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HomeMy WebLinkAbout08-02-2012 SCAC Minutes CITY OF DUBLIN SENIOR CENTER ADVISORY COMMITTEE MINUTES OF AUGUST 2, 2012 Call to Order Chairperson Mack called the meeting to order at 9:35 AM. Roll Call: Committee Members (CM) Present: Diane Bonetti, Faye Guarienti, Eddie Jo Mack, Lee Sandeman, Diana Threlkeld Parks Community Services Commission Liaison Present: Connie Mack Staff Members Present: Micki Cronin, Assistant Director of Parks and Community Services; Anna Hudson, Recreation Coordinator; Diane Guenther, Office Assistant Oral Communications - None Public Comments - None Approval of the Minutes THE MINUTES WERE AMENDED AS FOLLOWS: SENIOR CENTER ADVISORY COMMITTEE STRATEGIC GOALS AND OBJECTIVES “Staff is aiming to the have the final draft of the Welcome Packet completed by July 1.” “Ms. Hudson announced that she and Micki Ms. Cronin attended…” CM GUARIENTI MADE A MOTION TO APPROVE THE JUNE 7, 2012 MINUTES AS AMENDED. THE MOTION WAS SECONDED BY CM THRELKELD. THE SENIOR ADVISORY COMMITTEE UNANIMOUSLY APPROVED THE MINUTES OF THE JUNE MEETING AS AMENDED BY A VOTE OF 4-0-1 WITH CM BONETTI ABSTAINING DUE TO ABSENCE FROM THE JUNE MEETING. Written Communication – None Unfinished Business - None New Business 2012 SPRING QUARTERLY REPORT Ms. Anna Hudson, Recreation Coordinator, provided the Dublin Senior Center Advisory Committee with an overview of the report. CM Guarienti asked if a coffee donation jar could be made available for those wanting to donate for coffee. Staff indicated one will be available soon. CM Guarienti commented on attendance at the Senior Center, and noted the consistent increase in the number of people who participate in the drop-in programs. She stated people like the drop-in programs because they are free of commitment. Staff shared that drop-in classes are usually led by volunteers. Most programs requiring pre-registration are classes that have paid instructors. Other Business SENIOR CENTER ADVISORY COMMITTEE STRATEGIC GOALS AND OBJECTIVES CITY OF DUBLIN SENIOR CENTER ADVISORY COMMITTEE MINUTES OF AUGUST 2, 2012 Page 2 of 3 Strategic Goal #1 – Assist Staff to reach out to senior groups and social networks in the community. The Subcommittee is finalizing a letter to be mailed to places of worship. CM Mack read the draft letter to the Dublin Senior Center Advisory Committee Members. The letter referred to a presentation highlighting Dublin Senior Center’s activities. Ms. Micki Cronin, Assistant Director of Parks and Community Services, asked if the presentation was completed. Staff indicated the power point presentation needs to be updated. CM Mack stated their entire presentation would be about 30 minutes long. Ms. Cronin suggested shortening the presentation to be about 15 minutes with time for questions and answers. CM Mack reviewed the list of local places of worship that will be contacted first. She asked if the final draft of the power point presentation could be ready by September. Staff will follow up. CM Mack suggested a voice over to the power point; CM Guarienti suggested using an actual participant voice over. Suggestions were made to include photos of the sing along, line dance and low-impact exercise programs in the presentation. Strategic Goal #2 – Assist Staff with planning and implementing new special events to attract new customers to the Senior Center. Ms. Hudson contacted the Dublin San Ramon Women’s Club about their fashion show scheduled on November 11, 2012. They confirmed this year they will be partnering with a local Good Will Thrift Shop to host their vintage fashion. Ms. Hudson indicated the San Leandro Women’s Club contracted a designer who formerly worked for McCall’s for their Spring Show. To keep their expenses down, the San Leandro Women’s Club members helped prepare finger sandwiches and an assortment of cookies for the event. Ms. Hudson stated she had tentatively booked Saturday, May 18, 2013 for the Dublin Senior Center Fashion Show event. Ms. Hudson said that she had attempted to contact the designer by email but has not heard from her. CM Guarienti suggested the Dublin Senior Center Fashion Show be a simple affair perhaps a tea with scones. Ms. Cronin suggested partnering with Ms. Elizabeth Isles, Heritage Park and Museums Director, on how they plan and organize a tea. Strategic Goal #3 –Assist Staff to educate residents about Dublin and resources available for older adults CM Threlkeld suggested offering a series of historical van trips instead of chartering a bus. She stated that a van trip would provide a more intimate setting than a large bus. She suggested possibly including a no-host lunch with the trip for a nominal fee. June 2013 is the target date for the first van trip. Ms. Hudson shared that she spoke with Judith Kuftin, the Interim Supervisor, Information and Assistance for Contra Costa County, who suggested including some Contra Costa referrals in the list of important numbers that will be inserted in the Welcome Packet. Ms. Hudson will meet with the CM Sandeman and Kuftin for further input. Ms. Hudson indicated that the Welcome Packet and other informational materials will be accessible for staff and greeters to distribute to anyone visiting the Senior Center. Each Welcome Packet will contain the following information: a current Dublin Doings newsletter, a map of Dublin, a magnet with the address and phone number to the Dublin Senior Center, and a list of important phone numbers. Additional public CITY OF DUBLIN SENIOR CENTER ADVISORY COMMITTEE MINUTES OF AUGUST 2, 2012 Page 3 of 3 information, such as a Wheels Bus Information, Senior Support Information, etc., can be added to the Welcome Packet as needed. CM Mack asked Staff which stores sold the “Livermore Amador Valley Transit Authority’s - Wheels” bus pass for seniors. There was a discussion if Safeway Stores sold these passes. CM Mack said she will stop by the Safeway Store located on Amador Plaza to verify if they sold the senior bus passes. CM Bonetti reported what the Dublin Senior Foundation had discussed at the meeting on August 1. She announced that the Dublin Senior Foundation will host a Pasta Dinner on Friday, September 14 from 5 to 8 PM at $15 per person at the Dublin Senior Center. CM Bonetti commented the Dublin Senior Foundation made $758 from this year’s Dublin Car Show. The earnings made from the fireworks booth sales are not available yet. CM Bonetti thanked everyone who worked at the booth. Commissioner Mack stated the Parks and Community Services Commission did not meet in July. She commented that the City’s All-America Anniversary Event was a success. She reminded the Dublin Senior Center Advisory Committee to attend the newest City Special Event, Splatter, an art, food, and wine event, on September 22 at Emerald Glen Park. Respectfully submitted, __________________________________ Diane Guenther Office Assistant APPROVED: ___________________________________ Eddie Jo Mack Chairperson