HomeMy WebLinkAbout4.09 Revisions to the Personnel SystemAgenda Item 4.9
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DUBLIN
CALIFORNIA
STAFF REPORT
CITY COUNCIL
DATE: .Line 20, 2023
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SU B.JECT: Revisions to the Personnel System
Prepared by: Sarah Monnastes, Human Resources Director
EXECUTIVE SUMMARY:
The City Council will consider proposed changes to the City's current Personnel System. The
proposed adjustments are based on the need to revise the City's Classification Plan and Salary Plan
for Fiscal Year 2023-24.
STAFF RECOMMENDATION:
Adopt the following: 1) Resolution Amending the Classification Plan; 2) Resolution Establishing
a Salary Plan for Full -Time Personnel in Accordance With the Personnel Rules; 3) Resolution
Establishing a Salary Plan for Management Positions Exempt from Competitive Service; 4)
Resolution Amending the Benefit Plan; and 5) Resolution Amending the Management Positions
Exempt from Competitive Service Resolution and Prescribing Leave Benefits for the Designated
Positions.
FINANCIAL IMPACT:
There is no budgetary impact from the proposed changes as the cost -of -living increases were
approved in the Fiscal Year 2023-24 operating budget on May 16, 2023.
DESCRIPTION:
This Staff Report addresses changes to various documents that are part of the City's Personnel
System Rules. The following sections describe the changes being proposed and identify City
documents being updated to reflect the changes.
Classification Plan
Pursuant to the City's Personnel System Rules, a job description must be adopted for each
classification in the organization. The job description typically includes key elements, knowledge,
Page 1 of 3
304
skills, abilities, and requirements of the position. The job descriptions make up the City's
Classification Plan.
Attachment 1 includes the following amendments:
• Updating the Classification Plan by eliminating the classification of Heritage & Cultural Arts
Manager, re -titling Recreation Manager to Parks & Community Services Manager and
updating the job specification. By broadening the job specification and title to encompass
all programmatic areas within Parks and Community Services, the Parks & Community
Services Director will have more flexibility in assigning areas of responsibilities within the
Department as the new Cultural Arts Center opens early next year.
• Updating the titles of Administrative Services Director/Director of Finance and Assistant
Administrative Service Director/Budget to Finance Director and Assistant Finance Director,
respectively. Changing the titles to Finance more accurately represents the responsibilities
of these positions and aligns with the department name change in the FY 2023-24 Budget.
• Adding the Deputy City Manager to the Classification Plan. This classification request
addresses the City Council's strategic priorities, such those related to implementation of
the Downtown Preferred Vision, as well as items of major economic and financial
importance to the City. This position would report to the City Manager.
Salary Plan
Included in the City's Personnel System are Resolutions that address salary ranges for City
personnel. Attachments 6 and 7 propose establishing salary ranges for FY 2023-24 to reflect the
approved 3.5% cost -of -living increase that was approved at the May 16, 2023, Council Meeting.
Benefit Plan
Attachment 8 amends the Benefit Plan, allowing the Deputy City Manager position to be eligible
for the City's car allowance of $190.00 per month. Finally, Attachment 9 prescribes specific leave
benefits and designates the Deputy City Manager as management and exempt from the City's
competitive service system.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
ATTACHMENTS:
1) Resolution Amending the Classification Plan
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305
2) Exhibit A to the Resolution - Parks & Community Services Manager Job Specification (Redline
Version)
3) Exhibit B to the Resolution - Finance Director Job Specification (Redline Version)
4) Exhibit C to the Resolution - Assistant Finance Director Job Specification (Redline Version)
5) Exhibit D to the Resolution - Deputy City Manager Job Specification
6) Resolution Establishing a Salary Plan for Full -Time Personnel in Accordance With the
Personnel Rules
7) Resolution Establishing a Salary Plan for Management Positions Exempt from Competitive
Service
8) Resolution Amending the Benefit Plan
9) Resolution Amending the Management Positions Exempt from Competitive Service Resolution
and Prescribing Leave Benefits for the Designated Positions
Page 3 of 3
306
Attachment I
RESOLUTION NO. XX — 23
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AMENDING THE CLASSIFICATION PLAN
WHEREAS, in accordance with the City's Personnel System Rules, the City Council
adopted Resolution No. 30-84 and subsequent resolutions which comprise the Classification
Plan; and
WHEREAS, it is necessary to periodically amend job descriptions to the Classification
Plan.
NOW, THEREFORE, BE IT RESOLVED that Resolution No. 30-84 and subsequent
Resolutions shall be further amended to delete the following job descriptions:
Heritage & Cultural Arts Manager
NOW, THEREFORE, BE IT RESOLVED that Resolution No. 30-84 and subsequent
Resolutions shall be further amended to change the titles of the following job descriptions:
Recreation Manager to Parks & Community Services Manager (Exhibit A)
Administrative Services/Finance Director to Finance Director (Exhibit B)
Assistant Administrative Services/Finance Director to Assistant Finance Director (Exhibit C)
NOW, THEREFORE, BE IT RESOLVED that Resolution No. 30-84 and subsequent
Resolutions shall be amended to include the following position:
Deputy City Manager (Exhibit D)
BE IT FURTHER RESOLVED that this document shall become a part of the official
Classification Plan for the City of Dublin; and that the changes contained herein shall be
effective June 20, 2023.
PASSED, APPROVED AND ADOPTED this 20th day of June, 2023, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
Reso. No. XX-23, Item X.X, Adopted XX/XX/23 Page 1 of 1 307
Attachment 2
Exhibit A to the Resolution
Date Adopted: rJune 1920,
Date Revised:
Title: PARKS AND COMMUNITY SERVICES
MANAGER
FLSA: EXEMPT/AT-WILL/MANAGEMENT
General Purpose:
Under the direction of the Parks and Community Services Director, plans, directs, coordinates,
and supervises activities and Recreation Division programs that may include: revenue generation,
special interest classes, youth programs; senior citizens; league sports; aquatics:: facility and
rental management; contract management; administrative functions; arts education programs:
special events, and special programs as assigned.- Duties include extensive work with other
departments, agencies, and the community requiring problem solving, creativity, commitment,
tact, and discretion.- This position functions as a member of the Parks and Community Services
Department management team in Departmental policy development, administrative planning and
addressing ef-Departmental problems, budget development, personnel recruitment; —wand does
related work as required.
Distinguishing Characteristics:
The Recreation Parks and Community Services Manager is a management position responsible
for directing, supervising, and participating in the activities of the Recreation
DivisionDepartment; provides direct and indirect supervision and management of professional,
technical, contract, and clerical staff; provides highly responsible and complex staff assistance to
the Parks and Community Services Director. Incumbents in this classification have a broad range
of independence within policy and procedural limitations and work under minimal supervision.
The incumbent is accountable to the Depai tiiient Director for the effective supervision of
personnel and the quality and efficiency of services directed. While the general parameters of the
job are defined, the employee is expected to select and put into effect work procedures and
practices which will lead to the effective and efficient accomplishment of Department goals.
Recommendations on the improvement of Division Depai tinental activities are expected.
Essential Duties and Responsibilities:
The following duties are normal for this classification.- The omission of specific statements of
duties does not exclude them from the position if the work is similar, related, or a logical
assignment to this class.
308
Attachment 2
Exhibit A to the Resolution
Plans, organizes, directs, and coordinates Parks and Community Services/Recreation Division
activities; plans, formulates, and implements program plans for recreational activities, including
sing various
recreational areas. facilities. citv-wide special events. and equipment effectively.
Establishes general approaches to be used in aarryingcarry out projects and determines priorities;
reviews activity reports and periodically checks work in progress and upon completion to ensure
compliance with policy, standards, and directions; resolves operational and personnel problems,
which aan of bo haxdled by lower level supervisorslower-level supervisors cannot handle.
Negotiates and implements agreements related to City public art projects and art projects reauired
of private developers.
Advises and serves as the contact point for private sector public art projects: manages consultant
agreements; coordinates public art projects with other City Departments and artists.
Investigates public complaints and requests related to functions supervised and makes
determinations on action to be taken.
Prepares recommendations on budgetary needs as related to personnel, equipment and material,
including related justification; adrxinia= tho Divioion budget including tho app,-o va1 and
control of expenditures; develops long rango rkrryz aid objectives for Divivran; omducts a
e&xtinuing review of activities for purposes of detecting problem areas and in — ac ngrelated to
personnel, equipment and material, including related justifications; administers the Departmental
budget. including the approval and control of expenditures: develops long-range plans and
objectives for the Department; conducts a continuing review of activities to detect problem areas
and increase efficiency.
Evaluates Division Departmental staffing arrangements, staffing levels, and and work
assignments and makes necessary recommendations to Depaitment Director; sets performance
standards for Division staff and evaluates performance; submits hiring recommendations for
Division staff to the Department Director.
Reviews and makes recommendations regarding construction plans for facilities regarding
program usage: monitors and manages projects: conducts periodic and special community
meetings seeking public involvement in planning projects and other related activities as required.
Provides information about the Depar truent to local groups, agencies, and organizations; provides
information for press releases; oversees production of educational and promotional materials.
catalogs. or programs; makes presentations and lectures to local groups and agencies to gather
support and encourage community participation.
Coordinates activities of the Division with City staff, contractors, and outside agencies; negotiates
and implements concessionaire, joint use, and license agreements with commercial service
providers, community organizations, and other public agencies.
Represents the City in meetings of the City Council, City Commissions/Committees, and
community groups; prepares and presents oral and written reports; develops agendas and staffs
various Department committees.
Minimum Qualifications:
309
Attachment 2
Exhibit A to the Resolution
Knowledge of:
Principles, practices, methods, and materials for municipal recreation programs, administration,
and activities.
Methods and techniques of evaluating recreational program needs and effectiveness.
Methods and techniques of coordinating facilities maintenance.
Supervisory principles and methods, including goal setting, budgetiropuraon and adrthizterat-ien
include goal setting, budget preparation, administration, and employee supervision.
Thorough knowledge of of the facilities, arrangements, resources, and eguipmen+equipment, and
safety practices necessary to administer broad recreational programs.
Working knowledge of human behavior and psychologyas-applied-te-the-Vafi0i*S-gfeeps7whieh
participatcis applied to the various groups participating in recreational activities.
Customer service techniques.
Federal, state and local laws, regulations, and court decisions as applicable to assigned areas of
responsibility.
Ability To:
Develop, implement, and oversee all recreation programs for the City.
Plan, coordinate, and oversee recreation _programs.
Plan, organize, assign, direct, review and evaluate comprehensive municipal recreation programs
and activities.
Address large and small groups of people.
Select, train, motivate, and evaluate assigned staff; develop, implement, and interpret policies,
procedures, goals, objectives, and work standards.
Analyze problems, evaluate alternatives, and make creative recommendations.
Establish and maintain effective working relationships with those contacted in the course of the
work.
Operate office equipment, including computers and supporting word processing and spreadsheet
applications.
Represent the City effectively in meetings with others; maintain accurate records and prepare
clear and concise reports, meeting agendas, and correspondence.
Physical Standards:
The physical standard described are representative ofs described represent those that must be met
by employeesemplovees must meet to successfully perform the essential functions of this
310
Attachment 2
Exhibit A to the Resolution
elassnerform the essential functions of this class successfully.- Reasonable accommodations may
be made to enable individuals with disabilities to perform the essential functions.
An employee is regularly required to sit for long periods of time; talk or hear, in person, in
meetings, and by telephone; use hands and fingers to handle, feel or operate standard office
equipment; and reach with hands and arms. The employee is frequently required tomust
frequently, bend and twist to reach files, walk, stand, and run while participating in recreational
programs, activities, —or special events. While performing duties, the employee is regularly
required to use written and oral communication skills; analyze community service budgets and
technical reports; read and interpret complex data, staff reports, information, and documents;
analyze and solve problems; interact with City management, other governmental officials,
contractors, vendors, employees, and the public.
The employee's employee's working hours may emphasize either outdoor or indoor work. There
may be some light physical work or activity in the operation of recreational programs, and
handling of event supplies and/or equipment. The employee's employee's work hours may vary in
accordance with the program beineaccordinc to the program offered.
Training and Experience:
Any combination equivalent to education and experience is likely to provide the required
knowledge and abilities.- A typical way to obtain the knowledge and abilities would be:
Education: Equivalent to a Bacho oirz degree from cat accredited four year college or
university with cpccializationBachelor's degree from an accredited four-year
college or university specializing in recreation administration, leisure studies,
business administration, or a related field.
Experience: Four (4) years of responsible recreation experience supervising a variety
efvarious leisure time and recreational programs and ene—two (2) years of
administrative and/or lead supervisory experience.
Licenses; Certificates; Special Requirements:
This classification is designated as a Mandatory Reporter; Completion of Mandatory Reporter
training is required within one month of employment.
Possession of a valid California Class C driver's' license and Certificate of Automobile Insurance
for Personal Liability.
311
Title:
Finanee
Attachment 3
Exhibit B to the Resolution
Date Adopted: 04/04/1986
Date Revised: 11/04/2008; 10/6/2020;
6/20/2023
A dministrativc Sc,.viees Director Finance Director of
FLSA: At-Will/Exempt/Designated Management
General Purpose:
To direct, plan, organize, and administer the activities and operations of the
FinanceAdrninistrative Services Department, which is comprised of the Finance / Accounting
Division including management of the City's Treasury function; cirA Rid; Management Division;
to coordinate department activities with other City departments and outside agencies; and to
provide highly responsible and complex administrative assistance to the City Manager.
Distinguishing Characteristics:
This is an Executive Management/Department Head class with full responsibility for the
management of multiple function service delivery areas within the City. Reports to and receives
direction from the City Manager or designee. Employees at this level receive administrative
direction from the City Manager or designee in terms of goals. Department Head positions are
reviewed in terms of results.
Supervision Received/Exercised:
Receives general direction from the City Manager's Office. Exercises administration,
management, and supervision of the Department, including through secondary supervisors
assigned to the Department.
Essential Duties and Responsibilities:
Develop, plan and implement department goals and objectives; develop and administer policies
and procedures.
Plan and direct the activities of an the FinanceAdministrativc Service Department; supervise and
coordinate department activities with those of other departments and outside agencies and
organizations.
Provide administrative assistance to the City Manager; prepare and present reports to the City
Council and various committees and commissions regarding the City's fiscal, treasury and budget
practices, policies, and procedures.
312
Attachment 3
Exhibit B to the Resolution
Direct and niv.rxyge the City'c Riek Management Division including contracts administration,
C2aimo Against the City, ge mal lkl.b lit ty In rance progrxix, Vicious Dog I -parings,
and participation in PLAN JPA the City'o rick pool authority.. .
Direct, oversee and participate in the development of the Depaitinent's work plan; assign work
activities, projects and programs; monitor workflow; review and evaluate work products, methods
and procedures.
Serve as City Treasurer pursuant to local ordinances, budget officer and financial advisor
overseeing financial forecasting, investment management, and related financial activities.
This position shall be designated as the Finance Director to perform statutory duties as may be
stated in the California Government Code and / or the City of Dublin Municipal Code Chapter
2.10.
Under direction of the City Manager, prepare and coordinate the citywide operating and capital
improvement budgets.
Direct and oversee the analysis and reports regarding the City's current and future financial
needs.
Develop and administer the Department's budget; forecast additional funds needed for staffing,
equipment, materials and supplies; monitor and approve expenditures; implement mid -year
adjustments.
Select, train, supervise, evaluate, and discipline personnel; provide or coordinate staff training.
Represent the Department to outside groups and organizations; participate in outside community
and professional groups and committees providing technical assistance as necessary.
Respond to and resolve difficult and sensitive citizen inquiries and complaints.
Review and interpret applicable government regulations and requirements.
Research and prepare administrative reports and studies; prepare written correspondence as
necessary.
Direct the negotiation and execution of a variety of contracts and agreements; participate in
negotiations with developers for the development and construction of City facilities and other
private/public projects.
Receive and review reports from staff members and take appropriate action.
Attend professional workshops, seminars and conferences.
Perform related duties as assigned.
The omission of specific statements of duties does not exclude them from the position if the work
is similar, related or a logical assignment to this class.
313
Attachment 3
Exhibit B to the Resolution
Minimum Qualifications:
Knowledge of:
Principles and practices associated with municipal administration, including fiscal, information
systems and office management.
Principles and practices of municipal finance, budget preparation and administration.
Principles practices and techniques of public administration, with an emphasis in municipal
finance.
Federal, state and local laws, regulations and court decisions applicable to assigned areas of
responsibility.
Organizational and management practices as applied to the analysis and evaluation of programs,
policies and operational needs.
Principles and practices of organization, administration, supervision and personnel management.
Principles and practices of statistical research methods and forecasting fees and charges.
Principles of supervision, training and performance evaluation.
Principles of community and public relations.
Customer service techniques and public speaking.
Ability To:
Plan, direct and control the administration and operations of a department.
Develop and implement depaititient policies and procedures.
Gain cooperation through discussion and persuasion.
Successfully develop, control and administer department budget and expenditures.
Analyze problems; identify alternative solutions, project consequences of proposed actions and
implement recommendations in support of goals.
Identify and respond to public, City Council and commission/committee issues and concerns.
Interpret and apply City, Federal, State and local policies, procedures, rules and regulations.
Communicate clearly and concisely, orally and in writing.
Supervise, train and evaluate assigned personnel.
Establish and maintain effective working relationships with those contacted in the course of work.
314
Attachment 3
Exhibit B to the Resolution
Physical Standards:
The physical standards described are representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
An employee is regularly required to sit at desk and in meetings for long periods of time; talk or
hear, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate
standard office equipment; and reach with hands and arms. Intermittently, twist to reach
equipment surrounding desk; walk to observe department activities; bend and squat to perform
file searches; perform simple grasping and fine manipulation; use telephone and write or use a
keyboard to communicate through written means; operate an automobile to attend various
meetings and workshops. While performing duties, the employee is regularly required to use
written and oral communication skills; analyze community service, budget and technical reports;
interpret and evaluate staff reports; know laws, regulations and codes; observe performance and
evaluate staff; problem solve community service issues; remember personnel rules, legal and
code requirements; and explain and interpret codes, policies and procedures; interact with City
management, other governmental officials, contractors, vendors, employees and the public.
Training and Experience:
Any combination equivalent to education and experience is likely to provide the required
knowledge and abilities. A typical way to obtain the knowledge and abilities would be:
Education: Graduation for an accredited college or university with a bachelor's degree in finance,
public or business administration or a related field. A Master's degree is preferred.
Experience: Six (6) years of professional and responsible experience in municipal finance
management or municipal administration, including at least three (3) years in a supervisory
capacity.
Licenses; Certificates; Special Requirements:
Possession of a valid California Class C drivers' license, and Certificate of Automobile Insurance
for Personal Liability.
315
Attachment 4
Exhibit C to the Resolution
Date Adopted: June 4, 2013
Date Revised: June 20, 2023
Title: Assistant Finance dministrativc Scrviccs Director get
FLSA: Exempt/Management/At-Will
General Purpose:
Under administrative direction of the Adn io a.tive Services Director/Director of Finance, assists in
directing, planning, organizing and administering the activities of all program areas within the
Administrative Services Finance Department; coordinates Division activities; provides highly responsible
and complex administrative assistance and support to the Director. This position functions as a member of
the Finance ^ istrative Services management team in Departmental policy development,
administrative planning and addressing of Departmental problems, budget development, and personnel
recruitment. Serves as Acting Administrative E� rio i/Director of Finance in the absence of the Director;
and does related work as required.
Distinguishing Characteristics:
The Assistant Finance Director of Adminic mtive Services/Budget is a management position responsible
for formulating policy, developing goals and objectives, supervising staff, and developing and
administering City-wide budgets. Incumbents in this classification have a broad range of independence
within policy and procedural limitations and work under minimal supervision. The incumbent is
accountable to the Department Director for the effective management of personnel and the quality and
efficiency of services directed. While the general parameters of the job are defined, the employee is
expected to select and put into effect work procedures and practices which will lead to the effective and
efficient accomplishment of Department goals. Recommendations on the improvement of Division
activities are expected. The Assistant Finance Director of Administrative Services/Budget provides direct
supervision and management to professional, technical, contract and clerical staff in the Finance
Administrative Services. Depaitruent.
This classification is distinguished from the Adminio rutive Services Director/Director of Finance who
serves as the Department Head of the entire Department.
Supervision Exercised:
Direct supervision and supervision through secondary supervisors is provided to personnel assigned to the
assigned Division.
Essential Duties and Responsibilities:
The following duties are normal for this classification. The omission of specific statements of duties does
not exclude them from the position if the work is similar, related or a logical assignment to this class.
1
316
Attachment 4
Exhibit C to the Resolution
Working closely with the City Manager, Assistant City Manager and Administrative Services Finance
Director, directs the preparation of city-wide operating budgets; provides procedures, requirements,
instructions, and schedules for budget input and preparation; directs and implements modifications to
budget, payroll, position control, and financial systems; participates on city-wide task forces and is
primary lead of the Budget Review Team.
Prepares and coordinates a five-year fiscal forecast and financial plan for operating departments, general
fund, special revenue funds, internal service funds, capital project funds, and other agency funds.
Prepares city-wide summary of fund balance by fund and five-year citywide summary of expenditures
and revenue by fund.
Prepares customized financial management reports; recommends corrective actions for resolution of
budget performance issues.
Develops and balances a position control system that provides salary and benefit cost analysis information
for all personnel; incorporates position control into budget documents and projects impacts on the five-
year financial plan.
Recommends change to departmental policies and procedures, systems, and standards; participates in
organization, staffing, and related management activities.
Oversees program staff during budget preparation; establishes work priorities and schedules; negotiates,
schedules, and monitors contracted services.
Consult with Department Directors regarding budget issues and provides training in budget development
procedures.
Reviews and approves expenditures within budget guidelines.
Monitors financial data collection systems.
Promotes the City's Mission to make Dublin a City of the highest quality by providing responsive, cost-
effective, and innovative government services; understands and subscribes to the Mission, Vision and
Values Statement adopted by the City Council.
Establish procedures for budget control, transfers and revisions; prepare budget preparation procedures,
schedules, forms and instructions for management use in budget processes.
Oversees the preparation and coordination of grant applications; obtain and calculate information and data
necessary to accurately and effectively apply.
Administer financial aspects of contracts and grant programs; prepare reports and claims for grant
programs; maintain records and monitor regulations, requirements, and reporting procedures necessary
for the continuation of monetary disbursements; initiate necessary correspondence and change orders.
Coordinate department operating budgets; provide information, analysis and financial policy consultation
services for departments related to budget preparation activities and other fiscal issues.
Conduct audits of financial records and procedures; audit accounts, projects, procedures, grants, contracts,
departmental budgets and balance sheet accounts; recommend corrective action as appropriate.
2
317
Attachment 4
Exhibit C to the Resolution
Maintains and controls the adopted budget; review depai liiiental and other assigned budgets; recommend
mid -year adjustments and approaches to balancing budgets.
Coordinate assigned activities with other City departments, divisions and sections, and with other
employees.
Participate in budget hearings; advertise hearings; prepare materials, charts and graphics for budget
hearings and workshops.
Participate in the establishment of computer budget file; consult with information systems personnel to
accomplish needed changes in systems and programs.
Prepare financial and budget related reports and analyses; perform special studies and analysis as
required.
Performs related duties as assigned.
MINIMUM QUALIFICATIONS:
Knowledge Of:
Principles and practices of finance, investment and cash management, budget, and public accounting
including business administration, program development, implementation, and management in a
municipal setting;
Public agency budgetary, contract administration, administrative practices, and general principles of risk
management related to the functions of the assigned area;
Organizational and management practices as applied to the analysis and evaluation of projects, programs,
policies, procedures, and operational needs; principles and practices of municipal government
administration;
Applicable Federal, State, and local laws, codes, and regulations;
Principles and practices of employee supervision, including work planning, assignment, review and
evaluation, and the training of staff in work procedures;
Methods and techniques for the development of presentations, contract negotiations, business
correspondence, and information distribution; research, record keeping and reporting methods,
techniques, and procedures;
Modern office practices, methods, and computer equipment;
Computerized financial systems;
Customer service techniques.
Ability To:
3
318
Attachment 4
Exhibit C to the Resolution
Assist in preparing and administering large and complex budgets; allocate limited resources in a cost
effective manner;
Communicate effectively with City staff, the public, and contractors, including preparing/presenting
financial reports;
Analyze complex and sensitive funding and performance issues and negotiate resolutions;
Select, train, motivate, and evaluate the work of staff and train staff in work procedures;
Research, analyze, and evaluate new service delivery methods, procedures, and techniques;
Effectively administer special projects with contractual agreements and ensure compliance with
stipulations;
Prepare clear and concise reports, correspondence, policies, procedures, and other written materials;
Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare
effective technical staff reports;
Establish and maintain a variety of filing, record keeping, and tracking systems;
Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner;
organize own work, set priorities, and meet critical time deadlines;
Operate modern office equipment including computer equipment and specialized software applications
programs;
Comprehend and use English effectively including producing all forms of communication in a clear,
concise, and understandable manner to intended audiences;
Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal
guidelines;
Establish, maintain, and foster positive and harmonious working relationships with those contacted in the
course of work.
Physical Standards:
The physical standards described are representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
An employee is regularly required to sit for long periods of time; talk or hear, in person, in meetings and
by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with
hands and arms. The employee is frequently required to, bend and twist to reach files, walk and stand.
While performing duties, the employee is regularly required to use written and oral communication skills;
read and interpret complex data, information and documents; analyze and solve problems; interact with
City management, other governmental officials, contractors, vendors, employees and the public.
Training and Experience:
4
319
Attachment 4
Exhibit C to the Resolution
Education: Possession of a Bachelor's Degree in Public or Business Administration, Accounting, or a
related field. Master's Degree in Public or Business Administration, Accounting or a
related field is desirable.
Experience: Five (5) years of increasingly responsible experience in municipal budgeting, finance or
accounting, including two (2) years of supervisory responsibility.
Licenses; Certificates; Special Requirements:
Possession of a valid California Class C drivers' license and Certificate of Automobile Insurance for
Personal Liability.
Must have the willingness and ability to: work the hours necessary to accomplish the assigned duties,
including evening and week -end hours; attend evening meetings; travel out of town and attend
workshops, conferences, seminars during work and non -work hours.
5
320
Title:
FLSA:
General Purpose:
Attachment 5
Exhibit D to the Resolution
Date Adopted: June 20, 2023
Date Revised:
Deputy City Manager
At -Will; Exempt; Designated Management
Under administrative direction, plans, organizes, coordinates and directs one or several major functional
areas at a department head level; provides policy guidance and coordinates the activities of assigned
divisions and services; fosters cooperative working relationships with civic groups, inter -governmental
agencies and City staff; performs related work as assigned.
Distinguishing Characteristics:
In addition to assisting the City Manager in varied administrative areas, this single position class has
department head level responsibility for overall policy development, program planning, fiscal
management, administration and operation of an assigned department and/or assigned functional areas.
The emphasis is upon the overall administrative skill of the incumbent. The incumbent is responsible for
accomplishing departmental goals and objectives and for furthering City goals and objectives within
general policy guidelines. This class is distinguished from City Manager in that the latter has full
administrative responsibility for City operations and functions.
Supervision Received and Exercised:
Receives immediate supervision from the City Manager. Exercises direct or indirect supervision over,
managerial, professional, technical and clerical personnel, as appropriate.
Essential Duties and Responsibilities:
The following duties are normal for this classification. The omission of specific statements of duties does
not exclude them from the position if the work is similar, related or a logical assignment to this class.
Plans, organizes, coordinates, and directs through subordinate managers the work of an assigned
depth linent(s).
Develops and directs the implementation of goals, objectives, policies, procedures and work standards for
assigned department(s).
1
321
Attachment 5
Exhibit D to the Resolution
Works closely with the City Manager, City Council, other City departments, a variety of public and private
organizations, and citizen groups in developing programs and implementing projects to solve problems
related to area of assignment.
Advises the City Manager and City Council on related issues and programs.
As assigned, either personally or through others, undertakes a variety of special studies and projects.
Prepares and recommends long range plans for City services and programs.
Develops specific proposals for action on current and future City needs.
Makes final interpretations of City regulations and various ordinances, codes and applicable laws to ensure
compliance.
Directs the preparation and administration of the annual budget for the department.
Represents the City and works closely with citizen boards and commissions and public and private officials
to provide technical assistance, directly or through subordinate staff.
Coordinates the preparation of a wide variety of reports or presentations for City management or outside
agencies; directs the selection, supervision and the work evaluation of departmental personnel.
Directs the development of management systems, procedures and standards for program evaluation.
Monitors developments related to delegated service area; evaluates their impact on City operations.
Implements policy and procedure improvements.
Performs related duties as assigned.
Minimum Qualifications:
Knowledge of:
Principles, practices and program areas related to the organizational and service areas managed.
Applicable legal guidelines and standards affecting the administration of delegated program areas.
Principles and practices of budget development and administration.
Principles and practices of leadership, motivation, team building and conflict resolution.
Funding sources impacting program and service development.
Social, political and environmental issues influencing program administration Principles and practices of
contract administration and evaluation.
2
322
Attachment 5
Exhibit D to the Resolution
Ability to:
Plan, organize, administer and coordinate a variety of large and complex City services and programs.
Provide management direction in assigned area of responsibility.
Analyze and solve complex problems involving multi -agency cooperation.
Resolve conflict, develop consensus.
Interpret and apply complex rules, regulations, laws and ordinances.
Select, motivate and evaluate staff and provide for their training and professional development.
Develop and implement goals, objectives, policies, procedures, work standards and internal controls.
Prepare clear and concise reports, correspondence and other written materials.
Establish and maintain cooperative working relationships with a variety of citizens, public and private
organizations, boards and commissions, and City staff.
Exercise sound, independent judgment within general policy guidelines.
Work well under pressure of deadlines.
Provide exceptional customer service; and exemplify an enthusiastic, resourceful, and effective service
attitude with the public and co-workers.
Physical Standards:
The physical standards described are representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
An employee is regularly required to sit for long periods of time; talk or hear, in person, in meetings and
by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with
hands and arms. The employee is frequently required to, bend and twist to reach files, walk and stand,
and occasionally lift up to 20 pounds. While performing duties, the employee is regularly required to use
written and oral communication skills; read and interpret complex data, information and documents;
analyze and solve problems; interact with City management, other governmental officials, contractors,
vendors, employees and the public.
Training and Experience:
Any combination equivalent to education and experience is likely to provide the required knowledge and
abilities. A typical way to obtain the knowledge and abilities would be:
3
323
Attachment 5
Exhibit D to the Resolution
Education: A Bachelor's degree from an accredited college or university with major course work in
business or public administration, economics, urban planning or a field specifically related
to the work. A Master's degree is desirable. A Master's degree in public or business
administration is desirable.
Experience: Five (5) years of increasingly responsible experience in administrative management,
preferably in municipal government.
Licenses; Certificates; Special Requirements:
Possession of a valid California Class C Driver's License and Certificate of Automobile Insurance for
Personal Liability.
4
324
Attachment 6
RESOLUTION NO. XX — 23
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
ESTABLISHING A SALARY PLAN FOR FULL-TIME PERSONNEL IN ACCORDANCE WITH
THE PERSONNEL RULES
WHEREAS, the City Council has adopted a Salary & Benefit Plan pursuant to the
Personnel System Rules; and
WHEREAS, the City Council adopted Resolution No. 72-22 and subsequent
amendments which establish a Salary Plan for full-time personnel in accordance with the
Personnel System Rules.
NOW, THEREFORE, BE IT RESOLVED that the following salary provisions shall be
established in accordance with the City's Personnel System Rules.
BE IT FURTHER RESOLVED that any previous enacted salary provisions contained in
Resolution No. 72-22 and the subsequent amendments shall be superseded by this Resolution.
ARTICLE I: SALARY PROVISIONS
SECTION A: REGULAR EMPLOYEES EXEMPT FROM FAIR LABOR STANDARDS ACT
(FLSA) OVERTIME PROVISIONS
Employees covered under this Section shall be paid a monthly salary within the following ranges
with the exclusion of any Performance Pay Adjustment granted in accordance with the
Personnel System Rules. In the event that it is deemed by the City Manager to be in the best
interest of the City, temporary appointment of no more than 6 months, where the work
assignments are such that they can be completed with less than a 40-hour week, may be
approved based upon hourly rates. The total salary paid for such work shall not be less than the
"salary test" required for exception under the FLSA.
Accountant
Assistant Civil Engineer
Associate Civil Engineer
Associate Planner
Budget Analyst
Deputy City Clerk
Environmental Coordinator
Executive Aide
Financial Analyst
Geographic Information Systems (GIS)
Coordinator
Housing Specialist
Maintenance Coordinator
Management Analyst II
Monthly Monthly
Minimum Maximum
$ 9,355
$ 9,518
$ 11,070
$ 9,355
$ 10,300
$ 8,071
$ 8,955
$ 8,071
$ 10,300
$ 8,955
$ 10,300
$ 8,955
$ 8,955
$ 11,696
$ 11,897
$ 13,838
$ 11,696
$ 12,875
$ 10,088
$ 11,196
$ 10,088
$ 12,875
$ 11,196
$ 12,875
$ 11,197
$ 11,196
Reso. No. XX-23, Item X.X, Adopted XX/XX/23 Page 1 of 1 325
Network Systems Coordinator
Parks & Facilities Development Coordinator
Plans Examiner II
Recreation Supervisor
Senior Accountant
Senior Civil Engineer
Senior Management Analyst
Senior Planner
$ 8,955
$ 9,355
$ 8,955
$ 9,134
$ 10,300
$ 12,403
$ 10,300
$ 10,661
$ 11,196
$ 11,696
$ 11,196
$ 11,416
$ 12,875
$ 15,503
$ 12,875
$ 13,327
SECTION B: REGULAR EMPLOYEES COVERED BY OVERTIME PROVISIONS OF THE
FLSA.
Employees covered under this Section shall be paid hourly wages within the following ranges
with the exclusion of any Performance pay Adjustments granted in accordance with the
Personnel System Rules. The monthly salaries are show for informational purposes only.
Administrative Aide
Administrative Technician
Assistant Planner
Audio -Video Specialist
Code Enforcement Officer
Environmental Technician
Finance Technician I
Finance Technician II
Graphic Design & Comm Coordinator
Information Systems Specialist
Information Systems Technician I
Information Systems Technician II
Management Analyst I
Office Assistant I
Office Assistant II
Permit Technician
Plans Examiner I
Public Works Inspector
Public Works Technician I
Public Works Technician II
Recreation Coordinator
Recreation Technician
Senior Code Enforcement Officer
Senior Finance Technician
Senior Office Assistant
Senior Public Works Inspector
Hourly
Minimum
$ 44.3326
$ 40.3083
$ 47.7986
$ 46.8559
$ 43.0129
$ 44.7676
$ 33.8765
$ 37.6544
$ 44.7676
$ 46.8559
$ 38.6695
$ 42.9694
$ 46.5077
$ 28.6703
$ 31.8608
$ 40.3083
$ 46.8559
$ 49.2125
$ 42.5923
$ 46.8559
$ 44.7676
$ 40.3083
$ 47.7986
$ 42.9694
$ 35.0441
$ 54.1338
Hourly Monthly
Maximum Minimum
$ 55.4265 $ 7,684
$ 50.3799 $ 6,987
$ 59.7337 $ 8,285
$ 58.5590 $ 8,122
$ 53.7661 $ 7,456
$ 55.9849 $ 7,760
$ 42.3458 $ 5,872
$ 47.0516 $ 6,527
$ 55.9849 $ 7,760
$ 58.5590 $ 8,122
$ 48.3424 $ 6,703
$ 53.7154 $ 7,448
$ 58.1240 $ 8,061
$ 35.8415 $ 4,970
$ 39.8225 $ 5,523
$ 50.3799 $ 6,987
$ 58.5591 $ 8,122
$ 61.5102 $ 8,530
$ 53.2368 $ 7,383
$ 58.5590 $ 8,122
$ 55.9849 $ 7,760
$ 50.3799 $ 6,987
$ 59.7337 $ 8,285
$ 53.7154 $ 7,448
$ 43.8033 $ 6,074
$ 67.6612 $ 9,383
Monthly
Maximum
$ 9,607
$ 8,733
$ 10,354
$ 10,150
$ 9,319
$ 9,704
$ 7,340
$ 8,156
$ 9,704
$ 10,150
$ 8,379
$ 9,311
$ 10,075
$ 6,213
$ 6,903
$ 8,733
$ 10,150
$ 10,662
$ 9,228
$ 10,150
$ 9,704
$ 8,733
$ 10,354
$ 9,311
$ 7,593
$ 11,728
Reso. No. XX-23, Item X.X, Adopted XX/XX/23
Page 2 of 3
326
BE IT FURTHER RESOLVED that the changes contained herein shall be effective July
1, 2023.
PASSED, APPROVED AND ADOPTED this 20th day of June, 2023, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
Reso. No. XX-23, Item X.X, Adopted XX/XX/23 Page 3 of 3 327
Attachment 7
RESOLUTION NO. XX - 23
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
ESTABLISHING A SALARY PLAN FOR MANAGEMENT POSITIONS EXEMPT FROM
COMPETITIVE SERVICE
WHEREAS, the City Council has adopted a Salary & Benefit Plan pursuant to the
Personnel System Rules; and
WHEREAS, the City Council adopted Resolution No. 73-22 and subsequent
amendments which establish a Salary Plan for full-time management positions exempt from
competitive service in accordance with the Personnel System Rules.
NOW, THEREFORE, BE IT RESOLVED that the following salary provisions shall be
established in accordance with the City's Personnel System Rules.
BE IT FURTHER RESOLVED that any previous enacted salary provisions contained in
Resolution No. 73-22 and the subsequent amendments shall be superseded by this Resolution.
ARTICLE I: SALARY PROVISIONS
SECTION A: REGULAR EMPLOYEES EXEMPT FROM FAIR LABOR STANDARDS ACT
(FLSA) OVERTIME PROVISIONS
Assistant City Manager $
Assistant Community Development Director $
Assistant Finance Director $
Assistant Parks & Community Services Director $
Assistant Public Works Director/City Engineer $
Assistant to the City Manager $
Capital Improvement Program Manager $
Chief Building Official $
Chief Information Security Officer $
City Clerk $
City Manager
Communications Manager $
Community Development Director $
Deputy City Manager $
Economic Development Director $
Environmental & Sustainability Manager $
Finance Director $
Human Resources Director $
Human Resources Manager $
Information Systems Manager $
Parks & Community Services Director $
Monthly Monthly
Minimum Maximum
18,125 $ 22,653
13,223 $ 16,529
13,223 $ 16,529
13,223 $ 16,529
14,080 $ 17,601
12,072 $ 15,090
13,079 $ 16,348
13,079 $ 16,348
13,223 $ 16,529
11,845 $ 14,805
$ 28,586
12,072 $ 15,090
16,334 $ 20,419
16,211 $ 20,264
15,180 $ 18,976
12,072 $ 15,090
16,844 $ 21,056
15,180 $ 18,976
12,072 $ 15,090
12,072 $ 15,090
16,585 $ 20,729
Reso. No. XX-23, Item X.X, Adopted XX/XX/23 Page 1 of 1
328
Parks & Community Services Manager $ 12,072 $ 15,090
Plan Check Engineer $ 12,072 $ 15,090
Planning Manager $ 12,808 $ 16,011
Principal Planner $ 12,072 $ 15,090
Public Works Director/Assistant City Engineer $ 16,211 $ 20,264
Public Works Manager $ 12,072 $ 15,090
Public Works Transportation and Ops Manager $ 13,079 $ 16,348
Special Projects Manager $ 12,072 $ 15,090
BE IT FURTHER RESOLVED that the changes contained herein shall be effective July
1, 2023.
PASSED, APPROVED AND ADOPTED this 20th day of June, 2023, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
Reso. No. XX-23, Item X.X, Adopted XX/XX/23 Page 2 of 2 329
Attachment 8
RESOLUTION NO. XX — 23
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AMENDING THE BENEFIT PLAN
WHEREAS, the City Council has adopted a Personnel Ordinance in which Section
2.20.040 E of the Ordinance exempts Department Heads and other Management Positions from
Competitive Service; and
WHEREAS, in accordance with the City's Personnel Ordinance, the City Council adopted
Resolution No. 61-20 and subsequent Resolutions which establishes Management Positions
and defines benefits for those positions; and
WHEREAS, it is necessary to periodically update the Benefit Plan to reflect new benefit
updates.
NOW, THEREFORE, BE IT RESOLVED that the position of Deputy City Manager shall
be added to the list of Management Positions eligible for a monthly car allowance as provided in
Section 18 of Resolution 61-20:
Section 18. Car Allowance and Mileage Reimbursement: The following positions shall
be eligible to receive the designated monthly allowance. The receipt of the car allowance
pursuant to this section shall be full compensation for all operating costs excluding tolls,
parking fees and out of area travel.
a. Management Positions Receiving Monthly Allowance
Eligible Positions Monthly Allowance
Deputy City Manager $190
BE IT FURTHER RESOLVED that the changes contained herein shall be effective June
20, 2023.
{Signatures on following page}
Reso. No. XX-23, Item X.X, Adopted XX/XX/23 Page 1 of 1 330
PASSED, APPROVED AND ADOPTED this 20th day of June, 2023, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
Reso. No. XX-23, Item X.X, Adopted XX/XX/23 Page 2 of 2 331
Attachment 9
RESOLUTION NO. XX — 23
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
RESOLUTION AMENDING THE MANAGEMENT POSITIONS EXEMPT FROM COMPETITIVE
SERVICE RESOLUTION AND PRESCRIBING LEAVE BENEFITS FOR THE DESIGNATED
POSITIONS
WHEREAS, the City Council has adopted a Personnel Ordinance in which Section
2.20.040 E of the Ordinance exempts Department Heads and other Management Positions from
Competitive Service; and
WHEREAS, in accordance with the City's Personnel Ordinance, the City Council adopted
Resolution No. 110-15 which establishes Management Positions and defines benefits for those
positions; and
WHEREAS, it is necessary to periodically update the resolution to reflect new
classifications.
NOW, THEREFORE, BE IT RESOLVED that the following positions shall be added to
the list of Management Positions under the City's Personnel Ordinance and shall be granted
benefits in accordance with City Resolution 110-15:
Deputy City Manager
BE IT FURTHER RESOLVED that the changes contained herein shall be effective June
20, 2023.
PASSED, APPROVED AND ADOPTED this 20th day of June, 2023, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
Reso. No. XX-23, Item X.X, Adopted XX/XX/23 Page 1 of 1 332