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HomeMy WebLinkAbout10-10-2002 SCAC MinutesCITY OF DUBLIN DUBLIN SENIOR CENTER ADVISORY COMMITTEE MINUTES OF: October 10, 2002 The October 10, 2002, meeting of the Dublin Senior Center Advisory Committee was called to order at 9:10 a.m. at the Dublin Unified School District Board Chambers, Dublin, California, by Vice-Chairperson Mary Lou Bielke. Roll Call Committee Members Present: Bielke, Cain, McHugh, Silvas Absent: Gifford Staff Members Present: Abdala, Hudson, Lichtenstein, McCreary, Yvonne Oral Communications - None Approval of Minutes IT WAS MOVED BY SILVAS AND SECONDED BY MCHUGH TO APPROVE THE MINUTES OF JULY 11, 2002 AS CORRECTED. Written Communications - None New Business 7.1 Public Art for the new Dublin Senior Center The City’s Heritage and Cultural Arts Supervisor, Theresa Yvonne, made a brief presentation requesting the Committee select one of the Committee Members to serve as a representative on the Art Selection Committee for the new Dublin Senior Center. A public art project at the new Senior Center was one of the high priority goals set by the City Council for Fiscal Year 2002-2003. As a result, $53,640.00 (1% of the project budget) was allocated for public art at the new Senior Center. An artist will be selected shortly after the schematic design for the building is approved by the City Council in December 2002. The Art Selection Committee will meet about once a month for the next four to five months. This seven-member committee will be comprised of a representative from the Senior Center Advisory Committee, a Heritage and Cultural Arts Commissioner, a Parks and Community Services Commissioner, two Senior Citizens from the community at large and two representatives from the community at large. The non-voting members of the Committee will include the City Project Manager, the Architect, the Landscape Architect and the Heritage and Cultural Arts Supervisor. The Committee nominated George McHugh to be a Dublin Senior Center Advisory Committee Representative to the Art Selection Committee. Barbara Gifford was recommended to serve as an alternate. Each representative will be officially appointed by the City Council at the next scheduled City Council meeting. 7.2 Introduction of Dahlin Group Architects and Planners Julia Abdala, Housing Specialist for the Community Development Department, made a brief presentation about the housing developer, Eden House, selected to construct the senior housing units on the site of the new Senior Center. Future public meetings will be scheduled to receive community input of the housing design. Several items must be accomplished, such as financing and tax credits, before the housing project design is finalized and construction can begin. Herma Lichtenstein, Parks and Facilities Development Manager, stated that the Architect for the new Senior Center would provide a preliminary schedule for the new Senior Center. Fall 2004 is the estimated completion date for the new Senior Center. Karl Danielson and Gregor Markel of the Dahlin Group were introduced. The Dahlin Group was selected as the architectural firm to design the new senior center. Karl Danielson gave a PowerPoint presentation to familiarize the Committee with Dahlin Group, Inc. and preview their experience with designing senior facilities. Each Committee Member (C.M.) was asked to bring up any issues they felt were important to the success of the project. During the meeting, the following aspects for the new proposed Senior Center were discussed: C.M. Paul Silvas was concerned about wind and how the building would assist in protecting its users. The entry to the building should be oriented to the south / southeast to avoid being directly into the wind. A covered guest drop-off area is important. He commented the imagery shown by Dahlin Group during the presentation was nice and he wanted the new building to give visitors a warm, inviting feeling. Recreation Coordinator Anna Hudson was concerned that though high ceilings and lots of glass are nice architectural statements, they may cause hardships for heating and cooling the building and pose maintenance issues for staff. Areas should not be grand and non-functional. C.M. Burr Cain wanted to consider exercise space and equipment as a part of the program. Paul McCreary, Parks & Community Services Manager, explained that a new Recreation Center would be constructed in about 5 years that would probably cover this function so it should not be planned for this facility. The Senior Center should serve as a gathering point for activities within and outside of the center. The center should be a resource center with bulletin board area for activities and notices. The Senior Center should be as open and multi-functional as possible. Each of the spaces within the building should, where feasible, be multi-functional and able to open to one another. Building Entry / Lobby The entry must not face west. The ability to divide the building into two functions (Senior Center / Community Activity Room) by securing either space while the other is in operation is desirable. This would allow users to rent the Activity room for outside events such as group meetings or weddings while securing the Senior Center. The entry should incorporate an automatic door (sliding, swinging or revolving) to accommodate the users of the facility. Some thought should be made about whether or not the design could be enhanced by a vestibule to further assist in the wind issues on site. Reception in this area is desirable as a multi-use space serving both the Senior Center and the Multi-Purpose room, but is mainly for seniors and can be closed off during other events if required by the building design / layout. A formal coat closet is not necessary in this area. A small one is nice for staff and some storage space but large events would utilize coat racks that are rolled out. Senior Center Lobby This space should be open and inviting. May have a “Lounge” or “Hearth & Home” feel to create a sense of space. Could incorporate a fireplace and social seating area to create sense of community space and generate ambiance for the remainder of the Senior Center facility. Should have direct visual access to the Building Entry / Lobby and to the vehicle drop-off area if possible for waiting users. Should have secondary access to the building entry area if the Multi- Purpose building is closed off. Library / Resource Center This space should be directly off the Senior Center Lobby area. Should have computers with access to the City of Dublin / County library system as resource for finding books and access to Internet. Senior Center library will not be cataloged on computer systems. Should be an integral part of the “community area” of the Senior Center. Art & Crafts Rooms These rooms should be multi-functional to serve a variety of art / craft functions. Possibly multiple rooms that are expandable/joinable to create larger art & craft space for large groups. “For Sale” crafts should be given space (display cabinet or shelving at view windows) to display current projects and items that are for sale. The sale / cash handling will be done at the administrative / reception area of the Senior Center. Flooring should be durable for art / crafts use. Room(s) should have sink within them. Room(s) should have natural daylight via windows for better art lighting. Room(s) should be nearer to the front entry of the building for users who bring in their art supplies. Classrooms These rooms should be multi-functional to serve a variety of classroom functions. Similar to Art & Craft rooms above, these rooms should be multiple rooms that are expandable / joinable to create larger space for large groups. One to three rooms together for small, medium and large groups. Flooring should be durable carpeting for low maintenance, good acoustics and nice aesthetic look. Exterior windows should be utilized to tie exterior to interior spaces. Computer Room Will house 6 – 10 computer systems for one-on-one and small class training sessions. Should be convertible (no fixed desk space) for use as classroom in off hours. Should have access to projection screen / whiteboard for overhead or computer presentations to the class. Should have access to the central computer / server room for the building. Laptops on RF network are possibility to solve wiring issues for classroom. Conference Room Conference room may be smaller classroom with casual furniture. Should be similar to classrooms described above. Game Room(s) Rooms used by small to very large groups of people (4 to 40). Flexible furniture types to allow movement and joining of tables within room for different configurations. Should be similar to classrooms described above. Consultation Room Should be private room with sink for variety of private meetings including medical, legal, notary, etc. Should be immediately adjacent to assisted restroom for medical exam preparation / tests. Office Space It was noted that there is a need for additional permanent staff space not previously outlined in the current program. Staff will assess the actual needs and coordinate with the Architect. Multi-Purpose Room Current room is utilized for all types of activities and does not really meet needs for separation of functions. Main room should be divisible into two separate spaces with access to entry lobby, storage and primary toilet rooms without having to exit to the exterior of the building if possible. Sound isolation between functions (mobile partition) is important. Dining alcoves for acoustical privacy of small groups are not really necessary. Overall acoustics of room should be good when room is completely open or cut into separate spaces. Flooring should be able to withstand variety of uses (dancing, aerobics, dining, meetings, arts and crafts). Cushioned wood flooring suggested as possibility. If flooring is wood, furnishings will need to account for this and possibly have casters to avoid damage to floor. Kitchen / Nutrition The kitchen will be a full capacity commercial style kitchen. All features and equipment will be new. Kitchen will house dishes, glassware and silverware that should all be lockable for outside users events. Would be desirable, but not required, for the kitchen to have direct access to a dining patio to the outside of the building. Lunches / Dinners will be served to tables by volunteers and diners will bus their own tables back to scullery drop-off area. Scullery and kitchen should have separate access for “cleanliness” feel. Nutrition office should be small 8’ x 8’ to house one person. No meetings will be held within office. Adjournment: 11:45 a.m. Respectfully submitted, Anna Hudson Recreation Coordinator