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Home My WebLink About4.2 Awarding a Contract to Chrisp Company for On-Call Striping and Markingr DUBLIN CALIFORNIA STAFF REPORT CITY COUNCIL DATE: May 16, 2023 TO: Honorable Mayor and City Councilmembers FROM: Linda Smith, City Manager Agenda Item 4.2 SU B.ECT : Awarding a Contract to Chrisp Company for On -Call Striping and Marking Prepared by: Oliver Castillo, Assistant Civil Engineer EXECUTIVE SUMMARY: The City Council will consider awarding a contract to Chrisp Company for the replacement and installation of pavement striping and markings throughout the City on an as -needed basis. STAFF RECOMMENDATION: Adopt the Resolution Awarding a Contract for On -Call Striping and Marking to Chrisp Company. FINANCIAL IMPACT: The lowest responsive bid for the project was $85,037.50, which represents the unit costs for pavement striping and markings based on estimated quantities over the duration of the two-year contract. The Fiscal Year 2023-24 operating budget for pavement striping and marking is $63,600. Staff will request a similar amount in the next annual budget cycle. A construction contingency of $42,160 is requested for the duration of the contract, for a total potential cost of $127,197.50. The bid and contingency amount is consistent with the budgeted funding for such work over a two-year period. This work is funded through the State Gas Tax Fund and there will be no impact to the General Fund. DESCRIPTION: Annual operations and maintenance of City streets includes installation or replacement of pavement striping and markings. Although the budget for pavement striping and markings is appropriated annually, Staff is proposing a two-year contract for these services to provide a continuity of service from one contractor and to reduce Staff time spent annually soliciting bids. Page 1 of 2 31 The scope of work for the contract includes the installation and replacement of pavement striping and markings on an as -needed basis throughout the City. The City of Dublin issued the bid package for these services on February 10, 2023. One bid was received on March 9, 2023, from Chrisp Company for $85,037.50 A summary of the bid is provided as Attachment 2. Chrisp Company is a leading contractor in the Bay Area with expertise in the installation of pavement striping and markings, is often a sub -contractor on street construction and pavement maintenance contracts and has performed satisfactorily on several City projects. This contract establishes unit prices for various striping and marking bid items. Staff has reviewed the bid results and recommends that the City Council award the contract to Chrisp Company as the lowest responsive and responsible bidder. Individual task orders will be issued by Staff and will be priced based on the unit prices provided in the bid documents. To minimize construction delays and to address any unforeseen work, Staff recommends that the City Manager or designee be authorized to approve change orders up to the contingency amount of $42,160 for the duration of the contract. California Environmental Oualitv Act (CEOA) This project is exempt under Section 15301 (Existing Facilities) of the CEQA Guidelines. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The City Council Agenda was posted. A copy of this Staff Report was sent to Chrisp Company. ATTACHMENTS: 1) Resolution Awarding a Contract for On -Call Striping and Marking to Chrisp Company 2) Bid Results Page 2 of 2 32 Attachment I RESOLUTION NO. XX — 23 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN AWARDING A CONTRACT FOR ON -CALL STRIPING AND MARKING TO CHRISP COMPANY WHEREAS, the City of Dublin did, on March 9, 2023, publicly open, examine, and declare the sealed bid for doing the work described in the bid documents for the On -Call Striping and Marking Contract, which bid documents are hereby expressly referred to for a description of said work and for all particulars relative to the proceedings under the request for bids; and WHEREAS, said bids were submitted to City Staff and Chrisp Company was determined to be the lowest responsive and responsible bidder for doing said work. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby award the On -Call Striping and Marking Contract to the lowest responsive bidder, Chrisp Company at a base bid of $85,037.50, the particulars of which bids are on file in the Office of the Public Works Director. BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby authorize the City Manager or designee to approve the contract change orders based on the appropriated funds designated for the Contract up to the contingency amount of $42,160 for the duration of the Contract. BE IT FURTHER RESOLVED that the City Manager or designee is authorized to execute the Contract Agreement with Chrisp Company which expires on June 30, 2025. PASSED, APPROVED AND ADOPTED this 16th day of May 2023, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: City Clerk Reso. No. XX-23, Item X.X, Adopted XX/XX/2023 Page 1 of 1 33 Attachment 2 CITY OF DUBLIN PUBLIC WORKS DEPARTMENT ENGINEERING DIVISION BID SUMMARY Project Name: On Call Striping and Marking Project No. : Bid Date: n/a March 9, 2023 BASED BID Chrisp Company ITEM DESCRIPTION Qty. UNIT Unit Cost Extension 1 Mobilization 10 EA $2,500.00 $25,000.00 2 Traffic Stripe (Detail 1 - Thermoplastic - 6" Wide) 750 LF $0.75 $562.50 3 Traffic Stripe (Detail 8 - Thermoplastic) 750 LF $0.75 $562.50 4 Traffic Stripe (Detail 9 - Thermoplastic) 750 LF $0.90 $675.00 5 Traffic Stripe (Detail 21 - Thermoplastic) 750 LF $3.50 $2,625.00 6 Traffic Stripe (Detail 22 - Thermoplastic) 750 LF $4.00 $3,000.00 7 Traffic Stripe (Detail 24 - Thermoplastic) 500 LF $2.00 $1,000.00 8 Traffic Stripe (Detail 27B - Thermoplastic - 6") 750 LF $2.00 $1,500.00 9 Traffic Stripe (Detail 27C - Thermoplastic) 500 LF $1.25 $625.00 10 Traffic Stripe (Detail 28 - Thermoplastic) 500 LF $8.00 $4,000.00 11 Traffic Stripe (Detail 31 - Thermoplastic) 500 LF $5.50 $2,750.00 12 Traffic Stripe (Detail 37B - Thermoplastic) 500 LF $1.75 $875.00 13 Traffic Stripe (Detail 38 - Thermoplastic) 500 LF $2.25 $1,125.00 14 Traffic Stripe (Detail 39 - Thermoplastic) 750 LF $2.00 $1,500.00 15 Traffic Stripe (Detail 39A - Thermoplastic) 500 LF $1.50 $750.00 16 Traffic Stripe (Detail 40 - Thermoplastic) 500 LF $0.75 $375.00 17 Traffic Stripe (Detail 41 - Thermosplastic) 500 LF $0.75 $375.00 18 Pavement Markings (Arrows, Symbols, Numerals, Words - Thermopalstic) 750 SF $8.00 $6,000.00 19 Traffic Stripe (4" White Stripe - Thermoplastic) 500 LF $1.80 $900.00 20 Traffic Stripe (6" White Stripe - Thermoplastic) 500 LF $2.00 $1,000.00 21 Pavement Marking (Yield Line - Thermoplastic) 450 LF $5.00 $2,250.00 22 Traffic Stripe (12" White Stripe - Thermoplastic) 450 LF $8.00 $3,600.00 23 Traffic Stripe (24" Yellow Stripe - Thermoplastic) 450 LF $16.00 $7,200.00 24 Traffic Stripe (12" Yellow Stripe - Thermoplastic) 450 LF $8.00 $3,600.00 25 Pavement Markers (Non-retroreflective) 250 EA $1.25 $312.50 26 Pavement Markers (Retroreflective) 250 EA $3.00 $750.00 27 Green Pavement Treatment (Resin) 450 SF $10.00 $4,500.00 28 Remove Traffic Stripe (Thermoplastic or Paint) 2,500 LF $1.75 $4,375.00 29 Remove Pavement Marking (Thermoplastic or Paint) 750 SF $3.00 $2,250.00 30 Remove Pavement Marker 500 EA $2.00 $1,000.00 TOTAL $85,037.50 List of Sub -Contractors Description APPARENT LOW BIDDER Chrisp Company 34