Loading...
HomeMy WebLinkAbout04-03-2008 SCAC Agenda PacketThis AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833-6650 at least 72 hours in advance of the meeting. AGENDA DUBLIN SENIOR CENTER ADVISORY COMMITTEE REGULAR MEETING THURSDAY, APRIL 3, 2008, 9:00 A.M. DUBLIN CIVIC CENTER COUNCIL CHAMBERS 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ORAL COMMUNICATIONS 3.1 PUBLIC COMMENTS At this time, the public is permitted to address the Dublin Senior Center Advisory Committee on non- agendized items. The Committee must, however, comply with all State Laws in regard to items not appearing on the posted agenda. The Committee may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the Office of the Dublin Senior Center Director related to the proper procedure to place an item on a future Dublin Senior Center Advisory Committee agenda. The exceptions under which the Dublin Senior Center Advisory Committee MAY discuss and/or take action on items not appearing on the agenda are contained in GC 54954.2(b)(1)(2)(3). 4. APPROVAL OF MINUTES 4.1 MINUTES OF THE SPECIAL MEETING – March 6, 2008 STAFF RECOMMENDATION: Approve Minutes 5. WRITTEN COMMUNICATIONS - None 6. UNFINISHED BUSINESS 6.1 “COME TO LIFE” EVENT The Committee will receive update on the plans for the Come to Life event scheduled for Saturday, May 17, 2008, at the Dublin Senior Center. STAFF RECOMENDATION: Receive the report and provide input on the promotional concepts. 7. NEW BUSINESS 7.1 CITY OF DUBLIN INTERGENERATIONAL GOLF TOURNAMENT On Tuesday, June 24, an Intergenerational Golf Tournament will be held at the Dublin Ranch Golf Course for teens, adults and seniors. The tournament will provide a unique social opportunity for teens, adults and seniors while promoting health and fitness. STAFF RECOMMENDATION: Receive report and provide input. 7.2 2008 WINTER QUARTERLY REPORT Staff will present a summary of the programs and services offered at the Dublin Senior Center during the winter quarter (December 2007-February 2008). STAFF RECOMMENDATION: Receive report. This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833-6650 at least 72 hours in advance of the meeting. 7.3 IDENTIFICATION OF SENIOR CENTER FROM AMADOR VALLEY BOULEVARD The Council has a high priority goal to improve identification of the Senior Center from Amador Valley Boulevard. Staff is requesting input on several alternatives. STAFF RECOMMENDATION: Receive report and recommend moving forward with Alternative 1 and requesting funding from the Foundation for the preferred location for an electronic reader board. 7.4 2008-2009 FOUNDATION FUNDING REQUEST Staff will be approaching the Foundation to purchase items for the Dublin Senior Center for next fiscal year, and would like suggestions from the Committee. STAFF RECOMMENDATION: Receive report and provide input on potential items to request for next Fiscal Year 8. OTHER BUSINESS 8.1 BRIEF INFORMATIONAL ONLY REPORTS FROM THE DUBLIN SENIOR FOUNDATION, PARKS AND COMMUNITY SERVICES COMMISSION LIAISON, ADVISORY COMMITTEE MEMBERS AND/OR STAFF AND REPORTS BY COMMITTEE MEMBERS RELATED TO MEETINGS ATTENDED AT CITY EXPENSE (AB1234). 9. ADJOURNMENT Page 1 of 4 CITY OF DUBLIN SENIOR CENTER ADVISORY COMMITTEE MINUTES OF MARCH 6, 2008 Call to Order Chairperson Wood called the meeting to order at 9:00 a.m. Roll Call: Committee Members (CM) Present: Beth Wood, Al Edge, Martin Baron, and Diane Bonetti Absent: Delilah Vanderpool Parks and Community Services Commission Liaison Present: Rich Guarienti Staff Present: Paul McCreary, Parks and Community Services Manager, Anna Hudson, Recreation Coordinator, Diane Guenther, Office Assistant Oral Communications CM Wood congratulated Rich Guarienti as Dublin’s Citizen of the Year. The Committee suggested a display for the Senior Center, Staff will have the Graphics Artist create the display. CM Wood thanked everyone for attending the Volunteer Recognition Event. CM Wood drafted a letter of thanks to Julie Carter for organizing the successful event. CM Wood commented that Burr Cain had brought a proposal to implement a “free lunch” program and felt that it is important to acknowledge citizens who make proposals to the Committee. CM Wood drafted a letter to acknowledge his proposal and that the idea will be considered. CM Wood indicated Senior Support is seeking letters of recommendation to support their grant application to ACTIA for transportation for low income seniors. Staff indicated letters of support would come from Council. Approval of the Minutes THE FEBRUARY MINUTES WERE AMENDED AS FOLLOWS; UNDER OTHER BUSINESS Guarienti suggested surveying the volunteers add “and residents of Wicklow Square.” THE COMMITTEE UNANIMOUSLY APPROVED THE MINUTES OF THE FEBRUARY 7, 2008 MEETING AS AMENDED WITH CM WOOD ABSTAINING. MOTION BY CM BONETTI AND SECONDED BY CM EDGE. Written Communication- None Unfinished Business L.I.F.E. EVENT OVERVIEW Staff provided an event overview, including Committee and Subcommittee action and input and included an event schedule. Doug McConnell has agreed to be the keynote speaker. There will be no parallel activities during the keynote speech so that all may attend. However, activities will be offered before and after the speaker. The event will not require pre-registration but pre-registration will be available as a tool to gauge how much food to prepare. Staff is still seeking sponsors. CM Edge recommended that there be no signing-in when arriving at the event. CM Edge commented on the lack of handicap parking spaces. Approximately 20 temporary handicap spaces will be marked off on the day of the event. CM Edge feels there is a lack of handicap spaces in CITY OF DUBLIN SENIOR CENTER ADVISORY COMMITTEE MINUTES OF MARCH 6, 2008 Page 2 of 4 general. Staff suggested that this issue be revisited when the parking lot is due to be resealed and re- striped. CM Baron noted the Life Event Subcommittee did not meet during the last month. The Subcommittee had recommended additional Subcommittees; Staff noted that the program plan is still being developed and that employees and volunteers will be assigned by Anna when needed. CM Wood asked if the Committee accepted the recommendations of the subcommittee during the February meeting. Staff indicated the recommendations were taken under advisement. Staff and the Subcommittee will meet prior to the April Committee meeting. Staff is seeking feedback from the Advisory Committee about the activity portion of the event and noted that a part-time person will be brought in to help with the event planning. The Committee engaged in a discussion about how the Committee should operate; between what the Committee recommends and what Staff implements. CM Baron would like to see progress in this area. Staff indicated how they took the Subcommittee recommendations from the last meeting and incorporated them into the Event Overview. CM Baron asked how does Staff want Committee members to provide input. Event input/comments are to provide to CM Baron and Vanderpool who will relate them to Anna. Committee business should be directed to McCreary. Several Committee Members recommended some type of display for the Senior Center lobby advertising Doug McConnell as the keynote speaker. CM Edge recommended that quiche due to its’ high calorie count should not be served and to use hot dogs instead. Staff commented quiche was a good way to showcase the good food the chef prepares. CM Wood asked for promotions plan at the next Committee meeting. Committee members were asked to send their marketing suggestions to CM Baron. New Business AMBASSADOR PROGRAM At the February meeting, the Committee agreed and supported the proposed mission statement for the Ambassador Program as follows: The Ambassador Program promotes and supports a high quality of life for older adults by connecting them with people, programs, and services to meet their recreational needs and maintain independent lifestyles. It provides community outreach to attract new patrons as well as methods to welcome and retain them as customers. The Ambassador Program helps combat loneliness and isolation by strengthening social connections and enhancing transportation options to the Senior Center. It also provides a conduit to other organizations providing human services to meet the specific needs of older adults. Staff provided the Committee with an outline of the proposed program components. This program is an umbrella to many smaller programs. The focus this year is the Greeter Program. Staff provided the Committee with an overview of the Greeter Program plan and the four types of typical customers who attend the Senior Center. CITY OF DUBLIN SENIOR CENTER ADVISORY COMMITTEE MINUTES OF MARCH 6, 2008 Page 3 of 4 CM Baron recommended providing people with a list of connections, such as services or events with contacts. Guarienti recommended giving “samples” of what you do, engage people in conversation, be out in front not behind a desk. CM Wood recommended placing a nice desk or table near the front door with a membership packet and welcome gift. A computer with internet access should also be available. She recommended that the position not be a clerk job but one of prestige. This should be a much respected position. This person would not hand out coffee. Committee members recommended that they take turns being an Ambassador. CM Wood provided handouts to the Committee. She had conducted some research on her own and examined existing Ambassador Programs. She explained that one definition of an ambassador is a diplomat, a high ranking individual to be a representative. CM Wood asked for more definition, define scope and what is required of an Ambassador. CM Wood read the following suggestions for the program mission into the minutes: Builds on and expands the outstanding efforts undertaken by Dublin Seniors since 1997. Because of the success of the original Senior Center program, the Ambassador Program now comes together to expand the program’s scope to the wider community. Promotes and supports a high quality of life for older adults by connecting our senior leaders with other leaders in the Tri-Valley area as a great way to develop mutual respect between people and to share our core values. This connection is developed around personal exchanges and first hand experience with people and organizations outside of the Dublin Senior Center. The Ambassador leaders travel under the banner of the City of Dublin and represent our City’s courage, and openness. CM Wood also recommended the first paragraph be added as a lead into the mission statement. CM Wood stated the program as an outward facing program. CM Edge feels the program would be like a mini-concierge. Commissioner Guarienti asked how you would recognize an ambassador. East Bay Regional Park District uses polo shirts, possibly a pin could be used to identify the individual and not be designated as clerk position. CM Baron asked what the first milestone is. Staff indicated May is the anticipated start date for the Greeter Program. The job description is being finalized. Staff commented that the handout provided by CM Wood would be useful for the outreach portion of the program anticipates for next fiscal year. CM Baron suggested utilizing community leaders; people who are ready to transition from retirement. CITY OF DUBLIN SENIOR CENTER ADVISORY COMMITTEE MINUTES OF MARCH 6, 2008 Page 4 of 4 Other Business CM Baron commented that every time he participates in an activity at the Center he must sign a liability/release waiver; he would like to find a way to get away from this practice. CM Baron notified the Committee he made a suggestion to the Mayor and Councilmember Sbranti regarding a “don’t use bad language” initiative. CM Baron commented on an interview about the next group of boomers coming through. He suggested that people who are entering the “boomer age” could come to the Senior Center and there would be an information/resource room, a guide for resources as boomers approach retirement age. Suggesting this would be a way to get people into the Center and the City could become known for this. The Committee had a discussion about what this might look like. CM Wood commented that these would be things for Staff to think about. Guarienti gave an overview of the last Parks and Community Services Commission meeting, which was held jointly with the Heritage and Cultural Arts Commission to review the Kolb Ranch plan. They also reviewed Phase One of the Fallon Sports Park, it is anticipated that the park will be developed in four phases. Guarienti briefly reviewed the CPRS conference he attended. CM Wood requested that Guarienti be added to the next agenda to review a workshop topic in more detail. CM Wood asked the status of the 2008-09 Council goals. The next step will be the ranking of programs; on March 31st Council will take community input and the budget hearings will be late in June. CM Wood noted the Committee has stopped working on the marketing plan while waiting for the City survey to be completed. She expressed concern about not loosing sight of our marketing plan while waiting for the results and does not want to loose momentum. Staff indicated all Dublin residents can participate in the online forum this spring and the results of the survey will be available in July. CM Wood would like the information before it becomes part of the strategic plan. CM Baron stated every good marketing plan has an annual review and suggested this might be an agenda item. Adjournment Being no further business, the meeting was adjourned at 11:50 a.m. Respectfully submitted, __________________________________ Diane Guenther Office Assistant APPROVED: ___________________________________ Beth Wood Chairperson AGENDA STATEMENT SENIOR CENTER ADVISORY COMMITTEE MEETING DATE: April 3, 2008 SUBJECT: “Come to Life” Event Report Prepared by Anna Hudson, Recreation Coordinator ATTACHMENTS: Conceptual Event Logo and Flyer Designs RECOMMENDATION: Receive report and provide input on promotional concepts FINANCIAL STATEMENT: None DESCRIPTION: In March 2008, the Advisory Committee provided input on the final event plan and asked Staff to report back in April on the promotional plans for the event. On March 13, Staff met with the marketing subcommittee to discuss potential strategies to promote the event. The Committee felt the event name LIFE: Mindquest would be confusing for those who do not regularly attend the Senior Center, and that it did not create a sense of urgency or interest to attend the event. The marketing subcommittee recommended renaming the event “Come to Life – Play, Explore, Connect”. The subcommittee recommended that promotional materials emphasize the fun and free activities planned for the event. It was suggested that Doug McConnell and Bay Area Backroads be highlights since that will be a major hook for the event. The City’s Graphics Technician has developed two conceptual designs and an event logo for consideration by the Committee, which are attached. Since this event is free and open to the public, the marketing subcommittee recommended that no pre- registration be required to encourage more attendance. Components of the “Come to Life” event A delightful, fun 25-minute act featuring a man and his best friend, “Dana and Lacey” will be the Opening Act. Dana and his canine friend will create the mood for the theme of the day. Mayor Janet Lockhart will welcome seniors and introduce the keynote speaker, Doug McConnell, Host of Bay Area Backroads and co-founder of OpenRoad TV, The Travelers’s Video Guide to the American West. Doug will talk about fun and interesting stories from his travels and explain how travel and exploration contributes to a healthy and happy mind. COPIES TO: G:\SRCTRADVCMTE\Statements\2008\40308 Come to Life Event Overview draft ah.doc ITEM NO.: 6.1 2 of 3 Lunch will be served starting at 12:00 p.m. and will feature assorted piadine wraps (flatbread topped with cool salads that you fold & eat like a sandwich) from Tomatina, along with flavored LIFE vitamin water. Since there will not be pre-registration for the event, food will be ordered for 300 people and be served until it is gone. Staff will solicit donations from local retailers to offset the cost of the nutritional drink. The afternoon will consist of fun-filled activities to promote laughter and playfulness in all who attend. The senior theatrical experts Stagebridge, a seven-person team, will perform a 30-minute interactive improvisational act called “Antique Witty’s”, a spoof from TV’s Antique Road Show. Staff is securing contracts with other roving entertainment for the afternoon, such as an illusionist, clown to make balloon animal hats, and musicians. The afternoon will feature carnival-like games including a cake walk, hands- on craft projects and interactive games like the Wii. In order to encourage participation in all of the activities, participants will receive tickets to be entered a drawing for a significant door prize. The more they participate, the more chances they will have to win. The tickets will explain the benefits of the activity to their health and mind (i.e. increased seratonin levels and happiness; better memory retention, etc.) Staff also has recruited the Heritage Center Museum Director to help with the Imagination Station. She will offer two fun “Spark a Memory” crafts to spark nostalgia. A Memory Lane exhibition will be featured in the Pre-function area displaying historical photos of Dublin’s past to spark more conversation about memories of Dublin as well as evoke conversation between attendees. Commemorative gifts will be passed out to participants if they complete a brief survey. Staff recommends giving out a “Happy Face” pen which doubles as a fun, bubble maker. Staff will also give out sticky notes featuring the Dublin Senior Center vision statement, Come to Life logo and phone number. Following is the event schedule: 10:00 am Door Opens – Fun interactive greeters and all the rooms are open for activities 10:30 am “Warm-up” Act – “Dana and Lacey” 11:00 am Welcome and Introduction by Mayor Lockhart 11:05 am Doug McConnell’s Presentation 12:00-12:30 pm Ballroom A (facing Wicklow ) Lunch Served – Seating available in ballroom, lounge and patios. 12:00 - 2:00 pm Ballroom B (by Stage) “Antique Witty’s Interactive Play” (12:30 to 1:00 p.m.) In the Pre-function Hallway Memory Lane (a collection of photos of Dublin’s past) In Room A Carnival Games plus Wii Station In Room C “Spark a Memory” Craft 1 and “Photo Project” Craft 2 In Room D Craft 3 TBA Craft 4 TBA Meeting Room Golf Putting Side Front Patio Ping Pong Bocce Ball Back Patio (near Amador) Cake Walk 3 of 3 12:00 to 2:00 Giveaway bubble pen to all; post-it notes with vision statement and activity coupons in exchange for a completed survey as participants leave the event. Coupons to Return the following Week Each participant from the Saturday event will receive a $1 off coupon to be redeemed toward a drop-in activity of their choice, or $1 off any one lunch item during the week of May 19th. Those Saturday attendees may return to the Senior Center to enjoy activities offered between the hours of 9:00 a.m. to 5:00 p.m. Some activities, normally offered before 4:00 p.m., will be extended to 5:00 p.m. Staff can count all the redeemed coupons to gauge success and report how many people return to enjoy participating in more fun activities at the Dublin Senior Center. Publicity Staff has reviewed the input given by the marketing subcommittee and proposes the following promotional techniques for the event. • Work closely with Doug’s public relations organization on how to best promote his appearance • Post the “Come to Life” event in the scroll on the homepage of the City website, as well as the special events page and Senior Center page. • Update search engine on the city website to easily find the Come to Life event details • Utilize existing department customer database to email information to older adults • Request the Mayor to mention the event during her “Mayor’s Report” on CTV 30. • Ask local service organizations to e-mail the flyer to their members • Print out business card size handouts to inform customers at upcoming events and encourage them to give to a friend • Purchase large ads in the local newspapers • Distribute press releases to the Valley Times, San Ramon Sentinel, Pleasanton Weekly, Livermore Independent, KKIQ, and Our Town Monthly • Full page ad on the inside back cover of the summer edition of “The Guide” • Submit publicity for cable release to run entire month of May on Channel 30 • Use Library Showcase to promote the Life event (as available) • Look into possibly of purchasing the AARP mail labels within a 15 mile radius of Dublin. • Create large posters to post in civic buildings • Create “Come to Life” stickers for people to wear in April; have a reward for wearing them at events in May. • Distribute t-shirts to several dozen volunteers to wear during the month of May. • Make and hang a large banner advertising the event in front of the Senior Center on Amador Valley Blvd. • Drop off individual flyers for residents of Sunny Glen, The Groves, Wicklow and other senior living facilities • Mail invitations to homeowners who have lived in their home for 20 years or more. RECOMMENDATION: Staff recommends the Committee receive the report. Dublin Senior Center—Creating rewarding friendships, intriguing activities and a lifestyle of possibilities Dublin Senior Center 7600 Amador Valley Blvd. Dublin, CA 94568 Information call: (925) 556-4511 email: senior@ci.dublin.ca.us www.ci.dublin.ca.us imagination station FREE Even t ! FREE Foo d ! FREE Fun! interactive funspark a memory! games magiccrafts catch a funny! What are you waiting for? come to life... play explore connectplay explore connect saturday MAY 17 10:00AM−2:00PM saturday MAY 17 10:00AM−2:00PM at the Dublin Senior Center KEYNOTE SPEAKER Doug Mc Connell Host of Bay Area Backroads and Co-Founder of OpenRoad.TV Dublin Senior Center—Creating rewarding friendships, intriguing activities and a lifestyle of possibilities FREE Event! FREE Food! FREE Fun! Dublin Senior Center 7600 Amador Valley Blvd. Dublin, CA 94568 Information call: (925) 556-4511 email: senior@ci.dublin.ca.us www.ci.dublin.ca.us play explore connectplay explore connect What are you waiting for? come to life... saturday MAY 17 10:00AM−2:00PM saturday MAY 17 10:00AM−2:00PMat the Dublin Senior Center KEYNOTE SPEAKER Doug Mc Connell Host of Bay Area Backroads and Co-Founder of OpenRoad.TV interactivefun crafts sparka memory!games imaginationstation play explore connectplay explore connect your place your time your lifeyour place your time your life what are you waiting for?what are you waiting for? at the Dublin Senior Center MAY 17MAY 17 at the Dublin Senior Center MAY 17MAY 17 at the Dublin Senior Center MAY 17MAY 17 saturdaysaturday saturdaysaturday saturdaysaturday AGENDA STATEMENT SENIOR CENTER ADVISORY COMMITTEE MEETING DATE: April 3, 2008 SUBJECT: City of Dublin Intergenerational Golf Tournament Report Prepared by Rich Jochner, Recreation Supervisor ATTACHMENTS: None RECOMMENDATION: Receive report and provide input FINANCIAL STATEMENT: None DESCRIPTION: For Fiscal Year 2007-2008 the City Council has two high priority objectives related to expansion of teen sports and senior programming. Teen sports programming has been expanded through the offering of new events including a dodge ball tournament, kickball tournament to be held in April, a flag football tournament in May and a golf tournament in June. Senior sports programming will include expansion into the sports of golf and tennis. In addition to a golf tournament, senior golf and tennis groups and classes are slated to begin in summer 2008. On Tuesday, June 24, an Intergenerational Golf Tournament will be held at Dublin Ranch Golf Course. The tournament will begin at 1:00 pm with a “shotgun” start (all groups begin at once starting on different holes). A dinner, silent auction and the presentation of awards will conclude the event. In addition to meeting the Council goal for increasing sports programming, a secondary goal of the tournament is to bring together recreational competitors of all ages to create intergenerational teams. The intergenerational component will allow the City to combine individual players into groups (foursomes) with the desire of mixing teens, adults and seniors when possible. The tournament will serve the community by providing a combined social opportunity for teens, adults and seniors which also promotes fitness and health. The tournament will be conducted using a “scramble” format. In a scramble, each player tees off on each hole. The best of the tee shots is selected and all players play their second shots from that spot. The better of the second shots is determined, then all play their third shots from that spot, and so on until the ball is holed. Handicaps are not used in this division. Several contests at selected holes on the course will be offered throughout the event such as longest drive, closest to the pin, and a hole in one award. A putting competition will be conducted near the clubhouse. COPIES TO: ITEM NO.: 7.1 G:\SRCTRADVCMTE\Statements\2008\4-3-08 Item 7.1 Intergenerational Golf Tournament.doc 2 of 2 Preliminary individual entry fees are $65 per adult and $30 per senior or teen. All entry fees will include green fees, golf cart and dinner. Dinner will consist of marinated grilled chicken, BBQ pork ribs, pasta and green salads, mashed potatoes, corn on the cob, and dessert. The tournament will provide a unique opportunity for golfers and local business people to play in a high quality recreational event that includes food, prizes and contests of skill. The tournament will focus on entertainment value rather than being of a purely competitive event. The golf course itself is conducive to this as the abundance of par 3 and shorter holes will speed up play and be an advantage to senior and junior participants. The price is an exceptional value for this type of event and for seniors and teens the entry price is far less than that of just a normal greens fee. A limited amount of golf clubs will be available for use through the City. Sponsorships will be encouraged from local businesses to help underwrite the event. Staff’s goal is to attract both older and younger golfers with this low-cost opportunity. Marketing efforts will be focused on teens and seniors through the use of flyers and posters, contacting high school and junior golf groups, senior golf groups, senior centers, senior housing units and local businesses. Staff will also target adults and local businesses to increase tournament attendance and ensure a successful event. The participation target is to have at least 18 foursomes or 72 participants. Of those foursomes, the goal is to have 50% contain at least one senior or junior participant. If successful, Staff envisions the tournament becoming an annual event. The tournament will be another opportunity to promote Dublin’s golf course, City sponsored golf programs (which will be moved to Dublin Ranch Golf Course in summer 2008), and other City events and programming. Any revenues above costs will be used to supplement registration fees for future youth sports programs. RECOMMENDATION: It is recommended that the Senior Center Advisory Committee receive the report and provide input on the tournament. AGENDA STATEMENT SENIOR CENTER ADVISORY COMMITTEE MEETING DATE: APRIL 3, 2008 SUBJECT: 2008 Winter Quarterly Report Report Prepared by, Anna Hudson, Recreation Coordinator ATTACHMENTS: Attendance Report RECOMMENDATION: Receive Report FINANCIAL STATEMENT: None DESCRIPTION: The Dublin Senior Center continues to provide a variety of activities that strengthen participants' physical, cognitive and mental wellness. Staff continues to work cooperatively with other agencies, such as Las Positas Community College Quest Program, Dublin Adult School and Amador Valley Adult School, to provide a variety of activities that challenge the mind, body and spirit of the senior community. Following is the summary of attendance during the 2007-2008 winter quarter which includes the months of December, January and February. Senior Center Winter Attendance Comparison Attendance 2008 2007 2006 2005 2004 Total Days 906 960 640 492 43 Programs & Activities 8,570 7,985 6,846 5,782 5,897 Total Attendance 9,476 8,945 7,486 6,274 6,328 Ave. Daily Attendance 175 149 117 108 106 Total Volunteer Hours 2,390 2,345 2,796 1,869 1,833 Attachment 1 is a detailed attendance report. The overall attendance at the Senior Center has shown steady growth in the attendance despite the two week maintenance closure that was new this year. December December van trips included Holiday Gourmet, Gold Country and to see the play “White Christmas”. The Hollyday Affair to Remember Dessert and Dance attracted 58 participants, and 113 people attended the Holiday Luncheon. Several new and repeat workshops were offered during December, including Wreath Making, Computer Photo Organizing, and Meet the Author. The Center was open two Wednesday evenings in which 16 people participated in various games. The Center was closed the last week of the month for facility maintenance. COPIES TO: ITEM NO.: 7.2 G:\SRCTRADVCMTE\Statements\2008\Drafts\4-3-08 Item 7.2 Winter Quarterly Report.doc January The Center was closed for the first week of January for continued maintenance and also closed for Martin Luther King Day. Las Positas Community College classes began their Spring Semester on January 22. During the month several new activities including Easy Intermediate Line Dance and the Sunday Center Stage Matinee, were added. The Foundation offered a casino trip to Jackson. Several new workshops were offered including Pilates Falls Prevention Exercise Class and a LIFE Workshop on Estate Planning. Additionally, the AARP Mature Driver Course was offered. The New Year Special Luncheon attracted 80 people and the Crossing Cultures: Discover Australia/New Zealand Luncheon had 44 people in attendance. A day trip was offered to Bay Area Classics #2 which included a visit to the Wells Fargo Museum, Musee Mecanique & Fisherman's Wharf. The Heritage and Cultural Arts Division sponsored a joint concert and dance featuring the big band sounds of “3 o’Clock Jump”, a 17-piece band, attracting over 90 dance and music enthusiasts. February A new weekly class was added this month, Senior-to-Senior Connection on Wednesdays where seniors can connect with high school or college seniors to learn such things as to how to navigate their cell phone, use a digital camera, or play board games. Additionally, new workshops included a Decadent Dessert Cooking and Online Auction Basics. This month three special luncheons were offered which included the Music Appreciation Luncheon featuring the Livermore Opera and cast of Carmen that attracted 68 participants, the Friendship Luncheon had 70 participants and the Crossing Cultures: Discover Portugal Luncheon had 63 people in attendance. The LIFE Workshop on Healthy Joints, Spine and Muscles attracted 6 participants. A Superbowl Party was offered and 13 people attended. The Foundation offered a casino trip to Colusa. The movie Million Dollar Baby attracted 10 people. Day trip offerings included Golden Gate Fields, Steinbeck Tour and a Chocolate Tour. The Center was closed for President’s Day. USE OF SENIOR CENTER FOR OTHER CITY PROGRAMS The City’s senior programs were held Monday through Friday from 9:00 A.M. to 4:00 P.M., and Wednesdays from 4:00 P.M. to 9:00 P.M. When the Senior Center is not being used for senior programs, the City schedules are variety of other community classes and programs at the facility. During the winter there were eight community classes held in the evenings including Country Line Dance, Ballroom Basics, East Coast Swing, Jazzercise, ART Experience for Kids, Retirement Planning, and Estate Planning. Following is a summary of community classes offered during the winter quarter. Community Classes Summary (Dec-Feb) Rental Type 2008 2007 Total Number of Classes 8 7 Total Class Hours 91 103 SENIOR CENTER RENTALS The Dublin Senior Center is available for rental by the community on Friday evenings, Saturdays and Sundays. During the winter quarter there were 15 private facility rentals, which was an increase of one rental compared to the winter of 2007. Following is a summary of facility rentals. Senior Center Rental Comparison Summer (Dec-Feb) Rental Type 2008 2007 Total Number of Rentals 15 14 Total Rental Hours 121 100 RECOMMENDATION: Staff recommends that the Senior Center Advisory Committee receive the report. ATTACHMENT 1 ACTIVITY TITLE Dec Jan Feb TOTAL 50+ Fitness 179 80 217 476 AARP Mature Driving 22 22 Advisory Committee 5 5 4 14 American Mah Jong 25 29 53 107 Art 34 23 31 88 Bingo 74 107 113 294 Bridge (3) 185 210 269 664 Bunco (new) 24 26 22 72 Computer 1-on-1 6 5 13 24 Computer Evening (new) 0 4 1 5 Crossing Cultures 44 63 107 Day Van Trips 42 28 40 110 Diabetes by AC Health Dept (new) 0 39 0 39 ESL Living Skills 12 11 12 35 Food Distribution 578 602 759 1939 Foundation Meeting 10 10 10 30 Health Screening by Senior Support 7 7 HICAP 3 2 2 7 Jazz Dance (new) 18 36 42 96 Laughter Yoga 4 12 12 28 LIFE workshops on Wed Nite 7 6 13 Line Dance (three) 146 335 298 779 Lunch (a-la-carte days) 317 439 526 1282 Moving Body 42 39 82 163 Path Wanderers 33 30 19 82 Pilates 19 44 25 88 Pinochle 11 10 8 29 Poker 36 49 34 119 Quilting 16 28 28 72 Reading Group 4 11 15 SmartEats Cooking 25 35 54 114 Sunday Matinee (new) 38 10 48 Special Luncheon 113 80 138 331 Tai Chi Chih 20 37 49 106 Tattle Tales 15 3 16 34 Thursday Lunch (regular) 28 54 22 104 Trail Trekkers 34 67 80 181 Transit Training (new) 4 4 Travel Presentation 9 9 Watercolor 78 34 127 239 Wednesday Night Games (new) 16 22 22 60 Wii (new) 0 15 0 15 Writing for Comp 43 42 75 160 Senior to Senior (new) 5 5 Holly day Dessert Dance (new) 58 58 Photo Organizing Workshop (new) 19 19 Superbowl Party Special Event 13 13 Pilates Falls Prevention Workshop (new) 11 11 DUBLIN SENIOR CENTER ATTENDANCE REPORT – WINTER 2008 Meet the Author Workshop (new) 8 8 Delectable Desserts Workshop (new) 18 18 Online Auction Basics Workshop (new) 8 8 Drop In 16 per day 240 288 378 906 Total 2604 3109 3763 9476 # Days 15 18 21 54 Average Attendance 174 173 179 175 Volunteer Hours office 482.50 424.50 513.00 1420.00 Volunteer Hours kitchen 274.00 324.50 371.00 969.50 Total Volunteer Attendance 756.50 749.00 884.00 2389.50 AGENDA STATEMENT SENIOR CENTER ADVISORY COMMITTEE MEETING DATE: April 3, 2008 SUBJECT: Identification of Senior Center from Amador Valley Boulevard Report by Paul McCreary, Parks and Community Services Manager ATTACHMENTS: Site Plan RECOMMENDATION: Receive report and recommend moving forward with Alternative 1 and requesting funding from the Foundation for the preferred location for an electronic reader board. FINANCIAL STATEMENT: None DESCRIPTION: Currently the Senior Center sign is not visible from Amador Valley Boulevard. New customers have commented that when passing by the facility on Amador Valley there is nothing that identifies it as a Senior Center. The City Council has a high priority objective to improve identification of the Senior Center from Amador Valley Boulevard. Staff has prepared several alternatives for consideration by the Advisory Committee to improve facility identification. Background The existing facility sign is located by the entrance to the parking lot, about 30 yards south of the intersection of Amador Valley Boulevard (AVB) and Donohue Drive. After the facility opened, Staff received suggestions from the public that more signs are needed on AVB. In response the City installed several street signs; two in the median and one on the stoplight pole at Starward Drive. However, easy identification of the facility continues to be an issue. Existing Alternatives When preparing the budget, Staff considered two alternatives for the project. The alternatives were based on the Council’s existing objective to provide better signage on AVB. The first alternative is to install raised lettering on the curved sound-wall that faces AVB. There is existing in-ground lighting for the wall so the lettering would be lit at night, with no additional cost. The lettering would be visible from both directions on AVB, and from Starward and Donohue Drive. The other alternative that was considered when preparing the budget was to install a second monument sign to replicate the existing sign at the entrance to the Senior Center parking lot, near Anderson’s. This monument sign would be located at the top of the turf area, near the corner of AVB and Donohue Drive. It would only be visible from westbound AVB and Donohue Drive. However for traffic on eastbound COPIES TO: ITEM NO.: 7.3 G:\SRCTRADVCMTE\Statements\2008\4-3-08 Item 7.3 Identification from AVB.doc 2 of 2 AVB there is a sign in the median and one on the stoplight at Starward, with an arrow pointing right, into the Senior Center parking lot. Electronic Reader Board At the February Committee meeting during other business, the Committee Members asked for an update on this Council objective, and whether or not it included an electronic reader board. Staff indicated two alternatives were being considered for a sign, but not a reader board. The Committee Members suggested that an electronic reader board be considered for this objective. Staff has conducted preliminary research into options for an electronic reader board. Depending on the location, the preliminary estimated cost to install a reader board ranges from $12,000 to $20,000. This exceeds the FY 2007-2008 budget, which is $5,000. Either Alternative 1 or 2 could be completed within the existing budget. Staff has identified two potential locations for an electronic reader board. The first is the location of the proposed monument sign at AVB and Donohue in Alternative 2. For this option a monument sign, similar to the existing one at the entrance to the parking lot, would be constructed to accommodate an LED reader board. As in Alternative 2, the reader board would only be visible from westbound AVB, Donohue Drive and traffic exiting the Target shopping center. The estimated cost of this option is the costliest at $20,000. The second potential location would be on the exterior wall of the building at the intersection of AVB and Donohue. This option would be more affordable because the reader board would not require a monument sign with a foundation, or extensive trenching for electrical service. However it would only be visible from westbound AVB and Starward Drive. It would also be visible for traffic stopped at eastbound AVB and Starward. Summary Since there are not enough funds in the budget to install an electronic reader board, Staff recommends moving forward with Alternative 1 at this time, and then requesting funding from the Foundation to install an electronic reader board during Fiscal Year 2008-2009. Staff recommends moving forward with Alternative 1 because it would have the best visibility from all directions, would be lit at night and be the most cost effective solution. It would accomplish the existing objective and leave the possibility for installing an electronic reader board at either location on the site in the future. RECOMMENDATION: Staff recommends the Advisory Committee recommends moving forward with Alternative 1 and requesting funding from the Foundation for the preferred location for an electronic reader board. D O N O H U E D R D O N O H U E D R D O N O H U E D R D O N O H U E D R D O N O H U E D R A M A D O R V A L L E Y B L A M A D O R V A L L E Y B L A M A D O R V A L L E Y B L A M A D O R V A L L E Y B L A M A D O R V A L L E Y B L AMADOR VALLEY BL AMADOR VALLEY BL AMADOR VALLEY BL AMADOR VALLEY BL AMADOR VALLEY BL A M A D O R V A L L E Y B L A M A D O R V A L L E Y B L A M A D O R V A L L E Y B L A M A D O R V A L L E Y B L A M A D O R V A L L E Y B L S T A R W A R D D R S T A R W A R D D R S T A R W A R D D R S T A R W A R D D R S T A R W A R D D R U N N A M E D U N N A M E D U N N A M E D U N N A M E D U N N A M E D U N N A M E D U N N A M E D U N N A M E D U N N A M E D U N N A M E D U N N A M E D U N N A M E D U N N A M E D U N N A M E D U N N A M E D 7595 7745 7667 7601 7723 7606 7590 7494 7323 7600 7775 7727 7739 7699 7491 7585 7317 7315 7603 SCALE 1 : 803 050 50 100 150 FEET N AGENDA STATEMENT SENIOR CENTER ADVISORY COMMITTEE MEETING DATE: APRIL 3, 2008 SUBJECT: 2008-2009 Foundation Funding Request Prepared by Anna Hudson, Recreation Coordinator ATTACHMENTS: None RECOMMENDATION: Receive report and provide input on potential items to request for next Fiscal Year FINANCIAL STATEMENT: None DESCRIPTION: On an annual basis, Staff prepares a funding request for the Dublin Senior Foundation. Staff is seeking input from the Committee on potential items for Fiscal Year 2008- 2009. The Dublin Senior Foundation is a non-profit organization formed in 1997. Over the years the Foundation has generously supported the programs at the Senior Center, and provided funds to purchase equipment. The means by which the Foundation raises funds includes sponsoring fundraising events, securing grants, providing workers for community events to generate funds on behalf of the Foundation, operating a fireworks booth, and receiving private donations and memorial gifts. The Dublin Senior Center Foundation has pledged their ongoing financial support to the Senior Center. To accomplish this, the Foundation has established two donor walls at the Senior Center for patrons to purchase engraved tiles, expected to potentially generate over $100,000. In 2007-2008, the Foundation pledged over $11,000 to reimburse the City for the major purchases including indoor benches (3), outdoor benches (2), a bicycle rack and art rails to for a rotating gallery space. In previous years the Foundation has donated items such as the wood podium, digital piano, large screen television, and funds to offset the costs of senior ticket prices for the grand opening gala dinner. The Foundation also contributed toward the purchase of the Senior Center van. RECOMMENDATION Staff recommends the Advisory Committee receive the report and provide input on potential items to request for next Fiscal Year. COPIES TO: ITEM NO.: 7.4 G:\SRCTRADVCMTE\Statements\2008\Drafts\4-3-08 7.3 Foundation Funding Reques.doc