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HomeMy WebLinkAbout10-13-2022 HCAC Agenda PacketOctober 13, 2022 Dublin Heritage and Cultural Arts Commission Agenda 1 Council Chamber Civic Center 100 Civic Plaza Dublin, CA 94568 www.dublin.ca.gov Regular Meeting of the DUBLIN HERITAGE AND CULTURAL ARTS COMMISSION Thursday, October 13, 2022 Location: Council Chamber Civic Center 100 Civic Plaza Dublin, CA 94568 Regular Meeting 7:00 PM 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ORAL COMMUNICATIONS 2.1 Public Comment At this time, the public is permitted to address the Heritage & Cultural Arts Commission on non-agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Commission may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the Recording Secretary’s Office related to the proper procedure to place an item on a future Heritage & Cultural Arts Commission agenda. The exceptions under which the Commission MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 3. CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the Heritage & Cultural Arts Commission with one single action. Members of the audience, Staff or the Heritage & Cultural Arts Commission who would like an item removed from the Consent Calendar for purposes of public input may request the Chair to remove the item. 3.1 Approval of the August 11, 2022 Heritage and Cultural Arts Commission Regular Meeting Minutes 1 October 13, 2022 Dublin Heritage and Cultural Arts Commission Agenda 2 The Commission will consider approval of the minutes of the August 11, 2022 Heritage and Cultural Arts Commission Regular Meeting. STAFF RECOMMENDATION: Approve the minutes of the August 11, 2022 Heritage and Cultural Arts Regular Meeting. Staff Report Attachment 1 - August 11, 2022 Heritage and Cultural Arts Commission Regular Meeting Minutes 3.2 Tri-Annual Parks and Community Services Department Report for May through August 2022 The Commission will receive the Department Tri-Annual Report on classes, activities, and events from May through August 2022. STAFF RECOMMENDATION: Receive the report. Staff Report 4. UNFINISHED BUSINESS 4.1 Dublin Transit Center Parking Garage Public Art Project Update The Commission will receive an update on the public art project planned for the Dublin Transit Center Parking Garage being constructed by Alameda County. STAFF RECOMMENDATION: Receive the presentation. Staff Report Attachment 1 - Dublin Transit Center Parking Garage Public Art Project Staff Report from August 11, 2022 4.2 Little Library Temporary Public Art Program - Naming The Heritage and Cultural Arts Commission will consider a name for the functional Temporary Public Art Program featuring little library boxes that will be placed at ten public parks throughout Dublin. STAFF RECOMMENDATION: Select a program name for the Little Library Temporary Public Art Program. Staff Report Attachment 1 - Little Library Temporary Public Art Program Outline 5. NEW BUSINESS 6. OTHER BUSINESS Brief information only reports from Commissioners and/or Staff, including committee reports and reports by Commissioners related to meetings attended at City expense (AB1234). 7. ADJOURNMENT This AGENDA is posted in accordance with Government Code Section 54954.2(a) 2 October 13, 2022 Dublin Heritage and Cultural Arts Commission Agenda 3 If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833-6650 at least 72 hours in advance of the meeting. Mission The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, fosters new opportunities, provides equity across all programs, and champions a culture of diversity and inclusion. 3 STAFF REPORT Heritage and Cultural Arts Commission Page 1 of 2 Agenda Item 3.1 DATE:September 8, 2022 TO:Honorable Chair and Commissioners FROM:Jackie Dwyer,Parks & Community Services Director SUBJECT:Approval of the August 11, 2022 Heritage and Cultural Arts Commission Regular Meeting MinutesPreparedby:Jennifer Li Marzi,Recreation Technician EXECUTIVE SUMMARY:The Commission will consider approval of the minutes of the August 11, 2022 Heritage and Cultural Arts Commission Regular Meeting. STAFF RECOMMENDATION:Approve the minutes of the August 11, 2022 Heritage and Cultural Arts Regular Meeting. FINANCIAL IMPACT:None. DESCRIPTION:The Commission will consider approval of the minutes of the August 11, 2022 Heritage and Cultural Arts Commission Regular Meeting. STRATEGIC PLAN INITIATIVE:None. NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Commission Agenda was posted. 4 Page 2 of 2 ATTACHMENTS:1) Attachment 1 – August 11, 2022 Heritage and Cultural Arts Commission Regular Meeting Minutes 5 Attachment 1 MINUTES OF THE HERITAGE AND CULTURAL ARTS COMMISSION Regular Meeting: August 11, 2022 Page 1 of 1 A Regular Meeting of the Heritage and Cultural Arts Commission was held on Thursday,August 11, 2022, in the Council Chamber at the Civic Center. The meeting was called to order at 7:00 PM, by Vice Chairperson Julia Tomtania. 1. Call to Order and Pledge of Allegiance Attendee Name Title StatusMargaret Liang Commission Chair AbsentJulia Tomtania Commission Vice Chair PresentRobert Bennett Commission Member PresentSteve Minniear Commission Member PresentKathy Blackburn Commission Member PresentGina Gabriell Commission Member PresentShweta Agrawal Commission Member PresentEileen Liu Alternate Commissioner PresentCommissioner Bennett requested Item 5.1 be moved forward in agenda. By unanimous vote, the Commission agreed to move New Business Item 5.1 ahead of Unfinished Business. RESULTS:APPROVED [UNANIMOUS] MOVED BY:Robert Bennett, Commission Member SECOND:Shweta Agrawal, Commission Member AYES:Bennett, Tomtania, Agrawal, Minniear, Blackburn, Gabriell, Liu ABSENT:Liang 2. Oral Communications 2.1 Public CommentOne speaker slip was received from Vanessa Thomas. Vanessa Thomas of the Dublin Art Collective gave updates on the Collective's recent activities. 3. Consent Calendar 3.1.Approval of the July 14, 2022 Heritage and Cultural Arts Commission Regular Meeting MinutesThe Commission approved the Consent Calendar. 6 Page 2 of 3 RESULTS:APPROVED [UNANIMOUS] MOVED BY:Steve Minniear, Commission Member SECOND:Kathy Blackburn, Commission Member AYES:Bennett, Tomtania, Agrawal, Minniear, Blackburn, Gabriell, Liu ABSENT:Liang 5. New Business 5.1 Dublin Transit Center Parking Garage Public Art ProjectThis item was moved forward in the agenda.Bridget Amaya, Parks and Community Services Assistant Director, introduced Rachel Osajima from Alameda County Arts Commission, to make a presentation regarding the public art project planned for the Dublin Transit Center Parking Garage being constructed by Alameda County. The Commission was presented with the six design proposals. The public was encouraged to vote on the proposals which are on display at the Dublin Public Library. The Commission asked clarifying questions and provided feedback on the proposals. 4. Unfinished Business 4.1 Review of Draft Cultural Arts Center Business PlanBridget Amaya, Parks and Community Services Assistant Director, presented the specifics of the Draft Cultural Arts Center Business Plan. The Commission provided feedback and requested changes to the plan. By consensus, the Commission directed Staff to bring the plan back to a future meeting. 6. Other BusinessCommissioners gave updates on various projects. 7 Page 3 of 3 7. AdjournmentBeing no further business, the meeting was adjourned by Vice Chairperson Julia Tomtaniaat 8:48 PM.Minutes prepared by Recreation Technician, Jennifer Li Marzi. _____________________________________Chairperson Heritage and Cultural Arts Commission ATTEST: _______________________________Bridget AmayaAssistant Parks and Community Services Director 8 STAFF REPORT Heritage and Cultural Arts Commission Page 1 of 9 Agenda Item 3.2 DATE:October 13,2022 TO:Honorable Chair and Committee Members FROM:Jackie Dwyer, Parks &Community Services Director SUBJECT:Tri-Annual Parks and Community Services Department Report for May through August 2022PreparedbyElisabethHogue,Office Assistant II EXECUTIVE SUMMARY:The Committee will receive the Department Tri-Annual Report on classes, activities, and events from May through August 2022. STAFF RECOMMENDATION:Receive the report. FINANCIAL IMPACT:None. DESCRIPTION:The following summarizes the classes, activities, and events conducted by the City of Dublin Parks and Community Services Department from May through August 2022.ParksThere are several Dublin park projects currently in the works. Don Biddle Community Park will host its grand opening on September 24, 2022; park amenities include basketball courts, tennis courts, and a community garden.Construction on the remaining 14 acres of Fallon Sports Park, which includes a cricket field, two little league baseball fields, four sand volleyball courts, and five multi-use batting cages, continues with an anticipated opening on October 22, 2022. The newest park addition, Jordan Ranch Neighborhood Square, has begun the planning phase by hosting a public Zoom meeting to review survey results on June 28 and an onsite community outreach meeting on August 13 with three comprehensive designs that neighboring residents provided feedback on.Recreation ClassesRecreation camps and classes had a higher-than-average number of programs since the 9 Page 2 of 9 coronavirus pandemic. Sports superseded all categories. Skyhawks, Arora Tennis, and Chris Meredith were the top three instructors with the highest camp registrations, with a total of 1,176 participants.Table 1: Recreation Class Participation NumbersCategoryCamps Classes TotalContractedFitness(Yoga,Zumba,Gymnastics,&Martial Arts)29 52 81ContractedSports(Basketball,Tennis,Soccer,Multi-Sports,&Golf)1,259 602 1,861ContractedLeisureClasses (STEM,Enrichment,&Life-longLearning)333 65 398ContractedAquaAerobics-542 542ContractedCulturalArts(Arts,Theater,Dance,&Performing Arts)356 61 417Totals1,977 1,322 3,299FamilyServicesAfterschool ProgramsAfterschool Recreation and Afterschool LEAD (Leadership Experience and Development) finished off the 2021-22 school year in June (Session III) and started the 2022-23 school year in August (Session I). Participant numbers are trending higher for the new school year than last year. Table 2: Afterschool RecreationParticipation NumbersSchoolSession III Session IAmador1731Cottonwood1218Dougherty2825Dublin3735Frederiksen2718Green2335Murray19N/ATotals163162Table 3: Afterschool LEADParticipation NumbersSchoolSession III Session ICottonwood01Fallon48Wells25Totals614Summer Camps 10 Page 3 of 9 Summer Camps were in operation from June 6 through August 5, 2022. Participants had the choice of four different camps. The two full-day options were Camp Shannon and Camp Splash. Camp Shannon, located in the Nature Nook at the Shannon Community Center, provided campers with various activities, including Tasteful Tuesdays and Offsite Park Thursdays. Camp Splash, located at The Wave, gave campers the morning to participate in crafts, group games, and outdoor play, and the afternoons were enjoyed in the waterpark. The two half-day options were Camp Sunrise and Camp Shamrock. Camp Sunrise offered two locations, Emerald Glen Park and Shannon Community Park. This half-day option gave parents who did not need full daycare an option to allow their children to enjoy a fun and eventful camp experience. Campers spent each day participating in group games, sports, and arts and crafts while having the ability to explore the parks. Camp Shamrock, for preschool-aged campers, was located at the Shannon Community Center and provided preschool campers with all the same activities as other camps, including Tasteful Tuesdays, where crafts were created to be eaten. Table 4: Summer Camp Program Participation NumbersProgramJune July AugustCamp Shannon 137 65 15Camp Splash 151 139 36Camp Sunrise -Shannon 173 140 9Camp Sunrise –Emerald Glen 140 116 12Camp Shamrock 100 102 18Totals70156290PreschoolThe Dublin Elementary School preschool was relocated to Nielsen Elementary School.Table 5: Fall/Winter & Spring Preschool Participation NumbersProgramSession III Session IDublinEl/Nielsen (4 days/week,4-year -olds )22 11ShannonCenter(2 days/week,3-year-olds)16 22ShannonCenter(2 days/week,4-year-olds)24 13ShannonCenter(3 days/week,3-year-olds)20 22ShannonCenter(3 days/week,4-year-olds)25 24Totals10792 11 Page 4 of 9 Youth Advisory CommitteeOn May 14, 2022, the Youth Advisory Committee hosted a new event, the Youth Hackathon & Start-Up Pitch event, at the Dublin Senior Center. Sixty-fourregistered participants ranging from ages 11-14 competed. The theme was sustainability in urban development. The 18 formed teams had approximately 2.5 hours to brainstorm a problem, create a technical solution, create a slide deck, and then present for two minutes in this competition. Projects ranged from incentivizing water purification or growing trees to an app solving droughts in Alaska. One project created by two 12-year-olds was an app that scans a piece of garbage, identifies if it is recycled, compost or garbage then uses GPS to direct you to the nearest receptacle for the item. The Committee recruited 13 judges, including the founders of Youth Coding Workshops, an employee from Lawrence Livermore Lab who works with women in STEM, and three directors in tech companies located within the Tri-Valley. Mayor Hernandez appointed committee members for the 2022-23 term at the June 7, 2022, City Council meeting.Youthand Adult SportsThe Junior Warriors youth basketball summer clinics returned after being canceled in 2020 and 2021. This summer was the largest number of participants to ever take part in the clinics, with 253 boys and girls in grades K-8th. The Dublin Youth Sports League User Groups quarterly communications meeting was held on August 25, 2022. Groups discussed Summer and Fall schedules and took a tour of Fallon Sports Park to discuss usage. User groups will assist staff with park events during the grand opening of Fallon phase III on October 22, 2022. The next meeting is scheduled for January 19, 2023. Table 6: Facility/Picnic Area ReservationsFacilityRentalLocationMayJuneJulyAug Total Hours ReservedDublinSportsGrounds98857844510673,078Fallon Sports Park 2,846 771 1,372 1,203 6,192TedFairfieldPark9293236214EmeraldGlenPark3624713223731,528CricketBattingCages178232250172832StagerGym16523011941555PicnicRentals9397919195983,247TotalHours5,570 3,166 3,450 3,460 15,646 Dublin Trail ChallengeThe first Dublin Trail Challenge was held July 1 through August 31, 2022, kicking off National 12 Page 5 of 9 Parks Month with a fun way to explore the 26 miles of trails in Dublin and encourage residents to work on physical and mental health. This event had 763 registered participants, and those who complete the challenge will receive a commemorative t-shirt.The WaveThe Wave summer season was an overall success represented in available features, ticket sales, and amenity reservations throughout the season. Cabanas and luxury loungers were again popular and expanded when three additional cabanas were installed and opened at the beginning of July. For the first time since 2019, staff was also able to bring back the sale of swim diapers, sunscreen, towels, locker rentals, and the two speed slides on the top deck of the slide tower. Concessions thrived and used a new commercial fryer and warming system, drastically reducing wait times. KKIQ radio station attended three promotional days and provided live personalities from the pool deck, helping to advertise the facility hours and offerings. There were no major accidents or injuries to report, and there were no feature closures during the season.Competition Swimming ProgramsThe Green Gator swim team returned for a full competitive season for the first time since the pandemic. The team entered the Valley Swimming League, comprising eight teams within the Tri-Valley area. The Green Gators took 3rd place at the league championships and led a team of 148 swimmers. The parent board and volunteers were able to bring back their annual fund-raising swim-a-thon event and end-of-season celebration. The Junior Green Gator program introduces new swimming athletes to the competitive swimming environment. The skills and knowledge they obtain during the program make it a great funnel opportunity for future Green Gator athletes. Two age groups and four sessions were held during the summer 2022 season, with a total of 170 participants in the program. Swim LessonsThe Wave implemented a digital report card system, providing a passing rate of 40%. This was the first summer to offer private swim lessons since the summer of 2019. There were 224 private swim lesson registrations.MarketingThe Wave worked with the KKIQ radio station for radio ads throughout the summer. The season ended with Channel 2, KTVU Zip Trips conducting a live broadcast from the facility on Friday, August 12, 2022 with free admission to the public. The Wave was then voted the top place for family fun by viewers, and also won Parents Press, Family Favorite Award, Best of East Bay 2022.Table 7: Wave Programs Participation NumbersProgramTotal Participation Waterpark (5/28-8/5)39,921Fitness Swimming (5/1-8/5)2,681SwimLessons (5/1-8/4)2,319Competitive Swimming (5/23-7/28)381Birthday Parties 153Total45,302 13 Page 6 of 9 Private Rentals/Banquet Facilities Table 8: Facility RentalsFacility RentalsShannon Community Center –Non-Profits 11Shannon Community Center –Private Rentals 46Dublin Senior Center –Non-Profits 3Dublin Senior Center –Private Rentals 22The Wave –Community Room –Non-Profits 12The Wave –Community Room –Private Rentals 15The Wave –Boardwalk (New) 2Dublin Library –Non-Profits 47Dublin Library –Private Rentals 12Civic Center-Regional Meeting Room –Non-Profits 56Civic Center –Regional Meeting Room–Private Rentals 7Total226 Senior Center The following are highlights of activities at the Senior Center. The Dublin Senior Center Foundation’s Bingo on Wednesdays is slowly regaining popularity and now averages 51 players weekly. Table Tennis remains a popular program, consistently averaging 13 players each weekday and 16 on Saturday. The Mills Line Dance class continues to be one of the most popular classes at the Senior Center. This class averages over 35 participants each week. “Finding Wellness” seminars hosted by Senior Support of the Tri-Valley at the Dublin Senior Center are well attended, with an average of 20 participants registered. On June 14, 2022, 11 travelers of the Dublin Senior Center Day trip program partnered up with travelers from the Pleasanton Senior Center by sharing a bus, visiting the Santa Cruz Beach Boardwalk and Roaring Camp Railroad. On June 16, 2022, the Senior Center held its annual volunteer recognition event. Barbeque lunches and giveaways were provided to over 60 attendees. Volunteers are great assets and assist staff regularly with the daily operations of the Dublin Senior Center.In partnership with Open Heart Kitchen, the lunch program continued daily. The Senior Center served a daily average of 25-40 lunches before COVID-19 and now regularly serves more than 175 lunches per day as a walk-up program.Table 10:Open Heart Kitchen Lunches ServedOHK Lunch Program May June July August TotalLunches Served 3,435 3,615 3,252 4,140 14,442 14 Page 7 of 9 Heritage Park and Museums Beginning in August, hours were adjusted to Tuesdays and Thursdays from 4:00pm -8:00pm and Saturdays 9:00am -12:00pm.Self-guided tour pamphlets are also available at the Murray School House and Kolb House for patrons to use anytime. On display in the small classroom is the exhibit Dublin,40th Anniversary. This temporary exhibit celebrating Dublin’s 40th anniversary ofincorporationwill run through the end of 2022.Visitors can learn about how Dublin was incorporated as a city and enjoy a display of photos and historical items.Guided Trips and ToursSchool field trips and private tours have returned. Dougherty Elementary School brought five classes of third grade students to Heritage Park in May. Students were given an educational tour of the facilities and participated in hands-on activities such as gold panning, pioneer style laundry, and tractor drawn wagon rides. Additionally, Heritage Park hosted three other groups for private tours. EventsWeekend Wonders, a new monthly program, kicked off this summer at Heritage Park. On July 16, participants learned how to make ice cream theold-fashioned way by using a hand-crank machine and were able to enjoytherewardsoftheirlabor.On August 6,participants learned how to makecorn husk dolls, known to be one of the first toys made by Native Americans. Afterward, they had the opportunity to take wagon-drawn tractor rides and view the exhibits in the museums.In August, the much-requested Jam Band program returned. The Murray School House Museum will again be used by musicians looking to jam with friends on Tuesday and Thursday evenings. Public ArtUtilizing the Arts Space Grant Program, the Dublin Arts Collective hosted a “Paint Out” event at Heritage Park from April 30 to May 1, 2022. Registered artists were allowed to paint anywhere in Dublin for the event and then were given space at Heritage Park to display and sell the work they created. On July 1, the temporary art lawn exhibit was displayed as part of the celebration of the City’s 40th anniversary. The four sculptures are displayed at Civic Center, Dublin Library, The Wave, and Shannon Community Center. 15 Page 8 of 9 “Picture This” is a temporary public art program that features oversized painted wooded picture frames in prominent locations around Dublin and the Tri-Valley. This exhibit is now on display and will remain up through early fall. This is a unique project in that the City collaborated with neighboring Cities to participate in a regional temporary art program. There are eight painted frames in Dublin, with an additional 23 on display throughout the region, including Pleasanton, Livermore, San Ramon, and Danville. Special EventsOn May 14, the City partnered with APAPA to host a city-sponsored Asian Heritage Celebration performance at Dublin High School featuring community groups performing music, dance, and martial arts. On May 15, the City partnered with Radiance Ballet to provide a community performance of Cinderella. Farmers MarketThe Dublin Farmers Market was held every Thursday evening starting April 7 and will continue until September 29 at Emerald Glen Park. The free summer concerts series began June 16 with a special theme, LGBTQ+ Night. The concerts continued each week at the Farmers Market through August 4. The concerts packed the outdoor amphitheater each night. Picnic FlixThe City’s outdoor Picnic Flix movie series returned this summer and drew large crowds to Emerald Glen Park. These events took place every Friday night from June 17 to July 22. The movie nights brought in an estimated 600-800 attendees each night. The attendees enjoyed a variety of food and snack options from various local food vendors.Scavenger HuntStaff hosted the "Dublin through the Decades” game this summer as part of the City’s 40thanniversary activities. Community members were encouraged to use the Goosechase app to participate in a photo-gathering scavenger hunt that took them around the City guided by photos of the past. The goal was to find the location of the old photo and then take a photo of what it looks like today. Participants that finished the game were rewarded with Dublin-branded items and coupons to The Wave. Over 250 participants started this challenge, with 159 fully completing and collecting prizes. Family CampoutsThese events allow families to experience outdoor camping right here in Dublin. The campouts were held at Jordan Ranch Park, Alamo Creek Park, and Schaefer Ranch Park. Each location 16 Page 9 of 9 featured a unique form of entertainment, barbeque dinner cooked by the Dublin Lions Club, games and crafts, marshmallow roasting, and a light breakfast on Sunday morning. The combined attendance at all three campouts was 658 campers.Ruby AffairOn August 6, the Ruby Affair was held at Heritage Park. This formal event was in celebration of Dublin’s 40th anniversary. Over 150 guests enjoyed the outdoor setting at Heritage Park, a catered dinner, live music, and dancing.Upcoming EventsSeptember 10 – Splatter at Emerald Glen ParkSeptember 24 – Grand Opening of Don Biddle Community ParkOctober 1 – Senior Information Fair at the Dublin Senior CenterOctober 8 – Harvest Fair at Heritage ParkOctober 22 – Floating Pumpkin PatchOctober 22 – Grand Opening – Fallon Sports Parks Phase III STRATEGIC PLAN INITIATIVE:None. NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Committee Agenda was posted. ATTACHMENTS:None. 17 STAFF REPORT Heritage & Cultural Arts Commission Page 1 of 2 Agenda Item 4.1 DATE:October 13, 2022 TO:Honorable Chair and Commissioners FROM:Jackie Dwyer,Parks & Community Services Director SUBJECT:Dublin Transit Center Parking Garage Public Art Project UpdatePreparedby:Shaun Chilkotowsky,Heritage &Cultural Arts Manager EXECUTIVE SUMMARY:The Commission will receive an update on the public art project planned for the Dublin Transit Center Parking Garage being constructed by Alameda County. STAFF RECOMMENDATION:Receive the presentation. FINANCIAL IMPACT:This public art project is funded by the County of Alameda and managed by the Alameda County Arts Commission. DESCRIPTION:The County of Alameda is building a new parking structure adjacent to the Dublin/Pleasanton BART station. The Dublin Transit Center Parking Garage will have the capacity for more than 500 parking spaces,including priority vanpool parking and electric vehicle charging stations, to promote and increase commuter ridership. The new parking structure is intended to limit vehicle miles for commuters, reduce greenhouse gas emissions in the San Ramon-Livermore-Amador Valley area,and support the County’s vision for accessible infrastructure and a healthy environment. The County is funding a public art project for the parking structure that will be managed by the Alameda County Arts Commission, a division of Alameda County. A five-story glass wall located at the corner of Campus Drive and Martinelli Way has been identified as the location for an integrated art project. An artist will be selected through a public process and commissioned to create an artwork to b e printed on the glass. This will be highly visible expansive artwork integrated directly into the building. 18 Page 2 of 2 The Heritage and Cultural Arts Commission will receive an update on the project including the current project status and selection committee recommendation. The Heritage and Cultural Arts Commission Staff Report from August 11, 2022, which includes a more detailed outline of the project, is included as Attachment 1. STRATEGIC PLAN INITIATIVE:None. NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Commission Agenda was posted. ATTACHMENTS:1) Dublin Transit Center Parking Garage Public Art Project Staff Report from August 11, 2022 19 STAFF REPORT Heritage & Cultural Arts Commission Page 1 of 4 DATE: August 11, 2022 TO: Honorable Chair and Commissioners FROM: Jackie Dwyer, Parks & Community Services Director SUBJECT: Dublin Transit Center Parking Garage Public Art Project Prepared by: Shaun Chilkotowsky, Heritage & Cultural Arts Manager EXECUTIVE SUMMARY: The Commission will receive a presentation from Rachel Osajima, Alameda County Arts Commission Director, regarding the public art project planned for the Dublin Transit Center Parking Garage being constructed by Alameda County. STAFF RECOMMENDATION: Receive the presentation. FINANCIAL IMPACT: None. This public art project is funded by the County of Alameda and managed by the Alameda County Arts Commission, a division of the County of Alameda. DESCRIPTION: Background The County of Alameda is building a new parking structure adjacent to the Dublin/Pleasanton BART station. The Dublin Transit Center Parking Garage will have the capacity for more than 500 parking spaces, including priority vanpool parking and electric vehicle charging stations, to promote and increase commuter ridership. The new parking structure is intended to limit vehicle miles for commuters, reduce greenhouse gas emissions in the Dublin-Livermore-Amador Valley area, and support the County’s vision for accessible infrastructure and a healthy environment. The County is funding a public art project for the parking structure that will be managed by the Alameda County Arts Commission (ACAC), a division of Alameda County. A five-story Attachment 1 20 Page 2 of 4 glass wall located at the corner of Campus Drive and Martinelli Way has been identified as the location for an integrated art project. An artist will be selected through a public process and commissioned to create an artwork to be printed on the glass. This will be highly visible expansive artwork integrated directly into the building. Artist Selection Committee and Selection Process The ACAC is following its standard process to engage community members and select an artist for this project. To start the community engagement phase, the ACAC invited community members to submit information about Dublin through an online survey. They then requested that community members submit an interest form if they wished to serve on the Selection Committee, in which eight members were chosen. Community members serving on the Selection Committee were required to meet the following criteria: • Live, work, or own a business in Dublin or the Tri-Valley region. • Be willing to work cooperatively as part of a committee. • Be willing to consider opinions beyond their individual interests and the greater community when making recommendations. • Be interested in art (prior experience evaluating artwork is not necessary). • Be able to attend committee meetings. Additionally, a stated goal of the ACAC was to have one or some community members with direct art experience and knowledge of visual art and/or design; familiarity with evaluating artwork in terms of style, materials, and concepts; and the ability to share their expertise with others who do not have an art or design background. Artists considered for this project are part of the 2021 Alameda County Artist Registry, an established list of pre-qualified artists from 14 counties of the greater Bay Area (Alameda, Contra Costa, Marin, Napa, Sacramento, Santa Clara, Santa Cruz, San Francisco, San Joaquin, San Mateo, Solano, Sonoma, Stanislaus, and Yolo). From the Artist Registry, a Project Pool of artists was identified. The ACAC staff considered the following when developing the Project Pool: • The artists’ professional experience illustrates an ability to fulfill the scope of work for this project. • Artists who work in various styles and materials that may be appropriate for this large- scale, design-only project. • Artists who live in Dublin, Pleasanton, and Livermore. The ACAC staff presented the past work of the 44 artists in the Artist Project Pool to the Artist Selection Committee on April 20 and 27, 2022. The Selection Committee reviewed images of the artists’ past work and selected six semi-finalists for the project. The semi-finalists are: Attachment 1 21 Page 3 of 4 Cece Carpio, Emily Fromm, Robin Gibson, Phillip Hua, Rough Edge Collective (Maria-Jose Lindo-Lawyer and Joshua Lawyer), and t.w.five (Pernilla Andersson and Paula Pereira). The semi-finalists attended an orientation meeting with the ACAC to learn about the technical aspects of the project during the proposal development period. Each semi-finalist was paid an honorarium of $1,000 to create a visual and written artwork proposal. Community Input in Artwork Design Selection The six semi-finalists each created a visual and written proposal for this project after their selection. They considered the character of Dublin’s landscape and community and the architectural and site conditions. Dublin community members are invited to review the proposals and provide comments. The proposals and feedback form are available online at https://bit.ly/DublinGarage_Proposals. An informational display is also available at the Dublin Library from August 9-22. Written comments will be accepted at the library. Comments will be accepted online through Tuesday, August 23, at 12:00 p.m. The Artist Selection Committee will consider all comments. The ACAC is promoting this opportunity throughout Dublin via social media. Next Steps The semi-finalists will present their proposals and be interviewed by the Artist Selection Committee on Wednesday, August 24. The Selection Committee will choose one artist (or one artist team) for this project. The Selection Committee’s recommendation of the artist will be presented for approval to the Alameda County Public Art Advisory Committee at their meeting on Thursday, August 25, and to the Members of the ACAC at their meeting on Wednesday, September 14. The artist’s contract will be presented to the Alameda County Board of Supervisors for final approval in October 2022. All meetings are held via teleconference. The ACAC meeting agendas and Zoom links can be found on their website at www.acgov.org/arts. The Board of Supervisor’s meeting information can be found on the main County website at https://bos.acgov.org/regular-meetings/. Once the selected artist is under contract, the artist will work closely with the ACAC staff to further develop their proposal. The artist will create the completed artwork with careful consideration of the technical requirements of the ceramic frit printing process and the architectural and site conditions. ACAC staff will work with the Alameda County General Services Agency to ensure the digital files and other building requirements for this project are met. The anticipated completion date for the Dublin Transit Center Parking Garage is early 2024. STRATEGIC PLAN INITIATIVE: None. Attachment 1 22 Page 4 of 4 NOTICING REQUIREMENTS/PUBLIC OUTREACH: The Commission Agenda was posted. ATTACHMENTS: None. Attachment 1 23 STAFF REPORT Heritage & Cultural Arts Commission Page 1 of 2 Agenda Item 4.2 DATE:October 13, 2022 TO:Honorable Chair and Commissioners FROM:Jackie Dwyer, Parks & Community Services Director SUBJECT:Little Library Temporary Public Art Program -NamingPreparedby:Tyler Phillips,Heritage &Cultural Arts Supervisor EXECUTIVE SUMMARY:The Heritage and Cultural Arts Commission will consider a name for the functional Temporary Public Art Program featuring little library boxes to be placed at ten public parks throughout Dublin. STAFF RECOMMENDATION:Select a program name for the Little Library Temporary Public Art Program. FINANCIAL IMPACT:The Temporary Public Art Program is included in the Parks and Community Services Department's annual operating budget and is funded by the Public Art Fund. DESCRIPTION:BackgroundIn October 2019, the City Council approved an annual temporary art display program. Each year, Staff works with the Heritage and Cultural Arts Commission to identify the program that will be developed and implemented that year. Staff is installing little library boxes at ten public parks throughout Dublin for this project. This unique project includes artists' solicitation to complete the library boxes' design and decorating. Little Library Temporary Public Art ProgramIn July and August 2022, the Heritage & Cultural Arts Commission and Parks & Community Services Commission reviewed and provided input on the Little Library Temporary Public Art Program. A program outline is included in Attachment 1. 24 Page 2 of 2 On September 20, 2022, a Call-for-Artists was published. The entry period closes on October 24, 2022. Following review, selection, painting, and installation, Staff anticipates the program will be complete and operational in Spring 2023. Staff is proposing to give the program a formal name to assist with promotion and marketing. Recently named programs included the painted Adirondack chairs titled "A Chair to Remember,"and the painted picture frame program titled "Picture This."Previously, Staff and Commission members brainstormed potential names. These include: Park & Read Parks & Education Book it to the Park Imagination Station Check Out; Parks & Book Read & PlayStaff recommends the Heritage and Cultural Arts Commission select a final name for the program. STRATEGIC PLAN INITIATIVE:None. NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Commission Agenda was posted. ATTACHMENTS:1) Little Library Temporary Public Art Program Outline 25 Attachment 1 Little Library Program Outline (October 2022) Timeline: July/Aug – Commission Review Sept/Oct – Call for Artists Nov – HCAC Selections Dec – Council Approval Dec-Feb – Fabrication/Installation Spring 2023 – Complete Locations: 10 Locations. City Parks. Exact Locations TBD. Adjacent to existing pathways, ensure ADA compliance At or near playgrounds, restrooms, or entry points o Schaefer Ranch Park o Heritage Park o Shannon Park o Alamo Creek Park o Kolb Park o Emerald Glen Park o Fallon Sports Park o Jordan Ranch Park o Butterfly Knoll Park o Don Biddle Community Park 26 Attachment 1 Location Map: Library Box: Double Door Shed 27