HomeMy WebLinkAbout02-26-2020 YAC Agenda PacketFebruary 26, 2020 Dublin Youth Advisory Committee AgendaPage 1 of 2
REGULAR MEETING
Wednesday, February 26, 2020, 7:00 PM
Dublin Senior Center, 7600 Amador Valley Boulevard
DUBLIN YOUTH
ADVISORY COMMITTEE
A G E N D A
• Agendas and Staff Reports are posted on the City’s Internet Website (www.dublin.ca.gov)
• A complete packet of information containing Staff Reports and exhibits relate to each item is available of public
review at least 72 hours prior to a Youth Advisory Committee Meeting or, in the event that it is delivered to
Youth Advisory Committee members less than 72 hours prior to a Youth Advisory Committee Meeting, as soon
as it is so delivered.
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. ORAL COMMUNICATIONS
2.1. Public Comment
At this time, the public is permitted to address the Youth Advisory Committee on non-agendized items. Please
step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED
THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not
appearing on the posted agenda. The Youth Advisory Committee may respond to statements made or questions
asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public
may contact the Recording Secretary’s Office related to the proper procedure to place an item on a future Youth
Advisory Committee agenda. The exceptions under which the Youth Advisory Committee MAY discuss and/or
take action on items not appearing on the agenda are contained in Government Code Section
54954.2(b)(1)(2)(3).
3. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the Youth
Advisory Committee with one single action. Members of the audience, Staff or the Youth Advisory Committee
who would like an item removed from the Consent Calendar for purposes of public input may request the Chair
to remove the item.
3.1. Minutes of the January 22, 2020 Regular Youth Advisory Committee Meeting
The Youth Advisory Committee will consider approval of the minutes of the January
22, 2020 Regular meeting.
STAFF RECOMMENDATION:
Approve the minutes of the January 22, 2020 Regular Youth Advisory Committee
meeting.
4. WRITTEN COMMUNICATION
5. PUBLIC HEARING
6. UNFINISHED BUSINESS
7. NEW BUSINESS
7.1. Recruitment Process for the 2020-21 Youth Advisory Committee
The Youth Advisory Committee will receive a report on the recruitment process for
the upcoming Youth Advisory Committee and Student Representative to the Parks
and Community Services Commission for the 2020-21 term.
February 26, 2020 Dublin Youth Advisory Commit tee AgendaPage 2 of 2
STAFF RECOMMENDATION:
Receive report.
7.2. Youth Advisory Committee Annual Report Presentation
The Youth Advisory Committee will discuss their accomplishments during the 2019-
20 term, in preparation for the Annual Report to the City Council and the Parks and
Community Services Commission.
STAFF RECOMMENDATION:
Discuss accomplishments that should be included in the 2019-20 Annual Report.
8. OTHER BUSINESS
Brief information only reports from the commission and/or Staff, including committee reports and reports by
the commission related to meetings attended at City expense (AB1234).
9. ADJOURNMENT
This AGENDA is posted in accordance with Government Code Section 54954.2(a)
If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate
alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of
1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To mak e
a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833 -
6650 at least 72 hours in advance of the meeting.
Mission
The City of Dublin promotes and supports a high quality of life, ensures a safe a nd secure environment, and fosters
new opportunities.
Vision
Dublin is a vibrant city committed to its citizens, natural resources and cultural heritage. As Dublin grows, it will
balance history with progress, to sustain an enlightened, economically balan ced and diverse community.
Dublin is unified in its belief that an engaged and informed community encourages innovation in all aspects of City
life, including programs to strengthen our economic vitality, and preserve our natural surroundings through
environmental stewardship and sustainability. Dublin is dedicated to promoting an active and healthy lifestyle
through the creation of first-class recreational opportunities, facilities and programs.
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STAFF REPORT
YOUTH ADVISORY COMMITTEE
DATE: February 26, 2020
TO: Honorable Chair and Commissioners
FROM:
La Shawn Butler, Parks & Community Services Director
SUBJECT:
Minutes of the January 22, 2020 Regular Youth Advisory Committee
Meeting
Prepared by: Henry Siu, Recreation Coordinator
EXECUTIVE SUMMARY:
The Youth Advisory Committee will consider approval of the minutes of the January 22,
2020 Regular meeting.
STAFF RECOMMENDATION:
Approve the minutes of the January 22, 2020 Regula r Youth Advisory Committee
meeting.
FINANCIAL IMPACT:
None.
DESCRIPTION:
The Youth Advisory Committee will consider approval of the minutes of the January 22,
2020 Regular meeting.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Minutes of the January 22, 2020 Regular Youth Advisory Committee Meeting
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YOUTH ADVISORY COMMITTEE MINUTES
Wednesday, January 22, 2020
Youth Advisory Committee January 22, 2020
Regular Meeting P a g e | 1
1. Call to Order and Pledge of Allegiance - The meeting was called to order at 7:01 p.m.
by Committee Vice Chair, Steven Chan. The pledge of allegiance was recited by those
present at the meeting.
Attendee Name Title Status
Trishala Jain Committee Chair Absent
Divyansh Agrawal Committee Member Present
Hollis Carey Committee Member Present
Steven Chan Vice Chair Present
Kandace Chen Committee Member Present
Mannat Dhot Committee Member Present
Saanya Goel Committee Member Present
Akul Gowda Committee Member Present
Medha Gowda Committee Member Present
Visvesh Jegadheesh Committee Member Present
Rithu Lakshman Committee Member Present
Grace Marnon Committee Member Present
Romal Mitr Committee Member Absent
Harsimar Saini Committee Member Present
Moises Vazquez Committee Member Absent
Diya Vij Committee Member Absent
Siri Phaneendra PCS Student Representative Present
2. Oral Communications
2.1. Public Comment - None
3. Consent Calendar
3.1. Approved the minutes of the December 11, 2019 special meeting.
RESULT: ADOPTED [UNANIMOUS]
MOVED BY: Harsimar Saini, Commissioner
SECOND: Divyansh Argrawal, Commissioner
AYES: Agrawal, Carey, Chan, Chen, Dhot, Goel, A. Gowda, M. Gowda,
Jegadheesh, Lakshman, Marnon, Saini
ABSENT: Jain, Mitr, Vazquez, Vij
4. Written Communication - None
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Youth Advisory Committee January 22, 2020
Regular Meeting P a g e | 2
5. Public Hearing – None
6. Unfinished Business - None
7. New Business
7.1. Tri Valley Teen Job and Career Fair
Henry Siu, Recreation Coordinator, presented the specifics of the item as
outlined in the Staff Report.
The Committee received the report.
7.2 Youth Advisory Committee Booth at the Dublin St. Patrick's Day Festival
Henry Siu, Recreation Coordinator, presented the specifics of the item as
outlined in the Staff Report
The Committee received the report.
8. Other Business
Committee Members provided informational reports on recent events and meetings attended.
Henry Siu, Recreation Coordinator reminded the Committee of the Dublin Benefit Concert
Subcommittee meeting held on Wednesday, January 29, 2020 at 4:30 p.m. at the Dublin
Senior Center.
Laura Johnston, Recreation Supervisor updated the Committee on the Mini Grant Proposal
process stating that the Parks and Community Services Commission would receive a report
at a special meeting on Monday, January 27, 2020. City Council will review the report at their
next regularly scheduled meeting, Tuesday, February 4, 2020.
9. Adjournment
The meeting was adjourned by Committee Vice Chair, Steven Chan at 7:18 PM.
Minutes prepared by Henry Siu, Recreation Coordinator.
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Youth Advisory Committee January 22, 2020
Regular Meeting P a g e | 3
____________________________________
Steven Chan
Youth Advisory Committee Vice Chair
ATTEST:
________________________________________
Henry Siu
Recreation Coordinator
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STAFF REPORT
YOUTH ADVISORY COMMITTEE
DATE: February 26, 2020
TO: Honorable Chair and Commissioners
FROM:
La Shawn Butler, Parks & Community Services Director
SUBJECT:
Recruitment Process for the 2020-21 Youth Advisory Committee
Prepared by: Henry Siu, Recreation Coordinator
EXECUTIVE SUMMARY:
The Youth Advisory Committee will receive a report on the recruitment process for the
upcoming Youth Advisory Committee and Student Representative to the Parks and
Community Services Commission for the 2020-21 term.
STAFF RECOMMENDATION:
Receive report.
FINANCIAL IMPACT:
None.
DESCRIPTION:
The Youth Advisory Committee (YAC) and Student Representative to the Parks and
Community Services Commission (Student Representative) each have 12 -month terms
which run from June through May for YAC and July through June for the Student
Representative. The recruitment period takes place in the spring of each year and the
positions are appointed by the City Council, typically in May. Applicants must be Du blin
residents.
Youth Advisory Committee
Per the Bylaws and Rules of Procedure for the Youth Advisory Committee, the Youth
Advisory Committee is composed of a minimum of nine (9) and a maximum of thirteen
(13) youth members, plus three (3) alternates. At least three (3) must be from middle
school and six (6) from high school. The YAC generally meets on the fourth Wednesday
of every month at the Dublin Senior Center at 7:00 PM and has the following general
responsibilities:
Provide input on youth services and programming to the Parks and Community
Services Commission, City Council and City Staff.
7.1
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Address issues that affect youth in the community.
Assist with the promotion and implementation of youth activities.
Generate an annual report on the progress of the Youth Advisory Committee.
Additionally, Committee Members are expected to attend all regular meetings and
subcommittee meetings as assigned; attend the activities planned and sponsored by
the Advisory Committee; promote youth activities; and provide support for successful
implementation of youth activities and programs.
Student Representative
The Student Representative to the Parks and Community Services Commission is a
high school student that is one of the (6) six members of the Parks and C ommunity
Services Commission. The Commission generally meets on the third Monday of every
month at the Civic Center at 7:00 PM and has the following general responsibilities:
Consider and make recommendations as it deems necessary to the City Council
and to City Staff in all matters pertaining to the operation and maintenance of an
effective, efficient, and adequate program of parks, recreation and community
services for the citizens of Dublin.
Accept and consider recommendations from the Senior Center Advisory
Committee and the Youth Advisory Committee, and forward the
recommendations to the City Council, as appropriate.
Application Process
The application period will begin Friday, February 28, 2020 and end on Friday, March
27, 2020. Applications will be available online (only) at www.dublin.ca.gov. This year’s
application process will include the following elements:
Online application form.
One letter of recommendation will be required for YAC applications.
Two letters of recommendation will be required for Student Representative
applications.
Applicants are strongly encouraged to attend at least one City Council or
Commission meeting prior to completing the application and before the
application deadline of Friday, March 27, 2020. In the event meeting dates/times
are rescheduled, all meeting dates can confirmed at www.dublin.ca.gov prior to
the meeting date.
o The City Council has two (2) upcoming scheduled meetings on Tuesday,
March 3, 2020 and Tuesday, March 17, 2020 at the Civic Center at 7:00
PM.
o The Planning Commission has two (2) upcoming scheduled meetings on
Tuesday, March 10, 2020 and Tuesday, March 24, 2020 at the Civic
Center at 7:00 PM.
o The Heritage and Cultural Arts Commission has one (1) upcoming
scheduled meeting on Thursday, March 12, 2020 at the Civic Center at
7:00 PM.
o The Parks and Community Services Commission has one (1) upcoming
scheduled meeting on Monday, March 16, 2020.
o The Youth Advisory Committee has one (1) upcoming scheduled meeting
on Wednesday, March 25, 2020 at the Dublin Senior Center at 7:00 PM.
o The Human Services Commission has one (1) upcoming scheduled
meeting on Thursday, March 26, 2020 at the Civic Center at 6:00 PM.
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Current YAC members who meet the qualifications are encouraged to reapply for the
Committee and Student Representative to the Parks and Community Services
Commission and inspire youth within the community to apply for the 2020-21 term using
various marketing efforts at their respective schools and in the community.
Students interested in applying for the Youth Advisory Committee or Student
Representative positions will need to submit a completed online application by the
deadline of Friday, March 27, 2020 by 5:00 PM. All application materials, including
letters of recommendation, must be received by the deadline.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
None.
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STAFF REPORT
YOUTH ADVISORY COMMITTEE
DATE: February 26, 2020
TO: Honorable Chair and Commissioners
FROM:
La Shawn Butler, Parks & Community Services Director
SUBJECT:
Youth Advisory Committee Annual Report Presentation
Prepared by: Henry Siu, Recreation Coordinator
EXECUTIVE SUMMARY:
The Youth Advisory Committee will discuss their accomplishments during the 2019 -20
term, in preparation for the Annual Report to the City Council and the Parks and
Community Services Commission.
STAFF RECOMMENDATION:
Discuss accomplishments that should be included in the 2019-20 Annual Report.
FINANCIAL IMPACT:
None
DESCRIPTION:
Each year, Youth Advisory Committee Members present an Annual Report highlighting
the Youth Advisory Committee’s accomplishments that took place during their current
term. These accomplishments include volunteering at City events, awarding Youth Mini
Grants, engaging in fundraising efforts for the Youth Fee Assistance Program,
participating in the Tri-Valley Teen Job and Career Fair, and completing other projects
that involved the Advisory Committee. The Annual Report will be presented at the April
20, 2020 meeting of the Parks and Community Services Commission and at the May 5,
2020 City Council meeting.
The Youth Advisory Committee’s 2019-20 term accomplishments include the following:
Attended the Tri-Valley Youth Advisory Committee Roundtable at the San
Ramon Community Center on Saturday, November 16, 2019.
Assisted Staff with the City's Tree Lighting Ceremony at the Civic Center on
Thursday, December 7, 2019.
Awarded a total of six youth organizations in Dublin with a Youth Advisory
Committee Mini Grant, totaling $1,600 (Dublin High Teens Unite For Education,
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Dublin High (P.A.T.C.H) Club, Boy Scouts of America - Troop 904,
TEDxYouth@Dublin, Dublin High School Teens United for Education Club and
Quarry Lane’s Environmental Club).
Will assist with the 2020 Tri-Valley Teen Job and Career Fair at the San Ramon
Senior Center on Saturday, March 7, 2020.
Will raise funds for the Youth Fee Assistance Program at the YAC booth during
the St. Patrick’s Day Festival on Saturday and Sunday, March 14-15, 2020.
Will assist Staff with the Spring Eggstravaganza event at Emerald Glen Park to
be held on Saturday, April 11, 2020.
Will partner with the Senior Center Advisory Committee to host a multi -
generational Benefit Concert at the Emerald Glen Amphitheatre, to be held on
Sunday, April 19, 2019.
The Annual Report will be presented by Chair Jain and Vice Chair Chan at the Apr il 20,
2020 Parks and Community Services Commission Meeting and at the May 5, 2020 City
Council Meeting.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None
ATTACHMENTS:
None.
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