shall be solely in the discretion of the Contract Administrator. The Workers' Compensation policy shall be endorsed with a waiver of subrogation in favor of the entity for all work performed by the Consultant, its employees, agents, and subcontractors. 4.1.2 Submittal Requirements. To comply with Subsection 4.1, Consultant shall submit the following: a. Certificate of Liability Insurance in the amounts specified in the section; and b. Waiver of Subrogation Endorsement as required by the section. 4.2 Commercial General and Automobile Liability Insurance. 4.2.1 General Requirements. Consultant, at its own cost and expense, shall maintain commercial general liability insurance for the term of this Agreement in an amount not less than $1,000,000 and automobile liability insurance for the term of this Agreement in an amount not less than $1,000,000 per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including without limitation, blanket contractual liability and the use of owned and non-owned automobiles. 4.2.2 Minimum Scope of Coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (most recent edition) covering comprehensive General Liability on an "occurrence" basis. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001, Code 1 (any auto). No endorsement shall be attached limiting the coverage. 4.2.3 Additional Requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy: a. The Insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis. Consulting Services Agreement between City of Dublin and EPS 04/18/2023 For Inclusionary Zoning and In-Lieu Fee Feasibility Study and Commercial Linkage Fee Nexus Study Page 5 of 15 115 DocuSign Envelope ID:F76BAA39-EE82-4CO2-A7CD-9E4BC568D4F8 b. City, its officers, officials, employees, and volunteers are to be covered as additional insureds as respects: liability arising out of work or operations performed by or on behalf of the Consultant; or automobiles owned, leased, hired, or borrowed by the Consultant. c. Consultant hereby agrees to waive subrogation which any insurer or contractor may require from vendor by virtue of the payment of any loss. Consultant agrees to obtain any endorsements that may be necessary to effect this waiver of subrogation. d. For any claims related to this Agreement or the work hereunder, the Consultant's insurance coverage shall be primary insurance as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. 4.2.4 Submittal Requirements. To comply with Subsection 4.2, Consultant shall submit the following: a. Certificate of Liability Insurance in the amounts specified in the section; b. Additional Insured Endorsement as required by the section; c. Waiver of Subrogation Endorsement as required by the section; and d. Primary Insurance Endorsement as required by the section. 4.3 Professional Liability Insurance. 4.3.1 General Requirements. Consultant, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than $2,000,000 covering the licensed professionals' errors and omissions. Any deductible or self-insured retention shall not exceed $150,000 per claim. 4.3.2 Claims-Made Limitations. The following provisions shall apply if the professional liability coverage is written on a claims-made form: a. The retroactive date of the policy must be shown and must be before the date of the Agreement. Consulting Services Agreement between City of Dublin and EPS 04/18/2023 For Inclusionary Zoning and In-Lieu Fee Feasibility Study and Commercial Linkage Fee Nexus Study Page 6 of 15 116 DocuSign Envelope ID:F76BAA39-EE82-4CO2-A7CD-9E4BC568D4F8 b. Insurance must be maintained and evidence of insurance must be provided for at least 3 years after completion of the Agreement or the work, so long as commercially available at reasonable rates. c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of this Agreement, Consultant shall purchase an extended period coverage for a minimum of 3 years after completion of work under this Agreement. d. A copy of the claim reporting requirements must be submitted to the City for review prior to the commencement of any work under this Agreement. 4.3.3 Submittal Requirements. To comply with Subsection 4.3, Consultant shall submit the Certificate of Liability Insurance in the amounts specified in the section. 4.4 All Policies Requirements. 4.4.1 Acceptability of Insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII. 4.4.2 Verification of Coverage. Prior to beginning any work under this Agreement, Consultant shall furnish City with complete copies of all Certificates of Liability Insurance delivered to Consultant by the insurer, including complete copies of all endorsements attached to the policies. All copies of Certificates of Liability Insurance and certified endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf. If the City does not receive the required insurance documents prior to the Consultant beginning work, it shall not waive the Consultant's obligation to provide them. The City reserves the right to require complete copies of all required insurance policies at any time. 4.4.3 Deductibles and Self-Insured Retentions. Consultant shall disclose to and obtain the written approval of City for the self-insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, employees, and volunteers; or the Consultant shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses. 4.4.4 Wasting Policies. No policy required by this Section 4 shall include a "wasting" policy limit (i.e. limit that is eroded by the cost of defense). 4.4.5 Endorsement Requirements. Each insurance policy required by Section 4 shall be endorsed to state that coverage shall not be canceled by either party, except after 30 days' prior written notice has been provided to the City. Consulting Services Agreement between City of Dublin and EPS 04/18/2023 For Inclusionary Zoning and In-Lieu Fee Feasibility Study and Commercial Linkage Fee Nexus Study Page 7 of 15 117 DocuSign Envelope ID:F76BAA39-EE82-4CO2-A7CD-9E4BC568D4F8 4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein. 4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Consultant's breach: • Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement; • Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/or • Terminate this Agreement. Section 5. INDEMNIFICATION AND CONSULTANT'S RESPONSIBILITIES. Refer to the attached Exhibit C, which is incorporated herein and made a part of this Agreement. Section 6. STATUS OF CONSULTANT. 6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. This Agreement shall not be construed as an agreement for employment. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subsection 1.3; however, otherwise City shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this Agreement. Consultant further acknowledges that Consultant performs Services outside the usual course of the City's business; and is customarily engaged in an independently established trade, occupation, or business of the same nature as the Consultant performs for the City and has the option to perform such work for other entities. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. Consulting Services Agreement between City of Dublin and EPS 04/18/2023 For Inclusionary Zoning and In-Lieu Fee Feasibility Study and Commercial Linkage Fee Nexus Study Page 8 of 15 118 DocuSign Envelope ID:F76BAA39-EE82-4CO2-A7CD-9E4BC568D4F8 6.2 Consultant Not an Agent. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever. Section 7. LEGAL REQUIREMENTS. 7.1 Governing Law. The laws of the State of California shall govern this Agreement. 7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with all laws and regulations applicable to the performance of the work hereunder, including but not limited to, the California Building Code, the Americans with Disabilities Act, and any copyright, patent or trademark law. Consultant's failure to comply with any law(s)or regulation(s) applicable to the performance of the work hereunder shall constitute a breach of contract. 7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Consultant and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program. 7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. Consultant represents and warrants to City that Consultant and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City. 7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis of a person's race, sex, gender, religion (including religious dress and grooming practices), national origin, ancestry, physical or mental disability, medical condition (including cancer and genetic characteristics), marital status, age, sexual orientation, color, creed, pregnancy, genetic information, gender identity or expression, political affiliation or belief, military/veteran status, or any other classification protected by applicable local, state, or federal laws (each a "Protected Characteristic"), against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement. Consultant shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement. Section 8. TERMINATION AND MODIFICATION. Consulting Services Agreement between City of Dublin and EPS 04/18/2023 For Inclusionary Zoning and In-Lieu Fee Feasibility Study and Commercial Linkage Fee Nexus Study Page 9 of 15 119 DocuSign Envelope ID:F76BAA39-EE82-4CO2-A7CD-9E4BC568D4F8 8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant. Consultant may cancel this Agreement upon 30 days'written notice to City and shall include in such notice the reasons for cancellation. In the event of termination, Consultant shall be entitled to compensation for services performed to the effective date of termination; City, however, may condition payment of such compensation upon Consultant delivering to City any or all documents, photographs, computer software, video and audio tapes, and other materials provided to Consultant or prepared by or for Consultant or the City in connection with this Agreement. 8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Consultant understands and agrees that, if City grants such an extension, City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period. 8.3 Amendments. The Parties may amend this Agreement only by a writing signed by all the Parties. 8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant's unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Consultant. Consultant may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Consultant shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator. 8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant shall survive the termination of this Agreement. 8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City's remedies shall include, but are not limited to, the following: 8.6.1 Immediately terminate the Agreement; Consulting Services Agreement between City of Dublin and EPS 04/18/2023 For Inclusionary Zoning and In-Lieu Fee Feasibility Study and Commercial Linkage Fee Nexus Study Page 10 of 15 120 DocuSign Envelope ID:F76BAA39-EE82-4CO2-A7CD-9E4BC568D4F8 8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement; 8.6.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or 8.6.4 Charge Consultant the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Consultant pursuant to Section 2 if Consultant had completed the work. Section 9. KEEPING AND STATUS OF RECORDS. 9.1 Records Created as Part of Consultant's Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Consultant hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Consultant agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both Parties. 9.2 Consultant's Books and Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of 3 years, or for any longer period required by law, from the date of final payment to the Consultant to this Agreement. 9.3 Inspection and Audit of Records. Any records or documents that Subsection 9.2 of this Agreement requires Consultant to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds $10,000.00, the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of 3 years after final payment under the Agreement. Section 10. MISCELLANEOUS PROVISIONS. 10.1 Attorneys' Fees. If a party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees in addition to any other relief to which Consulting Services Agreement between City of Dublin and EPS 04/18/2023 For Inclusionary Zoning and In-Lieu Fee Feasibility Study and Commercial Linkage Fee Nexus Study Page 11 of 15 121 DocuSign Envelope ID:F76BAA39-EE82-4CO2-A7CD-9E4BC568D4F8 that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose. 10.2 Venue. In the event that either party brings any action against the other under this Agreement, the Parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Alameda or in the United States District Court for the Northern District of California. 10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. 10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement. 10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the Parties. 10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper. 10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Consultant in a "conflict of interest," as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq. Consultant shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Section 1090 et seq. Consultant hereby warrants that it is not now, nor has it been in the previous 12 months, an employee, agent, appointee, or official of the City. If Consultant was an employee, agent, appointee, or official of the City in the previous 12 months, Consultant warrants that it did not participate in any manner in the forming of this Agreement. Consultant understands that, if this Agreement is made in violation of California Government Code Section 1090 et seq., the entire Agreement is void and Consultant will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Consultant will be required to reimburse the City for any sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of California Government Code Consulting Services Agreement between City of Dublin and EPS 04/18/2023 For Inclusionary Zoning and In-Lieu Fee Feasibility Study and Commercial Linkage Fee Nexus Study Page 12 of 15 122 DocuSign Envelope ID:F76BAA39-EE82-4CO2-A7CD-9E4BC568D4F8 Section 1090 et seq., and, if applicable, will be disqualified from holding public office in the State of California. At City's sole discretion, Consultant may be required to file with the City a Form 700 to identify and document Consultant's economic interests, as defined and regulated by the California Fair Political Practices Commission. If Consultant is required to file a Form 700, Consultant is hereby advised to contact the Dublin City Clerk for the Form 700 and directions on how to prepare it. 10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials. 10.9 Contract Administration. This Agreement shall be administered by the City Manager ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee. 10.10 Notices. Any written notice to the Consultant shall be sent to: Economic& Planning Systems, Inc. Attn: Ashleigh Kanat, Principal 1330 Broadway, Suite 450 Oakland, CA 94612 Any written notice to City shall be sent to: City of Dublin Attn: Jason Earl 100 Civic Plaza Dublin, CA 94568 10.11 Integration. This Agreement, including the scope of work attached hereto and incorporated herein as Exhibits A, B, and C represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral. Exhibit A Scope of Services Exhibit B Compensation Schedule & Reimbursable Expenses Exhibit C Indemnification 10.12 Counterparts and Electronic Signatures. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement. Counterparts delivered and/or signatures executed by City-approved electronic or digital means shall have the same force and effect as the use of a manual signature. Both Parties desire this Agreement to be electronically signed in accordance with applicable federal and California law. Either Party may revoke its agreement to use electronic signatures at any time by giving notice to the other Party. Consulting Services Agreement between City of Dublin and EPS 04/18/2023 For Inclusionary Zoning and In-Lieu Fee Feasibility Study and Commercial Linkage Fee Nexus Study Page 13 of 15 123 DocuSign Envelope ID:F76BAA39-EE82-4CO2-A7CD-9E4BC568D4F8 10.13 Certification per Iran Contracting Act of 2010. In the event that this contract is for one million dollars ($1,000,000.00) or more, by Consultant's signature below Consultant certifies that Consultant, and any parent entities, subsidiaries, successors or subunits of Consultant are not identified on a list created pursuant to subdivision (b) of Section 2203 of the California Public Contract Code as a person engaging in investment activities in Iran as described in subdivision (a) of Section 2202.5, or as a person described in subdivision (b) of Section 2202.5 of the California Public Contract Code, as applicable. SIGNATURES ON FOLLOWING PAGE Consulting Services Agreement between City of Dublin and EPS 04/18/2023 For Inclusionary Zoning and In-Lieu Fee Feasibility Study and Commercial Linkage Fee Nexus Study Page 14 of 15 124 DocuSign Envelope ID:F76BAA39-EE82-4CO2-A7CD-9E4BC568D4F8 The Parties have executed this Agreement as of the Effective Date. The persons whose signatures appear below certify that they are authorized to sign on behalf of the respective Party. CITY OF DUBLIN ECONOMIC & PLANNING SYSTEMS, INC. c—DocuSigned by: \.—dA218963C73Gd4S Linda Smith, City Manager Ashleigh Kanat, Principal Attest: Consultant's DIR Registration Number (if applicable) Marsha Moore, City Clerk Approved as to Form: City Attorney 3070368.1 Consulting Services Agreement between City of Dublin and EPS 04/18/2023 For Inclusionary Zoning and In-Lieu Fee Feasibility Study and Commercial Linkage Fee Nexus Study Page 15 of 15 125 DocuSign Envelope ID:F76BAA39-EE82-4CO2-A7CD-9E4BC568D4F8 EXHIBIT A SCOPE OF SERVICES EPS recognizes the importance of a balanced and healthy housing sector to sustaining the vitality of a local economy. As an integral part of its practice, EPS provides a range of services related to housing development and policy, including the preparation of inclusionary housing and commercial linkage fee programs. Mixed-income, or inclusionary, housing ordinances have become a common tool for ensuring a diverse housing supply within a given community. EPS works with jurisdictions to develop and retool their programs to meet changing markets and performs the calculations and analysis to establish fees in lieu of building homes on site. In addition, EPS has developed numerous fee programs, based on a "nexus" analysis to support affordable housing by assessing the impact of new, nonresidential construction on growth in demand for new affordable housing. While a new (or updated) commercial linkage fee requires the preparation of a nexus study, a new or updated inclusionary housing program and associated in-lieu fees do not. EPS Work Program The following section describes the work program proposed by EPS to support the City in studying and updating inclusionary housing and commercial/housing linkage fee programs. Task 1 - Project Initiation and Ongoing Project Management EPS will participate in a project initiation kick-off meeting via phone or videoconference with City staff to discuss the Project, how the current programs are serving (or not serving) the needs of the City, and the specific objectives. EPS will use this opportunity to identify and request existing data, documents, and other pertinent information that City staff can provide. In addition, EPS will seek any recommendations that the City can provide regarding stakeholders with whom EPS should communicate. EPS will schedule a recurring check-in meeting with staff on a regular basis to facilitate communication. Task 2—Survey of Fees in Peer Jurisdictions EPS will conduct a survey of up to five other jurisdictions in the Tri-Valley area that Dublin considers to be "peer" cities, plus a sixth Bay Area peer city, that have affordable housing inclusionary requirements, in-lieu fees on residential development, and commercial linkage fees.As a deliverable, EPS will produce a summary matrix that can be incorporated into final documents and presentations. Task 3— Developer/Stakeholder Outreach As described in Task 1, EPS will work with City staff to identify stakeholders with whom to engage to identify potential issues of concern or priority with regard to updates to the inclusionary housing program and commercial/housing linkage fee. Such groups might include members from the local business community, commercial and residential developers that are active in the region, the Chamber of Commerce, and housing advocacy groups, with an interest in the Inclusionary Housing and commercial/housing linkage fee programs. Consulting Services Agreement between City of Dublin and EPS 04/18/2023 For Inclusionary Zoning and In-Lieu Fee Feasibility Study and Commercial Linkage Fee Nexus Study Exhibit A— Page 1 of 3 126 DocuSign Envelope ID:F76BAA39-EE82-4CO2-A7CD-9E4BC568D4F8 EPS will conduct targeted one-on-one phone or videoconference outreach to selected stakeholders who are likely to have specific technical information that can define or validate various assumptions related to market and economic conditions necessary for the analyses in Tasks 4 and 5. EPS finds that these individualized meetings are the preferred setting for stakeholders to share this type of information. Task 4—Inclusionary Zoning and In-Lieu Fee Feasibility Study Subtask 4.1:Housing Prototypes and Inclusionary Scenarios Drawing on feedback provided at the project initiation meeting and preliminary research on local development conditions, EPS will develop a set of up to four(4) ownership and rental housing prototypes for feasibility analysis that will be vetted with City staff. Additionally, EPS will suggest a range of inclusionary requirement alternatives for feasibility testing, including the City's current requirements. The other requirements will be informed by EPS's experience developing inclusionary programs in other jurisdictions in California, as well as the survey of inclusionary programs in peer cities. Subtask 4.2:Inclusionary Zoning Economic Feasibility Analysis EPS will research the local housing market prices and development costs by housing prototype, recent construction and pipeline projects, land pricing, required developer profit, and other trends reflecting housing and real estate inputs. This research will reflect the targeted outreach to local developers identified at the project initiation meeting in order to vet these inputs. EPS will assemble a set of"static" pro forma financial models representing the identified housing prototypes, and use these models to assess the development feasibility of these prototypes under the identified inclusionary policy alternatives. The resulting profitability for each prototype under each inclusionary alternative will be compared to each other as well as to a minimum market profitability metric established through research and stakeholder input. Subtask 4.3:In-Lieu Fee Calculation As part of the pro forma analysis, EPS will calculate an in-lieu fee reflecting each inclusionary alternative, demonstrating the fee level that is equivalent to the cost to the developer of providing the inclusionary units onsite. Task 4 Deliverables: EPS will produce a Draft Inclusionary Zoning and In-Lieu Feasibility Analysis Report for review and comment by City staff. The Report will include an executive summary containing key findings; description of the technical analysis; recommendations for an inclusionary housing program; summary of research on inclusionary programs and in-lieu fees in comparable jurisdictions; and all associated tables and calculations. EPS will accept one round of comments from City staff and will incorporate these comments into a Final Report. Task 5—Commercial Linkage Fee Nexus Study EPS will calculate updated affordable housing fees for commercial development through the preparation of a commercial linkage fee nexus analysis. The nexus (i.e., linkage) between new nonresidential development and the demand for affordable housing is derived by preparing employment density and compensation estimates of future employees for several nonresidential land use types (e.g., retail, office, industrial, lodging, etc.). New household formation resulting from new employment will be categorized by Consulting Services Agreement between City of Dublin and EPS 04/18/2023 For Inclusionary Zoning and In-Lieu Fee Feasibility Study and Commercial Linkage Fee Nexus Study Exhibit A— Page 2 of 3 127 DocuSign Envelope ID:F76BAA39-EE82-4CO2-A7CD-9E4BC568D4F8 income category(e.g., very low, low, moderate, above-moderate) to estimate total housing demand. These calculations include consideration of local trends in household formation (e.g., average number of workers per household). The demand by land use category will be converted into a fee, on a per-building-square- foot basis, based on the affordability gap with regard to very low, low, and moderate-income household earnings and the typical cost of housing in Dublin. In comparable recent projects, the maximum nexus-supported fee generated by the industry-standard analysis has been significantly higher than jurisdictions have wished to implement. Findings from the fee survey(Task 2) can be considered along with the City's economic and community development objectives to determine an appropriate fee level. Task 5 Deliverables: EPS will produce a Draft Commercial Linkage Fee Nexus Study for review and comment by City staff. The Report will include an executive summary containing key findings; description of the technical analysis; recommendations for updated linkage fees; summary of research on linkage fee programs and fees in comparable jurisdictions; and all associated tables and calculations. EPS will accept one round of comments from City staff and will incorporate these comments into a Final Report. Task 6—Public Presentations EPS will participate in one (1) Planning Commission Meeting and two (2) City Council Meetings. The Planning Commission Meeting and the first City Council Meeting will be used to present the preliminary findings of the Inclusionary Zoning and In-Lieu Fee Feasibility Study and the Commercial Linkage Fee Study, answer any questions from City officials, and receive direction on key policy and implementation considerations. EPS recommends that these meetings be structured as study sessions to allow for more informal discussion. The second City Council meeting may be the adoption hearing. The EPS budget assumes that these meetings will take place in person. Virtual attendance would result in cost savings. Should it be determined that additional public presentations are needed, they can be accommodated through a scope and budget amendment. Please note that we will work to roll out these two studies along the same timeline so that both go to the Planning Commission and City Council at the same time. Occasionally, one study is able to move ahead more quickly than the other. Should this circumstance arise, EPS will coordinate with City staff for the best possible outcome. Schedule EPS is available to begin work on this study immediately upon authorization to proceed and is prepared to complete the scoped work within approximately six(6) months of engagement, as outlined in the City's RFP and shown in Table 1. This schedule assumes that the required input and data from City staff is provided in a timely manner. This schedule targets a City Council adoption hearing in October, with study session-style presentations to the Planning Commission and City Council in August and September, respectively. EPS anticipates finalizing a detailed project schedule upon project initiation. Table 1 Project Schedule May June July August ',.September', October',. Task DescriP[ion _ 2023 2023 2023 2023 2023 2023 Task 1:Project In tlatlon and Project Management K M ',,M M M M M M ',.M M ',.M M Task 2:Survey of Fees In Peer Jurisdictions - ',, Task 3 Developer/Stakeholder Outreach Task 4:Inclus ovary Zoning and In Lieu Feasblty Study F Task 5'.Comriercial Linkage Fee Nexus SWdy P Task 6'.Public PresenWUons P P P KEY going Work - eling witM1 Stall K:KickoX Meeting F.Final deliverable P:P esentations Consulting Services Agreement between City of Dublin and EPS 04/18/2023 For Inclusionary Zoning and In-Lieu Fee Feasibility Study and Commercial Linkage Fee Nexus Study Exhibit A— Page 3 of 3 128 DocuSign Envelope ID:F76BAA39-EE82-4CO2-A7CD-9E4BC568D4F8 EXHIBIT B COMPENSATION SCHEDULE & REIMBURSABLE EXPENSES Principal and Deputy Project Project Research Staff Direct Costs/ Grand Project Manager Manager Advisor Analyst Subtotal Reimbursables[2] Total Tasks Kanat Ren Smith Hourly Billing Rates[1] $300 $195 $325 $170 Task 1:Project Initiation and 12 15 0 0 $6,525 $0 $6,525 Ongoing Project Management[3] Task 2:Survey of Fees in Peer 2 7 0 12 $4,005 $0 $4,005 Jurisdictions Task 3:Developer/Stakeholder 8 12 0 2 $5,080 $0 $5,080 Outreach Task 4:InclusionaryZoning and In- 25 50 4 20 $21,950 $500 $22,450 Lieu Fee Feasibility Study Task 5:Commercial Linkage Fee 25 50 4 20 $21,950 $500 $22,450 Nexus Study Task 6:Public Presentations[4] 18 30 0 3 $11,760 $120 $11,880 Total Project Budget 90 164 8 57 $71,270 $1,120 $72,390 10%Contingency $7,239 Total Budget with 10%Contingency $79,629 [1]Hourly billing rates are effective for 2023 and subject to annual revision. [2]Direct costs/reimbursables include data acquisition and staff travel. [3]Task includes one(1)virtual kick-off meeting with staff,and approximately biweekly project management meetings with the client team for duration of Study. [4]Public presentations include one(1)Planning Commission meeting and two(2)City Council meetings. Consulting Services Agreement between City of Dublin and EPS 04/18/2023 For Inclusionary Zoning and In-Lieu Fee Feasibility Study and Commercial Linkage Fee Nexus Study Exhibit B—Page 1 of 1 129 DocuSign Envelope ID:F76BAA39-EE82-4CO2-A7CD-9E4BC568D4F8 EXHIBIT C INDEMNIFICATION Consultant shall indemnify, defend with counsel acceptable to City, and hold harmless City and its officers, elected officials, employees, agents and volunteers from and against any and all liability, loss, damage, claims, expenses, and costs (including without limitation, attorney's fees and costs and fees of litigation) (collectively, "Liability") of every nature arising out of or in connection with Consultant's performance of the services called for or its failure to comply with any of its obligations contained in this Agreement, except such Liability caused by the sole negligence or willful misconduct of City. Notwithstanding the forgoing, to the extent this Agreement is a "construction contract" as defined by California Civil Code Section 2782, as may be amended from time to time, such duties of Consultant to indemnify shall not apply when to do so would be prohibited by California Civil Code Section 2782. The Consultant's obligation to defend and indemnify shall not be excused because of the Consultant's inability to evaluate Liability or because the Consultant evaluates Liability and determines that the Consultant is not liable to the claimant. The Consultant must respond within 30 days to the tender of any claim for defense and indemnity by the City. If the Consultant fails to accept or reject a tender of defense and indemnity within 30 days, in addition to any other remedy authorized by law, so much of the money due the Consultant under and by virtue of this Agreement as shall reasonably be considered necessary by the City, may be retained by the City until disposition has been made of the claim or suit for damages, or until the Consultant accepts or rejects the tender of defense, whichever occurs first. 3070368.1 Consulting Services Agreement between City of Dublin and EPS 04/18/2023 For Inclusionary Zoning and In-Lieu Fee Feasibility Study and Commercial Linkage Fee Nexus Study Exhibit C—Page 1 of 1 130 Attachment 3 ilkh D U BL I N Date: January 23, 2023 CALIFORNIA THE NEW Project Title: Request for Proposals — Inclusionary Zoning Feasibility AMERICAN Study, and In-Lieu Fee and Commercial Linkage Fee BACKYARD Nexus Study Description: The City of Dublin Community Development Department invites firms to submit proposals to prepare an Inclusionary Zoning Feasibility Study for the percentage of affordable units required of residential development projects, and a Nexus Study to establish an updated Inclusionary Zoning In-Lieu Fee and Commercial Linkage Fee. Please refer to the attached Request for Proposals for complete details and submittal requirements. Proposal Due: Monday, February 20, 2023 at 4:00p.m. PST Interviews: Week of March 6 (Tentative) Contract Award: April 18, 2023 (Tentative) Contact: Jason Earl Senior Management Analyst City of Dublin 100 Civic Plaza City Council Dublin, CA 94568 925.833.6650 925-833-6610 City Manager jason.earl@dublin.ca.gov 925.833.6650 Community Development 925.833.6610 Economic Development 925.833.6650 Finance/IT 925.833.6640 Fire Prevention 925.833.6606 Human Resources 925.833.6605 The City of Dublin reserves the right to reject any and all proposals. Parks&Community Services 925.833.6645 Police 925.833.6670 Public Works 925.833.6630 100 Civic Plaza Dublin,CA 94568 P 925.833.6650 F 925.833.6651 www.dublin.ca.gov 131 Request for Proposals Inclusionary Zoning Feasibility Study and In-Lieu Fee and Commercial Linkage Fee Nexus Study City of Dublin Community Development Department TABLE OF CONTENTS 1. Introduction 2. Scope of Services 3. Submittal Requirements 4. Selection Process 5. Selection Schedule Attachments: A. Standard Consulting Services Agreement 132 1. Introduction The City of Dublin is located at the intersection of Highways 1-580 and 1-680 in eastern Alameda County. The City was incorporated in 1982 and has a current population of approximately 72,000 people. Over the past 25 years Dublin has gone through a rapid growth cycle, with much of that growth focused on undeveloped land in eastern Dublin. The City is also experiencing redevelopment/revitalization of the commercial core of Downtown Dublin, and transit-oriented development around the City's two Bay Area Rapid Transit (BART) stations. The Community Development Department is looking for a consultant to conduct a Feasibility Study to evaluate the percentage of affordable units required of single-family and multifamily for-sale or rental residential development projects, and a Nexus Study to establish revised Inclusionary Zoning In-Lieu and Commercial Linkage Fees. This study would include a comparison of requirements by other similar cities and recommendations for the City of Dublin. The City is requesting interested individuals/firms to submit proposals to conduct these studies. 2. Scope of Services The selected consultant will: • Prepare a feasibility study which evaluates the economic tradeoffs of requiring a certain percentage of affordable units in new single-family residential and multi-family for-sale and rental residential developments in Dublin. • Prepare a nexus-based cost allocation study, to establish affordable housing in-lieu fees and the Commercial Linkage fees based on quantified demand for affordable housing that is generated by new market-rate housing and commercial development in the City of Dublin. Nexus analysis must provide a basis and methodology for establishing In-Lieu fees, and the Commercial Linkage fees that are consistent with State and Federal requirements, and proportional to the impact of the development. Provide studies that include, but are not limited to, including the following: o Introduction and policy context. o Background analysis and assumptions which include outreach to the interested parties and stakeholders, including, but not limited to local developers, affordable housing stakeholders and residents. o Detailed descriptions of cost assumptions and other data points. o Analysis of hypothetical development projects/proforma including adequate profit margins. Comparison of the City of Dublin's current and recommended required percentage of affordable units, the In-Lieu Fee, and the Commercial Linkage Fee with that of other communities in the Tri-Valley and similar cities in the Bay Area. • Submit a report with clear findings about the economic viability and recommendations on the required percentage of affordable units in new residential developments, in-lieu fee, and the commercial linkage fee. • Attend two City Council meetings to present conclusions and recommendations and to answer questions regarding the feasibility and nexus studies. • Complete the tasks described in this request for proposals within 6 months of the project kick-off or as otherwise agreed to in the final scope of work. This timeline can be extended if the City of Dublin and the Consultant mutually agree to extend the timeline. 3. Submittal Requirements 133 The Consultant chosen to work with the City of Dublin staff to complete the Feasibility Study and Nexus Study should at a minimum possess the following qualifications: • Experience with Inclusionary Requirements, In-Lieu Fees, and Commercial Linkage Fees. • Familiarity with the City of Dublin,the existing Inclusionary requirement, the In-Lieu Fee, and the Commercial Linkage Fee, and applicable state and federal laws. Please prepare and organize your submittal based on the requirements provided below. Any additional information that you would like to include should be placed in a separated section at the back of your submittal. Please note, however, that the submittal is limited to 8 pages maximum (excluding resumes) and should be submitted on 8%2 x 11 paper, in 12-point font. Page limit excludes a table of contents, tabbed dividers, and resumes for Consultant's Team, and submitted as a PDF document. 1. Enclose a cover letter not to exceed one page, describing the firm's interest and commitment to providing the City with the requested services. The cover letter shall be signed by the person authorized by the firm to negotiate a contract with the City of Dublin. 2. State the qualifications and experience of the firm/individual(s). Please emphasize the specific qualifications and experience with engagements of similar scope and complexity. 3. Provide at least three references(names and current phone numbers)from recent work(previous five years) of a similar scope and nature to the services outlined in this request for proposals. Please include a brief description of the work performed and the role your firm performed. 4. List key staff members, including identification of the Principal-in-Charge and Project Manager/primary point-of-contact, and applicable licenses and/or certifications. Include each team member's availability, including all existing committed hours, and the ability of being able to complete the project on time and within budget. 5. Provide an approach to completing this project, showing the flow of various tasks of the work and demonstrating the clear understanding of the requested work. 6. Provide a project schedule. 7. Provide confirmation of your firm's ability to meet the City's standard Services Agreement, including insurance requirements (Attachment A). Exceptions to the Agreement and insurance requirements shall be specifically noted in your submittal along with the reason for the changes. These exceptions will be taken into consideration in evaluating the proposal. 8. Provide a project schedule. 9. Present the proposed project budget, to include a compensation rate schedule for services. Please provide an electronic copy of your Proposal to City via email no later than February 20, 2023, by 4:00 p.m. PST. Submittals should be sent to the following email address: City of Dublin, Community Development Department Attention: Jason Earl jason.earl@dublin.ca.gov Proposals shall be submitted as PDF documents via email by the deadline. Emailed proposals sent after the proposal due date will NOT be accepted. Any Proposal received after the stated deadline will not be accepted for consideration. 134 Standard Consulting Agreement: It is anticipated that the services covered by the Agreement resulting from this solicitation will be performed on a time and materials fee basis for a specified scope of work.The term of the agreement will begin May 15t, 2023 (tentative based on date the contract is awarded). A sample of the City's Standard Consulting Agreement (Agreement), including insurance requirements, is provided as Attachment A. If the interested firm desires to take exception to the Agreement and/or insurance requirements, the interested firm shall clearly identify proposed changes to the Agreement and furnish the reason for these changes, which shall be included in the qualification. Exceptions will be taken into consideration in evaluating Proposals. Otherwise, the interested firm is to state in the proposal that the Agreement and insurance requirements are acceptable. Consideration for exceptions will not be considered if not included in the submitted proposal. Conflict of Interest Proposer agrees that, for the term of this contract, no member, officer or employee of the City of Dublin, or of a public body within Alameda County or member or delegate to the Congress of the United States, during his/her tenure or for one year thereafter, shall have any direct interest in the contracts or any direct or material benefit arising therefrom. Proposers must provide a list of any potential conflicts of interest in working for the City of Dublin. This must include, but is not limited to, a list of your firm's clients who are the following: Private clients located or operating within the City of Dublin limits, Dublin San Ramon Service District, US Army Camp Parks and/or the County of Alameda, and a brief description of work for these clients. Proposers must also identify any other clients (including public entities) that may pose a potential conflict of interest, as well as a brief description of work you provide to these clients. This list must include all potential conflicts of interest within the year prior to the release of this RFP as well as current and future commitments to other projects. Principals and those performing work for City of Dublin may be required to submit a California Fair Political Practices Commission (FPPC) Form 700: Statement of Economic Interests documenting potential financial conflicts of interest. For additional information, proposers should refer to the FPPC website at www.fppc.ca.gov/index.php?id=500. Insurance Requirements The Contractor shall provide insurance coverage as follows in conformance with the City of Dublin's requirements: General Liability Insurance $1,000,000 Automobile Liability Insurance $1,000,000 Professional Liability Insurance $2,000,000 Workers' Compensation Insurance $1,000,000 4. Section 4—Selection Process 135 Submittals will be evaluated using the following criteria: 1. Qualifications and specific experience of key project team members. 2. Quality and completeness of the proposal. 3. Experience with engagement of similar scope and complexity. 4. Satisfaction of previous clients. 5. Cost of providing consultant services for this project. A subcommittee selected by City Staff will evaluate the submittals provided in response to this RFP and invite select firms to participate in interviews. The highest rated firms may be invited to negotiate a final agreement, including compensation. If an agreement is not reached, negotiations may be terminated and commenced with the next most qualified firm. The recommendation of the Community Development Department will be submitted by the City Council for award of contract to the selected firm. The City reserves the right to reject any or all proposals. The City reserves the right to award a contract to the firm(s) that the City feels best meet the requirements of this RFP and the needs of the City. The City reserves the right to reject any and all proposals prior to execution of an Agreement, with no penalty to the City. 5. Section 5—Selection Schedule January 23, 2023 Initiated Request for Proposals February 20, 2023 Proposals submitted as PDF documents via email no later than 4:00 p.m. PST to: Jason Earl Senior Management Analyst iason.earl@dublin.ca.gov March 10, 2023 Interviews the week of March 6, 2023 (Tentative) April 18, 2023 City Council consideration to award contracts (Tentative) All questions or other communications regarding this RFP shall be directed to Jason Earl at 925-833-6610 or iason.earl@dublin.ca.gov 5273296.1 136 ATTACHMENT A Standard Consulting Services Agreement Removed for purposes of the April 18, 2023 Regular City Council Meeting Packet 137 Agenda Item 4.6 alp DUBLIN STAFF REPORT CALIFORNIA CITY COUNCIL DATE: April 18, 2023 TO: Honorable Mayor and City Councilmembers FROM: Linda Smith, City Manager SU ELECT: Payment Issuance Report and Electronic Funds Transfers Prepared by: Darlynn Haas, Management Analyst II EXECUTIVE SUMMARY: The City Council will receive a listing of payments issued from March 1, 2023 - March 31, 2023, totaling$12,776,142.24. STAFF RECOMMENDATION : Receive the report. FINANCIAL IMPACT: Summary of Payments Issued Report Period March 1, 2023 - March 31, 2023 Total Number of Payments: 360 Total Amount of Payments: $12,776,142.24 DESCRIPTION : The Payment Issuance Report (Attachment 1) provides a listing of all payments for the period beginning March 1, 2023,through March 31, 2023. This report is provided in accordance with the policy adopted November 15, 2011, in Resolution No.189-11. The listing of payments has been reviewed in accordance with the policies for processing payments and expenditures. The City's practice of reporting payments to the City Council after the payments have been made is in compliance with California Government Code Sections 37208 (b) and (c), which allow for an agency to make payments without first being audited by the legislative body, as long as such Page 1 of 2 138 payments are: 1) conforming to a budget approved by ordinance or resolution of the legislative body; and 2) presented to the legislative body for ratification and approval in the form of an audited comprehensive annual financial report. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH : The City Council Agenda was posted. ATTACHMENTS: 1) Payment Issuance Report for March 2023 Page 2 of 2 139 Attachment I City of Dublin Payment Issuance Report Print Date: 4/5/2023 Payments Dated 3/1/2023 through 3/31/2023 Page 1 of 9 Date Issued Payee Description Amount 3/1/2023 RETIREES REIMB RETIREE MEDICAL JAN-MAR 2023 191,825.09 Payments Issued 3/1/2023 Total: 191,825.09 3/2/2023 RETIREES REIMB RETIREE MEDICAL JAN-MAR 2023 2,874.18 3/2/2023 SUAREZ&MUNOZ CONSTRUCTION RETENTION RELEASE 180,000.00 Payments Issued 3/2/2023 Total: 182,874.18 3/3/2023 CALPERS CALPERS ARREARS CONTRIBUTIONS 9,633.35 Payments Issued 3/3/2023 Total: 9,633.35 3/6/2023 EMPLOYMENT DEVELOPMENT DEPT CA STATE WITHHOLDING PE 2/24/2023 20,860.27 3/6/2023 HEALTHEQUITY,INC. HEALTHEQUITY:PE 2/27/23 5,272.10 3/6/2023 IC MA 401 PLAN DEFERRED COMP 401A:PE 2/27/23 1,316.87 3/6/2023 I C M A 457 PLAN DEFERRED COMP 457:PE 2/27/23 28,481.29 3/6/2023 INTERNAL REVENUE SERVICE FEDERAL WITHHOLDING PE 2/24/2023 66,922.55 3/6/2023 US BANK-PARS PARS:PE 2/24/23 2,788.14 Payments Issued 3/6/2023 Total: 125,641.22 3/7/2023 ADAMSON POLICE PRODUCTS SHOULDER PATCHES 177.87 3/7/2023 ADAMSON POLICE PRODUCTS BIKE PATROL UNIFORM 179.69 3/7/2023 AKSHAY ARORA ARORA TENNIS&FITNESS REC CLASS INSTRUCTOR 4,374.00 3/7/2023 ALAMEDA COUNTY FIRE DEPARTMENT ATTN: FIRE SERVICES FY22-23 FEB 2023 1,299,913.08 3/7/2023 ALAMEDA COUNTY FLOOD CONTROL ZONE 7 PERMIT FEES COLLECTED-Q2 FY22/23 33,754.05 3/7/2023 AMY'S ENGRAVED SIGNS&AWARDS NAMEPLATES FOR PUBLIC WORKS 712.88 3/7/2023 AMY'S ENGRAVED SIGNS&AWARDS COMMISSIONER NAME PLATES 576.06 3/7/2023 AT&T SERVICE TO CIVIC FIRE ALARM 02/01/2023 47.76 3/7/2023 AT&T SERVICE TO PSC 02/01/2023 92.96 3/7/2023 AT&T SERVICE TO ELEVATOR 02/14/2023 92.92 3/7/2023 AT&T-CALNET 3 ASE CIRCUITS TO 1/31/23 2,515.62 3/7/2023 AVANTPAGE INC TRANSLATION,EDITING&PROOFREADING SERVICES 110.00 3/7/2023 BAY ISLAND OFFICIAL ASSOC SPORTS OFFICIATING SERVICES 850.00 3/7/2023 BIG O'TIRES#7 POLICE VEHICLE MAINT&TIRE INSTALLATION 1,091.93 3/7/2023 BPXPRESS SENIOR CENTER WALL AND DOOR REPAIR-OCT 2022 488.70 3/7/2023 BRIAN KEITH HERITAGE PARK PUBLIC ART PROJECT 35,000.00 3/7/2023 BRIAN KEITH HERITAGE PARK PUBLIC ART PROJECT 52,500.00 3/7/2023 CARBONIC SERVICE THE WAVE POOL CHEMICALS&MAINTENANCE 2,055.52 3/7/2023 CINTAS CORPORATION NO.2 FIRST AID 58.54 3/7/2023 CITY OF PLEASANTON TVBID FEES COLLECTED FOR OCT-DEC 2022 105,991.75 3/7/2023 CITY OF PLEASANTON FREEWAY INTERCHANGE DEBT PYMT OCT-DEC 2022 5,277.96 3/7/2023 CIVICPLUS,LLC SEECLICKFIX SUBSCRIPTION ANNUAL RENEWAL 48,592.70 3/7/2023 CODE PUBLISHING,LLC MUNI CODE UPDATES 3,192.00 3/7/2023 CODE PUBLISHING,LLC MUNI CODE UPDATES 830.00 3/7/2023 COMCAST INTERNET/CABLE SVC VARIOUS CITY DEPTS 1,643.48 3/7/2023 COMCAST CIVIC CENTER COMCAST 500M INTERNET 2,300.00 3/7/2023 CONSOR NORTH AMERICA,INC. ENGINEERING SERVICES-PLAN REVIEW-NOV 2022 460.00 3/7/2023 COULSON&ASSOCIATES ENGINEERING SERVICES-PLAN REVIEW-OCT 2022 12,920.00 3/7/2023 COULSON&ASSOCIATES ENGINEERING SERVICES-PLAN REVIEW-NOV 2022 23,845.00 3/7/2023 COULSON&ASSOCIATES ENGINEERING SERVICES-PLAN REVIEW-DEC 2022 18,620.00 3/7/2023 COULSON&ASSOCIATES ENGINEERING SERVICES-PLAN REVIEW-JAN 2023 19,475.00 3/7/2023 CRITICAL REACH INC APBNET ANNUAL SUPPORT FEE 770.00 3/7/2023 CSW/STUBER-STROEH ENGINEERING GROUP, GREEN STORMWATER INFRASTRUCTURE ENG SVCS 43,440.50 3/7/2023 CSW/STUBER-STROEH ENGINEERING GROUP, PLANNING&PRELIMINARY ENGINEERING VILLAGE PARKWAY 14,705.50 3/7/2023 CSW/STUBER-STROEH ENGINEERING GROUP, GREEN STORMWATER INFRASTRUCTURE ENG SVCS 38,884.50 3/7/2023 CSW/STUBER-STROEH ENGINEERING GROUP, GREEN STORMWATER INFRASTRUCTURE ENG SVCS 52,762.00 3/7/2023 CUSTOM DESIGNS&SPORT INC COACH AWARDS 2,604.99 3/7/2023 DEIRDRE WEINBERG ARTWORK FOR LITTLE LIBRARY-TEMP ART PROGRAM 500.00 3/7/2023 DEPARTMENT OF JUSTICE ACCTNG OFFICE- DOJ LIVESCAN INVOICE JAN 2023 305.00 3/7/2023 DIABLO PUBLICATIONS DIABLO MAGAZINE ADVERTISEMENT 4,035.00 3/7/2023 DREAM RIDE ELEVATOR ELEVATOR MAINTENANCE SERVICES-FEB 2023 516.00 3/7/2023 DUBLIN CHEVROLET POLICE VEHICLE MAINT&REPAIRS 1,651.27 3/7/2023 DUBLIN CHEVROLET POLICE VEHICLE MAINT&REPAIRS 88.54 3/7/2023 DUBLIN FLORAL DESIGN VRE FLOW ER ARRANGEMENTS 992.25 140 City of Dublin Payment Issuance Report Print Date: 4/5/2023 Payments Dated 3/1/2023 through 3/31/2023 Page 2 of 9 3/7/2023 DUBLIN TROPHY HOUSE JUNIOR WARRIOR TROPHIES 2,621.08 3/7/2023 DUBLIN UNIFIED SCHOOL DISTRICT STAGER SPURR 109.73 3/7/2023 EARL ANTHONY BOWLING,INC 2023 PBA TOUR SPONSORSHIP 1,000.00 3/7/2023 EAST BAY POOL SERVICE,INC. POOL CHEMICALS 1,015.00 3/7/2023 ECS IMAGING INC. DOCUMENT SCANNING SERVICES 445.95 3/7/2023 ELITE AUTO GLASS INC VEHICLE REPAIR-WINDSHIELD 730.75 3/7/2023 ENGEO INC FALLON CROSSING GHAD PROF SERVICES NOV 2022 7,979.60 3/7/2023 ENGEO INC FALLON VILLAGE GHAD PROF SERVICES NOV 2022 12,667.65 3/7/2023 ENGEO INC SCHAEFER RANCH GHAD PROF SERVICES NOV 2022 8,661.76 3/7/2023 ENTERPRISE RENT A CAR EAN SERVICES,LLC VEHICLE RENTAL FOR SPECIAL INVESTIGATIONS 2,496.82 3/7/2023 EOA,INC. EVIRON&SUS DIVISION PLAN REVIEW NOV 3,779.25 3/7/2023 EUROPEAN MOBILE WERKS POLICE VEHICLE MAINTENANCE 3,779.28 3/7/2023 EVERBRIDGE,INC. EMERGENCY ALERT SOFTWARE 5,000.00 3/7/2023 FLOW INGLASS MUSIC PERFORMANCE FOR ST PATRICKS FESTIVAL 2,100.00 3/7/2023 GOLDEN BOUGH,INC. PERFORMANCE AT THE ST PATRICKS FESTIVAL 2,000.00 3/7/2023 GOLDEN STATE FLEET SVCS INC TOW SERVICE 100.00 3/7/2023 GOODFELLOW SEQUOIA AJV IRON HORSE TRAIL BRIDGE AT DUBLIN BLVD PROJECT 487,506.75 3/7/2023 GROUP 4 ARCHITECTURE,RESEARCH+ DESIGN OF CULTURAL ARTS CENTER-JAN 2023 46,522.10 3/7/2023 GUIDA SURVEYING INC. ENGINEERING PLAN REVIEW SERVICES-JAN 2023 413.00 3/7/2023 HD SUPPLY CONST&INDUSTRIAL PAINT FOR DUBLIN BLVD,TEMP K-RAIL-JAN 2023 59.67 3/7/2023 HOPE HOSPICE,INC. HUMAN SERVICE GRANT FY2022-23 8,835.00 3/7/2023 IMAGE SALES,INC. CITY BADGE CARDS 458.22 3/7/2023 INGRID REGISTER ENTERTAINMENT AT ST PATRICKS FESTIVAL 500.00 3/7/2023 INTERNATIONAL E-Z UP INC EZUPS FOR SWIM MEETS 4,155.58 3/7/2023 JEFF CAMPBELL PERFORMANCE AT ST PATRICKS FESTIVAL 550.00 3/7/2023 JOHNSON CONTROLS SECURITY SOLUTIONS, ALARM SERVICES-LIBRARY-FEB 2023 1,482.95 3/7/2023 JOHNSON CONTROLS SECURITY SOLUTIONS, ALARM SERVICES-CIVIC-FEB 2023 512.52 3/7/2023 JOHNSON CONTROLS SECURITY SOLUTIONS, ALARM SERVICES-PSC FIRE-FEB 2023 1,114.33 3/7/2023 KATHLEEN F RUSHING PERFORMANCE AT ST PATRICKS FESTIVAL 400.00 3/7/2023 KEITH R JUKES PERFORMANCE AT ST PATRICKS FESTIVAL 4,000.00 3/7/2023 KIMLEY-HORN AND ASSOC.INC. ENGINEERING SERVICES-JAN 2023 2,470.50 3/7/2023 LANGUAGE LINE SERVICES LANGUAGE LINE SERVICES FOR FEBRUARY,2023 181.84 3/7/2023 LANLOGIC INC. NETWORK MONITORING 24/7 FY22-23 637.50 3/7/2023 LANLOGIC INC. INFORMATION SYSTEMS CONSULTING SVCS 4,171.00 3/7/2023 LANLOGIC INC. LANLOGIC UMBRELLA OPEN DNS WEB PROTECTION 1,050.00 3/7/2023 LANLOGIC INC. NETWORK MONITORING 24/7 FY22-23 212.50 3/7/2023 LEHR AUTO POLICE VEHICLE MAINT&REPAIRS 242.34 3/7/2023 LEHR AUTO POLICE VEHICLE EMERGENCY EQUIPMENT 22D41 7,500.97 3/7/2023 LIEF SORBYE PERFORMER AT ST PATRICKS FESTIVAL 4,000.00 3/7/2023 LITTLE HEARTS LEARNING CENTER DV0199 BALANCE REFUND 512.14 3/7/2023 LIVERMORE AUTO GROUP POLICE VEHICLE MAINT&REPAIRS 4,381.11 3/7/2023 LSA ASSOCIATES INC. CEQA DOC PREP-RIGHETTI PROPERTY STAGE 2 3,410.72 3/7/2023 LYNX TECHNOLOGIES,INC. GIS CONSULTING SERVICES 3,300.00 3/7/2023 MATT KWONG MILEAGE REIMBURSEMENT FOR JANUARY 2023 103.75 3/7/2023 MAY YIN GIANG ARTWORK FOR LITTLE LIBRARY BOX-TEMP ART PROGRAM 500.00 3/7/2023 MEYERS NAVE LEGAL SERVICES TO 10/31/22 2,017.00 3/7/2023 MEYERS NAVE FOR PROFESSIONAL SERVICES RENDERED THROUGH NOV 2022 45,663.26 3/7/2023 MEYERS NAVE FOR PROFESSIONAL SERVICES RENDERED THROUGH DEC 2022 34,488.53 3/7/2023 MEYERS NAVE FOR PROFESSIONAL SERVICES RENDERED THROUGH JAN 2023 29,545.34 3/7/2023 MINUTEMAN PRESS POSTAGE FOR THE 5K FUNRUN 2,185.05 3/7/2023 MINUTEMAN PRESS 1/2 SHEET REGISTRATION CARDS FOR 5K FUNRUN 1,909.92 3/7/2023 MNS ENGINEERS,INC. IRON HORSE TRAIL BRIDGE AT DUBLIN BLVD-DEC 2022 65,185.03 3/7/2023 MNS ENGINEERS,INC. CONSTR MGMT/INSP-EV CHARGING STATIONS-JAN 2023 1,716.24 3/7/2023 MNS ENGINEERS,INC. DON BIDDLE COMMUNITY PARK INSPECTIONS-JAN 2023 3,193.00 3/7/2023 NFPA NFPA RENEWAL 175.00 3/7/2023 NICHOLS CONSULTING ENGINEERS DESIGN SVCS-IRON HORSE NATURE PARK THROUGH 1/31/23 71,049.13 3/7/2023 NICOLE WANZENRIED MILEAGE REIMBURSEMENT NOV 2022 34.00 3/7/2023 NICOLE WANZENRIED MILEAGE REIMBURSEMENT DEC 2022 81.56 3/7/2023 PAKPOUR CONSULTING GROUP,INC. ENGINEERING SERVICES-DEC 2022 8,426.00 3/7/2023 PAKPOUR CONSULTING GROUP,INC. FIBER NETWORK RESEARCH PROJECT 1,312.75 3/7/2023 PARK ENGINEERING,INC. ENERGY EFFICIENCY PROJECT MANAGEMENT NOV 2022 12,099.42 3/7/2023 PECKHAM&MCKENNEY RECRUITMENT SERVICES 8,083.34 3/7/2023 PETER DALDRY PERFORMANCE AT ST PATRICKS FESTIVAL 400.00 141 City of Dublin Payment Issuance Report Print Date: 4/5/2023 Payments Dated 3/1/2023 through 3/31/2023 Page 3 of 9 3/7/2023 PG&E B6 SERVICE TO FSP 02/05/2023 2,492.64 3/7/2023 PG&E B10S SERVICE TO EGP 02/09/2023 2,180.17 3/7/2023 PG&E B6 SERVICE TO BRAY CMMN 02/09/2023 93.37 3/7/2023 PG&E B1 7341 ROSAMOND HILLS CT 02/05/23 10.18 3/7/2023 PG&E B1 ART LIGHTING 7401 DUBLIN BLVD 01/31/2023 680.04 3/7/2023 PG&E SERVICE TO 7401 DB ART 01/02/2023 4,264.88 3/7/2023 PG&E A1F SERVICE TO IRRIG WEST 277.86 3/7/2023 PG&E B1 SERVICE TO ART LIGHTING AVB 01/24/2023 510.03 3/7/2023 PG&E TC1 SERVICE TO TASSAJARA 02/08/2023 100.89 3/7/2023 PG&E TC1 SERVICE TO FALLON 02/10/2023 111.35 3/7/2023 PG&E TC1 SERVICE TO DB 02/10/2023 99.29 3/7/2023 PG&E SERVICE TO VARIOUS 1997-1 02/09/23 24.14 3/7/2023 PG&E SERVICE TO SR CTR 02/09/23 3,260.27 3/7/2023 PG&E B1 SERVICE TO HCP 01/29/2023 3,375.52 3/7/2023 PG&E LS2-A SERVICE TO AVELLINA 02/10/2023 296.63 3/7/2023 PG&E A6 GNR1 SERVICE TO FS16 01/10/2023 1,196.05 3/7/2023 PG&E SERVICE TO FS18 02/09/23 2,280.51 3/7/2023 PG&E B6 SERVICE TO LIBRARY 01/30/23 4,441.62 3/7/2023 PG&E B1 GNR1 SERVICE TO HPM 01/29/2023 944.70 3/7/2023 PHOENIX GROUP INFO SYS. PHOENIX 227.70 3/7/2023 PLEASANTON EVENT RENTALS INC LINEN CLEANING-TRAINING&TEAM BUILDING EVENT 73.94 3/7/2023 PLEASANTON EVENT RENTALS INC LINEN CLEANING SHANNON CC RENTAL 249.18 3/7/2023 PLEASANTON EVENT RENTALS INC LINEN CLEANING-SHANNON CC RENTAL 399.33 3/7/2023 PLEASANTON EVENT RENTALS INC LINEN CLEANING(SENIOR CENTER) 232.45 3/7/2023 PLEASANTON VIP SENIOR CLUB SENIOR TRAVEL PROGRAM 4,136.00 3/7/2023 PLEASANTON VIP SENIOR CLUB SENIOR TRAVEL PROGRAM 315.00 3/7/2023 PLEASANTON VIP SENIOR CLUB SENIOR TRAVEL PROGRAM 546.00 3/7/2023 PLEASANTON VIP SENIOR CLUB SENIOR TRAVEL PROGRAM 1,280.00 3/7/2023 PRECISION CONCRETE CUTTING SIDEWALK INSPECTION&CONCRETE CUTTING-JAN 2023 731.00 3/7/2023 PRUDENTIAL OVERALL SUPPLY MAT SERVICES-WAVE-FEB 2023 58.63 3/7/2023 PRUDENTIAL OVERALL SUPPLY MAT SERVICES-CIVIC-FEB-2023 94.93 3/7/2023 PRUDENTIAL OVERALL SUPPLY MAT SERVICES-SHANNON-FEB 2023 85.98 3/7/2023 PRUDENTIAL OVERALL SUPPLY MAT SERVICES-SENIOR CENTER-FEB 2023 91.75 3/7/2023 PRUDENTIAL OVERALL SUPPLY MAT SERVICES-CORP YARD-FEB 2023 49.97 3/7/2023 REDWOOD TOXICOLOGY LAB.INC. TOXICOLOGY SERVICES 1,446.00 3/7/2023 RICHARD F.MEAGHER PERFORMANCE AT ST PATRICKS FESTIVAL 500.00 3/7/2023 ROBIN DEMARTINI PERFORMANCE AT ST PATRICKS FESTIVAL 750.00 3/7/2023 ROMAN CATHOLIC BISHOP OF OAKLAND REFUND FOR STAGER GYM RENTAL 668.00 3/7/2023 SHALINI REDDY MILEAGE REIMBURSEMENT FEB 2023 56.46 3/7/2023 SIERRA INSTALLATIONS, INC HOLIDAY TREE INSTALLATION AND STORAGE 11,175.00 3/7/2023 SILVER&WRIGHT LLP SPECIAL COUNSEL LEGAL SERVICES 673.00 3/7/2023 SILVER&WRIGHT LLP SPECIAL COUNSEL LEGAL SERVICES 3,958.50 3/7/2023 SIMPLER SYSTEMS,INC IMPLEMENT SIMPLER 2.0 JAN 2023 4,125.50 3/7/2023 SNG&ASSOCIATES INC. ENGINEERING PLAN REVIEW SERVICES-SEPT 2022 14,495.75 3/7/2023 SNG&ASSOCIATES INC. ENGINEERING PLAN REVIEW SERVICES-AUG 2022 16,988.00 3/7/2023 STAGES UNLIMITED EQUIPMENT FOR ST PATRICKS FESTIVAL 3,575.00 3/7/2023 STRAWN CONSTRUCTION,INC. CULTURAL ARTS REMODEL&CIVIC CTR IMPROV 1,012,108.15 3/7/2023 SUAREZ&MUNOZ CONSTRUCTION FALLON SPORTS PARK-PH 3 CONSTRUCTION 35,208.63 3/7/2023 SWINERTON MANAGEMENT AND CONSULTING PLAN/CONSTR REVIEW CULTURAL ARTS CENTER-JAN 2023 49,139.00 3/7/2023 SWRCB WATER BOARD ANNUAL PERMIT JULY 2022-JUNE 2022 2,128.00 3/7/2023 THE COOLTONES BIG BAND BAND FOR DANCE ESCAPE 1,200.00 3/7/2023 TIMOTHY GARRY PERFORMANCE AT ST PATRICKS FESTIVAL 2,500.00 3/7/2023 TIREHUB,LLC. POLICE VEHICLE MAINTENANCE 0.50 3/7/2023 TIREHUB,LLC. POLICE VEHICLE MAINTENANCE 1,002.26 3/7/2023 TIREHUB,LLC. POLICE VEHICLE MAINTENANCE 1,771.73 3/7/2023 T-MOBILE USA,INC. PIO&PW CELL PHONE SVCS THRU 1/21/23&PW!PADS 2,346.74 3/7/2023 T-MOBILE USA,INC. PIO&PW CELL PHONE SERVICES THROUGH 2/20/23 141.76 3/7/2023 TRI-VALLEY TRANSPORT.COUNCIL TRI-VALLEY TRANSPORTATION FEES OCT-DEC 2022 65,439.67 3/7/2023 U.S.BANK CORPORATE PMT SYSTEM PURCHASE CARD STATEMENT- JAN 2023 33,691.28 3/7/2023 U.S.BANK CORPORATE PMT SYSTEM PURCHASE CARD STATEMENT-FEB 2023 56,117.66 3/7/2023 U.S.POSTAL SERVICE PLEASANTON MPO POSTAGE FOR 2023 SUMMER ACTIVITY GUIDE 4,635.90 3/7/2023 WESCO GRAPHICS INC ACTIVITY GUIDE&CITY REPORTS PRINTING 12,232.65 3/7/2023 WHITEWATER WEST INDUSTRIES LTD WHITEWATER DROP SLIDE PARTS 4,597.07 142 City of Dublin Payment Issuance Report Print Date: 4/5/2023 Payments Dated 3/1/2023 through 3/31/2023 Page 4 of 9 3/7/2023 WORLD CUP SOCCER CAMPS CLINICS REC CLASS INSTRUCTOR 1,006.20 3/7/2023 WORLD CUP SOCCER CAMPS CLINICS REC CLASS INSTRUCTOR 1,238.40 Payments Issued 3/7/2023 Total: 4,152,064.76 3/9/2023 DSRSD SERVICE TO 1/31/2023 37,122.99 Payments Issued 3/9/2023 Total: 37,122.99 3/16/2023 4LEAF INC. BUILDING INSPECTION&PLAN REVIEW SERVICE FEB 2023 47,524.00 3/16/2023 A4 PROMOTIONS&INCENTIVES BUSINESS CARDS 149.46 3/16/2023 A4 PROMOTIONS&INCENTIVES BUSINESS CARDS 328.89 3/16/2023 A4 PROMOTIONS&INCENTIVES BUSINESS CARDS 63.08 3/16/2023 A4 PROMOTIONS&INCENTIVES BANNERS FOR BART 254.80 3/16/2023 A4 PROMOTIONS&INCENTIVES BUSINESS CARDS 184.40 3/16/2023 ADVANCED INTEGRATED PEST MANAGEMENT PEST CONTROL SERVICES-FEB 2023 5,060.00 3/16/2023 AKSHAY ARORA ARORA TENNIS&FITNESS REC CLASS INSTRUCTOR 12,354.92 3/16/2023 ALL CITY MANAGEMENT SVCS INC SCHOOL CROSSING GUARD SVCS 15,434.71 3/16/2023 ALL CITY MANAGEMENT SVCS INC SCHOOL CROSSING GUARD SVCS 15,156.86 3/16/2023 AMADOR VALLEY INDUSTRIES LLC SOLID WASTE SVCS-CAMP PARKS-FEB 2023 29,363.03 3/16/2023 AMY L.JONES REC CLASS INSTRUCTOR 100.80 3/16/2023 AMY L.JONES REC CLASS INSTRUCTOR 79.20 3/16/2023 AMY'S ENGRAVED SIGNS&AWARDS NAME PLATE-ANNE HERSCH 89.58 3/16/2023 AMY'S ENGRAVED SIGNS&AWARDS COUNCIL CHAMBER NAMEPLATES 97.02 3/16/2023 AMY'S ENGRAVED SIGNS&AWARDS NAME PLATES FOR PCS COMMISSION 285.00 3/16/2023 ANGEL HOUZE CLAY ART C/O JULIE P.KARTONO CLAY ARTS INSTRUCTION 162.00 3/16/2023 AT&T-CALNET 3 HERITAGE 9391018979 24.49 3/16/2023 AT&T-CALNET 3 SHANNON CENTER ALARM 9391063350 24.49 3/16/2023 AXIS COMMUNITY HEALTH FY22-23 HUMAN SERVICES GRANT 100,000.00 3/16/2023 AXIS COMMUNITY HEALTH FY22-23 HUMAN SERVICES GRANT 100,000.00 3/16/2023 BALCH ENTERPRISES DV0254 DV BALANCE REFUND 1,360.50 3/16/2023 BARCODES INC PORTABLE E-CITATION PRINTERS FOR PATROL VEHICLES 707.00 3/16/2023 BARCODES INC PORTABLE E-CITATION PRINTERS FOR PATROL VEHICLES 7,441.88 3/16/2023 BAY ALARM COMPANY ALARM SERVICES-INSTALLATION CORP YRD-FEB 2023 3,200.43 3/16/2023 BAY ALARM COMPANY ALARM SERVICES-CORP YARD-FEB 2023 157.87 3/16/2023 BIG O'TIRES#7 POLICE VEHICLE MAINT&TIRE INSTALLATION 63.23 3/16/2023 BIG O'TIRES#7 POLICE VEHICLE MAINT&TIRE INSTALLATION 68.19 3/16/2023 BKF ENGINEERS TASSAJARA RD GAP CLOSURE PROJECT-DEC 2022 29,112.94 3/16/2023 BKF ENGINEERS TASSAJARA RD GAP CLOSURE PROJECT-JAN 2023 20,320.49 3/16/2023 BLAISDELL'S BUSINESS PRODUCTS OFFICE SUPPLIES 345.41 3/16/2023 BLUETOAD,INC. 2023 SUMMER CAMPS&AQUATICS GUIDE 567.00 3/16/2023 BRINKS,INC. ARMORED CAR SERVICE 279.49 3/16/2023 CAL PERS PERS RETIREMENT PLAN:PE 2/24/23 86,584.81 3/16/2023 CALIFORNIA SPIRIT ELITE,INC. REC CLASS INSTRUCTOR 770.00 3/16/2023 CARBONIC SERVICE THE WAVE POOL CHEMICALS&MAINTENANCE 452.28 3/16/2023 CARBONIC SERVICE THE WAVE POOL CHEMICALS&MAINTENANCE 514.36 3/16/2023 CASA OROZCO OUTDOOR OPERATIONS GRANT PROGRAM REIMBURSEMENT 9,847.90 3/16/2023 CASCADIA CONSULTING GROUP,INC SB 1383 IMPLEMENTATION ASSISTANCE OCT 2022-NOV 2022 13,705.05 3/16/2023 CASCADIA CONSULTING GROUP,INC SB 1383 IMPLEMENTATION ASSISTANCE 4,097.50 3/16/2023 CASTRO VALLEY PERFORMING ARTS REC CLASS INSTRUCTOR 252.00 3/16/2023 CASTRO VALLEY PERFORMING ARTS REC CLASS INSTRUCTOR 252.00 3/16/2023 CENTRO LEGAL HUMAN SERVICE GRANT FY2022-23 563.56 3/16/2023 CHRISTINE PETIT REC CLASS INSTRUCTOR 1,123.20 3/16/2023 CINTAS CORPORATION NO.2 FIRST AID KIT SUPPLIES 85.00 3/16/2023 CONTRA COSTA CO.-PUBLIC WORKS DESIGN/ENVIRO SVCS-TASSAJ.RD REALIGNMENT JUL 2022 17,423.85 3/16/2023 CUSTOM DESIGNS&SPORT INC ADULT SOFTBALL AND BASKETBALL AWARDS 939.33 3/16/2023 DAHLIN GROUP INC DESIGN SERVICES CIVIC CENTER RENOVATION-JAN 2023 3,150.00 3/16/2023 DENALECT ALARM COMPANY QUARTERLY ALARM CHARGE F/S 18 MAR 2023 363.00 3/16/2023 DUBLIN UNIFIED SCHOOL DISTRICT STAGER WATER 176.03 3/16/2023 DUBLIN UNIFIED SCHOOL DISTRICT STAGER PG&E ELECTRIC 1,395.53 3/16/2023 EAST BAY POOL SERVICE,INC. MONTHLY POOL SERVICE-FEB 2023 7,800.00 3/16/2023 EOA,INC. STORMWATER NPDES IMPLEMENTATION ASSISTANCE AUG 2022 15,873.75 3/16/2023 EOA,INC. STORMWATER NPDES IMPLEMENTATION ASSISTANCE DEC 2022 11,859.82 3/16/2023 EUROPEAN MOBILE WERKS POLICE VEHICLE MAINTENANCE 7,244.02 3/16/2023 IMAGE SALES,INC. KEY CARDS 1,304.26 143 City of Dublin Payment Issuance Report Print Date: 4/5/2023 Payments Dated 3/1/2023 through 3/31/2023 Page 5 of 9 3/16/2023 INTERWEST CONSULTING GROUP INC PLAN REVIEW SERVICES FOR FEB 2023 562.50 3/16/2023 IRIS SHEN ARTWORK LITTLE LIBRARY-TEMP ART PROGRAM 500.00 3/16/2023 IRON MOUNTAIN POLICE RECORDS STORAGE 372.67 3/16/2023 JON KALANI WARE UTILITY BOX AMADOR VALLEY&VILLAGE 500.00 3/16/2023 JOY LIU EVENT PHOTOGRAPHY(JUNIOR WARRIORS) 190.00 3/16/2023 KASHEF QAADRI 2023 LEAGUE OF CALIFORNIA CITIES NEW CC ACADEMY 765.22 3/16/2023 LIVERMORE AUTO GROUP POLICE VEHICLE MAINT&REPAIRS 184.15 3/16/2023 MARK THOMAS&COMPANY,INC. IRON HORSE TRAIL CROSSING DESIGN SVCS-JAN 2023 8,191.53 3/16/2023 MARK THOMAS&COMPANY,INC. IRON HORSE TRAIL CROSSING DESIGN SVCS-JAN 2023 6,145.79 3/16/2023 METRO SECURITY SERVICES THE WAVE SECURITY SERVICES-FEB 2023 9,120.00 3/16/2023 M-GROUP PLANNING SVCS-BOULEVARD PH 1-5 9,482.50 3/16/2023 MNS ENGINEERS,INC. IRON HORSE TRAIL BRIDGE AT DUBLIN BLVD-JAN 2023 62,938.86 3/16/2023 MNS ENGINEERS,INC. INSP/CNSTR MGMT2021 SLURRYSEAL/DUB.BLVD PAVE JAN 2023 13,300.70 3/16/2023 OAK INVESTMENT GROUP LLC DV BALANCE REFUND DV0250 15,332.97 3/16/2023 PAKPOUR CONSULTING GROUP,INC. CONSTRUCTION MGMT-DON BIDDLE COMM PARK-FEB 2023 13,715.50 3/16/2023 PARKWAY BODY SHOP POLICE VEHICLE REPAIRS 3,624.34 3/16/2023 PARKWAY BODY SHOP POLICE VEHICLE REPAIRS 1,793.06 3/16/2023 PG&E LS2-A VARIOUS SL 02/14/23 16,139.18 3/16/2023 PG&E IRRIGATION VARIOUS 02/06/23 2,591.77 3/16/2023 PG&E B1/A1F SERVICE TO VARIOUS IRRIG 02/07/23 19.18 3/16/2023 PG&E B1 SERVICE TO VARIOUS IRRIG 02/09/23 6.93 3/16/2023 PG&E SERVICE TO PSC 02/13/23 9,629.24 3/16/2023 PG&E LS2-A SERVICE TO ARNOLD/MARTINELLI 02/14/23 72.73 3/16/2023 PG&E LS2-A SERVICE TO CENTRAL PKWY 02/14/23 10.37 3/16/2023 PG&E LS2-A SERVICE TO GLEASON 02/14/23 15,282.27 3/16/2023 PRO STITCH USA STAFF&VOLUNTEER CLOTHING FOR EVENTS 1,544.60 3/16/2023 PRUDENTIAL OVERALL SUPPLY MAT SERVICES-SHANNON-FEB 2023 70.40 3/16/2023 PRUDENTIAL OVERALL SUPPLY MAT SERVICES-PSC PD-MAR 2023 50.59 3/16/2023 PRUDENTIAL OVERALL SUPPLY MAT SERVICES-CIVIC-MAR 2023 94.93 3/16/2023 PRUDENTIAL OVERALL SUPPLY MAT SERVICES-THE WAVE-MAR 2023 58.63 3/16/2023 PRUDENTIAL OVERALL SUPPLY MAT SERVICES-SHANNON-MAR 2023 85.98 3/16/2023 PRUDENTIAL OVERALL SUPPLY MAT SERVICES-SENIOR-MAR 2023 91.75 3/16/2023 PRUDENTIAL OVERALL SUPPLY MAT SERVICES-CORP-MAR 2023 49.97 3/16/2023 RAYNE OF SAN JOSE WATER SOFTENER SERVICES-FS 17-MAR 2023 247.00 3/16/2023 ROBIN SANDY CRANFORD REC CLASS INSTRUCTOR 594.00 3/16/2023 RON HSI TRI-VALLEY AIKIDO REC CLASS INSTRUCTOR 48.00 3/16/2023 RON HSI TRI-VALLEY AIKIDO REC CLASS INSTRUCTOR 738.00 3/16/2023 RRM DESIGN GROUP,A CA CORP LANDSCAPE PLAN CHECK/INSPECTIONS 6,430.00 3/16/2023 RRM DESIGN GROUP,A CA CORP LANDSCAPE PLAN CHECK/INSPECTIONS 5,643.75 3/16/2023 RRM DESIGN GROUP,A CA CORP UPDATE CITY'S ADU PROTOTYPE PLANS 2,767.50 3/16/2023 RRM DESIGN GROUP,A CA CORP ENGINEERING SVCS-PLAN REVIEW-DEC 2022 145.00 3/16/2023 RROOAR REC CLASS INSTRUCTOR 870.00 3/16/2023 SAFECHECKS CHECK STOCK 647.69 3/16/2023 SELECT IMAGING NAME TAGS FOR PCS COMMISSIONERS 58.05 3/16/2023 SHUMS CODA ASSOCIATES INC PLAN REVIEW SERVICES FOR FEB 2023 708.75 3/16/2023 SKATESATIONAL REC CLASS INSTRUCTOR 270.00 3/16/2023 SKATESATIONAL REC CLASS INSTRUCTOR 180.00 3/16/2023 SPECTRUM COMMUNITY SVCS INC. HUMAN SERVICES GRANT 2,203.37 3/16/2023 SQUAD ESTATES SKYHAWKS TRI VALLEY EAST REC CLASS INSTRUCTOR 5,206.88 3/16/2023 STORM WATER INSPECTION&MAINTENANCE FULL TRASH CAPTURE MAINTENANCE 4,745.00 3/16/2023 STORM WATER INSPECTION&MAINTENANCE FULL TRASH CAPTURE MAINTENANCE 2,900.00 3/16/2023 SURF TO SNOW ENVIRONMENTAL RESOURCE NPDES PERMIT INSPECTION/ILLICIT DISCHARGE RESPONSE 1,006.00 3/16/2023 THOMSON REUTERS-WEST PAYMENT CENTER LEGAL BOOKS 202.86 3/16/2023 TIREHUB,LLC. POLICE VEHICLE MAINTENANCE 1,123.44 3/16/2023 TREASURER ALAMEDA COUNTY GENERAL FUEL-PW&PD-JAN 2023 17,319.75 3/16/2023 UNIVERSAL BUILDING SERVICES&SUPPLY CO. CARPET&WINDOW CLEANING-UPHOLSTERY CIVIC FEB 2023 85.00 3/16/2023 UNIVERSAL BUILDING SERVICES&SUPPLY CO. CARPET&WINDOW CLEANING SERVICES-CIVIC-FEB 2023 1,949.93 3/16/2023 UNIVERSAL BUILDING SERVICES&SUPPLY CO. CARPET&WINDOW CLEANING SERVICES-LIBRARY FEB 2023 742.63 3/16/2023 UNIVERSAL BUILDING SERVICES&SUPPLY CO. CARPET&WINDOW CLEANING SERVICES-SHANNON FEB 2023 1,377.05 3/16/2023 UNIVERSAL BUILDING SERVICES&SUPPLY CO. CARPET&WINDOW CLEANING SERV.-SHANNON-FEB 2023 530.45 3/16/2023 UNIVERSAL BUILDING SERVICES&SUPPLY CO. CARPET&WINDOW CLEANING SERVICES-WAVE-FEB 2023 878.43 3/16/2023 VALERIE DEAM MC GRATH IRISH DANCERS IRISH DANCE 360.00 3/16/2023 VERIZON WIRELESS CELL PHONES/AIR CARDS 3,494.40 144 City of Dublin Payment Issuance Report Print Date: 4/5/2023 Payments Dated 3/1/2023 through 3/31/2023 Page 6 of 9 3/16/2023 VERIZON WIRELESS AIR CARDS 1,246.17 3/16/2023 VIDYA GIRISH REC CLASS INSTRUCTOR 378.00 3/16/2023 WC3-WEST COAST CODE CONSULTANT PLAN REVIEW SERVICES FOR PERIOD FEB 2023 18,650.00 3/16/2023 WC3-WEST COAST CODE CONSULTANT IN-HOUSE PLAN REVIEW SERVICES FOR FEB 2023 1,040.00 3/16/2023 WEE HOOP,INC. REC CLASS INSTRUCTOR 2,322.00 3/16/2023 WILLDAN ENERGY SOLUTIONS BLDG ELECTRIFICATION&CODE ASSISTANCE 5,236.45 3/16/2023 WILLDAN ENERGY SOLUTIONS BLDG ELECTRIFICATION&CODE ASSISTANCE 3,792.04 3/16/2023 WORKFORCE INTEGRITY&TRAINING TAKS ORDER 1 SIGNAL COMM UPGRADE-JAN 2023 206.00 3/16/2023 WORKFORCE INTEGRITY&TRAINING COMMUNITY WORKFORCE ADMIN SERVICES-JAN 2023 1,903.84 3/16/2023 WORKFORCE INTEGRITY&TRAINING COMMUNITY WORKFORCE ADMIN SERVICES-FEB 2023 1,711.43 3/16/2023 WORKFORCE INTEGRITY&TRAINING TAKS ORDER 1 SIGNAL COMM UPGRADE-FEB 2023 830.89 Payments Issued 3/16/2023 Total: 869,446.47 3/17/2023 CAL PERS PERS RETIREMENT PLAN: PE 3/10/23 87,119.91 3/17/2023 EMPLOYMENT DEVELOPMENT DEPT CA STATE WITHHOLDING: PE 3/10/23 20,719.17 Payments Issued 3/17/2023 Total: 107,839.08 3/20/2023 HEALTHEQUITY,INC. HEALTHEQUITY: PE 3/10/23 4,272.10 3/20/2023 I C M A 401 PLAN DEFERRED COMP 401A: PE 3/10/23 1,353.69 3/20/2023 I C M A 457 PLAN DEFERRED COMP 457: PE 3/10/23 29,776.88 3/20/2023 INTERNAL REVENUE SERVICE FEDERAL WITHHOLDING: PE 3/10/23 67,216.96 3/20/2023 US BANK-PARS PARS: PE 3/10/23 3,104.38 Payments Issued 3/20/2023 Total: 105,724.01 3/21/2023 UNUM LIFE INS CO OF AMERICA LIFE AND AD&D PREMIUM-FEB 2023 10,388.03 3/21/2023 VISION SERVICE PLAN-(CA) VISION INSURANCE PREMIUM-FEB 2023 2,173.18 Payments Issued 3/21/2023 Total: 12,561.21 3/22/2023 DELTA DENTAL OF CALIFORNIA DELTA DENTAL PREMIUM-FEB 2023 14,697.37 Payments Issued 3/22/2023 Total: 14,697.37 3/23/2023 A TASTEFUL AFFAIR CATERING VRE CATERING 4,873.11 3/23/2023 A4 PROMOTIONS&INCENTIVES BUSINESS CARDS 67.32 3/23/2023 A4 PROMOTIONS&INCENTIVES PRINTING SERVICES 751.27 3/23/2023 A4 PROMOTIONS&INCENTIVES PRINTING SERVICES 193.12 3/23/2023 AKSHAY ARORA ARORA TENNIS&FITNESS REC CLASS INSTRUCTOR 561.60 3/23/2023 AKSHAY ARORA ARORA TENNIS&FITNESS REC CLASS INSTRUCTOR 907.20 3/23/2023 ALAMEDA COUNTY FLOOD CONTROL TRI-VALLEY MASTER AGREEMENT TO15 6,652.83 3/23/2023 ALAMEDA COUNTY MAYOR'S CONFERENCE ANNUAL MEMBERSHIP DUES 2023 4,262.00 3/23/2023 APEX GRADING MAINTENANCE SVCS-SCHAEFER RANCH GHAD 1/30/2023 6,913.04 3/23/2023 AT&T SERVICE TO CIVIC FIRE ALARM 03/01/2023 47.30 3/23/2023 AT&T SERVICE TO PSC 03/01/2023 92.92 3/23/2023 AT&T SERVICE TO WAVE 03/12/2023 92.92 3/23/2023 AT&T SERVICE TO CY 03/14/2023 47.30 3/23/2023 AT&T SERVICE TO CY FAX 03/14/2023 24.49 3/23/2023 AT&T SERVICE TO CY 03/14/2023 229.49 3/23/2023 AT&T SERVICE TO BLDG INSP 03/14/2023 24.49 3/23/2023 AT&T SERVICE TO ELEVATOR 03/14/2023 92.92 3/23/2023 AT&T SERVICE TO FS2-3 06/26/2023 319.78 3/23/2023 AT&T SERVICE TO SHANNON FAX 02/27/2023 24.49 3/23/2023 AT&T SERVICE TO FS16 02/27/2023 47.30 3/23/2023 AT&T SERVICE TO CIVIC 02/27/2023 24.49 3/23/2023 AT&T CLARK AVE 02/27/2023 24.49 3/23/2023 AT&T-CALNET 3 HERITAGE CENTER BACKUP 53.38 3/23/2023 AT&T-CALNET 3 HERITAGE CENTER BACKUP 52.86 3/23/2023 BARCODES INC PORTABLE E-CITATION PRINTERS FOR PATROL VEHICLES 1,750.00 3/23/2023 BFS LANDSCAPE ARCHITECTURE FALLON SPORTS PARK DESIGN SVCS-PHASE 3 JAN 2023 277.50 3/23/2023 BIG O'TIRES#7 POLICE VEHICLE MAINT&TIRE INSTALLATION 138.19 3/23/2023 BLAISDELL'S BUSINESS PRODUCTS OFFICE SUPPLIES 956.23 3/23/2023 BSK ASSOCIATES INC. CONSTR TESTING DUBLIN BLVD PAVMNT REHAB-DEC 2022 18,563.38 3/23/2023 BSK ASSOCIATES INC. CONSTR TESTING DUBLIN BLVD PAVEMENT REHAB JAN 2023 5,665.75 3/23/2023 BSK ASSOCIATES INC. TESTING/INSP FALLON SPORTS PARK PH3 JAN 2023 290.75 3/23/2023 CALEHS ATTN:JOE MOULTON DESIGNATED UST OPERATOR INSP.SVCS-FEB 2023 900.00 145 City of Dublin Payment Issuance Report Print Date: 4/5/2023 Payments Dated 3/1/2023 through 3/31/2023 Page 7 of 9 3/23/2023 CARBONIC SERVICE THE WAVE POOL CHEMICALS&MAINTENANCE 479.80 3/23/2023 CHRISTINE PETIT REC CLASS INSTRUCTOR 139.20 3/23/2023 CHRISTINE PETIT REC CLASS INSTRUCTOR 76.80 3/23/2023 CHRISTINE PETIT REC CLASS INSTRUCTOR 115.20 3/23/2023 CONSOR NORTH AMERICA,INC. CARRYOVER PO 2200165 BRIDGE&STRUCTURE ASSET INSP 2,814.00 3/23/2023 CORODATA SHREDDING,INC. SHRED BIN PICKUP FEB 2023 40.50 3/23/2023 COULSON&ASSOCIATES PLAN REVIEW WALLIS RANCH COMM PARK-NOV 2022 760.00 3/23/2023 CSW/STUBER-STROEH ENGINEERING GROUP, CONCEPT PLANS-CIVIC CENTER BACK PARKING LOT 1/23 462.00 3/23/2023 CSW/STUBER-STROEH ENGINEERING GROUP, GREEN STORMWATER INFRASTRUCTURE ENG SVCS 1/31/2023 34,156.89 3/23/2023 CSW/STUBER-STROEH ENGINEERING GROUP, PLANNING&PRELIMINARY ENGINEERING VILLAGE PARKWAY 12,011.00 3/23/2023 DEPARTMENT OF JUSTICE ACCTNG OFFICE- DOJ LIVESCAN FEB 2023 209.00 3/23/2023 DIPIETRO&ASSOC.INC AED SUPPLIES 2,649.90 3/23/2023 DIPIETRO&ASSOC.INC ZOLL PEDI PADS-REPLACEMENT 365.16 3/23/2023 DSRSD SERVICE TO 2/28/2023 935.24 3/23/2023 ENGEO INC FALLON CROSSING GHAD PROF SERVICES FEB 2023 665.00 3/23/2023 ENGEO INC FALLON VILLAGE GHAD PROF SERVICES FEB 2023 3,377.64 3/23/2023 ENGEO INC SCHAEFER RANCH GHAD PROF SERVICES FEB 2023 8,438.27 3/23/2023 ENTERPRISE RENT A CAR EAN SERVICES,LLC VEHICLE RENTAL FOR SPECIAL INVESTIGATIONS 1,937.17 3/23/2023 EUROPEAN MOBILE WERKS POLICE VEHICLE MAINTENANCE 300.00 3/23/2023 EUROPEAN MOBILE WERKS POLICE VEHICLE MAINTENANCE 5,268.14 3/23/2023 EVERYTHING GROWS INTERIOR LANDSCAPING INTERIOR PLANT CARE&MAINT.-MAR 2023 212.69 3/23/2023 FIELDMAN,ROLAPP&ASSOCIATES DUBLIN BLVD EXT-AUG 2022 INVOICE 3,401.50 3/23/2023 FIELDMAN,ROLAPP&ASSOCIATES DUBLIN BLVD EXT-SEPT 2022 INVOICE 1,221.00 3/23/2023 FIELDMAN,ROLAPP&ASSOCIATES DUBLIN BLVD EXT-OCT 2022 INVOICE 3,172.00 3/23/2023 FIELDMAN,ROLAPP&ASSOCIATES DUBLIN BLVD EXT-NOV 2022 INVOICE 4,047.00 3/23/2023 FIELDMAN,ROLAPP&ASSOCIATES CFD#5-ANNEXATION SERVICES-OCT 2022 5,595.00 3/23/2023 FIELDMAN,ROLAPP&ASSOCIATES CFD#5-ANNEXATION SERVICES-OCT 2022 3,347.27 3/23/2023 GHILOTTI BROS,INC. DUBLIN BLVD PAVEMENT REHAB PROJECT 249,193.25 3/23/2023 GHILOTTI BROS,INC. DUBLIN BLVD PAVEMENT REHAB PROJECT 230,710.72 3/23/2023 GOODFELLOW SEQUOIA AJV IRON HORSE TRAIL BRIDGE AT DUBLIN BLVD PROJ 133,356.25 3/23/2023 GOODWIN CONSULTING GROUP,INC. CFD ADMIN AREA#4 6,465.00 3/23/2023 GOODWIN CONSULTING GROUP,INC. CFD ADMIN AREA#3 5,736.25 3/23/2023 GOODWIN CONSULTING GROUP,INC. CFD ADMIN AREA#1 2,030.00 3/23/2023 GOODWIN CONSULTING GROUP,INC. CFD ADMIN AREA#3 2,150.00 3/23/2023 GOODWIN CONSULTING GROUP,INC. CFO ADMIN SERVICES DISTRICT 2017-1 4,300.00 3/23/2023 GOODWIN CONSULTING GROUP,INC. CFO ADMIN AREA#2 2,040.00 3/23/2023 HD SUPPLY CONST&INDUSTRIAL 50021214016-PAINT FOR PW INSPECTION-MAR 2023 126.20 3/23/2023 HD SUPPLY CONST&INDUSTRIAL 50021264378-GLOVES FOR PW INSPECTION-MAR 2023 38.30 3/23/2023 HEALTHEQUITY,INC. HEALTHEQUITY FEB 2023 638.00 3/23/2023 IMAGE SALES,INC. CITY OF DUBLIN LANYARDS 361.01 3/23/2023 KEYSER MARSTON ASSOCIATES,INC REAL ESTATE CONSULTING SERVICES 10,350.00 3/23/2023 LANLOGIC INC. INFORMATION SYSTEMS CONSULTING SVCS 3,492.00 3/23/2023 LANLOGIC INC. LANLOGIC UMBRELLA OPEN DNS WEB PROTECTION 1,050.00 3/23/2023 LEHR AUTO POLICE VEHICLE MAINT&REPAIRS 223.16 3/23/2023 LYNX TECHNOLOGIES,INC. GIS CONSULTING SERVICES 5,025.00 3/23/2023 MCE CORPORATION MAINTENANCE SERVICES-JAN 2023 767,419.12 3/23/2023 METRO MOBILE COMMUNICATIONS VEHICLE MAINTENANCE 2,277.47 3/23/2023 MEYERS NAVE LEGAL SERVICES TO 11/30/22 550.00 3/23/2023 MEYERS NAVE FALLON VILLAGE GHAD PROFESSIONAL SVCS 127.50 3/23/2023 NICHOLS CONSULTING ENGINEERS DESIGN SVCS-IRON HORSE NATURE PARK 2/28/2023 23,655.08 3/23/2023 OUTFRONT MEDIA LLC ST PATS FESTIVAL BART ADVERTISEMENT 4,750.00 3/23/2023 PAKPOUR CONSULTING GROUP,INC. FIBER NETWORK RESEARCH PROJECT 2/1-2/28/23 4,708.25 3/23/2023 PG&E B1 OS SERVICE TO CIVIC CENTER 02/13/2023 12,933.68 3/23/2023 PG&E B1 SERVICE TO CORP YARD 03/01/2023 1,729.57 3/23/2023 PG&E GNR1 SERVICE TO SHANNON CENTER 03/01/2023 981.93 3/23/2023 PG&E B6 SERVICE TO SCH RNCH PARK 02/28/2023 154.86 3/23/2023 PG&E B1 SERVICE TO PASSATEMPO 02/23/2023 37.01 3/23/2023 PG&E B1 SERVICE TO SEAN DIAMOND 02/27/2023 138.82 3/23/2023 PG&E B1 SERVICE TO POSITANO IRRIG 03/01/2023 65.92 3/23/2023 PG&E B1 IRRIG 7401 DUBLIN BLVD 03/02/2023 695.93 3/23/2023 PG&E B1 SERVICE TO ART LIGHTING AVB 02/23/2023 385.34 3/23/2023 PG&E A6 SERVICE TO FS17 03/07/23 2,890.68 3/23/2023 PG&E TC1 SERVICE TO FALLON 02/24/2023 67.35 146 City of Dublin Payment Issuance Report Print Date: 4/5/2023 Payments Dated 3/1/2023 through 3/31/2023 Page 8 of 9 3/23/2023 PG&E TC1 SERVICE TO FALLON 02/24/2023 75.42 3/23/2023 PG&E TC1 SERVICE TO 6795 DOUGHERTY 03/03/2023 167.05 3/23/2023 PG&E TC1 SERVICE TO AVB 02/28/2023 71.04 3/23/2023 PG&E TC1 SERVICE TO POSITANO 03/02/2023 302.95 3/23/2023 PG&E TC1 SERVICE TO DB 03/07/2023 80.45 3/23/2023 PG&E LS2-A SERVICE TO AVB 03/02/2023 1,309.45 3/23/2023 PG&E LS2-A SERVICE TO 03/08/2023 1,902.10 3/23/2023 PG&E SERVICE TO WAVE 03/07/2023 47,102.23 3/23/2023 PG&E B1 SERVICE TO HCP 02/28/2023 3,501.70 3/23/2023 PG&E B1 SERVICE TO PSC 02/13/23 5,271.50 3/23/2023 PG&E A6 SERVICE TO FS16 02/09/2023 708.31 3/23/2023 PG&E SERVICE TO LIBRARY 03/01/2023 5,132.15 3/23/2023 PG&E B1 SERVICE TO HPM 02/28/2023 998.96 3/23/2023 PRO CYCLES POLICE MOTORCYCLE MAINTENANCE 1,793.06 3/23/2023 PRUDENTIAL OVERALL SUPPLY MAT SERVICES-SHANNON-MAR 2023 70.40 3/23/2023 QUADIENT LEASING USA,INC. NEOPOST MAIL MACHINE LEASE JAN-MAR 2023 1,073.36 3/23/2023 RAYNE OF SAN JOSE WATER SOFTENER SERVICES-FS 18-MAR 2023 194.35 3/23/2023 RAYNE OF SAN JOSE WATER SOFTENER SERVICES-FS 16-MAR 2023 225.40 3/23/2023 REDWOOD TOXICOLOGY LAB.INC. TOXICOLOGY SERVICES 1,023.06 3/23/2023 REGISTRAR OF VOTERS ALAMEDA COUNTY COUNTING OF REFERENDUM PETITIONS 1/27/2022 115,624.74 3/23/2023 RON HSI TRI-VALLEY AIKIDO REC CLASS INSTRUCTOR 72.00 3/23/2023 SCIENCE FOR THE BAY YOUNG CITIZEN NON-PROFIT AWARDEE 300.00 3/23/2023 SELECT IMAGING NAME TAGS FOR HCA COMMISSIONERS 41.12 3/23/2023 SELECT IMAGING ENGRAVED PLAQUE W/TENT CARD 99.59 3/23/2023 SHAMROCK OFFICE SOLUTIONS,LLC FILE 2399 CITY COPIER&PRINTER MAINTENANCE SVCE 2,341.12 3/23/2023 STANFORD HEALTH-VALLEYCARE TB TESTING SERVICES JAN 2023 105.00 3/23/2023 STANFORD HEALTH-VALLEYCARE TB TESTING FEB 2023 501.00 3/23/2023 SUNRUN INSTALLATION SERVICES OVERCHARGE REFUND-BLDG.PERMIT#BLDG-2023-00624 112.00 3/23/2023 TERRYBERRY ACCT#1-124711 EMPLOYEE SERVICE AWARD 185.99 3/23/2023 THE CONSTRUCTION ZONE,LLC STREET SIGN-CHIEF HOLMES RETIREMENT 49.39 3/23/2023 TIREHUB,LLC. POLICE VEHICLE MAINTENANCE 758.89 3/23/2023 T-MOBILE USA,INC. CELL PHONE SERVICES THROUGH 2/20/23 678.94 3/23/2023 TREASURER ALAMEDA COUNTY FY22/23 FIELD AND SHELTER SERVICES 59,306.68 3/23/2023 TREASURER ALAMEDA COUNTY FY22/23 FIELD AND SHELTER SERVICES 6,716.99 3/23/2023 TREASURER ALAMEDA COUNTY POLICE SERVICES FY22-23 4,850,419.40 3/23/2023 UNIVERSAL BUILDING SERVICES&SUPPLY CO. CARPET&WINDOW CLEANING SERVICES-SENIOR JAN 2023 700.19 3/23/2023 UNIVERSAL BUILDING SERVICES&SUPPLY CO. CARPET&WINDOW CLEANING SERVICES-SENIOR FEB 2023 85.00 3/23/2023 WEE HOOP,INC. REC CLASS INSTRUCTOR 684.00 3/23/2023 WEE HOOP,INC. REC CLASS INSTRUCTOR 410.40 3/23/2023 WESTEK SYSTEMS INC. AMAG SOFTWARE SUPPORT ANNUAL MAINTENANCE 9,227.00 Payments Issued 3/23/2023 Total: 6,751,395.31 3/28/2023 ANTHONY CALVO MILEAGE REIMBURSEMENT FOR FEB 2023 91.90 3/28/2023 BRITTANY FERRIS MILEAGE REIMBURSEMENT FOR FEB 2023 10.87 3/28/2023 GREGORY SHREEVE TRAVEL EXPENSE REPORT-CALBO ABM MARCH 5-10,2023 758.75 3/28/2023 MARC SISTO MILEAGE FEB 2023 101.52 3/28/2023 MELISSA HERNANDEZ TRAVEL REIMBURSEMENT-US MAYORS CONFERENCE 2023 378.32 3/28/2023 NICOLE WANZENRIED MILEAGE REIMBURSEMENT FOR FEB 2023 87.25 3/28/2023 TAYLOR OSMER MILEAGE REIMBURSEMENT FOR FEB 2023 16.18 Payments Issued 3/28/2023 Total: 1,444.79 3/30/2023 CAL PERS PERS RETIREMENT PLAN PE:3/24/2023 86,509.06 3/30/2023 EMPLOYMENT DEVELOPMENT DEPT CA STATE WITHHOLDING:PE 3/24/2023 21,525.33 3/30/2023 HEALTHEQUITY,INC. HEALTHEQUITY:PE 3/24/2023 3,292.10 3/30/2023 I C M A 401 PLAN DEFERRED COMP 401A:PE 3/24/2023 1,360.35 3/30/2023 I C M A 457 PLAN DEFERRED COMP 457:PE 3/24/2023 27,603.87 3/30/2023 INTERNAL REVENUE SERVICE FEDERAL WITHHOLDING PE 03/24/2023 70,445.09 3/30/2023 US BANK-PARS PARS:PE 3/24/2023 3,136.61 Payments Issued 3/30/2023 Total: 213,872.41 Grand Total for Payments Dated 3/1/2023 through 3/31/2023: 12,776,142.24 147 City of Dublin Payment Issuance Report Print Date: 4/5/2023 Payments Dated 3/1/2023 through 3/31/2023 Page 9 of 9 Total Number of Payments Issued: 360 148 Agenda Item 4.7 AD l STAFF REPORT DUBLIN CITY COUNCIL CALIFORNIA DATE: April 18, 2023 TO: Honorable Mayor and City Councilmembers FROM: Linda Smith, City Manager SU B.ECT: Appointment to Tri-Valley Community Television Board Prepared by: John Stefanski,Assistant to the City Manager EXECUTIVE SUMMARY: The City Council will consider approving the Mayor's recommendation to appoint Assistant City Manager Colleen Tribby as the Dublin representative on the Tri-Valley Community Television Board of Directors. STAFF RECOMMENDATION : Approve the Mayor's recommendation of Assistant City Manager Colleen Tribby as the Dublin representative on the Tri-Valley Community Television Board of Directors. FINANCIAL IMPACT: None. DESCRIPTION : Tri-Valley Community Television is a non-profit corporation established to promote and help coordinate the production of community service television in the Tri-Valley area. The non-profit corporation is governed by a Board of Directors composed of representatives from the Cities of Dublin, Livermore, and Pleasanton. Currently, Mayor Hernandez serves on the Board of Directors. She is recommending Assistant City Manager Colleen Tribby to replace her on the Board. STRATEGIC PLAN INITIATIVE: None. Page 1 of 2 149 NOTICING REQUIREMENTS/PUBLIC OUTREACH : The City Council Agenda was posted. ATTACHMENTS: None. Page 2 of 2 150 isED Agenda Item 8. 1 11Ll �l STAFF REPORT CITY COUNCIL DATE: April 18, 2023 TO: Honorable Mayor and City Councilmembers FROM: Linda Smith, City Manager SU B.ECT: 2022-2027 Five-Year Capital Improvement Program Update Prepared by:Michael Boitnott, Capital Improvement Program Manager EXECUTIVE SUMMARY: The City Council will receive an update of the 2022-2027 Five-Year Capital Improvement Program adopted in June 2022. STAFF RECOMMENDATION : Receive the report and provide direction to Staff for the Capital Improvement Program Update, which is tentatively scheduled to be presented to the City Council on May 16, 2023. FINANCIAL IMPACT: Any financial impact resulting from City Council direction will be included in the Fiscal Year 2023- 24 budget proposal tentatively scheduled for the May 16, 2023 City Council meeting. DESCRIPTION : Every two years, the City Council adopts a new Five-Year Capital Improvement Program (CIP), following a review of certain projects by the Planning Commission, the Parks and Community Services Commission, and/or the Heritage and Cultural Arts Commission. The current CIP for years 2022-2027 (Attachment 1) was adopted by the City Council on June 7, 2022. In the years in between the CIP adoption, Staff provides the City Council with an update to the CIP,which may include new projects and revisions to existing projects. This Staff Report provides updated costs and funding sources and discusses any status or funding changes of the individual projects. The 2022-2027 CIP Update summary is provided as Attachment 2,which includes total projects costs and funding sources over the five years. Below is a summary of expenditures by project category. Page 1 of 12 151 2022-2027 CIP Expenditures Category 2022-23 2023-24 2024-25 2025-26 2026-27 Total General $32,504,973 $1,696,840 $1,705,000 $35,906,813 Public Art $1,445,860 $500,000 $300,000 $300,000 $250,000 $2,795,860 Parks $37,591,938 $3,844,115 $9,462,780 $860,000 $51,758,833 Streets $70,743,887 $30,214,580 $5,225,459 $13,888,961 $8,331,461 $128,404,348 Total $142,286,658 $36,255,535 $16,693,239 $15,048,961 $8,581,461 $218,865,854 Project Updates The following section provides a status update, if any, for each project. Projects with proposed budget adjustments are indicated with an asterisk. Upon City Council feedback on this report, the CIP document will be updated to incorporate all status and budget changes, and will be presented for final approval at the May 16, 2023 meeting. General Improvements Audio Visual System Upgrade (GI0421) * • Update: A new request for proposals was completed in summer 2022 in conjunction with the project being shifted to Information Services and the scope being expanded to include recommendations after the design phase was completed. Construction is anticipated for summer 2023. • Budget Change: Increase of$264,000 from the General Fund to account for the expanded scope. Citywide Energy Improvements (GI0121) * • Update: The project is currently under construction and is anticipated to be completed by the end of 2024. • Budget Change: Increase of$30,000 from the Street Light District East Dublin 1991-1 Fund for work being shifted to this project from the Dublin Ranch Streetlight Improvements Project (ST0417). Civic Center Elevator Modernization (GINEW07) • No Change. Begins in FY 2024-25. Civic Center Exterior Sealing and Painting (GINEW08) • No Change. Begins in FY 2024-25. Civic Center HVAC and Roof Replacement (GI0119) • Update: The project was completed in FY 2022-23. Civic Center Rehabilitation (G10122) • Update: The renovation to the second-floor office area is currently being constructed with the Cultural Arts Center project. Planning for other projects is anticipated to begin in FY 2023-24. Page 2 of 12 152 Cultural Arts Center (GI0120) * • Update: The project started demolition in November 2022 with completion of construction anticipated in mid-2024. • Budget Change: In September 2022,the City Council awarded a construction contract to Strawn Construction Inc. and approved a budget adjustment of$2,600,000 from the General Fund Reserve for Fallon Sports Park Phase 3 to bring the total project cost to $14,397,035. Dublin Standard Plans & Details Update (GI0123) • Update: Planning began in early 2023 and the update is anticipated to take 12 to 18 months to complete. Electric Vehicle (EV) Charging Stations (GI0219) • Update: Installation of EV charging units at The Wave is anticipated to be completed by summer 2023. Exterior Painting at Various City Facilities (GI0223) * • Update: The project will begin design this year with construction anticipated to begin spring/summer of 2024. • Budget Change: Increase of$120,000 from the Internal Services Fund for increased costs of supplies and equipment. Financial System Replacement (GI0319) • Update: The Finance Module,which includes the General Ledger as well as budget and accounting functions,went live on July 1, 2022. The Human Resources / Payroll module went live March 25, 2023. The final component is the Land Management Module (for permitting and licensing),which is expected to be implemented by December 2023. IT Infrastructure Improvement (GI0117) • Update: Information Services Staff are currently installing situational cameras and monitoring software at The Wave, Civic Center, and the Shannon Community Center. Staff is also investigating cloud disaster recovery backup, mobile device management software, upgraded citywide Wi-Fi hardware, and potential Downtown Wi-Fi expansion. Library Tenant Improvement (GI0521) • Update: Staff conducted a site visit of the new Alameda County Library in Newark for ideas for the expansion space. In April and May, Staff will publish two community surveys,via email to residents with recreation accounts and posted online,to solicit input on the use of the space. The next step will be for Staff to engage with a design firm,later in 2023. Marquee Signs (GINEW04) • No Change. Begins in FY 2023-24. Municipal Fiber (GI0323): Page 3 of 12 153 • Update: Preliminary planning began in 2022 with identifying the locations of existing infrastructure and the preparation of a draft request for proposals for consulting services. Resiliency and Disaster Preparedness (GI0221) * Update: This project,which the City has used in the past for various resiliency improvements, is proposed to be funded again to provide for the planning, design, potential environmental permitting, and construction to make the repairs at various sites impacted by the recent storms. The clean-up effort has been ongoing since the storm events and the planning for the permanent repair is anticipated to begin in FY 2023-24. The following locations and repairs have been identified: o Dougherty Hills Open Space o Crossridge Road Trailhead - slide repair o Dublin Boulevard, west of Silvergate Road - slide repair o Mape Memorial Park- Pathway Realignment o Shannon Community Center/San Ramon Road- ditch and culvert improvements o Various citywide storm drainage facility locations and repairs such as trash racks, culverts, ditches,bank stabilization, etc. • Budget Change: New funding of$1,102,189 is requested (current estimated project cost) from the General Fund. Staff will apply for federal funding through FEMA and State funding through California Office of Emergency Services (CalOES). Roof Replacement at Various City Facilities (GI0423) * • Update: The project will begin design in 2023 with construction anticipated to begin spring/summer of 2024. • Budget Change: Addition of$50,000 from the Internal Services Fund for increased costs for supplies and equipment. Situational Awareness Camera Program (GI0523) • Update: In Spring 2023,the City worked with our congressional representatives to submit a request for Community Project Funding (formerly referred to as Earmarks) for $198,000 for Situational Awareness Cameras for Dublin Police Services. The City proposes using this funding to purchase and install 60 cameras at 13 sites at or near schools and community parks. The proposal has secured the support of Congressman DeSaulnier, and the request will now work its way through the congressional appropriations process. If approved,the City could expect to receive the funds in late 2024/early 2025. Public Art Camp Parks Sign (PA0121) • Update: The design and engineering process is currently underway, and construction is anticipated to begin summer 2023. Don Biddle Community Park Art (PA0217) Page 4 of 12 154 • Update: The art was completed and installed in 2022. Downtown Dublin (PA0123) • Update: The planning/pre-design phase is underway. Staff will engage with consultants this summer to support the project, including a civil engineer to assist with the development of site plans for a monument piece at Dublin Blvd and Village Parkway, and an art consultant to help guide a review of existing plans and set a framework for future Downtown public art. Heritage Park Public Art (PA0222) • Update: The artwork is currently being produced and is anticipated to be installed summer 2023. Parks Alamo Creek Park- Fence Replacement (PK0122) • Update: Design of the combined project,which is for replacement of fencing (1) on both sides of Alamo Creek, which runs through the middle of the park, and the fencing along the street frontages of Dougherty Road,Wildwood Road, and Willow Creek Drive, and (2) along Amador Valley Boulevard west of Wildwood Road, on the west sides of Fall Creek Road and Wildwood Road, and on the north side of Willow Creek Drive, is complete and construction is anticipated summer 2023. Don Biddle Community Park (PK0115) • Update: The Park was dedicated on September 24, 2022 and opened to the community. Minor construction punch list items, plant establishment, and environmental monitoring will continue through 2023. Downtown Dublin Town Square Park (PK0221) • Update: The planning phase, funded by the General Fund, is anticipated to begin in 2023. The funding source for future phases of the project is currently identified as Public Facilities Fees. Dublin Sports Grounds Rehabilitation (PKNEW03) • No Change. Begins in FY 2024-25. Fallon Sports Park- Phase 3 (PK0119) • Update: In September 2022,the City Council authorized the use of construction contingency to install perimeter fencing/netting at the cricket field. Construction was substantially completed in late summer 2022 and a park opening ceremony was held on October 22, 2022. The project is anticipated to be entirely completed in spring/summer 2023. Iron Horse Nature Park and Open Space (PK0422) • Update: The design and permitting process is currently underway for the first phase of Page 5 of 12 155 improvements funded by the State Park Grant, and construction of the first phase is anticipated to begin in summer 2023. Jordan Ranch Neighborhood Square (PK0322) • Update: The planning phase begin in FY 2021-22 and the conceptual plan was approved by the City Council on December 6, 2022. The design of the park will continue through FY 2022-23 with construction anticipated to begin in 2024. Kolb Park Renovation (PK0224) • Update: Staff anticipates initiating the design in FY 2023-24 and starting construction in FY 2024-25. Parks Playground Replacement (PK0124) • Update: Staff anticipates initiating the design in FY 2023-24 and starting construction in FY 2024-25. Persimmon Dr. Pedestrian Path Rehabilitation (PK0123) • Update: The project is currently being designed in conjunction with the Annual Street Resurfacing Project, CIP No. ST0711 and construction is anticipated summer/fall 2023 with this year's Annual Street Resurfacing Project. Restrooms Replacement (PK0321) • Update: Staff anticipates initiating the design in FY 2023-24 and starting construction in FY 2024-25. Sunday School Barn Improvements (PKNEW04) • No Change. Design will begin in FY 2024-25 for the rehabilitation and restoration of the historic building's floor. Wallis Ranch Community Park (PK0421) • Update: The design is complete, and construction is anticipated to begin summer 2023. Streets Amador Plaza Road Bicycle and Pedestrian Improvements (ST0815) • No change. Completion is dependent on timing of the adjacent development. Annual Street Resurfacing (ST0117) • Update: This year's project will include a slurry seal and an overlay project,which is currently in design and anticipated to be in construction in summer/fall 2023. The general area of the work is the neighborhood between Silvergate Dr., San Ramon Rd., and Dublin Blvd. City Entrance Monument Signs (ST0319) Page 6of12 156 • Update: Installation of the Downtown gateway signage was completed in spring 2022 and the monument signage is expected to begin in FY 2023-24. Citywide Bicycle and Pedestrian Improvements (ST0517) * • Update: The updated Bicycle and Pedestrian Plan was adopted by the City Council on January 10, 2023, and it is anticipated that the ADA Transition Plan update will be completed in 2023. • Budget Change: Addition of$861,000 from the Vehicle Registration Fee and Measure BB Grants for mid-block crosswalks, flashing beacons, and ADA curb ramp upgrades. Planned improvements are as follows: 1) Central Pkwy/Aspen St- crosswalk enhancements including Rectangular Rapid Flash Beacons (RRFBs), striping, and signing; 2) Grafton St/Antone Way- crosswalk enhancements including RRFB's, striping, and signing; 3) Amador Valley Blvd/Burton St- crosswalk enhancements including RRFB's, striping, signing; 4) Regional St Midblock Crosswalk- installation of midblock crosswalk between Dublin Blvd and Amador Valley Blvd.; and 5) Central Pkwy/Hibernia Dr- Signal modification installing protected left-turns for north-south Hibernia Dr. Citywide Signal Communications Upgrade (ST0713) • Update: There is currently a project in construction to install a conduit pathway between Civic Center and San Ramon Road for signal communication upgrades and to accommodate the future fiber optic upgrade to city infrastructure. Citywide Storm Drain Improvements (ST0124) • No Change. Begins in FY 2023-24. Downtown Dublin Street Grid Network (ST0221) • Update: The planning phase began in 2020 and includes with the update of the existing City Travel Demand Forecasting Model to provide traffic flow projections on the new roadways, analyze future land use development proposals, and transportation network changes in the Downtown. Currently Staff is working on the Retail District Parking Study. Dublin Blvd. Extension - Fallon Rd.to North Canyons Parkway (ST0216) * • Update: In spring 2021,Alameda CTC and their consultant team started the final design process,which is anticipated to be completed in winter 2024. • Budget change: The preliminary engineering level cost estimate for this project is currently $151.5 million, and it is expected that Dublin's share will be approximately$124 million, and Livermore's share will be $27.5 million. For Dublin's share, $63 million will be funded with Eastern Development Impact Fee Funds collected over time, and $13.5 from the Tri Valley Transportation District. The estimated shortfall is $47.5 million, for which Staff will seek grant funding. In March 2023,the City Council approved setting aside General Fund and Capital Improvement Program Fund reserves over three years to advance the EDTIF portion of the budget. Staff is requesting a budget change to reflect$16.1 million in the current fiscal year, and $24.7 million in FY 2023-24. This will cover mitigation costs as well as right-of-way acquisition. Page 7 of 12 157 Dublin Blvd. Pavement Rehabilitation (ST0120) • Update: The project is anticipated to be completed in spring 2023. Dublin Ranch Streetlight Improvements (ST0417) * • Update: The project will be converting approximately 125 more streetlights into energy- efficient LEDs than was planned for in the CIP. • Budget Change: Shift of$30,000 to the Citywide Energy Improvements Project (GI0121), funded by the Street Light District East Dublin 1991-1 Fund. Golden Gate Dr. Intersection Improvements at Dublin Blvd. and St. Patrick Way (ST0423) • Update: Design is anticipated to begin in FY 2023-24. Green Stormwater Infrastructure (ST0121) * • Update: 1) Trail corridor: The City and Alameda CTC entered into a Cooperative Agreement on February 7, 2023 to partner on the design and environmental permitting phase for a bio-retention and hydromodification management facility along the Iron Horse Trail corridor, south of Amador Valley Boulevard, that satisfies a portion of the City's GSI requirement and Alameda CTC's project, SR84 Expressway Widening and SR84/I-680 Interchange Improvements. Construction of GSI along the Iron Horse Trail corridor, south of Amador Valley Boulevard, is anticipated in 2024; and 2) Trash capture devices: The location of these devices is still being determined. Installation is anticipated in FY 2023-24. • Budget Change: Addition of$1,135,688 for the additional work on the trail corridor. The total project cost is now estimated at$3,289,063 funded by the General Fund and Alameda CTC cost share (Alameda CTC's share of the costs is 75% of the total,which will be reimbursed to the City after expenditure). Intelligent Transportation System Upgrade - Connected/Autonomous Vehicle and Safety Improvements (ST0519) • No change. Iron Horse Trail Bridge at Dublin Blvd. (ST0118) • Update: The construction contract was awarded by the City Council on March 1, 2022 and construction is anticipated to be completed in fall 2023. Local Roadway Safety Plan (LRSP) (ST0122) • Update: The LRSP was adopted by the City Council on January 10, 2023. The project recommendations from the LSRP will be funded and implemented through a separate project, Traffic Signal Roadway Safety Improvements, CIP No. ST0123. San Ramon Rd. Landscape Renovation (ST0218) • Update: The project has been delayed due to prior years droughts. The project design could commence in 2023 and construction would be anticipated the following summer. San Ramon Road Trail Lighting (ST0514) Page 8of12 158 • No change. Remaining pole painting will be completed in conjunction with the Dublin Ranch Street Light Pole Improvements Project. St. Patrick Way Extension (ST0222) • Update: Construction began in 2021 and is anticipated to be completed at the end of 2024. Tassajara Rd. Improvements - North Dublin Ranch Dr.to Quarry Lane School (ST0119) * • Update: Design is nearly complete, and the right-of-way acquisition, utility relocation work, and environmental permitting is underway. Construction is anticipated to begin in FY 2023-24. • Budget Change: Decrease of$1,000,000 as the City is no longer constructing (and being reimbursed for) the improvements along the Quarry Lane frontage. This work will be completed by the school. Tassajara Rd. Realignment and Widening- Fallon Rd.to North City Limit (ST0116) • Update: Contra Costa County Public Works is the project lead and is currently working on the detailed design of the project. Traffic Signal and Roadway Safety Improvements (ST0123) • Update: Planning is anticipated to begin in FY 2023-24. Traffic Signal Re-Lamping (ST0223) • Update: Design is anticipated to begin in FY 2023-24. Village Parkway Reconstruction (ST0323) * • Update: The preliminary level planning and environmental evaluation of the roadway started in Fall 2022 and is anticipated to continue into FY 2023-24. • Budget Change: Advance $250,000 from FY 2024-25 to FY 2023-24 to continue design work. The total project cost is estimated at$18,350,000, however this may change as the design is completed. Funding Sources The funding for the 2022-2027 CIP comes from a variety of sources, summarized as follows: Page 9of12 159 2022-2027 CIP Funding Category 2022-23 2023-24 2024-25 2025-26 2026-27 Total General Fund $34,771,304 $16,879,893 $3,898,670 $8,740,000 $157,500 $64,447,367 Special Rev. -Public Works $21,645,824 $3,406,689 $3,253,149 $3,208,961 $2,873,961 $34,388,584 Special Rev-Assmt. Dist. $1,132,210 $42,000 $42,000 - - $1,216,210 Public Art Fund $1,445,860 $500,000 $300,000 $300,000 $250,000 $2,795,860 Traffic Impact Fees $24,284,258 $613,880 $816,320 - - $25,714,458 Public Facilities Fees $25,823,826 $2,279,875 $4,514,600 - - $32,618,301 Internal Service Funds $3,457,952 $170,000 $1,650,000 $600,000 - $5,877,952 Energy Impr.Lease Bond $8,890,725 - - - - $8,890,725 Dublin Crossing Fund $800,000 - - - - $800,000 Other $3,435,000 $12,363,198 - - - $15,798,198 Developer Built $16,599,699 - - - - $16,599,699 Unidentified - - $2,218,500 $2,220,000 $5,300,000 $9,718,500 Total $142,286,658 $36,255,535 $16,693,239 $15,048,961 $8,581,461 $218,865,854 Approximately 27% or$58.3 million of the CIP costs are funded by Traffic Impact Fees and Public Facilities Fees.Approximately 18% or$38.4 million of CIP costs are funded by Special Revenues, where the primary funding sources are State Gas Tax, Measure B/BB Sales Tax, and the Public Art Fund. The Other Funding Sources category includes improvements to be constructed by other agencies and developers, and accounts for 8% or $16.6 million in CIP costs. There is approximately 4% or$9.7 million in project costs that do not have an identified funding source within the CIP timeframe. General Fund Contributions The General Fund contributes to approximately 29% or $64.4 million of the CIP costs. Many of the projects are using planned reserves or will be reimbursed by impact fee programs in the future. The following table lists the projects that are funded or partially funded by the General Fund. Page 10 of 12 160 2022-2027 GF Contributions to the CIP Project 2022-23 2023-24 2024-25 2025-26 2026-27 Total Alamo Creek Park-Fence Replacement $446,767 - - - - $446,767 Audio Visual System Upgrade $157,923 $314,000 - - - $471,923 City Entrance Monument Signs $485,000 - - - - $485,000 Citywide Bicycle and Pedestrian $365,992 $105,000 $105,000 - Improvements - $575,992 Citywide Energy Improvements $1,436,559 - - - - $1,436,559 Citywide Signal Communications $1,420,147 - - - - $1,420,147 Upgrade Citywide Storm Drain Improvements - $30,000 $30,000 $157,500 $217,500 Civic Center Rehabilitation $1,307,892 $687,840 $205,000 - - $2,200,732 Cultural Arts Center $6,964,197 - - - - $6,964,197 Don Biddle Community Park $675,193 - - - - $675,193 Downtown Dublin Street Grid Network $196,893 $8,990 $8,990 - - $214,873 Downtown Dublin Town Square Park $102,205 $4,680 $4,680 - - $111,565 Dublin Blvd.Extension $13,865,559 $13,424,823 - - - $27,290,382 Dublin Heritage Park Cemetery Improvements $13,748 - - - - $13,748 Dublin Standard Plans&Details Update $142,500 - - - - $142,500 Electric Vehicle(EV)Charging Stations $194,093 - - - - $194,093 Fallon Sports Park-Phase 3 $100,000 - - - - $100,000 Financial System Replacement $1,176,799 - - - - $1,176,799 Green Stormwater Infrastructure $2,153,074 - - - - $2,153,074 IT Infrastructure Improvement $4,277 - - - - $4,277 Kolb Park Renovation - $450,000 $2,450,000 - - $2,900,000 Maintenance Yard Facility Improvements $55,089 - - - - $55,089 Marquee Signs - $495,000 - - - $495,000 Municipal Fiber $140,000 - - - - $140,000 Parks Playground Replacement - $1,109,560 - - - $1,109,560 Public Safety Complex-Police Services $87,201 - - - - $87,201 Building Resiliency and Disaster Preparedness Improvements $1,100,000 - - - - $1,100,000 Restrooms Replacement $999,720 - - - - $999,720 San Ramon Rd.Landscape Renovation $238,660 - - - - $238,660 San Ramon Rd.Trail Lighting $7,996 - - - - $7,996 Situational Awareness Camera Program $585,000 - - - - $585,000 Sunday School Barn Improvements - - $125,000 $260,000 - $385,000 Village Parkway Reconstruction $300,000 $250,000 $1,000,000 $8,450,000 - $10,000,000 Total $34,771,304 $16,879,893 $3,898,670 $8,740,000 $157,500 $64,447,367 Page 11 of 12 161 Future Projects The Future Projects category identifies projects that are beyond the current CIP timeframe, for which a funding source may or may not yet be identified. The following are the projects with future funding needs beyond the CIP timeframe: • City Entrance Signs - $200,000 • Eastern Dublin Transportation Impact Fee Projects - $61,750,000 o Most of this future funding is attributable to the Dublin Blvd. Extension project. • Western Dublin Transportation Impact Fee Projects - $8,750,000 o This includes the following projects: Dublin Blvd. Complete Streets (San Ramon Rd. to Village Pkwy); Amador Plaza Complete Streets; Village Parkway Complete Streets (AVB to the Alamo Canal); Dublin Blvd. and San Ramon Rd. Intersection Improvements; Dublin Blvd. and Village Pkwy Intersection Improvements; and traffic signal upgrades in the area to improve traffic flow. • Dublin Sports Grounds - Phase 5 Renovation - $2,400,000 • Croak Neighborhood Park West- $3,995,000 / Croak Neighborhood Park East- $4,390,000 o These two park projects are dependent on the approval of park improvement agreements related to the East Ranch project that was recently approved by the City Council. These will be moved in the to the current five-year CIP as those agreements get finalized. • Emerald Glen Recreation and Aquatic Complex- Phase 2 - $17,600,000 o The community center portion of this cost will be moved into the current five-year CIP as the SCS "The DC" project progresses. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH : The City Council Agenda was posted. ATTACHMENTS: 1) Adopted CIP 2022-2027 2) CIP Update Summary Page 12 of 12 162 Attachment I , 46`. �•` ,i • ` „� I. ( d 1 lb-,- . ap' � ' 0►4 • OC" f . .' ' A' 410 1,.60-Larh.,'t s•... • 101,46._ . ill ilikr '" .. t, )11 5, -;-.1.:, t ...., CA 1\ 40 4...,,,Ar . ilia 17. l'i VI ?),Irrl,r" vs �� of#' n 41i. mot.. 1 li \ ���� ��f� g" 101-1PL .) 821 ' City of Dublin CALIFORNIA FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM 2022 - 2027 163 Ok?)% (p � 11Z 1` I�8 City of Dublin CALIFORNIA Dublin All-amenca cm IIIII' 2011 Five-Year Capital Improvement Program 2022-2027 June 2022 Melissa Hernandez, Mayor Jean Josey, Vice Mayor Shawn Kumagai, Council Member Sherry Hu, Council Member Michael McCorriston, Council Member Submitted by: Linda Smith, City Manager Colleen Tribby, Assistant City Manager 164 CONTENTS CONTENTS SUMMARY SCHEDULES I HIGHLIGHTS I SUMMARY 2022-2027 CAPITAL IMPROVEMENT PROGRAM — GENERAL IMPROVEMENTS 3 SUMMARY 2022-2027 CAPITAL IMPROVEMENT PROGRAM — PUBLIC ART 4 SUMMARY 2022-2027 CAPITAL IMPROVEMENT PROGRAM — PARKS 5 SUMMARY 2022-2027 CAPITAL IMPROVEMENT PROGRAM — STREETS 6 GENERAL IMPROVEMENTS 8 SUMMARY OF PROJECTS COMPLETED IN FISCAL YEAR 2021-2022 8 LOCATION MAP 9 AUDIO VISUAL SYSTEM UPGRADE 10 CITYWIDE ENERGY IMPROVEMENTS 1 1 CIVIC CENTER ELEVATOR MODERNIZATION 12 CIVIC CENTER EXTERIOR SEALING & PAINTING 13 CIVIC CENTER HVAC AND ROOF REPLACEMENT 14 CIVIC CENTER REHABILITATION 15 CULTURAL ARTS CENTER 16 DUBLIN STANDARD PLANS & DETAILS UPDATE 17 ELECTRIC VEHICLE (EV) CHARGING STATIONS 18 EXTERIOR PAINTING AT VARIOUS CITY FACILITIES 19 FINANCIAL SYSTEM REPLACEMENT 20 IT INFRASTRUCTURE IMPROVEMENT 21 LIBRARY TENANT IMPROVEMENTS 22 Contents City of Dublin Capital Improvement Program 2022-2027 165 MARQUEE SIGNS 23 MUNICIPAL FIBER 24 ROOF REPLACEMENT AT VARIOUS CITY FACILITIES 25 SITUATIONAL AWARENESS CAMERA PROGRAM 26 PUBLIC ART 27 SUMMARY OF PROJECTS COMPLETED IN FISCAL YEAR 2021-2022 27 LOCATION MAP 28 CAMP PARKS SIGN 29 DON BIDDLE COMMUNITY PARK 30 DOWNTOWN DUBLIN 31 HERITAGE PARK 32 PARKS 33 SUMMARY OF PROJECTS COMPLETED IN FISCAL YEAR 2021-2022 33 LOCATION MAP 34 ALAMO CREEK PARK AND ASSESSMENT DISTRICT— FENCE REPLACEMENT 35 DON BIDDLE COMMUNITY PARK 36 DOWNTOWN DUBLIN TOWN SQUARE PARK 37 DUBLIN SPORTS GROUNDS REHABILITATION 38 FALLON SPORTS PARK— PHASE 3 39 IRON HORSE NATURE PARK AND OPEN SPACE 40 JORDAN RANCH NEIGHBORHOOD SQUARE 42 KOLB PARK RENOVATION 43 PARKS PLAYGROUND REPLACEMENT 44 PERSIMMON DRIVE PEDESTRIAN PATH REHABILITATION 45 RESTROOMS REPLACEMENT 46 SUNDAY SCHOOL BARN IMPROVEMENTS 47 WALLIS RANCH COMMUNITY PARK 48 Contents City of Dublin Capital Improvement Program 2022-2027 ii 166 STREETS 49 LOCATION MAP 50 AMADOR PLAZA ROAD BICYCLE AND PEDESTRIAN IMPROVEMENTS 51 ANNUAL STREET RESURFACING 52 CITY ENTRANCE MONUMENT SIGNS 54 CITYWIDE BICYCLE AND PEDESTRIAN IMPROVEMENTS 55 CITYWIDE SIGNAL COMMUNICATIONS UPGRADE 57 CITYWIDE STORM DRAIN IMPROVEMENTS 59 DOWNTOWN DUBLIN STREET GRID NETWORK 60 DUBLIN BOULEVARD EXTENSION — FALLON ROAD TO NORTH CANYONS PARKWAY 61 DUBLIN BOULEVARD PAVEMENT REHABILITATION 63 DUBLIN RANCH STREETLIGHT IMPROVEMENTS 64 GOLDEN GATE DRIVE INTERSECTION IMPROVEMENTS - DUBLIN BLVD AND ST. PATRICK WAY 65 GREEN STORMWATER INFRASTRUCTURE 66 INTELLIGENT TRANSPORTATION SYSTEM UPGRADE - CONNECTED/AUTONOMOUS VEHICLE AND SAFETY IMPROVEMENTS 67 IRON HORSE TRAIL BRIDGE AT DUBLIN BOULEVARD 69 LOCAL ROADWAY SAFETY PLAN 71 SAN RAMON ROAD LANDSCAPE RENOVATION 72 SAN RAMON ROAD TRAIL LIGHTING 73 ST. PATRICK WAY EXTENSION 74 TASSAJARA ROAD IMPROVEMENTS - NORTH DUBLIN RANCH DRIVE TO QUARRY LANE SCHOOL 75 TASSAJARA ROAD REALIGNMENT AND WIDENING - FALLON ROAD TO NORTH CITY LIMIT 77 TRAFFIC SIGNAL AND ROADWAY SAFETY IMPROVEMENTS 79 TRAFFIC SIGNAL RE-LAMPING 80 VILLAGE PARKWAY RECONSTRUCTION 81 FUTURE PROJECTS 82 LOCATION MAP 83 Contents City of Dublin Capital Improvement Program 2022-2027 iii 167 CROAK NEIGHBORHOOD PARK EAST 84 CROAK NEIGHBORHOOD PARK WEST 84 DUBLIN SPORTS GROUNDS— PHASE 5 RENOVATION 85 EMERALD GLEN RECREATION AND AQUATIC COMPLEX - PHASE 2 85 CITY ENTRANCE SIGNS 86 EASTERN DUBLIN TRANSPORTATION IMPACT FEE 86 WESTERN DUBLIN TRANSPORATION IMPACT FEE 87 Contents City of Dublin Capital Improvement Program 2022-2027 iv 168 SUMMARY SCHEDULES HIGHLIGHTS The following schedules provide an overview of the financial information contained in the Proposed Five-Year Capital Improvement Program 2022- 2027. The first summary schedule highlights expenditures by program area for all projects and identifies the financing category used for the projects. The following financial schedules provide information by major program area (General Improvements,Public Art,Parks and Streets) as well as separate schedules listing unfunded or Future Projects. Additional details about each project are in the corresponding program area. SUMMARY 2022-2027 CAPITAL IMPROVEMENT PROGRAM—ALL FUNDS 2022-2027 CAPITAL IMPROVEMENT PROGRAM PRIOR FUTURE COSTS YEARS 2021-2022 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS Total General Improvements $41,684,906 $36,077,700 $5,660,495 $1,182,840 $1,555,000 $292,410 $86,453,351 Public Art $808,669 $1,395,318 $150,000 $500,000 $300,000 $300,000 $250,000 $3,703,987 Parks $53,067,948 $46,526,057 $7,193,465 $3,844,115 $9,462,780 $860,000 $4,500,000 $125,454,365 Streets $14,593,408 $46,443,042 $12,049,924 $21,506,559 $5,475,459 $13,888,961 $8,331,461 $123,707,652 $245,996,465 TOTAL COSTS $110,154,931 $130,442,117 $25,053,884 $27,033,514 $16,793,239 $15,048,961 $8,581,461 $128,500,062 $461,608,168 Summary Schedules City of Dublin Capital Improvement Program 2022-2027 Page 1 169 SUMMARY 2022-2027 CAPITAL IMPROVEMENT PROGRAM — FINANCING SUMMARY 2022-2027 CAPITAL IMPROVEMENT PROGRAM—ALL FUNDS 2022-2027 CAPITAL IMPROVEMENT PROGRAM PRIOR FUTURE FINANCING YEARS 2021-2022 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS Total General Fund $23,429,523 $15,846,222 $4,607,815 $2,891,070 $4,148,670 $8,740,000 $157,500 $292,410 $60,113,209 Dublin Crossing Fund $17,999,999 $1,000,000 $18,999,999 Energy Improve. Lease Bond $20,622,615 $20,622,615 Internal Service Funds $7,482,467 $1,968,437 $1,610,000 $1,500,000 $600,000 $13,160,904 Public Art Fund $808,669 $1,395,318 $150,000 $500,000 $300,000 $300,000 $250,000 $3,703,986 Public Facility Fees $45,479,151 $30,483,139 $6,331,940 $2,279,875 $4,514,600 $4,500,000 $93,588,705 Special Revenue Funds $13,383,578 $19,302,954 $6,232,689 $3,448,689 $3,295,149 $3,208,961 $2,873,961 $51,745,981 Traffic Impact Fees $1,571,543 $19,004,378 $4,071,440 $613,880 $816,320 $26,077,561 Other $1,385,000 $2,050,000 $17,300,000 $20,735,000 Developer Built $19,434,055 $19,434,055 Unidentified $2,218,500 $2,200,000 $5,300,000 $123,707,652 $133,426,152 TOTAL FINANCING $110,154,931 $130,442,117 $25,053,884 $27,033,514 $16,793,239 $15,048,961 $8,581,461 $128,500,062 $461,608,168 Summary Schedules City of Dublin Capital Improvement Program 2022-2027 Page 2 170 SUMMARY 2022-2027 CAPITAL IMPROVEMENT PROGRAM - GENERAL IMPROVEMENTS 2022-2027 CAPITAL IMPROVEMENT PROGRAM Future Project Number&Description Prior Years 2021-2022 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 Years Total GI0421 Audio Visual System Upgrade $257 $108,783 $50,000 $159,040 GI0121 Citywide Energy Improvements $21,646,390 $1,280,000 $22,926,390 GINEW07 Civic Center Elevator Modernization $900,000 $900,000 GINEW08 Civic Center Exterior Sealing&Painting $450,000 $450,000 GI0119 Civic Center HVAC and Roof Replacement $4,952,398 $222,602 $5,175,000 GI0122 Civic Center Rehabilitation $1,123,050 $220,840 $687,840 $205,000 $2,236,730 GI0120 Cultural Arts Center $918,482 $10,878,553 $11,797,035 GI0123 Dublin Standard Plans&Details Update $142,500 $142,500 GI0219 Electric Vehicle(EV) Charging Stations $12,780 $137,220 $292,410 $442,410 GI0223 Exterior Painting at Various City Facilities $665,000 $665,000 GI0319 Financial System Replacement $1,020,169 $1,479,831 $2,500,000 GI0117 IT Infrastructure Improvement $867,895 $125,705 $250,000 $1,243,600 GI0521 Library Tenant Improvements $113,510 $1,722,155 $1,835,665 GI0509 Maintenance Yard Facility Improvements $9,925,290 $55,443 $9,980,733 GINEW04 Marquee Signs $495,000 $495,000 GI0323 Municipal Fiber $140,000 $140,000 Public Safety Complex-Police Services GI0116 Building $23,987,635 $186,613 $24,174,248 GI0423 Roof Replacement at Various City Facilities $605,000 $605,000 GI0523 Situational Awareness Camera Pro. am $585,000 $585,000 TOTAL COSTS $41,684,906 $36,077,700 $5,660,495 $1,182,840 $1,555,000 $292,410 $86,453,351 FINANCING 1001 General Fund $15,416,164 $7,754,509 $2,418,340 $1,182,840 $205,000 $292,410 $27,269,263 2302 Measure D $34,250 $34,250 2705 Street Light District East Dublin 1999-1 $806,355 $806,355 4100 Public Facility Fees $918,482 $5,084,228 $1,632,155 $7,634,865 4401 Dublin Crossing Development Fee $17,999,999 $17,999,999 6205 Internal Service Fund-Facilities $5,587,366 $1,543,638 $1,360,000 $1,350,000 $9,841,004 6305 Internal Service Fund-Equipment $655,000 $655,000 6605 IT Fund $1,107,895 $232,105 $250,000 $1,590,000 7102 Enera9 Im.rove.Lease Bond $20,622,615 $20,622,615 TOTAL FINANCING $41,684,906 $36,077,700 $5,660,495 $1,182,840 $1,555,000 $292,410 $86,453,351 Summary Schedules City of Dublin Capital Improvement Program 2022-2027 Page 3 171 SUMMARY 2022-2027 CAPITAL IMPROVEMENT PROGRAM - PUBLIC ART 2022-2027 CAPITAL IMPROVEMENT PROGRAM Future Project Number&Description PY ACTUAL 2020-21 Prior Years 2021-2022 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 Years Total PA0218 Butterfl Knoll Park $456 $456 $17,104 $17,560 PA0121 Cam.Parks Sian $500,450 $500,450 PA0217 Don Biddle Communi Park $413,750 $309 $414,059 $266,690 $680,749 PA0123 Downtown Dublin -- $150,000 $500,000 $300,000 $300,000 $250,000 $1,500,000 PA0419 Dublin S.orts Grounds $211,858 $138,406 $350,264 $6,263 $356,527 PA0222 Herita:e Park $594,700 $594,700 PA0418 Sean Diamond Park $5,638 $38,252 $43,890 $10,110 $54,000 TOTAL COSTS $626,064 $138,715 $808,669 $1,395,318 $150,000 $500,000 $300,000 $300,000 $250,000 $3,703,986 FINANCING 2801 Public Art Fund $631,702 $176,967 $808,669 $1,395,318 $150,000 $500,000 $300,000 $300,000 $250,000 $3,703,986 TOTAL FINANCING $631,702 $176,967 $808,669 $1,395,318 $150,000 $500,000 $300,000 $300,000 $250,000 $3,703,986 Summary Schedules City of Dublin Capital Improvement Program 2022-2027 Page 4 172 SUMMARY 2022-2027 CAPITAL IMPROVEMENT PROGRAM - PARKS 2022-2027 CAPITAL IMPROVEMENT PROGRAM Future Project Number&Description Prior Years 2021-2022 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 Years Total Alamo Creek Park and Assessment District-Fence PK0122 Replacement $850,000 $850,000 PK0118 Butterfly Knoll Park $1,053,000 $1,053,000 PK0117 Clover Park&Sunrise Park $1,781,358 $1,781,358 PK0115 Don Biddle Community Park $570,609 $24,253,396 $24,824,005 PK0221 Downtown Dublin Town Square Park $97,525 $4,680 $4,680 $4,680 $4,500,000 $4,611,565 PK0215 Dublin Heritage Park Cemetery Improvements $422,451 $1,173,549 _ $1,596,000 PKNEW03 Dublin Sports Grounds Rehabilitation _ $150,000 $600,000 $750,000 PK0105 Emerald Glen Recreation&Aquatic Complex-Phase 1 $44,827,065 $303,882 $45,130,947 PK0119 Fallon Sports Park-Phase 3 $2,079,260 $8,518,740 $10,598,000 PK0518 Imagine Playground at Dublin Sports Grounds $5,027,202 $72,198 $5,099,400 PK0422 Iron Horse Nature Park and Open Space $461,650 $3,147,650 $1,251,100 $6,733,100 $11,593,500 PK0322 Jordan Ranch Neighborhood Square $403,121 $1,367,051 $1,028,775 $2,798,947 PKNEW02 Kolb Park Renovation $450,000 $2,450,000 $2,900,000 PK0003 Parks Playground Replacement $1,109,560 $1,109,560 PK0123 Persimmon Dr.Asphalt Path Rehabilitation $195,000 $195,000 PK0321 Restrooms Replacement $1,000,000 $1,000,000 PKNEW04 Sunday School Barn Improvements $125,000 $260,000 $385,000 PK0421 Wallis Ranch Communi Park $141,361 $6,557,638 $2,479,084 $9,178,083 TOTAL COSTS $53,067,948 $46,526,057 $7,193,465 $3,844,115 $9,462,780 $860,000 $4,500,000 $125,454,365 FINANCING 1001 General Fund $7,063,851 $4,821,074 $4,680 $1,564,240 $2,579,680 $260,000 $16,293,525 2212 Vehicle Registration Fee(ACTC) $14,894 $35,106 $50,000 2302 Measure D $27,802 $72,198 $100,000 2403 State Park Grant $1,358,000 $2,294,000 $3,652,000 2703 Landscape District Dougherty 1986-1 $400,000 $400,000 2704 Landscape District Santa Rita 1997-1 $195,000 _ $195,000 4100 Public Facility Fees $44,560,669 $25,398,911 $4,699,785 $2,279,875 $4,514,600 $4,500,000 $85,953,840 6205 Internal Service Fund-Facilities $150,000 $600,000 $750,000 6605 IT Fund $42,732 $107,268 $150,000 9998 Unidentified $2,218,500 $2,218,500 9999 Develoser Built $15,691,500 $15,691,500 TOTAL FINANCING $53,067,948 $46,526,057 $7,193,465 $3,844,115 $9,462,780 $860,000 $4,500,000 $125,454,365 Summary Schedules City of Dublin Capital Improvement Program 2022-2027 Page 5 173 SUMMARY 2022-2027 CAPITAL IMPROVEMENT PROGRAM - STREETS 2022-2027 CAPITAL IMPROVEMENT PROGRAM Project Number&Description Prior Years 2021-2022 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 Future Years Total Amador Plaza Road Bicycle and Pedestrian ST0815 Improvements $553,151 $860,498 $1,413,649 ST0117 Annual Street Resurfacing $8,039,917 $2,790,862 $2,399,881 $2,299,881 $2,299,881 $2,573,961 $2,573,961 $22,978,344 ST0319 City Entrance Monument Signs $485,000 $485,000 ST0517 Citywide Bicycle and Pedestrian Improvements $1,950,931 $696,985 $493,228 $653,228 $733,228 $4,527,600 ST0713 Citywide Signal Communications Upgrade $1,249,949 $2,499,656 $435,040 $235,040 $275,040 _ $4,694,725 STNEW02 Citywide Storm Drain Improvements $30,000 $30,000 $157,500 $217,500 ST0221 Downtown Dublin Street Grid Network $2,500 $198,550 $8,990 $8,990 $8,990 $21,200,000 $21,428,019 Dublin Blvd.Extension-Fallon Rd.to N.Canyons ST0216 Pkwy $1,167,095 $729,824 $16,300,000 $102,507,652 $120,704,571 ST0120 Dublin Boulevard Pavement Rehabilitation $737,000 $737,000 ST0417 Dublin Ranch Street Light Improvements $6,275 $30,887 $42,000 $42,000 $42,000 $163,162 Golden Gate Dr.Intersection Improve.at Dublin _ST0423 Blvd.and St.Patrick Way $21,440 $113,880 $816,320 $951,640 ST0121 Green Stormwater Infrastructure $382,570 $1,770,805 $2,153,375 Intelligent Transportation System Upgrade- Connected/Autonomous Vehicle and Safety ST0519 Improvements $65,980 $633,902 $100,000 $799,882 ST0118 Iron Horse Trail Bridge at Dublin Boulevard $1,046,124 $12,358,315 $600,000 $14,004,439 ST0122 Local Roadway Safety Plan $117,980 $20,000 $137,980 ST0218 San Ramon Road Landscape Renovation $405 $238,660 $239,065 ST0514 San Ramon Road Trail Lighting $82,349 $91,113 $173,462 ST0222 St.Patrick Way Extension $3,742,556 $3,742,556 Tassajara Road Improvements-North Dublin ST0119 Ranch Drive to Quarry Lane School $168,631 $7,331,369 $5,500,000 $1,500,000 $14,500,000 Tassajara Road Realignment and Widening-Fallon ST0116 Road to North City Limit $260,101 $12,517,315 $12,777,416 ST0123 Traffic Signal and Roadway Safety Improvements $60,000 $110,000 $170,000 ST0223 Traffic Signal Re-Lamping $298,540 $213,540 $135,000 $647,080 ST0323 Villa_•e Parkwa Reconstruction $300,000 $1,300,000 $11,150,000 $5,600,000 $18,350,000 TOTAL COSTS $14,593,408 $46,443,042 $12,049,924 $21,506,559 $5,475,459 $13,888,961 $8,331,461 $123,707,652 $245,996,465 Summary Schedules City of Dublin Capital Improvement Program 2022-2027 Page 6 174 FINANCING Prior Years 2021-2022 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 Future Years Total 1001 General Fund $949,508 $3,270,639 $2,184,795 $143,990 $1,363,990 $8,480,000 $157,500 $16,550,421 2201 State Gas Tax $3,092,738 $3,546,384 $744,460 $659,460 $775,920 $1,110,000 $900,000 $10,828,962 2202 Federal Transportation Grant $661,000 $661,000 2203 Transportation Development Act $192,683 $17,317 $210,000 2204 Measure B Sales Tax-Local Streets Fund(ACTC) $1,721,457 $1,186,162 $300,000 $3,207,619 Measure B Sales Tax-Bike&Pedestrian Fund 2205 (ACTC) $439,783 $403,117 _ $842,900 2206 State Transportation Improvement $72,000 $72,000 2207 Transportation for Clean Air $1,002,419 $1,002,419 2212 Vehicle Registration Fee(ACTC) $745,156 $88,790 $165,040 $165,040 $35,040 $1,199,066 2214 Measure BB Sales Tax-Local Streets Fund(ACTC) $2,276,569 $887,031 $980,000 $1,110,000 $930,000 $950,000 $850,000 $7,983,600 Measure BB Sales Tax-Bike&Pedestrian Fund 2215 (ACTC) $471,459 $358,457 $188,228 $348,228 $348,228 $25,000 $1,739,600 2216 Measure B Grants $82,500 $82,500 2217 Measure BB Grants $1,241,811 $5,381,871 $6,623,682 2218 Measure RR $1,500,000 $1,500,000 2220 Road Maint.&Rehab Account(RMRA) $1,556,812 $2,815,249 $1,323,961 $1,123,961 $1,163,961 $1,123,961 $1,123,961 $10,231,866 2304 Local Recycling Programs $155,640 $4,360 $160,000 2705 Street Light District East Dublin 1999-1 $6,275 $30,887 $42,000 $42,000 $42,000 $163,162 4301 Eastern Dublin Transportation Impact Fee $843,960 $9,696,713 $550,000 $500,000 $11,590,674 4303 Traffic Impact Fee- Category 3 $5,913 $403,350 $409,263 4304 Western Dublin Transportation Impact Fee $553,151 $1,059,498 $21,440 $113,880 $816,320 $2,564,289 4305 Traffic Impact Fee-Dougherty Valley $3,964,338 $1,500,000 $5,464,338 4306 Tri-Valley Transportation Development Fee $168,519 $3,834,498 $2,000,000 $6,003,017 4309 Mitigation Contributions $45,980 $45,980 4401 Dublin Crossing Development Fee $1,000,000 $1,000,000 6305 Internal Service Fund-Equipment $89,474 $85,426 $174,900 9997 Other $1,385,000 $2,050,000 $17,300,000 $20,735,000 9998 Unidentified $2,200,000 $5,300,000 $123,707,6521 $131,207,652 9999 Developer Built 7 $3,742,555 $3,742,555 TOTAL FINANCING $14,593,408 $46,443,042 $12,049,924 $21,506,559 $5,475,459 $13,888,961 $8,331,461 $123,707,652 $245,996,465 Summary Schedules City of Dublin Capital Improvement Program 2022-2027 Page 7 175 GENERAL IMPROVEMENTS SUMMARY OF PROJECTS COMPLETED IN FISCAL YEAR 202 I -2022 Estimated Total Project Number Project Description Project Cost GI0509 Maintenance Yard Facility Improvements $9,980,733 GI0116 Public Safety Complex—Police Services Building $24,174,248 General Improvements City of Dublin Capital Improvement Program 2022-2027 Page 8 176 LOCATION MAP GENERAL IMPROVEMENTS CCP Number OP Name CIF Muruter CIP None OP Number OP Name ( 2-1 rude%Meal Warn Uwedc Qa17i] Cabral arls Oy1y GIa521 Lawry lanart LrrprbwermanIs. iZ121 Otywltle Energy Irnrrouement(Lbrlors lnrat;rns) GUM brag S2ndard Plans&Detals.L.Ipebte QNE1409 Marquee Signs G91E4197 ❑u1C Center EleuatCr Mnd nLZatlm G[a219 96CMEllarYde{PO C7ahgrg Starers GI0323 MuliCpel Rbar GIN EMS ❑uk Center Mete Seallry&Painting G[I2.23 E>r4d&Painting at Varrous City Padlltles GI1423 Rt31 Replacement at Various City Ratllltles 0E7119 ❑u1c Center FIW C and Root Replacement Q0319 Rnantlal System PRplac+rnent 00523 9tuatIonal krewerss Camera Program(Various La[alions) Q0122 ❑uic Center Rehab/Nation 00117 IT InhastruJre Imprnrement(Velma Lc[ations) r'-x 444. 1III O '\ GI0121 G10121 GI{1223 - 1 G10121 10121 GI0121 -- 216423 g GI0219 10223{ G10421 '� 4Givii0 GINEVV+44 GINEWG4 '1 GI0223 0'" GI0423 '$} • ! G10119 :* .t- % G10120 _�... •'' ° G10122 J� E 1, t' III GINE45r[}4 , I " • ,. I s GINEW07 1 +f. . G10121 It GINEilk WO� 42EW[}4taillig& �wit Wadi 11 ir 1 GI GII1423 Ink Illialimmill .. 1 G10223 *'l - -- s�I o _ N ----— — * % GID121 G10121 ' GId421 ' GIG423 G10521 G10223 GId423 GI0223 I0 MIN. General Improvements City of Dublin Capital Improvement Program 2022-2027 Page 9 177 Number— GI042 I AUDIO VISUAL SYSTEM UPGRADE I Program — GENERAL IMPROVEMENTS PROJECT DESCRIPTION This project provides for the planning,design,and construction of the audio-visual system upgrades in the Ambrose Hall and adjoining conference room at the Shannon Community Center,the Alamilla Springs Ballroom at the Senior Center,and the Program Room at the Dublin Library. The upgrades will include replacement of equipment to improve the service quality for rentals, meetings, and corporate events. The upgrade will also bring the audio-visual systems to current industry standards. A request for proposals was completed in winter 2021 for the design and construction is anticipated for summer 2022. ANNUAL OPERATING IMPACT:To be determined MANAGING DEPARTMENT: Public Works 2022-2027 CAPITAL IMPROVEMENT PROGRAM PRIOR 2021-2022 I FUTURE ESTIMATED COSTS YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-20, 2026-2027 YEARS TOTALS 9100- Salaries &Benefits $257 $7,783 $5,096 $13,136 9200- Contract Services $5,000 $9,904 $14,904 9600—E.ui.ment $96,000 $35,000 $131,000 TOTAL $257 $108,783 $50,000 $159,040 PRIOR 2021-2022 FUTURE FUNDING SOURCE YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 1001 —General Fund $257 $108,783 50,000 $159,040 TOTAL $257 $108,783 $50,000 $159,040 ANNUAL OPERATING IMPACT General Improvements City of Dublin Capital Improvement Program 2022-2027 Page 10 178 Number— GI0121 CITYWIDE ENERGY IMPROVEMENTS Program — GENERAL IMPROVEMENTS PROJECT DESCRIPTION This project provides for the planning(Investment Grade Audit),design,and construction of various energy upgrades,efficiency improvements,lighting upgrades,energy generation, solar photovoltaic (PV) systems, and energy storage projects at facilities, parks, street rights-of-way, and other City-owned property. The project includes lighting and controls upgrades at Mape Memorial Park,Alamo Creek Park,Ted Fairfield Park,Bray Commons Park,Dolan Park,Emerald Glen Park,Fallon Sports Park, Heritage Park,and Shannon Park,as well as interior and exterior building lighting and controls upgrades at the Library, Corp Yard,Heritage Park and Museums facilities, Shannon Community Center, Fire Stations 16, 17, and 18, and at The Wave. The conversion of approximately 1,500 streetlights in the Dublin Ranch Street Light Assessment District (1999-1) to LED is also included. There will be various mechanical,HVAC and controls upgrades at the following facilities: Library, Senior Center, Shannon Community Center,Heritage Park and Museums,The Wave,Fire Stations 16, 17,and 18. Renewable, resiliency, and disaster preparedness improvements to prepare for future PG&E Public Safety Power Shutoff events and other emergency events will be provided with back-up generators at the Library, Shannon Community Center, Fire Stations 16, 17, and 18,while battery back-up or hydrogen fuel cell resiliency will be provided at 22 major street intersections throughout the city. Solar PV and EV charging will be provided at Dublin Sports Grounds and Public Safety Complex. Solar PV with battery energy storage systems will be provided at the Civic Center,The Wave, Corp Yard, and Senior Center. Solar PV will be provided at the Library, Fallon Sports Park,Fire Stations 17 and 18. The new solar PV and replacement HVAC systems on the Library roof require a portion of the roof to be replaced,and to support the additional solar PV canopies at the Civic Center,a portion of the parking lot will be reconfigured. ANNUAL OPERATING IMPACT: Savings in energy costs MANAGING DEPARTMENT: Public Works 2022-2027 CAPITAL IMPROVEMENT PROGRAM PRIOR 2021-2022 FUTURE ESTIMATED COSTS YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 9100- Salaries &Benefits $100,000 $100,000 9200- Contract Services $117,420 $30,000 ----- $147,420 9400—Improvements $21,428,970 $1,250,000 ----- $22,678,970 TOTAL $21,646,390 $1,280,000 $22,926,390 PRIOR 2021-2022 FUTURE FUNDING SOURCE YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 1001 —General Fund $217,420 $1,280,000 $1,497,420 2705—Street Light Dist East Dublin 1999-1 $8806,355 $806,355 7102—Energy, Im.rov.Lease Bond $20,622,615 $20,622,615 TOTAL $21,646,390 $1,280,000 $22,926,390 ANNUAL OPERATING IMPACT General Improvements City of Dublin Capital Improvement Program 2022-2027 Page 11 179 Number— GINEW07 CIVIC CENTER ELEVATOR MODERNIZATION Program — GENERAL IMPROVEMENTS PROJECT DESCRIPTION This project will provide for the design and construction to upgrade the three existing elevators located within Civic Center.Most elevators are built to provide about 30 to 40 years of service.The modernization process will include upgrading the critical parts of the elevators to accommodate new technology,have better performance,less energy consumption,and improved safety.This upgrade will also include the replacement of the interior panels and controls within the elevator cars. ANNUAL OPERATING IMPACT:None MANAGING DEPARTMENT:Public Works 2022-2027 CAPITAL IMPROVEMENT PROGRAM PRIOR 2021-2022 FUTURE ESTIMATED COSTS YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 9100—Salaries&Benefits $24,960 $24,960 9200- Contract Services $100,040 $100,040 9400—Improvements $750,000 $750,000 9600—E.ui.ment $25,000 $25,000 TOTAL $900,000 $900,000 PRIOR 2021-2022 FUTURE FUNDING SOURCE YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 6205—Internal Service Funds -Facilities $900,000 $900,000 TOTAL $900,000 $900,000 ANNUAL OPERATING IMPACT General Improvements City of Dublin Capital Improvement Program 2022-2027 Page 12 180 Number— GINEW08 CIVIC CENTER EXTERIOR SEALING & PAINTING Program — GENERAL IMPROVEMENTS ■ PROJECT DESCRIPTION This project will provide for design and construction for the sealing of the exterior natural stone veneer,concrete masonry block,and replacement of the caulked joints in the architectural metal panels and stonework at Civic Center.The project will also paint the exterior surfaces of the building that are not stone or architectural panels.Buildings should be sealed approximately every 10 years and caulking replaced every 30 years to maintain the exterior's appearance and to prevent damage caused by moisture infiltration. ANNUAL OPERATING IMPACT:None MANAGING DEPARTMENT:Public Works 2022-2027 CAPITAL IMPROVEMENT PROGRAM PRIOR 2021-2022 FUTURE ESTIMATED COSTS YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 9100—Salaries&Benefits $24,960 __— $24,960 9200- Contract Services $75,040 __— $75,040 9400—Im.rovements $350,000 _-- $350,000 TOTAL $450,000 $450,000 PRIOR 2021-2022 FUTURE FUNDING SOURCE YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 6205—Internal Service Funds -Facilities $450,000 =I= $450,000 TOTAL $450,000 $450,000 ANNUAL OPERATING IMPACT General Improvements City of Dublin Capital Improvement Program 2022-2027 Page 13 181 Number— GI01 19 I CIVIC CENTER HVAC AND ROOF REPLACEMENT Program — GENERAL IMPROVEMENTS PROJECT DESCRIPTION This project provides for the design and replacement of the heating,ventilation,and air conditioning(HVAC) system and controls,roof replacement,associated building modifications,and code compliance upgrades for the City Hall portion of the Civic Center complex.The existing HVAC and roof systems are at the end of their useful life and are due for replacement.A new HVAC system and controls will be more energy efficient and have a greater ability to be adjusted.Additionally, the project will provide the heating hot water boilers for the entire Civic Center complex.With the roof replacement,the project will also upgrade communications infrastructure for new data connections to offices,workstations,and conference rooms.The project will be completed in several phases to minimize disruption to the public and to Staff working within the buildings. The HVAC and roof improvements for the future Cultural Arts Center portion of the Civic Center complex will be completed with the renovation of the Cultural Arts Center Project,CIP No. GI0120. This project is funded by$2 million in a General Fund Reserve set aside for this purpose in addition to the Internal Service Fund for Facilities Replacement. ANNUAL OPERATING IMPACT:None MANAGING DEPARTMENT:Public Works 2022-2027 CAPITAL IMPROVEMENT PROGRAM PRIOR 2021-2022 FUTURE ESTIMATED COSTS YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 9100-Salaries&Benefits $81,422 $7,678 $89,100 9200 - Contract Services $556,875 $49,025 $605,900 9400-Im.rovements $3,613.331 $161,769 $3,777,100 9500-Miscellaneous $771 $4,129 ------ $4,900 9600-E.ui.ment $700,000 ------ $700,000 TOTAL $4,952,398 $222,602 j $5,175,000 PRIOR 2021-2022 FUTURE FUNDING SOURCE YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 1001 - General Fund $2,365,032 $22,602 $2,387,634 6605-IT Fund $200,000 _ $200,000 6205—Internal Service Funds -Facilities $2,587,366 $2,587,366 • TOTAL $4,952,398 $222,602 $5,175,000I ANNUAL OPERATING IMPACT General Improvements City of Dublin Capital Improvement Program 2022-2027 Page 14 182 Number— GI0122 CIVIC CENTER REHABILITATION Program — GENERAL IMPROVEMENTS PROJECT DESCRIPTION This project provides for the planning,design,and construction of various rehabilitation and renovation projects at the Civic Center. Projects may include renovation of all restrooms, showers,kitchenettes,and the employee break room;modifications to conference rooms;lighting and ceiling replacement; site improvements to the parking lot area and surrounding walkways of the Civic Center;building security evaluation and upgrades;repainting;and Americans with Disabilities Act(ADA) and Code upgrades. Interior repainting in select areas were completed during construction of the Civic Center HVAC and Roof Replacement project,and minor parking lot and walkway improvements are anticipated to be designed and constructed in conjunction with the Cultural Arts Center project. Planning for other projects is anticipated to begin in 2022. This project is funded by General Fund Reserves. Other potential funding sources for the building security upgrades may include Federal and State public safety grants. ANNUAL OPERATING IMPACT:None MANAGING DEPARTMENT:Public Works I 2022-2027 CAPITAL IMPROVEMENT PROGRAM PRIOR 2021-2022 FUTURE ESTIMATED COSTS YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 9100-Salaries&Benefits $32,300 $22,880 $24,960 ---- $80,140 9200- Contract Services $210,750 $192,960 $107,880 $100,000 --- $611,590 9400 -Im.rovements $875,000 $550,000 $100,000 $1,525,000 9500 -Miscellaneous $5,000 $5,000 $5,000 $5,000 $20,000 TOTAL $1,123,050 $220,840 $687,840 $205,000 $2,236,730 PRIOR 2021-2022 FUTURE FUNDING SOURCE YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 1001 —General Fund $1,123,050 $220,840 $687,840 $205,000 $2,236,730 TOTAL $1,123,050 $220,840 $687,840 $205,000 $2,236,730 ANNUAL OPERATING IMPACT General Improvements City of Dublin Capital Improvement Program 2022-2027 Page 15 183 Number— GIO 120 CULTURAL ARTS CENTER Program — GENERAL IMPROVEMENTS PROJECT DESCRIPTION This project provides for the design and improvement of an approximately 13,000-square-foot Cultural Arts Center on the first floor of the Civic Center,which was formerly occupied by Dublin Police Services. The Parks &Recreation Master Plan identifies a Cultural Arts Center that would serve as a multi-use facility that affords cultural,educational,and social opportunities for the community.The Cultural Arts Center could include: an Art gallery,Black Box theater space;multi- purpose art and music classrooms;a dance studio;and restrooms.The project also provides for the replacement of the heating,ventilation,and air conditioning (HVAC) systems,HVAC controls,roof replacement,major upgrades to the main telecommunication room,and the relocation of the Parks and Community Services Department offices to the second floor of the Cultural Arts Center. ANNUAL OPERATING IMPACT:To be determined MANAGING DEPARTMENT: Public Works 2022-2027 CAPITAL IMPROVEMENT PROGRAM PRIOR 2021-2022 FUTURE ESTIMATED COSTS YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 9100-Salaries&Benefits $32,259 $167,686 $199,945 9200- Contract Services $886,211 $1,828,789 $2,715,000 9400-Improvements $13 $8,063,987 $8,064,000 9500 -Miscellaneous $18,090 $18,090 9600 -E.ui.ment $800,000 $800,000 TOTAL $918,482 $10,878,553 $11,797,035 PRIOR 2021-2022 FUTURE FUNDING SOURCE YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 1001 —General Fund $4,364,197 $4,364,197 4100—Public Facility Fees $918,482 $4,970,718 $5,889,200 6205—Internal Service Fund —Facilities $1,543,638 $1,543,638 TOTAL $918,482 $10,878,553 $11,797,035 ANNUAL OPERATING IMPACT General Improvements City of Dublin Capital Improvement Program 2022-2027 Page 16 184 Number— GI0123 DUBLIN STANDARD PLANS & DETAILS UPDATE Program — GENERAL IMPROVEMENTS PROJECT DESCRIPTION This project will update the City's Standard Plans,Details and Specifications (Standards) utilized by the Public Works Department for design and construction of public improvement within the City's right-of-way and properties.These Standards are necessary for consistency to provide guidance to designers,and to specify the current requirements for public infrastructure to be constructed and maintained by the City.The Standards require periodic update and revision to be aligned with current industry practice,changes in materials and construction methods,as well as to be compliant with local,State,and federal goals and requirements,such as the Storm Water Municipal Regional Permit and accessibility requirements of the ADA. ANNUAL OPERATING IMPACT:None MANAGING DEPARTMENT:Public Works 2022-2027 CAPITAL IMPROVEMENT PROGRAM PRIOR 2021-2022 FUTURE ESTIMATED COSTS YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 9100—Salaries&Benefits $15,392 $15,392 9200—Contract Services $124,608 124,608 9500—Miscellaneous $2,500 $2,500 TOTAL $142,500 $142,500 PRIOR 2021-2022 FUTURE FUNDING SOURCE YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 1001 - General Fund $142,500 $142,500 TOTAL $142,500 $142,500 ANNUAL OPERATING IMPACT General Improvements City of Dublin Capital Improvement Program 2022-2027 Page 17 185 Number— GI0219 ELECTRIC VEHICLE (EV) CHARGING STATIONS Program — GENERAL IMPROVEMENTS PROJECT DESCRIPTION This project provides for the design and construction of at least two electric vehicle (EV) charging spaces at The Wave at Emerald Glen Park and the underground infrastructure for future expansion. In future years,the project could provide for design and construction of EV charging spaces at other City facilities. Staff will apply for grant funding that will pay for charging units themselves;agencies typically fund conduits,wiring,and electrical panel upgrades as local/match contribution to grant funding. This project is funded with General Fund reserve designation for Innovation/New Opportunities. Installation of EV charging units at The Wave is planned for Spring/Summer 2022. ANNUAL OPERATING IMPACT: $1,500 MANAGING DEPARTMENT:Public Works 2022-2027 CAPITAL IMPROVEMENT PROGRAM PRIOR 2021-2022 FUTURE ESTIMATED COSTS YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 9100—Salaries&Benefits $8,244 $1,136 $15,000 $24,380 9200- Contract Services $4,536 $49,859 $75,000 $129,395 9600-E.ui.ment $86,225 $202,410 $288,635 TOTAL $12,780 $137,220 $292,410 $442,410 PRIOR 2021-2022 FUTURE FUNDING SOURCE YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 1001 - General Fund $12,780 $137,220 $292,410 $442,410 TOTAL $12,780 $137,220 $292,410 $442,410 ANNUAL OPERATING IMPACT $1,500 $1,500 $1,500 $1,500 General Improvements City of Dublin Capital Improvement Program 2022-2027 Page 18 186 Number— GI0223 EXTERIOR PAINTING AT VARIOUS CITY FACILITIES Program — GENERAL IMPROVEMENTS PROJECT DESCRIPTION This project provides for the design and construction to paint the exterior and make minor repairs at various City facilities.Buildings should be painted approximately every 10 years to maintain the structures appearance and to prevent damage caused by moisture infiltration.This project will include work at the following locations: Heritage Museum,Saint Raymond's Church,Kolb House,Senior Center,Fire Stations 16, 17 and 18,The Wave,and the Library. ANNUAL OPERATING IMPACT:None MANAGING DEPARTMENT:Public Works 2022-2027 CAPITAL IMPROVEMENT PROGRAM PRIOR 2021-2022 FUTURE ESTIMATED COSTS YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS _ TOTALS 9100—Salaries&Benefits $29,952 —__ $29,952 9200-Contract Services $85,048 —_—_— $85,048 9400—Im.rovements $550,000 ----- $550,000 TOTAL $665,000 $665,000 PRIOR 2021-2022 FUTURE FUNDING SOURCE YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS Internal Service Funds -Facilities $665,000 $665,000 TOTAL $665,000 $665,000 ANNUAL OPERATING IMPACT General Improvements City of Dublin Capital Improvement Program 2022-2027 Page 19 187 Number— GI0319 —1 FINANCIAL SYSTEM REPLACEMENT Program — GENERAL IMPROVEMENTS PROJECT DESCRIPTION This project provides for the replacement of the City's Enterprise Resource Planning(ERP) system and other related technological projects that support the City Council's initiative to "Become a 24/7 City Hall to Enhance Resident and Business Engagement."These include the OpenGov budget and financial transparency software and upgrades to the City's Laserfiche document management software. The City's ERP system serves as the primary software platform for Finance,Human Resources,Public Works,Community Development, and all other core transactions.The current system was implemented in Fiscal Year 2008-09 and has reached the end of its 10-year lifespan.This multi-year ERP replacement project began with the engagement of consultant services to assist with the issuance of Request For Proposals and evaluation of software selections. The selection of software vendor was approved in December 2020,the implementation started in Spring 2021,and the complete transition is expected for Fiscal Year 2023-24. ANNUAL OPERATING IMPACT: $238,326 at complete transition. MANAGING DEPARTMENT:Administrative Services 2022-2027 CAPITAL IMPROVEMENT PROGRAM PRIOR 2021-2022 FUTURE ESTIMATED COSTS YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 9200- Contract Services $307,703 $691,797 $999,500 9500-Miscellaneous $14 $486 $500 9600-E.ui.ment $712,452 $787,548 $1,500,000 TOTAL $1,020,169 $1,479,831 $2,500,000 PRIOR 2021-2022 FUTURE FUNDING SOURCE YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 1001 - General Fund $365,169 $1,479,831 $1,845,000 6305-Internal Service Fund -E.ui.ment $655,000 $655,000 TOTAL $1,020,169 $1,479,831 w $2,500,000 ANNUAL OPERATING IMPACT $195,000 $238,326 $245,476 $252,840 $265,482 General Improvements City of Dublin Capital Improvement Program 2022-2027 Page 20 188 Number— GI01 17 IT INFRASTRUCTURE IMPROVEMENT Program — GENERAL IMPROVEMENTS PROJECT DESCRIPTION This project allows for the replacement and upgrade of aging network hardware as well as the implementation of centralized Information Technology management tools that will increase efficiencies in City operations. ANNUAL OPERATING IMPACT:None MANAGING DEPARTMENT:Information Services 2022-2027 CAPITAL IMPROVEMENT PROGRAM PRIOR 2021-2022 FUTURE ESTIMATED COSTS YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 9200- Contract Services $185,313 $17,573 $100,000 $302,886 9400-Improvements $17,512 $106,132 $150,000 $273,644 9500-Miscellaneous $678 $678 9600 -Equipment $664,391 $2,000 $666,391 TOTAL $867,895 $125,705 $250,000 $1,243,600 PRIOR 2021-2022 FUTURE FUNDING SOURCE YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 1001 - General Fund _ $93,600 _ $93,600 6605-IT Fund $867,895 $32,105 $250,000 $1,150,000 TOTAL $867,895 $125,705 $250,000 $1,243,600 ANNUAL OPERATING IMPACT General Improvements City of Dublin Capital Improvement Program 2022-2027 Page 21 189 Number— GI052 I LIBRARY TENANT IMPROVEMENTS Program —GENERAL IMPROVEMENTS PROJECT DESCRIPTION This project provides for the design and construction of tenant improvements to the Dublin Library,including completion of 5,150 square feet of currently unoccupied space within the library building. The 37,000 square-foot library building was completed in Fiscal Year 2002-03,however only 30,000 square feet was occupied. In Fiscal Year 2016-17,a tenant improvement project was completed which opened an additional 1,850 square feet of space adjacent to the children's area. This project will open the remaining 5,150 square feet of building area for library and community use. Improvements may include removal of interior walls and the installation and modification of shelving and fixtures;carpet replacement;and repainting. The project is consistent with the 2016 Alameda County Library Space Plan. Design is anticipated to begin in Fiscal Year 2022-23. ANNUAL OPERATING IMPACT: $8,000 MANAGING DEPARTMENT:Public Works 2022-2027 CAPITAL IMPROVEMENT PROGRAM PRIOR 2021-2022 FUTURE ESTIMATED COSTS YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 9100—Salaries&Benefits $23,510 $39,000 --- $62,510 9200—Contract Services $292,885 --- $292,885 9400—Im.rovements $90,000 $1,370,270 --- $1,460,270 9500—Miscellaneous $20,000 --- $20,000 TOTAL $113,510 $1,722,155 $1,835,665 PRIOR 2021-2022 FUTURE FUNDING SOURCE YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 4100—Public Facili Fees $113,510 $1,632,155 --- $1,745,665 6205—Internal Service Fund- Facilities $90,000 $90,000 TOTAL $113,510 $1,722,155 $1,835,665 ANNUAL OPERATING IMPACT $8,000 $8,000 $8,000 General Improvements City of Dublin Capital Improvement Program 2022-2027 Page 22 190 Number— GINEW04 MARQUEE SIGNS Program — GENERAL IMPROVEMENTS PROJECT DESCRIPTION This project will provide for the design and construction to replace the digital signage display components at the Shannon Community Center and the Senior Center, as well as the addition of a double-sided LED marquee sign at Civic Center. Digital signage typically has a service life of approximately 10 years.The project will also standardize the digital signage operating system to allow the signage to be controlled from multiple facilities. ANNUAL OPERATING IMPACT:To be determined MANAGING DEPARTMENT:Information Services&Public Works 2022-2027 CAPITAL IMPROVEMENT PROGRAM PRIOR 2021-2022 FUTURE ESTIMATED COSTS YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 9100—Salaries&Benefits $20,072 $20,072 9200-Contract Services $74,928 $74,928 9400—Improvements $375,000 $375,000 9500-E.ui.ment $25,000 $25,000 TOTAL 495,000 $495,000 PRIOR 2021-2022 FUTURE FUNDING SOURCE YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 1001 - General Fund $495,000 $495,000 TOTAL $495,000 $495,000 ANNUAL OPERATING IMPACT General Improvements City of Dublin Capital Improvement Program 2022-2027 Page 23 191 Number— GI0323 MUNICIPAL FIBER Program — GENERAL IMPROVEMENTS PROJECT DESCRIPTION This project provides for the planning and design work to construct and extend the existing City Information Technology fiber optic network cabling and infrastructure by laying the foundation for future high speed networking capability and improve existing City facilities'networking speed and reliability by interconnecting City facilities from Civic Center to Heritage Park and Museums,Shannon Community Center,Senior Center,and the Corp Yard.An approximate 13-mile loop is anticipated to connect these facilities.This project will also assist in improving Traffic Operations with faster fiber optic networks that support smart and adaptive traffic software.Additionally,Dublin Police Services'ability and effectiveness in crime prevention will be enhanced with faster connections to the situational awareness cameras,license plate readers,and major intersection video streaming.Lastly,this project will improve Citywide Wi-Fi access,performance, and security. The first phase will be to solicit consultant services to develop a five-year fiber optic master plan and feasibility study,which will include an assessment of the existing City network infrastructure and the required build out. ANNUAL OPERATING IMPACT:To be determined MANAGING DEPARTMENT:Information Services&Public Works 2022-2027 CAPITAL IMPROVEMENT PROGRAM PRIOR 2021-2022 FUTURE ESTIMATED COSTS YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 9100—Salaries&Benefits $20,800 $20,800 9200 - Contract Services $119,200 $119,200 TOTAL $140,000 $140,000 PRIOR 2021-2022 FUTURE FUNDING SOURCE YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 1001 - General Fund $140,000 $140,000 TOTAL $140,000 $140,000 ANNUAL OPERATING IMPACT General Improvements City of Dublin Capital Improvement Program 2022-2027 Page 24 192 Number— GI0423 ROOF REPLACEMENT AT VARIOUS CITY FACILITIES program — GENERAL IMPROVEMENTS PROJECT DESCRIPTION This project provides for the design and construction of the roof replacement or partial roof replacement at various City facilities.Typically,a roof has a 20 to 30- year service life depending on the roof type.This project will include work at the following locations:Heritage Museum,St. Raymond's Church,Senior Center,and Fire Station 16. ANNUAL OPERATING IMPACT:None MANAGING DEPARTMENT:Public Works 2022-2027 CAPITAL IMPROVEMENT PROGRAM PRIOR 2021-2022 FUTURE ESTIMATED COSTS YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 9100—Salaries&Benefits $29,952 $29,952 9200-Contract Services $75,048 $75,048 9400—Improvements $500,000 $500,000 TOTAL $605,000 $605,000 PRIOR 2021-2022 FUTURE ' FUNDING SOURCE YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS Internal Service Funds -Facilities $605,000 $605,000 TOTAL $605,000 $605,000 ANNUAL OPERATING IMPACT General Improvements City of Dublin Capital Improvement Program 2022-2027 Page 25 193 Number— G10523 SITUATIONAL AWARENESS CAMERA PROGRAM Program — GENERAL IMPROVEMENTS PROJECT DESCRIPTION This project will provide for 40 situational awareness cameras at 10 locations to cover known gaps within the City.These cameras will strategically be located along major corridors and arteries to maximize observation of Dublin's many entrances and exit points within town. These cameras will be valuable technological resources that assists in criminal investigations and the apprehension of law violators within the City. ANNUAL OPERATING IMPACT:To be determined MANAGING DEPARTMENT:Police Services 2022-2027 CAPITAL IMPROVEMENT PROGRAM PRIOR 2021-2022 FUTURE ESTIMATED COSTS YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 9100—Salaries&Benefits $7,072 $7,072 9200-Contract Services $44,928 $44,928 9400 -Improvements $533,000 $533,000 TOTAL $585,000 $585,000 PRIOR 2021-2022 FUTURE FUNDING SOURCE YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 1001 - General Fund $585,000 ----- $585,000 TOTAL $585,000 $585,000 ANNUAL OPERATING IMPACT General Improvements City of Dublin Capital Improvement Program 2022-2027 Page 26 194 PUBLIC ART SUMMARY OF PROJECTS COMPLETED IN FISCAL YEAR 202 I -2022 Estimated Total Project Number Project Description Project Cost PA0218 Butterfl Knoll Park $17,560 PA0419 Dublin Sorts Ground $356,527 PA0418 Sean Diamond Park $54,000 Public Art City of Dublin Capital Improvement Program 2022-2027 Page 27 195 LOCATION MAP PUBLIC ART CIP Number CIP Name CIP Number CIP Name PA0121 Public Art - Camp Parks Sign PA0123 Public Art- Downtown Dublin PA0217 Public Art - Don Biddle Community Park PA0222 Public Art- Heritage Park r- -- i 1 \s r-'.e'r•-.••' '::-,''' i44ilrilhAk,ia. i.__l-1*-.. ".'—''-11------i-i I=I il/S- t ram` 1: I`t f = PAo121 r dE7 m - ? fff t o PA0217 i- P401 ., m'v19 PA4222 101111 , . Nigri-:m0=t, .t.,,, . �.;III -- sus — — 0 0.5 T Nam General Improvements City of Dublin Capital Improvement Program 2022-2027 Page 28 196 Number— PAO 121 CAMP PARKS SIGN Program — PUBLIC ART PROJECT DESCRIPTION This project includes the restoration and relocation of the historic Camp Parks entrance sign from its current location at approximately 201 Dougherty Road to the new entrance at Camp Parks Boulevard and Dougherty Road. The original sign was constructed by artist/architect Bruce Goff in the 1940s and is eligible for the National Register. Rehabilitation will be in accordance with standards and guidelines per the U.S.Department of the Interior National Park Service. The addition of functional public art will be incorporated into the sign relocation site. The design process began in winter 2022 and the rehabilitation work is anticipated to start in late 2022. ANNUAL OPERATING IMPACT:None MANAGING DEPARTMENT:Parks&Community Services 2022-2027 CAPITAL IMPROVEMENT PROGRAM PRIOR 2021-2022 FUTURE ESTIMATED COSTS YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 9100—Salaries&Benefits $25,450 $25,450 9200- Contract Services $65,000 $65,000 9400-Improvements $400,000 $400,000 9500 -Miscellaneous $10,000 $10,000 TOTAL $500,450 $500,450 PRIOR 2021-2022 FUTURE FUNDING SOURCE YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 2801 —Public Art Fund $500,450 $500,450 TOTAL $500,450 $500,450 ANNUAL OPERATING IMPACT General Improvements City of Dublin Capital Improvement Program 2022-2027 Page 29 197 Number— PA0217 DON BIDDLE COMMUNITY PARK Program — PUBLIC ART PROJECT DESCRIPTION This public art project is sited within the Community Park that will be developed as part of the Boulevard development.Artist selection for this project took place in Fiscal Year 2017-2018.Artwork design and construction began in Fiscal Year 2018-2019 and installation will coincide with the park construction schedule,which is anticipated to begin in Summer 2020. The selected artwork by sculptor Steven Whyte,tided "Crossroads," is a grouping of four bronze service member figures at 150%of life size. ANNUAL OPERATING IMPACT:None MANAGING DEPARTMENT:Parks&Community Services 2022-2027 CAPITAL IMPROVEMENT PROGRAM PRIOR 2021-2022 FUTURE ESTIMATED COSTS YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 9100—Salaries&Benefits $1,768 $19,261 $21,029 9200- Contract Services $12,000 $69,566 $81,566 9400-Im.rovements $400,000 $177,000 $577,000 9500 -Miscellaneous $291 $863 $1,154 TOTAL $414,059 $266,690 $680,749 PRIOR 2021-2022 FUTURE FUNDING SOURCE YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 2801 —Public Art Fund $414,059 $266,690 $680,749 • I $266,690 $680,749 ANNUAL OPERATING IMPACT General Improvements City of Dublin Capital Improvement Program 2022-2027 Page 30 198 Number— PA0123 I DOWNTOWN DUBLIN ■ Program — PUBLIC ART PROJECT DESCRIPTION This project provides for public art commissions in Downtown Dublin. The planning phase is anticipated to begin in Fiscal Year 2022-23 with a comprehensive review of existing Downtown Dublin planning documents and the Public Art Master Plan. The planning phase will include the development of a guide for public art in the Downtown. Additionally,known locations for public art,including a monumental sculpture at the northwest corner of Dublin Boulevard and Village Parkway will be initiated. This project will be funded by the Public Art Fund. ANNUAL OPERATING IMPACT:None MANAGING DEPARTMENT:Parks&Community Services 2022-2027 CAPITAL IMPROVEMENT PROGRAM PRIOR 2021-2022 I FUTURE ESTIMATED COSTS YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 9100—Salaries&Benefits $24,960 $24,960 9200- Contract Services $75,040 $75,040 9400-Improvements $300,000 $300,000 $300,000 $250,000 $1,150,000 9500-Miscellaneous $50,000 $200,000 $250,000 TOTAL $150,000 $500,000 $300,000 $300,000 $250,000 $1,500,000 PRIOR 2021-2022 F I • '1 FUNDING SOURCE YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 2801 —Public Art Fund $150,000 $500,00 $300,000 $300,000 $250,000 $1,500,000 TOTAL $150,000 $500,000 $300,000 $300,000 $250,000 $1,500,000 ANNUAL OPERATING IMPACT General Improvements City of Dublin Capital Improvement Program 2022-2027 Page 31 199 Number— PA0222 HERITAGE PARK mi I Program — PUBLIC ART PROJECT DESCRIPTION This project will be located at Dublin Heritage Park and Museums,at the corner of Dublin Boulevard and Donlon Way. The project budget is based on the Public Art in-lieu contribution required by the Schaefer Ranch Development Agreement. This project could include a monument piece at the northern edge of the park along Dublin Boulevard as well as sculpture benches,culture walks,diversity streams,and artifact cubes as originally outlined in the Heritage Park Master Plan. These artistic elements will represent Dublin's rich heritage, culture,and diversity. Project planning began in Fiscal Year 2021-22 with project completion anticipated in Spring 2023. ANNUAL OPERATING IMPACT: None MANAGING DEPARTMENT:Parks&Community Services 2022-2027 CAPITAL IMPROVEMENT PROGRAM PRIOR 2021-2022 FUTURE ESTIMATED COSTS YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 9100—Salaries&Benefits $9,700 $9,700 9200- Contract Services $100,000 $100,000 9400-Improvements $450,000 $450,000 9500-Miscellaneous $35,000 $35,000 TOTAL $594,700 $594,700 PRIOR 2021-2022 FUTURE FUNDING SOURCE YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 2801 —Public Art Fund $594,700 $594,700 TOTAL $594,700 $594,700 ANNUAL OPERATING IMPACT Public Art City of Dublin Capital Improvement Program 2022-2027 Page 32 200 PARKS SUMMARY OF PROJECTS COMPLETED IN FISCAL YEAR 202 I -2022 Estimated Total Project Number Project Description Project Cost PK0118 Butterfly Knoll Park $1,053,000 PK0117 Clover Park& Sunrise Park $1,781,358 PK0215 ' Dublin Heritage Park Cemetery Improvements $1,596,000 I PK0105 Emerald Glen Recreation&Aquatic Complex - Phase 1 $45,130,947 PK0518 Imagine Playground at Dublin Sports Grounds $5,099,400 Parks City of Dublin Capital Improvement Program 2022-2027 Page 33 201 LOCATION MAP PARKS ❑P Number CD Name CBP Phonier CIP Name CIP Number OP Name PKIL22 Alamo Creek Park and keinsment Digrict-Fence Replacement FT6122 Lon Norse Nature Park and Open Spare PK03 2_ 1:17mtroons Replacement POLLS Don Biddle Gommudty Park PX0322 3ordan Ranch Neighxatiood Square PKh E'.404 Radar School Barn Lnpcmama*. PKa221 L1ow-to.r Lublin Tenn Square Park I1! W62 Kolb Park Renwntion P1f0421 Wags Randy Cmmunigr Park P01E1403 E blin Scats Glou•hcs Reludlitetion MOB Parks Plsygraurd Replacement PKa114 Fallon:ports Park-Ph se 3 PKO123 Persimmon Gr.As?tiak Pntfh Rehnbiltdlion PKd421 ..-_ III '- - a d- --- --- A. PI40422 PK0122 PK17.421 ; I PK0421 \\ PK0321 \ •40\11141111: PlgOpp3 y —--"_1 IT-.- 8 47 , la Sivi b PK0123 I el- PIC011a '`k + a Ilk TM ;61.1.16 ,d,44/. ' 1 1 MaihillPIC0119 I,Pf{032111" IQ�JE1Ni3 � �b®LIN BAY Ma � P .` sso e - — — PKNEW04 na 1 05 T Mies Parks City of Dublin Capital Improvement Program 2022-2027 Page 34 202 ALAMO CREEK PARK AND ASSESSMENT DISTRICT— FENCE Number— PKO 122 REPLACEMENT Program — PARKS PROJECT DESCRIPTION This project provides for the design and construction of replacement fencing at Alamo Creek Park and for replacement and repair of fencing within the Dougherty Road Landscape and Lighting District No. 1986-1. Most of the existing tubular steel fencing has reached the end of its service life and needs to be replaced or repaired. The project will include replacement of the tubular steel fencing within Alamo Creek Park,including on both sides of Alamo Creek and the fencing along the park street frontages of Dougherty Road,Wildwood Road,and Willow Creek Drive. In addition to the park fencing,the existing decorative concrete masonry walls within the park,which include integrated tubular steel fence elements,will be evaluated,repaired as needed,and repainted. The project will also include evaluation and select replacement or repair of the tubular steel fencing that is maintained by the Dougherty Road Landscape and Lighting District No. 1986-1. The subject fencing is located along Fall Creek Road, Wildwood Road, and Willow Creek Drive. Funding for this portion of the project is provided from funding reserves that were collected from District No. 1986-1. ANNUAL OPERATING IMPACT:None MANAGING DEPARTMENT:Public Works 2022-2027 CAPITAL IMPROVEMENT PROGRAM PRIOR 2021-2022 FUTURE ESTIMATED COSTS YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 9100-Salaries&Benefits $41,600 $41,600 9200-Contract Services $50,000 $50,000 9400-Improvements $747,500 $747,500 9500-Miscellaneous $10,900 $10,900 TOTAL $850,000 $850,000 PRIOR 2021-2022 FUTURE FUNDING SOURCE YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 1001 - General Fund $450,000 _---_ $450,000 —LandscapeDistrict —Du o :her1986-1 $400,000 $400,000 TOTAL $850,000 $850,000 ANNUAL OPERATING IMPACT Parks City of Dublin Capital Improvement Program 2022-2027 Page 35 203 Number— PKOI 15 DON BIDDLE COMMUNITY PARK Program — PARKS PROJECT DESCRIPTION This project provides for the design and construction of a 30-acre community park in the Boulevard Development within the Dublin Crossing Specific Plan. The park will be located between Dublin Boulevard,Scarlett Drive,Horizon Parkway,and Columbus Street and will be built by the Boulevard Developer.The conceptual plan was approved by the City Council on January 9,2018. The plan includes tennis courts,basketball courts,a picnic and barbeque area,a great lawn (multi-use lawn area),playgrounds,parent paddock,community garden,and other amenities. On October 2,2018,City Council provided direction to use$600,000 of Community Benefit Funds for the inclusion of a specimen tree and upgraded playground equipment in the park design. Construction is underway and is projected to be substantially complete is summer 2022 with a park opening in fall 2022. In accordance with the Dublin Crossing Development Agreement,the Developer is responsible for project costs up to$12,857,142. The City is responsible for reimbursing the Developer for project costs that exceed that amount. City funding will come from Public Facility Fee Funds. ANNUAL OPERATING IMPACT: $660,000 (at completion) MANAGING DEPARTMENT:Public Works 2022-2027 CAPITAL IMPROVEMENT PROGRAM PRIOR 2021-2022 FUTURE ESTIMATED COSTS YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 9100-Salaries&Benefits $123,564 $396,339 $519,903 9200- Contract Services $346,639 $2,585,522 $2,932,161 9400-Improvements $45,677 $19,283,043 $19,328,720 9500-Miscellaneous $54,729 $1,988,492 $2,043,221 TOTAL $570,609 $24,253,396 $24,824,005 PRIOR 2021-2022 FUTURE FUNDING SOURCE YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 1001 —General Fund $2,100,000 $2,100,000 4100—Public Facilities Fees $570,609 $9,296,254 EIMMINI $9,866,863 9999-Develo.er Built $12,857,142 $12,857,142 TOTAL $570,609 $24,253,396 $24,824,005 ANNUAL OPERATING IMPACT $330,000 $660,000 $660,000 $660,000 $660,000 Parks City of Dublin Capital Improvement Program 2022-2027 Page 36 204 Number— PK022 I DOWNTOWN DUBLIN TOWN SQUARE PARK El Program — PARKS PROJECT DESCRIPTION This project provides for the planning of a new Town Square,in accordance with the main principles of the Downtown Dublin Preferred Vision,which was approved by the City Council on November 5,2019. The Town Square is a one-acre park and plaza that will serve as Downtown Dublin's gathering place,which may include a market promenade, outdoor dining, and event space, and will be located one block north of Dublin Boulevard in the Dublin Place shopping center along the proposed extension of Golden Gate Drive. The planning phase is anticipated to begin in 2022. Possible funding sources are development impact fees, community facilities district or other assessment district. ANNUAL OPERATING IMPACT:To be determined MANAGING DEPARTMENT:Public Works 2022-2027 CAPITAL IMPROVEMENT PROGRAM PRIOR 2021-2022 FUTURE ESTIMATED COSTS YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 9100-Salaries&Benefits $22,525 $4,680 $4,680 $4,680 $110,000 $146,565 9200-Contract Services $75,000 $550,000 $625,000 9300—Land/Right of Way $2,400,000 $2,400,000 9400 -Improvements $1,440,000 $1,440,000 TOTAL $97,525 $4,680 $4,680 $4,680 $4,500,000 $4,611,565 PRIOR 2021-2022 FUTURE FUNDING SOURCE YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 1001 - General Fund $97,525 $4,680 $4,680 $4,680 $111,565 4100-Public Facili Fees $4,500,000 $4,500,000 TOTAL $97,525 $4,680 $4,680 $4,680 $4,500,000 $4,611,565 ANNUAL OPERATING IMPACT Parks City of Dublin Capital Improvement Program 2022-2027 Page 37 205 Number— PKNEW03 DUBLIN SPORTS GROUNDS REHABILITATION Program — PARKS I PROJECT DESCRIPTION This project will provide for the design and construction to renovate Baseball Fields 2 and 3 at the Dublin Sports Grounds. The improvements will include dugout covers/shelter,fence repairs,reconfiguration of Field 3 dugouts and bullpen openings out onto the field,and the replacement of the score booth at Field 2. ANNUAL OPERATING IMPACT:None MANAGING DEPARTMENT: Public Works 2022-2027 CAPITAL IMPROVEMENT PROGRAM PRIOR 2021-2022 FUTURE ESTIMATED COSTS YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 9100 -Salaries&Benefits $24,960 $24,960 $49,920 9200- Contract Services $125,040 $125,040 9400 -Im.rovements $575,040 $575,040 TOTAL $150,000 $600,000 $750,000 PRIOR 2021-2022 FUTURE FUNDING SOURCE YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 6205—Internal Service Fund—Facilities $150,000 $600,000 $750,000 TOTAL $150,000 $600,000 $750,000 ANNUAL OPERATING IMPACT Parks City of Dublin Capital Improvement Program 2022-2027 Page 38 206 Number— PKO 119 FALLON SPORTS PARK— PHASE 3 a Program — PARKS PROJECT DESCRIPTION Fallon Sports Park is a 60-acre community park bordered by Fallon Road,Central Parkway,Lockhart Street and Gleason Drive. Phases 1 and 2 of the park have been completed and Phase 3 represents the final phase of park development. The Phase 3 project provides for the design and construction of the remaining 14 acres of Fallon Sports Park, referred to as the Upper Terrace. On December 17, 2019, City Council approved the concept design that includes a cricket field, two ballfields, sand volleyball courts and multi-sport batting cages. Construction is underway and is projected to be substantially complete in summer 2022 with a park opening in fall 2022. ANNUAL OPERATING IMPACT: $260,000 MANAGING DEPARTMENT:Public Works 2022-2027 CAPITAL IMPROVEMENT PROGRAM PRIOR 2021-2022 FUTURE ESTIMATED COSTS YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 9100 -Salaries &Benefits $110,492 $59,526 ----- $170,018 9200 - Contract Services $530,378 $1,463,734 ----- $1,994,112 9400 -Im.rovements $1,414,615 $6,819,155 ----- $8,233,770 9500 -Miscellaneous $23,774 $176,326 ----- $200,100 TOTAL $2,079,260 $8,518,740 $10,598,000 PRIOR 2021-2022 I FUTURE FUNDING SOURCE YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 4100-Public Facili Fees $2,079,260 $8,518,740 _---_ $10,598,000 TOTAL $2,079,260 $8,518,740 $10,598,000 ANNUAL OPERATING IMPACT $195,000 $260,000 $260,000 $260,000 $260,000 Parks City of Dublin Capital Improvement Program 2022-2027 Page 39 207 Number— PK0422 , IRON HORSE NATURE PARK AND OPEN SPACE Program — PARKS PROJECT DESCRIPTION This project provides for the planning,design,and construction of 12.13 acres of a nature park and open space adjacent to the Iron Horse Trail,from the Dublin/San Ramon city limit to the confluence of Alamo and South San Ramon Creeks,that will be developed in partnership with Zone 7 Water Agency. The park size could increase to over 20 acres of usable parkland when combined with adjacent Zone 7 Water Agency property. The park will be designed in accordance with the Iron Horse Nature Park and Open Space Master Plan,which was approved by City Council on October 1,2013. The City has already acquired the 12.13 acres and the balance of the parkland would be accessible through an easement and operational agreement with Zone 7 Water Agency. The City will continue to pursue the acquisition of the Alameda County portion of the Iron Horse Trail corridor to add to the City's portion of the parkland. It is anticipated that planning and design will begin in Fiscal Year 2021-22 and construction of the first phase will begin in Fiscal Year 2022-23. In addition to the Public Facility Fee,possible funding sources are additional statewide grants or federal grants for projects that provide non-motorized infrastructure and enhancements that promote new or alternate access to parks,waterways,outdoor recreational pursuits,and forested or other natural environments to encourage health-related active transportation and opportunities for residents and trail users to reconnect with nature, such as Active Transportation Program grants or Proposition 68. ANNUAL OPERATING IMPACT:To be determined MANAGING DEPARTMENT:Public Works 2022-2027 CAPITAL IMPROVEMENT PROGRAM PRIOR 2021-2022 FUTURE ESTIMATED COSTS YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 9100-Salaries&Benefits $60,400 $114,400 $52,000 $52,000 $278,800 9200- Contract Services $400,000 $630,000 $600,000 $196,505 $1,826,505 9400-Improvements $2,294,000 $344,100 $6,229,595 $8,867,695 9500-Miscellaneous $1,250 $109,250 $255,000 $255,000 $620,500 TOTAL $461,650 $3,147,650 $1,251,100 $6,733,100 $11,593,500 Parks City of Dublin Capital Improvement Program 2022-2027 Page 40 208 PRIOR 2021-2022 FUTURE FUNDING SOURCE YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 4100—Public Facilities Fee $461,650 $853,650 $1,251,100 $4,514,600 $7,081,000 2403—State Park Grant $2,294,000 $2,294,000 9998—Unidentified $2,218,500 $2,218,500 TOTAL $461,650 $3,147,650 $1,251,100 $6,733,100 $11,593,500 ANNUAL OPERATING IMPACT Parks City of Dublin Capital Improvement Program 2022-2027 Page 41 209 Number— PK0322 JORDAN RANCH NEIGHBORHOOD SQUARE Program — PARKS PROJECT DESCRIPTION This project provides for the planning,design,and construction of a 2.0-acre neighborhood square in the Jordan Ranch Development. The neighborhood square will be designed in accordance with the Neighborhood Square Standards contained in the Parks and Recreation Master Plan. The planning phase is anticipated to begin in Fiscal Year 2021-22. Construction is anticipated to begin in Fiscal Year 2022-23. ANNUAL OPERATING IMPACT: $57,000 MANAGING DEPARTMENT:Public Works 2022-2027 CAPITAL IMPROVEMENT PROGRAM PRIOR 2021-2022 FUTURE ESTIMATED COSTS YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 9100-Salaries &Benefits $51,018 $56,160 $10,400 $117,578 9200 - Contract Services $200,000 $189,080 $27,50 $416,580 9400-Improvements $9,063 $911,811 $990,875 $1,911,749 9500-Miscellaneous $143,040 $210,000 $353,040 TOTAL $403,121 $1,367,051 $1,028,775 $2,798,947 PRIOR 2021-2022 FUTURE FUNDING SOURCE YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 4100 -Public Facili Fees $403,121 $1,367,051 $1,028,775 $2,798,974 TOTAL $403,121 $1,367,051 $1,028,775 $2,798,947 ANNUAL OPERATING IMPACT $57,000 $57,000 Parks City of Dublin Capital Improvement Program 2022-2027 Page 42 210 Number— PKNEW02 KOLB PARK RENOVATION ' Program — PARKS PROJECT DESCRIPTION This project will provide for the planning, design, and construction to renovate the 4.86-acre Kolb Park. The improvements will be consistent with the Parks and Recreation Master Plan and may include the replacement of the restroom building,play equipment, site furnishings,picnic areas, drinking fountains, tot lot fencing, parcourse equipment stations, signage,refresh the shade structure,relevel the existing paver and DG pathways,and refresh the landscaping. ANNUAL OPERATING IMPACT:None MANAGING DEPARTMENT: Public Works 2022-2027 CAPITAL IMPROVEMENT PROGRAM PRIOR 2021-2022 FUTURE ESTIMATED COSTS YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 9100—Salaries&Benefits $24,960 $24,960 $49,920 9200—Contract Services $425,040 $75,040 $500,080 9400—Im.rovements $2,300,000 $2,300,000 9500—Miscellaneous $50,000 $50,000 TOTAL $450,000 $2,450,000 $2,900,000 PRIOR 2021-2022 FUTURE FUNDING SOURCE YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 1001 —General Fund $450,000 $2,450,000 $2,900,000 1 TOTAL $450,000 $2,450,000 $2,900,000 ANNUAL OPERATING IMPACT Parks City of Dublin Capital Improvement Program 2022-2027 Page 43 211 Number— PK0003 PARKS PLAYGROUND REPLACEMENT ■ Program — PARKS PROJECT DESCRIPTION This project provides for the planning,design,and construction of the replacement of playground equipment at various parks. Based on the results of annual inspections and regular maintenance records,all City parks will be evaluated for the need to replace play equipment at the end of their useful life. The first phase will be at Emerald Glen Park (Near Splash Pad Ages 5-12) and Ted Fairfield Park (Ages 2-5 and 5-12). ANNUAL OPERATING IMPACT:None MANAGING DEPARTMENT:Public Works 2022-2027 CAPITAL IMPROVEMENT PROGRAM PRIOR 2021-2022 FUTURE ESTIMATED COSTS YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 9100-Salaries&Benefits $118,560 $118,560 9200- Contract Services $120,000 $120,000 9400-Im.rovements $850,000 $850,000 9500 -Miscellaneous $21,000 $21,000 TOTAL $1,109,560 $1,109,560 PRIOR 2021-2022 FUTURE FUNDING SOURCE YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 1001 —General Fund $1,109,560 $1,109,560 TOTAL $1,109,560 $1,109,560 ANNUAL OPERATING IMPACT Parks City of Dublin Capital Improvement Program 2022-2027 Page 44 212 Number— PKO 123 PERSIMMON DRIVE PEDESTRIAN PATH REHABILITATION Program — PARKS PROJECT DESCRIPTION This project will provide for removal and replacement of approximately 1,250 lineal feet of asphalt pathway along Persimmon Drive between Gleason Drive and Central Parkway.The asphalt concrete surface has experienced distress due to soil expansion,the encroachment of tree roots,and some slope creep along the adjacent Tassajara Creek bank. ANNUAL OPERATING IMPACT:None MANAGING DEPARTMENT: Public Works 2022-2027 CAPITAL IMPROVEMENT PROGRAM PRIOR 2021-2022 FUTURE ESTIMATED COSTS YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 9100 -Salaries&Benefits $15,080 $15,080 9200 - Contract Services $29,920 $29,920 9400 -Improvements $150,000 $150,000 TOTAL $195,000 $195,000 PRIOR 2021-2022 FUTURE FUNDING SOURCE YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 2704—LandscapeDistrict $ , Santa1997-1195000 Rita 1997-1 $195,000 TOTAL $195,000 $195,000 ANNUAL OPERATING IMPACT Parks City of Dublin Capital Improvement Program 2022-2027 Page 45 213 Number— PK0321 RESTROOMS REPLACEMENT Program — PARKS PROJECT DESCRIPTION This project provides for the planning, design, and construction to replace the existing restrooms at Alamo Creek Park, Mape Memorial Park, and Kolb Park. To bring the restrooms up to current accessibility standards and codes, the existing restroom buildings will be demolished and replaced with pre-engineered restroom buildings.The planning and design phases are anticipated to begin in 2022.The restroom replacement at Kolb Park will be completed with the Kolb Park Renovation Project,PKNEW02. ANNUAL OPERATING IMPACT:None MANAGING DEPARTMENT:Public Works 2022-2027 CAPITAL IMPROVEMENT PROGRAM PRIOR 2021-2022 FUTURE ESTIMATED COSTS YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 9100-Salaries&Benefits $33,380 $33,380 9200- Contract Services $59,000 $59,000 9400 -Improvements $900,000 $900,000 9500 -Miscellaneous $7,620 $7,620 TOTAL $1,000,000 $1,000,000 PRIOR 2021-2022 FUTURE FUNDING SOURCE YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 1001 —General Fund $1,000,000 $1,000,000 TOTAL $1,000,000 $1,000,000 ANNUAL OPERATING IMPACT Parks City of Dublin Capital Improvement Program 2022-2027 Page 46 214 Number— PKNEW04 SUNDAY SCHOOL BARN IMPROVEMENTS Program — PARKS ■ PROJECT DESCRIPTION This project provides for the design and construction to renovate the existing wood floor inside the Sunday School Barn at Heritage Park. The original wood floors are not adequate for the types and frequency of use that the building is experiencing. The project is intended to preserve the look and historic fabric of the original wood that is believed to be from the late 1800's while ensuring the structural integrity and finish of the floor are adequate for the current and planned uses of the barn. ANNUAL OPERATING IMPACT:None MANAGING DEPARTMENT: Public Works 2022-2027 CAPITAL IMPROVEMENT PROGRAM PRIOR 2021-2022 FUTURE ESTIMATED COSTS YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 9100-Salaries&Benefits $24,960 $24,960 $49,920 9200-Contract Services $100,040 25,040 $125,080 9400-Improvements $200,000 $200,000 9500-Miscellaneous $10,000 $10,000 TOTAL $125,000 $260,000 $385,000 PRIOR 2021-2022 FUTURE FUNDING SOURCE YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 1001 —General Fund $125,000 $260,000 $385,000 1 TOTAL $125,000 $260,000 $385,000 ANNUAL OPERATING IMPACT Parks City of Dublin Capital Improvement Program 2022-2027 Page 47 215 Number— PK042 I WALLIS RANCH COMMUNITY PARK Program — PARKS PROJECT DESCRIPTION The Wallis Ranch Community Park consists of three separate parcels totaling 8.85 acres in the Wallis Ranch Development. The project will provide for the design and construction of a community park and will be designed to the Community Park Standards contained in the Parks and Recreation Master Plan. Park amenities include play area,picnic facilities,turf area,lighted tennis,pickle ball and basketball facility,natural area,restrooms,pathways,lighting,and irrigation and landscaping.Design began in Spring 2021. Construction is anticipated to begin in 2022. ANNUAL OPERATING IMPACT: $140,000 MANAGING DEPARTMENT:Public Works 2022-2027 CAPITAL IMPROVEMENT PROGRAM PRIOR 2021-2022 FUTURE ESTIMATED COSTS YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 9100-Salaries&Benefits $13,456 $195,214 $208,670 9200-Contract Services $123,142 $1,000,427 $1,123,569 9400-Improvements $5,074,555 $1,784,084 $6,858,639 9500 -Miscellaneous $4,762 $287,443 $695,000 $987,205 TOTAL $141,361 $6,557,638 $2,479,084 $9,178,083 PRIOR 2021-2022 FUTURE FUNDING SOURCE YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 4100—Public Facilities Fee $141,361 $6,557,638 $2,479,084 $9,178,083 TOTAL $141,361 $6,557,638 $2,479,084 $9,178,083 ANNUAL OPERATING IMPACT $140,000 $140,000 $140,000 Parks City of Dublin Capital Improvement Program 2022-2027 Page 48 216 Streets City of Dublin Capital Improvement Program 2022-2027 Page 49 217 LOCATION MAP STREETS —•MM. _1.11 . m Murk.. 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STTA22 Tmlh[9pIH a'd hvdaaf Lfry II N-x!MI5 re..18LIMe4 Sfh117 C. .:nJ.AsY....II liar mi•...:,.Isn k._hiRda)1 Man 'rags 9.ral u I ai.,.,.!iallvs xe[...s. 576123 aaa_;am uc Lonse:Inui Ipen al Luton fed.a li Se MAcl%Or rum like Irk.y frsosln_eu Mirth Coto!9nrenrrr Mama:eat ST0319 - 1 5T➢116 ram_. - 0 eta a STD319 , Al ST0319 .� I \\__..--• ST0121 STD119 STD323 STD514,iiii A ,ea1. i ..-- 1 AS...0,2p 4 • ST0218dillt g. — • F___ •13,-- .„ 431111 ST0615 ST0120 49 ST0221 111110211110‘ .11.11111L Mai' �ST0423 UMaim •ST➢319 VW 1� .� iI � 11.r l SID •....,•,.ifr.- 'L• `"', , i*i. lik b sin423 STD 118 r 5TD222'L . STD21G ST0319 a wke. Streets City of Dublin Capital Improvement Program 2022-2027 Page 50 218 AMADOR PLAZA ROAD BICYCLE AND PEDESTRIAN Number— ST0815 IMPROVEMENTS Program — STREETS PROJECT DESCRIPTION This project provides for the design and construction of pedestrian, bicycle, and vehicular improvements along Amador Plaza Road between Dublin Boulevard and Amador Valley Boulevard. The pedestrian and bicycle improvements are a Tier 1 priority project in the City of Dublin Bicycle and Pedestrian Master Plan. The project is also consistent with the Western Dublin Transportation Impact Fee program. The project has two phases. On December 6,2016, the City Council accepted the first phase of improvements,which included the installation of two mid-block crosswalks with pedestrian warning lights and construction of a raised concrete median at the southern Safeway/Dublin Place driveway. The second phase will include construction of an exclusive southbound right turn lane on Amador Plaza Road at Dublin Boulevard. Phase 2 design began in mid-2018 and construction will occur following acquisition of the right-of-way for these improvements,which are dependent upon the timing of an adjacent development project at the former Coco's site. ANNUAL OPERATING IMPACT:None MANAGING DEPARTMENT:Public Works 2022-2027 CAPITAL IMPROVEMENT PROGRAM PRIOR 2021-2022 FUTURE ESTIMATED COSTS YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 9100-Salaries&Benefits $11,344 $8,072 $19,416 9200 Contract Services $190,849 $37,522 $228,371 9300-Land/Ri•ht of Wa $126,000 $126,000 9400-Improvements $350,242 $685,620 $1,035,862 9500-Miscellaneous $716 $3,284 $4,000 TOTAL $553,151 $860,498 $1,413,649 PRIOR 2021-2022 FUTURE FUNDING SOURCE YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS a -Western Dublin Transportation Impact Fee $553,151 $860,498 $1,413,649 TOTAL $553,151 $860,498 $1,413,649 ANNUAL OPERATING IMPACT Streets City of Dublin Capital Improvement Program 2022-2027 Page 51 219 Number— ST01 17 ANNUAL STREET RESURFACING I Program — STREETS PROJECT DESCRIPTION This project provides for the design and construction of a variety of pavement resurfacing treatments,from slurry seal to major rehabilitation and reconstruction of streets and resurfacing of bridge decks.The project also includes installation of new or upgrades of existing ADA curb ramps on roads that are reconstructed or receive an asphalt concrete overlay. Streets are selected for improvements based on the City's Pavement Management System to optimize the pavement condition in relation to available budget.The City owns and maintains approximately 147 centerline miles of streets. The Metropolitan Transportation Commission groups Pavement Condition Index (PCI) ratings into the following categories: 80-100 Very Good-Excellent;70- 79 Good, 60-69 Fair,50-59 At Risk,25-49 Poor,and 0-24 Failed. The City of Dublin is rated very good with a rolling three-year average PCI of 81. This annual Resurfacing Program is primarily funded by Alameda County Transportation Commission Measure B/BB funds,SB-1,and Gas Tax. This program protects the substantial investment the City has in the public street system. ANNUAL OPERATING IMPACT:None MANAGING DEPARTMENT:Public Works 2022-2027 CAPITAL IMPROVEMENT PROGRAM PRIOR 2021-2022 FUTURE ESTIMATED COSTS YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 9100- Salaries &Benefits $83,320 $73,195 $35,360 $35,360 $35,360 $35,360 $35,360 $333,315 9200- Contract Services $1,178,945 $650,400 $340,000 $340,000 $340,000 $360,000 $360,000 $3,569,345 9400-Improvements $6,774,286 $2,028,561 $2,017,401 $1,917,401 $1,917,401 $2,170,601 $2,170,601 $18,996,252 9500-Miscellaneous $3,366 $38,706 $7,120 $7,120 $7,120 $8,000 $8,000 $79,432 TOTAL $8,039,917 $2,790,862 $2,399,881 $2,299,881 $2,299,881 $2,573,961 $2,573,961 $22,978,344 Streets City of Dublin Capital Improvement Program 2022-2027 Page 52 220 PRIOR 2021-2022 FUTURE FUNDING SOURCE YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 1001 - General Fund $400,043 $67,957 $468,000 2201 -State Gas Tax $3,068,518 $1,094,584 $525,920 $600,920 $725,920 $800,000 $800,000 $7,615,862 2204—Measure B Sales Tax— Local Streets Fund (ACTC) $984,999 $500,000 $300,000 $1,784,999 2205—Measure B Sales Tax—Bike &Pedestrian Fund (ACTC) $300,000 $300,000 2214—Measure BB Sales Tax— Local Streets Fund (ACTC) $1,702,000 $104,020 $450,000 $575,000 $450,000 $650,000 $650,000 $4,581,020 2215—Measure BB Sales Tax— Bike&Pedestrian Fund (ACTC) $304,500 $304,500 2216—Measure B Grants $82,500 $82,500 2220—Road Maint. &Rehab. Account (RMRA) $1,041,717 $973,961 $1,123,961 $1,123,961 $1,123,961 $1,123,961 $1,123,961 $7,635,483 2304—Local Recycling Programs $155,640 $4,360 _ $160,000 4306—Tri-Valley Transportation Development Fee $45,980 $45,980 TOTAL $8,039,917 $2,790,862 $2,399,881 $2,299,881 $2,299,881 $2,573,961 $2,573,961 $22,978,344 ANNUAL OPERATING IMPACT Streets City of Dublin Capital Improvement Program 2022-2027 Page 53 221 Number— ST0319 ■� CITY ENTRANCE MONUMENT SIGNS I Program — STREETS PROJECT DESCRIPTION This project provides for the design and construction to install City entrance monument signs and a Downtown gateway sign at the following locations:Village Parkway median at Kimball Avenue (monument),San Ramon Road median at Alcosta Boulevard (monument),Schaefer Ranch Road at Dublin Boulevard (monument),and Tassajara Road north of Fallon Road (monument);and the southeast corner of Dublin Boulevard and San Ramon Road (Downtown gateway). The new signs will conform to the City of Dublin Streetscape Master Plan and the monument signs will match the existing granite monument signs currently installed within the City. Installation of the Downtown gateway signage was completed in spring 2022 and the monument signage is anticipated to start in Fiscal Year 2022-23. Funding for the Downtown gateway sign comes from the General Fund Downtown Public Improvements Reserve. The Streetscape Master Plan also calls for entrance monument signs at Fallon Road at Dublin Boulevard and at Dublin Boulevard at the eastern city limits. Currently there are no medians at these locations on which to install the signs. These two entrance monument signs may be installed on the Dublin Boulevard Extension-Fallon Road to North Canyons Parkway project (ST0216) or when adjacent property develops and installs associated street improvements. ANNUAL OPERATING IMPACT:None MANAGING DEPARTMENT:Public Works 2022-2027 CAPITAL IMPROVEMENT PROGRAM PRIOR 2021-2022 FUTURE ESTIMATED COSTS YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 9100-Salaries&Benefits $45,175 $45,175 9200- Contract Services $80,000 $80,000 9400 -Improvements $350,000 $350,000 9500 -Miscellaneous $9,825 $9,825 TOTAL $485,000 $485,000 PRIOR 2021-2022 FUTURE FUNDING SOURCE YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 1001 —General Fund $485,000 $485,000 TOTAL $485,000 $485,000 ANNUAL OPERATING IMPACT --- Streets City of Dublin Capital Improvement Program 2022-2027 Page 54 222 Number— ST0517 CITYWIDE BICYCLE AND PEDESTRIAN IMPROVEMENTS Program — STREETS PROJECT DESCRIPTION This project includes planning,design,and construction of improvements to various pedestrian and bicycle facilities throughout the City,including pedestrian/bicycle bridges.This project replaces former projects that provided funding for Americans with Disabilities Act (ADA) Transition Plan improvements and Citywide Sidewalk Repair Improvements. In addition to the scope of those previous projects,this project includes design and construction of improvements recommended in the City of Dublin Bicycle and Pedestrian Master Plan,the ADA Transition Plan,and the Class 1 Facilities Maintenance Plan. The project includes an update to the ADA Transition Plan. The plan update will include a review of City buildings,parks,and rights-of-way. The ADA Transition Plan update will be funded by General Fund. It is anticipated that the ADA Transition Plan update will be completed in 2022. An update of the City of Dublin Bicycle and Pedestrian Master Plan began in Fiscal Year 2019-20 and is anticipated to be completed in summer 2022. ANNUAL OPERATING IMPACT:None MANAGING DEPARTMENT:Public Works 2022-2027 CAPITAL IMPROVEMENT PROGRAM PRIOR 2021-2022 FUTURE ESTIMATED COSTS YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 9100-Salaries &Benefits $45,218 $55,802 $30,160 $30,160 $30,160 $191,500 9200- Contract Services $524,885 $226,115 $62,350 $222,350 $302,350 $1,338,050 9400-Improvements $1,380,060 $395,608 $390,988 $390,988 $390,988 $2,948,632 9500-Miscellaneous $768 $19,460 $9,730 $9,730 $9,730 $49,418 TOTAL $1,950,931 $696,985 $493,228 $653,228 $733,228 $4,527,600 Streets City of Dublin Capital Improvement Program 2022-2027 Page 55 223 PRIOR 2021-2022 FUTURE FUNDING SOURCE YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 1001 - General Fund $384,358 $236,642 $105,000 $105,000 $105,000 $963,000 2203-Transportation Development Act $192,683 $17,317 $210,000 2204-Measure B Sales Tax-Local Streets Fund (ACTC) $509,900 $100 $510,000 2205-Measure B Sales Tax-Bike&Pedestrian Fund (ACTC) $122,461 $20,439 $142,900 2214-Measure BB Sales Tax-Local Streets Fund (ACTC) $574,569 $337,031 $280,000 $280,000 $280,000 $1,751,600 2215-Measure BB Sales Tax-Bike&Pedestrian Fund (ACTC) $166,959 $58,45 $108,228 $268,228 $348,228 $950,100 TOTAL $1,950,931 $696,985 $493,228 $653,228 $733,228 $4,527,600 ANNUAL OPERATING IMPACT Streets City of Dublin Capital Improvement Program 2022-2027 Page 56 224 Number— ST0713 CITYWIDE SIGNAL COMMUNICATIONS UPGRADE Program — STREETS PROJECT DESCRIPTION This project provides for the continued upgrades of the traffic signal communications system and includes the replacement of signal controllers,conflict monitors,and battery backup units,as well as managing ongoing signal operations of coordinated corridors.In Fiscal Years 2019-20 and 2020-21,the project further expanded the traffic communication network,connecting traffic signals on Fallon Road and Tassajara Road.The project will also provide for installing a new conduit,removing the existing copper communication cables and installing new fiber optic cables on Dublin Boulevard,which is anticipated to begin in fall 2022.The project will also expand the adaptive traffic signal system along key corridors and will connect existing and new public safety infrastructure, such as situational awareness cameras and automated license plate recognition cameras,to the high-speed fiber optic communications system. The project updated the City of Dublin Travel Demand Forecasting Model to provide traffic flow projections on the arterial and collector roadways as well as analyzed future land use development proposals and transportation network changes in the City. In April 2021,the project resulted in City Council adopting a resolution establishing the California Environmental Quality Act(CEQA) transportation thresholds of significance for Vehicle Miles Traveled (VMT). This project is partially funded with General Fund reserve designation for One Time Initiative - Capital. Potential other funding for this project may include Federal and State grants. ANNUAL OPERATING IMPACT: None MANAGING DEPARTMENT:Public Works 2022-2027 CAPITAL IMPROVEMENT PROGRAM PRIOR 2021-2022 FUTURE ESTIMATED COSTS YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 9100-Salaries&Benefits $31,859 $91,448 $8,320 $8,320 $8,320 $148,267 9200- Contract Services $538,107 $404,974 $135,000 $135,000 $135,000 $1,348,081 9400—Improvements $675,083 $1,998,115 $291,720 $91,720 $131,720 $3,188,358 9500—Miscellaneous $4,900 $4,900 9600-EIui.ment $5,120 $5,120 TOTAL $1,249,949 $2,499,657 $435,040 $235,040 $275,040 $4,694,726 Streets .71 City of Dublin Capital Improvement Program 2022-2027 Page 57 225 PRIOR 2021-2022 FUTURE FUNDING SOURCE YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 1001 - General Fund $79,853 $1,420,147 $1,500,000 2201 -State Gas Tax $104,000 $104,000 2204-Measure B Sales Tax- Local Streets Fund (ACTC) $175,550 $73,090 $248,640 2207-TFCA/Transportation for Clean Air $146,000 $146,000 2212-Vehicle Registration Fee (ACTC) $691,070 $31,676 $35,040 $35,040 $35,040 $827,866 2214-Measure BB Sales Tax- Local Streets Fund (ACTC) $200,000 $200,000 $200,000 $600,000 2220-Road Maint. &Rehab. Account (RMRA) $36,844 $417,476 $200,000 $40,000 $694,320 4301 -Eastern Dublin Transportation Impact Fee $177,158 $22,842 $200,000 4304-Western Dublin Transportation Impact Fee $199,000 $199,000 6305-Internal Service Fund- E.uisment $89,474 $85,426 $174,900 TOTAL $1,249,949 $2,499,657 $435,040 $235,040 $275,040 $4,694,726 ANNUAL OPERATING IMPACT Streets City of Dublin Capital Improvement Program 2022-2027 Page 58 226 Number— STNEW02 CITYWIDE STORM DRAIN IMPROVEMENTS Program — STREETS PROJECT DESCRIPTION This project will provide for the planning,design,maintenance,and construction of various improvements to citywide storm drainage facilities that are not located within public street rights-of-way, such as v-ditches and culverts on City-owned properties or public easements, such as the large G-3 box culvert running parallel to I-580. The first phase of the project will include a storm drainage master plan and/or condition assessment report with recommendations for maintenance or improvements. Future phases will include design and maintenance and/or construction implementing the recommendations from the Master Plan. ANNUAL OPERATING IMPACT:None MANAGING DEPARTMENT:Public Works 2022-2027 CAPITAL IMPROVEMENT PROGRAM PRIOR 2021-2022 FUTURE ESTIMATED COSTS YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 9100-Salaries &Benefits $4,992 $4,992 $4,992 $14,976 9200- Contract Services $25,008 $25,008 $150,000 $200,016 9500—Miscellaneous $2,508 $2,508 TOTAL $30,000 $30,000 $157,500 $217,500 PRIOR 2021-2022 FUTURE FUNDING SOURCE YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 1001 —General Fund $30,000 $30,000 $157,500 $217,500 TOTAL $30,000 $30,000 $157,500 $217,500 ANNUAL OPERATING IMPACT Streets City of Dublin Capital Improvement Program 2022-2027 Page 59 227 Number— ST022 I DOWNTOWN DUBLIN STREET GRID NETWORK Program — STREETS PROJECT DESCRIPTION This project provides for the planning of a new Street Grid Network,in accordance with the main principles of the Downtown Dublin Preferred Vision,which was approved by the City Council on November 5, 2019. The Street Grid Network will introduce new streets that will break down the large block format into smaller, walkable-sized blocks between 350 to 450 feet per side. The proposed extension of Golden Gate Drive north from Dublin Boulevard up to Amador Valley Boulevard will become a new main street with the classic Downtown street grid network within street rights-of-way varying between 60 and 90 feet wide. Street infrastructure may include storm drainage,sewer,water,recycled water,communications,gas,and electric utilities,as well as landscaping and irrigation. Street rights-of-way are anticipated to be dedicated by developers. Possible funding sources are development impact fees, community facilities district or other assessment district. ANNUAL OPERATING IMPACT: To be determined. MANAGING DEPARTMENT:Public Works 2022-2027 CAPITAL IMPROVEMENT PROGRAM PRIOR 2021-2022 FUTURE ESTIMATED COSTS YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 9100 -Salaries &Benefits $2,500 $48,550 $8,990 $8,990 $8,990 $200,000 $278,019 9200- Contract Services $150,000 $1,000,000 $1,150,000 9400-Im.rovements $20,000,000 $20,000,000 TOTAL $2,500 $198,550 $8,990 $8,990 $8,990 $21,200,000 $21,428,019 PRIOR 2021-2022 FUTURE FUNDING SOURCE YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 1001 —General Fund $2,500 $198,550 $8,990 $8,990 $8,990 $228,019 9998 -Unidentified $21,200,000 $21,200,000 TOTAL $2,500 $198,550 $8,990 $8,990 $8,990 $21,200,000 $21,428,019 ANNUAL OPERATING IMPACT Streets City of Dublin Capital Improvement Program 2022-2027 Page 60 228 DUBLIN BOULEVARD EXTENSION — FALLON ROAD TO Number— ST0216 NORTH CANYONS PARKWAY Program — STREETS PROJECT DESCRIPTION This project provides for the environmental review,preliminary engineering,design, and construction of the 1.5-mile extension of Dublin Boulevard from Fallon Road to North Canyons Parkway in Livermore.The extension is planned to have four to six travel lanes,bike lanes,a Class 1 bike/multi-use path, sidewalk, curb and gutter,traffic signals,street lighting,landscaped medians,bus stops,and all city street utilities. The preliminary engineering and Environmental Impact Report (EIR) cost allocation between the City of Dublin and City of Livermore is governed by a Memorandum of Understanding approved by the City Council on April 19,2016. On November 1,2016,the City Council approved a contract for Preliminary Engineering and EIR. On April 27,2017,Alameda County Transportation Commission (ACTC) approved $8.233 million of Measure BB Grant funds for the design and environmental phases of the project starting with the Fiscal Year 2017-18 funding. The project EIR and precise roadway alignment was completed in 2020, after which ACTC took the lead in final design. The NEPA Environmental Assessment was completed in early 2021 with a Finding of No Significant Impact. The preliminary engineering level cost estimate for this project is currently at $180.5 million, which includes all project mitigation costs and indirect impacts mitigation and is anticipated to be divided among the City of Dublin and the City of Livermore based on street length in each jurisdiction. It is expected that the City of Dublin share will be approximately$120.7 million, and the City of Livermore share will be$59.8 million.The unincorporated Alameda County's costs will be shared between the City of Dublin and City of Livermore with the final cost allocation to each jurisdiction to be defined by a Cooperative Agreement. The$16.3 million identified as "Other" funding is from Tri-Valley Transportation Development Fee. ANNUAL OPERATING IMPACT:To be determined MANAGING DEPARTMENT:Public Works 2022-2027 CAPITAL IMPROVEMENT PROGRAM PRIOR 2021-2022 FUTURE ESTIMATED COSTS YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 9100-Salaries &Benefits $55,615 $239,895 $99,944 $200,000 $595,454 9200- Contract Services $1,107,530 $466,414 $9,850,912 $11,424,856 9300 -Land/Ri•ht of Wa $7,00,056 $21,485,289 $28,485,345 9400-Im.rovements $70,971,451 $70,971,451 9500-Miscellaneous $3,950 $23,515 $9,200,000 $9,227,465 TOTAL $1,167,095 $729,824 $16,300,000 $102,507,652 $120,704,571 Streets IN City of Dublin Capital Improvement Program 2022-2027 Page 61 229 PRIOR 2021-2022 FUTURE FUNDING SOURCE YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 1001 —General Fund $123,000 $123,000 2217 -Measure BB Grants $439,824 $60,176 $500,000 2220-Road Maint. &Rehab. Account(RMRA) $172,703 $67,302 $240,004 4301 —Eastern Dublin Transportation Impact Fee $554,568 $479,347 $1,033,915 9997—Other $16,300,000 $16,300,000 9998—Unidentified $102,507,652 $102,507,652 TOTAL $1,167,095 $729,824 $16,300,000 $102,507,652 $120,704,571 ANNUAL OPERATING IMPACT Streets City of Dublin Capital Improvement Program 2022-2027 Page 62 230 Number— ST0120 L DUBLIN BOULEVARD PAVEMENT REHABILITATION Program — STREETS PROJECT DESCRIPTION This project provides for pavement rehabilitation of Dublin Boulevard between Scarlett Drive and Hacienda Drive. Rehabilitation will include removal and replacement of existing failed pavement,resurfacing with new asphalt concrete,and installation of new pavement striping. The project will also include installation of new curb ramps or upgrade of existing curb ramps to comply with Americans with Disabilities Act standards. On April 4,2017,the City Council authorized the filing of an application to the Metropolitan Transportation Commission (MTC) for federal funding through the One Bay Area Grant Local Streets and Roads (OBAG-LSR) program. In November 2017,MTC approved OBAG-LSR funding of$661,000 for the project. The OBAG-LSR funding requires 11.47%local funding,which is provided by Measure B Local Streets and Roads funds. This project represents the OBAG-LSR funded portions on the improvements along Dublin Boulevard. The balance of the improvements will be constructed in conjunction with that year's Annual Street Resurfacing Capital Improvement Program project (ST0117). This project will protect the substantial investment the City has in the public street system. ANNUAL OPERATING IMPACT:None MANAGING DEPARTMENT:Public Works 2022-2027 CAPITAL IMPROVEMENT PROGRAM PRIOR 2021-2022 $ III '1 ESTIMATED COSTS YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 9400-Im.rovements $737,000 $737,000 TOTAL $737,000 $737,000 PRIOR 2021-2022 FUTURE FUNDING SOURCE YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 2202-Federal Transportation Grant $661,000 $661,000 2204-Measure B Sales Tax -Local Streets Fund (ACTC) $76,000 $76,000 TOTAL $737,000 $737,000 ANNUAL OPERATING IMPACT - Streets City of Dublin Capital Improvement Program 2022-2027 Page 63 231 Number- ST0417 DUBLIN RANCH STREETLIGHT IMPROVEMENTS Program - STREETS PROJECT DESCRIPTION This project provides for the design and repainting of decorative streetlight poles. Repainting of the streetlight poles protects its integrity and improves aesthetics in the surrounding neighborhood. This project is funded by revenue collected through District assessments. The conversion of approximately 1,500 existing streetlights into energy efficient LED streetlights in the Dublin Ranch Street Light Assessment District (1999-1) is now included within the Citywide Energy Improvement project(GI0121). ANNUAL OPERATING IMPACT:None MANAGING DEPARTMENT:Public Works 2022-2027 CAPITAL IMPROVEMENT PROGRAM PRIOR 2021-2022 FUTURE ESTIMATED COSTS YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 9100-Salaries&Benefits $6,275 $6,760 $6,760 $6,760 $26,555 9200-Contract Services $27,667 $34,820 $34,820 $34,820 $132,127 9500-Miscellaneous $3,220 $420 $420 $420 $4,480 TOTAL $6,275 $30,887 $42,000 $42,000 $42,000 $163,162 PRIOR 2021-2022 FUTURE FUNDING SOURCE YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 2705-Streetlight District East Dublin 1991-1 $6,275 $30,887 $42,000 $42,000 $42,000 $163,162 TOTAL $6,275 $30,887 $42,000 $42,000 $42,000 $163,162 ANNUAL OPERATING IMPACT Streets City of Dublin Capital Improvement Program 2022-2027 Page 64 232 GOLDEN GATE DRIVE INTERSECTION IMPROVEMENTS - DUBLIN BLVD Number— ST0423 AND ST. PATRICK WAY Program — STREETS PROJECT DESCRIPTION This project provides for the design and construction of improvements at the intersections of Dublin Boulevard at Golden Gate Drive and St. Patrick Way at Golden Gate Drive. This is a Western Dublin Transportation Impact Fee Program project designed to relieve congestion, reduce greenhouse gases, and is an Active Transportation Solution. The project is identified in the Downtown Dublin Specific Plan and the Bicycle and Pedestrian Master Plan. The improvements may include a new traffic signal at the intersection of St. Patrick Way and Golden Gate Drive;traffic signal modifications at the intersection of Dublin Boulevard at Golden Gate Drive; conversion of signal interconnection from copper to fiber optic; signage, striping and markings; necessary utility, pavement, curb, gutter, ADA curb ramps,and sidewalk modifications or adjustments. Design is anticipated to begin in Fiscal Year 2022-23. ANNUAL OPERATING IMPACT:To be determined MANAGING DEPARTMENT:Public Works 2022-2027 CAPITAL IMPROVEMENT PROGRAM PRIOR 2021-2022 FUTURE ESTIMATED COSTS YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 9100 -Salaries &Benefits $11,440 $22,880 $8,320 $42,640 9200- Contract Services $10,000 $91,000 $99,000 $200,000 9400-Im.rovements $709,000 $709,000 TOTAL $21,440 $113,880 $816,320 $951,640 PRIOR 2021-2022 FUTURE FUNDING SOURCE YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 4304—Western Dublin Trans.ortation Im.act Fee $21,440 $113,880 $816,320 $951,640 TOTAL $21,440 $113,880 $816,320 $951,640 ANNUAL OPERATING IMPACT Streets City of Dublin Capital Improvement Program 2022-2027 Page 65 233 Number— ST0121 GREEN STORMWATER INFRASTRUCTURE Program — STREETS PROJECT DESCRIPTION This project provides for the planning, design, and construction of various citywide projects that will improve water quality and provide other environmental benefits in accordance with the Green Stormwater Infrastructure (GSI) Plan,which was approved by City Council on June 18,2019. The GSI Plan and associated implementing projects, as well as trash load reduction requirements, are mandated by the Municipal Regional Stormwater Permit (MRP). Projects include: stormwater full trash capture device installation throughout the City,and construction of GSI associated with phase one of the Iron Horse Nature Park and Open Space Project. GSI planning and planning for the installation of trash capture devices began in Fiscal Year 2021-22. This project is funded by a General Fund Reserve set aside for this purpose. ANNUAL OPERATING IMPACT: To be determined. On-going operations and maintenance (O&M) expenditures for installed facilities are required, but may be equal to current maintenance expenditures, particularly for retrofit and replacement projects. For completely new projects, O&M costs are estimated at 1.3% of construction cost for parcel based GSI or regional stormwater controls,and 3.6%of construction costs for green street projects. MANAGING DEPARTMENT:Public Works 2022-2027 CAPITAL IMPROVEMENT PROGRAM PRIOR 2021-2022 FUTURE ESTIMATED COSTS YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 9100 -Salaries&Benefits $48,500 $47,840 $96,340 9200- Contract Services $325,070 $286,295 $611,365 9400-Improvements $1,433,670 $1,433,670 9500-Miscellaneous $9,000 $3,000 $12,000 TOTAL $382,570 $1,770,805 $2,153,375 PRIOR 2021-2022 FUTURE FUNDING SOURCE YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 1001 —General Fund $382,570 $1,770,805 $2,153,375 TOTAL $382,570 $1,770,805 $2,153,375 ANNUAL OPERATING IMPACT Streets City of Dublin Capital Improvement Program 2022-2027 Page 66 234 INTELLIGENT TRANSPORTATION SYSTEM UPGRADE - Number— ST0519 CONNECTED/AUTONOMOUS VEHICLE AND SAFETY Program — STREETS IMPROVEMENTS PROJECT DESCRIPTION This project provides for improvements to the City's transportation system using emerging technologies,such as support for connected and autonomous vehicles,and is a collaborative effort between the City of Dublin,Livermore Amador Valley Transportation Authority(LAVTA),and the Metropolitan Transportation Commission (MTC). System improvements will be completed both by the City and MTC.The funding source for the MTC/LAVTA led work is shown as "Other" because MTC project costs will be funded directly by MTC. Transportation system improvements will include Connected Vehicle Software that will integrate with the City's central traffic management system to broadcast real- time traffic signal information to transit vehicles and other motorists; Shared Autonomous Vehicle (SAV) Communications that will provide for the integration of SAV with the City's traffic signal controllers. The project will also evaluate vulnerable road user protection systems at three to four signalized intersections on Dublin Boulevard in the vicinity of the Dublin/Pleasanton BART station to see if it can effectively detect pedestrians and bicyclists in or near the intersections. ANNUAL OPERATING IMPACT:None MANAGING DEPARTMENT:Public Works 2022-2027 CAPITAL IMPROVEMENT PROGRAM PRIOR 2021-2022 FUTURE ESTIMATED COSTS YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 9100-Salaries&Benefits $19,915 $3,425 $8,320 $31,660 9200- Contract Services $41,052 $25,316 $66,368 9400-Im.rovements $5,013 $605,161 $91,680 $701,854 TOTAL $65,980 $633,902 $100,000 $799,882 Streets art City of Dublin Capital Improvement Program 2022-2027 Page 67 235 PRIOR 2021-2022 FUTURE FUNDING SOURCE YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 2201 —State Gas Tax $11,895 $113,105 $100,000 $225,000 2212—Vehicle Registration Fee (ACTC) $54,086 $57,114 $111,200 2217—Measure BB Grants $78,682 I $78,682 9997—Other $385,000 I $385,000 TOTAL $65,980 $633,902 $100,000 $799,882 ANNUAL OPERATING IMPACT Streets City of Dublin Capital Improvement Program 2022-2027 Page 68 236 Number— STOI 18 IRON HORSE TRAIL BRIDGE AT DUBLIN BOULEVARD Program — STREETS PROJECT DESCRIPTION This project provides for the planning,design, and construction of the Iron Horse Trail bridge for bicycles and pedestrians over Dublin Boulevard. The project will construct a truss arch bridge consistent with the Iron Horse Trail Feasibility Study and preliminary bridge design,approved by the City Council on November 7,2017. The bridge will provide safer and easier trail access,including access to and from the Dublin-Pleasanton BART station. The Alameda County Transportation Commission (ACTC) approved an allocation of$1,294,000 of Measure BB discretionary funds in Fiscal Year 2017-18 for the bridge design and environmental clearance. On June 17, 2019, ACTC approved additional funding in the amount of$4,751,000 of Measure BB and $856,419 of Transportation for Clean Air funds for the construction phase of the project. The project will also receive funding of$1,000,000 for construction from a Developer contribution from the Boulevard Project. Fall of 2020, BART approved $1,500,000 of Measure RR Safe Routes to BART Grant for the construction phase of the project. Construction of the project was awarded by the City Council on March 1,2022 and is anticipated to be completed in summer 2023. The$600,000 identified as "Other"is from the Tri-Valley Transportation Development Fee. ANNUAL OPERATING IMPACT: $50,000 MANAGING DEPARTMENT:Public Works 2022-2027 CAPITAL IMPROVEMENT PROGRAM PRIOR 2021-2022 I FUTURE ESTIMATED COSTS YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 9100-Salaries&Benefits $58,373 $97,087 $155,460 9200- Contract Services $982,791 $1,436,749 $2,419,540 9400-Im.rovements $10,816,979 $600,000 $11,416,979 9500-Miscellaneous $4,960 $7,500 $12,460 TOTAL $1,046,124 $12,358,315 $600,000 $14,004,439 Streets srt City of Dublin Capital Improvement Program 2022-2027 Page 69 237 PRIOR 2021-2022 FUTURE FUNDING SOURCE YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 2201 -State Gas Tax $12,325 $832,715 $845,040 2204—Measure B Sales Tax— Local Streets Fund (ACTC) $51,008 $536,972 $587,980 2205—Measure B Sales Tax—Bike &Pedestrian Fund (ACTC) $17,332 $382,678 $400,000 2207—TFCA/Transportation for Clean Air $856,419 $856,419 2214—Measure BB Sales Tax— Local Streets Fund (ACTC) $400,000 $400,000 2215—Measure BB Sales Tax— Bike&Pedestrian Fund (ACTC) $300,000 $300,000 2217—Measure BB Grants $801,986 $5,243,014 $6,045,000 2218—Measure RR Safe Routes to BART _ $1,500,000 $1,500,000 2220—Road Maint. &Rehab. Account (RMRA) $163,482 $806,518 $970,000 4301 —Eastern Dublin Transportation Impact Fee $500,000 $500,000 4401 —Dublin Crossing Fund $1,000,000 $1,000,000 9997—Other $600,000 $600,000 TOTAL $1,046,124 $12,358,315 $600,000 $14,004,439 ANNUAL OPERATING IMPACT $50,000 $50,000 $50,000 $50,000 Streets City of Dublin Capital Improvement Program 2022-2027 Page 70 238 Number— ST0122 LOCAL ROADWAY SAFETY PLAN Program — STREETS PROJECT DESCRIPTION The project will provide for developing a Local Roadway Safety Plan (LRSP). The LRSP will prioritize safety for all users, and provide a framework to identify, analyze,and prioritize roadway safety improvements on local roads.Aligning with federal regulations,the State's Strategic Highway Safety Plan,and the vision for California, the LRSP would guide the City to data driven solutions for safer streets. It would identify the stakeholders, use safety data to identify safety issues, choose proven solutions,identify the implementation process, and support future safety investments. The LRSP offers a proactive approach to addressing safety needs,improve transportation safety by reducing the risk of fatality and injury and improve responsiveness to safety challenges. The LRSP along with the current update of the Bicycle and Pedestrian Master Plan would create a transportation system that promotes multi-modal transportation options and community safety. The key goal of the LRSP is to provide safe, comfortable, and convenient travel along City of Dublin's roadways through a comprehensive, integrated transportation network for all users. The LRSP is anticipated to be completed in summer 2022. The State of California contributed $72,000 towards this project. ANNUAL OPERATING IMPACT:None MANAGING DEPARTMENT:Public Works 2022-2027 CAPITAL IMPROVEMENT PROGRAM PRIOR 2021-2022 FUTURE ESTIMATED COSTS YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 9100 -Salaries&Benefits $16,080 $5,200 $21,280 9200- Contract Services $99,780 $14,800 $114,580 9500-Miscellaneous $2,120 $2,120 TOTAL $117,980 $20,000 $137,980 PRIOR 2021-2022 FUTURE FUNDING SOURCE YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 2206—State Transportation __ Im.rovement $72,000 $72,000 2214—Measure BB Sales Tax —Local Streets Fund (ACTC) $45,980 $20,000 $65,980 TOTAL $117,980 $20,000 $137,980 ANNUAL OPERATING IMPACT Streets City of Dublin Capital Improvement Program 2022-2027 Page 71 239 Number— ST0218 SAN RAMON ROAD LANDSCAPE RENOVATION Program — STREETS PROJECT DESCRIPTION This project provides for design and construction to renovate the landscaping along San Ramon Road between Silvergate Drive and Alcosta Boulevard. Proposed renovation includes the removal of failing plants, soil amendment,and installation of new plants,with an emphasis on bay friendly and water conserving plant species. Much of the existing landscaping in this area was installed between 1993 and 1995,and some plant material has reached the end of its life expectancy. The project has been delayed due to prior years droughts and due to other adjacent projects, such as installation of a recycled water irrigation main by Dublin San Ramon Services District. The project design has been delayed. It is expected to begin in the next Fiscal Year. Potential funding for Bay Friendly landscaping may be available from Measure D. ANNUAL OPERATING IMPACT: None MANAGING DEPARTMENT: Public Works 2022-2027 CAPITAL IMPROVEMENT PROGRAM PRIOR 2021-2022 FUTURE ESTIMATED COSTS YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 9100 -Salaries&Benefits $405 $12,459 $12,864 9200- Contract Services $19,000 $19,000 9400-Improvements $206,201 $206,201 9500 -Miscellaneous $1,000 $1,000 TOTAL $405 $238,660 $239,065 PRIOR 2021-2022 FUTURE FUNDING SOURCE YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 1001 —General Fund $405 $238,660 $239,065 TOTAL $405 $238,660 $239,065 ANNUAL OPERATING IMPACT Streets City of Dublin Capital Improvement Program 2022-2027 Page 72 240 Number— ST0514 I SAN RAMON ROAD TRAIL LIGHTING Program — STREETS PROJECT DESCRIPTION This project provides for the design and construction of improvements to the trail light fixtures between Alcosta Boulevard and Silvergate Drive. In prior years, the project included installation of tree root barriers and repair of portions of the asphalt concrete trail. Other CIP Projects (ST0514-Storm Drain Bypass San Ramon Road,ST0117-Annual Street Resurfacing,and ST0517 - Citywide Bicycle and Pedestrian Improvements) replaced the existing asphalt trail surface. The trail lighting improvement portion of the project was completed in early 2022.The remaining pole painting portion of the project will be completed in conjunction with the Dublin Ranch Street Light Pole Improvements (ST0417). ANNUAL OPERATING IMPACT:None MANAGING DEPARTMENT:Public Works 2022-2027 CAPITAL IMPROVEMENT PROGRAM PRIOR 2021-2022 FUTURE ESTIMATED COSTS YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 9100-Salaries &Benefits $19,474 $1,905 $21,379 9200- Contract Services $8,016 $39,484 $47,500 9400-Improvements $54,409 $49,124 $103,533 9500-Miscellaneous $450 $600 $1,050 TOTAL $82,349 $91,113 $173,462 PRIOR 2021-2022 FUTURE FUNDING SOURCE YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 1001 —General Fund $82,349 $91,113 $173,461 TOTAL $82,349 $91,113 $173,462 ANNUAL OPERATING IMPACT Streets City of Dublin Capital Improvement Program 2022-2027 Page 73 241 Number— ST0222 ST. PATRICK WAY EXTENSION Program — STREETS PROJECT DESCRIPTION This project provides for the design and construction of the final segment of St. Patrick Way from west of Golden Gate Drive to Regional Street. This is a Western Dublin Transportation Impact Fee Program project which will relieve congestion,reduce greenhouse gases, and is an Active Transportation Solution. The project is identified in the General Plan,Downtown Dublin Specific Plan,and the Bicycle and Pedestrian Master Plan. Prior segments of St. Patrick Way were constructed by Caltrans in 1998 and Connelly Station in 2014. The developer of the St. Patrick Way Bayview Development Group project entered into an agreement with the City on June 18, 2018,which required dedication of right-of-way and construction of improvements to complete the St. Patrick Way Extension. The developer is responsible for all project costs to acquire right-of-way, design, and construction in exchange for credit toward Western Dublin Transportation Impact Fees. Construction began in 2021 and is anticipated to be completed in mid-2024. ANNUAL OPERATING IMPACT:To be determined MANAGING DEPARTMENT:Public Works 2022-2027 CAPITAL IMPROVEMENT PROGRAM PRIOR 2021-2022 FUTURE ESTIMATED COSTS YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 9400 -Im.rovements $3,742,556 $3,742,556 TOTAL $3,742,556 $3,742,556 PRIOR 2021-2022 FUTURE FUNDING SOURCE YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 9999—Develo.er Built $3,742,556 $3,742,556 TOTAL $3,742,556 _ $3,742,556 ANNUAL OPERATING IMPACT Streets City of Dublin Capital Improvement Program 2022-2027 Page 74 242 TASSAJARA ROAD IMPROVEMENTS - NORTH Number— ST01 19 DUBLIN RANCH DRIVE TO QUARRY LANE Program — STREETS SCHOOL PROJECT DESCRIPTION This project provides for design and construction to complete the street improvements on Tassajara Road,from North Dublin Ranch Drive to Quarry Lane School. The scope of this project was previously included as part of Fiscal Years 2016-19 Capital Improvement Program project, ST0116 - Tassajara Road Realignment & Widening,which included the design and construction of Tassajara Road from North Dublin Ranch Drive to Dublin's northern limit. In Fiscal Year 2018-19, the scope of ST0116 was revised to only include the segment of Tassajara Road north of Fallon Road. The project will improve Tassajara Road to a four-lane arterial standard,with bike lanes,sidewalks,landscaped median,stormwater treatment areas,and other associated street improvements. Portions of the existing roadway have been improved by adjacent development projects and this project will complete the street improvements implementing the General Plan and the Complete Streets Policy. This roadway segment is a project within the Eastern Dublin Transportation Impact Fee program. Preliminary engineering and environmental documentation were completed as part of ST0116. Design of the project began in early 2020. Construction is anticipated to start in Fiscal Year 2022-23; however,it is dependent upon utility relocation, right-of-way acquisition,and permitting by regulatory agencies. The$1,000,000 in"Other" funding is from Quarry Lane School for the improvements to be constructed along the frontage of the new performing arts expansion and the$1,450,000 in "Other" funding is from Tri-Valley Transportation Development Fee. ANNUAL OPERATING IMPACT:None MANAGING DEPARTMENT:Public Works 2022-2027 CAPITAL IMPROVEMENT PROGRAM PRIOR 2021-2022 FUTURE ESTIMATED COSTS YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 9100-Salaries &Benefits $12,274 $123,766 $136,040 9200- Contract Services $140,043 $1,029,617 $1,000,000 $2,169,660 9300—Land/Right of Way $16,187 $420,113 $436,300 9400-Improvements $5,340,000 $4,500,000 $1,500,000 $11,340,000 9500 -Miscellaneous $127 $417,873 $418,000 TOTAL $168,631 $7,331,369 $5,500,000 $1,500,000 $14,500,000 Streets City of Dublin Capital Improvement Program 2022-2027 Page 75 243 PRIOR 2021-2022 FUTURE FUNDING SOURCE YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 2201 -State Gas Tax $1,201,980 $1,201,980 4301 —Eastern Dublin Transportation Impact Fee $112 $2,797,908 $550,000 $50,000 $3,848,020 4305—Traffic Impact Fee— Dougherty Valley $1,500,000 $1,500,000 4306—Tri-Valley Transportation Development Fee $168,519 $3,331,481 $2,000,000 $5,500,000 9997—Other $1,450,000 $1,000,000 $2,450,000 TOTAL $168,631 $7,331,369 $5,500,000 $1,500,000 $14,500,000 ANNUAL OPERATING IMPACT Streets City of Dublin Capital Improvement Program 2022-2027 Page 76 244 TASSAJARA ROAD REALIGNMENT AND WIDENING - Number— STO 116 FALLON ROAD TO NORTH CITY LIMIT Program — STREETS PROJECT DESCRIPTION The project provides for the planning and preliminary engineering to define a new roadway alignment,design cross-section,right-of-way,and environmental clearance for Tassajara Road between North Dublin Ranch Drive and the City and Contra Costa County limits. The project also provides for the design and construction of a realigned Tassajara Road from Fallon Road to the northern City limit,which will be coordinated with Contra Costa County. Planning and preliminary engineering cost will be split in accordance with the Memorandum of Understanding,which was approved on September 16,2014. Costs for the design and construction will be agreed upon and split proportionally with the work within each jurisdiction. The design and construction of the southerly Tassajara Road segment is included in another Capital Improvement Program project,Tassajara Road Improvements -North Dublin Ranch Drive to Quarry Lane School (ST0119). This project will widen Tassajara Road to a four-lane arterial standard with bike lanes,sidewalks,landscaped median,stormwater treatment areas,and other associated street improvements. Segments of the existing roadway have been improved by adjacent development projects. This project will complete the street improvements and realign the remaining segments of the existing roadway to improve safety and achieve better circulation while adhering to the Complete Streets Policy. The roadway segment is a project within both the Tri-Valley Transportation Council Strategic Expenditure Plan (Project B-8) and the Eastern Dublin Transportation Impact Fee Program. ANNUAL OPERATING IMPACT:To be determined MANAGING DEPARTMENT:Public Works 2022-2027 CAPITAL IMPROVEMENT PROGRAM PRIOR 2021-2022 FUTURE ESTIMATED COSTS YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 9100-Salaries &Benefits $76,653 $228,825 $305,478 9200- Contract Services $177,777 $1,746,373 $1,924,149 9300—Land/Ri:ht of Wa $1,980,000 $1,980,000 9400-Im.rovements $8,072,476 $8,072,476 9500-Miscellaneous $5,672 $489,641 $495,313 TOTAL $260,101 $12,517,315 $12,777,416 Streets City of Dublin Capital Improvement Program 2022-2027 Page 77 245 PRIOR 2021-2022 FUTURE FUNDING SOURCE YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 2201 —State Gas Tax $200,000 $200,000 2220—Road Maint. &Rehab. Account (RMRA) $142,066 $549,993 $692,059 4301 —Eastern Dublin Transportation Impact Fee $112,122 $5,896,617 $6,008,739 4303—Traffic Impact Fee— Category 3 $5,913 $403,350 $409,263 4305—Traffic Impact Fee— Dougherty Valley $3,964,338 $3,964,338 4306—Tri-Valley Transportation Development Fee $503,017 $503,017 9997 - Other $1,000,000 $1,000,000 TOTAL $260,101 $12,517,315 $12,777,416 ANNUAL OPERATING IMPACT Streets City of Dublin Capital Improvement Program 2022-2027 Page 78 246 Number— STO 123 TRAFFIC SIGNAL AND ROADWAY SAFETY IMPROVEMENTS Program — STREETS PROJECT DESCRIPTION This project will provide for feasibility,design,and construction and modification of traffic signals and roadway safety improvements at locations prioritized and recommended by Local Roadway Safety Plan (LRSP). LRSP is anticipated to be completed by summer 2022. Improvements may include upgrading the signal equipment such as traffic signal poles/mast arms,vehicle and pedestrian signal heads, signal controllers,cabinet upgrades, streetlighting/safety lighting improvements, signal phasing and timing changes, signing and striping improvements,and other alternatives.The project will also provide for evaluating the design and installation of protected intersection elements. ANNUAL OPERATING IMPACT:None MANAGING DEPARTMENT:Public Works 2022-2027 CAPITAL IMPROVEMENT PROGRAM PRIOR 2021-2022 I FUTURE ESTIMATED COSTS YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 9100 -Salaries&Benefits $10,400 $10,400 $20,800 9200 - Contract Services $49,600 $99,600 $149,200 TOTAL $60,000 $110,000 $170,000 PRIOR 2021-2022 FUTURE FUNDING SOURCE YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 2214—Measure B Sales Tax— Local Streets Fund (ACTC) $30,000 $55,000 $85,000 2215—Measure BB Sales Tax— Bike&Pedestrian (ACTC) $30,000 $55,000 $85,000 TOTAL $60,000 $110,000 $170,000 ANNUAL OPERATING IMPACT Streets City of Dublin Capital Improvement Program 2022-2027 Page 79 247 Number- ST0223 TRAFFIC SIGNAL RE-LAMPING Program - STREETS PROJECT DESCRIPTION This project provides for the replacement of the traffic signal and pedestrian signal LED lamps at approximately 78 signalized intersections. The City currently has 98 traffic signals,many of which were installed in 2008,and the LED lamps are reaching the end of their useful life,which is typically eight to ten years. The City has replaced 20 signalized intersection lamps through on-going maintenance efforts. New LED lamps will ensure proper visibility of vehicle and pedestrian signal heads,which is critical for maintaining safe traffic flow. Design is anticipated to begin in Fiscal Year 2022-23. ANNUAL OPERATING IMPACT:None MANAGING DEPARTMENT:Public Works 2022-2027 CAPITAL IMPROVEMENT PROGRAM PRIOR 2021-2022 FUTURE ESTIMATED COSTS YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 9100-Salaries&Benefits $4,160 $4,160 $4,160 $12,480 9200- Contract Services $35,000 $35,000 $70,000 9400-Im.rovements $259,380 $174,380 $130,840 $564,600 TOTAL $298,540 $213,540 $135,000 $647,080 PRIOR 2021-2022 FUTURE FUNDING SOURCE YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 2201 -State Gas Tax $118,540 $58,540 $60,000 $237,080 2212-Vehicle Registration Fee (ACTC) $130,000 $130,000 $260,000 2214-Measure Sales Tax- Local Streets Fund ACTC $50,000 $50,000 2215-Measure BB Sales Tax- Bike&Ped Fund ACTC $50,000 $25,000 $25,000 $100,000 TOTAL $298,540 $213,540 $135,000 $647,080 ANNUAL OPERATING IMPACT Streets City of Dublin Capital Improvement Program 2022-2027 Page 80 248 Number— ST0323 VILLAGE PARKWAY RECONSTRUCTION Program — STREETS PROJECT DESCRIPTION This project provides for the planning,design,and construction of the replacement of the existing streetscape elements on Village Parkway between Amador Valley Boulevard and the Northern City Limit (approximately 6,000 linear feet).The project will transform the segment of Village Parkway between Amador Valley Boulevard and Davona Drive to a pedestrian and bicycle friendly roadway,which will incorporate complete streets elements such as median islands,bulb outs, decorative or high visibility crosswalks,and street furniture.The work may include the reconstruction of the median island;reconstruction of the roadway base immediately adjacent to the median island;reconstruction necessary sidewalks improvements,ADA upgrades to curb ramps,curb, and gutter,necessary utility work; landscaping; stormwater improvements;and new asphalt concrete overlay for the roadway. The first item of work will consist of preliminary level planning and environmental assessment and the evaluation of potential outside funding sources to provide for the current funding shortfall. ANNUAL OPERATING IMPACT:To be determined MANAGING DEPARTMENT:Public Works 2020-2027 CAPITAL IMPROVEMENT PROGRAM PRIOR 2021-2022 FUTURE ESTIMATED COSTS YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 9100-Salaries&Benefits $45,032 $49,920 $64,480 $89,440 $248,872 9200- Contract Services $254,968 $1,250,080 $1,000,000 $510,560 $3,015,608 9400-Im.rovements $10,000,000 $5,000,000 $15,000,000 9500 -Miscellaneous $85,520 $85,520 TOTAL $300,000 $1,300,000 $11,150,000 $5,600,000 $18,350,000 PRIOR 2021-2022 FUTURE FUNDING SOURCE YEARS BUDGET 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 YEARS TOTALS 1001 —General Fund $300,000 — $1,250,000 $8,450,000 $10,000,000 2201 —State Gas Tax $50,000 $250,000 $100,000 $400,000 2214—Measure BB Sales Tax—Local Streets Fund $250,000 $200,000 $450,000 9998—Unidentified $2,200,000 $5,300,000 $7,500,000 TOTAL $300,000 $1,300,000 $11,150,000 $5,600,000 $18,350,000 ANNUAL OPERATING IMPACT Streets City of Dublin Capital Improvement Program 2022-2027 Page 81 249 FUTURE PROJECTS Future Projects City of Dublin Capital Improvement Program 2022-2027 Page 82 250 LOCATION MAP FUTURE PROJECTS CIP Number CIP Name CIP Number CIP Name P-01 Dublin Sports Grounds - Phase 5 Renovation 5-01 City Entrance Sign Modifications P-02 Croak Neighborhood Park West 5-02 Eastern Dublin Transportation Impact Fee(Various locations) P-03 Croak Neighborhood Park East 5-03 Western Dublin Transportation Impact Fee (Various locations) P-04 Emerald Glen Recreation and Aquatic Complex Phase 2 — r 9440 — — /014--------------- a ! \\'*---N, C1 {..� la O Gii1 ~ 1, ,, P-04 re a Z., P-03 04 Wit jglig, P-02 ik* ..,,a,„. ,..,,,.... ilk .ii ON.NN1E''0-' .--. EIAN i-•-__.__.fu__ sao 1. — eaa 1--6,1_F—, ,,,M,,,M_L. 0 o.s - Miles Future Projects City of Dublin Capital Improvement Program 2022-2027 Page 83 251 Number— P-03 CROAK NEIGHBORHOOD PARK EAST Program — FUTURE PROJECTS PROJECT DESCRIPTION This project provides for the design and construction of a 5.5-acre neighborhood park to serve new development. The park will be designed in accordance with the Neighborhood Park Standards contained in the Parks and Recreation Master Plan. Based on development projections,it is anticipated that design and construction will occur beyond the CIP time frame and will occur at or after development of the project area. ESTIMATED COSTS: $4,390,000 MANAGING DEPARTMENT:Public Works Number— P-02 CROAK NEIGHBORHOOD PARK WEST Program — FUTURE PROJECTS PROJECT DESCRIPTION This project provides for the design and construction of a 5.0-acre neighborhood park to serve new development. The park will be designed in accordance with the Neighborhood Park Standards contained in the Parks and Recreation Master Plan. Based on development projections,it is anticipated that design and construction will occur beyond the current CIP time frame and will occur at or after development of the project area. ESTIMATED COSTS: $3,995,000 MANAGING DEPARTMENT:Public Works Future Projects City of Dublin Capital Improvement Program 2022-2027 Page 84 252 Number— P-O I DUBLIN SPORTS GROUNDS — PHASE 5 RENOVATION Program — FUTURE PROJECTS PROJECT DESCRIPTION This project provides for the design and construction to renovate a portion of the Dublin Sports Grounds.The Phase 5 project encompasses approximately 180,000 square feet,west of Soccer Field#3, and includes installation of a sand channel drainage system,irrigation upgrades and new turf. ESTIMATED COSTS: $2,400,000 MANAGING DEPARTMENT:Public Works EMERALD GLEN RECREATION AND AQUATIC Program — FUTURE Number— P-04 COMPLEX - PHASE 2 PROJECTS PROJECT DESCRIPTION This project provides for the design and construction of the final phase of the Emerald Glen Recreation and Aquatic Complex (known as The Wave). Amenities may include a community room and gymnasium space. This project may be modified as the City has entered into an agreement for a joint use gymnasium at the Dublin Crossing school site. Until such time,it will remain as a future project. ESTIMATED COSTS: $17,600,000 MANAGING DEPARTMENT:Public Works Future Projects City of Dublin Capital Improvement Program 2022-2027 Page 85 253 Number— 5-01 Program — FUTURE CITY ENTRANCE SIGNS PROJECTS PROJECT DESCRIPTION This project provides for the design and construction to install City entrance signs at the following two locations: Fallon Road at Dublin Boulevard and at Dublin Boulevard at the eastern city limit. Currently there are no medians at these locations on which to install the signs. The new signs will conform to the City of Dublin Streetscape Master Plan and will match the existing granite monument signs currently installed within the City. ESTIMATED COSTS: $200,000 MANAGING DEPARTMENT:Public Works Number— S-02 EASTERN DUBLIN TRANSPORTATION IMPACT FEE Program — FUTURE PROJECTS PROJECT DESCRIPTION This project provides for the design and construction of 15 projects being partially funded by the Eastern Dublin Transportation Impact Fee (EDTIF) program. The City Council established the EDTIF program on January 9, 1995 and adopted the most recent update on December 21, 2021.This project does not include completed EDTIF projects, current projects that are individual CIP projects, or current projects to be constructed by developers. EDTIF projects within the five-year capital improvement program are: ST0116 Tassajara Road Realignment&Widening; ST0119 Tassajara Road Improvements -North Dublin Ranch Drive to Quarry Lane School; and ST0216 Dublin Boulevard Extension. ESTIMATED COSTS: $61,750,000 MANAGING DEPARTMENT:Public Works Future Projects City of Dublin Capital Improvement Program 2022-2027 Page 86 254 Number— S-03 WESTERN DUBLIN TRANSPORTATION IMPACT FEE Program — FUTURE PROJECTS PROJCT DESCRIPTION This project provides for the design and construction of eight projects being partially funded by the Western Dublin Transportation Impact Fee (WDTIF) program. The City Council adopted an update to the WDTIF on September 6, 2016. The WDTIF program includes a total of nine projects, however the following three projects are within the five-year capital improvement program: ST0815 -Amador Plaza Road Bicycle and Pedestrian Improvements, ST0222 - St. Patrick Way Extension, and ST0002 - Golden Gate Drive Intersection Improvements - Dublin Blvd and St. Patrick Way ESTIMATED COSTS: $8,750,000 MANAGING DEPARTMENT:Public Works Future Projects City of Dublin Capital Improvement Program 2022-2027 Page 87 255 Attachment 2 2022-2027 Capital Improvement Program - General Improvements PROJECT NAM : ilik. 2022-23 2023-- 2024-25 2025-26 2026-27 Five-Year Audio Visual System Upgrade $ 157,923 $ 314,000 $ 471,923 Citywide Energy Improvements $ 10,801,586 $ 30,000 $ 10,831,586 Civic Center HVAC and Roof Replacement $ 111,620 $ 111,620 Civic Center Elevator Modernization $ 900,000 $ 900,000 Civic Center Exterior Sealing & Painting $ 600,000 $ 600,000 Civic Center Rehabilitation $ 1,307,892 $ 687,840 $ 205,000 $ 2,200,732 Cultural Arts Center $ 13,267,328 $ 13,267,328 Dublin Standard Plans and Details Update $ 142,500 $ 142,500 Electric Vehicle (EV) Charging Stations $ 212,093 $ 212,093 Exterior Painting at Various City Facilities $ 665,000 $ 120,000 $ 785,000 Financial System Replacement $ 1,176,799 $ 1,176,799 IT Infrastructure Improvements $ 254,277 $ 254,277 Library Tenant Improvements $ 1,835,665 _ $ 1,835,665 Maintenance Yard Facility Improvements $ 55,089 $ 55,089 Marquee Signs $ 495,000 $ 495,000 Municipal Fiber $ 140,000 $ 140,000 Public Safety Complex- Police Services Building $ 87,201 $ 87,201 Resiliency and Disaster Preparedness Impr. $ 1,100,000 $ 1,100,000 Roof Replacement at Various City Facilities _ $ 605,000 $ 50,000 $ 655,000 Situational Awareness Camera Program $ 585,000 $ 585,000 TOTAL $32,504,973 $1,696,840 $1,705,000 $0 $0 $35,906,813 N <77 a) 2022-2027 Capital Improvement Program— Public Art PROJECT NAME 2022-23 2023-24 2024-2 2025-26 2026-27 Five-Year Camp Parks Sign $ 483,316 $ 483,316 Don Biddle Community Park $ 266,114 $ 266,114 Downtown Dublin $ 150,000 $ 500,000 $ 300,000 $ 300,000 $ 250,000 $ 1,500,000 Heritage Park $ 526,550 $ 526,550 Butterfly Knoll Park $ 4,104 $ 4,104 Dublin Sports Grounds $ 6,263 $ 6,263 Sean Diamond Park $ 9,513 $ 9,513 TOTAL $1,445,860 $500,000 $300,000 $300,000 $250,000 $2,795,860 (.1 2022-2027 Capital Improvement Program — Parks Project Name 2022-23 023-2' 2024-25 2025-26 2026-27 Five-Year Alamo Ck. Park &Ass. Dist. - Fence Rep. $ 837,068 $ 837,068 Don Biddle Community Park $ 18,601,115 $ 18,601,115 Downtown Dublin Town Square Park $ 102,205 .6. 4,680 $ 4,680 $ 111,565 Dublin Heritage Park Cemetery I mpr. $ 21,748 $ 21,748 Dublin Sports Grounds Rehabilitation $ 150,000 $ 600,000 $ 750,000 Emerald Glen Recreation &Aquatic Complex $ 218,123 $ 218,123 Fallon Sports Park- Phase 3 $ 2,669,898 _ $ 2,669,898 Imagine Playground at Dublin Sports Grounds $ 48,820 $ 48,820 Iron Horse Nature Park and Open Space $ 3,426,889 $ 1,251,100 $ 6,733,100 $ 11,411,089 Jordan Ranch Neighborhood Square $ 1,752,244 $ 1,028,775 $ 2,781,019 Kolb Park Renovation $ 450,000 $ 2,450,000 $ 2,900,000 Parks Playground Replacement $ 1,109,560 $ 1,109,560 Persimmon Drive Asphalt Path Rehabilitation $ 195,000 $ 195,000 Restrooms Replacement $ 999,720 $ 999,720 Sunday School Barn Improvements $ 125,000 $ 260,000 $ 385,000 _ Wallis Ranch Community Park 1 $ 8,719,108 $ 8,719,108 TOTAL $37,591,938 $3,844,115 $9,462,780 $860,000 $0 $51,758,833 no cri Co 2022-2027 Capital Improvement Program—Streets Project Name 2022-23 2023-24 2024-25 2025-26 2026-27 Five-Year Amador Plaza Road Bicycle and Ped. Imp. $ 860,498 $ 860,498 Annual Street Resurfacing $ 3,797,834 $ 2,299,881 $ 2,299,881 $ 2,573,961 $ 2,573,961 $ 13,545,518 City Entrance Monument Signs $ 485,000 $ 485,000 Citywide Bicycle and Pedestrian Improvements $ 1,638,223 $ 653,228 $ 733,228 $ 3,024,679 Citywide Signal Communications Upgrade $ 2,799,579 $ 235,040 $ 275,040 $ 3,309,659 Citywide Storm Drain Improvements $ 30,000 $ 30,000 $ 157,500 $ 217,500 Downtown Dublin Street Grid Network $ 196,893 $ 8,990 $ 8,990 $ 214,873 Dublin Boulevard Extension - Fallon Road to North Canyons Parkway $ 16,101,578 $ 24,652,333 $ 40,753,911 Dublin Boulevard Pavement Rehabilitation $ 737,000 $ 737,000 Dublin Ranch Street Light Improvements $ 72,607 $ 12,000 $ 42,000 $ 126,607 Golden Gate Drive Intersection Improvements at Dublin Boulevard and St. Patrick Way _ $ 21,440 $ 113,880 $ 816,320 $ 951,640 Green Stormwater Infrastructure $ 2,153,074 $ 1,135,688 $ 3,288,762 Intelligent Transportation System Upgrade -Connected/Autonomous Vehicle and Safety Improvements $ 714,125 $ 714,125 N V1 cG 2022-2027 Capital Improvement Program —Streets Continued Project Name 2022-2 • - - 2024-25 2025-26 2026-27 Five-Year Iron Horse Trail Bridge at Dublin Boulevard $ 11,507,483 $ 11,507,483 Local Road Safety Plan $ 94,679 $ 94,679 San Ramon Road Landscape Renovation $ 238,660 $ 238,660 San Ramon Road Trail Lighting $ 7,996 $ 7,996 St. Patrick Way Extension $ 3,742,556 $ 3,742,556 Tassajara Road Improvements - North Dublin Ranch to Quarry Lane School $ 12,508,357 $ 500,000 $ 13,008,357 Tassajara Road Realignment and Widening - Fallon Road to North City Limit $ 12,407,765 $ 12,407,765 Traffic Signal Roadway Safety Improvements $ 60,000 $ 110,000 $ 170,000 Traffic Signal Re-Lamping $ 298,540 $ 213,540 _ $ 135,000 $ 647,080 Village Parkway Reconstruction $ 300,000 $ 250,000 $ 1,050,000 $ 11,150,000 $ 5,600,000 $ 18,350,000 TOTAL $70,743,887 $30,214,580 $5,225,459 $13,888,961 $8,331,461 $128,404,348 N 0 0 2022-2027 Capital Improvement Program— Funding Sources Category 2022-23 2023-24 2024-25 2025-26 2026-27 Total General Fund $ 34,771,304 $ 16,879,893 $ 3,898,670 $ 8,740,000 $ 157,500 $ 64,447,367 Special Revenues $ 21,645,824 $ 3,406,689 $ 3,253,149 $ 3,208,961 $ 2,873,961 $ 34,388,584 Special Revenues - Assmt. Dist. $ 1,132,210 $ 42,000 $ 42,000 $ 1,216,210 Public Art Fund $ 1,445,860 $ 500,000 $ 300,000 $ 300,000 $ 250,000 $ 2,795,860 Traffic Impact Fees $ 24,284,258 $ 613,880 $ 816,320 $ 25,714,458 Public Facilities Fees $ 25,823,826 $ 2,279,875 $ 4,514,600 $ 32,618,301 Internal Service Funds I $ 3,457,952 $ 170,000 $ 1,650,000 $ 600,000 $ 5,877,952 Energy Improve. Lease Bond $ 8,890,725 _ $ 8,890,725 Dublin Crossing Fund $ 800,000 $ 800,000 Other $ 3,435,000 $ 12,363,198 $ 15,798,198 Developer Built $ 16,599,699 $ 16,599,699 Unidentified $ 2,218,500 $ 2,200,000 $ 5,300,000 $ 9,718,500 $142,286,658 $36,255,535 $16,693,239 $15,048,961 $8,581,461 $218,865,854 N • AO /f' 40 ,e" , i ' 2022-2027 Five-Year Capital . • ",..,--- ' •. � �� � _ - . '*1- Improvement Program Update ` � :V 1F. April 18, jf, . /-...t - .700,00m...ssseit, 2023 -� ' ,,,,, , r11 , AL -' ��� i/� i . y T./A. . ' if;-.--4,4/:.,-, :di. '4,, ,..e, . ^4, l r 3:.. Y111, / . . ., D .. ` , �4 Y� S .t CALIFORNIA � � L "1- r ___..__...., � r1 N co IV Capital Improvement Program (CIP) • A CIP is a five-year planning document used by the City to identify and establish budgets for capital improvement projects • Adopted every 2 years. This year is the update. • CIP project budgets are funded from various funding sources, including General Fund, Impact Fees, Assessment Districts, and Grants • CIP funding is annually appropriated, coinciding with the City Budget process DUBLIN N OI W 2022 _ 2027 cip CATEGORY 2022-23 2023-24 2024-25 2025-26 2026-27 Five-Year General Improvements $32,504,973 $1,696,840 $1,705,000 $0 $0 $35,906,813 Public Art $1,445,860 $500,000 $300,000 $300,000 $250,000 $2,795,860 Parks $37,591,938 $3,844,115 $9,462,780 $860,000 $0 $51,758,833 Streets $70,743,887 $30,214,580 $5,225,459 $13,888,961 $8,331,461 $128,404,348 TOTAL $142,286,658 $36,255,535 $16,693,239 $15,048,961 $8,581,461 $218,865,854 General 16% Public Art / 1% arks DUBLIN CALIFORNIA 2022 _ 2027 cip General Improvements PROJECT NAME 2022-23 023- 024-25 2025-26 2026-27 Five-Year Audio Visual System Upgrade $ 157,923 $ 314,000 $ 471,923 Citywide Energy Improvements $ 10,801,586 $ 30,000 $ 10,831,586 Civic Center HVAC and Roof Replacement $ 111,620 $ 111,620 Civic Center Elevator Modernization $ 900,000 $ 900,000 Civic Center Exterior Sealing & Painting $ 600,000 $ 600,000 Civic Center Rehabilitation $ 1,307,892 $ 687,840 $ 205,000 $ 2,200,732 Cultural Arts Center $ 13,267,328 $ 13,267,328 Dublin Standard Plans and Details Update $ 142,500 $ 142,500 Electric Vehicle (EV) Charging Stations $ 212,093 $ 212,093 Exterior Painting at Various City Facilities $ 665,000 $ 120,000 $ 785,000 Financial System Replacement $ 1,176,799 $ 1,176,799 IT Infrastructure Improvements $ 254,277 $ 254,277 Library Tenant Improvements $ 1,835,665 $ 1,835,665 DUBLIN CALIFORNIA tri 2022 _ 2027 op General Improvements (cont.) PROJECT NAME 2022-23 2023-24 2024-25 2025-26 2026-27 Five-Year Maintenance Yard Facility Improvements $ 55,089 $ 55,089 Marquee Signs $ 495,000 $ 495,000 Municipal Fiber $ 140,000 $ 140,000 Public Safety Complex- Police Services Building $ 87,201 $ 87,201 Resiliency and Disaster Preparedness Impr. $ 1,100,000 1, $ 1,100,000 Roof Replacement at Various City Facilities $ 605,000 $ 50,000 $ 655,000 Situational Awareness Camera Program $ 585,000 $ 585,000 TOTAL $32,504,973 $1,696,840 $1,705,000 $0 $0 $35,906,813 DUBLIN CALIFORNIA 0) 2022 - 2027 C IP Public Art PROJECT NAM - I 1 22-23 2023-2 i 024-25 2025-26 2026-27 Five-Year Camp Parks Sign $ 483,316 $ 483,316 Don Biddle Community Park $ 266,114 $ 266,114 Downtown Dublin $ 150,000 $ 500,000 $ 300,000 $ 300,000 $ 250,000 $ 1,500,000 Heritage Park $ 526,550 $ 526,550 Butterfly Knoll Park $ 4,104 $ 4,104 Dublin Sports Grounds $ 6,263 $ 6,263 Sean Diamond Park $ 9,512 $ 9,512 I TOTAL $1,445,859 $500,000 $300,000 $300,000 $250,000 $2,795,859 Otit DUBLIN CALIFORNIA N 0) 2022 _ 2027 op Parks PROJECT NAME 2022-23 2023-24 2024-25 2025-26 2026-27 Five-Year Alamo Ck. Park &Ass. Dist. - Fence Rep. $ 837,068 $ 837,068 Don Biddle Community Park $ 18,601,115 $ 18,601,115 Downtown Dublin Town Square Park $ 102,205 $ 4,680 $ 4,680 $ 111,565 Dublin Heritage Park Cemetery Impr. $ 21,748 $ 21,748 Dublin Sports Grounds Rehabilitation $ 150,000 $ 600,000 $ 750,000 Emerald Glen Recreation &Aquatic Complex $ 218,123 $ 218,123 Fallon Sports Park- Phase 3 $ 2,669,898 $ 2,669,898 Imagine Playground at Dublin Sports Grounds $ 48,820 $ 48,820 Iron Horse Nature Park and Open Space $ 3,426,889 $ 1,251,100 $ 6,733,100 $ 11,411,089 Jordan Ranch Neighborhood Square $ 1,752,244 $ 1,028,775 $ 2,781,019 DUBLIN CALIFORNIA N 0) 03 2022 _ 2027 cip Parks (cont.) PROJECT NAME 2022-23 2023-24 2025-26 2026-27 Five-Year Kolb Park Renovation $ 450,000 $ 2,450,000 $ 2,900,000 Parks Playground Replacement $ 1,109,560 $ 1,109,560 Persimmon Drive Asphalt Path Rehabilitation $ 195,000 $ 195,000 Restrooms Replacement $ 999,720 _ $ 999,720 Sunday School Barn Improvements I $ 125,000 $ 260,000 $ 385,000 Wallis Ranch Community Park $ 8,719,108 $ 8,719,108 TOTAL $37,591,938 $3,844,115 $9,462,780 $860,000 $0 $51,758,833 DUBLIN CALIFORNIA N 0) tG 2022 _ 2027 ap Streets PROJECT NAME 2022-23 2023-24 2024-25 2025-26 2026-27 Five-Year Amador Plaza Road Bicycle and Ped. Imp. $ 860,498 $ 860,498 Annual Street Resurfacing $ 3,797,834 $ 2,299,881 $ 2,299,881 $ 2,573,961 $ 2,573,961 $ 13,545,518 City Entrance Monument Signs $ 485,000 $ 485,000 Citywide Bicycle and Pedestrian Improvements $ 1,638,223 $ 653,228 $ 733,228 $ 3,024,679 Citywide Signal Communications Upgrade $ 2,799,579 $ 235,040 $ 275,040 $ 3,309,659 Citywide Storm Drain Improvements $ 30,000 _ $ 30,000 $ 157,500 $ 217,500 Downtown Dublin Street Grid Network $ 196,893 $ 8,990 $ 8,990 $ 214,873 Dublin Boulevard Extension - Fallon Road to North Canyons Parkway $ 16,101,578 $ 24,652,333 $ 40,753,911 Dublin Boulevard Pavement Rehabilitation $ 737,000 $ 737,000 Dublin Ranch Street Light Improvements $ 72,607 $ 12,000 $ 42,000 $ 126,607 Golden Gate Drive Intersection Improvements at Dublin Boulevard and St. Patrick Way _ $ 21,440 $ 113,880 $ 816,320 $ 951,640 Green Stormwater Infrastructure $ 2,153,074 $ 1,135,688 $ 3,288,762 Intelligent Transportation System Upgrade - Connected/Autonomous Vehicle and Safety Improvements $ 714,125 $ 714,125 Illtill DUBLIN CALIFORNIA N 0 2022 _ 2027 cip Streets (cont.) PROJECT NAME 2022-23 I - , 2024-25 2025-26 2026-27 Five-Year Iron Horse Trail Bridge at Dublin Boulevard $ 11,507,483 $ 11,507,483 Local Road Safety Plan $ 94,679 $ 94,679 San Ramon Road Landscape Renovation $ 238,660 $ 238,660 San Ramon Road Trail Lighting $ 7,996 $ 7,996 St. Patrick Way Extension $ 3,742,556 $ 3,742,556 Tassajara Road Improvements - North Dublin Ranch to Quarry Lane School $ 12,508,357 $ 500,000 $ 13,008,357 Tassajara Road Realignment and Widening - Fallon Road to North City Limit $ 12,407,765 $ 12,407,765 Traffic Signal Roadway Safety Improvements $ 60,000 $ 110,000 $ 170,000 Traffic Signal Re-Lamping $ 298,540 $ 213,540 $ 135,000 i $ 647,080 Village Parkway Reconstruction $ 300,000 $ 250,000 $ 1,050,000 $ 11,150,000 $ 5,600,000 $ 18,350,000 TOTAL $70,743,887 $30,214,580 $5,225,459 $13,888,961 $8,331,461 $128,404,348 DUBLIN CALIFORNIA N y 2022 _ 2027 cip Funding Sources Other/Developer, 15% l Unidentified, 4% 11 _General Fund, 29% ISF Funds,3% Public Facility Fees, 15% Special Revenues, 18% Traffic Impact,12% Energy Improve. Lease Bond, 4% DUBLIN CALIFORNIA N y Future Projects & Costs Beyond 5 -Year CIP Projects & Costs Beyond the CIP Timeframe ($209.3M) • Electric Vehicle (EV) Charging Stations (Future Phase) • Croak Neighborhood Park East &West* • Downtown Dublin Town Square Park • Dublin Sports Grounds — Phase 5 Renovation* • Emerald Glen Rec & Aquatic Complex - Phase 2* • City Entrance Signs* • Downtown Dublin Street Grid Network • Dublin Boulevard Extension • Eastern Dublin Transportation Impact Fee Projects* • Western Dublin Transportation Impact Fee Projects* * Future Projects Beyond 5-year Timeframe. ss DUBLIN C A L I F O R N I A IV V W Staff Recommendation • Receive the Report • Provide Direction to Staff on the Update to the Five-Year Capital Improvement Program 2022-2027 i..t DUBLIN N V A Agenda Item 8.2 i m i • STAFF REPORT CITY COUNCIL DATE: April 18, 2023 TO: Honorable Mayor and City Councilmembers FROM: Linda Smith, City Manager SU B,ECT: Preliminary Fiscal Year 2023-24 General Fund Budget Prepared by: Lisa Hisatomi, Director of Administrative Services EXECUTIVE SUMMARY: The City Council will review the Preliminary Fiscal Year 2023-24 Budget, focusing on the General Fund.As this is the second year of the City's two-year budget,this information will supplement the budget document adopted by the City Council in June 2022. The updated Capital Improvement Program is presented under a separate item. STAFF RECOMMENDATION : Receive the report and provide direction to Staff related to the budget adoption scheduled for May 16, 2023. FINANCIAL IMPACT: The Preliminary Budget results in an increase to revenues of$3,679,531 and an increase to operating expenditures of$2,351,368 in the General Fund from the Amended Fiscal Year 2022-23 Budget.After transfers out, total General Fund reserves are projected at$194,231,544, a decrease of$3,504,655 from Fiscal Year 2022-23. DESCRIPTION : The City of Dublin utilizes a biennial budget process, in which a comprehensive budget document is prepared that establishes high-level priorities and specific departmental goals for a two-year period. The second year of the cycle is the "update year", in which projections are revised and significant changes highlighted,while the original document continues to serve as the guiding financial plan. As in prior years,this report focuses on the General Fund, as there are no major budgetary changes in other funds. This report discusses updates to the City's major revenue categories and refines expenditure projections, reflecting the most recent information. The analysis compares the Preliminary Fiscal Year 2023-24 Budget to the Amended Fiscal Year 2022-23 Budget. Page 1 of 7 275 Summary The Preliminary Budget (Table 1 and included as Attachments 1 and 2) projects an operating surplus in the General Fund (ongoing revenues less ongoing expenditures) of$16,318,637 After transfers,total reserves are projected at$194,231,544, a decrease of$3,504,655 from the prior year,the decrease is primarily due to the planned spending down of Committed and Assigned Reserves on capital projects, and the use of$7,167,382 in Unassigned Reserves for an advance to the Dublin Boulevard Extension project. As shown in Table 1, revenues in Fiscal Year 2023-24 are increasing a net$3,679,531 (+3.3%) over the prior year, due primarily to higher property tax revenue. Expenditures are increasing $2,351,368 (+2.4%) over the prior year. Changes by categories are explained in the section below. Table 1: Operating Budget Impact&Reserve FY 2022-23 FY 2023-24 $ Amended Projected Change Change Revenues $112,212,330 $115,891,861 $3,679,531 3.3% Expenditures 97,221,855 99,573,224 2,351,368 2.4% Net Operating Budget Impact $14,990,475 $16,318,637 $1,328,162 8.9% Transfers In $142,900 $56,600 ($86,300) -60.4% Transfers Out/Contribution to Other 41,254,681 19,879,893 (21,374,789) -51.8% Total Reserves,End of Year $197,736,199 $194,231,544 ($3,504,655) -1.8% The following is a summary of the net changes reflected in the Preliminary Budget as compared to the Fiscal Year Amended Budget (+/-$200,000): Revenue Changes Property Tax Revenue-increase of$3,433,000(+6.1%) The following factors affected the net impact: • An increase of$2.2 million or 4.6% to secured and unsecured property taxes, reflecting an adjustment of 2.0%to the assessed property value (the maximum allowable by Prop 13) and an increase in valuation due to home sales and new construction. • An increase of$0.9 million in Motor Vehicle In-lieu Fees (the state's replacement funding for Vehicle License Fees that were reduced in 2004), as this is tied to the change from the prior year in the City's gross assessed valuation of taxable property. • A budgeted delinquency rate of 1%. Sales Tax Revenue-decrease of$400,000(-1.5%) It is projected the City's Sales Tax will decrease slightly, primarily in Auto &Transportation and Business to Business categories. The contributing factors include inflation and interest rate increases,which trickle over into weaker consumer confidence and lower household discretionary Page 2 of 7 276 spending. Fuel prices are also declining from historic highs experienced in the 2022 calendar year. Development Revenue-decrease of$277,526(-3.8%) Development revenue includes permitting fees and payments for planning and engineering services provided by the City. Revenue projections are based on the timing of development projects, and the receipt of revenues and corresponding services (i.e., City cost) do not happen simultaneously. Plan check costs are typically incurred approximately 12 months after revenue has been received, meaning that as development decreases, the associated decrease in costs will lag. In anticipation of this,the City has maintained the Service Continuity reserve (currently at $3.2 million) to cover costs during that lag. Other Taxes-increase of$220,500(+3.4%) Other Taxes include Property Transfer Taxes, and multiple Franchise Taxes (electric, gas, garbage, cable). The increase is primarily due to the incorporation of the annual rate adjustment as part of the garbage franchise agreement. Charges for Services-net increase of$439,488(+6.3%) Charges for Services include revenue primarily from Parks and Community Services programs, which are returning to pre-pandemic participation levels in most programs, except for the closure of two after-school program sites due to low enrollment. This category also includes administrative fees collected from the City's contracted garbage collector (Amador Valley Industries), and Santa Rita reimbursement revenue,whereby the County pays the City for costs incurred when responding to emergency calls at the Santa Rita Jail. Interest-increase of$200,000(+8.7%) The City is experiencing higher returns on its investments, and Staff has transferred additional funds to Chandler Asset Management's investment portfolio to take advantage of better performance that the local pools. Expenditure Changes Salaries-increase of$618,782(+4.6%) The increase in the Preliminary Budget is attributed to the net impact of the following: • Addition of two new positions in the General Fund: o Public Works Inspector in the Public Works Department-this position will work on capital improvement projects; the salary is included in the General Fund but will be allocated to CIP funds accordingly. o Recreation Coordinator in the Parks and Community Services Department • Transfer Special Projects Manager from City Manager's Office (General Fund) to Information Services (Information Technology Fund), resulting in a decrease in General Fund personnel costs offset by an increase in Internal Service Charges (IT Fund charges the General Fund back). • Inclusion of full-year salaries for positions new in the current year- GIS Coordinator and Senior Office Assistant in the Public Works Department. Page 3 of 7 277 Benefits-decrease of$181,2O5(-3.3%) The decrease in benefit costs is primarily attributed to a decrease in retirement costs, partly due to shifting of employees from Classic to PEPRA with new hires, a less costly retirement plan, and a decrease in City's allocated share of pension payment to Dougherty Regional Fire Authority. The City Council has approved a one-time additional lump sum payment of$3.46 million to the City's allocated share of the closed pension plan, from Committed Reserve for Fire Services Pension/OPEB. Services&Supplies-increase of$8O4,578(+14.8%) During the budget process, Staff were asked to hold the line on operating supplies and services expenditures. The net increase in this category is tied to higher insurance premiums through PLANJPA,the City's insurance pool. Premiums are impacted by several factors: 1) claims experience of the pool in general, which is seeing an increase in settlement costs of claims related to dangerous conditions (e.g., roads and intersections); 2) property insurance increases which are higher as a direct result of across-the-board inflation, real estate pricing escalation, supply chain disruptions, and natural disasters; 3) impacts of ransomware attacks and data breaches on cyber insurance; and 4) a three-year past look at claims experience. Internal Service Fund Charges-increase of$511,176(+10.4%) Internal Service Charges include the allocation to the General Fund of replacement costs of facilities,vehicles, and equipment. In addition, the Information Services operating budget is allocated to citywide departments based on a specified formula. The Fiscal Year 2023-24 preliminary budget increase is in IT service charges, primarily due to the addition of three new positions: the Special Projects Manager; the Audio-Video Specialist (both added in the current year); and a Senior Office Assistant (added in Fiscal Year 2023-24). These new positions, respectively, will address and reduce the City's vulnerability to cybersecurity threats, provide a dedicated resource to support citywide AV facilities, and assist with the administrative function of Information Services. Contract Services Expenditures-increase of$9O6,568(+1.5%) The Fiscal Year 2022-23 Amended Budget includes a contract services budget carryover of $1,507,299 from Fiscal Year 2021-22. Excluding the carryover,the Preliminary Budget projects a net increase of$2,413,867, as illustrated in Table 2: Page 4 of 7 278 Table 2: Contract Services Changes Carryover FY 22-23 FY 22-23 from Net of FY 23-24 $ % Amended FY 21-22 Carryover Update Change Change Police Services $24,085,730 $100,000 $23,985,730 $24,835,923 $850,193 3.5% Fire Services 15,471,310 15,471,310 16,313,430 842,120 5.4% Maint. Services (MCE) 7,220,710 7,220,710 7,925,056 704,346 9.8% Development Services 4,630,128 336,156 4,293,972 3,606,108 (687,864) -16.0% Other 10,463,978 1,071,142 9,325,855 10,097,906 705,071 7.8% Total $61,871,855 $1,507,299 $60,364,557 $62,778,423 $2,413,867 4.0% Police and Fire Services budget increases are due primarily to annual COLA and benefit cost increases. Maintenance services increases are due to the addition of Fallon Sports Park Phase 3, additional street landscaping, and an adjustment in labor rates. Development contract services, like development revenues, are based on the timing of development projects. Other contract services include Library Services, Crossing Guards, City Attorney, and Animal Services, in addition to other operating contracts services such as Parks and Recreation instructor and program contracts, non-MCE street maintenance contracts, and finance and administration consulting services. The increase is attributed to contracts for ongoing street sweeping, a community survey, an update of 2012 Economic Development Strategy and Economic Development Element to the General Plan, drainage maintenance services for the stormwater program, staff augmentation for disaster preparedness, and estimated expenditures for the 2024 March election. Capital Outlay-decrease of$506,362(-80.8%) Capital Outlay items are typically one-time expenditures. The Fiscal Year 2022-23 Budget includes the purchase of vehicles for Police Services and the Public Works maintenance division, equipment and capital assets for Parks and Recreation special events and The Wave, and furniture for City facilities. There are no major capital asset purchases planned in Fiscal Year 2023-24. Transfers Out The Preliminary Budget includes transfers out of$2.0 million to the Internal Services Fund - Facilities for preventive maintenance, $1.0 million to the pension unfunded liability reserve, and $16,879,893 to capital improvement projects. Of the amount for capital projects, $7,195,281 comes from Committed/Assigned reserves and $9,684,612 from Unassigned reserves. CIP projects funded by the General Fund in Fiscal Year 2023-24 are shown in Table 3 below. Page 5 of 7 279 Table 3: Transfers Out to the Capital Improvement Program,FY 2023-24 Reserves/ Projects Amount Committed/Assigned $7,195,281 Civic Center Rehabilitation 687,840 Dublin Boulevard Extension 6,257,441 Village Parkway Reconstruction 250,000 Unassigned $9,684,612 Audio Visual System Upgrade 314,000 Citywide Bicycle and Pedestrian Improvements 105,000 Citywide Storm Drain Improvements 30,000 Downtown Dublin Street Grid Network 8,990 Downtown Dublin Town Square Park 4,680 Dublin Boulevard Extension 7,167,382 Kolb Park Renovation 450,000 Marquee Signs 495,000 Parks Playground Replacement 1,109,560 Total $16,879,893 In addition, $9.5 million will be utilized from the Committed reserve as an advance to the Public Facility Fee program for the construction of Jordan Ranch Neighborhood Square,Wallis Ranch Community Park, and the Library Tenant Improvements. The advance is for cash flow purpose, due to the timing of the receipt of revenues and project constructions. The General Fund will be reimbursed by the Fee program. 10-Year Forecast and Next Steps Staff will provide an update to the 10-Year General Fund Forecast along with a discussion of the assumptions used in the Forecast with the final budget proposal scheduled for May 16, 2023. This will include the General Fund reserve changes needed to advance $63 million for the Dublin Boulevard Extension project,which will eventually be paid for by the Eastern Dublin Transportation Impact Fee. The City Council approved Staffs funding plan to use reserves over a three-year period for this purpose. Final General Fund reserve designations will be made by the City Council at the second meeting in June 2023. Staff is seeking direction from the City Council on other items it wishes to include in the Fiscal Year 2023-24 Budget. STRATEGIC PLAN INITIATIVE: The Preliminary General Fund budget is a reflection of priorities established in the City's Two- Year Strategic Plan. Page 6 of 7 280 NOTICING REQUIREMENTS/PUBLIC OUTREACH: The City Council Agenda was posted. ATTACHMENTS: 1) Preliminary Fiscal Year 2023-24 General Fund Summary 2) Preliminary Fiscal Year 2023-24 General Fund Reserves Page 7 of 7 281 PRELIMINARY GENERAL FUND SUMMARY Attachment I Adopted Amended Change Actual Budget Budget 2023-24 FY24 vs 2021-22 2022-23 2022-23 Update FY23 Amend) Revenues Property Tax $55,186,388 $55,163,000 $56,463,000 59,896,000 3,433,000 6.1% Sales Tax 26,456,903 26,400,000 27,400,000 27,000,000 (400,000) -1.5% Sales Tax Reimbursements (346,696) (405,555) (405,555) (375,000) 30,555 -7.5% Development Revenue 9,803,444 7,702,334 7,387,355 7,109,829 (277,526) -3.8% Transient Occupancy Tax 1,255,575 1,400,000 1,400,000 1,500,000 100,000 7.1% Other Taxes 7,025,567 6,560,000 6,560,000 6,780,500 220,500 3.4% Licenses&Permits 354,643 351,373 351,373 286,417 (64,956) -18.5% Fines&Penalties 70,714 85,000 65,000 50,000 (15,000) -23.1% Interest Earnings 2,269,289 1,510,000 2,310,000 2,510,000 200,000 8.7% Rentals and Leases 1,647,882 1,477,330 1,653,427 1,648,021 (5,406) -0.3% Intergovernmental 324,519 290,000 290,000 290,000 Charges for Services 8,022,099 6,496,124 6,950,194 7,389,682 439,488 6.3% Community Benefit Payments 50,000 - Other Revenue 2,452,034 1,680,156 1,787,536 1,806,412 18,876 1.1% Subtotal Revenues-Operating $114,572,363 $108,709,762 $112,212,330 $115,891,861 $3,679,531 3.3% Transfers In $312,874 $77,900 $142,900 56,600 ($86,300) Unrealized Gains/Losses (15,525,055) - Total Revenues $99,360,182 $108,787,662 $112,355,230 $115,948,461 $3,593,231 3.2% Expenditures Salaries&Wages $11,670,597 $13,249,383 $13,531,615 14,150,396 $618,782 4.6% Benefits 4,728,716 5,488,704 5,567,488 5,386,283 (181,205) -3.3% Services&Supplies 3,894,567 5,178,309 5,434,414 6,238,992 804,578 14.8% Internal Service Fund Charges 3,907,323 4,932,571 4,932,571 5,443,747 511,176 10.4% Utilities 2,511,166 3,485,435 3,720,435 3,898,997 178,562 4.8% Contracted Services 52,920,629 59,695,219 61,871,855 62,778,423 906,568 1.5% Capital Outlay 339,943 432,737 626,987 120,625 (506,362) -80.8% Debt Service Payment - 1,333,050 1,333,050 1,331,850 (1,200) -0.1% Contingency&Miscellaneous 958,117 223,440 203,440 223,910 20,470 10.1% Subtotal Expenditures-Operating $80,931,058 $94,018,847 $97,221,855 $99,573,224 I $2,351,368 2.4% Operating Impact(REV-EXP) $33,641,305 $14,690,915 $14,990,475 $16,318,637 $1,328,162 Transfer Outs&Contributions to Other Funds Transfers Out(CIPs)-Com./Assig.Res 2,803,478 2,291,645 27,217,469 7,195,281 (20,022,188) -73.6% Transfers Out(CIPs)-Undesignated 532,636 2,316,170 7,553,834 9,684,612 $2,130,778 28.2% Contribution to OPEB/PERS 4,460,000 4,460,000 1,000,000 (3,460,000) -77.6% Contribution to ISF&Other 1,000,000 2,000,000 2,023,378 2,000,000 (23,378) -1.2% Subtotal-Transfers Out&Contributi 4,336,114 11,067,815 41,254,681 19,879,893 (21,374,789) -51.8% Total Expenditures $85,267,172 $105,086,662 $138,476,536 $119,453,116 ($19,023,420) -13.7% GF Impact(Include CIP&Transfers) $14,093,010 $3,701,000 ($26,121,306) ($3,504,655) TOTAL GENERAL FUND BALANCE $223,857,505 $227,558,505 $197,736,199 $194,231,544 ($3,504,655) -1.8% Adopted Amended Change Actual Budget Budget 2023-24 FY24 vs Contracted Services Detail 2021-22 2022-23 2022-23 Update FY23 Amend) Police Services $21,437,403 $23,985,730 $24,085,730 24,835,923 $750,193 3.1% Fire Services 14,699,226 15,311,310 15,471,310 16,313,430 842,120 5.4% Maintenance Services(MCE) 5,875,493 7,220,710 7,220,710 7,925,056 704,346 9.8% Development(CDD and PW) 3,858,842 4,312,851 4,630,128 3,606,108 (1,024,020) -22.1% Other Contracted Services 7,049,665 8,864,618 10,463,978 10,097,906 (366,072) -3.5% Total Contracted Services $52,920,629 $59,695,219 $61,871,855 $ 62,778,423 $906,568 1.5% (1)Amended budget for operating expenditures includes$1,856,112 carryover from FY 21-22 (2)Amended Budget for Transfers Out to CIP reflects the$12,510,109 carryover from FY 21-22 (3)Police and Fire liability insurance amounts are not included above,they are included in Services&Supplies. 282 PRELIMINARY GENERAL FUND RESERVES Attachment 2 Actual Net Projected Net Projected RESERVE DESCRIPTION 2021-22 Change 2022-23 Change 2023-24 Non-Spendable $10,541 $10,541 $10,541 Prepaid Expenses 10,541 10,541 10,541 Restricted $4,261,640 $4,261,640 $4,261,640 Cemetery Endowment 60,000 60,000 60,000 Developer Contribution-Downtown 1,490,000 1,490,000 1,490,000 Developer Contr-Heritage Park 19,000 19,000 19,000 Developer Contr-Nature Park 60,000 60,000 60,000 Section 115 Trust-Pension 1,882,640 1,882,640 1,882,640 Heritage Park Maintenance 750,000 750,000 750,000 Committed $73,346,367 ($22,769,786) $50,576,582 $50,576,582 Advance to Public Facility Fee 9,523,096 (9,523,096) Downtown Public Improvement 15,176,230 (426,221) 14,750,009 14,750,009 Economic Stability 8,000,000 8,000,000 8,000,000 Emergency Communications 532,113 532,113 532,113 Fire Svcs Pension/OPEB 5,671,094 (3,460,000) 2,211,094 2,211,094 Innovations&New Opportunity 1,026,591 (132,093) 894,498 894,498 One-Time Initiative-Capital 6,419,657 (1,420,149) 4,999,508 4,999,508 One-Time Initiative-Operating 503,860 503,860 503,860 Public Safety Reserve 2,600,000 2,600,000 2,600,000 Specific Committed Resets Cemetery Expansion(CIP) 13,748 (13,748) Contribution to Public Facility Fee 6,000,000 6,000,000 6,000,000 Cultural Arts Center(CIP) 7,139,197 (6,964,197) 175,000 175,000 Don Biddle Park(CIP) 675,193 (675,193) Fallon Sports Park III Contingency 510,500 (100,000) 410,500 410,500 Lease Revenue Bond Payoff 6,000,000 6,000,000 6,000,000 Maintenance Facility(CIP) 55,089 (55,089) Utility Undergrounding(CIP) 3,500,000 3,500,000 3,500,000 Assigned $93,266,322 ($22,375,736) $70,890,586 ($6,635,281) $64,255,305 Accrued Leave 1,308,044 1,308,044 1,308,044 Catastrophic Loss 17,710,320 17,710,320 17,710,320 CIP Carryovers 4,088,843 (4,088,843) Fiscally Responsible Adjustment 325,000 325,000 325,000 Municipal Regional Permit 2,209,778 (2,182,419) 27,359 27,359 Non-Streets CIP Commitments 3,276,777 (4,277) 3,272,500 3,272,500 Operating Carryovers 1,600,546 (1,600,546) Parks and Streets Contingency 201,270 201,270 201,270 Pension&OPEB 17,000,000 1,000,000 18,000,000 1,000,000 19,000,000 Relocate Parks Dept 500,000 500,000 500,000 Service Continuity 3,150,000 3,150,000 3,150,000 Dublin Blvd Extension 20,000,000 (13,742,559) 6,257,441 (6,257,441) ISpecific Assigned Reserves ARPA Revenue Replacement 665,878 665,878 665,878 Climate Action Plan 3,000,000 (62,000) 2,938,000 (440,000) 2,498,000 Contribution to ISF 1,500,000 1,500,000 1,500,000 Facade Improvement Grants 364,256 364,256 364,256 HVAC Replace.&Civic Ctr Improv.(CIP) 3,278,409 (1,307,892) 1,970,517 (687,840) 1,282,677 Pavement Management 2,000,000 2,000,000 2,000,000 Public Safety Complex(CIP) 87,200 (87,200) Village Pkwy Pavement Reconstruction 11,000,000 (300,000) 10,700,000 (250,000) 10,450,000 Unassigned $52,972,635 $19,024,216 $71,996,851 $3,130,626 $75,127,476 Unassigned-Unrealized Gains (11,008,294) (11,008,294) (11,008,294) Unassigned(Available) 63,980,929 83,005,145 86,135,771 1 , ' f $223,857,505 ($26,121,306) $197,736,199 ($3,504,655) $194,231,544 283 D. :;41177, 11b...'4.1--.'4'llf:4'11': . . .., _ 0 ..... .„. Preliminary General Fund . ii,, .• •,„_,,. ,s• •„.. ., 1•,6 ILIKi,". " •":'(•••• ...ellt' . \ , .--- .- - ' WO-.' t• ••'..7--- . .-• -I. >116, I_-•i.' -,,- ' -.-.--'- . - -. -, • „,'" --- - i -A FY 2023 - 24 Budget . ..... , ... , . e,. . • •_ ,-- ,- ,. • ..: , __, .. ,i ,.... ..„ , , ...t `At • - .- I VI,. • , . ;1• .. -I. %; 144 • April 18, 2023 l'. i . • • • - - . ' I • ---- . ./AIIIIIIIIIIIarE:'"I I°I itil . .4 ‘ • „ .. . ilr. • .,- A. . x ---- "Fr' ......— k ii, 4si, . ii. ..., _ '7_?AI • A- b 4i .. . _,- -,, % • . , 1!...- stA-,: --S-,....4,71' - 7.1'.414 i ' 1 '-r • -. ..' ••4 4....,...,,,-•,. 44.7.-•• ,.i.-,,, 4... . 4...A.,, 1 ..... 41".• ., , ---- . . . _A, i, ogiot . ---- • IPP.- - a c ,i„„Nz, ,,,,40, • • •— . • • • • • )i f. ,.. ,-..... .— , ; 9,i, • i f , . -.... • A .• - - 4.- • , / . • -..--:, _...., - 4, .;_AU • • ----- , .L. '1:' ' _____.--•--.r---- --- .,'. -- -, ..-- DUBLIN .:. t • _ ,N,. . 2 . _ ;7f::),*I - / -...„ ,,,,,, ,..... it. rir-N. ''''N' • I 1 . .4, -,,'--ii -.,, . IF- . _ T___:_i_, ;. . - -- . - • CALIFORNIA ,t- , ..,......-- ,y"-i-7-;. . .1;,-. ,„ 9, . • s.. 7 - .. __ 284 Background • Biennial budget process • FY 23 -24 is an Update Year • Comparison to FY 22-23 Amended Budget • Focus on General Fund operating budget WM Z85 DUBLIN GF Revenues ■ Net Increase $3 . 7M (+3 .3 %) • Property Tax +$3 .4M (+6. 1 %) o 2.0% CPI adjustment o New construction & change in ownership o Increase in Motor Vehicle In-lieu Fee o I % delinquency rate • Sales Tax -$400K (- 1 . 5%) o Slight decrease in Auto, Business to Business o Inflation and interest rate increases o Decline in fuel price sXe DUBLIN 286 GF Revenues • Development Revenue -$278K (-3 .8%) o Timing of development projects o Revenues and expenditures timing not aligned o Service continuity reserve • Charges for Services +$439K (+6.3%) o Recreation programs return to pre-pandemic levels o Waste management admin fees o Fire calls reimbursement sXe DUBLIN 287 GF Revenues • Other Taxes +$221 K (+3 .4%) o Property transfer tax o Franchise taxes o Increase in Garbage Franchise tax • Interest +$200K (+8.7%) o Higher return on investment portfolio o Additional funds to investment consultant managed portfolio sXe DUBLIN 288 GF Expenditures ■ Net Increase $2.4M (+2.4%) • Personnel Costs +$438K (+2.3%) o Position changes o Decrease in retirement costs • Services & Supplies +$805K (+ 14.8%) o Hold the line in operating expenditures o Increase in insurance premiums sXe DUBLIN 289 GF Expenditures • ISF Charges +$5 I I K (+ 10.4%) o Allocation of replacement cost of facilities, vehicles, and equipment, IT services o Increase in IT service charges • Contract Services +$907K (+ 1 .5%) o FY 22-23 budget carryover $ I .SM = +$2.4M (+4.0%) o Increase in Police & Fire services o Increase in maintenance contract cost o Decrease in development contract cost o Increase in other general City contract costs sXe DUBLIN 290 Transfers Out • ISF Facilities $2.OM o Preventative Maintenance • Pension unfunded liability $ 1 .0M o Contribution to stabilize CaIPERS discount rate change • CIP $ 16.9M wm DUBLIN 291 Transfers Out Committed/Assigned $7.2M Unassigned $9.7M • Civic Center Rehabilitation • Audio Visual System Upgrade • Dublin Boulevard Extension • Citywide Bicycle & Pedestrian Improv. • Village Parkway Reconstruction • Citywide Storm Drain Improvements • Downtown Dublin Street Grid Network • Downtown Town Square Park • Dublin Boulevard Extension • Kolb Park Renovation • Marquee Signs • Parks Playground Replacement sus DUBLIN 292 GF Reserves FY 2022-23 FY 2023-24 $ % Amended Projected Change Change Revenues $112,212,330 $115,891,861 $3,679,531 3.3% Expenditures 97,221,855 99,573,224 2,351,368 2.4% Net Operating Budget Impact $14,990,475 $16,318,637 $1,328,162 8.9% Transfers In $142,900 $56,600 ($86,300) -60.4% Transfers Out/Contribution to Other 41,254,681 19,879,893 (21,374,789) -51.8% Total Reserves, End of Year $197,736,199 $194,231,544 ($3,504,655) -1.8% O ' eratin : ur . Ius $ I A Decrease in GF Reserve $3 wm DUBLIN • 293 CALIFORNIA Next Steps • Budget Adoption May 16, 2023 • Other items or additional information to include in the FY 23 -24 Budget? wm DUBLIN 294 i Agenda Item 8.3 i m i • STAFF REPORT CITY COUNCIL DATE: April 18, 2023 TO: Honorable Mayor and City Councilmembers FROM: Linda Smith, City Manager SU B.ECT: East Ranch Inclusionary Housing and Community Facilities District Proposals Prepared by: Amy Million, Principal Planner and Kan Xu, Senior Civil Engineer EXECUTIVE SUMMARY: The Applicant,TH East Ranch Dublin, LLC (Trumark Homes), submitted a request for the City Council's consideration of an alternative method of complying with the Inclusionary Zoning Regulations and the formation of a Facilities Community Facilities District (CFD) to finance the construction of public improvements within the East Ranch development project. The City Council will receive a presentation from the Applicant and provide feedback regarding the affordable housing proposal and formation of a Facilities CFD for improvements. No formal action will be taken, nor will approvals be granted, for the project at this meeting. STAFF RECOMMENDATION : Receive the presentation and provide feedback on the Applicant's proposal to satisfy the requirements of the Inclusionary Zoning Regulations and formation of a Community Facilities District to fund the construction of public facilities. FINANCIAL IMPACT: All costs associated with preparing this report are borne by the Applicant. The Applicant's inclusionary housing proposal includes the payment of in-lieu fees for 25 units to satisfy 35% of the affordable requirement. Based on the current in-lieu fee of$228,994.42/unit this payment would be $5,724,860.50. In addition, as a part of the implementation of the East Ranch development project, a Facilities Community Facilities District (CFD) is proposed for the purpose of financing the acquisition and construction of public improvements within the development, including two neighborhood parks. Page 1 of 7 295 DESCRIPTION : Background The 165.5-acre East Ranch development project site is an undeveloped parcel located within the Fallon Village area of the Eastern Dublin Specific Plan (EDSP). The site is located north of Interstate 580, east of Fallon Road and the Jordan Ranch development, south of the Positano development, and adjacent to the City's eastern boundary, as shown in Figure 1 below. The project site generally increases in elevation from south to north with knolls and hilly terrain in the northeastern portion of the site. Figure 1.Vicinity Map aar�m,� «+ �`^• j .:..�y� . t ,f Y .,w�,- . P.I,V, ,--rc'v� `_% j��/ r pT�i�y:i ' ,,,,:?kPOSITAND r� �I .`.• 7�w+S1 T yr;• :� I „ -,):- — f•A,11. .!t 4.i ., 4. -&....fsw,... ,I44 . 1'itk"-:-: E, 1-=�1 gb z_t SJl , pi . :ii T Sr' s ue :. { ,, �''�sA- ,�fn` �R n ��, FALCON' 1'�. y �/ t�l. ��a1��[. !.,, S i,fT.n.iw SPORTS PARK c rl CO"DAN 1 �c Efnrr % RANCH 4 ` �1�p •�A'' tL{�p,.w. . {. - ,; IS D X `�•tir ' `L--J�g L .. L1DOI . , �Y Y" ao ;„, _,NTRA i;ARKWAY. flED �Jr 4 ;:. CEA7RAL•PARKWAY .vtit .. C 4 kr1 i'{S``4 w��r0i tie,- , -- IJBLIN BLND ✓ I1.00 •� y- ` KAISER - GATEWAY a � ii MEDICAL -' a • - 411141?ii"illi ,f ' i I.ors a `T v f. ` 148 • 0 g �'��A �k '3� °�r7 ice{ —_��.r R a� } „., T,, ' }""; 5 - ,; f •j'1 Ili �olj PREMIUM j . �% rD ` � .Ir"'Jry ,_...fit _OUTLETS { ♦ I • ,ti@=,, .may On December 7, 2021,the City Council introduced a Planned Development Ordinance, approved Vesting Tentative Tract Map No. 8563, and approved a Heritage Tree Removal Permit (Resolution No. 140-21). On December 21, 2021,the City Council approved a Planned Development Zoning Stage 2 Development Plan (Ordinance No. 11-21). On December 23, 2021, pursuant to Elections Code Section 9238, subd. (b)(2)(B), a proposed summary of a referendum against Planned Development Zoning Ordinance No. 11-21 was submitted. To qualify,the referendum petition needed to contain signatures of at least 10% of the registered Dublin voters or a minimum of 3,439 signatures. The referendum petition was determined to be sufficient for filing and was delivered to the Alameda County Registrar of Voters on January 27, 2022 for signature examination. The Registrar of Voters determined that the petition contained the minimum number of valid signatures necessary to qualify the referendum for consideration by the City Council. Page 2 of 7 296 On March 1, 2022,the City Council accepted the City Clerk's Certificate of Petition certifying the sufficiency of the referendum petition. At the request of TH East Ranch Dublin, LLC,the Applicant, the City Council also repealed Ordinance No. 11-21 (Ordinance No. 02-22). The City Council took this action instead of asking the voters to consider Ordinance No. 11-21. The Applicant has correctly pointed out that the Housing Accountability Act (HAA) (Government Code Section 65589.5) expressly precludes the City from requiring a rezone when a project is consistent with the General Plan. This rule applies even when the existing zoning is inconsistent with the General Plan, as is the case here. The Vesting Tentative Tract Map No. 8563 was not subject to the referendum and,therefore, remains in effect. On May 3, 2022,the City Council approved modifications to Condition of Approval Nos. 6 and 7 of the Vesting Tentative Map (Resolution No. 40-22). The request was submitted by the Applicant pursuant to the HAA and amended the two conditions of approval to comply with the objective standards of the City's Inclusionary Zoning Regulations. As a result, the applicant is able to pursue a project that fully complies with all objective City standards to be processed under the HAA. On March 14, 2023,the Planning Commission approved the Site Development Review Permit for six neighborhoods that includes the construction of 459 conventional single-family homes, 14 zero-lot-line single-family homes, 100 townhomes, and a landscape master plan. Project's Relationship to State Housing Laws and Policy The Applicant designed the project under state housing laws which limit the City's discretion on the project. The HAA,the Housing Crisis Act of 2019 (Senate Bill 330), and various other state laws prevent or restrict the ability to deny projects that are consistent with applicable, objective standards in effect at the time when the application is deemed complete. The Applicant designed the East Ranch development project to be consistent with the applicable objective standards of the General Plan and Eastern Dublin Specific Plan,the existing Planned Development Zoning Stage 1 Development Plan (Ordinance No. 32-05 and Ordinance No. 45-08), and other policies, as a means of limiting the City's discretion. The HAA prohibits the City from denying applications for such projects absent an immediate threat to public health or safety that cannot be mitigated, as determined by objective standards that were in place when the application was submitted. In essence,the HAA provides that once a city designates a site for housing in its General Plan, it must allow that housing to be developed except in very limited circumstances involving immediate threats to public health and safety. Current Request The Applicant requests the City Council consider an alternative method of compliance with the Inclusionary Zoning Regulations and the formation of a Community Facilities District (CFD) for the purpose of financing the acquisition and construction of public improvements within the development (Attachment 1). The Applicant's requests are exceptions to the objective standards of the City and therefore do not have to be approved under the HAA. These requests are subject to discretion of the City Council. Page 3 of 7 297 Analysis Inclusionary Zoning The City's Inclusionary Zoning Regulations (DMC Chapter 8.68) require all new residential projects of 20 units or more to construct 12.5% of the total number of units as affordable units. The units shall reflect the range of number of bedrooms provided in the project as a whole but may be smaller in size. The proposed East Ranch project generates a requirement to provide 72 affordable units (i.e., 573 units x 12.5% = 72 units). The East Ranch project is currently required to comply with the Inclusionary Zoning Regulations by conforming to the objective standards in that Ordinance summarized as follows: • In-Lieu Fee: 40% of the total number of affordable units within the development (29 units) may be satisfied via payment of an "In-Lieu Fee" as provided by the City's Impact Fee Schedule. • On-site Below-Market-Rate Units: 60% of the total number of affordable units within the development (43 units) shall be developed on site,with 40% of those (17 units) for low- income households and 60% of those (26 units) for moderate-income households. • Below-Market-Rate Units shall be dispersed throughout all the neighborhoods, in rough proportion to the number of market rate units in each neighborhood and constructed concurrently with the market rate units in the same neighborhood. • Execution of an agreement imposing appropriate resale controls and/or rental restrictions on the affordable units shall be required in accordance with DMC Chapter 8.68. • The Applicant/Developer shall implement and conform to all objective requirements of DMC Chapter 8.68. Pursuant to DMC Section 8.68.040.E, a developer may request an exception to the construction of 12.5% of the total number of dwelling units as affordable units.All exceptions require City Council approval,which shall be obtained at or prior to the last discretionary approval for the project, in this case the formation of a CFD. The Applicant has proposed an alternate method of compliance with the Inclusionary Zoning Regulations. This alternate approach to affordable housing is an exception to the objective standards of the Inclusionary Zoning Regulations, and thus the HAA does not restrict the City Council's discretion when considering this exception. The proposed alternate affordable housing approach is similar to the alternate method of compliance previously reviewed and approved by the City Council with the adoption of Ordinance No. 11-21 in December 2021. The Applicant affordable housing proposal is summarized as follows: • Payment of in-lieu fees for 18 units (to satisfy 35% of the affordable requirement). Based on the current in-lieu fee of$228,994.42/unit,this payment would be $5,724,860.50. • Construction of 18 deed-restricted units at the moderate-income level. These units would consist of 14 zero-lot-line single-family units and 4 townhomes (to satisfy 25% of the affordable requirement). • Dedication of the two-acre Semi-Public site for a future affordable housing project to satisfy the requirement for 36 units (to satisfy 40% of the affordable requirement). Page 4 of 7 298 • Construction of 50 deed-restricted accessory dwelling units at the low-income level. Staff had recommended approval of the similar proposal in December 2021. Community Facilities District A CFD is a special financing district that provides a mechanism for funding specific facilities and services as authorized through the Mello-Roos Community Facilities Act of 1982 (Gov. Code, Section 53311 et seq.). The Act allows any county, city, special district, school district, or joint powers authority to establish a CFD in order to levy special taxes for the purpose of financing public facilities and services. The special taxes can then be used to pay off any bonds issued to fund facilities and improvements, or as an ongoing revenue source to pay for certain services. A"Facilities CFD" can be used to fund a range of public facilities and is generally applicable for any real or other tangible property with an expected useful life of five or more years that will be owned and operated by the local agency. Examples of authorized improvements include but are not limited to parks, roads, bridges, and utility systems.A Facilities CFD is typically financed through the issuance of bonds,which are repaid over time by the property owners within the district. A"Services CFD" can be used (even in conjunction with a Facilities CFD) to fund certain ongoing services like police protection, fire protection and suppression, ambulance and paramedics, maintenance and lighting of parks, parkways, roads, and open space, flood and storm protection, and environmental cleanup and remediation. The creation of both CFDs requires approval of the local agency. Revenue to operate a Services CFD is generated through assessments levied on the properties within the district. The Vesting Tentative Tract Map Condition of Approval No. 127 (Resolution No. 140-21) notes that the Applicant cannot object to the formation of any CFD. The Applicant is now seeking approval of the first final map and has started the Services CFD formation process by providing an initial financing proposal for Staff review. The Services CFD will fund maintenance of the public streets,two public parks, and the storm drain systems within the East Ranch development. Based on the City's current maintenance costs for similar items throughout the City, a contingency, and administration costs, the proposed assessment on each unit within the district is approximately $1,119 per year for maintenance of public infrastructure (Attachment 2). The adjusted property tax to include the Services CFD will equal approximately 1.43% of the estimated home price. The Applicant is requesting the City Council's consideration of the formation of a Facilities CFD to fund construction of certain public infrastructure and development impact fees associated with the project, including grading, street improvements, storm drain,water, and sewer facilities. The inclusion of water and sewer facilities within the Facilities CFD will require a separate Joint Community Facilities Agreement between the Applicant,the City, and Dublin San Ramon Services District. The Applicant's proposed annual CFD special tax rate (Services CFD and Facilities CFD), when combined with all other property taxes would, on average, equal approximately 1.70% of the estimated home price. The bonding capacity of the Facilities CFD is estimated to yield approximately$38.5 million in net proceeds based on the special tax rate, assuming annual escalation of 2% per year and an interest rate on the bonds of 5.50% (net of typical costs for underwriter discount, reserve funds, capitalized interest, and incidental expenses). The proposed Page 5 of 7 299 Facilities CFD would be structured to consist of six special tax zones, one for each of the various lot/product types, as shown in the following table. Zone # Product Type Annual Special Tax (per unit) Zone 1 65' x 100' lots $7,955 Zone 2 55' x 95' lots $6,039 Zone 3 50' x 110' lots $6,388 Zone 4 49.5' x 80' lots $4,776 — Zone 5 Cluster lots $3,959 Zone 6 Townhome units $1,904 For additional context, the City of Dublin currently has two CFDs, Dublin Crossing CFD No. 2015-1 and Dublin Crossing CFD No. 2017-1,which were established as part of the Boulevard development to fund the acquisition and construction of infrastructure and to fund the maintenance of a portion of the infrastructure costs constructed in the development. The Dublin Crossing Facilities CFD (No. 2015-1) is funding eligible improvements constructed by the developer, including backbone street improvements, storm drain improvements, sewer and water improvements, landscaping, fencing, as signage, as well as various development-related fees. The Dublin Crossing Services CFD (No. 2017-1), on the other hand, is limited to only maintenance of landscaping within public street medians and maintenance of streetlights within the public street rights-of-way in the Boulevard development. Typical per-unit assessments for Fiscal Year 2022-23 for the Dublin Crossing Facilities CFD range from $3,760 to $5,603, and for the Dublin Crossing Services CFD range from $46.24 to $69.34, depending on product type and unit square footage. It is difficult to compare CFD tax rates between projects as a variety of factors can impact this rate, such as property value, property type, use of property, number of units within the district boundary, capital improvement scope, maintenance scope, duration of tax, and changes to tax rates over time,which all come together to determine assessment rates within a district. Conclusion The City Council is asked to receive a presentation and provide feedback regarding the Applicant's proposal for an alternative method to satisfy the requirements of the Inclusionary Zoning Regulations and the formation of a Facilities Community Facilities District for the construction and acquisition of improvements. ENVIRONMENTAL REVIEW : The City Council is receiving a presentation and providing feedback on the Applicant's affordable housing proposal and the formation of a Facilities CFD and no formal action will be taken at this time. This discussion is not subject to the requirements of the California Environmental Quality Act (CEQA) as it does not have the potential to result in a direct physical change in the environment or a reasonably foreseeable indirect change in the environment and,thus, does not meet the definition of a project under CEQA Guidelines Section 15378. STRATEGIC PLAN INITIATIVE: None. Page 6 of 7 300 NOTICING REQUIREMENTS/PUBLIC OUTREACH: A copy of this Staff Report was provided to the Applicant and the City Council Agenda was posted. ATTACHMENTS: 1) Trumark Letter dated March 31, 2023 2) Maintenance Cost Estimate Page 7 of 7 301 Attachment I TRUMARK 0 Daiwa House Group® March 31, 2023 Linda Smith City Manager City of Dublin 100 Civic Plaza Dublin,CA 94568 Re: Croak (Francis Ranch) Project Items for Consideration: Maximum Tax Rate for Formation of Community Facilities District (CFD) &Affordable Housing Proposal Dear Ms. Smith: Trumark would like to request the City's consideration at a study session for the following two items: 1.) Community Facilities District(CFD) 2.)Affordable Housing: Alternate Approach ITEMS FOR CONSIDERATION 1.) Community Facilities District(CFD): Condition of Approval 127 in Resolution 140-21 provided a guideline to the mechanism of a potential formation of an improvement and maintenance CFD. Trumark has been diligently working with the City to derive a total tax rate analysis that contemplates installation of public improvements and maintenance of over 5 miles of City right of way, over 1 million square feet of street repair, 11.5 acres of open space/parks. The tax rate analysis for consideration is commensurate with recent CFD approvals of neighboring masterplans such as Dublin Crossing. The installation of facilities by Trumark would provide a critical infrastructure and life safety benefit to not only the Croak project but to that of Jordan Ranch and Positano housing developments. 2.) Affordable Housing: Trumark would also like to propose an alternate affordable housing approach consistent with a previously approved program by City Council in December 2021, created as a result of numerous studies in addition to public study sessions held on October 15, 2019, and May 4,2021. The alternate affordable housing approach is a response to the concerns noted by Mayor and Council at the study sessions, and derived as such to satisfy Chapter 8.68 Inclusionary Zoning Regulations as follows: • In-Lieu Fee: 35%to be satisfied via payment of the"In-Lieu Fee". The In-Lieu Fee amount is currently$228,994.42 per unit(25 units x$228,994.42=$5,724,860.50). • Onsite Below Market Rate Units: 25%(18 Units)to be satisfied by providing 18 "moderate"AMI units(14 zero-lot single family and 4 townhomes)with a portion dispersed throughout the various neighborhoods • Land Contribution: 40%to be satisfied by providing(2 acres)of stand-alone land to allow 77 units of affordable rental housing by Eden/Sunflower. Onsite Accessory Dwelling Units/Second Units: 50 deed restricted attached ADU'S with projected rents at low 80%AMI(low income category). Page 1 of 2 3001 Bishop Drive,#100 P 925.999.3951 TRU MAR KHOMES.CC" San Ramon,CA 94583 F 925.648.3130 NEWPORT BEACH SAN RAMON OENb302 TRUMARK ODaiwa House Group® Trumark looks forward to working with City on the aforementioned items of consideration. Sincerely, TRUMARK Pamela(Salas)Nieting cc: Tony Bosowski,Trumark,Division President Page 2 of 2 3001 Bishop Drive,#100 P 925.999.3951 TRUMARKHOMES.CC" San Ramon,CA94583 F925.648.3130 NEWPORT BEACH SAN RAMON DENb303 Attachment 2 Exhibit C Croak Property-Trumark Maintenance Cost Estimates Development Maintenance Areas Per City of Dublin 3.17.23 Maintenance Item Description of Use Unit Quantity Unit Price2 3 Estimate Parcel D Northern Park Acres 4.50 $30,970 $ 139,366 Parcel D-Light Maintenance Hillside' Northern Park Acres 1.00 $3,000 $ 3,000 Parcel O Southern Park Acres 6.01 $30,970 $ 186,132 Street A Public Road Miles 0.3404 $5,158 $ 1,756 Street B Public Road Miles 0.3775 $5,158 $ 1,947 Neighborhood 1 -Streets Public Road Miles 0.7426 $5,158 $ 3,830 Neighborhood 2-Streets Public Road Miles 0.7853 $5,158 $ 4,050 Neighborhood 3-Streets Public Road Miles 0.4652 $5,158 $ 2,400 Neighborhood 4-Streets Public Road Miles 0.6210 $5,158 $ 3,203 Neighborhood 5-Streets Public Road Miles 0.4750 $5,158 $ 2,450 Neighborhood 6-Streets Public Road Miles 0.4680 $5,158 $ 2,414 Croak Rd Public Road Miles 0.6100 $5,158 $ 3,146 Central-Croak Intersection to Kevin St Public Road Miles 0.2400 $5,158 $ 1,238 Current Central terminus to Central-Croak Public Road Miles 0.0800 $6,000 $ 480 Slurry&Base Repair Public Road SF 1,003,420 $0.21 $ 208,210 Subtotal $ 563,623 Contingency and Administration Costs Contingency and Repair/Replacement(10%) $ 35,541 City Administration $ 15,000 County Administration(1.7%) $ 6,646 Subtotal Contingency and Admin Costs $ 57,188 Total Project Annual Maintenance Cost Summary Subtotal Annual Maintenance $ 563,623 Subtotal Contingency and Admin Costs $ 57,188 Total Annual Maintenance Costs $ 620,810 Per Unit4 $ 1,119 Footnotes: [1]Assumes one net acre of Parcel D is hillside,of which,less maintenance will be required. [2]Unit price per acre comparable to other DPFG projects for the greater Bay Area. [3]Unit price per mile comparable to other DPFG projects for the greater Bay Area. [4]Per Unit estimate does not include AMI units. Prepared by DPFG 3/17/202 304 4 411111i _ * EAST RANCH , . iii,, , i.,..,,.. ,..,....... ., , •i, AFFORDABLE HOUSING AND COMMUNITY FACILITIES - . _. , >„,,, I_-•- 41.---,. • , _. ---- 1 - '.': , ____ DISTRICT PROPOSALS ',.,,Iff%.,r•t-.-. - rl .„..• . .., . - • ,•-• ,• APRIL 18, 2023 . , ...._ , • ir -4,... I So.w•ri ill . A' . --"- ,, „ . Ate. A ,c,,,, a. " k / • SI ' l -17. v,4 '4„ • --- — 1!..4"*A-,-••Si,„ •....:AA ' --11'"Sli i • ..4,.... A 4.,•,-3, 7.• ,.,,r 4 i oxitot, .4..A(-, • -.• , _ ,, . .. „2 _Amp _ ., •• •,..-.: - -•X'" '-,Ikli Sir t . ,10- ;4' 41 --ri(2:-; '.,L11 . • • . _ , .',..r ',.. I• E 4G , i -,I . - • \. , v, , Ir • ,-, i • • • f IP / - , I'' - ., ... • ... D U BL I N . •Ike,..i.. rt4.i,.,, CALIFORNIA . ,,,... iii, 4-0- - 9 • . • ,.. ..• 41% -` - 4 t"/\ I 305 -, __,. .----r. Project _ .,,...,,.... .„..„ =wri f * '' ;`' • ? POSIT;NO • '+ % . � NOW - ' 5. 65 . 5 acres •# . : x ,i� • _ r .�� t + r� F' ! 11 a , .1r) 1 Qom+ ■• `^�J �. v, i . _1 ' M 1 . is-j'41's.7":;:f"-- :1.1.'',.....,.-4,-.47.• /.1,-•'•%.1/41.j.IL,..4.4:11:49:1 •/6417Q4six.co-4..N.I,;t.41E. „: ctc---,,,.-.• 573 Units . }._. . .�et.„..v1,,,,, .. R • • T _ ... _. , , 1,„4„.. ...,. 1. : . . • :E•:iiE CCi ' .x ,.'SPORT$PARK ORDA . iI. i 6 Neighborhoodsal ....._.. ..,04gir.kii. tf,:pli• i LT,,.,.:, 7...r. L, i ry ., . q�":3 AP.RAL PARKWAY • ►' d j J�r11 2 Public Parks41 :N)RALPARicS'::' . "�1 __ '+a. :41p-ii ;.t C.t. •_ _ illiN114 a.. • o�a ... • • 2-acre Public/Semi - 1L_ -,','. •. d _• ..• . KAISER GATEWAY. '"+ ► MEDICAL I'y.l? t Public Site :_= . - l: a ___ ._ S .� ' .. ` •: p . ;.-. < ` J:'PLEA5ANTON ' :T• :� .r y ' "- .. • .4•7.1"" ' i i' • PREMIUM' _ ! : OUTLETS... .. s4* 4.'.. - + A Tse. i r 1 DUBLIN 306 CALIFORNIA Background • December 7, 2021 - Resolution No. 140-21 — Planned Development Rezone — Vesting Tentative Tract Map — Heritage Tree Removal Permit • December 21 , 2021 Ordinance No. I I -21 • March I , 2022 Ordinance No. 02-22 (repealing No. I I -2 I ) • March 14, 2023 Resolution No. 23 -02 — Site Development Review Permit �e DUBLIN 307 Proposed Request • Affordable Housing Proposal • Formation of Community Facilities District — Maintenance — Improvements wm DUBLIN 308 Affordable Housing Proposal • In - Lieu Fee — 25 units ($5,724,860.50) • Onsite Below Market Rate Units — 18 deed restricted (moderate income category) • Land Contribution — Two-acre Public/Semi- Public site • OnsiteADUs — 50 deed restricted (low-income category) wm DUBLIN 309 Community Facilities District • What is a CFD ? — Special financing district that provides a mechanism for funding specific facilities and services as authorized through Mello-Roos Community Facilities Act of 1982. — Mello-Roos Act allows the local jurisdiction to establish a CFD in order to levy special taxes to finance public facilities and services. sXe DUBLIN 310 Community Facilities District • Facilities CFD — Fund construction or acquisition of public facilities which includes any real or other tangible property with an expected useful life of five or more years that will be owned and operated by the local agency. — Parks, roads, bridges and utilities. — Financed through various methods, one of which is issuance of bonds which are repaid over time by property owners within the district. sXe DUBLIN 311 Community Facilities District • Services CFD — Fund on going services: police, fire protection, ambulance and paramedics, maintenance of parks, roads and open space, flood and storm protection, and environmental cleanup and remediation. — Revenues are generated through assessments levied on the properties within the district. — Consistent with Strategic Plan Objective 3D: Explore use of funding mechanisms like CFD for capital and on-going maintenance needs. sXe DUBLIN 312 Community Facilities District • East Ranch Services CFD — Trumark has started working with staff on initial steps on the formation of the Services CFD. — Services CFD will fund maintenance of public streets, two public parks and the storm drain system within the project. — Approximate assessment on each unit within the district will be $ 1 , 119 per year. — Base tax rate (Ad Valorem) I .26%; adjusted tax rate including the Services CFD and other special assessments 1 .43%. sXe DUBLIN 313 Community Facilities District • East Ranch Facilities CFD — Trumark is requesting City Council's consideration of the formation of a Facilities CFD. — Facilities CFD will fund construction of public infrastructure and development impact fees associated with the project including grading, street improvements, storm drain, water and sewer facilities. — CFD special tax rate to include both Services and Facilities CFD will be capped at 1 .70%. �e DUBLIN 314 Community Facilities District • East Ranch Facilities CFD — Bonding capacity of the Facilities CFD is estimated to yield $38.5 million in net proceeds; 2% annual escalation; interest rate 5.50%. — Special Assessments vary between lot/product types and range from $ 1 ,904 - $7,955 (Facilities CFD only). �e DUBLIN 315 Community Facilities District • Dublin Crossing CFDs — Dublin Crossing CFD No. 2015- I (Facilities) and No. 2017- I (Services). — Facilities CFD includes backbone street improvements, storm drain improvements, sewer and water improvements, landscaping and development related fees. — Services CFD includes maintenance of median landscaping and streetlights within the public right-of-way. — For FY 2022-23, Facilities CFD assessments are between $3,760-$5,603 and Services CFD assessments are between $46.24 - $69.34. sXe DUBLIN 316 Recommendation Receive the Applicant's presentation and provide feedback on the proposal to satisfy the requirements of the Inclusionary Zoning Regulations and formation of a Facilities Community Facilities District to fund the construction of public facilities wm DUBLIN 31 7