Loading...
HomeMy WebLinkAbout04-05-2012 SCAC Agenda PacketThis AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative for mats to persons with a disability, as required by Section 202 of the Americans with Disabilitie s Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability -related modification or accommodation, please contact the City Clerk’s Office (925) 833 -6650 at least 72 hours in advance of the meeting. CITY OF DUBLIN SENIOR CENTER ADVISORY COMMITTEE MEETING AGENDA DUBLIN SENIOR CENTER, 7600 AMADOR VALLEY BLVD. APRIL 5, 2012, 9:30 A.M. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ORAL COMMUNICATIONS 3.1 PUBLIC COMMENTS At this time, the public is permitted to address the Dublin Senior Center Advisory Committee on non- agendized items. The Committee must, however, comply with all State Laws in regard to items not appearing on the posted agenda. The Committee may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the Office of the Dublin Senior Center Director related to the proper procedure to place an item on a future Dublin Senior Center Advisory Committee agenda. The exceptions under which the Dublin Senior Center Advisory Committee MAY discuss and/or take action on items not appearing on the agenda are contained in GC 54954.2(b)(1)(2)(3). 4. MINUTES OF THE REGULAR MEETING – March 1, 2012 STAFF RECOMMENDATION: Approve Minutes 5. WRITTEN COMMUNICATIONS - None 6. UNFINISHED BUSINESS 6.1 SENIOR CENTER ADVISORY COMMITTEE STRATEGIG GOALS AND OBJECTIVES Establish and confirm the list of goals and objectives the Senior Center Advisory Committee Members would like to accomplish during 2012, and establish Subcommittees for each goal. RECOMMENDATION: Receive report and determine which strategic objectives to focus on for the remainder of the current term. 7. NEW BUSINESS 7.1 2012 WINTER QUARTERLY REPORT Staff will report on the activities and attendance at the Senior Center during the winter 2012 quarter. RECOMMENDATION: Receive report. 8. OTHER BUSINESS BRIEF INFORMATIONAL ONLY REPORTS FROM THE DUBLIN SENIOR FOUNDATION, PARKS AND COMMUNITY SERVICES COMMISSION LIAISON, ADVISORY COMMITTEE MEMBERS AND SUBCOMMITTEES, AND/OR STAFF AND REPORTS BY COMMITTEE MEMBERS RELATED TO MEETINGS ATTENDED AT CITY EXPENSE (AB1234). 9. ADJOURNMENT CITY OF DUBLIN SENIOR CENTER ADVISORY COMMITTEE MINUTES OF MARCH 1, 2012 Call to Order Vice Chairperson Threlkeld called the meeting to order at 9:30AM. Roll Call: Committee Members (CM) Present: Diane Bonetti, Lee Sandeman, Faye Guarienti, Diana Threlkeld Absent: Eddie Jo Mack Parks and Community Services Commission Liaison Present: Connie Mack Staff Present: Micki Cronin, Assistant Director of Parks and Community Services; Anna Hudson, Recreation Coordinator; Diane Guenther, Office Assistant; Henry Siu, Recreation Coordinator Oral Communications - None Public Comments - None Approval of the Minutes CM BONETTI MADE A MOTION TO APPROVE THE FEBRUARY 9, 2012 MINUTES. THE MOTION WAS SECONDED BY CM SANDEMAN. THE SENIOR ADVISORY COMMITTEE UNANIMOUSLY APPROVED THE MINUTES OF THE FEBRUARY MEETING BY A VOTE OF 4- 0-0 WITH CM MACK ABSENT. Written Communication – None Unfinished Business SECOND ANNUAL CAR SHOW SECOND ANNUAL CAR SHOW Staff updated the Senior Advisory Committee on the planning of the Second Annual Car Show to be held on Saturday, April 21, 2012 at the Heritage Park and Museums. CM Bonetti asked if motorcycles will be participating again this year. Staff indicated that the Camp Parks motorcycle club were invited them to participate. Hudson noted that the Dublin Senior Foundation will be participating in this event with the Senior Center Advisory Committee and the Youth Advisory Committee. The Senior Foundation will sponsor a fundraising component at the Car Show. Hudson will set up a visual display at the Library to promote the Car Show Event. CM Guarienti asked about the Dublin High School video bulletin. Siu explained that the video bulletin is an electronic news bulletin that visually shares information about upcoming events at the high school. CITY OF DUBLIN SENIOR CENTER ADVISORY COMMITTEE MINUTES OF MARCH 1, 2012 PAGE 2 OF 2 New Business SENIOR CENTER ADVISORY COMMITTEE STRATEGIC GOALS AND OBJECTIVES The Senior Center Advisory Committee participated in a series of exercises to determine the strategic direction for the coming year. The Committee Members revisited the list of 2011Strategic Goals and Objectives and discussed if new goals should be added, or if any of the items should be removed, or revamped. The Committee Members decided to review and recommend which of the proposed Strategic Goals and Objectives to work on in the 2012 calendar year at the April meeting. Subcommittees will be formed to determine what action needs to be taken to achieve each perspective goal. Other Business The Foundation had no report. Commissioner Mack reported on the Parks and Community Services Commission meeting. Respectfully submitted, __________________________________ Diane Guenther Office Assistant APPROVED: ___________________________________ Diana Threlkeld Vice Chairperson ------------------------------------------------------------------------------------------------------------- COPIES TO: ITEM NO. 6.1 G:\SRADVCMTE\Statements\2012\4 5 12 Item 6 1 2012 Sr Ctr Adv Comm Strategic Goals and Objectives mcahpm.doc AGENDA STATEMENT SENIOR CENTER ADVISORY COMMITTEE MEETING DATE: April 5, 2012 SUBJECT: Senior Center Advisory Committee Subcommittees Established Report Prepared by Anna Hudson, Recreation Coordinator ATTACHMENTS: 1 - Summary of Brainstorming on Goals and Objectives at the March 1, 2012 Advisory Committee Meeting RECOMMENDATION: Receive the report and determine which strategic objectives to focus on for the remainder of the current term. FINANCIAL STATEMENT: None DESCRIPTION: After review and discussion of the Senior Center Advisory Committee’s 2011 Strategic Goals and Objectives at the March meeting, the Advisory Committee will determine and finalize the 2012 Senior Center Advisory Strategic Goal and Objectives. In addition, new Subcommittees will be formed to assist Staff to complete the 2012 Strategic Goals and Objectives. Attachment 1 is a summary of the brainstorming that occurred at the March 1, 2012 Advisory Committee Meeting. The following are the existing Strategic Goals and Objectives that were adopted by the Advisory Committee for the 2011-2012 term. Strategic Goal #1 – Reach out to senior groups and social networks in the community A. Recruit volunteer liaisons at senior housing complexes to serve as a “Senior Center Concierge” to promote upcoming events and programs. B. Provide off-site registration at senior housing complexes for luncheons and special events. C. Make presentations at local churches. A recommendation was made on 3/1/12: to include other senior facilities, Neighborhood Watch Programs and hospitals to promote Senior Center programs and services. D. A recommendation was made on 3/1/12 The idea of inviting a senior to a program with less emphasis on the senior center E. A recommendation was made on 3/1/12 a Brown Bag Program: bring your lunch and share ideas at a location other than the senior center. Strategic Goal #2 – Assist Staff with planning and implementing new special events to attract new customers to the Senior Center A. Plan and implement an annual intergenerational event with the Youth Advisory Committee. B. Plan and implement a Fashion Show; a recommendation was made on 3/1/12 to offer the fashion show using a different emphasis. a. Partner with the Youth Committee in a second Intergenerational event using the Prom theme idea, and or, use it as a fund raiser b. Partner with a consignment store to model items to sell. c. Partner with a retail clothing store like Chico’s d. Combine both old and new clothing to sell. C. Deleted December 2011: Participate in Foundation Winter Boutique and Coordinate Spring Boutique Fundraiser Strategic Goal #3 – Educate residents about Dublin and resources available for older adults Support Staff: A. Conduct annual Senior Resource Fair. B. Create and distribute a “Welcome Wagon Packet” for older adults moving to Dublin that highlights programs, services, parks and facilities available through the City. Advisory Committee gave recommendation to Staff at the December 2011 meeting; staff plans to complete the packet by June 2012. C. A recommendation was made on 3/1/12 to reword the strategy: Encourage the use public transit agencies within existing programs. Public transportation would not be presented as the focus but utilized as an alternate means of transportation. D. A recommendation was made on 3/1/12 to reword the strategy: Conduct a bus tour of Dublin’s parks, facilities and new development in the community ending at the location of the annual Spring Picnic a. Attract newcomers and new audience interested in getting to know Dublin better. b. Use of user fees, and sponsorship funds to offset the cost of hiring the driver, vehicle maintenance, and gas, etc. c. A bus art trip d. Use of realtors as sponsors e. Add progressive dinner and event, similar to the Modesto Visitor’s Bureau E. Deleted September 2011: Create an annual discount card for Dublin Senior Center Supporters that is good for senior discounts at local businesses. RECOMMENDATION: Staff recommends the Committee receive the report and determine which strategic objectives to focus on for the remainder of the current term. ATTACHMENT I 2012 STRATEGIC GOALS AND OBJECTIVES REVIEW March 1, 2012 Brainstorming Session: 2012 Strategic Goals and Objectives. Staff gave an Overview of the Senior Advisory Committee’s Existing Strategic Goals and Objectives list and gave an update of what was accomplished in 2011. The Senior Advisory Committee members were asked three things: “When are we at our best”; “You’ve fallen asleep and woke up five years from now what would be different at the Senior Center” and “Reaching the possibilities”. In response to: When are we (Dublin Senior Center) at our best; what makes us exciting, interesting, invigorating, motivating and productive, the Advisory Committee stated:  Activities suitable for all levels  Partnerships  Affordability  Ambience – feels like home; explains what contributes to this: o Books available to lend o Fireplace o A variety of activities o Clean restrooms o Front desk friendly o Lunch facility o Art displays o Flyers to learn about other interests while you are here, info accessible o Encouraged to try new things Staff asked the Committee Members a few situational questions: What if you’ve Fallen Asleep and Wake up five years later. How are the programs different? How do you know it is different? What the Future may look like. The Committee was asked to describe a snap shot of time, the Committee replied:  Seniors appear healthier because of the activities offered at the Senior Center  More people volunteering and wanting to do more for seniors  A variety of new interesting classes scheduled to keep up with existing trends  Access to new technology  Access needs of people coming in for service  More activities are being offered, all the rooms are being used throughout the day  Offering new and old things ???  Reintroduce the Ambassador idea o Establish new job description and recruit Ambassadors o Wear uniforms o Ambassadors soliciting for sponsorships based on who they know o Utilizing the talents of former executives for their connections  Expanding activities in private facilities, including hotels, health spas, etc. and funding ATTACHMENT I  Re-establish the Café idea as a new lunch facility (similar to the old Shamrock Café)  Good soup and sandwiches at affordable quality offered  Sharing speakers …per using through other centers’ newsletters and flyers. In response to sharing new ideas, a few interesting program ideas emerged, and suggestions were made to repackage former programs:  Encourage the use of public transportation within existing program (internally) but travel training does not have to be the focus.  Offer seniors “baby” steps to learn public transportation because it is more affordable, greener, and fun to do as a group. Look for ways to “meet up” with people who have similar interests and plan things as a small group.  Follow the Trail Trekker Formula: Plan a program outside of the Senior Center: Meet new people with similar interests (can be the focus), such as meet outside the BART station, then use public transportation to travel to a designated destination.  Share the idea of a bicycle workshop or a bike clubs, cross country skiing, etc. Finally, Staff revisited the past Strategic Goals and Objectives list with the Committee and asked which if any new goals should be added, removed, or revamped. Strategic Goal #1 – Reach out to senior groups and social networks in the community A. Recruit volunteer liaisons at senior housing complexes to serve as a “Senior Center Concierge” to promote upcoming events and programs. B. Provide off-site registration at senior housing complexes for luncheons and special events. C. Make presentations at local places of worship. A recommendation was made on 3/1/12: senior facilities, Neighborhood Watch Programs and hospitals to promote Senior Center programs and services. D. A recommendation was made on 3/1/12 The idea of inviting a senior to a program with less emphasis on the senior center E. A recommendation was made on 3/1/12 a Brown Bag Program: bring your lunch and share ideas at a location other than the senior center. Strategic Goal #2 – Assist Staff with planning and implementing new special events to attract new customers to the Senior Center A. Plan and implement an annual intergenerational event with the Youth Advisory Committee. B. Plan and implement a Fashion Show; a recommendation was made on 3/1/12 to offer the fashion show using a different emphasis. ATTACHMENT I a. Partner with the Youth Committee in a second Intergenerational event using the Prom theme idea, and or, use it as a fund raiser b. Partner with a clothing consignment stores to model items to sell. c. Partner with clothing store like Chico’s d. Combine of old and new clothing to sell. C. Deleted December 2011: Participate in Foundation Winter Boutique and Coordinate Spring Boutique Fundraiser Strategic Goal #3 – Educate residents about Dublin and resources available for older adults Support Staff A. Conduct annual Senior Resource Fair. B. Create and distribute a “Welcome Wagon Packet” for older adults moving to Dublin that highlights programs, services, parks and facilities available through the City. C. A recommendation was made on 3/1/12 to reword the strategy: Encourage the use public transit agencies within existing programs. Public transportation not to be the focus but utilized as a green alternate means to transportation. D. A recommendation was made on 3//1/12 to reword the strategy: Conduct a bus tour of Dublin’s parks, facilities and new development in the community ending at the location of the annual Spring Picnic a. Attract newcomers and new audience interested in getting to know Dublin better. b. Use of user fees, and sponsorship funds to offset the cost of hiring the driver, vehicle maintenance, and gas, etc. c. A bus art trip d. Use of realtors as sponsors e. Progressive dinner and event, such as the one offered by the Modesto Visitor’s Bureau E. Deleted September 2011: Create an annual discount card for Dublin Senior Center Supporters that is good for senior discounts at local businesses. After discussion, the Senior Advisory Committee discussed and provided input on the following Strategic Goals: Strategic Goal #1 – Reach out to senior groups and social networks in the community ATTACHMENT I A. Recruit volunteer liaisons at senior housing complexes to serve as a “Senior Center Concierge” to promote upcoming events and programs. B. Provide off-site registration at senior housing complexes for luncheons and special events. C. Make presentations in the community at local churches to promote Senior Center programs and services. On March 1, a recommendation was made to include adding presentations at other senior facilities, Neighborhood Watch Programs and hospitals. D. The idea of identifying Ambassadors for this outreach reemerged. Strategic Goal #2 – Assist Staff with planning and implementing new special events to attract new customers to the Senior Center A. Plan and implement an annual intergenerational event with the Youth Advisory Committee. B. Plan and implement a Fashion Show as a cooperative event with the Dublin Senior Foundation. On March 1, a recommendation was made to keep this goal but using another fashion venue. Strategic Goal #3 – Educate residents about Dublin and resources available for older adults Staff Driven A. Conduct annual Senior Resource Fair. B. Create and distribute a “Welcome Packet” for older adults moving to Dublin that highlights programs, services, parks and facilities available through the City. C. Provide additional travel training programs with public transit agencies. On March 1, a recommendation was made to repackage this program to attract seniors to use various types of public transportation as part of an existing program but not necessarily be a focal point. D. Conduct a bus tour of Dublin’s parks, facilities and new development in the community. On March 1, a recommendation was made for the tour to include visiting other points of interests including private businesses, retail stores, and restaurants. At the next meeting, the Advisory Committee will discuss, determine and finalize the 2012 Senior Center Advisory Strategic Goal and Objectives. In addition, new Subcommittees will be formed to assist Staff to complete the 2012 Strategic Goals and Objectives. COPIES TO: G:\SRADVCMTE\Statements\2012\4-5-12 Item 7 1 2012 Winterquarter mcah Final pm (3).doc ITEM NO.: 7.1 AGENDA STATEMENT SENIOR CENTER ADVISORY COMMITTEE MEETING DATE: April 5, 2012 SUBJECT: 2012 Winter Quarterly Report Report Prepared by Anna Hudson, Recreation Coordinator ATTACHMENTS: 1. Senior Center Winter 2012 Attendance Report RECOMMENDATION: Receive report FINANCIAL STATEMENT: None DESCRIPTION: The Dublin Senior Center provides various recreational opportunities for senior patrons to live a healthier lifestyle. The activities, classes, and events offered contribute to strengthen the participants' physical, cognitive and mental wellness. This report summa rizes the attendance during the winter quarter for the months of December 2011 through February 2012. The following is a comparison of attendance over the past five years . Senior Center Fall Attendance Comparison (Dec 2011-Feb 2012) Attendance Type 2012 2011 2010 2009 2008 2007 Drop-In 2,240 1,960 1,060 972 906 Programs & Activities 9,526 9,465 10,255 8,861 8,570 Total Attendance 11,766 11,425 11,315 9,833 9,476 # of Days open (56 days) (56 days) (59 days) (61 days) (62 days) Avg. Daily Attendance 205 204 192 182 175 Total Volunteer Hours 3,429 3,231 3,012 2,806 2,390 Attachment 1 is a detailed attendance report for the 2012 winter quarter. Participation continues to increase with a 3% growth over this quarter last year. The group games, like Bridge, American Mah Jong, Bunco and Pinochle are very popular and have continued to show growth in attendance. Volunteer hours have increased 6% due to number of volunteer instructors offering a variety of activities at the Senior Center. Several classes were taught by new volunteer instructors including Tai Chi Chih, English as a Second Language, Watercolor, Latin Jazzercise, Computer Training, and Chair Yoga classes. On a special note, four of the six popular line dance classes are also taught by dedicated volunteers. The seniors selected this quarter for the Senior Spotlight, are Diane Bonetti, and Ray and Doris Edwards. 2 of 5 December 2011 Highlights For the month of December, seniors enjoyed the performance of the Wells Middle School Jazz Band. The Holiday Luncheon attracted 96 participants. The annual Holiday DancEscape social dance was held featuring the sounds of the Lady K and the Kings of Swing Band, which was enjoyed by 108 dance enthusiasts. Volunteer Gale Gifford offered his long standing Annual Holiday Wreath Making Class for 13 students. The Senior Center received a $2,000 donation from senior supporter, Pat Hughes. January 2012 Highlights The New Year’s Luncheon featured the talent of young professional singer, Manuel Romero who entertained 84 guests. A Sudoku workshop was taught by volunteer, Congressman McNerney, who attracted 32 seniors to the class. Each student received a free copy of a Sudoku Game book, donated by a patron. February 2012 Highlights This month’s Special Luncheon showcased the talents of the Professor Bozak and his all Star Band where 67 guests enjoyed the New Orleans style jazz music while celebrating a Mardi Gras theme in Dublin. Over 60 volunteers from the Dublin Senior Center were invited to the City’s Annual Volunteer Dessert Banquet in February. Each volunteer contributed over 100 hours in 2011 for a total of 10,808 documented hours. One of the most active Senior Center volunteers, Ed Osada, was named the 2012 Citizen of the Year. Ed teaches computers, coordinates the hike leaders schedule for the Trail Trekkers Program, and plays ukulele with the Melody Minstrels jam band. In addition, Ed is one of the newest members of the Dublin Senior Foundation, and was a resident delegate for the 2011 Dublin’s All-America Award Team. Another long-time volunteer Gloria Gregory of Pleasanton was honored with the Mayor’s Award for her volunteerism and work in the Dublin community and with Valley Christian Center. Patrons Testimonial Dear Anna, I wish you a New Year full of magic, transformation and discoveries of inner talents. May the Light of the Creator continue guiding you to excel in the Center. Camille is indeed an asset to the Senior Center with her dynamic personality. Best wishes to the entire staff. All the best always, Bertha L, San Ramon. Satisfied Senior Patron Wow! Where do I begin? I really enjoy the classes I am enrolled in (at the Dublin Senior Center). Chair Yoga (mindful stretching) is the first one. Lumi, our certified yoga instructor, has us doing gentle movements that enhance my joints and prevent damage. Beginning Ukulele (praises to leaders Hawkins and Bob) is a fun and light way to play an instrument. Chair Pilates is another class, taught by an excellent certified & Pilates instructor,Valentin. We can be seen following her instructions in movements to increase flexibility and prevent “senior-i-tis!” So, how much do I love the Dublin Senior Center? I would say “a lot!” Rose M. – Dublin RECOMMENDATION: Staff recommends that the Advisory Committee receive the report. ATTACHMENT 1 SENIOR CENTER ACTIVITIES Dec Jan Feb 2012 2011 %change AARP Mature Driving 0 16 0 16 28 -43% Advisory Committee 5 0 6 11 8 38% American Mah Jong 40 67 73 180 152 18% Art Studio 12 18 33 63 102 -38% Art - Saturday Program 6 6 9 21 0 100% Balloon Twisters 0 0 24 24 0 100% Bingo 141 213 242 596 698 -15% Blankets for Vets 38 51 62 151 95 59% Bridge 192 255 300 747 927 -19% Building Tours 9 13 5 27 0 100% Bunco 24 37 26 87 93 -6% Craft Making 0 21 0 21 0 100% Computer 1-on-1 24 34 46 104 47 121% Computer Drop In 62 85 92 239 173 38% Chair Yoga/Stretch & Strengthen 12 16 32 60 29 107% Diabetes 4 29 24 57 51 12% ESL 44 44 52 140 0 100% Fitness 50 42 0 60 102 42 143% Food distribution 270 351 431 1052 1296 -19% Foot Fitness 8 17 10 35 0 100% Foundation Meeting 13 13 13 39 26 50% Foundation Casino 0 54 46 100 100 0% Games Night 0 23 0 23 35 -34% Gentle Yoga 0 0 50 50 0 100% Health Screen 11 0 0 11 0 200% HICAP 1 2 3 6 7 -14% Latin Dancercize/Latin Moving Body 0 0 39 39 10 290% Laughter Yoga 3 16 3 22 7 214% Line Dance 529 812 803 2144 2123 1% Lunch (& reg. Thurs.) 184 231 240 655 839 -22% Luncheon 2nd & Specials 96 84 67 247 230 7% Lunch with the Director 0 0 3 3 0 100% NIA 20 60 49 129 69 87% Path Wanderers 49 45 41 135 140 -4% Piano 3 5 6 14 86 -84% Pilates 23 42 56 121 82 48% Pinochle 19 29 30 78 32 144% Ping Pong 132 149 168 449 497 -10% Poker 5 24 20 49 81 -40% Quilting 15 18 12 45 70 -36% Reading Group 0 6 6 12 7 71% Sing Along (New) 24 32 49 105 84 25% Tai Chi Chih 25 45 58 128 83 54% Traditional Tai Chi 12 46 33 91 67 36% Trail Trekkers 98 144 74 316 309 2% Ukulele/Jam 31 58 55 144 86 67% Watercolor 0 132 132 264 227 16% Watercolor Drop In vs landscape art 21 13 15 49 17 188% Wheels 0 0 3 3 6 -50% Writing for Comp/Polish Your Writing 24 63 63 150 51 194% WINTER QUARTER 2012 ATTENDANCE GRID 4 of 5 Zumba, Balance and Belly Dancing 0 0 0 0 139 -100% DancEscape 108 0 0 108 110 -2% Other activities--dance, art, workshops 23 36 5 64 8 700% SubTotal 2402 3455 3669 9526 9239 3% Drop In (40 per day) 640 800 800 2240 1960 14% Total Attendance 3042 4255 4469 11766 11425 3% # 5 Days/wk 16 20 20 56 56 0% Average Daily Attendance 192 205 216 205 204 0% Total Volunteer Attendance 979 1247 1203 3429 3231 6%