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HomeMy WebLinkAbout10-06-2022 SCAC Agenda Packet100 Civic Plaza Dublin CA. 94568 www.dublin.ca.gov Senior Center Advisory Committee Regular Meeting DUBLIN SENIOR CENTER ADVISORY COMMITTEE Thursday, October 6, 2022 Location: Dublin Senior Center 7600 Amador Valley Blvd. Dublin Ca. 94568 Regular Meeting 9:30 AM 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ORAL COMMUNICATIONS 2.1 Public Comment At this time, the public is permitted to address the Senior Center Advisory Committee on non-agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Committee may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the Recording Secretary’s Office related to the proper procedure to place an item on a future Senior Center Advisory Committee agenda. The exceptions under which the Committee MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 3. CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the Senior Center Advisory Committee with one single action. Members of the audience, Staff or the Senior Center Advisory Committee who would like an item removed from the Consent Calendar for purposes of public input may request the Chair to remove the item. 3.1 Approval of the September 1, 2022, Senior Center Advisory Committee Regular Meeting Minutes The Committee will consider approval of the minutes of the September 1, 2022, Senior Center Advisory Committee Regular Meeting. STAFF RECOMMENDATION: Approve the minutes of the September 1, 2022, Senior Center Advisory Committee Regular Meeting. October 06, 2022 Dublin Senior Center Advisory Committee Agenda 1 1 Staff Report Attachment 1 - Minutes of the September 1 2022 Senior Center Advisory Committee Regular Meeting 4. UNFINISHED BUSINESS 5. NEW BUSINESS 5.1 Senior Center Holiday Boutique The Committee will receive a presentation about the Dublin Senior Center Holiday Boutique. STAFF RECOMMENDATION: Receive the presentation. Staff Report 5.2 Review of Senior Center Advisory Committee Bylaws and Rules of Procedure , Article VI, Section 1 The Committee will review Article VI, Section 1, of the Senior Center Advisory Committee Bylaws and Rules of Procedure to consider a change in meeting frequency from at least one time per month, to at least four times per year. STAFF RECOMMENDATION: Recommend to City Council, an amendment to Article VI, Section 1 in the Senior Center Advisory Committee Bylaws and Rules of Procedure , to update a change in meeting frequency from at least one time per month, to at least four times per year. Staff Report Attachment 1 - Current Senior Center Advisory Committee Bylaws and Rules of Procedure 6. OTHER BUSINESS Brief information only reports from Committee Members and/or Staff, including committee reports and reports by Committee Members related to meetings attended at City expense (AB1234). 7. ADJOURNMENT This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833-6650 at least 72 hours in advance of the meeting. October 06, 2022 Dublin Senior Center Advisory Committee Agenda 2 2 Mission The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, fosters new opportunities, provides equity across all programs, and champions a culture of diversity and inclusion. October 06, 2022 Dublin Senior Center Advisory Committee Agenda 3 3 4 STAFF REPORT Senior Center Advisory Committee Page 1 of 1 Agenda Item 3.1 DATE:October 6, 2022 TO:Honorable Chair and Committee Members FROM:Jackie Dwyer, Parks and Community Services Director SUBJECT:Approval of the September 1, 2022,Senior Center Advisory Committee Regular Meeting MinutesPreparedby:Henry Siu,Recreation Coordinator EXECUTIVE SUMMARY:The Committee will consider approval of the minutes of the September 1, 2022,Senior Center Advisory Committee Regular Meeting. STAFF RECOMMENDATION:Approve the minutes of the September 1, 2022,Senior Center Advisory Committee Regular Meeting. FINANCIAL IMPACT:None. DESCRIPTION:The Senior Center Advisory Committee will consider approval of the minutes of the September 1, 2022,Regular Meeting. STRATEGIC PLAN INITIATIVE:None. NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Committee Agenda was posted. ATTACHMENTS:1)Minutes of the September 1, 2022,Senior Center Advisory Committee Regular Meeting 5 Attachment 1 MINUTES OF THE SENIOR CENTER ADVISORY COMMITTEE Regular Meeting: September 1, 2022 Page 1 of 2 A Regular Meeting of the Senior Center Advisory Committee was held on Thursday, September 1,2022,at the Dublin Senior Center. The meeting was called to order at 9:30AM, by Committee Chair Samir Qureshi. 1. Call to Order and Pledge of AllegianceAttendee Name Title StatusSamir Qureshi Committee Chair PresentMichele Wayland Committee Vice-Chair PresentKebin Lu Committee Member PresentChristy Li Committee Member PresentSteve Kau Committee Member Present 2. Oral Communications 2.1 Public Comment – None 3. Consent Calendar 3.1 Approval of the August 4, 2022, Senior Center Advisory Committee Regular Meeting Minutes 3.2 Tri-Annual Parks and Community Services Department Report for May through August 2022The Committee approved the Consent Calendar. RESULTS:APPROVED [UNANIMOUS] MOVED BY:Steve Kau, Committee Member SECOND:Christy Li, Committee Member AYES:Wayland, Lu, Li, Kau, Qureshi 4. Unfinished Business – None. 6 Page 2 of 2 5. New Business 5.1 Presentation by City Staff on the Dublin Senior Center Information FairHenry Siu, Recreation Coordinator, provided an update on the Dublin Senior Center Information and Resource Fair. No action was taken. 6. Other BusinessStaff and Committee Members gave updates on various projects. 7. AdjournmentBeing no further business, the meeting was adjourned by Committee the Chair at 10:01 AM.Minutes prepared by Recreation Coordinator, Henry Siu ChairpersonSenior Center Advisory Committee ATTEST: Henry SiuRecreation Coordinator 7 STAFF REPORT Senior Center Advisory Committee Page 1 of 2 Agenda Item DATE:October 6, 2022 TO:Honorable Chair and Committee Members FROM:Jackie Dwyer, Parks & Community Services Director SUBJECT:Senior Center Holiday BoutiquePreparedby:Henry Siu,Recreation Coordinator EXECUTIVE SUMMARY:The Committee will receive a presentation about the Dublin Senior Center Holiday Boutique. STAFF RECOMMENDATION:Receive the presentation. FINANCIAL IMPACT:The budget for the Holiday Boutique is included as part of the City’s operating budget. DESCRIPTION:The annual Dublin Senior Center Holiday Boutique will be held on Saturday, November 12, 2022,from 10:00 a.m.to 3:00 p.m. Local senior artists, artisans, and crafters will feature a wide selection of handcrafted gifts such as jewelry, pottery, glass, soaps, lotions, clothing, fabrics, and many more. This event was formerly organized and hosted by the Dublin Senior Center Foundation and is now organized by the City of Dublin. The Holiday Boutique allows the community to start their holiday shopping. STRATEGIC PLAN INITIATIVE:None. NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Committee Agenda was posted. 8 Page 2 of 2 ATTACHMENTS:None. 9 STAFF REPORT Senior Center Advisory Committee Page 1 of 2 Agenda Item DATE:October 6, 2022 TO:Honorable Chair and Committee Members FROM:Jackie Dwyer, Parks & Community Services Director SUBJECT:Review of Senior Center Advisory Committee Bylaws and Rules of Procedure, Article VI, Section 1Preparedby:Henry Siu,Recreation Coordinator EXECUTIVE SUMMARY:The Committee will review Article VI, Section 1, of the Senior Center Advisory Committee Bylaws and Rules of Procedure to consider a change in meeting frequency from at least once per month to at least four times per year. STAFF RECOMMENDATION:Recommend to City Council an amendment to Article VI, Section 1 in the Senior Center Advisory Committee Bylaws and Rules of Procedure to update a change in meeting frequency from at least once per month to at least four times per year. FINANCIAL IMPACT:None. DESCRIPTION:The Senior Center Advisory Committee (SCAC) is charged with providing input on services, assisting with implementing and promoting senior activities and addressing issues affectingseniors in the Community. The Bylaws and Rules of Procedure (Attachment 1) govern the meetings and activities of the SCAC,including the meeting schedule.Staff values the input and guidance that the SCAC provides and wants to make the best use of committee member’s time. Staff revisited the general responsibilities of the Committee and realigned the meeting calendar to reflect the tasks. Staff recommends updating Article VI, Section 1 to reflect that regular meetings will be “at least four times per year”(in February, May, August,and November)rather than monthly. 10 Page 2 of 2 STRATEGIC PLAN INITIATIVE:None. NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Committee Agenda was posted. ATTACHMENTS:1) Current Senior Center Advisory Committee Bylaws and Rules of Procedure 11 Bylaws and Rules of Procedure Page 1 of 4 Senior Center Advisory Committee February 2, 2021 ARTICLE I GENERAL ROVISIONS Section 1. These Rules of Procedure shall be known as the Bylaws and Rules of Procedure of the Dublin Senior Center Advisory Committee of the City of Dublin. A copy of these Rules and amendments thereto, shall be filed in the offices of the City Clerk for examination by the public. Section 2. These Rules and any amendments hereto shall be effective on the date of the adoption hereof, and shall govern the meetings and activities of the Advisory Committee. ARTICLE II COMMITTEE COMPOSITION AND METHOD OF APPOINTMENT Section 1. The Advisory Committee shall be composed of five members (“members” or “Committee Members”) and two alternate members (“alternates” or “Alternate Committee Members”). One alternate shall be designated as first alternate or “A1.” The other alternate shall be designated as second alternate or “A2.” The Mayor shall make all appointments to the Commission, with the approval of the City Council. Section 2. Committee members and alternates may resign at any time giving written notice to the Mayor, City Clerk, and Senior Center Staff. Section 3. One member of the Parks and Community Services Commission shall serve as a liaison to the Advisory Committee. ARTICLE III TERM OF OFFICE AND REMOVAL Section 1. Committee members shall be appointed for terms which run four years. Alternates shall be appointed for a term of two years. Terms shall begin in January following even-numbered election years and end in December of an even-numbered election year (or until successors are appointed). At the end of a Committee member's or alternate’s term, the Committee member or alternate may be reappointed to the Committee in the same manner as the initial appointment. Committee members shall be eligible to serve a maximum of eight years with two four-year terms. No term limit shall apply to alternates. Section 2. Any member or alternate of the Advisory Committee may be removed from office with the approval of a majority of the City Council. Removal and appointment of Advisory Committee Members and Alternate Committee Members shall be made only at a regularly scheduled meeting of the City Council. Section 3. Committee Members and Alternate Committee Members should endeavor to attend all regular and special meetings of the Advisory Committee. The Secretary to the Advisory Committee shall provide the Mayor with quarterly reports on Committee Members and CITY OF DUBLIN SENIOR CENTER ADVISORY COMMITTEE BYLAWS AND RULES OF PROCEDURE Attachment 1 12 Bylaws and Rules of Procedure Page 2 of 4 Senior Center Advisory Committee February 2, 2021 Alternate Committee Members attendance. After the third absence from a regularly scheduled Committee meeting within any 12-month period, said Committee Member’s or Alternate Committee Member’s office shall be automatically declared vacant. Section 4. If a Committee Member or alternate ceases to reside in the City of Dublin, said Committee Member’s or alternate’s office shall be automatically declared vacant. ARTICLE IV VACANCIES Section 1. Vacancies on the Advisory Committee occurring other than by expiration of term shall be filled for the unexpired portion of the term in the same manner as the original appointment. In the event of a Commission vacancy, alternates will be considered without submitting a new application unless alternate notifies the Clerk that he or she does not want to be considered for appointment to the vacancy. ARTICLE V OFFICERS Section 1. Election and Term of Office. The Chairperson and Vice Chairperson are elected by the majority of the Advisory Committee for a one-year term and hold office until their successors are elected, or until their terms as members of the Advisory Committee expire. The officers are elected at the first meeting of the Advisory Committee each year. Elections, whether regular or to fill vacancies shall be held only if a simple majority of the Advisory Committee Members are present. The Advisory Committee shall, unless no Committee Members meet the criteria, elect Committee Members to the positions that have not previously served in the position and that have not declined the appointment, with the intent that no one should serve in the position for more than two consecutive years. Alternates are not eligible to serve as Chairperson or Vice Chairperson. Section 2. The secretary to the Advisory Committee will be the City Manager or his/her designee. Section 3. Vacancies. In case of any vacancy in the office of Chairperson or Vice Chairperson, the vacancy shall be filled by an election held at the first regular meeting after the occurrence of such vacancy. The person so elected shall serve the balance of the term. Section 4. Duties of Officers. The Chairperson performs the following duties: (a)Presides at all meetings of the Advisory Committee. necessary. (b)Appoints sub-committees and chairpersons of sub-committees as (c)Signs correspondence on behalf of the Advisory Committee. Attachment 1 13 Bylaws and Rules of Procedure Page 3 of 4 Senior Center Advisory Committee February 2, 2021 (d)Represents the Advisory Committee before the Parks and Services Commission and City Council or designates a representative. (e)Performs other duties necessary or customary to the office. In the event of the absence of the Chairperson or his/her inability to act, the Vice- Chairperson presides in place of the Chairperson. In the event of the absence of or the inability to act of both the Chairperson and the Vice-Chairperson, the remaining members shall elect one of their members to act as temporary Chairperson. Section 5. The Sub-Committees. The Advisory Committee or the Chairperson, upon direction of the Advisory Committee, may appoint several of its members, but less than a quorum, to serve as a Sub-Committee. On certain occasions, such as when a particular kind of expertise or public representation is desirable, the Advisory Committee may appoint non- members to the Sub- Committee. Sub-Committees make recommendations directly to the Advisory Committee. A Sub-Committee may not represent the Advisory Committee before the Parks and Community Services Commission and the City Council or other bodies unless it has first received the authorization of the Advisory Committee to do so. ARTICLE VI MEETINGS Section 1. The Advisory Committee shall hold regular meetings at a designated time and place, which shall be fixed and determined by the Advisory Committee and entered upon its minutes. The Advisory Committee shall endeavor to hold at least one meeting per month. All meetings of the Advisory Committee shall be open to the public. Special meetings of the Advisory Committee may be called by a majority of the members thereof, or by the Chairperson thereof. Notice of any such special meeting shall be given as required by law. Section 2. A majority of the voting members of the Advisory Committee shall constitute a quorum for the purpose of transacting business. The secretary shall keep minutes of all regular and special meetings of the Advisory Committee, and these shall be sent to all members and administrative officers in advance of the meeting in which they are to be approved. Section 3. Advisory Committee Members and Alternate Committee Members shall attend all regular and special Committee meetings in person. Committee Members will not be permitted to use teleconferences as an option to attend Committee meetings. ARTICLE VII GENERAL RESPONSIBILITIES OF THE COMMITTEE Section 1. The Advisory Committee shall consider and make recommendations, as it deems necessary to the City Parks and Community Services Commission, City Council, and City Staff in all matters pertaining to the operation and maintenance of an effective, efficient, and adequate Senior Center for Dublin citizens. Such recommendations would include, but are not limited to the following: recommendations for the development, improvement and/or modification of senior services and facilities; future senior needs; conduct of persons using the Senior Center; and rules for the use of the Senior Center by the public. A majority vote of voting members is required to take action. Attachment 1 14 Bylaws and Rules of Procedure Page 4 of 4 Senior Center Advisory Committee February 2, 2021 Section 2. Alternates shall participate in all Committee matters except that alternates shall vote only in the event of an absence of a member or of a vacancy on the Committee. In such event, the first alternate shall participate as a voting member for the duration of the first occurring absence or vacancy. The second alternate shall participate as a voting member for the duration of the second occurring absence or vacancy or for the duration of the first occurring absence or vacancy if the first alternate is vacant or absent. ARTICLE VIII DUTIES OF COMMITTEE TO BE ADVISORY ONLY Section 1. It is intended that the Advisory Committee shall be an advisory body to the Parks and Community Services Commission and City Council. Nothing herein contained shall be construed as a limitation on the power of the City Council or the Administrative Staff of the City or any other agency in their supervision, or authority over property or personnel which are under their respective jurisdictions. Each Committee Member and Alternate Committee Members is expected to serve the City and the residents of the City of Dublin with professionalism and respect. ARTICLE IX STAFF ASSISTANCE Section 1. The City Manager shall provide the Advisory Committee with such information and Staff assistance as the Advisory Committee may, from time to time request, subject to the limitations imposed by the City Council. ARTICLE X AMENDMENTS Section 1. These Bylaws and Rules of Procedure may be amended in the same manner as originally adopted. Attachment 1 15