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Home My WebLink About4.07 Acceptance of Work – Project No. ST0713, Citywide Signal Communications Upgrade - Conduit Installation for Future Fiber Interconnect on Dublin Blvd ProjectSTAFF REPORT CITY COUNCIL Page 1 of 3 Agenda Item 4.7 DATE:August 15, 2023 TO:Honorable Mayor and City Councilmembers FROM:Linda Smith, City Manager SUBJECT:Acceptance of Work –Project No. ST0713, Citywide Signal Communications Upgrade - Conduit Installation for Future Fiber Interconnect on Dublin Boulevard ProjectPrepared by:Sai Midididdi,Associate Civil (Traffic) Engineer EXECUTIVE SUMMARY:The City Council will consider the acceptance of the Citywide Signal Communications Upgrade -Conduit Installation for Future Fiber Interconnect on Dublin Boulevard Project, CIP No. ST0713. The project installed a three-inch conduit on Dublin Boulevard between the Civic Center and San Ramon Road. STAFF RECOMMENDATION:Adopt the Resolution Accepting the Citywide Signal Communications Upgrade - Conduit Installation for Future Fiber Interconnect on Dublin Boulevard Project, CIP No. ST0713. FINANCIAL IMPACT:The Citywide Signal Communications Upgrade - Conduit Installation for Future Fiber Interconnect on Dublin Boulevard Project, CIP No. ST0713, is complete and the project funding and costs wereas follows:Project Funding Source (2021-2022)General Fund $1,500,000.00State Gas Tax Fund $104,000.00Measure B Sales Tax Local Streets Fund $248,640.00TFCA/Transportation for Clean AirVehicle Registration FeeMeasure BB Sales Tax Local Streets Fund $146,000.00 $792,826.00$400,000.00Road Maintenance & Rehab Account (RMRA)$654,320.00Eastern Dublin Transportation Impact Fee $200,000.00Western Dublin Transportation Impact Fee $199,000.00 285 Page 2 of 3 Internal Service Fund -Equipment $174,990.00 Total Funding $4,419,776.00Estimated ExpendituresConstruction Contract with Change Orders $945,612.32Contract Services, Design, Salary, and Testing $190,782.77Total Expenditures $1,136,395.09Estimated Project Balance $3,283,380.91Upon the City Council’s acceptance of the project, the remaining budget will be retained within the Citywide Signal Communications Upgrade Project for use on the phase two portion of the Projectthat involves installing fiber in the new conduit. DESCRIPTION:On January 10, 2023, the City Council awarded a contract for the Citywide Signal CommunicationsUpgrade - Conduit Installation for Future Fiber Interconnect on Dublin Boulevard Project to St. Francis Electric for $866,000, which is just one phase of the larger Citywide Signal Communications Upgrade Project (CIP No. ST0713, Attachment 2), which provides for a variety of upgrades to the City’s signal communications infrastructure. The scope of work of this phaseincludes installing a three-inch conduit on Dublin Boulevard between the Civic Center and San Ramon Road. In a future phase, a fiber optic interconnect will be installed in the conduit, and all the intersections along Dublin Boulevard between the Civic Center and San Ramon Road will be upgraded to a faster, more reliable, and higher bandwidth network connection.Staff has determined that the project is complete and recommends that the City Council accept the project and begin the warranty period. The estimated remaining budget of $3,283,380.91 will be retained within the Citywide Signal Communications Upgrade Project budget for use in the future phase, which will install a fiber optic interconnect in the conduit and other communication upgrades. STRATEGIC PLAN INITIATIVE:None. NOTICING REQUIREMENTS/PUBLIC OUTREACH:The City Council Agenda was posted. A courtesy copy of this report was sent to St. Francis Electric. 286 Page 3 of 3 ATTACHMENTS:1) Resolution Accepting the Citywide Signal Communications Upgrade - Conduit Installation for Future Fiber Interconnect on Dublin Boulevard Project, CIP No. ST07132) CIP No. ST0713 287 Attachment 1 Reso. No. XX-23, Item X.X, Adopted XX/XX/2023 Page 1 of 2 RESOLUTION NO. XX – 23 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ACCEPTING THE CITYWIDE SIGNAL COMMUNICATIONS UPGRADE – CONDUIT INSTALLATION FOR FUTURE FIBER INTERCONNECT ON DUBLIN BOULEVARD PROJECT, CIP NO. ST0713 WHEREAS,on January 10, 2023, the City entered into a contract with St. Francis Electric to perform Project No. ST0713, the Citywide Signal Communications Upgrade - Conduit Installation for Future Fiber Interconnect on Dublin Boulevard Project; and WHEREAS,said improvements have been completed in accordance with plans and specifications, and any approved modifications thereof, to the satisfaction of the City Engineer of the City of Dublin; and WHEREAS, as a condition of the contract, St. Francis Electric is required to warranty the improvements for a period of one year following acceptance of the work by the City of Dublin and maintain a maintenance bond in the amount of 10% of the final contract value. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby accept the Citywide Signal Communications Upgrade - Conduit Installation for Future Fiber Interconnect on Dublin Boulevard Project improvements, Project No. ST0713 and authorize Staff to file a Notice of Completion with Alameda County. BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby authorize the City Manager or designee to release the retention, if after 35 days of filing the Notice of Completion there are no subcontractor claims. BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby authorize the City Manager or designee to release the maintenance bond at the end of the one- year warranty period. PASSED, APPROVED AND ADOPTED this 15th day of August 2023, by the following vote: {Signatures on the following page} 288 Reso. No. XX-23, Item X.X, Adopted 08/15/2023 Page 2 of 2 AYES: NOES: ABSENT: ABSTAIN: ______________________________ Mayor ATTEST: _________________________________ City Clerk 289 Streets City of Dublin Capital Improvement Program 2022-2027 Update Page 56 Number – ST0713 CITYWIDE SIGNAL COMMUNICATIONS UPGRADE Program – STREETS PROJECT DESCRIPTION This project provides for the continued upgrades of the traffic signal communications system and includes the replacement of signal controllers, conflict monitors, and battery backup units, as well as managing ongoing signal operations of coordinated corridors. In Fiscal Years 2019-20 and 2020-21, the project further expanded the traffic communication network, connecting traffic signals on Dublin Boulevard, San Ramon Road, Fallon Road and Tassajara Road. The project will provide for the installation of new conduits, removing the existing copper communication cables and installing new fiber optic cables on Dublin Boulevard. The project will also expand the adaptive traffic signal system along key corridors and will connect existing and new public safety infrastructure, such as situational awareness cameras and automated license plate recognition cameras, to the high-speed fiber optic communications system. A project is currently in construction to install a conduit pathway between Civic Center and San Ramon Road to accommodate the future fiber optic upgrade to city infrastructure. The project updated the City of Dublin Travel Demand Forecasting Model to provide traffic flow projections on the arterial and collector roadways as well as analyzed future land use development proposals and transportation network changes in the City. In April 2021, the project resulted in City Council adopting a resolution establishing the California Environmental Quality Act (CEQA) transportation thresholds of significance for Vehicle Miles Traveled (VMT). This project is partially funded with General Fund reserve designation for One Time Initiative - Capital. Potential other funding for this project may include Federal and State grants. ANNUAL OPERATING IMPACT: None MANAGING DEPARTMENT: Public Works 2022-2027 CAPITAL IMPROVEMENT PROGRAM ESTIMATED COSTS PRIOR YEARS 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 FUTURE YEARS TOTALS 9100 – Salaries & Benefits $38,637 $92,990 $8,320 $8,320 $148,267 9200 – Contract Services $612,021 $466,060 $135,000 $135,000 $1,348,081 9400 – Improvements $729,509 $2,235,409 $91,720 $131,720 $3,188,358 9500 – Miscellaneous $4,900 $4,900 9600 – Equipment $5,120 $5,120 TOTAL $1,385,067 $2,799,579 $235,040 $275,040 $4,694,726 Attachment 2 290 Streets City of Dublin Capital Improvement Program 2022-2027 Update Page 57 FUNDING SOURCE PRIOR YEARS 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 FUTURE YEARS TOTALS 1101 – General Fund Designation $79,853 $1,420,147 $1,500,000 2201 – State Gas Tax $104,000 $104,000 2204 – Measure B Sales Tax - Local Streets Fund (ACTC) $194,493 $54,147 $248,640 2207 – TFCA/Transportation for Clean Air $54,426 $91,574 $146,000 2212 – Vehicle Registration Fee (ACTC) $704,451 $53,335 $35,040 $35,040 $827,866 2214 – Measure BB Sales Tax – Local Streets Fund (ACTC) $200,000 $200,000 $200,000 $600,000 2220 – Road Maint. & Rehab. Account (RMRA) $36,844 $617,476 $40,000 $694,320 4301 – Eastern Dublin Transportation Impact Fee $198,248 $1,752 $200,000 4304 – Western Dublin Transportation Impact Fee $27,278 $171,722 $199,000 6305 – Internal Service Fund - Equipment $89,474 $85,426 $174,900 TOTAL $1,385,067 $2,799,579 $235,040 $275,040 $4,694,726 ANNUAL OPERATING IMPACT 291