HomeMy WebLinkAbout11-14-2018 YAC Agenda PacketNovember 14, 2018 Dublin Youth Advisory Committee AgendaPage 1 of 2
SPECIAL MEETING
Wednesday, November 14, 2018, 7:00 PM
Dublin Senior Center, 7600 Amador Valley Boulevard
DUBLIN YOUTH
ADVISORY COMMITTEE
A G E N D A
• Agendas and Staff Reports are posted on the City’s Internet Website (www.dublin.ca.gov)
• A complete packet of information containing Staff Reports and exhibits relate to each item is available of public
review at least 72 hours prior to a Youth Advisory Committee Meeting or, in the event that it is delivered to
Youth Advisory Committee members less than 72 hours prior to a Youth Advisory Committee Meeting, as soon
as it is so delivered.
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. ORAL COMMUNICATIONS
2.1. Public Comment
At this time, the public is permitted to address the Youth Advisory Committee on non-agendized items. Please step to the
podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In
accordance with State Law, no action or discussion may take place on any item not appearing on the posted ag enda. The
Youth Advisory Committee may respond to statements made or questions asked, or may request Staff to report back at a
future meeting concerning the matter. Any member of the public may contact the Recording Secretary’s Office related to
the proper procedure to place an item on a future Youth Advisory Committee agenda. The exceptions under which the
Youth Advisory Committee MAY discuss and/or take action on items not appearing on the agenda are contained in
Government Code Section 54954.2(b)(1)(2)(3).
3. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the Youth Advisory
Committee with one single action. Members of the audience, Staff or the Youth Advisory Committee who would like an item
removed from the Consent Calendar for purposes of public input may request the Chair to remove the item.
3.1. Minutes of the October 24, 2018 Regular Youth Advisory Committee Meeting
The Youth Advisory Committee will consider approval of the minutes of the October
24, 2018 Regular meeting.
STAFF RECOMMENDATION:
Approve the minutes of the October 24, 2018 Regular Youth Advisory Committee
meeting.
4. WRITTEN COMMUNICATION
5. PUBLIC HEARING
6. UNFINISHED BUSINESS
7. NEW BUSINESS
7.1. Youth Advisory Committee Youth Mini Grant Program Applications Review
and Selection
The Youth Advisory Committee members will review and rate the Youth Mini Grant
applications. Through this process the Committee will select qualified applicants to
attend the Youth Advisory Committee Special Meeting on December 5, 2018 and
November 14, 2018 Dublin Youth Advisory Committee Agenda Page 2 of 2
provide a five-minute presentation regarding the organization’s/club’s funding
request.
STAFF RECOMMENDATION:
Review and rate each Mini Grant application, select qualified applicants, and direct
Staff to notify applicants on November 16, 2018.
8. OTHER BUSINESS
Brief information only reports from the Committee and/or Staff, including committee reports and reports by the
Committee related to meetings attended at City expense (AB1234).
9. ADJOURNMENT
This AGENDA is posted in accordance with Government Code Section 54954.2(a)
If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate
alternative formats to persons with a disability, as required by Section 202 o f the Americans with Disabilities Act of
1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make
a request for disability-related modification or accommodation, please contact the City Clerk’s Offic e (925) 833-
6650 at least 72 hours in advance of the meeting.
Mission
The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, and fosters
new opportunities.
Vision
Dublin is a vibrant city committed to its citizens, natural resources and cultural heritage. As Dublin grows, it will
balance history with progress, to sustain an enlightened, economically balanced and diverse community.
Dublin is unified in its belief that an engaged and informed community encourages innovation in all aspects of City
life, including programs to strengthen our economic vitality, and preserve our natural surroundings through
environmental stewardship and sustainability. Dublin is dedicated to promoting an active and healthy lifest yle
through the creation of first-class recreational opportunities, facilities and programs.
Page 1 of 1
STAFF REPORT
YOUTH ADVISORY COMMITTEE
DATE: November 14, 2018
TO: Honorable Chair and Commissioners
FROM:
Lisa McPherson, Recreation Manager
SUBJECT:
Minutes of the October 24, 2018 Regular Youth Advisory Committee
Meeting
Prepared by: Lisa McPherson, Recreation Manager
EXECUTIVE SUMMARY:
The Youth Advisory Committee will consider approval of the minutes of the October 24,
2018 Regular meeting.
STAFF RECOMMENDATION:
Approve the minutes of the October 24, 2018 Regular Youth Advisory Committee
meeting.
FINANCIAL IMPACT:
N/A
DESCRIPTION:
The Youth Advisory Committee will consider approval of the minutes of the October 24,
2018 Regular meeting.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
N/A
ATTACHMENTS:
1. October 24, 2018 Minutes
3.1
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YOUTH ADVISORY COMMITTEE MINUTES
Wednesday, October 24, 2018
Youth Advisory Committee October 24, 2018
Regular Meeting P a g e | 1
1. Call to Order and Pledge of Allegiance - The meeting was called to order at 7:00 p.m.
by Vice Committee Sofia Huang. The pledge of allegiance was recited by those present
at the meeting.
Attendee Name Title
Status
Wesley Wong Committee Chair Absent
Sophia Huang Committee Member Present
Sarah Bray Committee Member Present
Steven Chan Committee Member Present
Hollis Carey Committee Member Present
Darren Furtado Committee Member Present
Saanya Goel Committee Member Present
Medha Gowda Committee Member Present
Aleena Imran Committee Member Present
Rithu Lakshman Committee Member Absent
Rhea Mitr Committee Member Present
Siri Phaneendra Committee Member Present
Mahathi Vurimi Committee Member Absent
Anaika Bedi Committee Member Present
Trishala Jain Committee Member Present
Mihika Sharma Committee Member Present
Shaina Goel PCS Student Representative Present
2. Oral Communications
2.2. Public Comment
No public comments were made.
3. Consent Calendar
3.1. Approved the minutes of the September 26, 2018 Regular meeting.
RESULT: ADOPTED
MOVED BY: D.FURTADO
SECOND: A. IMRAN
AYES: S HUANG, S. BRAY, S. CHAN, H. CAREY, S. GOEL, M.
GOWDA, R. MITR, S. PHANEEDNDRA, A. BEDI, T. JAIN, M.
SHARMA
ABSENT: W. WONG, R. LAKSHMAN, M. VURIMI
4. Written Communication - None
3.1.a
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Youth Advisory Committee October 24, 2018
Regular Meeting P a g e | 2
5. Public Hearing - None
6. Unfinished Business - None
7. New Business
7.1. Tree Lighting Ceremony
Henry Siu, Recreation Coordinator, presented the specifics of the item as outlined
in the Staff Report.
The Committee received the report.
7.2. Tri-Valley Youth Advisory Committee Roundtable Event
Henry Siu, Recreation Coordinator, presented the specifics of the item as outlined
in the Staff Report.
The Committee received the report.
7.3. 2019 Dublin Benefit Concert Timeline and Work Plan
Henry Siu, Recreation Coordinator, presented the specifics of the item as outlined
in the Staff Report.
The Committee provided feedback on the Work Plan.
On motion by Committee Member (IMRAN, ALEENA), seconded by Committee
Member (PHANEENDRA, SIRI), with Committee Members (WONG, LAKSHMAN
AND VURIMI) absent and by unanimous vote, the Committee recommended
Committee Members (IMRAN, PHANEENDRA AND FURTADO) to serve on the
benefit concert subcommittee.
8. Other Business
Committee Members provided informational reports on recent events and meetings attended.
9. Adjournment
The meeting was adjourned at 7:27 PM.
Minutes prepared by Henry Siu, Recreation Coordinator
3.1.a
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Youth Advisory Committee October 24, 2018
Regular Meeting P a g e | 3
____________________________________
Sofia Huang
Youth Advisory Committee Vice Chair
ATTEST:
________________________________________
Henry Siu
Recreation Coordinator
3.1.a
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STAFF REPORT
YOUTH ADVISORY COMMITTEE
DATE: November 14, 2018
TO: Honorable Chair and Commissioners
FROM:
Lisa McPherson, Recreation Manager
SUBJECT:
Youth Advisory Committee Youth Mini Grant Program Applications Review
and Selection
Prepared by: Lisa McPherson, Recreation Manager
EXECUTIVE SUMMARY:
The Youth Advisory Committee members will review and rate the Youth Mini Grant
applications. Through this process the Committee will select qualified applicants to
attend the Youth Advisory Committee Special Meeting on December 5, 2018 and
provide a five-minute presentation regarding the organization’s/club’s funding request.
STAFF RECOMMENDATION:
Review and rate each Mini Grant application, select qualified applicants, and direct Staff
to notify applicants on November 16, 2018.
FINANCIAL IMPACT:
The Mini Grant program has a total of $1,600 budgeted in Fiscal Year 2018-2019.
DESCRIPTION:
Each year, the Youth Advisory Committee Youth Mini Grant program is offered to
Dublin-based youth organizations/clubs to apply for grant funding. On Friday, October 5,
2018, Staff distributed the Youth Mini Grant application link to Dublin High School, Wells
Middle School, Fallon Middle School, St Raymond’s, Valley Christian, and Quarry Lane
schools. Staff also emailed the Committee the Youth Mini Grant application link for them
to distribute. The deadline for Dublin-based youth organizations/clubs to submit their
application was due at 5:00 PM on Friday, October 26, 2018.
The Committee members will review and rate the following applications that were
received by the deadline:
Teens United for Education
Girls Who Code
7.1
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Page 2 of 3
Gaels Connect
Dublin High School HOSA
Quarry Lane Environmental Club
Boy Scouts of America Troop 905
Valley Children's Museum
Submittals received by the deadline; however, are missing an application:
Gael Force Build Club (Robotics)
Dublin High School Science Olympiad
Submittals received by the deadline; however, are missing Section B (supplemental
questions):
Wells Middle School Leadership
Fallon Middle School Student Council
P.A.T.C.H Club
Junior Coach Golf
Mango Foundation
Qualified applicants will be invited to give a five-minute presentation at the Special
Meeting of the Youth Advisory Committee on December 5, 2018. After the
presentations, the Committee members will deliberate and discuss the amount of grant
funding recommendation for each organization/club.
Staff will then present and seek approval for the Committee’s recommendation at the
December 18, 2018, City Council meeting. After which time, awarded grantees will be
notified by phone and email before December 21, 2018 of their success and grant
amount.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A copy of this Staff Report was sent to the applicants.
ATTACHMENTS:
1. Youth Mini Grant Criteria Rating Sheet
Teens United for Education
Girls Who Code
Gaels Connect
Dublin High School HOSA
Quarry Lane Environmental Club
Boy Scouts of America Troop 905
Valley Children's Museum
Gael Force Build Club (Robotics) - Missing Application
Dublin High School Science Olympiad - Missing Application
7.1
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Page 3 of 3
Wells Middle School Leadership - Missing Section B (Supplemental Questions)
Fallon Middle School Student Council - Missing Section B (Supplemental Questions)
P.A.T.C.H Club - Missing Section B (Supplemental Questions)
Junior Coach Golf - Missing Section B (Supplemental Questions)
Mango Foundation - Missing Section B (Supplemental Questions)
7.1
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City of Dublin
Youth Advisory Committee
Mini Grant Rating F orm
Organization: ______________________________ Program: _______________________________
PROPOSAL SCORE
Maximum of 15 points
RECOMMEND FUNDING Yes No
Total Requested Total Recommended
RECOMMENDING FUNDING FOR THE FOLLOWING YOUTH ACTIVITIES: (CHECK ONE).
SCHOOL CLUB SPORT ORGANIZATION PREFORMING ARTS CULTURAL AWARENESS
HEALTH AWARENESS OTHER YOUTH ACTI VITY/ORGANIZATION ___________________
THE WORD “PROGRAM” IS USED BELOW ON THI S FORM TO INCLUDE SERVICES, ACTIVITIES OR IMPROVEMENTS.
1. Organization/Management
Youth benefitting from or involved with the project must include 75% Dublin residents who are of middle
school or high school age.
The youth organization/group, as presented in the application, is able to achieve the stated goals and outcomes.
The youth organization/group has completed all required aspects of the application process.
The youth organization/group has an adult sponsor that assists in the management or oversight of the
organization/group.
(Maximum of 5) ______
2. Needs/Benefit
The recipients is the appropriate target group ( 75% Dublin youth)
The youth organization/group provides an activity to Dublin residents that other organizations do not provide.
Applicant’s proposed activity supports projects and programs serving or benefitting Dublin youth.
The youth organization/group collaborates with other youth oriented organizations.
(Maximum of 5) ______
3. Funding/ Budget
The youth organization/group described in detail what the funds will be used for
The youth organization/group described how they will provide verification to the YAC that the funds were
used as proposed
(Maximum of 5) ______
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Packet Pg. 29
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Packet Pg. 30
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Packet Pg. 31
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Packet Pg. 32
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Packet Pg. 33
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Packet Pg. 34
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Packet Pg. 35
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Packet Pg. 36
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Packet Pg. 37
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Packet Pg. 38
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Packet Pg. 39
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Packet Pg. 40
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Packet Pg. 41
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Packet Pg. 42
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Packet Pg. 43
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Packet Pg. 44
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Packet Pg. 45
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Packet Pg. 46
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Packet Pg. 47
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Packet Pg. 48
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Packet Pg. 62
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Packet Pg. 63
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