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Home My WebLink About05-26-2021 YAC Agenda Packet Zoom Communications www.dublin.ca.gov Regular Meeting of the DUBLIN YOUTH ADVISORY COMMITTEE Wednesday, May 26, 2021 Location: Electronic Methods Regular Meeting 7:00 PM MEETING PROCEDURE DURING CORONAVIRUS (COVID -19) OUTBREAK: In keeping with the guidelines provided by the State of California and Alameda County Department of Public Health regarding gatherings during the coronavirus (COVID-19) outbreak, and recommendations to follow social distancing procedures, the City of Dublin will adopt the following practices during upcoming committee meetings: • The Dublin Youth Advisory Committee will hold the meetings remotely via Zoom Video Communications. Please click the link below to join the webinar: https://dublinca.zoom.us/j/87597108497?pwd=MmVBVzcvRnpNTlVCZHZPSTR PR3dGdz09 Passcode: 5mmtYZb7 Or One tap mobile: US: +16699009128,,87597108497#,,,,*40052405# or +13462487799,,87597108497#,,,,*40052405# Or Telephone: Dial (for higher quality, dial a number based on your current location): US: +1 669 900 9128 or +1 346 248 7799 or +1 253 215 8782 or +1 312 626 6799 or +1 646 558 8656 or +1 301 715 8592 Webinar ID: 875 9710 8497 Passcode: 40052405 • The meeting will begin at 7:00 p.m. • Online speaker slips will be available at www.dublin.ca.gov, and the public will be able to call in using a computer/or smart phone via a link which will be provided following submission of a speaker slip. A telephonic option will also be available. • Once connected, the public speaker will be placed in an on-line waiting room. While in the waiting room, the public speaker will hear the meeting while they are connected and waiting to speak. • When the agenda item upon which the individual would like to comment is addressed, the speaker will be announced in the meeting when it is his/her time to speak to the committee. The speaker will then be moved to the meeting for comment. 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE May 26, 2021 Dublin Youth Advisory Committee Agenda 1 1 2. ORAL COMMUNICATIONS 2.1 Public Comment At this time, the public is permitted to address the Committee on non-agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Committee may respond to statements made or questions asked or may request Staff to report back at a future meeting concerning the matter. 3. CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the Youth Advisory Committee with one single action. Members of the audience, Staff or the Youth Advisory Committee who would like an item removed from the Consent Calendar for purposes of public input may request the Chair to remove the item. 3.1 Approval of the April 28, 2021 Youth Advisory Committee Regular Meeting Minutes The Youth Advisory Committee will consider approval of the minutes of the April 28, 2021 Youth Advisory Committee Regular Meeting. STAFF RECOMMENDATION: Approve the minutes of the April 28, 2021 Youth Advisory Committee Regular Meeting. Staff Report Attachment 1 - April 28, 2021 Youth Advisory Committee Regular Meeting Minutes 3.2 Dissolution of the Dublin Benefit Concert Subcommittee The Youth Advisory Committee created a subcommittee for the planning and implementation of the 2020-2021 Dublin Benefit Concert. The concert occurred on Sunday April 11, 2021 and the subcommittee can now be dissolved. STAFF RECOMMENDATION: Dissolve the Fiscal Year 2020-21 Youth Advisory Committee Dublin Benefit Concert Subcommittee. Staff Report 4. UNFINISHED BUSINESS – None. 5. NEW BUSINESS 5.1 Report on 2020-21 Youth Advisory Committee Activities and End-of-Term Celebration The Committee will receive and discuss a report on the 2020-21 Youth Advisory Committee activities and participate in an end-of-term celebration. STAFF RECOMMENDATION: Receive the report, provide feedback to Staff with advice for the incoming 2021-2022 Youth Advisory Committee Members, and participate in the celebration to recognize the outgoing Committee Members. Staff Report May 26, 2021 Dublin Youth Advisory Committee Agenda 2 2 6. OTHER BUSINESS Brief information only reports from Committee Members and/or Staff, including committee reports and reports by Committee Members related to meetings attended at City expense (AB1234). 7. ADJOURNMENT This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833-6650 at least 72 hours in advance of the meeting. Mission The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, fosters new opportunities, provides equity across all programs, and champions a culture of diversity and inclusion. May 26, 2021 Dublin Youth Advisory Committee Agenda 3 3 STAFF REPORT YOUTH ADVISORY COMMITTEE Page 1 of 1 Agenda Item 3.1 DATE:May 26, 2021 TO:Honorable Chair and Committee Members FROM:La Shawn Butler, Parks & Community Services Director SUBJECT:Approval of the April 28, 2021 Youth Advisory Committee Regular Meeting Minutes Prepared by: Robert Stone, Office Assistant II EXECUTIVE SUMMARY: The Youth Advisory Committee will consider approval of the minutes of the April 28, 2021 Youth Advisory Committee Regular Meeting. STAFF RECOMMENDATION: Approve the minutes of the April 28, 2021 Youth Advisory Committee Regular Meeting. FINANCIAL IMPACT: None. DESCRIPTION: The Youth Advisory Committee will consider approval of the minutes of the April 28, 2021 Youth Advisory Committee Regular Meeting. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The Committee Agenda was posted. ATTACHMENTS: 1) April 28, 2021 Youth Advisory Committee Regular Meeting Minutes 4 MINUTES OF THE YOUTH ADVISORY COMMITTEE OF THE CITY OF DUBLIN Regular Meeting: April 28, 2021 DUBLIN YOUTH ADVISORY COMMITTEE MINUTES 1 REGULAR MEETING APRIL 28, 2021 Attachment I A Regular Meeting of the Dublin Youth Advisory Committee was held on Wednesday, April 28, 2021, via Zoom Communications. The meeting was called to order at 7:03 PM., by Chair Saanya Goel 1. Call to Order and Pledge of Allegiance Chair Goel led the Pledge of Allegiance Attendee Name Title Status Saanya Goel Chair Present Aleena Imran Vice-Chair Present Divyansh Agrawal Committee Member Present Hollis Carey Committee Member Absent Mannat Dhot Committee Member Absent Saiesha Goel Committee Member Present Akul Gowda Committee Member Present Medha Gowda Committee Member Present Kunal Khaware Committee Member Absent Harsimar Kaur Committee Member Present Logan Lin Committee Member Absent Romal Mitr Committee Member Left at 7:24 Anay Sharma Committee Member Present Edison Chan Committee Member (Alternate)Present Hibba Adeel Committee Member (Alternate)Present Sri Manasa Jandhyala Committee Member (Alternate)Present Trishala Jain PCS Student Representative Absent 2. Oral Communications 2.1 Public Comment – None. 3. Consent Calendar 3.1. Approved the minutes of the March 24, 2021 Youth Advisory Committee Regular Meeting. The Committee approved the Consent Calendar. 5 DUBLIN YOUTH ADVISORY COMMITTEE MINUTES 2 REGULAR MEETING APRIL 28, 2021 RESULT:APPROVED [UNANIMOUS] MOVED BY:Saiesha Goel, Committee Member SECOND:Sri Manasa Jandhyala, Alternate Committee Member AYES:Saanya Goel, Imran, Agrawal, Saiesha Goel, A. Gowda, M. Gowda, Kaur, Mitr, Sharma, Alternate Chan, Alternate Adeel, Alternate Jandhyala ABSENT:Carey, Dhot, Khaware, Lin 4. Unfinished Business 4.1 2020-21 Youth Advisory Committee Mini Grant Recipient Presentations The Committee heard five-minute presentations from the following Mini Grant recipients: 1. Quarry Lane Environmental Club 2. Quarry Lane Economic and Financial Literacy Club 3. Gardeners of the Galaxy 4. Dublin High School P.A.T.C.H. 5. Dublin HOSA The Committee asked questions and discussed the presentations. Member Mitr left the meeting at 7:24 PM. 5. New Business 5.1Annual Presentation by Youth Advisory Committee The Committee heard the Annual Presentation by Chair Saanya Goel and Vice-Chair Aleena Imran. The Committee discussed the presentation and provided input in preparation for their final presentation at the Regular Meeting of the Dublin City Council on Tuesday, May 18, 2021. 6. Other Business – None. 6 DUBLIN YOUTH ADVISORY COMMITTEE MINUTES 3 REGULAR MEETING APRIL 28, 2021 7. Adjournment Chair Goel adjourned the meeting at 7:49 PM Minutes prepared by Recording Secretary Robert Stone, Office Assistant II. ____________________________________ Saanya Goel, Youth Advisory Committee Chair ATTEST: ________________________________________ Bridget Amaya, Assistant Director, Parks and Community Services 7 STAFF REPORT Youth Advisory Committee Page 1 of 2 Agenda Item 3.2 DATE:May 26, 2021 TO:Honorable Chair and Commissioners FROM:Henry Siu, Recreation Coordinator SUBJECT:Dissolution of the Dublin Benefit Concert Subcommittee Prepared by: Henry Siu, Recreation Coordinator EXECUTIVE SUMMARY: The Youth Advisory Committee created a subcommittee for the planning and implementation of the 2020-21 Dublin Benefit Concert. The concert occurred on Sunday, April 11, 2021 and the subcommittee can now be dissolved. STAFF RECOMMENDATION: Dissolve the 2020-21 Youth Advisory Committee Dublin Benefit Concert Subcommittee. FINANCIAL IMPACT: None. DESCRIPTION: At the October 28, 2020 Youth Advisory Committee meeting, the 2021 Dublin Benefit Concert Subcommittee was established to help implement the event work plan. The Dublin Benefit Concert was held on Sunday, April 11, 2021 at 5:00 pm online via Zoom. Now that the event has concluded, it is recommended that the subcommittee be dissolved. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: 8 Page 2 of 2 None. 9 STAFF REPORT Youth Advisory Committee Page 1 of 2 Agenda Item 5.1 DATE:May 26, 2021 TO:Honorable Chair and Commissioners FROM:La Shawn Butler, Parks & Community Services Director SUBJECT:Report on 2020-21 Youth Advisory Committee Activities and End-of-Term Celebration Prepared by: Bridget Amaya, Assistant Parks and Community Services Director EXECUTIVE SUMMARY: The Committee will receive and discuss a report on the 2020-21 Youth Advisory Committee activities and participate in an end-of-term celebration. STAFF RECOMMENDATION: Receive the report, provide feedback to Staff with advice for the incoming 2021-2022 Youth Advisory Committee Members, and participate in the celebration to recognize the outgoing Committee Members. FINANCIAL IMPACT: None. DESCRIPTION: The current term of the Youth Advisory Committee expires at the end of May 2021. The end-of- term celebration is held to express appreciation for the hard work, dedication, and accomplishments of the 2020-21 Youth Advisory Committee Members. Staff is requesting that outgoing Committee Members reflect on the ending term and provide feedback to Staff with advice for the incoming 2021-22 Youth Advisory Committee Members. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: 10 Page 2 of 2 None. ATTACHMENTS: None. 11