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Home My WebLink About03-25-2021AGENDA PACKETMarch 25, 2021 Dublin Community Task Force on Equity, Diversity, and Inclusion Agenda 1 Regular Meeting of the COMMUNITY TASK FORCE ON EQUITY, DIVERSITY, AND INCLUSION Thursday, March 25, 2021 Location: Electronic Methods Meeting Procedure During Coronavirus (COVID-19) Outbreak: In keeping with the guidelines provided by the State of California and Alameda County Department of Public Health regarding gatherings during the coronavirus (COVID-19) outbreak, and recommendations to follow social distancing procedures, the following practices are adopted during the Community Task Force on Equity, Diversity, and Inclusion Meeting. • The meeting will be held remotely via Zoom Video Communications: https://dublinca.zoom.us/j/85032145853?pwd=WGdKQ0tsK1hIeUR1TzdQOXpJaDdBUT09 Passcode: s^K#F3PN For audio only, you can join the meeting by telephone: (669) 900-9128 Webinar ID: 850 3214 5853 Passcode: 42627018 • Individuals wanting to make public comment may email John.Stefanski@dublin.ca.gov starting at 1:00 p.m. on Thursday, March 25, 2021. Please provide your name and the agenda item you would like to speak on. • When the agenda item upon which the individual would like to comment is addressed, the speaker will be announced in the meeting when it is his/her time to speak to the Community Task Force on Equity, Diversity, and Inclusion. The speaker will then be unmuted for comment. 1. CALL TO ORDER 2. PUBLIC COMMENT At this time, members of the public are encouraged to address the Task Force on any items of interest that is within the subject matter jurisdiction of the Task Force and not already included on the Agenda. Comments should not exceed three (3) minutes. 3. ACTION ITEMS 3.1 Approval of Minutes from March 11, 2021 Community Task Force Meeting The Task Force will consider the approval of the minutes from the March 11, 2021 Community Task Force meeting. March 25, 2021 Dublin Community Task Force on Equity, Diversity, and Inclusion Agenda 2 4. REPORTS 4.1 Report from Ad-Hoc Working Groups Each ad-hoc working group will share their draft recommendations on policing to the Task Force for consideration. Seed Collaborative will help facilitate the discussion. 4.2 Review and Comment on the Proposed Agenda Planning Calendar The Task Force will review and comment on the Proposed Agenda Planning Calendar. 5. OTHER BUSINESS 6. ADJOURNMENT Next Regular Meeting: April 8, 2021 at 5:30pm This AGENDA is posted in accordance with Government Code Section 54954.2(a). If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833-6650 at least 72 hours in advance of the meeting. Mission The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, fosters new opportunities, provides equity across all programs, and champions a culture of diversity and inclusion. SUMMARY MINUTES OF THE COMMUNITY TASK FORCE ON EQUITY, DIVERSITY & INCLUSION REGULAR MEETING – March 11, 2021 A regular meeting of the Community Task Force on Equity, Diversity & Inclusion was held on March 11th, 2021 via Zoom telecommunications. The meeting commenced at 5:33 PM. Roll Call PRESENT: Natasha Tripplett, Rameet Kohli, Isabella Helene David, Eman Tai, Clifford Brown Jr., Brittany Jacobs (alt.), Matthew Aini, Beatriz Ballesteros-Kogan, Dyrell Foster, Kathy Avanzino, Martha Orozco (alt.), John Stefanski, Paul Hudson, Rodas Hailu, Chief Garrett Holmes ABSENT: None. 1. Call to Order Assistant to the City Manager, John Stefanski called the meeting to order at 5:33 PM. 2. Public Comment Mr. Stefanski called for Public Comments. No comments were made. 3. Action Items 3.1 Approval of Minutes from February 25, 2021 Community Task Force Meeting Motioned by Member Aini and Seconded Member Brown. The Task Force Members unanimously approved the minutes. 4. Reports 4.1 Policing Questions from Task Force Chief Holmes reviewed the Basic Academy and Professional Training and Recruiting Memorandum with the Task Force. Chief Holmes additionally reviewed the liability claims-related budget, which is determined by the County’s Risk Management unit. Member Brown asked clarifying questions about data recording at traffic stops. Chief Holmes clarified data recording at traffic stops and the new electronic citations software purchased by the City. Member Aini asked clarifying questions around restrictions for data reporting software and county general orders. Chief Holmes discussed dispatching and report writing system used by ACSO and provided an update on a civilian oversight committee that is being formed by the County Board of Supervisors. There were no additional questions. Mr. Hudson excused Chief Holmes from the meeting. 4.2 Task Force Recommendations Template Mr. Hudson asked Members Kohli, Tripplett, and Aini to share the recommendation template they developed for the ad-hoc groups to use. 4.3 Report from Ad-Hoc Working Groups Mr. Hudson asked each group to report out two recommendations and their approach to their recommendations. Member Tai reported on one of the recommendations of the Policies and Procedures Ad-Hoc working group, which focused on traffic stops and Bias Based Policing. Mr. Hudson asked clarifying questions about the recommendation presented by Member Tai. Mr. Stefanski proposed a possible recommendation of a City Council Proclamation or Resolution to Task Force Members. Member Jacobs reported on one of the recommendations of the Policies and Procedures Ad-Hoc working group. The recommendation presented was civilian oversight and transparency by establishing a permanent civilian oversight body with authority and decision-making power. Member Aini discussed the City of Oakland’s civilian oversight body model. Mr. Hudson proposed additional options to approach the oversight recommendation. Member Aini asked clarifying questions around the County General Orders and Public Welfare Code in relation to his recommendation. Mr. Stefanski and Mr. Hudson provided feedback on the question and the County General Orders. Member Tripplett asked a clarifying question about the recommendations provided by ad-hoc working groups. Mr. Hudson provided feedback on the protocols of recommendations from the ad-hoc working groups. Member Orozco agreed on the proposed option of moving forward presenting recommendations to the Task Force and determine a consensus before moving forward. Members Kohli, Avanzino, and Brown shared recommendations on the Staff Management Accountability ad-hoc working group. Member Avanzino discussed a recommendation on the recruitment and hiring policy. Mr. Hudson asked clarifying questions about the recommendations and asked the ad-hoc working group to include the criteria Chief Holmes presented earlier. Mr. Hudson asked Mr. Stefanski to bring up the Policing Demographics Spreadsheet for reference. Mr. Hudson presented another option for the ad-hoc working group to consider goals for hiring within Dublin Police Services. Member Tripplett asked clarifying questions around recommendations for the City of Dublin and Dublin Police Services. Mr. Hudson provided clarity around process of the recommendations. Members Kohli and Brown reported on two of the recommendations of the Staff Management Accountability ad-hoc working group. Member Brown asked questions of Mr. Hudson around implementation of the recommendations. Mr. Hudson provided clarity around recommendations. Member Tai provided data collection experience recommendations. Members Kohli, Brown, and Jacobs discussed oversight bodies and disciplinary action recommendation further. Member Tai left the meeting at 7:10 PM. Members Tripplett and David presented on the Training, Mental Health, and Budget ad- hoc working committee’s recommendations. 4.4 Review and Comment on the Proposed Agenda Planning Mr. Hudson reviewed the calendar and proposed to have recommendations prepared by the next meeting. Task Force Members agreed with this proposed timeline. Mr. Hudson asked Ms. Hailu to review the timeline to review and present recommendations. Task Force Members asked clarifying questions about presentation of the recommendations. Mr. Stefanski and Mr. Hudson provided clarity around these questions. Task Force Members agreed to send Mr. Stefanski their recommendations by Monday, March 22, at 12:00pm to be included in the Agenda for the March 25, 2022 meeting. 5. Other Business There was no other business. 6. Adjournment The meeting was adjourned at 7:27 PM. Ad‐Hoc Committee # Draft Recommendation Topic/Scope Description of Draft Recommendation 1 Oversight: Establish a permanent community safety, criminal justice and law enforcement commission Establish a permanent body for ongoing review and attention to law enforcement and community safety in Dublin. This commission would be selected by the city council using a similar process to the selection of this Task Force and recommendations will be made to the city council. The commission will not be overseen by or have members chosen by Dublin Police Services, the Alameda County Sheriff's Office, or Dublin city staff. This body would support the city in taking action and ongoing oversight on implementation of approved recommendations of this Task Force, as well as playing an ongoing role to enhance police‐community relations in Dublin. This commission is not replaced by the Civilian Oversight body being discussed at the county level. 2 Oversight: Hire a consultant to support city staff in enacting the commission's work Hire a consultant in a permanently funded role that can provide capacity and expertise in supporting enhanced collaboration between the Dublin community, Dublin City Council, Dublin city staff, and Dublin Police Services. This consultant should bring expertise in law enforcement‐community relations and serve as an outside support to the city. 3 Oversight: Establish multiple in‐person and online ways to submit complaints for review by the commission Create additional structures run by the Commission for reporting complaints, including online form and voicemail, to make complaints easier and safer to report. Make these new structures known to the public by posting on city websites and requiring police to provide a card with information about how to make a complaint, along with the officer's name and badge number, to all people who they stop. 4 Oversight: All city collaboration with Dublin Police Services will be conducted in support of a policing philosophy rooted in Dublin's core values Adopt a harm reduction and/or procedural justice framework for policing. Use this framework to focus on the community experience with police, not just the final outcomes. Procedural Justice: https://law.yale.edu/justice‐collaboratory/procedural‐justice 5 Stops ‐‐ Traffic and Terry Stops 1) 20% reduction in consent searches by end of 2023 ‐‐ collect data on number of consent vs. PC searches 6 De prioritize Enforcement of Minor Crimes and Traffic Violations 2) 20% reduction in the charges brought for minor crimes and minor traffic violations that do not threaten public safety by end of 2023 ‐‐ collect data on the amount of time DPS spends on responding to non criminal activity v. minor crime activity vs. violent crime. ‐‐ capture pre‐stop perception of race of suspect prior to them being charged with minor crime or misdemeanor. 7 Stops and De‐prioritization of Minor Crimes and Traffic Violations 3) 20% reduction in number of stops that lead to no findings of criminal activity or only minor infractions by end of 2023 ‐‐ capture police officers' pre‐stop perception of the race of individuals they stop ‐‐ capture police officers' basis for reasonable suspicion leading to a stop 8 Enhance de‐escalation data collection and reporting; use this data to increase de‐ escalation Enhance de‐escalation data collection and reporting; use this data to increase de‐escalation Data collection and data transparency; Proclamation re: increased data collection shared in their annual reporting (Matthew) 20% increase de‐escalation by end of 2023 Recognize officers who effectively de‐escalate 9 Proclamation that they will release press release within 72 hours of lethal force ‐Proclamation of intent that DPS should issue a press release within 72 hours for every incident in which lethal force is applied ‐‐https://leginfo.legislature.ca.gov/faces/billTextClient.xhtml?bill_id=201720180SB1421 ‐Proclamation of intent that DPS and the county should mandate full reporting for incidents of Use of Force Analysis: ‐‐The type of force ‐‐The types and degree of injury to suspect and officer ‐‐Date and time ‐‐Location of the incident ‐‐Officer's assignment ‐‐Number of officers using force in the incident ‐‐Officer's activity when force was used (ex. Handcuffing, search warrant, pursuit) ‐‐Subject's activity allegedly requiring the officer to use force ‐‐Officer's demographics (age, gender, race/ethnicity, rank, number of years with [Insert Jurisdiction], number of years as a police officer) ‐‐Subject demographics including race/ethnicity, age, gender, gender identity, primary ‐‐language and other factors such as mental illness, cognitive impairment, developmental disability, drug and alcohol use/addiction and homeless. ‐‐Outcome of any investigation regarding the use of force including any disciplinary actions that were taken as a result. ‐De‐escalation reduction targets ‐recommendations (Eman) Policies and Procedures Community Task Force on Equity, Diversity, and Inclusion Draft Recommendations March 25, 2021 Page 1 of 3 Ad‐Hoc Committee # Draft Recommendation Topic/Scope Description of Draft Recommendation 10 Recruitment/Hiring Policy The Task Force recommends, in addition to current criteria already in place, that the City Council utilize the following priority hiring criteria to guide the Chief of DPS when it comes to hiring for DPS: #residents of Dublin, #broader representation of race/gender/ethnicity/sexual orientation based on individuals DPS engages with on a daily basis, #community policing engagement experience, #experience working in/on diverse communities/teams. The Task Force also recommends that the City Council and the Chief of DPS meet from time to time to review the hiring criteria and adjust if necessary. 11 Disciplinary Action The Task Force recommends that City Council sponsor and hire an independent third‐party to coordinate an annual public study session (includes workshops, breakout groups, open comment, etc.) between the community, the City Council and DPS/ACSO that covers “best practices” across the US in regards to community policing (including disciplinary policies/procedures, hiring/recruiting/retention, bias, and other topics that are of interest to all stakeholders involved) and the City Council will be responsible for compiling and releasing a report covering the recommendations/actions to the public following these sessions. The Task Force recommends that the City Council requests that DPS/ACSO review and report back to the City Council on potential revision/adopt current/new policies/procedures based on the outcome of these sessions. 12 Reporting The Task Force recommends that the City Council requests that DPS and ACSO enable civilians to file complaints/commendations online (via ACSO's website/mobile app). The Task Force also recommends that DPS compiles 1) statistics of all complaints/commendations filed with DPS broken down by race, gender, age, time of day, location, and related data, 2) statistics of types of disciplinary actions taken by DPS and for what actions, and 3) statistics on how/if complaints were resolved. The Task Force recommends that the City Council and ACSO releases these statistics to the public on a quarterly basis via their respective websites/mobile apps. All data released will be anonymous. 13 Reporting The Task Force supports the DPS "Crossroads E‐Citation" initiative to accurately collect demographic related data of civilians that officers engage with via electronically scanning driver licenses and related methods. The Task Force recommends that the City Council endorse this initiative and supports the use of technology needed to implement this initiative to the fullest, and that the DPS accelerates the full rollout of this initiative as quickly as possible. Staff, Management, and Accountability Community Task Force on Equity, Diversity, and Inclusion Draft Recommendations March 25, 2021 Page 2 of 3 Ad‐Hoc Committee # Draft Recommendation Topic/Scope Description of Draft Recommendation 14 Mental Health This taskforce recommends that the City of Dublin develop a multidisciplinary mobile crisis team. The team would consist of a licensed behavioral health provider, an Emergency Medical Technician and a Social Worker. The team would be dispatched through 911 calls and would attend to non‐violent situations such as: individuals undergoing mental health crisis who do not pose a threat to others, non‐criminal homeless activity, community dispute resolutions, youth intervention, and welfare checks. This team would begin by operating Monday through Sunday 11am to 9pm. The hours could expand as deemed necessary and as funding allows. The goal would be for the team to go into the community in order to assess the situation, provide brief supportive interventions, help stabilize crisis matters and assist in connecting individuals to services as well as resources. Additionally, the team would be available to provide scenario‐based training and consultation to law enforcement, first responders, schools, community providers, families and other community members. 15 Mental Health Implement Co‐responder team consisting of one police officer and one Mental Health Professional (licensed LMFT or LCSW). Co‐ responder team would either be first on the scene as dispatched through 911 or be called in by other first responders after initial assessments indicates a necessity of mental health services. Co‐responder team would provide immediate help to individuals experiencing a severe mental health crisis, deescalate intense situations, provide accurate on‐the‐scene mental health assessments, if necessary, include family and/or friends in crucial information gathering process, connect individuals to resources, and assist with transportation to care facilities for services needed in 5150 cases. Co‐responder team should drive an unmarked police car and wear civilian clothing to intentionally and proactively diffuse tense situations. 16 Training This task force recommends that Dublin Police Services amend the Critical Decision‐Making Model (CDM) to require self‐ evaluation and procedural justice during police response, including the assessment of the proportionalism, accountability, necessity, and ethics of police actions. This task force recommends that Dublin Police Services require mandatory CPT training for all officers on the following topics, with an emphasis on scenario based, situational decision making training, specific to the demographics and populations found within the City of Dublin: Implicit bias Languages and cultural responsiveness People with disabilities Community policing Use of Force/De‐escalation Leadership, professionalism, ethics These topics shall be in addition to the mandatory 24 hours of CPT for every DPS officer every two years. The taskforce encourages DPS to develop a workgroup that would include a representative(s) from Las Positas College and advocacy groups including the local chapters of the National Alliance on Mental Illness, the National Association for the Advancement of Colored People and the American Civil Liberties Union to determine the number of hours and the content of training for each topic. Training, Mental Health, and Budget 17 Training Community Task Force on Equity, Diversity, and Inclusion Draft Recommendations March 25, 2021 Page 3 of 3 Community Task Force on Equity, Diversity, and Inclusion Proposed Agenda Planning Calendar Page 1 of 1 Meeting Location: Electronic Methods (Zoom Telecommunications) Meeting Time: 5:30-7:30 p.m. Meeting Dates: The Community Task Force will meet on the 2nd and 4th Thursday of each month from January to June 2021. Date Proposed Agenda Topics (subject to change) March 25, 2021 Discuss preliminary policing recommendations. April 8, 2021 Overview of City DEI initiatives and data. Review Citywide DEI Data and Document and Data Requests. April 22, 2021 Discuss citywide DEI initiatives as they pertain to Boards and commissions, programming and events, community agency funding and support, and communications. Review Document and Data Requests. May 13, 2021 Discuss citywide DEI initiatives. May 27, 2021 Discuss preliminary citywide recommendations. June 10, 2021 Discuss and finalize policing and citywide recommendations and review of draft final report, findings, and recommendations. June 24, 2021 Discuss and finalize policing and citywide recommendations and review of final report, findings, and recommendations. Community Task Force Charge The Community Task Force is charged with reviewing and developing recommendations on items within the City’s purview, specifically the following: • Policing o Training Curriculum o Policies and Procedures o Data Transparency and Context o Communications o Public Engagement and Community Relations • Diversity, Racial Equity, and Inclusion o Boards and Commissions Recruitment o Inclusive, Equitable, and Accessible Programming and Events o Community Agency Funding and Support o Communications