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Home My WebLink About04-28-2021 YAC Agenda PacketApril 28, 2021 Dublin Youth Advisory Committee Agenda 1 Zoom Communications www.dublin.ca.gov Regular Meeting of the DUBLIN YOUTH ADVISORY COMMITTEE Wednesday, April 28, 2021 Location: Electronic Methods Regular Meeting 7:00 PM MEETING PROCEDURE DURING CORONAVIRUS (COVID -19) OUTBREAK: In keeping with the guidelines provided by the State of California and Alameda County Department of Public Health regarding gatherings during the coronavirus (COVID-19) outbreak, and recommendations to follow social distancing procedures, the City of Dublin will adopt the following practices during upcoming committee meetings: • The Dublin Youth Advisory Committee will hold the meetings remotely via Zoom Video Communications. Please click the link below to join the webinar: https://dublinca.zoom.us/j/89575422718?pwd=dlQyUlNjZSswSDJpQkM4M2NX Z0w3UT09 Passcode: 4AiX1iYg Or One tap mobile : US: +16699009128,,89575422718#,,,,*51321273# or +12532158782,,89575422718#,,,,*51321273# Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 669 900 9128 or +1 253 215 8782 or +1 346 248 7799 or +1 646 558 8656 or +1 301 715 8592 or +1 312 626 6799 Webinar ID: 895 7542 2718 Passcode: 51321273 • The meeting will begin at 7:00 p.m. • Online speaker slips will be available at www.dublin.ca.gov, and the public will be able to call in using a computer/or smart phone via a link which will be provided following submission of a speaker slip. A telephonic option will also be available. • Once connected, the public speaker will be placed in an on-line waiting room. While in the waiting room, the public speaker will hear the meeting while they are connected and waiting to speak. • When the agenda item upon which the individual would like to comment is addressed, the speaker will be announced in the meeting when it is his/her time to speak to the committee. The speaker will then be moved to the meeting for comment. 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 1 April 28, 2021 Dublin Youth Advisory Committee Agenda 2 2. ORAL COMMUNICATIONS 2.1 Public Comment At this time, the public is permitted to address the Committee on non-agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Committee may respond to statements made or questions asked or may request Staff to report back at a future meeting concerning the matter. 3. CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the Youth Advisory Committee with one single action. Members of the audience, Staff or the Youth Advisory Committee who would like an item removed from the Consent Calendar for purposes of public input may request the Chair to remove the item. 3.1 Approval of the March 24, 2021 Youth Advisory Committee Regular Meeting Minutes The Youth Advisory Committee will consider approval of the minutes of the March 24, 2021 Youth Advisory Committee Regular Meeting. STAFF RECOMMENDATION: Approve the minutes of the March 24, 2021 Youth Advisory Committee Regular Meeting. Staff Report Attachment 1 - March 24, 2021 Youth Advisory Committee Regular Meeting Minutes 4. UNFINISHED BUSINESS 4.1 2020-21 Youth Advisory Committee Mini Grant Recipient Presentations The Youth Advisory Committee will hear presentations from Mini Grant recipients on how funds were used during Fiscal Year 2020-21 and the number of youths the funds impacted. STAFF RECOMMENDATION: Receive the presentations. Staff Report 5. NEW BUSINESS 5.1 Annual Presentation by Youth Advisory Committee The Committee will receive a presentation from Chair Saanya Goel and Vice-Chair Aleena Imran on the Youth Advisory Committee’s activities and accomplishments during the 2020-21 term, in preparation for their final presentation at the Regular Meeting of the Dublin City Council on Tuesday, May 18, 2021. STAFF RECOMMENDATION: Receive the presentation and provide feedback. Staff Report Attachment 1 - YAC Annual Presentation 2021 6. OTHER BUSINESS 2 April 28, 2021 Dublin Youth Advisory Committee Agenda 3 Brief information only reports from Committee Members and/or Staff, including committee reports and reports by Committee Members related to meetings attended at City expense (AB1234). 7. ADJOURNMENT This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833-6650 at least 72 hours in advance of the meeting. Mission The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, fosters new opportunities, provides equity across all programs, and champions a culture of diversity and inclusion. 3 STAFF REPORT YOUTH ADVISORY COMMITTEE Page 1 of 1 Agenda Item 3.1 DATE:April 28, 2021 TO:Honorable Chair and Committee Members FROM:La Shawn Butler, Parks & Community Services Director SUBJECT:Approval of the March 24, 2021 Youth Advisory Committee Regular Meeting Minutes Prepared by: Robert Stone, Office Assistant II EXECUTIVE SUMMARY: The Youth Advisory Committee will consider approval of the minutes of the March 24, 2021 Youth Advisory Committee Regular Meeting. STAFF RECOMMENDATION: Approve the minutes of the March 24, 2021 Youth Advisory Committee Regular Meeting. FINANCIAL IMPACT: None. DESCRIPTION: The Youth Advisory Committee will consider approval of the minutes of the March 24, 2021 Youth Advisory Committee Regular Meeting. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The Committee Agenda was posted. ATTACHMENTS: 1) March 24, 2021 Youth Advisory Committee Regular Meeting Minutes 4 Attachment 1 YOUTH ADVISORY COMMITTEE MINUTES Wednesday, March 24, 2021 Youth Advisory Committee March 24, 2021 Regular Meeting P a g e | 1 A Regular Meeting of the Dublin Youth Advisory Committee was held on Wednesday, March 24, 2021, via Zoom Communications. The meeting was called to order at 7:02 PM., by Chair Saanya Goel 1. Call to Order and Pledge of Allegiance Chair Goel led the Pledge of Allegiance Attendee Name Title Status Saanya Goel Chair Present Aleena Imran Vice-Chair Absent Divyansh Agrawal Committee Member Present Hollis Carey Committee Member Present Mannat Dhot Committee Member Present Saiesha Goel Committee Member Present Akul Gowda Committee Member Present Medha Gowda Committee Member Present Kunal Khaware Committee Member Arrived 7:35 Harsimar Kaur Committee Member Present Logan Lin Committee Member Present Romal Mitr Committee Member Present Anay Sharma Committee Member Present Edison Chan Committee Member (Alternate)Absent Hibba Adeel Committee Member (Alternate)Present Sri Manasa Jandhyala Committee Member (Alternate)Present Trishala Jain PCS Student Representative Present 2. Oral Communications 2.1. Public Comment – None. 3. Consent Calendar 3.1. Approve the minutes of the February 24, 2021 Youth Advisory Committee Regular Meeting. The Committee approved the Consent Calendar. 5 Youth Advisory Committee March 24, 2021 Regular Meeting P a g e | 2 RESULT:APPROVED [UNANIMOUS] MOVED BY:Romal Mitr, Committee Member SECOND:Mannat Dhot, Committee Member AYES:Saanya Goel, Agrawal, Carey, Dhot, Saiesha Goel, A. Gowda, M. Gowda, Kaur, Lin, Mitr, Sharma, Alternate Adeel, Alternate Jandhyala ABSENT:Imran, Khaware 4. New Business 4.1. YAC Annual Report Presentation Bridget Amaya, Assistant Director of Parks and Community Services, presented the specifics of the item as outlined in the Staff Report. 5. Unfinished Business – None. 6. Other Business Chair Goel called upon members of the Youth and Senior Advisory Subcommittee for the April 11 Dublin Benefit Concert to provide an update to the Committee. Bridget Amaya, Assistant Director of Parks and Community Services, spoke to the Committee about upcoming volunteer opportunities and recruitment for the 2021-22 Youth Advisory Committee Member Khaware arrived at 7:35 PM The Committee held a moment of silence for Dublin Unified School District Trustee Catherine Kuo. 7. Adjournment Chair Goel adjourned the meeting at 7:45 PM Minutes prepared by Recording Secretary Robert Stone, Office Assistant II. 6 Youth Advisory Committee March 24, 2021 Regular Meeting P a g e | 3 ____________________________________ Saanya Goel, Youth Advisory Committee Chair ATTEST: ________________________________________ Bridget Amaya, Assistant Director, Parks and Community Services 7 STAFF REPORT YOUTH ADVISORY COMMITTEE Page 1 of 2 Agenda Item 4.1 DATE:April 28, 2021 TO:Honorable Chair and Committee Members FROM:La Shawn Butler, Parks & Community Services Director SUBJECT:2020-21 Youth Advisory Committee Mini Grant Recipient Presentations Prepared by: Robert Stone, Office Assistant II EXECUTIVE SUMMARY: The Youth Advisory Committee will hear presentations from Mini Grant recipients on how funds were used during Fiscal Year 2020-21 and the number of youths the funds impacted. STAFF RECOMMENDATION: Receive the presentations. FINANCIAL IMPACT: The City of Dublin Youth Mini Grant Program is supported by the General Fund in the amount of $2,500 for Fiscal Year 2020-21. DESCRIPTION: The Youth Advisory Committee established the Mini Grant Program in Fiscal Year 2012-13 to support youth organizations that offer programs for middle and high school students other than those offered by the Parks and Community Services Department. Each year, Dublin-based youth organizations and clubs have an opportunity to apply for grant funding to assist them in offering activities to the community including performing arts, sports, multicultural awareness, health awareness, or other activities that support projects or programs benefiting Dublin youth. Funding is recommended annually by the Committee and awarded by the City Council to organizations and clubs that best meet the needs of Dublin youth. On December 9, 2020, Committee members heard presentations from the following groups: 1. Dublin High School Seniors 2. Dublin High School Patch Club 3. Quarry Lane Economic and Financial Literacy Club 4. Dublin HOSA (Health Occupation Students of America) 8 Page 2 of 2 5. Gardner’s of the Galaxy 6. Quarry Lane Environmental Club After the presentations, the Committee members made funding recommendations which were presented to the Parks and Community Services Commission at the December 21, 2020 meeting and the Dublin City Council on January 12, 2021. The City Council approved the funding recommendations as presented. As projects near completion, grant recipients will provide the Committee with a brief three-to- five-minute report on how the funds were used and the number of youths the funds impacted. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: A copy of this Staff Report was sent to the recipients. ATTACHMENTS: None. 9 STAFF REPORT YOUTH ADVISORY COMMITTEE Page 1 of 2 Agenda Item 5.1 DATE:April 28, 2021 TO:Honorable Chair and Committee Members FROM:La Shawn Butler, Parks & Community Services Director SUBJECT:2020-21 Youth Advisory Committee Mini Grant Recipient Presentations Prepared by: Robert Stone, Office Assistant II EXECUTIVE SUMMARY: The Youth Advisory Committee will hear presentations from Mini Grant recipients on how funds were used during Fiscal Year 2020-21 and the number of youths the funds impacted. STAFF RECOMMENDATION: Receive the presentations. FINANCIAL IMPACT: The City of Dublin Youth Mini Grant Program is supported by the General Fund in the amount of $2,500 for Fiscal Year 2020-21. DESCRIPTION: The Youth Advisory Committee established the Mini Grant Program in Fiscal Year 2012-13 to support youth organizations that offer programs for middle and high school students other than those offered by the Parks and Community Services Department. Each year, Dublin-based youth organizations and clubs have an opportunity to apply for grant funding to assist them in offering activities to the community including performing arts, sports, multicultural awareness, health awareness, or other activities that support projects or programs benefiting Dublin youth. Funding is recommended annually by the Committee and awarded by the City Council to organizations and clubs that best meet the needs of Dublin youth. On December 9, 2020, Committee members heard presentations from the following groups: 1. Dublin High School Seniors 2. Dublin High School Patch Club 3. Quarry Lane Economic and Financial Literacy Club 4. Dublin HOSA (Health Occupation Students of America) 10 Page 2 of 2 5. Gardner’s of the Galaxy 6. Quarry Lane Environmental Club After the presentations, the Committee members made funding recommendations which were presented to the Parks and Community Services Commission at the December 21, 2020 meeting and the Dublin City Council on January 12, 2021. The City Council approved the funding recommendations as presented. As projects near completion, grant recipients will provide the Committee with a brief three-to- five-minute report on how the funds were used and the number of youths the funds impacted. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: A copy of this Staff Report was sent to the recipients. ATTACHMENTS: None. 11 2020-2021 1 Attachment I 12 Objectives •Support youth organizations in Dublin through the Youth Mini Grant Program •Connect Dublin youth with City events and Programs by encouraging participation •Assist with the promotion and implementation of Youth Activities •Help make Dublin an even greater place 2 13 Youth Mini Grant Program Club/Organization Club Purpose Allocated Funds DHS Senior Class Senior Ball $700 DHS Patch Club Child Abuse Awarness & Create Blankets $380 Economic & Financial Literacy Club Education Material for Financial Literacy $400 Dublin HOSA Science Experiments (at home)$200 Gardeners of the Galaxy Materials to grow microgreens $480 Quarry Lane Environmental Club Environmental Magazines, Podcasts, Earth Day $340 Total: $2,500 3 14 Holiday Drive Through •Saturday, December 5, 2020 –YAC volunteers as Santa’s helpers 4 15 Imagine Playground Opening •Saturday, March 6, 2021 •Set up and Clean up 5 16 St. Patrick’s Day Chalk Walk •Saturday, March 13, 2021 •Pass out chalk •Provide instructions to families and participants •Check in attendees 6 17 Meet & Greet with Flopsy •Saturday, April 3, 2021 7 18 Youth Benefit Concert ●Sunday, April 11, 2021, via Zoom. ●Encouraged community members to show off their talents including singing, dancing, martial arts, magic, music, or even juggling! ●Open to all ●Raise funds for the Fee Assistance Program 8 19 How COVID Affected the YAC 9 •Holiday Tree lighting ceremony and other special events were shifted to drive through meet and greets to accommodate COVID guidelines •Events such as the Benefit Concert were shifted to Zoom •Traditional Teen Job Fair was cancelled •We came up with new ideas for our events to ensure the safety of our community 20 10 Thank you! 21