HomeMy WebLinkAbout4.05 I580Tassaj S&CEngCITY CLERK
File # 1:1616&-a�
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: December 4, 2001
SUBJECT: Amendment to Consulting Services Agreement with S&C
Engineers, Inc. (S&C), for the I-580/Tassajara Road Interchange
Improvement (Modification to Scope of Work and Additional
Compensation)
Report Prepared by: Lee S. Thompson, Public Works Director
ATTACHMENTS: 1) Resolution Amending Agreement
2) Original Agreement dated January 16, 2001
RECOMMENDATION: ' vv ' Adopt Resolution approving Amendment No. 2 to S&C contract
FINANCIAL STATEMENT: The cost of expanding S&C's scope of work to include Phase II
(Construction Management phase) of the original scope of work will
be paid with the monies being advanced by Jennifer Lin, The
Mission Peak Co., Greenbriar Land Company and Alameda County
Surplus Property Authority to construct the project. The advanced
funds are being credited against the required Eastern Dublin Traffic
Impact Fees for the various developments.
S&C's original agreement covers only Phase I of the construction
management scope of work (preconstruction tasks) in an amount not
to exceed $53,000. This amendment will add $1,235,568 to S&C's
current contract for a new total of $1,288,568. The total project
management/inspection proposal is as follows:
PHASE I $ 53,000
PHASE II (based on 17-month schedule)
Construction Admin./Inspection (S&C) $ 810,402
Bridge Inspection 171,405
Materials Testing (Kleinfelder) 58,625
Construction Surveys (Chaudhary) 96,000
Miscellaneous Direct Costs 3,150
Contingency 95,986
TOTAL PHASE II: $ 1,235,568
COPIES TO: James Scott, S&C Engineers
ITEM NO. 4.5
gAengr\S&C\AgstS&C Constr Svcs 580-TassImprov.doc q
DESCRIPTION: In January 2001, the City Council approved the agreement with
S&C to perform constructibility review, assistance in construction bidding and schedule analysis needed
for the 1-580/Tassajara Road Interchange Improvement project. Caltrans has approved the project plans
and specifications and the project will be advertised in early December. Since the City's agreement with
Caltrans requires that the project be constructed using Caltrans construction procedures, it is necessary to
hire a construction management firm familiar with Caltrans requirements. S&C has performed the
constructibility review of the project and with the construction of the project anticipated to occur in early
2002, it is now necessary to amend S&C's contract to include Phase I! of the original scope of work to
perform construction management. The not-to-exceed amount to perform this work is $1,235,568.
Staff recommends that the City Council adopt the resolution approving the amendment to the agreement
with S&C Engineers, Inc. to include Phase II of the scope of work and to provide additional compensation
of $1,235,568.
-2-
RESOLUTION NO. - 01
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING AMENDMENT TO AGREEMENT WITH S&C ENGINEERS, INCo
FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE
1-580/TASSAJARA ROAD INTERCHANGE IMPROVEMENT PROJECT
WHEREAS, the 1-580/Tassajara Road Interchange Improvement project is planned to be
constructed as part of the development process in Eastern Dublin; and
WHEREAS, the City haS completed the necessary improvement plans and specifications for the
project and Caltrans has approved the appropriate cooperative agreement with Dublin to construct the
project; and
WHEREAS, Caltrans requires the City to construct the project in accordance with Caltrans
standards; and
WHEREAS, the City Council approved on January 16, 2001, an agreement for consulting
services with S&C Engineers, Inc. (S&C), to perform constructibility review for the 1-580/Tassajara
Road Interchange Improvement Project; and
WHEREAS, S&C's ScOpe of Work is proposed to be expanded to include construction
management under Phase II of the original scope of work, and the not-to-exceed amount to perform
this task is $1,235,568;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin
does hereby approve Amendment No. 1 to the agreement with S&C to include Phase II Construction
Management of the original scope of work, which is attached hereto as "Exhibit A".
BE IT FURTHER RESOLVED that the Mayor is authorized to execute the agreement.
PASSED, APPROVED AND ADOPTED this 4th day of December, 2001.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Mayor
City Clerk
EXHIBIT "A" OF RESOLUTION -01
AMENDMENT TO AGREEMENT
BETWEEN CITY OF DUBLIN AND S&C ENGINEERS, INCORPORATED
FOR CONSTRUCTION MANAGEMENT SERVICES
WHEREAS, the City of Dublin (hereinafter referred to as "CITY") and S&C Engineers,
Inc. (hereinafter referred to as "CONSULTANT"), entered into an agreement on January 16, 2001 to
perform preconstmction tasks, including constmctibility review for' the Interstate 580/Tassajara Road
Interchange Improvement Project; and
WHEREAS, the Scope of Work to be performed is proposed to be extended to include
construction management, and the not-to-exceed contract amount is proposed to be increased to cover the
cost of the additional work;
NOW, THEREFORE, the parties hereto agree as follows:
Scope of Work
Scope of Work shall be modified to include Phase II of the original scope of work as described in
Consultant's Scope of Services - Construction Management Services for the Interstate 580/Tassajara
Road Interchange Improvement Project dated January 8, 2001 (attached).
Extension of Term
The total cost for time-and-materials work under this amendment shall not exceed an additional
$1,235,568 based on the attached cost breakdown for Phase II.
CITY OF DUBLIN
Mayor
ATTEST:
City Clerk
S&C ENGINEERS, INC.
James E. Scott, President
Date:
g:engr-contract\S&C\amendment2dec4-2001
BREAKDOWN OF COST PROPOSAL BY PHASE
S&C ENGINEERS, INC.
1-580/Tassajara Road Interchange Improvements
Phase 1 - Preconstruction Cost (See Attached Detail Sheet)
S&C Engineers $ 44,000.00
Chaudhary & Assoc. $ 9,000.00
Sub Total $ 53,000.00
Phase 2 - Construction & Post Construction Cost
S&C Engineers $ 984,956.85
Chaudhary & Assoc. $ 96,000.00
Kleinfelder $ 58.625.00
Sub Total $ 1,139,581.85
TOTAL $
Allowance for weather delays $
Total with contingency $
1,192,581.85
95,986.44 I
1,288,568.29
November 26, 2001
S&C ENGINEERS, INC.
COST PROPOSAL
1 580/Tassajara R~ad Interchange Improvements
~./Office
Clerical
Total Hours 10724
Subtotal - S&C Engineers, Inc.
Subconsultant: Materials Testing - Kleinfelder
Subconsultant: Surveys - Chaudhary 8: Associates
Miscellaneous Dkect Costs
Subtotal: Subeonsultants & Direct Costs
Markup ~ 5%
TOTAL
$ 335,388.80
$ 171,405.00
$ 227,338.60
$ 253,627.2O
$ 29,866.00
$1,017,625.60
$ 58,625.00
$ 105,000.00
$ 3,000.00
$ 166,625.00
$ 8,331.25
$1,192,581.85
Allowance for contract extension due to weather delays (estimated 34 days for l winter season) ] $ 95,986.44
Total with contingencyI $1,288,568.29
NOTES:
1. Estimate is based on 320 working day contract and on an estimated construction start date of February 1, 2002.
2. Rates include labor, overhead, profit, cell phones, and vehicles for each employee.
3. Rates for 2002 and 2003 reflect 5% yearly increases for wage inflation. Increases are subject to City approval.
4. It is assumed trailer and utilities are to be provided by construction contractor.
5. Cost proposal is good for 1.20 days.
November 26, 2001
STANDARD
CONSULTING ENGINEERING SERVICES AGREEMENT
THIS AGREEMENT is made at Dublin, California, as of January I6, 2001, by and
between the CITY OF DUBLIN, a municipal corporation ("City"), and S&C Engineers, Incorporated
("Consultant"), who agree as follows:
1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant
shall provide to City the services described in Exhibit A. Consultant shall provide said services at the
time, place, and in the manner specified in Exhibit A.
2. PAYMENT. City shall pay Consultant for services rendered pursuant to this
Agreement at the time and in the manner set forth in Exhibit B. The payments specified in Exhibit B shall
be the only payments to be made to Consultant for services rendered pursuant to this Agreement.
Consultant shall submit all billings for said services to City in the manner specified in Exhibit B; or, if no
manner be specified in Exhibit B, then according to the usual and customary procedures and practices
which Consultant uses for billing Clients similar to City.
3. FACILITIES AND E..QUIPMENT. Except as set forth in Exhibit C, Consultant shall, at
its sole cost and expense, furnish all facilities and equipment which may be required for furnishing
services pursuant to this Agreement. City shall furnish to Consultant only the facilities and equipment
listed in Exhibit C according to the terms andconditions set forth in Exhibit C.
4. GENERAL PROVISIONS. The general provisions set forth in Exhibit D are part of
this Agreement. In the event of any inconsistency between said general provisions and any other terms or
conditions of this Agreement, the other term or condition shall control insofar as it is inconsistent with the
general provisions.
5. EXHIBITS. All exhibits referred to herein are attached hereto and are by this reference
incorporated herein.
6. SUBCONTRACTING. The Consultant shall perform the work contemplated with
resources available w/thin its own organization and no portion of the work pertinent to this contract shall
be subcontracted without written authorization by the City, except that which is expressly identified in
the Consultant's proposal.
7. CHANGES. City may from time to time require changes in the scope of the services by
Consultant to be performed under this Agreement. Such changes, including any change in the mount of
Consultant's compensation which are mutually agreed upon by City and Consultant, shall be effective as
amendments to this Agreement only when in writing.
8.. RESPONSIBLE CHARGE. Consultant shall assign a project manager(s) to the project
for the duration of the project. There shall be no change in the Project Manager or members of the project
team without prior written approval, by the City. The.Project Manager for Consultant shall be JAMES E.
SCOTT.
Agreement
Page 1 of 2
01/08/01
9: CONTRACT ADMINISTRATION. This Agreement shall be administered by LEE S.
THOMPSON ("Admirdstrator"). All correspondence shall be directed to or through the Admirdstrator or
his or designee.
10. NOTICES. Any written notice to Consultant shall be sent to:
James E. Scott, President
S&C Engineers, Inc.
433 43ra Street, Suite A
Oakland, CA 94609
Any written notice to City shall be sent to:
Lee S. Thompson
Director of Public Works/City Engineer
100 Civic Plaza
Dublin, CA 94568
Executed as of the day first above stated:
CITY OF DUBLIN,
a municipal corporation
By
"City"
Attest:
City Clerk
ApprOVed as to form:
City Attorney
Agreement
Page 2 of 2
01/08/01.
EXHIBIT A
SCOPE OF SERVICES AND SCHEDULE
PER S&C Engineers, Inc. Scope of Services/Fee Proposal dated January 8, 2001 for Construction '
Management Services - Phase I Only, for the Interstate 580/Tassajara Road Interchange
Improvement Project (ATTACHED).
Exhibit A
Page 1 of 1
01/08/01
EXHIBIT B
PAYMENT SCHEDULE
City shall pay Consultant on a'time and material basis an amount not to exceed
the total sum of FIFTY THREE THOUSAND DOLLARS ($53,000) for services to be performed
pursuant to this Agreement. Consultant shall submit invoices on a monthly basis.
The total sum stated above shall be the total which City shall pay for the services
to be rendered by Consultant pursuant to this Agreement. City shall not pay any additional sum
for any expense or cost whatsoeVer incurred by Consultant in rendering services pursuant to this
Agreement
City shall make no payment for any extra, further or additional service pursuant to
this Agreement unless such extra service and -the pr/ce, therefor is agreed to in writing executed
by the City Manager or other designated official of City authorized to obligate City thereto prior
to the time such extra service is rendered and in no event shall such change order exceed twenty-
five percent (25%) of the initial contract price.
The services to be provided under this Agreement may be terminated without
cause at any point in time in the sole and exclusive discretion of City. If the Agreement is
terminated by City, Consultant shall be entitled to receive just and equitable compensation, for
any satisfactory work completed on such documents and other materials to the effective date of
such termination. In that-event, all finished and unfinished documents and other materials shall,-
at the option of the City, become City's sole and exclusive property. Consultant hereby expressly
waives any and all claims for damages or compensation arising under this Agreement.
· Consultant shall maintain adequate logs and timesheets in order to verify costs incurred to date.
Exhibit B
Page 1 of 1
01/08/01
EXHIBIT C
City shall furnish physical facilities such as desks, filing cabinets, and conference
space, as may be reasonably necessary for Contractor's use while consulting with City employees
and reviewing records and the information in possession of City. The location, quantity, and
time of furnishing said physical facilities shall be in the sole discretion of City. In no event shall
City be obhgated to furnish any facility which may involve incurring any direct expense,
including, but not limiting the generality of this exclusion, long-distance telephone or other
communication charges, vehicles, and reproduction facilities.
Exhibit C
Page 1 of 1
01/08/01
EXHIBIT D
GENERAL PROVISIONS
INDEPENDENT CONTRACTOR. At all times during the term of this Agreement, Consultant
'shall be.an independent contractor and shall not be an employee of City. City shall have the fight
to control Consultant only 'insofar as the results of Consultant's engineering services rendered
pursuant to this Agreement; however, City shall not have the fight to control the means by which
Consultant accomplishes servides rendered pursuant to this Agreement.
LICENSES; PERMITS; ETC. Consultant represents and warrants to City that he has all licenses,
permits, qualifications and approvals of whatsoever nature which are legally required for
Consultant to practice his profession. Consultant represents and warrants to City that Consultant
shall, at his sole cost and expense, keep in effect at all times during the term of this Agreement
any licenses, permits, and approvals which are legally required for Consultant to practice his
profession.
TIME. Consultant shall devote such time to the performance of services pursuant to this
Agreement as may be reasonably necessary for satisfactory performance of Consultant's
obligations pursuant to this Agreement.
INSURANCE REQUII~MENTS. Consultant shall procure and maintain for the duration of the
contract insurance against claims for injuries to persons or damages to property which may arise
from or in connection with the performance of the work hereunder by the Consultant, his agents,
representatives, employees or subcontractors. The cost of such insurar/ce shall be included in the
'Consultant's bid.
A. Minimum Scope of Insurance. Coverage shall be at least as broad as:
(1)
Insurance SerVices Office form number GL 0002 (Ed. 1/73) covering.
comprehensive General Liability and Insurance Services Office form number GL
0404 covering Broad Form Comprehensive General Liability; or Insurance
Services Office Commercial General Liability coverage ("occurrence" form CG
0001).
(2)
Insurance Services Office form number CA 0001 (Ed. 1/78) covering Automobile
Liability, code 1 "any 'auto" and endorsement CA 0025.
(3)
Worker's Compensation insurance as required by the Labor Code of the State of
' California and Employers Liabihty Insurance.
B. Minimum Limits of Insurance. Consultant shall maintain limits no less than:
Exhibit D
Page .1 of 5
01/08/01
(1)
General Liability: $1,000,000 combined single limit per occurrence for bodily
injury, personal injury and property damage. If commercial General Liability
Insurance or other form with a general aggregate limit is used, either the general
aggregate limit shall apply separately to this project/location or the general
aggregate limit shall be twice the required.occurrence limit.
(2)
Automobile Liability: $1,000,000 combined-single limit per accident for bodily
injury and property damage..
(3)
Workers Compensation and Employers Liability: Workers Compensation limits
as required by the Labor Code of the State of California and Employers Liability
limits of $1,000,000.per accident. ..
Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must
be declared to and approved by the City. At the option of the City, either the insurer shall
reduce or eliminate such deductibles or self-insured retentions as respects the City, its
officers, officials and employees; or the Consultant shall procure a bond guaranteeing
payment of losses and related investigations, claim administration and defense expenses.
Other Insurance Provisions. The policies are to contain, or be endorsed to contain, the
:following provisions:
(1) General Liability and Automobile Liability Coverages.
(a)
City of Dublin, City of Pleasanton and the State Depamnent of
Transportation, their.officers, officials, employees and volunteers are to be
covered as insureds as respects: liability arising out of activities.
performed by or on behalf of the Consultant; products and completed
operations of the Consultant, premises owned, occupied or used by the
Consultant, or automobiles owned, leased, hired or borrowed by the
Consultant. The coverage shall contain no special limitations on the scope
of the protection afforded to the City of Dublin, City of Pleasanton and the
State Department of Transportation, their officers, officials, employees or
volunteers.
Co)
The Consultant's insurance coverage shall be primary insurance as respects
the City of Dublin, City of Pleasanton and the State Department of
Transportation, their officers, officials, employees and volunteers. Any
insurance or self-insurance maintained by.the City, its officers, officials,
employees or volunteers shall be excess of the Consultant's insurance and
shall not contribute with it.
(c)
Any failure to comply with reporting provisions of the policies shall not
affect coverage provided to the City of Dublin,'City of Pleasanton and the
Exhibit D
Page 2 of 5
01/08/01
State Department of Transportation, their officers, officials, employees or
volunteers.
(d)
The Consultant's insurance shall apply separately to each insured against
whom claim is made or suit is brought, except with respect to the limits of
the insurer's liability.
(2) Workers Compensation and Employers·Liability Coverage.
The insurer shall agree to Waive all rights of subrogation against the City, its
officers, officials, employees and volunteers for losses arising from work
performed by the Consultant for the City.
· (3) Professional Liability.
Consultant shall carry professional liability insurance at a minimum amount of
$1,000,000 to protect the City against liability caused by negligent acts, errors or
omissions on the part of the Consultant in the course of performance of the
services .specified in this Agreement.
(4) Ail Coverages.
Each insurance policy required by this clause shall be endorsed to state that
coverage shall not be suspended, voided, cancelled by either party, reduced in
coverage or in limits except al~er thirty (30) days prior written notice by certified
mail, return receipt requested, has been given to the City.
Acceptability of Insurers. Insurance is to be placed with insurers with a Bests' rating of
no less than' A:VIII.
Verification of Coverage. Consultant shall furnish City with certificates of insurance and
with original endorsements effecting coverage required'by this clause. The certificates
and endorsements for each insurance, policy are to be signed by a person authorized by
that insurer to bind coverage on its behalf. The certificates and endorsements are to be
received and approved by the City before work commences. The City reserves the right
to require complete, certified copies of all required insurance policies, at any time.
The Risk Manager of City may approve a variation of those insurance requirements upon
a determination that the coverages, scope, limits and forms of such insurance are either
not commercially available or that the City's interests are otherwise fully protected.
CONSULTANT NO AGENT. Except as City may specify in writing, Consultant shall hav6 no
authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent.
Exhibit D
Page 3 of
01/08/01
Consultant shall have no authority, express or implied, pursuant to this Agreement to bind City to
any obligation Whatsoever.'
ASSIGNMENT PROHIBITED. No party to this Agreement may assign any fight or obligation
pursuant to this Agreement. Any attempted or purported assignment 0fany right or obligation
.pursuant to this Agreement shall be void and of no effect.
PERSONNEL. Consultant shall assign only competent personnel to perform services pursuant to
this Agreement. In the event that City, in its sole discretion, at any time during the term of this'
Agreement, desires the removal of any such persons, Consultant shall, immediately upon
receiving notice from City of such desire of City, cause the removal Of such person, or persons.
STANDARD OF PERFORMANCE. Consultant shall perform all services required pursuant to
this Agreement in the manner and according to the standards observed'by a competent
practitioner of the profession in which Consultant is engaged in the geographical area in which
Consultant practices his pro.fession. All instruments of service of whatsoever nature which
Consultant delivers to City pursuant to this Agreement shall be prepared in a substantial, first
class and Workmanlike manner 'and conform to the standards of quality normally observed by a
person practicing in Consultant's profession.
HOLD HARMLESS AND RESPONSIBILITY OF CONSULTANTS. Consultant shall take all
responsibility for the work, shall bear all losses and damages directly or indirectly resulting to
him, to'.any subconsultant, to the City of Dublin, City of Pleasanton, and the State Department of
Transportation, to their officers and employees, on account of the negligent performance or
character of the work, unforeseen difficulties, accidents, occurrences or other causes predicated
on active or passive negligence of the Consultant or of his subconsultant. Consultant shall
indemnify, defend and hold harmless the City of Dublin, City of Pleasanton and the State
Department of Transportation, their officers, officials, directors, employees and agents'.from and
against any or all loss, liability, expense, claim; costs (including costs of defense), suits, and
damages of every kind, nature and description directly or inctirectly arising from the negligent
performance of the work. This paragraph shall not be construed to exempt the City, its
employees and officers from its own fraud, willful injury or violation of law whether willful or
negligent. For purposes of Section 2782 'of the Civil Code the parties hereto recognize and agree
that this Agreement is not a construction contract. By execution of this Agreement Consultant
acknowledges and agrees that he has read and understands the provisions hereof and that this
paragraph is a material element of consideration.
Approval of the insurance contracts does not relieve the Consultant or subconsultants frOm
liability under this paragraph.
GOVERNMENT~ REGULATIONS. To the extent that this Agreement may be funded by
fiscal assistance from another governmental entity, Consultant shall comply with all applicable
rules and regulations to which City is bound by the terms of such fiscal assistance program.
Exhibit D
Page 4 of 5
01/08/01
11.
DOCUMENTS. All reports, data, maps, models, charts, designs, plans, studies, surveys,
photographs, memoranda or other written documents or materials prepared by Consultant
pursuant to this Agreement shall become the property of City upon completion of the work to be
performed hereunder or upon termination of the Agreement. No such materials or properties
produced in whole or in part under this Agreement shall be subject to private use, copyrights,
or patent rights by Consultant in the United States or in any other country without the express
written consent of City. City shall have unrestricted authority to publish, disclose (as may be
limited by the provisions of the California Public Records Act), distribute, and otherwise use,
copyright or patent, in whole or in part, any such reports, studies, data, statistics, forms or other
materials .or properties produced under this Agreement.
Exhibit D
Page 5of 5
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January 8, 2001
Ferdinand Del Rosario, P.E.
Senior Civil Engineer
City of Dublin
100 Civic Plaza
Dublin, California 94568
SlC ENGINEERS, INC.
Scope of Services - Construction Management Services
1-580/Tassajara Road Interchange Improvements projects
Dear Ferd:
Attached .is a recommended "Scope of Services" for the Construction Management
services to be provided by S&C Engineers on the 1-580/Tassajara Interchange
Improvement Projects. I~would be happy to meet with you and discuss any proposed
changes you feel may be appropriate.
James E. Scott
President
433 43rd STREET I SUITE A , OAKLAND, CALIFORNIA 94609 · TEL 510.597.1090 FAX 510.597.1091
EXHIBIT A
! 580/TASSAJARA ROAD INTERCHAN.G.E....IMPROVEMENTS
SCOPE OF SERVICES
Provide construction management services including constructibility review; contract
administration; construction inspection; construction surveying; and materials testing for
the improvement project of the I 580/Tassajara Road Interchange Improvements.
Phase I - Preconstruction
=
CONSTRUCTIBILITY REVIEW
CONSULTANT shall perform a constructibility review of contract plans,
specifications, and engineer's estimate for the project and will develop and
analyze.a potential baseline construction schedule.
CONSULTANT shall provide wdtten report of all findings and recommendations.
CONSULTANT shall meet with designer, City, Caltrans and/or other appropriate
parties to discuss findings and potential changes to contract documents.
CONSULTANT shall review horizontal and vertical control datum used by
surveyors during design.
ADVERTISE, BID AND AWARD
CONSULTANT will assist City with advertising, bid inquiries, bid review and
award of construction contract
Phase II - Construction
CONTRACT ADMINISTRATION
Administration - CONSULTANT shall perform ail construction administration
activities, including correspondence and document control. Provide complete
support services for field personnel, including office support and coordination of
inspection, surveying, and testing. CONSULTANT will furnish all business
equipment for CONSULTANT'S work such as computers,'fax machines,
furniture, and telephones; expendable supplies such as binders, pens, pencils,
etc. CITY'S construction contractor will provide field office/trailer, fax and phone
lines, utilities and copier at no cost to CONSULTANT.
Reporting - CONSULTANT shall utilize Caltrans procedures and policies, and
CITY requirements as necessary, regarding documentation of events,
compilatiop of quantities, contractor progress payments, final payment, and
record drawings. The required records pertaining to the job site staff include
attendance reports and overtime records. Records involved in monitoring
Contractor's contract include weekly statement of working days and monthly
progress report. CONSULTANT staff members assigned to monitor the
Contractor's'operations will submit a daily report relating the activities of the day.
Reports covering extra work shall be submitted to CITY along with Contracto~s
material billing when appropriate. Quantities shall be calculated as they are
incorporated in the work. The most current Caltrans Construction Manual is.the
principal reference for CONSULTANT'S field personnel.
Project Meetings - CONSULTANT shall conduct one preconstruction
conference, weekly progress meetings, and other' project related meetings.
CONSULTANT shall prepare agendas and meeting minutes.
Project Submittals - CONSULTANT shall process Contractor's submittals and
assure their timely review. CONSULTANT shall maintain a log to track
processing of Contractor's submittals.
Claims Mitigation - CONSULTANT will take steps to avoid claims on the project.
In the unlikely event of claims, any claims resolution will be performed as
additional services.
Progress Payment - CONSULTANT shall prepare monthly.progress payment
requests and submit to CITY for their payment.
Change Orders - CONSULTANT shall evaluate proposed change orders,
coordinate changes in design with CCS Planning and Engineering, Caltrans, and
CITY staff as appropriate. CONSULTANT shall prepare change orders and an
independent cost estimate and schedule impact analysis.
Document Tracking - CONSULTANT shall track all documents during the course
Of the project. Documents to.be tracked inClude but are not limited to all
correspondence; shop drawings, test results, change orders, potential change
order items, potential claims, 'design clarifications, photographs, etc.
Documentation - CONSULTANT shall document the Contractor's.activities on a
daily basis, conversations, and meetings related to the project, changed
conditions, change orders; weather, accidents, environmental mitigation, and all
other items that may be necessary for reviewing prog tess payments, evaluating
and processing change orders, and resolving potential claims, Documentation is
to include both written text and photographs. Progress photographs of the
overall project are to be taken and a set included in the final project, records.
Design Clarification - Coordinate design clarifications with CCS Planning and
Engineering, CITY and Caltrans as appropriate.
suRVEYS
CONSULTANT shall provide line and grade stakes in accordance with Caltrans
Staking Manual procedures and frequencies.
INSPECTION AND TESTING
CONSULTANT will:
Provide construction inspection, sampling and materials testing in
accordance with Caltrans procedUres for all project items.
· Coordinate the activities of testing laboratories, surveyors and inspectors,
representatives from utility companies and the administration of all project
permits and utility relocations.
· Coordinate with local residents, proprietors and land owners to minimize
impact on construction on said parties.
· Enforce labor regulations as included in contract specifications.
· Maintain an up-to-date set of plans and specifications at the job site.
· Review all certificates of inspections and tests.
· Provide final inspection and punch list.
· Collect and check record drawing information as furnished by the
Contractor, furnish information to the designer for preparation of reco~d
drawings.
POST CONSTRUCTION PHASE
After acceptance of the construction contract, CONSULTANT will prepare a
Construction Completion Report that will include:
· Summary of scope, cost, and schedule changes and the reason for the
changes
· Summary of project costs
· Comprehensive Project Records (per Caltrans requirements)
SK ENGINEERS, INC.
BREAKDOWN OF COST.PROPOSAL BY PHASE
1-580/Tassaj ara Road Interchange Improvements
Phase I - Preconstruction Cost (See Attached Detail Sheet)
S&C Engineers $ 44,000.00
Chaudhary & Assoc.. $ 9,000.00
Sub Total $ 53,000.00
Phase 2 - Construction & Post Construction Cost
S&C Engineers $ 967,636.5'1
Chaudhary & Assoc. $ 96,000.00
Kleinfelder $ 58,625.00
Sub TOtal $ 1,122,261.57
TOTAL $ 1,175,261.57
Allowance for weather delaysl $ 113,306.72
Total with contingency[' $ 1,288,568.'29
January 8, 2001
S&C ENGINEERS, INC..
S&C Engineers
PreconstruCtion Services Detail
January 8, 2000 _
Field Review
Report
PM/RE Bridge Engr
8 8
8 4
Office Engr
Review Plans 40 40
Quantity Checks 20 20
Review Specs 24 8
Recommendations 8 4
Schedule Analysis 8 24
Recommendations 8 8
Meetings 16 16
Advertise 8 8
Assist in responses to bid
inquiries 32 16
4
Clerical
4
4
8
Bid Review 8 8
Award 8 8
Mobilization 8 8 16
Set up job files 4 32 16
Total Hours: 208 180 52 40
Hourly Rate: $105 $10d $80 $45
Costs: $21,840 $18,000 $4,160
S&C Sub Total
Survey Sub Total
Surveying - Chaudhary & Associates
Review Design Surveys
2 days office time,
one day field crew $4,500
Grand Total:
$4,500
Determine and
incorporate vertical and
horizontal adjustment
factors if differences are
found* * = if necessary
$1,800
,44,ooo I
$9,000
$53,000
S&C ENGIHEERS, INC.
COST PROPOSAL
Position
[PM ~ Rcs. Engr,
,_ Ihidge Iqk'-'ineer
; .~qliof IIIsp¢ch~r
('lcrical
i t,,.e-2 .-T--- 2{161
' Cons1. !
;'m:tz j o.'r.
i 2,,~
i
I
20 ·
480i
· 52 i {,41) . 20
I 40[ 128 ' I
~ REG,
I q20.
! 9211
384
20O2
o.'K'
60
' ~oo3'
;
j m:(;." 6.'~.
PO,M-
C. OtlSt.
.. [ 8O
' 20
160 [ 20 80
32[ 40
'l'otnl Ilours
s IfIO.}R), -.X'A % IOq.lJll ~'{ II0 aq 'N'A'
111724
Costs
328.502J40
171,4o5.0o
222.945.211
248.176.81)
99 ')7q 99
5nbmtal- 5&C I.;n~i.eers, Inc. IS 1.000~305.32
Subcon~ullam: Mmcrbis 'l'csfin~ i Kleinl~kler~ 58.625.00
S.bcons. hant: Sur¥c~ C'haudhaD- & As~oci~lu~ S 105.000.00
Miscellaneous I)ireci Cosls , S 3.000.00
$,hlolal: Subconsulhmts & Direcl Cosls 166.625.00
Markt p ~t; 5% $ 8.331.25
Allowance for contract extension due to weather delays (e~timated 40 days for 2 winter seasons) [ $ 113,306.72
Total with contingencyI $1,288,568.29
NOTES:
1. Estimate is based on 340 workh~g day contract and on an estimated construction start.&qte of September 1, 2001. After
pre-proposal review of available plans and specifications, S&C Engineers believes working day duration could be
shortened.
2. Rates include labor, overhead, profit, cell phones, and vehicles for each employee.
3. Rates for 2002 and 2003 reflect 5% yearly increases for wage inflation. Increases are subject to City approval.
4. It is assumed trailer and utilities are to be provided by construction contractor.
5. Cost proposal is good for 120 days.
November 17, 2000