HomeMy WebLinkAboutReso 41-23 Adopting a Budget for The City of Dublin for Fiscal Year 2023-24DocuSign Envelope ID: BD0342AA-8DCB-4ADF-ACFC-A697DCEF3399
RESOLUTION NO. 41 — 23
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
ADOPTING A BUDGET FOR THE CITY OF DUBLIN FOR FISCAL YEAR 2023-24
WHEREAS, the City Council of the City of Dublin desires to establish a Budget for Fiscal Year
2023-24; and
WHEREAS, the City Council has reviewed and considered the Budget documents and has
received input from the public; and
WHEREAS, the City Manager has prepared a balanced budget which provides for organizational
adjustments and allocation of resources in a manner which aligns with available resources and the
Strategic Plan elements; and
WHEREAS, the General Fund Operating Budget is balanced without the need to draw from the
Reserve for Economic Stability in order to balance funding with planned expenditures; and
WHEREAS, the City Council is required to adopt a budget and financial plan before the Fiscal
Year begins on July 1, 2023; and
WHEREAS, the Summary of Appropriations (Exhibit A) attached hereto and made part of this
Resolution, reflects the Fiscal Year 2023-24 Budget for Governmental and Proprietary Funds for the
City of Dublin; and
WHEREAS, the City Council desires to confirm adjustments made administratively to the
Capital Improvement Project balances during the preparation of the Proposed Budget and
accommodate the carryover of unspent Fiscal Year 2022-23 Capital Improvement Project
appropriations, for those projects where work and expenditures will continue in Fiscal Year 2023-24;
and
WHEREAS, the City Council desires to carry over unspent Fiscal Year 2022-23 operating
expenditures, both encumbered and unencumbered, excluding personnel costs, for activities where
work and expenditures will continue in Fiscal Year 2023-24; and
WHEREAS, the City Council desires to delegate the authority to appropriate Internal Service
fund balances that have been set aside for facilities, vehicle, and equipment replacement purposes to
the City Manager in Fiscal Year 2023-24; and
WHEREAS, The City Council also desires to delegate the authority to appropriate Public
Educational & Government Television (PEG) funds to the City Manager according to the Tri-Valley
Community Television adopted budget allocation to the City for Fiscal Year 2023-24.
WHEREAS, the City Council also desires to delegate the authority to appropriate Committed
and Assigned fund balances that have been approved by the City Council for specific purposes to the
City Manager in Fiscal Year 2023-24.
Reso. No. 41-23, Item 6.1, Adopted 05/16/2023 Page 1 of 4
DocuSign Envelope ID: BD0342AA-8DCB-4ADF-ACFC-A697DCEF3399
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby:
1. Adopt the Fiscal Year 2023-24 Budget Appropriation for the City of Dublin, as outlined in Exhibit
A;
2. Authorize the City Manager to make expenditures appropriations in accordance with the Budget
as adopted, with the exception of those expenditures which require prior City Council approval,
in accordance with the adopted City ordinances, rules and regulations;
3. Authorize the City Manager to transfer budgeted amounts between line items, provided that the
transfer is within the same fund, regardless of the specific department activity. This includes the
authority to transfer from the General Fund budgeted contingency amounts that are approved
by the City Council during the budget adoption. A full accounting of any such transfers will be
provided to the City Council during the quarterly financial reviews;
4. Recognize that the Budget as presented also includes a Contingency for Fiscally Responsible
Adjustments, the utilization of which will be determined by fiscal outcomes of June 30, 2023;
5. Authorize the City Manager to increase revenue and expenditure budget for various
departmental functions, when corresponding revenues comes in over budget: this would apply
to developmental activity, inspection activity, recreation program activity, and any other
departmental activity which generates correlating revenues, as verified by the Administrative
Services Director. Increased appropriations shall continue to be documented in the financial
records and conveyed to the City Council as part of the quarterly financial reviews;
6. Authorize the City Manager to increase revenues and expenditures related to the award of
grants, where there is no net impact to the City, as verified by the Administrative Services
Director. Increased appropriations shall continue to be documented in the financial records and
conveyed to the City Council as part of the quarterly financial reviews;
7. Authorize the City Manager to make transfers among the various funds, consistent with the
"Fund Balances FY 2023-24" as presented in the Proposed Budget. Fund transfers are reported
as part of the regular financial reports provided to the City Council;
8. Authorize the City Manager to increase the appropriations for Fiscal Year 2023-24 expenditures
in an amount not to exceed the amount of funds encumbered or designated by the City Manager
as needed for expenses that did not occur prior to the year-end, but are expected to be expended
in Fiscal Year 2023-24 consistent with the original purpose. This ability to carry-over funding
shall not apply to savings from personnel costs and shall only occur if the Department Activity
total for non -personnel expenditures was less than the amount budgeted for the same. This
must also be evaluated on a fund -by -fund basis. The actual amount of the increased
appropriation shall be reported to the City Council, and the City Manager may assign the fund
balance in an amount sufficient to account for the increase;
9. Authorize the City Manager to adjust the Fiscal Year 2023-24 appropriations to account for the
carryover of unspent Capital Improvement Project appropriations from Fiscal Year 2022-23. All
such adjustments shall be clearly recorded in the City financial records and shall only be for
projects that remain incomplete as of June 30, 2023;
Reso. No. 41-23, Item 6.1, Adopted 05/16/2023 Page 2 of 4
DocuSign Envelope ID: BD0342AA-8DCB-4ADF-ACFC-A697DCEF3399
10.Authorize the City Manager to transfer funds between capital projects, within the same funding
source. Any revisions, which alter the project's budget by adding a new funding source, except
new grants, are to be approved by the City Council;
11.Authorize the City Manager to appropriate funds from Committed and Assigned fund balances
that have been approved by the City Council for specific purposes;
12.Authorize the City Manager to appropriate funds from Internal Service Funds that have been set
aside for facilities, vehicle, and equipment replacement purposes; and
13.Authorize the City Manager to appropriate PEG fund based on the Tri-Valley Community
Television adopted budget allocation to the City.
PASSED, APPROVED AND ADOPTED this 16th day of May 2023 by the following vote:
AYES: Councilmembers Josey, McCorriston, Qaadri and Mayor Hernandez
NOES:
ABSENT: Councilmember Hu
ABSTAIN:
ATTEST:
City Clerk
DocuSigned by:
DocuSigned by:
IlMayor, wo awe ...
Reso. No. 41-23, Item 6.1, Adopted 05/16/2023 Page 3 of 4
DocuSign Envelope ID: BD0342AA-8DCB-4ADF-ACFC-A697DCEF3399
EXHIBIT A
FISCAL YEAR 2023-24 SUMMARY OF APPROPRIATIONS
(Governmental and Proprietary Funds)
OPERATING PROGRAMS
APPROPRIATIONS
City Attorney
City Council
City Manager's Office
Community Development
Finance
Fire
Non -Departmental
Parks & Community Services
Police
Public Works
$985,000
599,803
13,837,058
6,275,880
2,527,616
17,432,170
6,949,131
9,078,128
29,680,541
33,896,248
Total Operating Programs
$121,261,576
MPRO
ROGRAMS
General
Public Art
Parks
Streets
$2,696,840
500,000
3,894,115
17,851,382
Total Capital Improvement Programs (1)
$24,942,337
(1) Includes City funded project costs only
Reso. No. 41-23, Item 6.1, Adopted 05/16/2023 Page 4 of 4