HomeMy WebLinkAbout02-03-2022 SCAC Agenda Packet7600 Amador Valley Blvd.
Dublin CA. 94568
www.dublin.ca.gov
Senior Center Advisory Committee
DUBLIN SENIOR CENTER ADVISORY COMMITTEE
Thursday, February 3, 2022 Location: Dublin Senior Center
7600 Amador Valley Blvd.
Dublin CA 94568
Regular Meeting 9:30 AM
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. ORAL COMMUNICATIONS
2.1 Public Comment
At this time, the public is permitted to address the Senior Center Advisory Committee on
non-agenized items. Please step to the podium and clearly state your name for the
record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with
State Law, no action or discussion may take place on any item not appearing on the
posted agenda. The Committee may respond to statements made or questions asked or
may request Staff to report back at a future meeting concerning the matter. Any member
of the public may contact the Recording Secretary’s Office related to the proper
procedure to place an item on a future Committee agenda. The exceptions under which
the Committee MAY discuss and/or take action on items not appearing on the agenda are
contained in Government Code Section 54954.2(b)(1)(2)(3)
3. CONSENT CALENDAR Consent Calendar items are typically non-controversial in
nature and are considered for approval by the Senior Center Advisory Committee with
one single action. Members of the audience, Staff or the Senior Center Advisory
Committee who would like an item removed from the Consent Calendar for purposes of
public input may request the Chair to remove the item.
3.1 Approval of the December 2, 2021, Senior Center Advisory Committee Regular
Meeting Minutes
The Committee will consider approval of the minutes of the December 2, 2021
Senior Center Advisory Committee Regular Meeting.
February 03, 2022 Dublin Senior Center Advisory Committee Agenda 1 1
STAFF RECOMMENDATION: Approve the minutes of the December 2, 2021
Senior Center Advisory Committee Regular Meeting.
Attachment 1 Minutes of the December 2, 2021 Dublin Senior Advisory Committee
Regular Meeting
Staff Report
3.2 Tri-Annual Parks and Community Services Department Report for
September – December 2021
The Committee will receive the Department Tri-Annual Report on classes,
activities, and events from September through December 2021.
STAFF RECOMMENDATION:
Receive the report.
Staff Report
3.3 Parks and Community Services Commission Liaison Assignments
Committee members from the Senior Center Advisory Committee will discuss a
monthly liaison assignment for a representative to attend the Parks and
Community Services Commission meeting to provide an update on the Dublin
Senior Center.
STAFF RECOMMENDATION:
Review the current Parks and Community Services Commission Calendar and
assign a Senior Center Advisory Committee member to attend each meeting and
provide an update on the Dublin Senior Center.
Staff Report
4. UNFINISHED BUSINESS
5. NEW BUSINESS
5.1 Senior Center Advisory Committee appointment of Chair and Vice Chair
The Senior Center Advisory Committee will elect a Chairperson and Vice-
Chairperson per the Bylaws and Rules of Procedures for the Senior Center
Advisory Committee
STAFF RECOMMENDATION: Conduct election for Chairperson and Vice
chairperson
Staff Report
February 03, 2022 Dublin Senior Center Advisory Committee Agenda 2
2
6. OTHER BUSINESS Brief information only reports from Committee Members and/or
Staff, including committee reports and reports by Committee Members related to
meetings attended at City expense (AB1234).
7. ADJOURNMENT
This AGENDA is posted in accordance with G overnment Code Section 54954.2(a)
If requested, pursuant to Government Code Section 54953.2, this agenda s hall be made
available in appropriate alternative formats to persons with a disability, as required by
Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and
the federal rules and regulations adopted in implementation thereof. To make a request
for disability-related modification or accommodation, please contact the City Clerk’s
Office (925) 833-6650 at least 72 hours in advance of the meeting.
Mission
The City of Dublin promotes and supports a high quality of life, ensures a safe and secure
environment, fosters new opportunities, provides equity across all programs, and champions a culture
of diversity and inclusion.
February 03, 2022 Dublin Senior Center Advisory Committee Agenda 3
4
STAFF REPORT
Senior Center Advisory Committee
Page 1 of 2
Agenda Item 3.1
DATE:February 3, 2022
TO:Honorable Chair and Committee Members
FROM:La Shawn Butler, Parks & Community Services Director
SUBJECT:Approval of the December 2,2021 Senior Center Advisory Committee Regular Meeting MinutesPrepared by:Henry Siu, Recreation Coordinator
EXECUTIVE SUMMARY:The Committee will consider approval of the minutes of the December 2, 2021 Senior Center Advisory Committee Regular Meeting.
STAFF RECOMMENDATION:Approve the minutes of the December 2, 2021 Senior Center Advisory Committee Regular Meeting.
FINANCIAL IMPACT:None.
DESCRIPTION:The Senior Center Advisory Committee will consider approval of the minutes from the December 2, 2021 Regular Meeting.
STRATEGIC PLAN INITIATIVE:None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Committee Agenda was posted.
5
Page 2 of 2
ATTACHMENTS:1) Minutes of the December 2, 2021 Senior Center Advisory Committee Regular Meeting
6
MINUTES DECEMBER 2, 2021 REGULAR
MEETING
Senior Center Advisory Committee
Page 1 of 2
Attachment 1
A Regular Meeting of the Senior Center Advisory Committee was held on Thursday, December 2, 2021, at the Dublin Senior Center. The meeting was called to order at 9:31 AM, by Committee Chair Christine Sevier.
1. Call to Order and Pledge of AllegianceAttendee Name Title StatusChristine Sevier Committee Chair PresentMichele Wayland Committee Vice-Chair PresentEugene Daszko Committee Member PresentKebin Lu Committee Member PresentSamir Qureshi Committee Member AbsentChristy Li Alternate Member PresentVacantAlternateMember Vacant
2. Oral Communications – None.
3. Consent Calendar
3.1.Approval of the October 7, 2021 Senior Center Advisory Committee
Regular Meeting MinutesThe Committee approved the Consent Calendar.RESULTS:APPROVEDMOVED BY:Gene Daszko, Committee MemberSECOND:Michelle Wayland, Committee Vice ChairAYES:Daszko, Li, Lu, Sevier, WaylandABSENT:Qureshi
4. Unfinished Business – None.
7
Page 2 of 3
5. New Business
5.1 2021 Dublin Senior Center Annual ReportThe Committee received a presentation on classes, activities, events, and other programs that took place at the Dublin Senior Center during the 2021 calendar year.
5.2 Senior Center Advisory Committee Dublin Benefit ConcertThe Committee considered participating on the 2022 Dublin Benefit Concert Ad-Hoc Committee and appointed Committee Members Sevier and Wayland to serve on the Ad-Hoc Committee.RESULTS:APPROVEDMOVED BY:Christine Sevier, Committee ChairSECOND:Michelle Wayland, Committee Vice ChairAYES:Daszko, Li, Lu, Sevier, WaylandABSENT:Qureshi
6. Other BusinessCommittee Member Eugene Daszko commented that the Dublin High School Tree Lighting event was a nice addition this year. The large redwood tree was decorated with red and blue lights, the school colors.Parks and Community Services Commissioner Joe Washington gave an update that La Shawn Butler, Parks and Community Services (PCS) Director has announced her retirement, the PCS Commission will be judging the Holiday Decorating contest, the City’s Tree Lighting ceremony is tonight at the Civic Center, the Jr. Warriors program is starting back up, and Breakfast with Santa is this Saturday at the Shannon Community Center.
7. AdjournmentBeing no further business, the meeting adjourned by Committee Chair Christine Sevier at 10:07 AM.Minutes prepared by Recreation Coordinator, Henry Siu.
Senior Center Advisory Committee Chair
8
Page 3 of 3
ATTEST:
Henry SiuRecreation Coordinator
9
STAFF REPORT
SENIOR ADVISORY COMMITTEE
Page 1 of 7
Agenda Item 3.2
DATE:February 3, 2022
TO:Honorable Chair and Committee Members
FROM:La Shawn Butler, Parks & Community Services Director
SUBJECT:Tri-Annual Parks and Community Services Department Report for September–December 2021Preparedby Elisabeth Hogue, Office Assistant II
EXECUTIVE SUMMARY:The Committee will receive the Department Tri-Annual Report on classes, activities, and events fromSeptember through December 2021.
STAFF RECOMMENDATION:Receive the report.
FINANCIAL IMPACT:None.
DESCRIPTION:The following summarizes the classes, activities, and events conducted from September through December 2021.Parks Butterfly Knoll Park finished construction and opened on January 29, 2022. This 1.08-acre neighborhood park in the Tassajara Hills Development offers visitors sweeping views of the surrounding hills and Tassajara Creek, a themed playground, a group picnic area, and an amphitheater seating area. The facilityalso has a mural painted into the grand entry staircase.Atheltic facilties are currently closed for annual maintenance from December 16 through February 28,2022. During this period, the City will be upgrading light fixtures at several City athletic fields in conjunction with a contract approved by the City Council in July 2020 for nearly $21 million in various energy efficiency projects. Recreation Classes
10
Page 2 of 7
Since the return to in-person classes in September 2021, participation numbers have steadily increased. Outdoor sports programs offered through the City included tennis, basketball, soccer, and skateboarding.Cultural Arts, Fitness, and Leisure participants enjoyed a variety of programming outdoors until the recent change in weather caused actitivies to resume indoors. Virtual programming continued for public speaking, coding, and other enrichment courses. As reflected in participation numbers below, Aqua Aerobics following has gained momentum that is anticipated to grow even more into 2022. TABLE 1: CONTRACT CLASS PARTICIPATIONCategory Participation Contracted Fitness (Yoga, Zumba, Gymnastics, & Martial Arts)69Contracted Sports (Basketball, Tennis, Soccer, Multi-Sports, & Golf)1,284Contracted Leisure Classes (STEM, Enrichment, & Life-long Learning)26Contracted Aqua Aerobics 753Contracted Cultural Arts (Arts, Theater, Dance, & Performing Arts)184Totals2,316Family ServicesThe Afterschool Recreation program and Student Union programs operated at various elementary and middle school sites. Afterschool Recreation registrations totaled 182 participants at seven different school sites (Amador, Cottonwood, Dougherty, Dublin Elementary, Frederiksen, Green, and Murray). Student Union registrations totaled 28 participants enrolled at three different school sites (Cottonwood, Fallon, and Wells).The Student Union Middle School program was rebranded to Afterschool LEAD, which took effect at the start of Session II on November 15. Participants now walk to a nearby elementary school and meet City Staff. Participants assist Staff during Afterschool Recreation at Frederiksen (Wells), Green (Fallon), and Cottonwood (Cottonwood Middle) Elementary Schools. Similar to that of the traditional Dublin LEAD program, participants receive training in recreation-related skills, including engaging participants, playground safety, and supervising recreation participants. Participants have a designated homework time, and Staff will continue to assist students with their assignments. Session I ended on November 5, and Session II began on November 8. The pre-school program hosted a Picture Day, Fall Festival, and the Halloween Parade in October. In November, participants had a Thankful Festival where they each brought in a snack item to share. The students ended December with a Pajama / Movie day to kick off the Winter Break.
TABLE 2: FALL PRESCHOOL PARTICIPATION BY LOCATION, DAYS/WEEK, & AGE GROUPSessionDublin Elementary Shannon Center Shannon Center 2 days/week, Shannon Center Shannon Center 3 days/week Total
11
Page 3 of 7
4 days/week, 4 years old 2 days/week, 3 years old 4 years old 3 days/week3 years old 4 years oldSession I 23 10 20 22 22 97Session II 22 14 23 21 25 105Youth Advisory CommitteeThe Youth Advisory Committee (YAC) hosted the Youth Mental Health Forum on November 10 at Ambrose Hall in the Shannon Community Center. The event catered to middle- and high-school-aged youth and their parents. Panelists from the Dublin Police Department and Dublin Unified School District, school counselors, and local therapists discussed mental health issues Dublin youth experience and offered coping strategies. The Dublin High School Culinary Academy donated treat packets for the panelists and 100 snacks for the reception. Approximately 50 participants attended. Dublin High School students in health classes received extra credit for attending the event. At the November Special Meeting, the YAC rated presentations from Youth Mini Grant recipients and recommended the following funding awards: Dublin High School Chess Club - $425; Gardeners of the Galaxy - $700; Helping Hands for All - $75; Teens Unite for Education - $300; Yand outh Coding Workshops (YCW) - $1,000, for a total of $2,500 in grants.
Youth and Adult SportsBat Busters Tee-ball returned for an eight-week season September 11 through October 30 with 38 participants. Four teams met Saturday mornings to learn and practice skills then play games. Thisprogram was for boys and girls ages three to five years and their parents. Junior Warriors youth basketball returned for the fall and winter season on December 13. The league has 61 teams consisting of 661 players, including Kindergarteners through eighth-graders. Volunteers coach all teams with 61 head coaches and 50 assistant coaches. Games began on January 15, 2022.The Adult 5-on-5 basketball league returned to Stager Gymnasium beginning September 12 with the championship game taking place on November 21.Adult Softball “D” League men's and the co-ed Softball League returnedSeptember 28 through November 30. The men's league played gamesTuesdays and the co-ed league played games on Thursdays at FallonSports Park with seven Co-ed ''D'' League teams and eleven Men's ''D''League teams. Table 3: SEPTEMBER-DECEMBERSPORTS FIELD & STAGER GYM RESERVATION HOURSFacility Rental Location Sept Oct Nov Dec Total Hours ReservedDublin Sports Grounds 563 766 547 37 1913 Fallon Sports Park 1057 1371 887 647 3962Ted Fairfield Park 24 36 2 0 62Emerald Glen Park 396 363 210 60 1029
12
Page 4 of 7
Picnic Rentals
TABLE 4:PICNIC RENTALSProgram Month Sept Oct Nov Dec TotalPicnic Rentals 93 107 57 30 287Private Rentals/Banquet FacilitiesThe department has several banquet facilities available to rent for weddings, workshops, meetings, birthday parties and celebrations of any kind. TABLE 5: FACILITY RENTALS BY FACILITYFacilitySept 1 –Dec 31Shannon Community Center 28Heritage Park 29Dublin Senior Center 17The Wave 9Dublin Library/Civic Center 17Total100The Wave The Wave’s Waterpark Season came to a close on September 19 with a full park buyout. Recreational swimming returned taking place every Saturday and Sunday from 1 pm -4 pm in the Natatorium with an admission fee of $6 per person. This program is geared towards giving residents an indoor pool to play in year-round. Off season birthday parties continued for the public during recreational swimming at the cost of $22 per guest. Each party area can accommodate up to 32 guests. Party guests receive a beverage, snack, pizza meal, party favor, napkins, plates, and admission for recreational swimming . The guest of honor receives a souvenir cup and additional Wave giveaways.
Cricket Batting Cages 171 161 111 188 631Stager Gym 157 147 142 85 531Bray Commons 3 0 0 0 3Total Hours 2371 2844 1899 1017 8131
13
Page 5 of 7
The Wave hosted 106 birthday party guests from October-December.
The Recreational Swimming programming has had 1,597 participants.
Residents are the most substantial users of these programs,making up 65% of the participation.Swim lessons have begun this season with 1,297 swimmers, 87% of whom are Dubin residents. The Wave’s Competitive Swim Team, the Junior Green Gators, continued to run in the fall, building on the program's substantial summer success. Overall, the program had 86 participants, 94% of whom were Dublin residents. Other swim programs, including Crow Canyon Sharks Swim Team and the Tri-Valley Triathlon Club, rented the facility to conduct their swim practices. In September 2021, the Sports Pool was formally named after former Parks and Community Services Director Paul McCreary, who served the City for more than 20 years during which he worked on the design and operation of the Wave facility. Paul had a passion for Dublin youth and graciously made a generous donation of $50,000 to Dublin’s swim program.The Wave’s Fitness Swim program is designed for participants 14 years and older that swimregular/consistent pool lenghts as an individually directed exercise program. TABLE 6: FITNESS SWIM PARTICIPATIONSeptemberOctoberNovember December909898947843
Senior Center Since reopening, the Senior Center has offered several activities and programs for visitors to participatein, leading to the implementation of the new convenience passes. Over105 convenience passes have soldto date, allowing the cardholder to prepay for 10 or 20 visits and providing a faster registration/check-in process for all drop-in classes. TABLE 7: DUBLIN SENIOR CENTER DAILY VISITORS AND VOLUNTEERSProgramsSeptember October November DecemberVisitors, Daily Average 150 185 308 185Volunteerhours9614015270
On October 2, the Senior Information Fair occurred outdoors in the Senior Center Parking lot. Over 35 vendors were on site providing valuable information to participants. An estimated 325 visitors participated in the event.
On October 9, 46 seniors attended the Fleet Week trip to view the Blue Angels aboard the San Francisco Belle cruise ship.
From November 1 to November 12, the Dublin Senior Center honored local veterans with a Wall of Heroes display. A total of 103 photos were displayed by military branches and included a description of when they were active, where they were stationed, and what campaign they served.
14
Page 6 of 7
On November 13, the Senior Center hosted the Holiday Craft Boutique. The Senior Center was transformed into a holiday craft market where 50 craft vendors sold various handmade items that attracted over 650 community members.
On November 18,19 seniors went to Hilmar Cheese Farm and Duarte Poinsettia farm to view the bright colors and the smell of fresh poinsettias in the greenhouse.In partnership with Open Heart Kitchen, the lunch program continued daily.The Senior Center served a daily average of 25-40 lunches before COVID-19 and now regularly serves more than 150 lunches per day. TABLE 8: OPEN HEART KITCHEN LUNCHES SERVEDOHK Lunch Program Sep Oct Nov Dec TotalLunches Served 3317 3365 2837 2446 11,965
The Dublin Senior Center continues its partnership with Curative to provide access for COVID-related testing. This ongoing testing occurs every Wednesday from 8:00 amto 3:00 pm in the Senior Center parking lot. TABLE 9: CURATIVE COVID TESTINGMonthSeptOctNovDecTests given 135 123 120 339Heritage and Cultural ArtsVolunteers opened the Kolb House from September through December,and a self-guided tour pamphlet was provided to 24 visitors. On the weekend of October 22 and 23,Heritage Park was home to the Ghosts of Dublin.This sold-out event featured night-time guided tours throughout the park,where participants learned about local history as well as haunted stories related to Heritage Park and the Cemetery.On September 16, the City released a request for proposals seeking artists to design a temporary lawn display incorporating Dublin's 40th anniversary. Proposal submissions closed on January 30 and are currently under review by the Heritage and Cultural Arts Commission.Special Events
Splatter was held at Emerald Glen Park on September 18. The festival featured three stages of live entertainment, an art gallery in The Wave, arts and crafts activities, World Marketplace, and unique food truck cuisines. Highlights of the event included headliner performances by "Queen Nation"and "Wonderbread 5", a fire dance show,and a 100-drone light show. Over 9,000 people were in attendance.
The Dublin Farmers Market ended on Thursday, September 30. The market was held on Thursday evenings at Emerald Glen Park and reached a record of 2,079 people on June 10.
On October 10, Harvest Fair was held at Heritage Park and Museums, with roughly 2,000 people in attendance. This event featured fall activities such as tractor rides, face painting, a petting zoo provided by Abbey 4-H,and more.Local arts and crafts vendors were on site selling goods,and bluegrass band "High Water Line"performed.
On October 24, the Floating Pumpkin Patch was held at The Wave and sold out with 150 guests. The guests swam in the Natatorium, selected pumpkins,and decorated them.
15
Page 7 of 7
On December 2, the Annual Tree Lighting event was held at the Dublin Civic Center, with over 1,500 in attendance. This year's event featured the Dublin High School Irish Guard's Jazz ensemble, Dublin High School Choir, and the Dublin Unified School District Elementary Choir. There were food trucks on site, along with business sponsors, Dublin Police Services, and Alameda County Fire to create a walk-through experience of lights.
On December 4, Breakfast with Santa was held at the Shannon Community Center, with 439 tickets sold. The event featured the Dublin High School Irish Guard performance, a pancake breakfast cooked by the Dublin Lions Club, and a photo opportunity with Santa Claus. Proceeds from this event benefited the Dublin High School Band Boosters.
STRATEGIC PLAN INITIATIVE:None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Committee Agenda was posted.
ATTACHMENTS:None.
16
STAFF REPORT
Senior Center Advisory Committee
Page 1 of 2
Agenda Item 5.1
DATE:February 3, 2022
TO:Honorable Chair and Committee Members
FROM:La Shawn Butler, Parks & Community Services Director
SUBJECT:Election of OfficersPrepared by:Henry Siu,Recreation Coordinator
EXECUTIVE SUMMARY:The Committee will elect a Chairperson and Vice Chairperson per the Bylaws and Rules of Procedure for the Senior Center Advisory Committee.
RECOMMENDATION:Elect a Chairperson and Vice Chairperson for the 2022 calendar year.
FINANCIAL IMPACT:None.
DESCRIPTION:Per the Bylaws and Rules of Procedure for the Senior Center Advisory Committee, elections shall take place to elect a Chairperson and Vice Chairperson at the Committee’s first meeting of each year. Article V of the Bylaws and Rules of Procedure state:ARTICLE VOFFICERSSection 1.Election and Term of Office. The Chairperson and Vice Chairperson are elected by the majority of the Advisory Committee for a one-year term and hold office until their successors are elected, or until their terms as members of the Advisory Committee expire. The officers are elected at the first meeting of the Advisory Committee each year. Elections, whether regular or to fill vacancies shall be held only if a simple majority of the Advisory Committee members are present. The Advisory Committee shall, unless no Committee Members meet the criteria, elect Committee Members to the positions that have not previously served in the position and that have not declined the appointment, with the intent that no one should serve in the position for more
17
Page 2 of 2
than two consecutive years. Alternates are not eligible to serve as Chairperson or ViceChairperson.Section 2.The secretary to the Advisory Committee will be the City Manager or his/her designee.Section 3.Vacancies. In case of any vacancy in the office of Chairperson or Vice Chairperson, the vacancy shall be filled by an election held at the first regular meeting after the occurrence of such vacancy. The person so elected shall serve the balance of the term.Section 4.Duties of Officers. The Chairman performs the following duties: (a)Presides at all meetings of the Advisory Committee.(b)Appoints sub-committees and chairpersons of sub-committees as necessary.(c)Signs correspondence on behalf of the Advisory Committee.(d)Represents the Advisory Committee before the Parks and Services Commission and City Council or designates a representative.(e)Performs other duties necessary or customary to the office.In the event of the absence of the Chairperson or his/her inability to act, the Vice Chairperson presides in place of the Chairperson. In the event of the absence of or the inability to act of both the Chairperson and the Vice Chairperson, the remaining members shall elect one of their members to act as temporary Chairperson.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:None.
ATTACHMENTS:None.
18
STAFF REPORT
Senior Center Advisory Committee
Page 1 of 2
Agenda Item 3.2
DATE:February 3, 2022
TO:Honorable Chair and Committee Members
FROM:La Shawn Butler, Parks & Community Services Director
SUBJECT:Parks and Community Services Commission Liaison AssignmentsPrepared by:Henry Siu,Recreation Coordinator
EXECUTIVE SUMMARY:The Committee will discuss assigning a liaison to the Parks and Community Services Commission to provide updates on the Dublin Senior Center.
STAFF RECOMMENDATION:Assign a Senior Center Advisory Committee member as a liaison to the Parks and Community Services Commission.
FINANCIAL IMPACT:None.
DESCRIPTION:A liaison of the Senior Center Advisory Committee (SCAC) is asked to attend the Parks and Community Services Commission (PCSC) meeting each month and provide an update on the Dublin Senior Center. The SCAC may appoint several of its members, but less than a quorum, to attend and collectively serve as the liaison. The PCSC meets the third Monday of every month at 7:00 PM, at the Dublin Civic Center. The update will be given during the oral communications portion of the meeting and will be limited to three minutes.
STRATEGIC PLAN INITIATIVE:None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Committee Agenda was posted.
19
Page 2 of 2
ATTACHMENTS:None.
20