HomeMy WebLinkAboutReso 48-23 Approving the Agreement with Lanlogic, Inc. for Information Technology Services and Related Equipment
Reso. No. 48-23, Item 4.6, Adopted 06/06/2023 Page 1 of 2
RESOLUTION NO. 48 – 23
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING THE AGREEMENT WITH LANLOGIC, INC. FOR INFORMATION
TECHNOLOGY SERVICES AND RELATED EQUIPMENT
WHEREAS, the City engaged Lanlogic, Inc. (Consultant) in prior years to perform
information technology infrastructure planning, architecture, design, and deployment services,
support, as well as related equipment; and
WHEREAS, the City’s most recent engagement with the Consultant for the purchase of
information technology services and related equipment is set to expire on June 30, 2023; and
WHEREAS, the City desires to enter into a new three-year Agreement for the purchase of
information technology services and related equipment beginning July 1, 2023 and ending June
30, 2026; and
WHEREAS, Section 2.36.100(B)(9) of the Dublin Municipal Code allows for exceptions to
the typical public bidding process when the City can procure items from a competitive bid process
administered by another public agency; and
WHEREAS, Zone 7 Water Agency has recently completed a Request for Proposal (RFP)
competitive bid process whereby it selected and entered into an agreement with Lanlogic, Inc. for
substantially similar consultant or professional services, general services, supplies or equipment;
and
WHEREAS, the Agreement contains a not to exceed amount of $450,000 for that three-
year period; and
WHEREAS, Section 2.36.090 of the Dublin Municipal Code requires City Council approval
of equipment and services with a cost greater than or equal to forty-five thousand dollars
($45,000).
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby approve the consulting services agreement with Lanlogic, Inc, as attached hereto as
Exhibit A to the Resolution.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin hereby authorizes
and delegates authority to the City Manager to approve the consulting services agreement with
Lanlogic, Inc. as provided for by Section 2.36.100(B)(9) of the Dublin Municipal Code.
{Signatures on the following page}
DocuSign Envelope ID: 91E18C8B-6332-4E18-B969-926165A93030
Reso. No. 48-23, Item 4.6, Adopted 06/06/2023 Page 2 of 2
PASSED, APPROVED AND ADOPTED this 6th day of June 2023, by the following vote:
AYES: Councilmembers Hu, Josey, McCorriston, Qaadri and Mayor Hernandez
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
DocuSign Envelope ID: 91E18C8B-6332-4E18-B969-926165A93030
Exhibit A
CONSUL TING SERVICES AGREEMENT BETWEEN
THE CITY OF DUBLIN AND LANLOGIC, INC. FOR THE
PURCHASE OF INFORMATION TECHNOLOGY SERVICES AND RELATED EQUIPMENT
THIS AGREEMENT for consulting services is made by and between the City of Dublin ("City") and
Lanlogic, Inc. ("Consultant") (together sometimes referred to as the "Parties") as of July 1st, 2023 (the
"Effective Date").
Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant
shall provide to City the services described in the Scope of Work attached as Exhibit A at the time and
place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms
of this Agreement and Exhibit A, the Agreement shall prevail.
1.1
1.2
1.3
1.4
Term of Services. The term of this Agreement shall begin on the Effective Date and shall
end on June 30th, 2026, and Consultant shall complete the work described in Exhibit A on
or before that date, unless the term of the Agreement is otherwise terminated or extended,
as provided for in Section 8. The time provided to Consultant to complete the services
required by this Agreement shall not affect the City's right to terminate the Agreement, as
referenced in Section 8. Notwithstanding the foregoing this Agreement may be extended
on a month-to-month basis for up to 6 months upon the written consent of the Consultant
and the City Manager, provided that: a) sufficient funds have been appropriated for such
purchase, b) the price charged by the Consultant for the provision of the serves described
in Exhibit A does not increase. None of the foregoing shall affect the City's right to
terminate the Agreement as provided for in Section 8.
Standard of Performance. Consultant shall perform all services required pursuant to this
Agreement in the manner and according to the standards observed by a competent
practitioner of the profession in which Consultant is engaged.
Assignment of Personnel. Consultant shall assign only competent personnel to perform
services pursuant to this Agreement. In the event that the City, in its sole discretion, at any
time during the term of this Agreement, desires the reassignment of any such persons,
Consultant shall, immediately upon receiving notice from City of such desire of City,
reassign such person or persons.
Time. Consultant shall devote such time to the performance of services pursuant to this
Agreement as may be reasonably necessary to meet the standard of performance
provided in Subsection 1.2 above and to satisfy Consultant's obligations hereunder.
1.5 [Intentionally Delated].
1.6 [Intentionally Delated].
Section 2. COMPENSATION. City hereby agrees to pay Consultant a not to exceed sum of
$450,000. Notwithstanding any contrary indications that may be contained in Consultant's proposal, for
Consulting Services Agreement between the City of Dublin and Lanlogic, Inc.
for Purchase of Information Technology Services and Related Equipment
July 1, 2023
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EXHIBIT A
SCOPE OF SERVICES
Project/ Task Objectives and Requirements
Attachment 2
Exhibit A to the Resolution
•IT support of the City of Dublin network on task order basis as directed by the City
Scope of Work and Deliverables
The Consultant shall provide services and staff, and otherwise do all things reasonably necessary for or incidental to
the performance of work, as set forth below:
•Network engineering and support services performed onsite and remotely
•Microsoft server and VMware engineering and support services
•IT project management
•Interface with City vendors including network carriers, the County of Alameda, contractors and other
services as needed
•Staff augmentation during vacations and extended leaves
•Network infrastructure hardware and related equipment (examples – CISCO network Switches and
Meraki Wifi Access Points)
The Consultant shall procure and deliver to City of Dublin the following:
•Documentation of any project
•Detailed time logs of all work performed
•Monthly billing of any services
The following are not included within this scope of service:
•Projects that have been authorized under a separate PO
Consulting Services Agreement between City of Dublin and Lanlogic, Inc.
for Purchase of Information Technology Services and Related Equipment
July 1, 2023
Exhibit A - Page 1 of 1
DocuSign Envelope ID: 91E18C8B-6332-4E18-B969-926165A93030
EXHIBIT B
COMPENSATION SCHEDULE
Lanlogic, Inc. will guarantee the following hourly rates for the term of this agreement as follows:
Fiscal Years 2023-2024 2024-2025 2025-2026
T&M Hourly Network Engineer $195.00 $201.00 $207.00
After Hours/Weekends $292.00 $301.00 310.00
Note: Annual rate increases will not exceed CPI up to a
maximum of 3%.
The City shall pay the Consultant the amount noted above for the performance of all activities necessary for or
incidental to the performance of work as set forth in this agreement. Consultant will provide invoices to the City on a
monthly basis as requested by the City on an as needed basis.
Consultant Services Agreement between City of
Dublin and Lanlogic, Inc.
July 1, 2023
Exhibit B: Compensation Schedule
DocuSign Envelope ID: 91E18C8B-6332-4E18-B969-926165A93030
EXHIBIT C
INDEMNIFICATION
Consultant shall indemnify, defend with counsel acceptable to City, and hold harmless City and its officers,
elected officials, employees, agents and volunteers from and against any and all liability, loss, damage,
claims, expenses, and costs (including without limitation, attorney's fees and costs and fees of litigation)
(collectively, "Liability") of every nature arising out of or in connection with Consultant's performance of the
services called for or its failure to comply with any of its obligations contained in this Agreement, except
such Liability caused by the sole negligence or willful misconduct of City.
Notwithstanding the forgoing, to the extent this Agreement is a "construction contract" as defined by
California Civil Code Section 2782, as may be amended from time to time, such duties of Consultant to
indemnify shall not apply when to do so would be prohibited by California Civil Code Section 2782.
The Consultant's obligation to defend and indemnify shall not be excused because of the Consultant's
inability to evaluate Liability or because the Consultant evaluates Liability and determines that the
Consultant is not liable to the claimant. The Consultant must respond within 30 days to the tender of any
claim for defense and indemnity by the City. If the Consultant fails to accept or reject a tender of defense
and indemnity within 30 days, in addition to any other remedy authorized by law, so much of the money due
the Consultant under and by virtue of this Agreement as shall reasonably be considered necessary by the
City, may be retained by the City until disposition has been made of the claim or suit for damages, or until
the Consultant accepts or rejects the tender of defense, whichever occurs first.
Consulting Services Agreement between City of Dublin and Lanlogic, Inc.
for Purchase of Information Technology Services and Related Equipment
July 1, 2023
Exhibit C - Page 1 of 1
DocuSign Envelope ID: 91E18C8B-6332-4E18-B969-926165A93030