HomeMy WebLinkAbout4.03 AddtnlApprption83-2AD
¿ ''/; . ~ ¿~,~.
CITY OF DUBLIN
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: March 23, 1987
(J->._,..({/. '"
, ;J.(~
SUBJECT
Additional Appropriation - Landscape Maintenance
Assessment District 83-2
EXHIBITS ATTACHED
Budget Change Form
RECOMME'DAT'O' ()11¥
1) Authorize budget transfer of $5,500 from Landscape
Assessment District 83-2 Park Maintenance Account
to Landscape Maintenance Account
2) Approve additional appropriation of $16,000 from the
Landscape Maintenance Assessment District Reserves
to the Landscape Maintenance Account
FINANCIAL STATEMENT:
See Below
DESCRIPTION The City's Landscape Maintenance Assessment District
was formed at the request of the Developers of Tract 4719 (Beck
Development), and Amador Lakes. This Assessment District was formed for the
purpose of maintaining the common area landscaping along Stagecoach Road as
well as maintenance of Stagecoach Park.
Both Developers were required to install the landscaping as part of their
development approval. This landscaping was to be installed prior to
acceptance by the City and subsequent maintenance by the Landscape
Maintenance Assessment District. Last year, due to the significant problems
developers were having with the installation and the initial maintenance of
the landscaping, the City agreed to accept the improvements so that City
crews could maintain the landscape areas. Since that time, the City
maintenance crews have determined that the landscape, as designed, never was
fully installed correctly. In addition, the irrigation system was in
extremely poor condition. As a result, this area has required a
significantly higher maintenance expense than was originally anticipated.
The budget for the contractual services for maintenance of the Landscape
Maintenance Assessment District areas is presently overdrawn by
approximately $3,400 through the month of February, 1987.
Ron Nahas, the Developer of Amador Lakes, has requested that the City
consider a proposal to relandscape the slopes which would require some
additional expense over and above ordinary maintenance before any work is
undertaken. Staff has arranged a meeting with Mr. Nahas, along with the
landscape architect, maintenance crews and City Engineer to develop a long
term solution for the landscaping that is covered by this Haintenance
Assessment District. If the landscape architects and maintenance crev¡s
determine that replanting would be the best solution for resolving the poor
landscape condition of this area, there would be an additional one-time cost
of replanting these landscape areas of approximately $15,600. The developer
has also proposed to assist the City in financing these costs. This cost
would be over-and-above the ordinary maintenance expense that would have to
be incurred for the remainder of the fiscal year.
The Landscape !1aintenance Assessment District unappropriated reserves for
the year are approximately $36,000. It is possible for the Council to
appropriate additional funds from the Landscape Maintenance Assessment
District reserve to the Landscape Maintenance account to fund additional
maintenance costs that would be incurred this fiscal year. In additon, the
Park Naintenance account in the Landscape Maintenance Assessment District
will not incur any expense in 1986-87, in-that Stagecoach Park will not be
completely ready to maintain this fiscal year. There is a total of $5,500
available in this account that could be transferred to the Landscape
Maintenance Account.
It is Staff's recommendation that the City Council authorize a budget
transfer from Park Maintenance to the Street Landscape Maintenance accounts
within the Landscape District Assessment fund in the amount of $5,500 and
appropriate an additional $16,000 from the Landscape District Assessment
fund 83-2 reserves to the Landscape Maintenance account.
----------------------------------------------------------------------------
ITEM NO.
#.~
;'
COPIES TO:
01 J..IY
OF
DUB~1N
B,UDGET CHANGE FORM
FR 0 M
TO
~ APPROPRIATION ACCOUNT ANOûNT ACCOUNT Ai.'10UNT
~ TRANSFER 2-19 703 722 5,500
::J A..'1ENDMENT 2-19 416 16,000 2-19 305 712 15 21,500
JUSTIFICATION
PURSUANT TO COUNCIL ACTION ON 3-23-87, A BUDGET TRANSFER IS
MADE FROM THE PARK MTCE ACCT & THE LANDSCAPE MTCE ASSMT DISTRICT
RESERVES TO THE LANDSCAPE MTCE ACCT.
ITEMITIZED COST
LANDSCAPE ASSMT FUND
CONTRACT SERVICES-P.W.
21,500.00
TOTAL
21,500.00
CITY
MANAGER APPROVAL
CITY
COUNCIL APPROVAL
DATE
DATE