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HomeMy WebLinkAbout05-23-1988REGULAR MEETING - May 23, 1988 A regular meeting of the City Council of the City of Dublin was held on Monday, May 23, 1988, in the meeting room of the Dublin Library. The meeting was called to order at 7'34 p.m., by Mayor Linda Jeffery. ROLL CALL PRESENT' Councilmembers Hegarty, Moffatt, Snyder and Mayor Jeffery. ABSENT' Councilmember Vonheeder (due to illness). PLEDGE OF ALLEGIANCE The Mayor led the Council, Staff and those present in the pledge of alle- giance to the flag. * * * * P.roperty Maintenance Ordinance Jose Cantu, 6768 Hyde Court, stated that with regard to 'the new Property Maintenance Ordinance, he is completely in favor of the effort to clean up Dublin. He indicated he was doing his share to keep his area clean. He did not feel that he should have to call every time on every neighbor. Out of 19 homes on Hyde Court, one has two boats in the front yard, one has a cord of logs on their front porch, another has two disabled vehicles on the driveway, with a broken basketball net and a broken commode on the side of the house, another uses his home for a personal business of repairing vehicles. He indicated he could go on and on. He questioned who would pay the difference in his home if it doesn't keep up with the appreciation value of the other homes in Dublin. He stated he asked this facetiously, but did need help from the City. Mayor Jeffery suggested that Mr. Cantu talk with City Staff. CONSENT CALENDAR On motion of Cm. Moffatt, seconded by C~n. Hegarty, and by unanimous vote, (Cm. Vonheeder absent), the Council took the following actions' Approved Minutes of Regular Meeting of May 9, 1988; Received a Report prepared by the Recreation Director related to Winter Quarter Recreation Activities; Adopted RESOLUTION NO. 69 - 88 APPROVING AN AGREEMENT FOR THE EXCHANGE OF CITY OF SAN LUIS OBISPO FEDERAL AID URBAN FUNDS FOR CITY OF DUBLIN GENERAL FUNDS &*&*&*&*&*&*&*&*&*&*&*&*&*&*&*&*&*&.&*&*&*&*&*&*&*&*&*&*&*&.&.&.&.&.&.&.&.& CM-7-172 Regular Meeting May 23,, 1988 Adopted RESOLUTION NO. 70 - 88 AUTHORIZING THE USE OF NIGHT DEPOSIT SERVICES FROM THE BANK Denied a claim submitted on behalf of Donald C. Biddle and Donna Maria Biddle and directed Staff to notify the claimants and the City's Insurance Provider; Awarded bid for janitorial services of the Dublin Senior Center to Central Cleaning Company ($675 per month), and authorized the Mayor to execute the agreement; Adopted RESOLUTION NO. 71 - 88 and ESTABLISHING POLICIES AND PROCEDURES FOR THE USE OF THE VALLEY COMMUNITY SWIM CENTER RESOLUTION NO. 72 - 88 ESTABLISHING RENTAL RATES FOR THE USE OF THE VALLEY COMMUNITY SWIM CENTER Authorized Staff to circulate an RFP for a Telecommunications Consultant for the Civic Center and to review the proposals received; Authorized Staff to advertise Contract 88-7, San Ramon Road Improvements Phase III for bids; Adopted RESOLUTION NO. 73 - 88 APPROVING PRELIMINARY ENGINEER'S REPORT CONFIRMING DIAGRAM AND ASSESSMENT (TRACT 5511) LANDSCAPING & LIGHTING MAINTENANCE ASSESSMENT DISTRICT 86-1 and RESOLUTION NO. 74 - 88 APPOINTING TIME AND PLACE OF HEARING PROTESTS IN RELATION TO PROPOSED ASSESSMENTS (TRACT 5511) LANDSCAPING & LIGHTING MAINTENANCE ASSESSMENT DISTRICT 86-1 Adopted RESOLUTION NO. 75 - 88 APPROVING PRELIMINARY ENGINEER'S REPORT CONFIRMING DIAGRAM AND ASSESSMENT STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT &* &* &* &* &* &* &* &* &* &* &* &* &* &* &* &* &* &* &* &* &* &* &* &* &* &* &* &* &* &* &* &* &* &* &* &* &* & CM-7-173 Regular Meeting May 23, 1988 and RESOLUTION NO. 76 - 88 APPOINTING TIME AND PLACE OF HEARING PROTESTS IN RELATION TO PROPOSED ASSESSMENTS STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT Approved Warrant Register in the amount of $.940,806.98 (corrected to $940,805.98). Cm. Snyder requested that the item related to the Shannon Community Center Facility Use Policy revisions be pulled for discussion. Cm. Snyder questioned how the rental of the center is handled when the Chamber of Commerce uses it to hold a trade show. Mayor Jeffery advised that the Chamber is a non-profit entity. Cm. Snyder then stated that the Chamber members gather for purposes of gain. Recreation Director Lowart advised that they have previously been charged under Classification 3 as a group. We have not allowed a business to come in to make a'profit. A new classification (#6) has been added. Cm. Moffatt questioned if the Chamber is charged the commercial rate. Ms. Lowart advised that they are currently being charged as a non-profit group for all their activities. Staff would need to determine what type of a function the trade show falls under. Cm. Moffatt did not feel that the trade show is a commercial endeavor, although it is certainly a part of commerce. He did not feel the Chamber should have to pay a commercial rate for this activity. He felt the Chamber should be included under Category #3 as a community group. Mayor Jeffery questioned City Attorney Nave related to this and Mr. Nave advised that this would be a question of policy rather than a legal question. Cm. Snyder advised that businesses in other communities can also belong to the Dublin Chamber and come in and advertise at our expense. He questioned if 51% of the Chamber's membership are Dublin residents. Staff responded that this was probably not the case. Cm. Hegarty questioned the difference in the rate. Ms. Lowart advised that the difference would be $45/hr vs. $100/hr. Mayor Jeffery felt that it comes down to the fact that the Chamber's status is typically that of a non-profit group. Perhaps we should look at adding a category for non-profit business functions. Cm. Snyder advised that he has been to enough trade shows to know that they are there to make money. &*&*&*&*&*&*&*&*&*&*&*&*&*&*&*&*&*&*&*&*&*&*&*&*&*&*&*&*&*&*&*&*&*&*&*&*&*& CM-7-174 Regular Meeting May 23, 1988 Ms. Lowart indicated that Staff could look at how other communities handle this type of a function. Mayor Jeffery announced that this item was tabled until the next Council meeting. Cm. Moffatt indicated he would like to see information go out to the Chamber of Commerce and other businesses for their input. DUBLIN SENIOR CENTER DEDICATION CEREMONIES Recreation Director Lowart advised that the Senior Center renovation is nearing completion. The Senior Center Advisory Committee met in April and devised recommendations that would include a dedication to be held on Saturday, July 16, 1988, from 1:30 p.m. to 5:00 p.m. Invitations would be sent to dignitaries and the reception would include brief speeches by Mayor Jeffery, Senator Lockyer, Supervisor Campbell, Assemblyman Baker and Barbara Hellmuth from the Area Agency on Aging. There would be prizes for the oldest person and the longest married couple. They would raffle prizes such as trips, dinners, etc. The Park & Recreation Commission discussed the preliminary plans and agreed with the plans established thus far. Cm. Moffatt questioned if the prizes would be donated. Ms. Lowart reported that they will seek donations from local merchants. Mayor Jeffery did not feel certain that prizes are appropriate and felt it would be much more friendly to give something to everyone, such as a flower. She questioned the hours of the event as it seems like a long~time. Cm. Hegarty indicated he does not like raffles, but felt the idea of a flower being given to everyone was a good one. He also thought that dance music would be a nice touch. Beth Howard, a Park & Recreation Commissioner, indicated that most of the stuff would be door prizes. The thinking behind the length of the event would be to have the seniors be able to mingle around and get to know one another. The Council agreed that the City would purchase the flowers, and Cm. Snyder felt that perhaps Tom Kitayama might be willing to donate them. The Council also felt it would be a good idea to contact LAVTA to see if they could provide Wheels transportation to the Senior Center event. On motion of Cm. Hegarty, seconded by Cm. Moffatt, and by unanimous vote (Cm. Vonheeder absent), the Council authorized Staff to proceed with the dedication ceremony activities, and incorporate the changes discussed. &*&*&*&*&*&*&*&*&*&*&*&*&*&*&*&*&*&*&*&*&*&*&*&*&*&*&*&*&*&*&*&*&*&*&*&*&*& CM-7-175 Regular Meeting May 23, 1988 REQUEST FOR PROPOSALS - CITY AUDITOR Finance Director Molina advised the Council that the City entered into an agreement with Perry H. Carter, CPA, on January 14, 1985, to provide audit services for the period ending June 30, 1985. The Council also stated the need to rebid for auditing services for a 4-year term beginning with Fiscal Year 1986-87. In early 1987, the Council agreed to continue contracting with Mr. Carter's firm for the provision of audit services. Mr. Molina advised that Mr. Carter recently transferred most of his accounts and staff to another auditing firm. This change may necessitate the need to rebid the audit services contract. The proposal should extend at least 3 years, beginning with the current year, and the Council may wish to continue with the 4-year time frame. Cm. Moffatt stated he thought Mr. Carter would be associating himself with another company and would still be doing auditing. Mr. Molina indicated that Mr. Carter's new firm would be willing to provide auditing service, but their price is almost doubled. On motion of Cm. Hegarty, seconded by Cm. Snyder, and by unanimous vote, (Cm. Vonheeder absent), the Council authorized Staff to issue the Request for Proposals to Certified Public Accountants for the provision of Financial and Compliance Audit services. OTHER BUSINESS Toxic Waste Disposal Cm. Moffatt reported that he had attended a couple of solid waste meetings and is becoming aware that many people in different cities are not disposing of 'toxic waste materials properly, such as automobile oil, which is being dumped down the sewer. Cm. Moffatt questioned if we have a facility that takes this type of waste. City Manager Ambrose indicated that we have a telephone number that Staff gives out for this particular type of waste. Mayor Jeffery suggested putting the number in the City Newsletter. Cm. Snyder also felt an easy solution to this situation would be to poll the service stations in the area. Potential Funding for Library Uses Cm. Hegarty reported that he attended the Library Conference last week in Sacramento. He advised that Delaine Eastin is sponsoring a bill, being discussed as the "sin tax" which would tax cigars, snuff and pipe tobacco and earmark the funds for library uses. Many of t~e legislators are not in favor of earmarking funds for special use. &*&*&*&*&*&*&*&*&*&*&*&*&*&*&*&*&*&*&*&*&*&*&*&*&*&*&,&,&,&,&,&,&,&*&,&,&,& CM-7-176 Regular Meeting May 23, 1988 Assemblyman~ Bill Baker was very helpful last year in obtaining funding for the library illiteracy program. Service Groups Sign, Cm. Hegarty advised that someone recently contacted him regarding the sign on the corner of San Ramon Road and Amador Valley Boulevard that lists the various services groups in town. The person would like to see something done abOut the sign. City Engineer Thompson thought the sign was on private property. The Chamber of Commerce keeps it up and he thought it was recently painted. Cm. Snyder suggested that Cm. Hegarty have the person contact the Chamber of Commerce related to this sign. Heritage Park Cm. Hegarty stated that Gus Nichandros had recently spoken to him and stated his permits were being held up because he is unwilling to comply with paying for the entrance improvements off Dublin Boulevard into the Heritage Park complex. There is erosion there. There are 3 entrances into this area and Mr. Nichandros is balking at having to pay the whole amount. He is willing to pay his fair share, but felt that others should pay their portion. Planning Director Tong indicated he was unaware of any permits being held up. Mayor Jeffery requested that Staff investigate this situation and contact Mr. Nichandros to advise him that the City is looking into this for him. Newsletter Proposition Mayor Jeffery indicated that she recently read something about a Proposition on the ballot which limits newsletters paid for by a city. She assumed that this referred to political newsletters, but requested that Staff check into this to make sure it does not affect the City's Newsletter sent to all residents. City Attorney Nave stated he would investigate this. &*&~&-&*&*&*&*&*&*&*&*&^&*&*&*&*&*&*&*&*&*&*&*&^&*&*&*&*&*&*&*&*&*&*&*&*&*& CM-7-177 Regular Meeting May ~23, 1988 ADJOURNMENT There being no further business to come before the Council. the meeting was adjourned at 8'22 p.m. ATTEST- May~fr ~ ~ &*&*&*&*&*&*&*&*&*&*&*&*&,&*&*&,&*&*&,&,&,&,&,&.&,&,&,&,&,&,&,&,&,&,&,&,&,& CM-7-178 Regular Meeting May 23, 1988