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Home My WebLink About03-24-2021 YAC Agenda PacketMarch 24, 2021 Dublin Youth Advisory Committee Agenda 100 Civic Plaza Dublin, CA 94568 www.dublin.ca.gov Regular Meeting of the DUBLIN YOUTH ADVISORY COMMITTEE Wednesday, March 24, 2021 Location: Electronic Methods Regular Meeting 7:00 PM MEETING PROCEDURE DURING CORONAVIRUS (COVID -19) OUTBREAK: • In keeping with the guidelines provided by the State of California and Alameda County Department of Public Health regarding gatherings during the coronavirus (COVID-19) outbreak, and recommendations to follow social distancing procedures, the City of Dublin will adopt the following practices during upcoming committee meetings: • The Dublin Youth Advisory Committee will hold the meetings remotely via Zoom Video Communications. Please click the link below to join the webinar: https://dublinca.zoom.us/j/83279022352?pwd=aDFPR3VlYk83WUE2UVpPczhWWEROdz09 Passcode: WUHsSW0L Or iPhone one-tap : US: +16699009128,,83279022352#,,,,*85678351# or +12532158782,,83279022352#,,,,*85678351# Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 669 900 9128 or +1 253 215 8782 or +1 346 248 7799 or +1 646 558 8656 or +1 301 715 8592 or +1 312 626 6799 Webinar ID: 832 7902 2352 Passcode: 85678351 International numbers available: https://dublinca.zoom.us/u/kdXhFDFGtb • The meeting will begin at 7:00 p.m. • Online speaker slips will be available at www.dublin.ca.gov, and the public will be able to call in using a computer/or smart phone via a link which will be provided following submission of a speaker slip. A telephonic option will also be available. • Once connected, the public speaker will be placed in an on-line waiting room. While in the waiting room, the public speaker will hear the meeting while they are connected and waiting to speak. • When the agenda item upon which the individual would like to comment is addressed, the speaker will be announced in the meeting when it is his/her time to speak to the committee. The speaker will then be moved to the meeting for comment. 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 1 March 24, 2021 Dublin Youth Advisory Committee Agenda 2. ORAL COMMUNICATIONS 2.1 Public Comment At this time, the public is permitted to address the Committee on non-agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Committee may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. 3. CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the Youth Advisory Committee with one single action. Members of the audience, Staff or the Youth Advisory Committee who would like an item removed from the Consent Calendar for purposes of public input may request the Chair to remove the item. 3.1 Approval of the February 24, 2021 Youth Advisory Committee Regular Meeting Minutes The Youth Advisory Committee will consider approval of the minutes of the February 24, 2021 Regular Youth Advisory Committee Meeting. STAFF RECOMMENDATION: Approve the minutes of the February 24, 2021 Regular Youth Advisory Committee Meeting. Staff Report Attachment 1 - February 24, 2021 Regular Youth Advisory Meeting Minutes 4. NEW BUSINESS 4.1 YAC Annual Report Presentation The Youth Advisory Committee will receive and discuss the Annual Report Presentation for the Parks and Community Services Commission and the City Council. STAFF RECOMMENDATION: Receive and discuss the report. Staff Report 5. UNFINISHED BUSINESS – None. 6. OTHER BUSINESS – None. 7. ADJOURNMENT This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability- related modification or accommodation, please contact the City Clerk’s Office (925) 833-6650 at least 72 hours in advance of the meeting. 2 March 24, 2021 Dublin Youth Advisory Committee Agenda Mission The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, fosters new opportunities, provides equity across all programs, and champions a culture of diversity and inclusion. 3 STAFF REPORT YOUTH ADVISORY COMMITTEE Page 1 of 1 Agenda Item 3.1 DATE:March 24, 2021 TO:Honorable Chair and Committee Members FROM:La Shawn Butler, Parks & Community Services Director SUBJECT:Approval of the February 24, 2021 Youth Advisory Committee Regular Meeting Minutes Prepared by: Robert Stone, Office Assistant II EXECUTIVE SUMMARY: The Youth Advisory Committee will consider approval of the minutes of the February 24, 2021 Regular Youth Advisory Committee Meeting. STAFF RECOMMENDATION: Approve the minutes of the February 24, 2021 Regular Youth Advisory Committee Meeting. FINANCIAL IMPACT: None. DESCRIPTION: The Youth Advisory Committee will consider approval of the minutes of the February 24, 2021 Regular Youth Advisory Committee Meeting. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The Committee Agenda was posted. ATTACHMENTS: 1) February 24, 2021 Regular Youth Advisory Committee Meeting Minutes 4 Attachment 1 YOUTH ADVISORY COMMITTEE MINUTES Wednesday, February 24, 2021 Youth Advisory Committee February 24, 2021 Regular Meeting P a g e | 1 A Regular Meeting of the Dublin Youth Advisory Committee was held on Wednesday, February 24, 2021, via Zoom Communications. The meeting was called to order at 7:02 PM., by Chair Saanya Goel 1. Call to Order and Pledge of Allegiance Chair Goel led the Pledge of Allegiance Attendee Name Title Status Saanya Goel Chair Present Aleena Imran Vice-Chair Present Divyansh Agrawal Committee Member Present Hollis Carey Committee Member Present Mannat Dhot Committee Member Present Saiesha Goel Committee Member Present Akul Gowda Committee Member Present Medha Gowda Committee Member Present Kunal Khaware Committee Member Present Harsimar Kaur Committee Member Present Logan Lin Committee Member Present Romal Mitr Committee Member Present Anay Sharma Committee Member Present Edison Chan Committee Member (Alternate)Present Hibba Adeel Committee Member (Alternate)Present Sri Manasa Jandhyala Committee Member (Alternate)Present Trishala Jain PCS Student Representative Absent 2. Oral Communications 2.1. Public Comment None. 3. Consent Calendar 3.1. Approve the minutes of the January 27, 2021 Youth Advisory Committee Regular Meeting. The Committee approved the Consent Calendar. 5 Youth Advisory Committee February 24, 2021 Regular Meeting P a g e | 2 RESULT:APPROVED [UNANIMOUS] MOVED BY:Romal Mitr, Committee Member SECOND:Kunal Khaware, Committee Member AYES:Saanya Goel, Imran, Agrawal, Carey, Dhot, Saiesha Goel, A. Gowda, M. Gowda, Kaur, Khaware, Lin, Mitr, Sharma ABSENT:None 4. Written Communication None. 5. Public Hearing None. 6. Unfinished Business None. 7. New Business 7.1. Recruitment Process for the 2021-22 Youth Advisory Committee Bridget Amaya, Assistant Director of Parks and Community Services, presented the specifics of the item as outlined in the Staff Report. 8. Other Business Chair Goel called upon members of the Youth and Senior Advisory Subcommittee for the April 11 Dublin Benefit Concert to provide an update to the Committee. Committee Member Khaware updated the Committee. Assistant Director of Parks and Community Services Bridget Amaya discussed promoting the April 11 Dublin Benefit Concert and upcoming volunteer opportunities for Committee Members. 6 Youth Advisory Committee February 24, 2021 Regular Meeting P a g e | 3 9. Adjournment Chair Goel adjourned the meeting at 7:31 PM Minutes prepared by Recording Secretary Robert Stone, Office Assistant II. ____________________________________ Saanya Goel, Youth Advisory Committee Chair ATTEST: ________________________________________ Robert Stone, Office Assistant II 7 STAFF REPORT YOUTH ADVISORY COMMITTEE Page 1 of 2 Agenda Item 4.1 DATE:March 24, 2021 TO:Honorable Chair and Committee Members FROM:La Shawn Butler, Parks & Community Services Director SUBJECT:YAC Annual Report Presentation Prepared by: Robert Stone, Office Assistant II EXECUTIVE SUMMARY: The Youth Advisory Committee will receive and discuss the Annual Report Presentation for the Parks and Community Services Commission and the City Council. STAFF RECOMMENDATION: Receive and discuss the report. FINANCIAL IMPACT: None. DESCRIPTION: Each year, Youth Advisory Committee Members present an Annual Report highlighting the Youth Advisory Committee’s accomplishments that took place during their current term. These accomplishments include volunteering at City events, awarding Youth Mini Grants, engaging in fundraising efforts for the Youth Fee Assistance Program, and completing other projects that involved the Advisory Committee. The Youth Advisory Committee’s general activities were reduced due to the COVID-19 pandemic; however, the Committee’s 2020-21 term accomplishments include the following: Awarded a total of six youth organizations in Dublin with a Youth Advisory Committee Mini Grant, totaling $2,500 (Dublin High School Seniors, Dublin High School (P.A.T.C.H) Club, Economic & Financial Literacy Club, Dublin HOSA, Gardeners of the Galaxy, and Quarry Lane’ Environmental Club). Assisted Staff with the City's Tree Lighting Ceremony and the Santa Drive-thru Meet and Greet at the Civic Center on Saturday, December 5, 2020. 8 Page 2 of 2 Volunteered at the Grand Opening of the Imagine Playground at Dublin Sports Grounds on Saturday, March 6 and the “Lucky to be in Dublin” Chalk Art Contest during the St. Patrick’s Day Festival on Saturday, March 13, 2021. Will assist Staff with the Spring Eggstravaganza event at Emerald Glen Park to be held on Saturday, April 11, 2021. Will partner with the Senior Center Advisory Committee to host a Benefit Concert to be held virtually on Sunday, April 11, 2021, with proceeds going to the Youth Fee Assistance Program. The Annual Report will be presented by Chair Goel and Vice Chair Imran at the April 19, 2021 Parks and Community Services Commission Meeting and at the May 18, 2021 City Council meeting. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The Commission Agenda was posted. ATTACHMENTS: None. 9