HomeMy WebLinkAbout09-23-2015 Approved YAC MinutesYOUTH ADVISORY COMMI TTEE
REGULAR MEETING
Minutes
CITY OF DUBLIN
September 23 , 2015
The September 23, 2015 meeting of the Youth Advisory Committee was called to order at
7:00 PM at the Dublin Senior Center, Dublin, California, by Chair Bedi.
PLEDGE OF ALLEGIANCE
Youth Advisory Committee Vice-Chair Nicki Butler led the Pledge of Allegiance.
ROLL CALL
Committee Members (CM) Present: Bedi, Meghan Butler, Nicki Butler, Sophie Butler,
Goel, Marquez, Nuruddin, Rajikumar, Tran, Won,
Wong
Alternate Committee Members Present: Nunez, Tomlinson
Committee Members Absent: Alini, Sher, Shah
Liaison Absent: Tabaracci, Parks and Community Services
Commission Liaison
Staff Present: McPherson, Middleton, City Clerk Soto
ORAL COMMUNICATIONS
3.1 Public Comments – None
APPROVAL OF MINUTES
4.1 Regular Meeting August 26, 2015
On a motion by Vice-Chair Nicki Butler, seconded by Chair Bedi and by a vote of 11-0-0, the
Youth Advisory Committee Members voted to approve the minutes of the regular meeting of
August 26, 2015 as presented.
WRITTEN COMMUNICATIONS – None
UNFINISHED BUSINESS – None
NEW BUSINESS
7.1 Review of Robert’s Rules of Order and Brown Act
City Clerk Soto provided an overview of Robert’s Rules of Order and the Brown Act. City Clerk
Soto emphasized that the Brown Act ensures the Public is properly noticed of all meetings and
prevents Youth Advisory Committee Members from making decisions without the Public’s
input.
YAC Minutes – September 23, 2015 – Page 2 of 2
7.2 Youth Advisory Committee Work Plan for 2015-2016
Staff presented the specifics of the Work Plan as outlined in the staff report. Chair Bedi
requested to add the Spring Eggstravaganza to the list of volunteer events. CM Marquez
inquired about collecting uneaten Halloween candy to send to US Soldiers. Staff recommended
proposing candy collection in 2016 due to timeline constraints. Vice-Chair Nicki Butler
requested to create a Google Sheet in which Youth Advisory Committee Members are able to
sign up for event volunteer shifts. CM Member Won inquired about past volunteer attendance
and suggested that the Youth Advisory Committee create a Twitter account to better inform
the Dublin Youth of upcoming events and volunteer opportunitie s. Staff agreed to discuss the
suggestion with the City’s Public Information Officer. Vice-Chair Nicki Butler proposed creating
a youth specific volunteer event similar to Dublin Pride. For the event CM Goel suggested
working with Non-Profit Organizations such as Yours Humanly, who gained fundraising for
schools destroyed by the Nepal Earthquake. Staff recommended adding a youth focused
component to Dublin Pride 2016 and to further consider creating an independent event in
2017. Chair Bedi made a motion to accept the Work Plan. Youth Advisory CM Megan Butler
seconded the motion. By a vote of 11-0-0 the Youth Advisory Committee Members approved
the Youth Advisory Committee Work Plan for 2015-2016.
7.3 2015-2016 Youth Mini Grant Program and Work Plan
Staff presented the specifics of the item as outlined in the staff report. Vic e-Chair Nicki Butler
encouraged Youth Advisory Committee Members to inform clubs of the Youth Mini Grant
opportunity to ensure a variety of groups apply for the Youth Mini Grant. Staff encouraged the
Youth Advisory Committee meet in December to ensure the groups are awarded in January.
Vice-Chair Nicki Butler moved to cancel the Youth Advisory Committee’s regular meeting on
December 23, 2015 and schedule a Special Meeting on December 9, 2015. CM Nunez seconded
the motion. By a vote of 11-0-0 the Youth Advisory Committee Members voted to approve a
Special Youth Advisory Committee Meeting on December 9, 2015.
OTHER BUSINESS
8.1 Dublin Library Winter Carnival Fundraiser
Mary Ayers from the Dublin Public Library informed the Youth Advisory Committee of the
Dublin Library Teen Advisory Group’s plans for a Carnival in September 2016. The purpose of
the Carnival will be to promote Library Card Month and will include activity booths and
entertainers. The Youth Advisory Committee thanked the Library for providing the information.
ADJOURNMENT
There being no further business, the meeting was adjourned at 8:13 PM by Chair Bedi.
Minutes prepared by Kristen Middleton, Senior Office Assistant.
______________________________
Neil Bedi
Chairperson
ATTEST: _________________________________
Lisa McPherson
Recreation Supervisor