HomeMy WebLinkAbout08-23-2023 YAC Agenda Packet
Regular Meeting of the DUBLIN YOUTH ADVISORY COMMITTEE
Wednesday, August 23, 2023 Location: Dublin Senior Center 7600 Amador Valley Blvd Dublin, CA 94568
Regular Meeting 7:00 PM
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. ORAL COMMUNICATIONS
2.1 Public Comment At this time, the public is permitted to address the Youth Advisory Committee on non-
agendized items. Please step to the podium and clearly state your name for the record.
COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State
Law, no action or discussion may take place on any item not appearing on the posted
agenda. The Committee may respond to statements made or questions asked, or may
request Staff to report back at a future meeting concerning the matter. Any member of
the public may contact the Recording Secretary’s Office related to the proper procedure
to place an item on a future Youth Advisory Committee agenda. The exceptions under
which the Committee MAY discuss and/or take action on items not appearing on the
agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).
3. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for
approval by the Youth Advisory Committee with one single action. Members of the
audience, Staff or the Youth Advisory Committee who would like an item removed from
the Consent Calendar for purposes of public input may request the Chair to remove the
item.
3.1 Approval of the June 29, 2023, Youth Advisory Committee Special Meeting Minutes
The Committee will consider approval of the minutes of the June 29, 2023, Youth
Advisory Committee Special Meeting.
STAFF RECOMMENDATION:
Approve the minutes of the June 29, 2023, Youth Advisory Committee Special Meeting.
Staff Report
Attachment 1 - Minutes of the June 29, 2023, Youth Advisory Committee Special Meeting
August 23, 2023 Dublin Youth Advisory Committee Agenda 1 1
4. UNFINISHED BUSINESS
5. NEW BUSINESS
5.1 2023-24 Youth Advisory Committee Work Plan
The Youth Advisory Committee will review and approve the 2023-24 Youth
Advisory Committee Work Plan.
STAFF RECOMMENDATION:
Approve the 2023-24 Youth Advisory Committee Work Plan.
Staff Report
5.2 2023 Mental Health Forum Work Plan
The Committee will establish the 2023 Mental Health Forum work plan and appoint
four to six members to serve on the Youth Mental Health Forum Ad Hoc Committee.
STAFF RECOMMENDATION:
Establish the 2023 Youth Mental Health Forum work plan and appoint four to six
members to serve on the Youth Mental Health Forum Ad Hoc Committee.
Staff Report
5.3 Discussion of Volunteer Assignments at Splatter, Harvest Fair, Ghosts of Dublin, and
the Floating Pumpkin Patch Events
The Committee will discuss volunteer assignments at Splatter, Harvest Fair,
Ghosts of Dublin, and the Floating Pumpkin Patch events.
STAFF RECOMMENDATION:
Assign no less than four Committee members to volunteer shifts at each of the
following events: Splatter; Heritage Fair; Ghosts of Dublin, and the Floating
Pumpkin Patch.
Staff Report
6. OTHER BUSINESS
Brief information only reports from Committee Members and/or Staff, including
committee reports and reports by Committee Members related to meetings attended
at City expense (AB1234).
7. ADJOURNMENT
This AGENDA is posted in accordance with Government Code Section 54954.2(a)
If requested, pursuant to Government Code Section 54953.2, this agenda shall be made
available in appropriate alternative formats to persons with a disability, as required by
Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132)
(ADA), and the federal rules and regulations adopted in implementation thereof. To
make a request for disability-related modification or accommodation, please contact
the City Clerk’s Office (925) 833-6650 at least 72 hours in advance of the meeting. Upon
receiving a request, the City will swiftly resolve requests for reasonable accommodation
for individuals with disabilities, consistent with the federal ADA, and resolve any doubt
in favor of accessibility.
August 23, 2023 Dublin Youth Advisory Committee Agenda 2
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Agenda materials that become available within 72 hours in advance of the meeting, and
after publishing of the agenda, will be available at Civic Center, 100 Civic Plaza, and will
be posted on the City’s website at www.dublin.ca.gov/ccmeetings.
Mission
The City of Dublin promotes and supports a high quality of life, ensures a safe and
secure environment, fosters new opportunities, provides equity across all programs,
and champions a culture of diversity and inclusion.
August 23, 2023 Dublin Youth Advisory Committee Agenda 3 3
STAFF REPORT
Youth Advisory Committee
Page 1 of 1
Agenda Item 3.1
DATE:August 23, 2023
TO:Honorable Chair and Committee Members
FROM:Jackie Dwyer, Parks & Community Services Director
SUBJECT:Approval of the June 29, 2023, Youth Advisory Committee Special Meeting
Minutes
Prepared by: Kim Bonato, Senior Office Assistant
EXECUTIVE SUMMARY:
The Committee will consider approval of the minutes of the June 29, 2023, Youth Advisory
Committee Special Meeting.
STAFF RECOMMENDATION:
Approve the minutes of the June 29, 2023, Youth Advisory Committee Special Meeting.
FINANCIAL IMPACT:
None.
DESCRIPTION:
The Youth Advisory Committee will consider approval of the minutes from the June 29, 2023,
Special Meeting.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The Committee Agenda was posted.
ATTACHMENTS:
1) Minutes of the June 29, 2023, Youth Advisory Committee Special Meeting
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MINUTES OF YOUTH
ADVISORY COMMITTEE
Special Meeting: June 29, 2023
YOUTH ADVISORY COMMITTEE
SPECIAL MEETING
June 29, 2023
A Special Meeting of the Youth Advisory Committee was held on Thursday, June 29, 2023, at the
Dublin Senior Center. The meeting was called to order at 4:01 PM by Nicki Wanzenried,
Recreation Coordinator.
1)CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Attendee Name Status
Braden Ou, Chairperson Present
Yma Santos, Vice Chairperson Present
Chloe Chase, Committee Member Present
William Chen, Committee Member Present
Justin Dinnall, Committee Member Present
Emma Do, Committee Member Present *Arrived at 4:03 PM
Arya Ferozy, Committee Member Present
Sam Haggmark, Committee Member Present
Adi Jain, Committee Member Present
Neel KarurParekh, Committee Member Present
Danica Molnar, Committee Member Present
Natasha Prabhu, Committee Member Absent
Nithila Sadheesh, Committee Member Present
Sanjana Gidwani, Alternate Committee Member Present
Hamza Ahmad, Alternate Committee Member Present
Rishika Singh, Alternate Committee Member Present
Esha Shenoy, PCSC Student Rep Present
2)ORAL COMMUNICATIONS
2.1)2023-24 Youth Advisory Committee and Staff Introductions
The Staff and Committee Members made introductions and participated in icebreaker
activities.
Attachment 1
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YOUTH ADVISORY COMMITTEE
SPECIAL MEETING
June 29, 2023
2.2)Rosenberg’s Rules of Order and Brown Act Training
The Committee received a report from Marsha Moore, City Clerk, on Rosenberg’s Rules of
Order and the Brown Act.
2.3)Election of 2023-24 Youth Advisory Committee Chairperson and Vice Chairperson
Nicki Wanzenried, Recreation Coordinator, presented an overview of the responsibilities of
the Youth Advisory Committee Chairperson and Vice Chairperson.
On a motion by Yma Santos, seconded by Neel KarurParekh, and by an 11-2 vote, the
Committee appointed Braden Ou as Chairperson.
RESULT:APPOINTED [11-2]
MOVED BY:Yma Santos, Committee Member
SECOND:Neel KarurParekh, Committee Member
AYES:Chase, Chen, Do, Ferozy, Jain, KarurParekh, Molnar, Ou, Sadheesh, Santos,
Gidwani
NAYES:Dinnall, Haggmark
ABSENT:Prabhu
On a motion by Danica Molnar, seconded by Neel KarurParekh, and by unanimous vote, the
Committee appointed Yma Santos as Vice Chairperson.
RESULT:APPOINTED [UNANIMOUS]
MOVED BY:Danica Molnar, Committee Member
SECOND:Neel KarurParekh, Committee Member
AYES:Chase, Chen, Dinnall, Do, Ferozy, Haggmark, Jain, KarurParekh, Molnar, Ou,
Sadheesh, Santos, Gidwani
ABSENT:Prabhu
2.4) Public Comment –None.
3)CONSENT CALENDAR
3.1)Approved May 24, 2023, Regular Youth Advisory Committee Meeting Minutes.
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YOUTH ADVISORY COMMITTEE
SPECIAL MEETING
June 29, 2023
On a motion by Neel KarurParekh, seconded by Nithila Sadheesh, and by unanimous vote,
the Committee adopted the Consent Calendar.
RESULT:ADOPTED [UNANIMOUS]
MOVED BY:Neel KarurParekh, Committee Member
SECOND:Nithila Sadheesh, Committee Member
AYES:Chase, Chen, Dinnall, Do, Ferozy, Haggmark, Jain, KarurParekh, Molnar, Ou,
Sadheesh, Santos, Gidwani
ABSENT:Prabhu
4)UNFINISHED BUSINESS –None.
5)NEW BUSINESS
5.1) Youth Advisory Committee Retreat Activities
The Committee participated in team-building activities.
5.2)2023-24 Youth Advisory Committee Work Plan
Nick Wanzenried, Recreation Coordinator, presented the 2023-24 Youth Advisory
Committee work plan for discussion. The Committee discussed the work plan and ideas to
be incorporated into the final work plan to be presented at the next meeting.
6)OTHER BUSINESS
The Committee members and Staff provided brief information-only reports.
7)ADJOURNMENT
Chairperson Ou adjourned the meeting at 7:28 PM.
Braden Ou
Youth Advisory Committee Chairperson
ATTEST:
Nicki Wanzenried
Recreation Coordinator
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STAFF REPORT
Youth Advisory Committee
Page 1 of 4
Agenda Item 5.1
DATE:August 23, 2023
TO:Honorable Chair and Committee Members
FROM:Jackie Dwyer, Parks & Community Services Director
SUBJECT:2023-24 Youth Advisory Committee Work Plan Prepared by: Nicki Wanzenried, Recreation Coordinator
EXECUTIVE SUMMARY:The Youth Advisory Committee will review and approve the 2023-24 Youth Advisory Committee Work Plan.
STAFF RECOMMENDATION:Approve the 2023-24 Youth Advisory Committee Work Plan.
FINANCIAL IMPACT:None.
DESCRIPTION:Each year the Youth Advisory Committee (YAC) establishes a work plan for their term of service. This work plan will serve as a guide for accomplishing goals and objectives during the 2023-2024 term.At the June 29, 2023, special meeting, the Committee discussed and established goals for the 2023-24 Work Plan. The goals are presented below. WORK PLAN GOAL #1 - Youth Mini-Grant Program
Offer the Youth Mini-Grant Program to Dublin-based youth organizations/clubs and programs that provide performing arts, multicultural awareness, or other youth-related activities.
All members must participate in reviewing applications.
o Objective 1.1 - Advertise and begin accepting applications for the program on September 1, 2023, to Dublin Unified School District (DUSD) high school and middle schools, Quarry Lane School, Valley Christian Schools, and Dublin-based youth organizations.
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Page 2 of 4
o Objective 1.2 - Accept applications through October 5, 2023.
o Objective 1.3 - Review applications and presentations at the October 25, 2023,Regular Meeting.
o Objective 1.4 - Present mini-grant recipient recommendations at the November 15, 2023, Parks and Community Services Commission meeting and forward them to City Council for approval in January 2023.WORK PLAN GOAL #2 – Youth Mental Health Forum
Plan and implement a mental health forum for Dublin middle and high school youth. Panelists will include school counselors and local therapists that work with youth to provide an overview of mental health issues and coping strategies. The forum may include students that have experienced mental health issues and wish to share their stories.
o Objective 2.1 – Appoint a minimum of four members to an Ad Hoc Committee by August 23, 2023. Secure the event’s location, date, and time by September 6, 2023.(Tentative date: Thursday, November 9, 2023)
o Objective 2.2 – Members begin to solicit panelists and set a deadline to have a panel in place by September 20, 2023.
o Objective 2.3 – Confirm panelists, develop format, agenda, and timeline, and present to the YAC at the September 27, 2023, Regular Meeting.
o Objective 2.4 – Develop a marketing plan, including a flyer and social media posts,by September 25, 2023. Begin advertising the event to Dublin Unified School District high school and middle schools, Quarry Lane School, Valley Christian Schools, and Dublin-based youth organizations by October 2, 2023.
o Objective 2.5 –Prepare a survey for participants and ask for feedback from panelists and attendees at the conclusion of the event.
o Objective 2.6 – Prepare and send thank you notes to all panelists and complete any follow-up within seven days after the event.
o Objective 2.7 – Meet to review and provide feedback about the event. Discuss what went well and what improvements can be made for next time. The Ad Hoc Committee will present the findings at the December 13, 2023, YAC Special Meeting. WORK PLAN GOAL #3 – Benefit Concert
Plan and implement the 10
th Annual Dublin Benefit Concert on May 2, 2024, at the Dublin Farmer’s Market. Acts will include Dublin-based youth and senior organizations/clubs and programs that provide performing arts, multicultural awareness, or other youth-related activities. The event benefits the Youth Fee Assistance Program.
o Objective 3.1 – Establish the timeline and work plan for the event and appoint a minimum of four members to an ad hoc committee at the November 15, 2023, Special Meeting.
o Objective 3.2 – Solicit youth and senior performers from the DUSD high school and middle schools, Quarry Lane School, Valley Christian Schools, City contract youth and senior instructors, Dublin cultural arts businesses, and other venues where youth and senior artists perform starting on January 15, 2024. The application for performers will open on January 26, 2024, and close on February 29, 2024, at 11:59pm.
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Page 3 of 4
o Objective 3.3 – The Ad Hoc Committee will review applications between March 1 and 7 and select performers by March 13, 2024.
o Objective 3.4 – Create an event flyer for Staff review and advertise in the Spring Recreation Activity Guide, City website, City newsflash, and distributed by YAC members starting March 27, 2024.
o Objective 3.4 – Attend, emcee, and implement the 2024 Dublin Benefit Concert on May 2, 2024, at the Farmer’s Market in Emerald Glen Park.WORK PLAN GOAL #4 – Volunteer Hours
In addition to ad hoc committees, each committee member will be required to volunteer at a minimum of two City events during the service term.
o Splatter – 9/9/23
o Harvest Fair – 10/7/23
o Floating Pumpkin Patch – 10/21/23
o Ghosts of Dublin – 10/20-10/21/23
o Tri-Valley Teen Job Fair - TBD
o Holiday Tree Lighting – 11/30/23
o St. Patrick’s Day Celebration – 3/16-3/17/24
o Shamrock Fun Run – 3/17/24
o Eggstravaganza – 3/30/24
o Dublin Pride Week – April 2024WORK PLAN GOAL #5 – Annual Report
Generate an annual report highlighting the accomplishments of the Youth Advisory Committee during the 2023-24 term.
o Objective 5.1 - Chair and Vice Chairperson to create a PowerPoint presentation of accomplishments of the 2023-24 Youth Advisory Committee and provide Parks and Community Services Staff with the Annual Report presentation by March 18, 2024.
o Objective 5.2 - Present the Annual Report at the March 27, 2024, Youth Advisory Committee meeting for YAC members to review and provide feedback.
o Objective 5.3 - Present the Annual Report to the Parks and Community Services Commission at their April 15, 2024, meeting and the City Council at their May 21, 2024, meeting. All YAC members are to be present.
STRATEGIC PLAN INITIATIVE:None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Committee Agenda was posted.
ATTACHMENTS:None.
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Page 4 of 4
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STAFF REPORT
Youth Advisory Committee
Page 1 of 2
Agenda Item 5.2
DATE:August 23, 2023
TO:Honorable Chair and Committee Members
FROM:Jackie Dwyer, Parks & Community Services Director
SUBJECT:2023 Mental Health Forum Work PlanPrepared by:Nicki Wanzenried, Recreation Coordinator
EXECUTIVE SUMMARY:The Committee will establish the 2023 Mental Health Forum work plan and appoint four to six members to serve on the Youth Mental Health Forum Ad Hoc Committee.
STAFF RECOMMENDATION:Establish the 2023 Youth Mental Health Forum work plan and appoint four to six members toserve on the Youth Mental Health Forum Ad Hoc Committee.
FINANCIAL IMPACT:None.
DESCRIPTION:At the June 29, 2023, Youth Advisory Committee (YAC) special meeting, members discussed goals for the 2023-24 work plan. Upon discussion and receipt of feedback, members identified thecontinued need for an event that addresses youth mental health issues in the Dublin community. The YAC agreed to plan and implement a mental health forum for Dublin middle and high school youth (included in the Work Plan as Goal #2). Panelists will include school counselors and local therapists that work with youth to provide an overview of mental health issues and coping strategies. The forum may include students that have experienced mental health issues and wish to share their stories. Discussion topics may include anxiety, depression, isolation, and other mental health struggles. The proposed event will be planned for mid-November, prior to the Thanksgiving holiday. All members are expected to be present for the entire event to assist with set up, logistics during the event, and clean up.
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Page 2 of 2
Staff recommends the formation of a Mental Health Forum Ad Hoc Committee. No more than four to six members will volunteer to meet at least three times to plan the event. The Ad Hoc Committee will update the YAC at regular and special meetings. The Ad Hoc Committee shall meet on September 6, September 20, September 27, October 18, and December 13, 2023, to complete the following objectives:
o Objective 2.1 – Secure the event's location, date, and time by September 6, 2023.(Tentative date: Thursday, November 9, 2023)
o Objective 2.2 – Members begin to solicit panelists and set a deadline to have the panel in place by September 20, 2023.
o Objective 2.3 – Confirm panelists, develop format, agenda, and timeline, and present to the YAC at the September 27, 2023, Regular Meeting.
o Objective 2.4 – Develop a marketing plan including preparation of a flyer and social media posts by September 25, 2023. Begin advertising the event to Dublin high schools, Dublin middle schools, and Dublin-based youth organizations by October 2,2023.
o Objective 2.5 –Prepare a survey for participants and ask for feedback from panelistsand attendees at the conclusion of the event.
o Objective 2.6 – Prepare and send thank you notes to all panelists and complete any follow-up for the event within seven days after the event.
o Objective 2.7 – Meet to review and provide feedback about the event. Discuss what went well and what improvements can be made for next time—present findings at the December 13, 2023, YAC Special Meeting.
STRATEGIC PLAN INITIATIVE:None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Committee Agenda was posted.
ATTACHMENTS:None.
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STAFF REPORT
Youth Advisory Committee
Page 1 of 2
Agenda Item 5.3
DATE:August 23, 2023
TO:Honorable Chair and Committee Members
FROM:Jackie Dwyer, Parks & Community Services Director
SUBJECT:Discussion of Volunteer Assignments at Splatter, Harvest Fair, Ghosts of
Dublin, and the Floating Pumpkin Patch Events
Prepared by: Nicki Wanzenried, Recreation Coordinator
EXECUTIVE SUMMARY:
The Committee will discuss volunteer assignments at Splatter, Harvest Fair, Ghosts of Dublin, and
the Floating Pumpkin Patch events.
STAFF RECOMMENDATION:
Assign no less than four Committee members to volunteer shifts at the following events: Splatter;
Heritage Fair; Ghosts of Dublin; and the Floating Pumpkin Patch.
FINANCIAL IMPACT:
None.
DESCRIPTION:
Community-wide events offered by the City of Dublin Parks and Community Services Department
rely on volunteers to make events successful. Volunteers complete various tasks, including helping
with event setup, cleanup, coordination, and more. Members of the Youth Advisory Committee
support these events by volunteering in a variety of capacities. Volunteer shifts are 3-5 hours in
duration.
Splatter
Splatter will be held on Saturday, September 9, 2023, at Emerald Glen Park. The event features
three stages, a diverse line-up of live music and dance ensembles, an evening concert, and a
community dance party under the stars. Splatter also features classic carnival games and other
activities for kids of all ages. Adults can sample fine wines from the Tri-Valley or enjoy cold beer
from local small-batch brewers. The event includes a diverse selection of local food vendors and
select food trucks. Volunteer shifts are typically between 11 AM - 9 PM.
Harvest Fair
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Page 2 of 2
The 2023 Harvest Fair will take place on Saturday, October 7, 2023, at Heritage Park and
Museums. Participants will enjoy an afternoon of old-fashioned fall fun with farm harvest
activities, lively music, and seasonal foods. Revelers may also play in the hay and help harvest
vegetables in the Farm Yard, visit the Murray Schoolhouse to see exhibits on Dublin's Immigrant
founders, or tour the 1910 Kolb House to see how a true farm family lived. Volunteer shifts are
typically between 9 AM - 3 PM.
Ghosts of Dublin
The City's Ghosts of Dublin event is at Heritage Park on Friday, October 20, and Saturday, October
21, 2023. Participants take a flashlight tour through the Dublin Historic Cemetery, hear haunting
stories of ghosts thought to be lurking in Dublin, see ghostly images of long-dead pioneers in Old
St. Raymond Church, and peek inside the Kolb House. This event is recommended for ages 8 and
up.Volunteer shifts are typically between 6 PM - 11 PM.
Floating Pumpkin Patch
The Floating Pumpkin Patch takes place on Saturday, October 21, 2023, at The Wave. Participants
will enjoy swimming, pumpkin decorating, and games. Entry fee includes one pumpkin, decorating
materials, and entry into Recreational Swimming. Volunteer shifts are typically between 9 AM - 4
PM.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The Committee Agenda was posted.
ATTACHMENTS:
None.
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