The URL can be used to link to this page

Home My WebLink About06-03-2021 SCAC Agenda Packet Regular Meeting of the DUBLIN SENIOR CENTER ADVISORY COMMITTEE Thursday, June 3, 2021 Location: Electronic Methods Regular Meeting 9:30 AM MEETING PROCEDURE DURING CORONAVIRUS (COVID -19) OUTBREAK: • In keeping with the guidelines provided by the State of California and Alameda County Department of Public Health regarding gatherings during the coronavirus (COVID-19) outbreak, and recommendations to follow social distancing procedures, the City of Dublin will adopt the following practices during upcoming committee meetings: • The Senior Center Advisory Committee will hold the meetings remotely via Zoom Video Communications. • Please click the link below to join the webinar: • https://dublinca.zoom.us/j/84200731056?pwd=Uk5zSGtENmtXZVc5TDBPa1pyaU RNQT09 Passcode: tMx8zuL0 • Or One tap mobile : US: +16699009128,,84200731056#,,,,*22559914# or +12532158782,,84200731056#,,,,*22559914# • Or Telephone: Dial(for higher quality, dial a number based on your current location): • US: +1 669 900 9128 or +1 253 215 8782 or +1 346 248 7799 or +1 301 715 8592 or +1 312 626 6799 or +1 646 558 8656 • Webinar ID: 842 0073 1056 Passcode: 22559914 • International numbers available: https://dublinca.zoom.us/u/kbP7Edwvpm • The meeting will begin at 9:30 a.m. • Online speaker slips will be available at www.dublin.ca.gov, and the public will be able to call in using a computer/or smart phone via a link which will be provided following submission of a speaker slip. A telephonic option will also be available. • Once connected, the public speaker will be placed in an on-line waiting room. While in the waiting room, the public speaker will hear the meeting while they are connected and waiting to speak. • When the agenda item upon which the individual would like to comment is addressed, the speaker will be announced in the meeting when it is his/her time to speak to the committee. The speaker will then be moved to the meeting for comment. June 03, 2021 Dublin Senior Center Advisory Committee Agenda 1 1 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ORAL COMMUNICATION 2.1 Public Comment At this time, the public is permitted to address the Senior Center Advisory Committee on non-agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on posted agenda. The Committee may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the Recording Secretary’s Office related to the proper procedure to place an item on a future Committee agenda. The exceptions under which the Committee MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 3. CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the Senior Center Advisory Committee with one single action. Members of the audience, Staff or the Senior Center Advisory Committee who would like an item removed from the Consent Calendar for purposes of public input may request the Chair to remove the item. 3.1 Dissolution of the Dublin Benefit Concert Subcommittee The Senior Center Advisory Committee created a subcommittee for the planning and implementation of the 2020-21 Dublin Benefit Concert. The concert occurred on Sunday, April 11, 2021 and the subcommittee can now be dissolved. STAFF RECOMMENDATION: Dissolve the 2020-21 Senior Center Advisory Committee Dublin Benefit Concert Subcommittee. Staff Report 3.2 Approval of the May 6, 2021 Senior Center Advisory Committee Regular Meeting Minutes The Committee will consider approval of the minutes of the May 6, 2021 Senior Center Advisory Committee Regular Meeting. STAFF RECOMMENDATION: Approve the minutes of the May 6, 2021 Senior Center Advisory Committee Regular Meeting. Staff Report Attachment 1 - Draft Minutes of the May 6, 2021 Senior Center Advisory Committee Regular Meeting June 03, 2021 Dublin Senior Center Advisory Committee Agenda 2 2 4. UNFINISHED BUSINESS – None. 5. NEW BUSINESS 5.1 Senior Center Reopening Plan for Indoor Senior Activities, Programs and Classes The Committee will receive a presentation regarding the post-COVID reopening plan and protocols for the Dublin Senior Center. STAFF RECOMMENDATION: Receive the report. Staff Report 6. OTHER BUSINESS Brief information only reports from Committee Members and/or Staff, including committee reports and reports by Committee Members related to meetings attended at City expense (AB1234). 7. ADJOURNMENT This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833-6650 at least 72 hours in advance of the meeting. Mission The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, fosters new opportunities, provides equity across all programs, and champions a culture of diversity and inclusion. June 03, 2021 Dublin Senior Center Advisory Committee Agenda 3 3 STAFF REPORT Senior Center Advisory Committee Page 1 of 2 Agenda Item 3.1 DATE:June 3, 2021 TO:Honorable Chair and Commissioners FROM:La Shawn Butler, Parks & Community Services Director SUBJECT:Dissolution of the Dublin Benefit Concert Subcommittee Prepared by: Liz Elliott, Recreation Coordinator EXECUTIVE SUMMARY: The Senior Center Advisory Committee created a subcommittee for the planning and implementation of the 2020-21 Dublin Benefit Concert. The concert occurred on Sunday, April 11, 2021 and the subcommittee can now be dissolved. STAFF RECOMMENDATION: Dissolve the 2020-21 Senior Center Advisory Committee Dublin Benefit Concert Subcommittee. FINANCIAL IMPACT: None. DESCRIPTION: At the December 3, 2020 Senior Center Advisory Committee meeting, the 2021 Dublin Benefit Concert Subcommittee was established to help implement the event work plan. The event was held on Sunday, April 11, 2021 at 5:00 pm online via Zoom. Now that the event has concluded, it is recommended that the subcommittee be dissolved. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The Committee Agenda was posted. ATTACHMENTS: 4 Page 2 of 2 None. 5 STAFF REPORT Senior Center Advisory Committee Page 1 of 1 Agenda Item 3.2 DATE:June 3, 2021 TO:Honorable Chair and Committee Members FROM:La Shawn Butler, Parks & Community Services Director SUBJECT:Approval of the May 6, 2021 Senior Center Advisory Committee Regular Meeting Minutes. Prepared by: Liz Elliott, Recreation Coordinator EXECUTIVE SUMMARY: The Committee will consider approval of the minutes of the May 6, 2021 Senior Center Advisory Committee Regular Meeting. STAFF RECOMMENDATION: Approve the minutes of the May 6, 2021 Senior Center Advisory Committee Regular Meeting. FINANCIAL IMPACT: None. DESCRIPTION: The Senior Center Advisory Committee will consider approval of the minutes from the May 6, 2021 Regular Meeting. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The Committee Agenda was posted. ATTACHMENTS: 1) Draft Minutes of the May 6, 2021 Senior Center Advisory Committee Regular Meeting 6 MINUTES MAY 6, 2021 REGULAR MEETING Senior Center Advisory Committee Page 1 of 1 Attachment 1 A Regular Meeting of the Senior Center Advisory Committee was held on Thursday, May 6, 2021, remotely via Zoom Video Communications. The meeting was called to order at 9:31 AM, by Chairperson Christine Sevier. 1. Call to Order and Pledge of Allegiance Attendee Name Title Status Christine Sevier Committee Chair Present Michele Wayland Committee Vice-Chair Present Susan Bostwick Committee Member Absent Eugene Daszko Committee Member Present Kebin Lu Committee Member Present Christy Li Alternate Member Absent Samir Qureshi Alternate Member Present Kristin Speck PCS Commission Liaison Absent Joe Washington PCS Commission Liaison Present 2. Oral Communications – None. 3. Consent Calendar 3.1.March 2021 Senior Center Monthly Report 3.2 Approval of the April 1, 2021 Senior Center Advisory Committee Regular Meeting Minutes The Committee approved the Consent Calendar. RESULTS:APPROVED MOVED BY:Michele Wayland, Committee Vice-Chair SECOND:Eugene Daszko, Committee Member AYES:Sevier, Wayland, Daszko, Lu, Qureshi ABSENT:Bostwick 4. Unfinished Business – None. 7 Page 2 of 2 5. New Business 5.1 Presentation on Programs and Services by Legal Assistance for Seniors and Health Insurance Counseling and Advocacy Program (LASHICAP) The Committee received a presentation from LASHICAP on programs and services they provide at the Dublin Senior Center. 6. Other Business The Senior Center Advisory Committee Members and Staff provided brief informational reports on meetings attended and upcoming events. Recreation Coordinator Liz Elliott informed the Committee of the upcoming Kudos-for- Mom Drive-Thru event, hiring fairs, and other Parks and Community Services (PCS) department programs, and reviewed Dublin Pride week held April 24 – May 1, 2021. Parks and Community Services Commission liaison, Joe Washington, gave an update on the naming of the ballroom and provided other PCS Commission updates. 7. Adjournment Being no further business, the meeting was adjourned by Chairperson Christine Sevier at 10:33 AM. Minutes prepared by Recreation Coordinator, Liz Elliott. _____________________________________ Senior Advisory Committee Chairperson ATTEST: _______________________________ Liz Elliott Recreation Coordinator 8 STAFF REPORT Senior Center Advisory Committee Page 1 of 3 Agenda Item 5.1 DATE:June 3, 2021 TO:Honorable Chair and Committee Members FROM:La Shawn Butler, Parks & Community Services Director SUBJECT:Senior Center Reopening Plan for Indoor Senior Activities, Programs, and Classes Prepared by: Liz Elliott, Recreation Coordinator EXECUTIVE SUMMARY: The Committee will receive a report regarding the post-COVID reopening plan and protocols for the Dublin Senior Center. STAFF RECOMMENDATION: Receive the report. FINANCIAL IMPACT: None. DESCRIPTION: In preparation of the re-opening of the Dublin Senior Center the City has put certain protocols and procedures into place that align with County and State health regulations. Because the Senior Center offers for indoor classes, programs and activities, Staff will follow current COVID-19 Industry Guidance for Institutions of Higher Education (https://files.covid19.ca.gov/pdf/guidance-higher-education--en.pdf)and COVID-19 Industry Guidance for Fitness Facilities (https://files.covid19.ca.gov/pdf/guidance-fitness--en.pdf\) These guidelines are subject to change and dependent on the guidance from state and local health officials. General Guidelines Guests will enter the Senior Center via the main entrance. Temperature checks (Wello/thermometer) will be required of all attendees (class participants, guests, volunteers, staff, etc.). 9 Page 2 of 3 Anyone that exhibits any viral symptoms or has a temperature of 99.3 degrees or higher will not be allowed in the facility. Frequent handwashing and use of hand sanitizer will be recommended. Hand sanitizing stations are available throughout the facility. Increased sanitization will take place daily. Face coverings must be worn at all times inside by anyone over the age of 2 years, unless eating or drinking. Signage will be placed at the entrance and within the facility with guidelines regarding requirements for face covering, social distancing, and any other pertinent information. Visitors are required to maintain social distancing from others as required per current guidelines whenever possible. When not possible, ensure the length and frequency of interaction is kept to a minimum. Plexiglass has been installed at the front desk. City Staff or volunteers will be on site to answer questions, help participants perform temperature checks, and register for classes on the kiosk or their mobile devices. To remain compliant with social distancing guidelines, furniture must not be moved by the public. Prior to the facility opening each day, a thorough cleaning and disinfecting of all chairs, tables, doorknobs, counters, toilets, and hand washing facilities will be conducted. Senior Center Class, Program & Activity Guidelines Participants and Staff must maintain six feet distancing at all times. During fitness classes, participants must space equipment at least six feet apart, with greater distancing for other high-exertion aerobic fitness equipment or classes. Class, program, and activity size will be limited to room capacities that are compliant with current health guidance. No sharing of equipment or materials is allowedt. If equipment is necessary for a course or activity, each student must use their own equipment, and are responsible for sanitizing their own equipment. If the instructor is providing equipment, they must provide enoughequipment for each student, and must sanitize he equipment between each use. Classes and activities will be scheduled to allow for at least 15 minutes between classes cleaning and sanitizing of the classroom /area. Class start and end times will be staggered to allow for fewer people entering and exiting the building simultaneously. Registration 10 Page 3 of 3 To streamline the registration process and reduce in-person contact, class registration payments will be by pre-registration only, in either of the following ways: o Online through www.DublinRecGuide.com. o At the self-service kiosk in the lobby. The City will maintain and make activity rosters available to instructors. Instructors are responsible for keeping daily attendance records in case of a reported COVID case. Lunch Program The lunch program will continue a drive-up/to-go model through the summer. Stanchions will be set up distinguishing between lunch distribution area, and activity participant area of main entrance. When health guidelines allow, lunch service will move indoors. Advanced registration will be required when lunch returns indoors. As required by health guidance, seating will be spaced to allow for social distancing where applicable. Common Areas The common areas, such as the lounge and hallways, will continue to be utilized, and social distancing will be advised. Seating areas will be spaced six feet apart. Markers placed 6 feet apart will be placed on the ground leading into the check-in area. Drinking fountains will not be available; visitors will be encouraged to bring their own water/drinks with them. Sanitation wipes will be available to participants to sanitize areas before and after use. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The Committee Agenda was posted. ATTACHMENTS: None. 11