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Home My WebLink About4.01 Approval of the June 6, 2023 Regular City Council Meetingr DUBLIN CALIFORNIA STAFF REPORT CITY COUNCIL Agenda Item 4.1 DATE: June 20, 2023 TO: Honorable Mayor and City Councilmembers FROM: Linda Smith, City Manager SU B.ECT: Approval of the June 6, 2023 Regular City Council Meeting Prepared by: Marsha Moore, MMC, City Clerk EXECUTIVE SUMMARY: The City Council will consider approval of the minutes of the June 6, 2023 Regular City Council Meeting. STAFF RECOMMENDATION: Approve the minutes of the June 6, 2023 Regular City Council Meeting. FINANCIAL IMPACT: None. DESCRIPTION: The City Council will consider approval of the minutes of the June 6, 2023 Regular City Council Meeting. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The City Council Agenda was posted. ATTACHMENTS: 1) June 6, 2023 Regular City Council Meeting Minutes Page 1 of 1 12 Attachment I DUBLIN CALIFORNIA MINUTES OF THE CITY COUNCIL OF THE CITY OF DUBLIN Regular Meeting: June 6, 2023 The following are minutes of the actions taken by the City of Dublin City Council. A full video recording of the meeting with the agenda items indexed and time stamped is available on the City's website at: httns://dublin.ca.Eov/ccmeetings. CLOSED SESSION 6:30 PM I. CONFERENCE W ITH LEGAL COUNSEL —EXISTING LITIGATION (Paragraph (1) of Subdivision (d) of Section 54956.9) Name of case: City of Dublin v. Dahlin Group, Inc., et al., Alameda County Superior Court Case No. RG21087601 II. CONFERENCE W ITH LEGAL COUNSEL —ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: 1 case. REGULAR MEETING 7:00 PM A Regular Meeting of the Dublin City Council was held on Tuesday, June 6, 2023, in the City Council Chamber. The meeting was called to order at 7:19 PM, by Mayor Hernandez. 1) CALL TO ORDER AND PLEDGE OF ALLEGIANCE Attendee Name Status Melissa Hernandez, Mayor Present Michael McCorriston, Vice Mayor Present Jean Josey, Councilmember Present Dr. Sherry Hu, Councilmember Present Kashef Qaadri, Councilmember Present 2) REPORT ON CLOSED SESSION City Attorney John Bakker reported that the City Council, excluding Vice Mayor McCorriston, voted in favor of initiating litigation. The action, the defendants, and other particulars, once the action is formally commenced will be disclosed to any person upon inquiry, unless to do so would jeopardize the agency's ability to effectuate service process on one or more unserved parties or to disclose the information would jeopardize the City's ability to conclude existing settlement negotiations to our advantage. DUBLIN CITY COUNCIL MINUTES REGULAR MEETING ,June 6, 2023 13 3) ORAL COMMUNICATIONS 3.1) Employee Introductions New City of Dublin Staff members, Andrew Powell, Summer Intern in the Public Works Department, and Monet Khanyahl, Summer Intern in the Communications Division of the City Manager's Office, were introduced. 3.2) Recognition of 2023 Dublin Pride Week Contest W inners The City Council recognized the winners of the 2023 Dublin Pride Week Photography, Poster, and Essay Contests. 3.3) Public Comment Mike Grant provided public comment. Andrea Renzulli provided public comment. 4) CONSENT CALENDAR Before reviewing the consent calendar, John Bakker, City Attorney, made a statement regarding Item 4.18 noting that the Brown Act requires the City to provide a verbal statement of any changes made to the compensation of city officials. The proposal in Item 4.18 is to increase the City Manager's base salary by five percent. 4.1) Approved the May 9, 2023 Special City Council Meeting and May 16, 2023 Regular City Council Meeting Minutes. 4.2) Adopted Resolution No. 43-23 titled, "Approving the Avalon West Dublin Public Art Installation Agreement," and adopted Resolution No. 44-23 titled, "Approving the First Amendment to the Agreement for Long Term Encroachment for Landscape Features Tract 8460, Avalon West Dublin." 4.3) Adopted Resolution No. 45-23 titled, "Approving a Third Amendment to the Memorandum of Understanding (Dublin Place Shopping Center)." 4.5) Adopted Resolution No, 47-23 titled, "Approving the Agreement with Converge0ne, Inc. for the Purchase of Technology Equipment and Services." 4.6) Adopted Resolution No. 48-23 titled, "Approving the Agreement with Lanlogic, Inc. for Information Technology Services and Related Equipment." 4.7) Adopted Resolution No. 49-23 titled, "Approving a Contract Instructor Services Agreement with North American Youth Activities, LLC dba Kidz Love Soccer for Recreation Services," and adopted Resolution No. 50-23 titled, "Approving a Contract DUBLIN CITY COUNCIL MINUTES REGULAR MEETING June 6, 2023 14 Instructor Services Agreement with World Cup Soccer Camps and Clinics for Recreation Services." 4.8) Approved the Heritage and Cultural Arts Commission's for the 2023 Utility Box Art Program recommendations. 4.9) Adopted Resolution No. 51-23 titled, "Approving the Amendment to the Consulting Services Agreement for On -Call Contract Building and Safety Services with TRB & Associates, Inc." 4.10) Adopted Resolution No. 52-23 titled, "Adopting a List of Projects Funded in Fiscal Year 2023-24 by Senate Bill 1, the Road Repair and Accountability Act of 2017." 4.11) Adopted Resolution No. 53-23 titled, "Approving an Agreement with Townsend Public Affairs for Grant Strategy and Writing Services" and approved the budget change. 4.12) Adopted Resolution No. 54-23 titled, "Authorizing the Purchase of Replacement Chairs, Tables, and Related Equipment for Meeting Rooms at the Dublin Civic Center and Dublin Library." 4.14) Adopted Resolution No. 56-23 titled, "Approving an Agreement with Livermore Pleasanton Umpires Association for Sports Officiating Services." 4.15) Adopted Resolution No. 57-23 titled, "Approving Amendments to Agreements with Sweeping Corporation of America, Universal Building Services and Supply Co., and Prudential Overall Supply." 4.17) Adopted Resolution No. 60-23 titled, "Approving the Purchase of a Replacement Assureon Server and Cloud Archive Assureon." 4.18) Approved and authorized the Mayor to execute the Third Amendment to the City Manager's Employment Agreement. 4.19) Adopted Resolution No. 61-23 titled, "Authorizing a Special Designation of General Fund Reserves for Fiscal Year 2022-23." 4.20) Approved the updated Sports Fields and Stager Community Gymnasium Reservation Policies. 4.21) Confirmed the Mayor's appointments to the Youth Advisory Committee and the Student Representative to the Parks and Community Services Commission for the 2023-2024 term. DUBLIN CITY COUNCIL MINUTES REGULAR MEETING ,June 6, 2023 15 On a motion by Councilmember Qaadri, seconded by Councilmember Josey, and by unanimous vote, the City Council adopted the Consent Calendar items, except for items 4.4, 4.13, and 4.16. RESULT: ADOPTED [UNANIMOUS] MOVED BY: Kashef Qaadri, Councilmember SECOND: Jean Josey, Councilmember AYES: Hernandez, McCorriston, Josey, Hu, Qaadri 4.4) Adopted Resolution No. 46-23 titled, "Approving the Amendment to the Agreement Between the City of Dublin and All City Management Services Inc." This item was pulled from the Consent Calendar by Councilmember Qaadri for clarifying questions. 4.13) Adopted Resolution No. 55-23 titled, "Approving an Agreement with the County of Alameda for Additional Library Services for Fiscal Year 2023-24." This item was pulled from the Consent Calendar by Councilmember Qaadri for clarifying questions. On a motion by Councilmember Qaadri and seconded by Vice Mayor McCorriston, and by unanimous vote, the City Council approved Consent Calendar items 4.4 and 4.13. RESULT: ADOPTED [UNANIMOUS] MOVED BY: Kashef Qaadri, Councilmember SECOND: Michael McCorriston, Vice Mayor AYES: Hernandez, McCorriston, Josey, Hu, Qaadri 4.16) Agreement with Gannett Fleming and Amendments to Agreements with MNS Engineers, Inc. and Swinerton Management & Consulting for Construction Management and Inspection Services This item was pulled from the consent calendar by Councilmember Josey for a separate vote. On a motion by Mayor Hernandez and seconded by Councilmember Qaadri, and by 4-0 vote, with Councilmember Josey abstaining, the City Council adopted Resolution No. 58-23 titled, "Approving Amendments to the Agreements with MNS Engineers, Inc. and Swinerton Management & Consulting,"and adopted Resolution No. 59-23 titled, "Approving an Agreement with Gannett Fleming." DUBLIN CITY COUNCIL MINUTES REGULAR MEETING June 6, 2023 16 RESULT: ADOPTED [UNANIMOUS] MOVED BY: Melissa Hernandez, Mayor SECOND: Kashef Qaadri, Councilmember AYES: Hernandez, McCorriston, Hu, Qaadri ABSTAIN: Josey 5) WRITTEN COMMUNICATION - None. 6) PUBLIC HEARING 6.1) Adoption of Rates for Garbage Collection, Disposal, and Recycling Services Provided by Amador Valley Industries and Establishing the 2023-24 Annual Assessment The City Council received a presentation regarding establishing the garbage rates effective July 1, 2023 and establishing the Fiscal Year 2023-24 refuse -related property tax assessment. Mayor Hernandez opened the Public Hearing. Upon receiving no public comment, Mayor Hernandez closed the Public Hearing. On a motion by Councilmember Qaadri, seconded by Councilmember Hu, and by unanimous vote, the City Council adopted Resolution No. 62-23 titled, "Approving and Establishing the Collection of Minimum Residential Garbage and Recycling Service Fees for Fiscal Year 2023- 24," and adopted Resolution No. 63-23 titled, "Amending the Schedule of Service Rates for Integrated Solid Waste Services." RESULT: ADOPTED [UNANIMOUS] MOVED BY: Kashef Qaadri, Councilmember SECOND: Dr. Sherry Hu, Councilmember AYES: Hernandez, McCorriston, Josey, Hu, Qaadri 7) UNFINISHED BUSINESS -None. 8) NEW BUSINESS 8.1) Allocation of Homeless Housing, Assistance and Prevention (H HAP) Grant Funding The City Council received a presentation regarding allocating funding from Rounds 3 and 4 DUBLIN CITY COUNCIL MINUTES REGULAR MEETING ,June 6, 2023 17 of the Homeless Housing, Assistance, and Prevention (HHAP) Grant Program. Mayor Hernandez opened the public comment period. Upon receiving no public comment, Mayor Hernandez closed the public comment period. By consensus, the City Council directed Staff to split the funding evenly between Tri-Valley Haven Shelter and CityServe of the Tri-Valley. 8.2) Discussion on Mayor and City Council Term Limits The City Council received a presentation on Mayor and City Council Term Limits. Mayor Hernandez opened the public comment period. Carla Slettvet provided public comment. Jenny Hauzer provided public comment. Eric Nielsen provided public comment. Igor Tregub provided public comment. Mayor Hernandez closed the public comment period. By consensus, the City Council directed Staff to return with draft Ordinance language for the November 2024 General Municipal Election ballot that increases the total term limit to 12 years, excludes councilmembers elected prior to the change in term limits, and cleans up the current language around defining a term. 9) OTHER BUSINESS The City Council and Staff provided brief information -only reports, including committee reports and reports by City Council related to meetings attended at City expense (AB1234). DUBLIN CITY COUNCIL MINUTES REGULAR MEETING June 6, 2023 18 10) ADJOURNMENT Mayor Hernandez adjourned the meeting at 9:44 PM. ATTEST: City Clerk Mayor DUBLIN CITY COUNCIL MINUTES REGULAR MEETING June 6, 2023 19