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HomeMy WebLinkAbout06-13-1988 REGULAR MEETING - June 13, 1988 A regular meeting of the City Council of the City of Dublin was held on Monday, June 13, 1988, in the meeting room of the Dublin Library. CLOSED SESSION At 7:00 p.m., Mayor Jeffery announced that the Council would hold an executive session to discuss personnel matters. * * * PUBLIC MEETING OPENED The meeting was called to order at 7:31 p.m., by Mayor Linda Jeffery. ROLL CALL PRESENT' Councilmembers Hegarty, Moffatt, Snyder, Vonheeder and Mayor Jeffery. PLEDGE OF ALLEGIANCE The Mayor led the Council, Staff and those present in the pledge of alle- giance to the flag. POLICE COMMENDATION Mayor Jeffery read and presented a commendation proclamation to James David Henson for his assistance to the Police Department in helping to apprehend 2 commercial burglars who smashed a window and committed a theft at Drug City on May 31, 1988. The Council thanked him for his outstanding display of community responsi- bility and presented a "Crimebiter Award" to Mr. Henson. Cm. Moffatt stated that on behalf of his store he wished to publicly thank Mr. Henson for his actions and for doing his duty. He thanked him not only as a store manager, but also as a fellow citizen. PRESENTATION TO FORMER POLICE CHIEF SEVERINI Mayor Jeffery, on behalf of the City, presented an engraved plaque to John Severini, Dublin's former Police Chief. Lt. Severini ended a 20 year career with the Alameda County Sheriff's Department and almost 2 years as Chief of Dublin Police Services in May to assume a Captain's position with the City of Pleasanton. CM-7-179 Regular Meeting June 13, 1988 A special memento related to police vehicle tires was also presented to Captain Severini by Cm. Hegarty. Everyone thanked John for his past service and wished him well in his new position. John expressed his gratitude and appreciation for the plaque and indicated that the past 2 years in Dublin have been the pinnacle of his career with the Alameda County Sheriff's Department. He also expressed his appreciation for the support that the Council has displayed for the Police Department. Kolb Park Glenn Walder, 7574 Knollwood Place, stated that he wanted to publicly thank the Council for Kolb Park. The words "I had a dream", took on special meaning for him in relation to this park. The sounds of laughter and play again coming from this park have touched him. He had come to view the park as an eyesore, but the park has now been reborn and is far superior to the way it ever was in the past. Mayor Jeffery stated that the Council very much appreciates it when citizens come forward. A request was made quite some time ago, and the Council was glad that they were able to be instrumental in planning and refurbishing this park for the benefit and enjoyment of citizens. CONSENT CALENDAR On motion of Cm. Vonheeder, seconded by Cm. Moffatt, and by unanimous vote, the Council took the following actions: Approved Minutes of Regular Meeting of May 23, 1988; Approved the City Treasurer's Investment Report for Period Ending May 31, 1988; Adopted RESOLUTION NO. 77 - 88 FOR THE ACCEPTANCE OF IMPROVEMENTS TRACT 5410 (CALIFORNIA VISTA) and authorized Staff to accept a maintenance bond at a future date; Approved Warrant Register in the amount of $489,741.93. City Manager Ambrose advised that the Resolution related to the proposed plan line for the new parallel road to and southerly of Dublin Boulevard between Amador Plaza Road and Regional Street contained an incorrect date calling for a public hearing. The correct date for the public hearing should be June 27, 1988. CM-7-180 Regular Meeting June 13, 1988 On motion of Cm. Moffatt, seconded by Cm. Hegarty, and by unanimous vote, the Council adopted RESOLUTION NO. 78 - 88 STATING INTENTION TO ESTABLISH RIGHT-OF-WAY LINES FOR A NEW ROAD PARALLEL TO AND SOUTH OF DUBLIN BOULEVARD (BETWEEN AMADOR PLAZA ROAD & REGIONAL STREET) & SETTING HEARING DATE FOR JUNE 27, 1988 Cm. Moffatt requested that the item related to the Shannon Center policies be pulled from the Consent Calendar for discussion. City Manager Ambrose advised that this item should not have been placed on the Consent Calendar, as there were some subjective decision to be made by the Council. Cm. Moffatt asked if the City is taking over Shannon Park or is it still being handled by DSRSD. Do we still honor the boundaries of the District. He questioned the date that a transfer might take place. Staff advised that it is working toward a date of July 1st for the City to assume ownership of Shannon Center. Most of the documents have been drafted using a July 1st date. The DSRSD Board, however, continues to make changes to the various agreements. Cm. Snyder stated that he had discussed this topic at gre~t lengths with Nancy Feeley and he does not want to have this seem like an attack on the Chamber of Commerce. The problem lies with the Chamber's trade show. They charge each person who has a booth and they also charge a $5.00 donation at the door. He does not fault the Chamber for doing this, .but we need a category to pu.t them in, as 75% of the ~nembers of the Dublin Chamber of Commerce are not residents of Dublin. If necessary, we Should create a new category that fits this situation. Cm. Moffatt suggested the wording "51% must be residents or involved with Dublin based businesses". This would put them in Category IIi. He felt that the trade show is part of the efforts to promote industry in the City. Cm. Snyder stated that all he is saying is that there should be a category that they fit into. Mayor Jeffery suggested adding a new category that specifies the Chamber of Commerce. Cm. Snyder indicated he did not want to identify any individual group, but rather be more generic. City Manager Ambrose advised that there is a provision in the Government Code which allows cities to make contributions to a Chamber of Commerce. Cm. Vonheeder felt that the Chamber is an organization that specifically serves the community and they are different from the many other non-profit organizations. CM-7-181 Regular Meeting June 13, 1988 Recreation Director Lowart advised that we have typically looked at non- profit groups which raise funds which go back into the community. Cm. Snyder advised that the Chamber's membership is not confined to businesses in Dublin. Many businesses who had booths in the last trade shown were not Dublin businesses. He questioned whether this is right. Mr. Ambrose felt the issue was whether or not they are to receive a break in the rates. Cm. Snyder stated he was more concerned that there is a group to fit them into properly. On motion of Cm. Snyder, seconded by Cm. Vonheeder, and by unanimous vote, the Council agreed to add another classification to the list of users. The Chamber of Commerce will be added as IV and they will be charged rates as applicable to groups in categories II or III. The Council also adopted RESOLUTION NO. 79 - 88 ESTABLISHING POLICIES AND PROCEDURES AND RENTAL RATES FOR THE USE OF SHANNON COMMUNITY CENTER PUBLIC HEARING - CITYWIDE STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1; 1988-89 LEVY OF ASSESSMENTS Mayor Jeffery opened the public hearing. City Engineer Lee Thompson advised that in 1983, the City Council formed a Citywide Street Lighting Assessment District to replace the County of Alameda Lighting Service Area. The 1988-89 District assessment represents an increase of $11,764 (8%) over Fiscal Year 1987-88. The increase in energy cost is primarily attributable to the increased number of street lights and anticipated increases in energy rates. The District diagram boundary is proposed to be the same as the City Limits. The actual assessments to property owners will be calculated once the City receives the tax rolls from the County Assessor's Office. The assessment for a single-family house last year was $18.52. Mr. Thompson advised that Staff is estimating that this year's assessment for a single-family house will be approximately $19.82. No public comments were made by members of the audience. Mayor Jeffery closed the public hearing. On motion of Cm. Hegarty, seconded by Cm. Vonheeder, and by unanimous vote, the Council adopted RESOLUTION NO. 80 - 88 APPROVING ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT AND ORDERING LEVY OF ASSESSMENT FOR STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1 , , , , CM-7-182 Regular Meeting June 13, 1988 PUBLIC HEARING LANDSCAPING & LIGHTING DISTRICT NO. 1986-1 (TRACT 5511) Mayor Jeffery opened the public hearing. City Engineer Thompson explained that as part of the review and approval of the 145 unit single family development (Village VI) and the other, multi- family Villages, certain landscaping and open space maintenance was made a condition of approval. The Maintenance Assessment District provides funds for this work. The City Council approved formation of the District on November 10, 1986, with the initial assessment in the 1987-88 tax year. The County Assessor collects these monies for the City for the maintenance of landscaping and irrigation systems, right-of-way fencing, walls and entrance signs, trash removal, and maintenance of the open space lots (firebreaks, weed abatement, skope drainage, and slope stability repair). The open space parcel maintenance will be charged to the District for 3 years only. The District's boundaries include all of Tract 5511, excluding Villages IV and V, which are proposed to be annexed as they develop. The only expenses incurred by the City in 1987-88 were for the Engineer's Report and administration (approx. $2,000) and weed abatement along the open hills (approx. $3,850). The assessment per single family lot last year was $120. This year's assessment is proposed to be $96.46, as maintenance is expected to begin September 1st, thus only incurring, costs for 10 months. An informal meeting was held with interested property owners on May 19, 1988, in order to explain the scope of work and answer any questions. Notice of tonight's public hearing was published, posted, and mailed to property owners in accordance with Government Code regulations. Cm. Moffatt questioned if the almost $50,000 which is shown as reserves was put away for something in particular. City Engineer Thompson explained that it is a~reserve in the event of disease, slope failures, etc. The money will draw interest. The City had a lot of maintenance problems on the other side of the hill. This is basically an emergency fund. City Manager Ambrose explained that the reserves were contributed by the Developer. They have expressed concern with major problems that could occur. No comments were made by members of the public. Mayor Jeffery closed the public hearing. On motion of Cm. Vonheeder, seconded by Cm. Snyder, and by unanimous vote, the Council adopted RESOLUTION NO. 81 - 88 APPROVING ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT, AND ORDERING LEVY OF ASSESSMENT FOR LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 1986-1 CM-7-183 Regular Meeting June 13, 1988 PUBLIC HEARING - ESTABLISHMENT OF RIGHT-OF-WAY LINES FOR DUBLIN BOULEVARD BETWEEN DONLON WAY & GOLDEN GATE DRIVE Mayor Jeffery opened the public hearing. Ty Tekawa, TJKM, advised that on April 11, 1988, the Council heard a presentation and received testimony from the public relating to the adoption of a plan line calling for the widening of Dublin Boulevard between Amador Plaza Road and Donlon Way. The recommendation by the City's Traffic Engineer included widenings for a triple left turn lane westbound on Dublin Boulevard to southbound San Ramon Road, together with additional turn lanes and bus turnouts. The Council directed Staff to review the feasibility of removing the bus turnouts to see if reduced lane width standards could lessen the impacts on the adjacent properties without jeopardizing the safety of the project. TJKM reviewed these issues and recommended changes of: 1) a general narrowing of traffic lanes by 1 to 2 feet; 2) median narrowing and realignment; and 3) removal of bus turnouts. The impacts on adjacent properties could be minimized as follows: 1) eliminate need to take right-of-way on the northwest corner of Dublin Boulevard and San Ramon Road (76 Station); 2) reduce needed right-of-way for the right turn lane on the northeast corner of Dublin Boulevard and San Ramon Road from 22 feet to 8 feet (Standard Station); 3) reduce needed right-of-way on the southeast corner of Dublin Boulevard and San Ramon Road so that no parking is removed from Bob's Big Boy Restaurant; 4) no right-of-way will not be needed on the northeast corner of Dublin Boulevard and Regional Street (Homestead Savings and Mervyns); 5) reduce needed right-of-way width along the southeast corner of Dublin Boulevard and Regional Street from 14 feet to 8 feet (Hibernia Bank and Orchard Shopping Center). This will only reduce the Orchard parking by a few spaces rather than affecting about 36 spaces; 6) removal of bus turnouts on both sides of the street, eliminating the need for Plan Line revisions between Golden Gate Drive and Amador Plaza Road. Cm. Snyder indicated he was much more pleased with this plan than the prior one. Ty Tekawa advised that this plan is still workable and provides safe lane widths. Representatives from Bob's Big Boy thanked the Council for reconsidering this plan line. Charles Pillers indicated that it looks like there is still a slight taking of property from the Bob's Big Boy site. They are contributing about $200,000 worth of lost business due to the City eliminating u-turns. It is very difficult to get into their business from the east. They would like to work with the City to get some business back. Mayor Jeffery closed the public hearing. CM-7-184 Regular Meeting June 13, 1988 On motion of Cm. Vonheeder, seconded by Cm. Moffatt, and by unanimous vote, the Council adopted RESOLUTION NO. 82 - 88 ADOPTING A NEGATIVE DECLARATION OF ENVIRONMENTAL SIGNIFICANCE CONCERNING DUBLIN BOULEVARD REVISED PLAN LINE (DONLON WAY TO GOLDEN GATE DRIVE} and waived the reading and INTRODUCED an ordinance establishing right-of-way lines for Dublin Boulevard between Donlon Way and Golden Gate Drive (without protests). REQUEST FROM SHAMROCK POTATO FESTIVAL COMMITTEE Recreation Director Diane Lowart advised the Council that the City has received a request from David Beighley, Co-Chairperson of the Shamrock Potato Festival Committee, seeking the City's assistance with planning and organizing the 2nd Annual Shamrock Potato Festival, which is being planned for August 5-7, 1988. The Festival will be held at the Dublin Sports Grounds and events will include a BBQ, dance with live music, pancake breakfast, volleyball tournament, arts & crafts booths, body building contest, entertainment, food booths, game booths, and a Concours d'Elegance car show. The FestivaI Committee is made up of a Board of Directors comprised of community leaders with various members of the community and service clubs serving as committee chairs. The Festival Committee and the Festival itself has non'profit status and is fully insured. The Committee has requested that the City: 1) waive the use fees for the Dublin Sports Grounds; 2) provide traffic control through Public Works Department; 3) provide security with Police Department reserves; 4) sponsor the "Potato Patch", an area set aside for childrens games utilizing Recreation Department Staff; 5) grant exceptions to the City's Sign Ordinance to allow signage advertising the Festival in the public right-of-way; 6) allow alcohol to be sold and consumed on the Dublin Sports Grounds. Staff prepared a cost estimated of $4,200 for these items and services, and advised that the City provided assistance last year. Cm. Vonheeder asked if the City had received copies of the insurance certificates yet. Ms. Lowart advised that the insurance certificates had not yet been received. The City will be listed as an additional insured. Cm. Vonheeder advised that the legal name of the organization is the Dublin Shamrock Festival, Inc. Cm. Moffatt thought that the issue of whether to allow alcoholic beverages would have to be put before DSRSD, as they currently own the property. CM-7-185 Regular Meeting June 13, 1988 Mayor Jeffery indicated that the Council is setting policy for the property. Mr. Ambrose advised that we could condition it dependent upon the transfer. Cm. Moffatt questioned what kind of signs the Committee was requesting. Ms. Lowart indicated they would be mainly directional signs, and banners on the Sports Grounds fence. They are also trying to get a hot air balloon donated. Cm. Moffatt felt that the Council might be setting a precedence by allowing them free use of the grounds. Other groups might expect this also. Cm. Vonheeder indicated that this Board is made up of people representing many organizations. Mr. Ambrose suggested that the Committee be required to submit a listing of where all signs will be placed to the Public Works Department. Cm. Snyder indicated he did not view this as being different from other community groups who put up signs, for instance when the Murray School District holds their annual flea market. Cm. Hegarty indicated he would be more comfortable if the Public Works people review the list. Mayor Jeffery suggested adding to Condition 5 "You must receive approval from Public Works for placement". She did not feel that they could afford that many signs anyway. On motion of Cm. Hegarty, seconded by Cm. Vonheeder, and by unanimous vote, the Council approved the requests of the Shamrock Potato Festival Committee and directed Staff to work with the Committee to implement their requests. OTHER BUSINESS Bu. dget and Five-Year Capital Improvement Program City Manager Ambrose passed out the completed Budgets and Capital Improvement Programs to the Council. The meetings have been scheduled for June 21, 22, and 23, 1988 in the East Room at Shannon Community Center. BART Mayor Jeffery reported that she had attended a meeting this morning with BART. They are talking about going out for the EIR engineering. They expect that this will take a year and she did not think they even want to talk Park & Ride Lot until this comes back. CM-7-186 Regular Meeting June 13, 1988 Mr. Ambrose indicated that this has consistently been their position since the Park & Ride Lot issue was litigated. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 8'40 p.m., to a special adjourned regular meeting on June 21, 1988, at 7'00 p.m., at the Shannon Community Center East Room. ATTEST' CM-7-187 Regular Meeting June 13, 1988