HomeMy WebLinkAbout10-28-2020 YAC Agenda PacketOctober 28, 2020 Dublin Youth Advisory Committee AgendaPage 1 of 3
REGULAR MEETING
Wednesday, October 28, 2020, 7:00 PM
Zoom Communications, N/A
DUBLIN YOUTH
ADVISORY COMMITTEE
A G E N D A
• Agendas and Staff Reports are posted on the City’s Internet Website (www.dublin.ca.gov)
• A complete packet of information containing Staff Reports and exhibits relate to each item is available of public
review at least 72 hours prior to a Youth Advisory Committee Meeting or, in the event that it is delivered to
Youth Advisory Committee members less than 72 hours prior to a Youth Advisory Committee Meeting, as soon
as it is so delivered.
MEETING PROCEDURE DURING CORONAVIRUS (COVID-19) OUTBREAK:
• In keeping with the guidelines provided by the State of California and Alameda County
Department of Public Health regarding gatherings during the coronavirus (COVID-19)
outbreak, and recommendations to follow social distancing procedures, the City of Dublin
will adopt the following practices during upcoming commission meetings:
• The Dublin Youth Advisory Committee will hold the meetings remotely via Zoom Video
Communications.
Please click the link below to join the webinar:
https://dublinca.zoom.us/j/86441211778?pwd=UmY2NUllZGwrNUEzQWY1anlkNi9C
Zz09
Passcode: 0n$H8%Mt
• The meeting will begin at 7:00 p.m.
• Online speaker slips will be available at www.dublin.ca.gov, and the public will be able
to call in using a computer/or smart phone via a link which will be provided following
submission of a speaker slip. A telephonic option will also be available.
• Once connected, the public speaker will be placed in an on-line waiting room. While in
the waiting room, the public speaker will hear the meeting while they are connected and
waiting to speak.
• When the agenda item upon which the individual would like to comment is addressed,
the speaker will be announced in the meeting when it is his/her time to speak to the
committee. The speaker will then be moved to the meeting for comment.
1. CALL TO ORDER AND PLEDGE OF ALLEGIENCE
2. ORAL COMMUNICATIONS
2.1 Public Comment
At this time, the public is permitted to address the Youth Advisory Committee on non-agendized items.
Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT
EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place
on any item not appearing on the posted agenda. The Youth Advisory Committee may respond to
statements made or questions asked, or may request Staff to report back at a future meeting concerning the
matter. Any member of the public may contact the Recording Secretary’s Office related to the proper
procedure to place an item on a future Youth Advisory Committee agenda. The exceptions under which
the Youth Advisory Committee MAY discuss and/or take action on items not appearing on the agenda are
contained in Government Code Section 54954.2(b)(1)(2)(3).
October 28, 2020 Dublin Youth Advisory Committee AgendaPage 2 of 3
3. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the Youth
Advisory Committee with one single action. Members of the audience, Staff or the Youth Advisory Committee
who would like an item removed from the Consent Calendar for purposes of public input may request the Chair
to remove the item.
3.1. Approval of the July 31, 2020 Youth Advisory Committee Special Meeting
Minutes
The Youth Advisory Committee will consider approval of the minutes of the July 31,
2020 Special meeting.
STAFF RECOMMENDATION:
Approve the minutes of the July 31, 2020 Youth Advisory Committee Special
meeting.
3.2. Approval of the September 23, 2020 Youth Advisory Committee Regular
Meeting Minutes
The Youth Advisory Committee will consider approval of the minutes of the
September 23, 2020 Regular meeting.
STAFF RECOMMENDATION:
Approve the minutes of the September 23, 2020 Youth Advisory Committee Regular
meeting.
4. WRITTEN COMMUNICATION
5. PUBLIC HEARING
6. UNFINISHED BUSINESS
7. NEW BUSINESS
7.1. Annual Tree Lighting Event
The Youth Advisory Committee members will discuss volunteer assignments at the
annual Tree Lighting event.
STAFF RECOMMENDATION:
Volunteer at the Tree Lighting event on Saturday, December 5, 2020.
7.2. 2021 Dublin Benefit Concert Timeline and Work Plan
The Committee will establish the 2021 Dublin Benefit Concert timeline and work
plan, and appoint members to a subcommittee.
STAFF RECOMMENDATION:
Establish the 2021 Dublin Benefit Concert timeline and work plan. Appoint three
members to serve on the Dublin Benefit Concert Subcommittee.
8. OTHER BUSINESS
9. ADJOURNMENT
This AGENDA is posted in accordance with Government Code Section 54954.2(a)
If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate
alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of
1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof . To make
October 28, 2020 Dublin Youth Advisory Committee AgendaPage 3 of 3
a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833-
6650 at least 72 hours in advance of the meeting.
Mission
The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, fosters new
opportunities, provides equity across all programs, and champions a culture of diversity and inclusion.
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STAFF REPORT
YOUTH ADVISORY COMMITTEE
DATE: October 28, 2020
TO: Honorable Chair and Commissioners
FROM:
La Shawn Butler, Parks & Community Services Director
SUBJECT:
Approval of the July 31, 2020 Youth Advisory Committee Special Meeting
Minutes
Prepared by: Andrea Mendez, Recreation Manager
EXECUTIVE SUMMARY:
The Youth Advisory Committee will consider approval of the minutes of the July 31,
2020 Special meeting.
STAFF RECOMMENDATION:
Approve the minutes of the July 31, 2020 Youth Advisory Committee Special meeting.
FINANCIAL IMPACT:
None.
DESCRIPTION:
The Youth Advisory Committee will consider approval of the minutes of the July 31,
2020 Special meeting.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Minutes of the July 31, 2020 Youth Advisory Committee Special Meeting
3.1
Packet Pg. 4
YOUTH ADVISORY COMMITTEE MINUTES
Friday, July 31, 2020
Special Meeting
Youth Advisory Committee July 31, 2020
Special Meeting P a g e | 1
1. Call to Order and Pledge of Allegiance - The meeting was called to order at 9:03am by
Recreation Coordinator, Henry Siu, remotely via Zoom Video Communications. The
pledge of allegiance was recited by those present at the meeting.
Attendee Name Title Status
Divyansh Agrawal Committee Member Present
Anay Sharma Committee Member Present
Saiesha Goel Committee Member Present
Romal Mitr Committee Member Present
Mannat Dhot Committee Member Present
Medha Gowda Committee Member Absent
Logan Lin Committee Member Present
Kunal Khaware Committee Member Present
Saanya Goel Committee Member Present
Hollis Carey Committee Member Present
Akul Gowda Committee Member Absent
Harsimar Kaur Committee Member Absent
Aleena Imran Committee Member Present
Edison Chan Committee Member (Alternate) Present
Hibba Adeel Committee Member (Alternate) Absent
Sri Manasa Jandhyala Committee Member (Alternate) Present
Trishala Jain PCS Commission Student Rep Present
2. Oral Communications
2.1. Public Comment - None
3. Consent Calendar
3.1 2020-21 Youth Advisory Committee Retreat
The Youth Advisory Committee received onboarding training for the 2020-21
term.
4. Written Communication – None
3.1.a
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Youth Advisory Committee July 31, 2020
Special Meeting P a g e | 2
5. Public Hearing – None
6. Unfinished Business – None
7. New Business – None
8. Other Business – None
9. Adjournment
The meeting was adjourned by Recreation Coordinator, Henry Siu at 11:36am.
Minutes prepared by Henry Siu, Recreation Coordinator
____________________________________
Saanya Goel
Youth Advisory Committee Chair
ATTEST:
________________________________________
Henry Siu
Recreation Coordinator
3.1.a
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STAFF REPORT
YOUTH ADVISORY COMMITTEE
DATE: October 28, 2020
TO: Honorable Chair and Commissioners
FROM:
La Shawn Butler, Parks & Community Services Director
SUBJECT:
Approval of the September 23, 2020 Youth Advisory Committee Regular
Meeting Minutes
Prepared by: Andrea Mendez, Recreation Manager
EXECUTIVE SUMMARY:
The Youth Advisory Committee will consider approval of the minutes of the September
23, 2020 Regular meeting.
STAFF RECOMMENDATION:
Approve the minutes of the September 23, 2020 Youth Advisory Committee Regular
meeting.
FINANCIAL IMPACT:
None.
DESCRIPTION:
The Youth Advisory Committee will consider approval of the minutes of the September
23, 2020 Regular meeting.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Minutes of the September 23, 2020 Youth Advisory Committee Regular Meeting
3.2
Packet Pg. 7
YOUTH ADVISORY COMMITTEE MINUTES
Wednesday, September 23, 2020
Youth Advisory Committee September 23, 2020
Regular Meeting P a g e | 1
A Regular Meeting of the Dublin Youth Advisory Committee was held on Wednesday,
September 23, 2020, remotely via Zoom Video Communications. The meeting was
called to order at 7:02 PM., by Staff Henry Siu.
1. Call to Order and Pledge of Allegiance
Attendee Name Title Status
Saanya Goel Chair Present
Aleena Imran Vice Chair Present
Saiesha Goel Committee Member Present
Romal Mitr Committee Member Present
Mannat Dhot Committee Member Present
Medha Gowda Committee Member Present
Logan Lin Committee Member Present
Kunal Khaware Committee Member Present
Divyansh Agrawal Committee Member Present
Anay Sharma Committee Member Present
Hollis Carey Committee Member Present
Akul Gowda Committee Member Present
Harsimar Kaur Committee Member Present
Hibba Adeel Committee Member (Alternate) Absent
Edison Chan Committee Member (Alternate) Absent
Sri Manasa Jandhyala Committee Member (Alternate) Present
Trishala Jain PCS Commission Student Rep Present
Staff Henry Siu requested item 7.2 to be moved forward in the agenda. The Committee
agreed unanimously to move New Business Item 7.2 ahead of Oral Communications.
RESULT: APPROVED [UNANIMOUS]
MOVED BY: Hollis Carey, Committee Member
SECOND: Kunal Khaware, Committee Member
AYES: Agrawal, Dhot, Saanya Goel, Saiesha Goel, Akul Gowda, Medha
Gowda, Imran, Kaur, Lin, Mitr, Sharma, Carey, Khaware
7.2. Election of Youth Advisory Committee Chairperson and Vice Chairperson
This item was moved forward in the agenda.
3.2.a
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Youth Advisory Committee September 23, 2020
Regular Meeting P a g e | 2
Committee Members Khaware, Imran, Saanya Goel, Dhot, M. Gowda, and Kaur
self-nominated to be considered for the position of Chair of the Youth Advisory
Committee. All self-nominated Committee Members gave a two-minute personal
statement.
With seven votes received in favor, Saanya Goel was selected as the Chair, and
with six votes received, Aleena Imran was selected as the Vice Chair of the
2020-21 Youth Advisory Committee.
Committee Member Carey made the motion to select Saanya Goel as Chair and
Aleena Imran as Vice Chair for the 2020-21 Youth Advisory Committee term.
Due to technical difficulties, the roll call vote was not recorded.
RESULT: APPROVED [7 TO 6]
MOVED BY: Hollis Carey, Committee Member
SECOND: Kunal Kahware, Committee Member
2. Oral Communications
2.1. Public Comment
None.
3. Consent Calendar
3.1. Approve the minutes of the May 27, 2020 Regular Youth Advisory Committee
meeting.
The Commission voted to approve the Consent Calendar.
RESULT: APPROVED [UNANIMOUS]
MOVED BY: Hollis Carey, Committee Member
SECOND: Kunal Khaware, Committee Member
AYES: Agrawal, Dhot, Saanya Goel, Saiesha Goel, Akul Gowda, Medha
Gowda, Imran, Kaur, Lin, Mitr, Sharma, Carey, Khaware
4. Written Communication
None.
3.2.a
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Youth Advisory Committee September 23, 2020
Regular Meeting P a g e | 3
5. Public Hearing
None.
6. Unfinished Business
None.
7. New Business
7.1. 2020-21 Youth Mini Grant Program Timeline and Work Plan
Henry Siu, Recreation Coordinator presented the specifics of the item as outlined
in the Staff Report.
The Committee received the report and approved the Youth Mini Grant Program
Timeline and Work Plan as listed in the Staff Report.
RESULT: APPROVED [UNANIMOUS]
MOVED BY: Aleena Imran, Committee Member
SECOND: Harsimar Kaur, Committee Member
AYES: Agrawal, Carey, Dhot, Saanya Goel, Saiesha Goel, Akul Gowda,
Medha Gowda, Khaware, Lin, Mitr, Sharma, Imran, Kaur
7.3. 2020-21 Youth Advisory Committee Work Plan
Henry Siu, Recreation Coordinator presented the spe cifics of the item as outlined
in the Staff Report.
The Committee received the report and approved the 2020-21 Youth Advisory
Committee Work Plan as listed in the Staff Report.
RESULT: APPROVED [UNANIMOUS]
MOVED BY: Romal Mitr, Committee Member
SECOND: Minnat Dhot, Committee Member
AYES: Agrawal, Carey, Saanya Goel, Saiesha Goel, Akul Gowda, Medha
Gowda, Imran, Kaur, Khaware, Lin, Sharma, Mitr, Dhot
8. Other Business
Committee Members provided informational reports on recent events and meetings that
they were able to attend.
Trishala Jain, Parks and Community Services Commission Student Representative
3.2.a
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Youth Advisory Committee September 23, 2020
Regular Meeting P a g e | 4
reported on the items discussed at the September Parks and Community Services
Commission meeting.
Recreation Manager, Andrea Mendez discussed information about the Mayor’s Youth
Council. Committee Members Imran and Dhot indicated they are a point of contact for
the Mayor’s Youth Council and would provide necessary information for a collaboration.
9. Adjournment
There being no further business, the meeting was adjourne d by Committee Chair,
Saanya Goel at 8:14pm.
Minutes prepared by Office Assistant II, Robert Stone.
____________________________________
Saanya Goel
Youth Advisory Committee Parks Commission Chair
ATTEST:
________________________________________
Henry Siu
Recreation Coordinator
3.2.a
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Page 1 of 2
STAFF REPORT
YOUTH ADVISORY COMMITTEE
DATE: October 28, 2020
TO: Honorable Chair and Commissioners
FROM:
La Shawn Butler, Parks & Community Services Director
SUBJECT:
Annual Tree Lighting Event
Prepared by: Andrea Mendez, Recreation Manager
EXECUTIVE SUMMARY:
The Youth Advisory Committee members will discuss volunteer assignments at the
annual Tree Lighting event.
STAFF RECOMMENDATION:
Volunteer at the Tree Lighting event on Saturday, December 5, 2020.
FINANCIAL IMPACT:
None.
DESCRIPTION:
The City’s 37th annual Tree Lighting event will be held on Saturday, December 5, 2020 ,
at the Dublin Civic Center. The event will be held outdoors and be configured to allow
for social distancing in accordance with Alameda County’s current Shelter-in-Place
Order. The event will include a drive-thru component featuring a special visit from
Santa. Staff are in the process of finalizing details for this event and volunteers will be
contacted with the final details.
Committee Members are being asked to volunteer at the event to assist with event set
up/clean up, traffic control, and escorting Santa.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
7.1
Packet Pg. 12
Page 2 of 2
None.
7.1
Packet Pg. 13
Page 1 of 3
STAFF REPORT
YOUTH ADVISORY COMMITTEE
DATE: October 28, 2020
TO: Honorable Chair and Commissioners
FROM:
La Shawn Butler, Parks & Community Services Director
SUBJECT:
2021 Dublin Benefit Concert Timeline and Work Plan
Prepared by: Andrea Mendez, Recreation Manager
EXECUTIVE SUMMARY:
The Committee will establish the 2021 Dublin Benefit Concert timeline and work plan,
and appoint members to a subcommittee.
STAFF RECOMMENDATION:
Establish the 2021 Dublin Benefit Concert timeline and w ork plan. Appoint three
members to serve on the Dublin Benefit Concert Subcommittee.
FINANCIAL IMPACT:
None.
DESCRIPTION:
The Dublin Benefit Concert has become an annual event since 2014. The concert
showcases the talents of both local youth and seniors to promote an intergenerational
event. Due to COVID-19, the Youth Advisory Committee was not be able to hold the
event and it was cancelled for the 2020 year. In anticipation of a 2021 concert, the
Youth Advisory Committee will appoint three Committee Members to serve on the
Dublin Benefit Concert Subcommittee and the Senior Advisory Committee will appoint
two members to serve on the Subcommittee.
The duties of the Dublin Benefit Concert Subcommittee will consist of:
• Completing duties as indicated on the timeline
• Attending regularly scheduled meetings
• Promoting the benefit concert
• Screening and selecting performers
• Assisting Staff at the concert
The following is the proposed timeline and work plan dates . Staff will make every effort
to keep this event as planned, but the event may be altered, cancelled , or postponed in
7.2
Packet Pg. 14
Page 2 of 3
compliance with the current health guidelines.
• October 28, 2020
o The Youth Advisory Committee will establish a timeline and work plan.
o The Youth Advisory Committee will appoint three Committee Members to
serve on the Dublin Benefit Concert Subcommittee.
o The Youth Advisory Committee will select a Sunday in April 2021 to
conduct the concert and select the location. Potential locations may
include the Emerald Glen Park Amphitheatre or the Dublin Senior Center.
o Establish a goal for a set number of youth and senior performers.
• November 9, 2020
o City Staff will create an event ad to be placed in the Spring Recreation
Activity Guide, to be uploaded to the City’s Website on Monday, January
11, 2021.
o City Staff will create a Dublin Benefit Concert promotional flyer for
distribution.
• December 3, 2020
o The Senior Advisory Committee will appoint two Senior Advisory
Committee Members to serve on the Dublin Benefit Concert
Subcommittee.
• January 18, 2021
o Staff will upload the Dublin Benefit Concert’s online application link to the
City's website.
• February 8, through March 12, 2021
o Staff and the Youth Advisory Committee will promote the application at
Dublin High School, Cottonwood, Fallon and Wells middle schools, Dublin
cultural arts businesses, and the Dublin Senior Center.
o Staff will promote the application on City’s social media platforms.
• March 12, 2021
o Deadline for completed online applications (5:00pm).
• March 15, through March 19, 2021
o The Subcommittee will review and select performers.
o Staff will continue to promote the concert on the City’s social media
platforms.
• March 22, through March 26, 2021
o Staff will notify selected performers.
As a final note, donations will be accepted at the 2021 Dublin Benefit Concert to raise
funds for the City’s Senior Fee Assistance Program. This program provides fee
assistance to qualified seniors who could not otherwise participate in City of Dublin
recreation programs.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
7.2
Packet Pg. 15
Page 3 of 3
None.
ATTACHMENTS:
None.
7.2
Packet Pg. 16