HomeMy WebLinkAbout12-09-2020 YAC Agenda PacketDecember 9, 2020 Dublin Youth Advisory Committee AgendaPage 1 of 2
SPECIAL MEETING
Wednesday, December 9, 2020, 7:00 PM
Zoom Communications, N/A
DUBLIN YOUTH
ADVISORY COMMITTEE
A G E N D A
• Agendas and Staff Reports are posted on the City’s Internet Website (www.dublin.ca.gov)
• A complete packet of information containing Staff Reports and exhibits relate to each item is available of public
review at least 72 hours prior to a Youth Advisory Committee Meeting or, in the event that it is delivered to
Youth Advisory Committee members less than 72 hours prior to a Youth Advisory Committee Meeting, as soon
as it is so delivered.
MEETING PROCEDURE DURING CORONAVIRUS (COVID-19) OUTBREAK:
• In keeping with the guidelines provided by the State of California and Alameda County
Department of Public Health regarding gatherings during the coronavirus (COVID-19)
outbreak, and recommendations to follow social distancing procedures, the City of Dublin
will adopt the following practices during upcoming commission meetings:
• The Dublin Youth Advisory Committee will hold the meetings remotely via Zoom Video
Communications.
Please click the link below to join the webinar:
https://dublinca.zoom.us/j/89404021006?pwd=MnU2dUxCZW9sb2wrOUZhekxLN2FV
dz09
Passcode: Prj4vt=4
• The meeting will begin at 7:00 p.m.
• Online speaker slips will be available at www.dublin.ca.gov, and the public will be able
to call in using a computer/or smart phone via a link which will be provided following
submission of a speaker slip. A telephonic option will also be available.
• Once connected, the public speaker will be placed in an on-line waiting room. While in
the waiting room, the public speaker will hear the meeting while they are connected and
waiting to speak.
• When the agenda item upon which the individual would like to comment is addressed,
the speaker will be announced in the meeting when it is his/her time to speak to the
committee. The speaker will then be moved to the meeting for comment.
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. ORAL COMMUNICATIONS
2.1. Public Comment
At this time, the public is permitted to address the Youth Advisory Committee on non-agendized
items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD
NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may
take place on any item not appearing on the posted ag enda. The Youth Advisory Committee may
respond to statements made or questions asked, or may request Staff to report back at a future meeting
concerning the matter. Any member of the public may contact the Recording Secretary’s Office
related to the proper procedure to place an item on a future Youth Advisory Committee agenda. The
exceptions under which the Youth Advisory Committee MAY discuss and/or take action on items not
appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).
December 9, 2020 Dublin Youth Advisory Committee AgendaPage 2 of 2
3. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the Youth
Advisory Committee with one single action. Members of the audience, Staff or the Youth Advisory Committee
who would like an item removed from the Consent Calendar for purposes of public input may request the Chair
to remove the item.
3.1. Approval of the November 18, 2020 Youth Advisory Committee Special Meeting
Minutes
The Youth Advisory Committee will consider approval of the minutes of the
November 18, 2020 Special meeting.
STAFF RECOMMENDATION:
Approve the minutes of the November 18, 2020 Youth Advisory Committee Special
meeting.
4. WRITTEN COMMUNICATION
5. PUBLIC HEARING
6. UNFINISHED BUSINESS
7. NEW BUSINESS
7.1. Youth Advisory Committee Mini Grant Program Applicants Presentation
The Youth Advisory Committee will receive presentations from qualified Youth
Advisory Committee Mini Grant Program applicants. After the last presentation, the
Committee will deliberate and consider the amount of grant funding to be recommend
for City Council approval.
STAFF RECOMMENDATION:
Receive applicant presentations, deliberate, and recommend the amount of grant
funding for City Council approval.
8. OTHER BUSINESS
9. ADJOURNMENT
This AGENDA is posted in accordance with Government Code Section 54954.2(a)
If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate
alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of
1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make
a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833-
6650 at least 72 hours in advance of the meeting.
Mission
The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, fosters new
opportunities, provides equity across all programs, and champions a culture of diversity and inclusion.
Page 1 of 1
STAFF REPORT
YOUTH ADVISORY COMMITTEE
DATE: December 9, 2020
TO: Honorable Chair and Commissioners
FROM:
La Shawn Butler, Parks & Community Services Director
SUBJECT:
Approval of the November 18, 2020 Youth Advisory Committee Special
Meeting Minutes
Prepared by: Robert Stone, Office Assistant II
EXECUTIVE SUMMARY:
The Youth Advisory Committee will consider approval of the minutes of the November
18, 2020 Special meeting.
STAFF RECOMMENDATION:
Approve the minutes of the November 18, 2020 Youth Advisory Committee Special
meeting.
FINANCIAL IMPACT:
None.
DESCRIPTION:
The Youth Advisory Committee will consider approval of the minutes of the November
18, 2020 Special meeting.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Meeting Minutes of November 18, 2020 Youth Advisory Committee Special Meeting
3.1
Packet Pg. 3
YOUTH ADVISORY COMMITTEE MINUTES
Wednesday, November 18, 2020
Youth Advisory Committee November 18, 2020
Special Meeting P a g e | 1
A Special Meeting of the Dublin Youth Advisory Committee was held on Wednesday,
November 18, 2020, via Zoom Communications. The meeting was called to order at
7:03 PM., by Chair Saanya Goel.
1. Call to Order and Pledge of Allegiance
Chair Goel led the Pledge of Allegiance.
Attendee Name Title Status
Saanya Goel Chair Present
Aleena Imran Vice-Chair Present
Divyansh Agrawal Committee Member Present
Hollis Carey Committee Member Present
Mannat Dhot Committee Member Present
Saiesha Goel Committee Member Present
Akul Gowda Committee Member Present
Medha Gowda Committee Member Present
Kunal Khaware Committee Member Present
Harsimar Kaur Committee Member Present
Logan Lin Committee Member Present
Romal Mitr Committee Member Present
Anay Sharma Committee Member Absent
Edison Chan Committee Member (Alternate) Absent
Hibba Adeel Committee Member (Alternate) Present
Sri Manasa Jandhyala Committee Member (Alternate) Present
Trishala Jain PCS Student Representative Absent
.
2. Oral Communications
2.1. Public Comment
None.
3. Consent Calendar
3.1. Approve the minutes of the October 28, 2020 Youth Advisory Committee
Regular meeting.
The Committee approved the Consent Calendar.
3.1.a
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Youth Advisory Committee November 18, 2020
Special Meeting P a g e | 2
RESULT: APPROVED [UNANIMOUS]
MOVED BY: Kunal Khaware, Committee Member
SECOND: Saiesha Goel, Committee Member
AYES: Saanya Goel, Imran, Agrawal, Carey, Dhot, Saiesha Goel, Akul
Gowda, Medha Gowda, Khaware, Kaur, Lin, Mitr, Adeel
ABSENT: Sharma
4. Written Communication
None.
5. Public Hearing
None.
6. Unfinished Business
None.
7. New Business
7.1. Youth Advisory Committee Mini Grant Program Information
Bridget Amaya, Parks and Community Services Assistant Director, presented the
specifics of the item as outlined in the Staff Report.
7.2. Youth Advisory Committee Member Volunteer Opportunities and
Commitments with Special Events
Bridget Amaya, Parks and Community Services Assistant Director, presented the
specifics of the item as outlined in the Staff Report.
Committee member Harsimar Kaur volunteered for the Santa Drive-Thru Meet
and Greet event at the Dublin Civic Center on Saturday, December 5, 2020, from
5:00 PM – 9:00 PM.
Committee member Kunal Khaware volunteered for the Imagine P layground
Grand Opening event at the Dublin Sports Grounds on Saturday, December 12,
2020, from 9:00 AM – 12:00 PM.
3.1.a
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Youth Advisory Committee November 18, 2020
Special Meeting P a g e | 3
8. Other Business
None.
9. Adjournment
Chair Goel adjourned the meeting at 7:40 P.M.
Minutes prepared by Recording Secretary Robert Stone, Office Assistant II.
___________________________________
Saanya Goel,
Youth Advisory Committee Chair
ATTEST:
________________________________________
Robert Stone,
Office Assistant II
3.1.a
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Page 1 of 2
STAFF REPORT
YOUTH ADVISORY COMMITTEE
DATE: December 9, 2020
TO: Honorable Chair and Commissioners
FROM:
La Shawn Butler, Parks & Community Services Director
SUBJECT:
Youth Advisory Committee Mini Grant Program Applicants Presentation
Prepared by: Bridget Amaya, Asst. Parks and Community Services
Director
EXECUTIVE SUMMARY:
The Youth Advisory Committee will receive presentations from qualified Youth Advisory
Committee Mini Grant Program applicants. After the last presentation, the Com mittee
will deliberate and consider the amount of grant funding to be recommend for City
Council approval.
STAFF RECOMMENDATION:
Receive applicant presentations, deliberate, and recommend the amount of grant
funding for City Council approval.
FINANCIAL IMPACT:
The City of Dublin Youth Mini Grant Program is supported by the General Fund in the
amount of $1,600 for Fiscal Year 2019-20.
DESCRIPTION:
At the Youth Advisory Committee (YAC) Special Meeting on November 13, 2019,
Committee Members reviewed and rated each submitted YAC Mini Grant application
using a criteria rating form (Attachment 1). After reviewing each application, the
Advisory Committee selected six qualified organizations/clubs to attend and provide a
presentation in support of their funding requests.
1. Dublin High School Athletics
2. Quarry Lane Environmental Club
3. Dublin High School OverBooked Club
4. Dublin High School P.A.T.C.H. Club
5. TEDzYouth@Dublin
6. Dublin High School Teens United for Education
7.1
Packet Pg. 7
Page 2 of 2
Staff then reviewed all submitted proposals along with the aligned programs and
projects that can be offered through the YAC Mini Grant Program. Upon review, one (1)
application (Dublin High School Athletics) was not recommended for funding as it was
not project based for youth to lead and is already largely funded by an additional
source. Utilizing the scores form the criteria rating form, the next highest scoring
applicant was invited to present.
The following organizations/clubs will move on to present at the Advisory Committe e’s
December 11, 2019 Special Meeting:
1. Boys Scouts of America, Troop 904
2. Quarry Lane Environmental Club
3. Dublin High School OverBooked Club
4. Dublin High School P.A.T.C.H. Club
5. TEDzYouth@Dublin
6. Dublin High School Teens United for Education
Presenters will be asked to sign in with Staff and present in the order in which they
arrive to the meeting. After the last presentation, the Advisory Committee will deliberate
and discuss the amount of grant funding to recommend for City Council approva l. Staff
will inform presenters that they are welcome to stay for the duration of the meeting and
observe the Committee’s discussion and recommendation on grant funding.
Youth Advisory Committee recommendations will be presented to the Parks and
Community Services Commission on Monday, January 13, 2020 and then to City
Council for approval on February 4, 2020. After City Council approval, awarded grant
applicants will be notified by phone and email before February 7, 2020.
Upon completion of the respective organization/club project, Youth Advisory Committee
Mini Grant recipients will have two weeks from the conclusion of their project and no
later than May 15, 2020, to complete a brief project report on how the funds were used
and how many youths the funds impacted. Grantees are encouraged to provide photos,
testimonials or flyers used to promote their project. Those who do not submit a report by
May 15, 2020 may not be considered for future Youth Mini Grants.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A copy of this Staff Report was sent to the applicants.
ATTACHMENTS:
None.
7.1
Packet Pg. 8