HomeMy WebLinkAbout4.11 Budget CarryoverCITY CLERK FILE # 330-20
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: (November 20, 2001)
SUBJECT:
Budget Carryovers from Fiscal Year 2000-2001 to
Fiscal Year 2001-2002
(Report Prepared By: Carole Perry, Administrative Services
Director and Fred Marsh, Finance Manager)
ATTACHMENTS: - Budget Change Forms
RECOMMENDATION:/~x~/xc~ Approve the Budget Changes
FINANCIAL STATEMENT:
See Report. The adjustments required can be covered by reducing
the amount appropriated to Reserves as discussed below.
DESCRIPTION: As part of the process of reviewing the Preliminary Financial Reports for Fiscal
Year 2000-2001, Staff noted several Capital Projects and Operating budget line items that were originally
anticipated to be completed in Fiscal Year 2000-2001, now scheduled for completion in Fiscal Year 2001-
2002. These Capital Projects and Operating Budget items are outlined on the following page.
Note that the amounts of the proposed budget adjustments do not result in an increase in the total
expenditures as originally reported in the City's adopted Capital Improvement Program for 2001-2005 for
these specific capital projects. The savings realized in Fiscal Year 2000-2001 from the delays that
occurred in these projects will be used to fund the additional requested appropriations in Fiscal Year
2001-2002.
In order for Staff to be able to fully fund these projects in Fiscal Year 2001-2002, it is recommended that
Council approve the attached budget change forms for the amounts noted.
COPIES TO:
G:XAUDIT~FY 2000-01 \cart\agenda budget carryovers,doc
ITEM NO.
Department
or Capital
Project
Name of Budget or
Capital Project
80200 Dolan Park Improvements
93190 Central Data Processing Upgrade
93192 Geographic Information System
93220 Communications System Upgrade
93450 Civic Center Library
94226 Freeway UnderpaSs Art
94956 Street Banner Art Project
96080 Dublin Boulevard Underground
Utilities- Village Parkway to
Sierra Court
96772 Alamo Canal Bike Path -
Iron Home Trail to 1-580
TOTAL PROPOSED FOR GENERAL FUND
Estimated Actual
Actual Expense Expense for Amount of
for FY 2000- FY 2000- Carryover
2001 2001 Required
$3,200 $0 $3,200
$33,218 $21,769 $11,449
$19,000 $11,680 $7,320
$32,219 $22,719 $9,500
$1,855,789 $1,167,088 $688,701
$44,600 $19,598 $25,002
$2,500 $0 $2,500
$21,620 $9,137 $12,483
$42,430 $39,685 $2,745
$762,900
ISTEA FUND
96770 Alamo Canal Bike Path Project -
Amador Valley Blvd to Iron Horse Trail
STATE TRANSPORTATION IMPROVEMENTS FUND
96920
Dublin Boulevard Improvements -
Village Parkway to Sierra Court
TRAFFIC IMPACT FEE FUND
96430
96852
1-580 and Fallon Road Freeway
Interchange Improvements
Dougherty Road Improvements-
Houston Place to 1-580
TOTAL PROPOSED FOR TRAFFIC IMPACT FEE FUND
$75,000 $0 $75,000
$303,747 $272,228 $31,519
$459,677 $335,715 $123,962
$72,500 $58,628 $13,872
$137,834
PUBLIC FACILTIES FEE FUND
95600 Emerald GlenPark $283,779 $18,855 $264,924
Note that the amounts of the proposed budget adjustments do not result in any increase in the total
expenditures as originally reported in the City's adopted Capital Improvement Program for 2000-2005 for
each of the capital projects noted above. The savings realized in Fiscal Year 2000-2001 from the delays
in these projects will be used to fund the additional requested appropriations in Fiscal Year 2001-2002. In
order for Staff to be able to fully fund these projects in Fiscal Year 2001-2002, staff is recommending that
City Council approve the additional appropriations as described above.
CITY OF DUBLIN
BUDGET CHANGE FORM - FISCAL YEAR 2001-2002
CHANG~ FORM #
New Appropriations (City Council Approval Required):
'Budget Transfers:
From Unappropriated Reserves .From Budgeted Contingent Reserve (1080-799.000)
(If Other than General Fund, Fund No - Within Same Department ActiVity
From New Revenues Between De mrtments (City Council Approval Required)
Name: Name: Traffic Impact Fee Fund- 1-580 and $123,962
Fallon Road Freeway Interchange - Contract
Services
Account #: ·
Account #: 300-96430-740-000
Name: Name: Traffic Impact Fee Fund - Dougherty $13,872
Road Improvements - Houston Place to 1-580 -
Environmental
Account #:
Account #: 300-96852-740-082
Name: Name: State Transportation Improvements $31,519
Fund - Dublin Blvd Widening - Engineering
Design
Account #:
Account #: 219-96920-740-078
Name: Name: General Fund - Park Maintenance - $3,200
Improvements
Account #:
Account #: 001-80200-750-050
Name: Name:
Account #: Account #:
City Manager:
ASD/Fin Mgr
Signature
Signature
REASON FOR BUDGET CHANGE ENTRY: To adjust budgeted amounts for Fiscal Year 2001-2002 for
the Uncompleted portion'ofprojects originally scheduled for completion in Fiscal Year 2000-2001
(Page 3 of 3)
Mayor: Date:
Signature
Posted By: Date:
G:I~ UDIT~FY 2000-011cafrlbudget change - carryover part &doc
Signature
%//
CITY OF DUBLIN
BUDGET CHANGE FORM - FISCAL YEAR 2001-2002
New Appropriations (City Council Approval Required):
X
From Unappropriated Reserves
(If Other than General Fund, Fund No -
From New Revenues
Budget Transfers:
CHANGE FORM #
From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
Between De >artments (City Council Approval Required)
Name: Name: General Fund- Central Data Processing $11,449
Upgrade- Machinery & Equipment ISF
Account #:
Account #: 001-93190-750-073
Name: Name: General Fund - Communications System $9,500
Upgrade - Machinery & Equipment ISF
Account #: Account #: 001-93220-750-073
Name: Name: General Fund- Geographic Information $7,320
Systems - Contract Services General
Account #: Account #: 001-93192-740-000
Name: Name: General Fund- Civic Center Library - $688,701
Building
Account #: Account #: 001-93450-750-030 .
Name: Name: General Fund - Freeway Underpass Art - $25,002
Improvements
Account #:' Account #: 001-94226-750-050
Name: Name: General Fund - Street Banner Art Project - $2,500
Improvements
Account #: Account #: 001-94956-750-050
City Manager:
ASD/Fin Mgr
Signature
Signature
REASON FOR BUDGET CHANGE ENTRY: To adjust budgeted mounts for Fiscal Year 2001-2002 for
the uncompleted portion of projects originally scheduled for completion in Fiscal Year 2000-2001
(Page 1 of 3)
Mayor: Date:
Signature
Posted By: Date:
G:l.4 UD1T1FY 2OOO-O l lcafr' budget change - carryover part l.doc
Signature
'CITY OF DUBLIN
BUDGET CHANGE FORM - FISCAL YEAR 2001-2002
CHANGE FORM #
New Appropriations (City Council ApProval Required):
Budget Transfers:
__X__ FrOm Unappropriated Reserves From Budgeted Contingent Reserve (1080-799.000)
(If Other than General Fund, Fund No - Within Same Department Activity
From New Revenues Between De 3artments (City Council Approval Required)
Name: Name: General Fund- Dublin Blvd $12,483
Underground Utilities - Engineering Design
Account #: Account #: 001-96080-740-078
Name: Name: General Fund - Alamo Canal Bike Path $2,745
- Iron Horse Trail to 1-580 - Contract Services
Account #: Account #: 001-96772-740-000
Name: Name: ISTEA Fund - Alamo Canal Bike Path $75,000
Project - Improvements
Account #: Account #: 210-96770-750-050
Name: Name: Public Facilities Fee Fund - Emerald $264,924
Glen Park- Improvements
Account #: Account #: 310-95600-750-050
Name: Name:
Account #: Account #:
City Manager:
ASD/Fin Mgr
Signature
REASON FOR BUDGET CHANGE ENTRY: To adjust budgeted amounts for Fiscal Year 2001-2002 for
the uncompleted portion of projects originally scheduled for completion in Fiscal Year 2000-2001
(Page 2 of 3)
Mayor: Date:
Signature
Posted By: Date:
G:b~UDIT~FY 2OOO-Ollcafrtbudget change - carryoverpart 2. doc
Signature