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Home My WebLink About10-18-2023 YAC Special Agenda Packet Special Meeting of the DUBLIN YOUTH ADVISORY COMMITTEE Wednesday, October 18, 2023 Location: Dublin Senior Center 7600 Amador Valley Blvd Dublin, CA 94568 Special Meeting 7:00 PM 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ORAL COMMUNICATIONS 2.1 Public Comment At this time, the public is permitted to address the Youth Advisory Committee on non- agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Committee may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the Recording Secretary’s Office related to the proper procedure to place an item on a future Youth Advisory Committee agenda. The exceptions under which the Committee MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 3. CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the Youth Advisory Committee with one single action. Members of the audience, Staff or the Youth Advisory Committee who would like an item removed from the Consent Calendar for purposes of public input may request the Chair to remove the item. 3.1 Approval of the September 27, 2023, Youth Advisory Committee Regular Meeting Minutes The Committee will consider approving the September 27, 2023, Youth Advisory Committee Regular Meeting minutes. October 18, 2023 Dublin Youth Advisory Committee Special Meeting Agenda 1 1 STAFF RECOMMENDATION: Approve the minutes of the September 27, 2023, Youth Advisory Committee Regular Meeting. Staff Report Attachment 1 - Minutes of the September 27, 2023, Youth Advisory Committee Regular Meeting 4. UNFINISHED BUSINESS 5. NEW BUSINESS 5.1 Youth Mini-Grant Presentations and Funding Recommendation The Youth Advisory Committee will receive presentations from Youth Mini-Grant applicants, review grant proposals, and provide a funding recommendation. STAFF RECOMMENDATION: Receive the presentations, review proposals, and provide a funding recommendation for City Council approval. Staff Report Attachment 1 - 2023-24 Youth Mini-Grant Applications and Proposals Attachment 2 - Mini-Grant Application Rating Sheet 5.2 2024 Dublin Benefit Concert Work Plan and Ad Hoc Committee The Youth Advisory Committee will review the 2024 Dublin Benefit Concert Work Plan and appoint six members to an Ad Hoc Committee. STAFF RECOMMENDATION: Appoint six members to the 2024 Dublin Benefit Concert Ad Hoc Committee. Staff Report 5.3 Discussion of Volunteer Assignments at the annual Holiday Tree Lighting Event The Youth Advisory Committee will discuss volunteer assignments at the Parks and Community Services Departments annual Holiday Tree Lighting event. STAFF RECOMMENDATION: Assign Committee members to each volunteer shift available. Staff Report 5.4 Amendment to the 2023-24 Youth Advisory Committee Work Plan The Youth Advisory Committee will consider an amendment to the 2023-24 Youth Advisory Committee Work Plan to include an additional goal. STAFF RECOMMENDATION: Consider approving an amendment to the 2023-24 Youth Advisory Committee Work Plan, to include the addition of a Scavenger Hunt, as Work Plan Goal #6. Staff Report Attachment 1 - Youth Advisory Committee 2023-24 Work Plan October 18, 2023 Dublin Youth Advisory Committee Special Meeting Agenda 2 2 6. OTHER BUSINESS Brief information only reports from Committee Members and/or Staff, including committee reports and reports by Committee Members related to meetings attended at City expense (AB1234). 7. ADJOURNMENT This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132) (ADA), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833-6650 at least 72 hours in advance of the meeting. Upon receiving a request, the City will swiftly resolve requests for reasonable accommodation for individuals with disabilities, consistent with the federal ADA, and resolve any doubt in favor of accessibility. Agenda materials that become available within 72 hours in advance of the meeting, and after publishing of the agenda, will be available at Civic Center, 100 Civic Plaza, and will be posted on the City’s website at www.dublin.ca.gov/ccmeetings. Mission The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, fosters new opportunities, provides equity across all programs, and champions a culture of diversity and inclusion. October 18, 2023 Dublin Youth Advisory Committee Special Meeting Agenda 3 3 STAFF REPORT Youth Advisory Committee Page 1 of 1 Agenda Item 3.1 DATE:October 18, 2023 TO:Honorable Chair and Committee Members FROM:Jackie Dwyer, Parks & Community Services Director SUBJECT:Approval of the September 27, 2023, Youth Advisory Committee Regular Meeting Minutes Prepared by: Kim Bonato, Senior Office Assistant EXECUTIVE SUMMARY: The Committee will consider approving the September 27, 2023, Youth Advisory Committee Regular Meeting minutes. STAFF RECOMMENDATION: Approve the minutes of the September 27, 2023, Youth Advisory Committee Regular Meeting. FINANCIAL IMPACT: None. DESCRIPTION: The Youth Advisory Committee will consider approval of the minutes from the September 27, 2023, Regular Meeting. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The Committee Agenda was posted. ATTACHMENTS: 1) Minutes of the September 27, 2023, Youth Advisory Committee Regular Meeting 4 MINUTES OF YOUTH ADVISORY COMMITTEE OF THE CITY OF DUBLIN Regular Meeting: September 27, 2023 YOUTH ADVISORY COMMITTEE REGULAR MEETING September 27, 2023 A Regular Meeting of the Youth Advisory Committee was held on Wednesday, September 27, 2023, at the Dublin Senior Center. The meeting was called to order at 7:00 PM by Vice Chairperson Yma Santos. 1)CALL TO ORDER AND PLEDGE OF ALLEGIANCE Attendee Name Status Braden Ou, Chairperson Present *Arrived at 7:01 PM Yma Santos, Vice Chairperson Present Chloe Chase, Committee Member Absent William Chen, Committee Member Present *Arrived at 7:04 PM Justin Dinnall, Committee Member Present Emma Do, Committee Member Present Arya Ferozy, Committee Member Present Sam Haggmark, Committee Member Present Adi Jain, Committee Member Present Neel KarurParekh, Committee Member Present Danica Molnar, Committee Member Present Natasha Prabhu, Committee Member Present Nithila Sadheesh, Committee Member Present Sanjana Gidwani, Alternate Committee Member Present *Arrived at 7:05 PM Hamza Ahmad, Alternate Committee Member Present Rishika Singh, Alternate Committee Member Absent Esha Shenoy, PCSC Student Rep Present Chairperson Braden Ou arrived at 7:01 PM. Attachment 1 5 YOUTH ADVISORY COMMITTEE REGULAR MEETING September 27, 2023 2)ORAL COMMUNICATIONS 2.1) Public Comment Susan Gardner, Teen Librarian, reported on the library high school teen program proposals for library programs, the teen newsletter, and handed out the October calendar of events. 3)CONSENT CALENDAR 3.1)Approved August 23, 2023, Regular Youth Advisory Committee Meeting Minutes. On a motion by Neel KarurParekh, seconded by Arya Ferozy, and by unanimous vote, the Committee adopted the Consent Calendar. RESULT:ADOPTED [UNANIMOUS] MOVED BY:Neel KarurParekh, Committee Member SECOND:Arya Ferozy, Committee Member AYES:Ou, Santos, Chen, Dinnall, Do, Ferozy, Haggmark, Jain, KarurParkeh, Molnar, Prabhu, Sadheesh, Ahmad ABSENT:Chase, Gidwani 4)UNFINISHED BUSINESS –None. 5)NEW BUSINESS 5.1) 2023 Mental Health Forum Ad Hoc Committee Update and Discussion The Ad Hoc Committee reported on updates for the upcoming 2023 Mental Health Forum. The Committee received the report. 5.2)Discussion of Youth Mini-Grant Application Review Process Henry Siu, Recreation Coordinator, presented the Youth Mini-Grants application and rating process for discussion. The Committee discussed the item, gave feedback, and asked Staff follow up questions. 6)OTHER BUSINESS Chairperson Braden Ou and Vice Chairperson Yma Santos suggested an item to be added to the Committee’s 2023-2024 work plan. Item will be added to next month’s agenda to discuss. Henry Siu, Recreation Coordinator, reminded the Committee of their volunteer commitments and sent around sign-up sheets for upcoming winter events. 7)ADJOURNMENT 6 YOUTH ADVISORY COMMITTEE REGULAR MEETING September 27, 2023 Chairperson Ou adjourned the meeting at 7:37 PM. Braden Ou Youth Advisory Committee Chairperson ATTEST: Henry Siu Recreation Coordinator 7 STAFF REPORT Youth Advisory Committee Page 1 of 2 Agenda Item 5.1 DATE:October 18, 2023 TO:Honorable Chair and Committee Members FROM:Jackie Dwyer, Parks & Community Services Director SUBJECT:Youth Mini-Grant Presentations and Funding Recommendation Prepared by: Nicki Wanzenried, Recreation Coordinator EXECUTIVE SUMMARY: The Youth Advisory Committee will receive presentations from Youth Mini-Grant applicants, review grant proposals, and provide a funding recommendation. STAFF RECOMMENDATION: Receive the presentations, review proposals, and provide a funding recommendation for City Council approval. FINANCIAL IMPACT: The City of Dublin Youth Mini-Grant Program is supported by the General Fund in the amount of $2,500 for Fiscal Year 2023-24. DESCRIPTION: Background The Youth Advisory Committee (Committee) established the Mini-Grant Program in Fiscal Year 2012-13 to support youth organizations that offer programs for middle and high school students other than those offered by the Parks and Community Services Department. Each year, Dublin- based youth organizations/clubs have an opportunity to apply for grant funding to assist them in offering activities to the community including performing arts, sports, multicultural awareness, health awareness, or other activities that support projects or programs benefiting Dublin youth. Funding is recommended annually by the Committee and awarded by the Dublin City Council to organizations/clubs that best meet the needs of Dublin youth. 2023-24 Youth Mini-Grants The application period for the 2023-24 program opened on September 1, 2023 and closed on October 6, 2023. Forty-eight applications were received by the deadline. Six of the 48 applications 8 Page 2 of 2 did not meet minimum qualifications or were duplicates, bringing the final total to forty-two applications reviewed. Staff used the Mini-Grant Application Rating Sheet (Attachment 2) to evaluate the large number of grant proposals. The top 10 were invited to present to the Committee to be considered for funding. Those applicants/organizations are listed below, and applications are included as Attachment 1. 1. Books Like Me, Inc 2. Dublin High School Green Earth Club 3. Dublin High School National Alliance on Mental Illness (NAMI) 4. Dublin Asian Student Association 5. Dublin High School Speech and Debate 6. Dublin Health Occupations Students of America (HOSA) 7. Gardeners of the Galaxy 8. Girl Up Dublin 9. Poverty Patch-Up 10.The Student Climate Corps At the completion of all presentations, the Committee will score the presentations and applications utilizing the rating sheet (Attachment 2), deliberate, and make funding recommendations. These recommendations will be presented to the Parks and Community Services Commission in November, and then to the Dublin City Council in December 2023. Upon final City Council approval, awarded grantees will be notified by January 1, 2024, of their success and award amount. Upon completion of their projects, grant recipients will complete a brief project report to describe how the funds were used and how many youths were impacted. Grantees are encouraged to provide photos, testimonials, and flyers used to promote their project. Those who do not submit a report as requested may not be considered for future Youth Mini-Grants. Project reports will be delivered at the Youth Advisory Committee Regular Meeting on April 24, 2024. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The Committee Agenda was posted, and groups submitting applications were notified. ATTACHMENTS: 1) 2023-24 Youth Mini-Grant Applications and Proposals 2) Mini-Grant Application Rating Sheet 9 Youth Advisory Committee - Youth Mini Grant Request for Proposals General Information: A. Qualifications: 1. Youth benefiting from or involved with the project must include at least 75% Dublin residents who are of middle or high school age. 2. Organization/Club must have an adult sponsor. 3. Organization/Club must be based within the City of Dublin. B. Proposal: The proposal must be no longer than two-and-a-half pages, double-spaced. The proposal should include the following: 1. A brief description of your organization. 2. Describe the project and how it will benefit Dublin youth. 3. Describe what and how the funds/grant will be used. 4. Explain what proof will be given to the Youth Advisory Committee that funds were used as proposed. 5. Should a grant have been awarded in the past to the same organization, a brief review of how the money was spent and how it benefitted the group needs to be highlighted in this year's presentation. C. Submission: The application and proposal will be accepted beginning Friday, September 1, 2023 at 8:00 AM., through Thursday, October 5, 2023 at 5:00 PM. *Please note: Early applications are encouraged. Applications will be disqualified if not received by the deadline and/or the qualifications/proposal do not meet the criteria. Print City of Dublin Youth Advisory Committee - 2023 Youth Mini Grant Application - Submission #6440 Date Submitted: 10/5/2023 Attachment 1 10 Applications will be accepted online only For questions regarding the application or application process please contact Nicki Wanzenried at nicki.wanzenried@dublin.ca.gov or by calling 925-556-4500. D. Presentation (limited to five minutes) Selected applicants will be notified on Wednesday, October 11, 2023 to present their proposal at the Youth Advisory Committee Special Meeting on Wednesday, October 18, 2023, at 7:00 p.m. at The Dublin Senior Center. A youth member or members, along with the adult sponsor of the organization or club, must conduct the presentation. Name of Organization/Club:* Books Like Me, Inc. Address1* City* Dublin State* CA Zip* 94568 Phone:* Primary Contact Person (Name & Title):* Haili Smith, Co-Founder Phone:*Email:* Adult Sponsor (Name & Title):* Bobbie Barnes, President Phone: *Email:* 11 Amount Requesting:* $900 Number of People in Organization:* 2 Percent of Dublin Youth Participants:* 100 Proposal must include the 5 points listed in the description. It must not be more than two-and-a- half pages and double spaced. Books Like Me - Youth Mini Grant Request.docx 12 Youth Mini Grant Request: Books Like Me Diverse Book Donations My brother and I founded a nonprofit charity three years ago named Books Like Me, Inc. Our mission is to purposefully supply students, classrooms, and libraries with culturally relevant children’s books to progress diversity and inclusion through literature. We’ve always loved reading, but we noticed that there were little to no minority characters in our books. IF there were characters like us, they were never main characters, but only side or background characters. We realized that other kids may feel like us, always searching for more relatable books and stories. We immediately started collecting and reading new books by diverse authors, and then donating our favorite books to local libraries and classrooms. I’m now a student at Dublin High School, and my brother’s in 8th grade at Cottonwood Creek K-8. We’re thrilled to say that Books Like Me, Inc has donated over 14,000 books to hundreds of schools in ten states across the country. Our curated book list contains 946 titles. We’ve received lots of great feedback from kids who no longer feel left out when reading. Students tell us they can relate to characters who have similarities to them, such as facial features, disabilities, skin color, cultural clothing and food, and even hair. We hope to be chosen by the Youth Advisory Committee for a Youth Mini Grant so we can share the books we love with Dublin youth and promote multicultural awareness. We’ve always focused our donation efforts on Title 1 schools with high percentages of under-served children, so this a perfect opportunity to share our important mission with students in our community. Our books expose young readers to a diverse array of cultures and life stories. We believe that it’s equally vital for all children, regardless of their backgrounds, to normalize diversity. Our book donations will benefit Dublin youth by helping to break down stereotypes from all sides, while promoting empathy, understanding and respect of other cultures. While some 13 organizations only donate to elementary schools and ignore older students, we’ve always donated books to both middle and high schools from day one. My brother and I will use the grant to purchase copies of our favorite books to share with Dublin middle schools and high schools. We’ve always been a completely volunteer charity, and our 501c3 nonprofit status gets us extra discounts, so all of the grant money will be used for the purchase of books. Our average cost per book is $7, so the more money we receive, the more books we can donate. We’ll donate the books directly to the Dublin Public Library and each Middle School and High School in Dublin. We’ll contact the media specialists and librarians to see if they have any special upcoming events. Some librarians have asked us to participate in the following book-related events: Literacy Day, Great American Teach-In, Hispanic/ Latinx Heritage month, Black History Month, Voting Rights, Pride Celebration, and Disability Awareness. Other librarians request that we donate books to them for special displays highlighting Cultural Awareness. We also hope to donate books directly to some Dublin middle and high school teachers for classroom reading time. We love to find multiple ways to get our culturally diverse books into the hands of local youth, and my mom drives us around for the drop-offs! (LOL.) We’ll provide proof to the Youth Advisory Committee that the funds were used as proposed, and we have experience doing this for other grants we’ve received. We will take pictures of the purchased books to post on our social media pages and share with you. We will also provide our bank statement to show you the monetary grant deposit as well as the purchase of books for Dublin schools and libraries. Thank you for your consideration, Haili Smith #GiveKidsBooksLikeMe 14 Youth Advisory Committee - Youth Mini Grant Request for Proposals General Information: A. Qualifications: 1. Youth benefiting from or involved with the project must include at least 75% Dublin residents who are of middle or high school age. 2. Organization/Club must have an adult sponsor. 3. Organization/Club must be based within the City of Dublin. B. Proposal: The proposal must be no longer than two-and-a-half pages, double-spaced. The proposal should include the following: 1. A brief description of your organization. 2. Describe the project and how it will benefit Dublin youth. 3. Describe what and how the funds/grant will be used. 4. Explain what proof will be given to the Youth Advisory Committee that funds were used as proposed. 5. Should a grant have been awarded in the past to the same organization, a brief review of how the money was spent and how it benefitted the group needs to be highlighted in this year's presentation. C. Submission: The application and proposal will be accepted beginning Friday, September 1, 2023 at 8:00 AM., through Thursday, October 5, 2023 at 5:00 PM. *Please note: Early applications are encouraged. Applications will be disqualified if not received by the deadline and/or the qualifications/proposal do not meet the criteria. Print City of Dublin Youth Advisory Committee - 2023 Youth Mini Grant Application - Submission #6418 Date Submitted: 10/4/2023 15 Applications will be accepted online only For questions regarding the application or application process please contact Nicki Wanzenried at nicki.wanzenried@dublin.ca.gov or by calling 925-556-4500. D. Presentation (limited to five minutes) Selected applicants will be notified on Wednesday, October 11, 2023 to present their proposal at the Youth Advisory Committee Special Meeting on Wednesday, October 18, 2023, at 7:00 p.m. at The Dublin Senior Center. A youth member or members, along with the adult sponsor of the organization or club, must conduct the presentation. Name of Organization/Club:* DHS Green Earth Club Address1* City* Dublin State* CA Zip* 94568 Phone:* Primary Contact Person (Name & Title):* Beckett Kutz Phone:*Email:* Adult Sponsor (Name & Title):* Shannon Smoot Phone: *Email:* 16 Amount Requesting:* 500 Number of People in Organization:* 37 Percent of Dublin Youth Participants:* 100% Proposal must include the 5 points listed in the description. It must not be more than two-and-a- half pages and double spaced. 2023 Youth Advisory Committee Mini- Grant.pdf 17 DHS Green Earth Club October 4, 2023 Dear Youth Advisory Committee, I am writing to request funding for DHS Green Earth Club, which is dedicated to fostering environmental awareness and sustainability among Dublin youth. Our club has a rich history of community engagement and hands-on learning experiences, and we are excited to share our proposal. The DHS Green Earth Club comprises enthusiastic Dublin youth who are passionate about the environment. We actively engage in various activities such as maintaining a school garden, educating our members in gardening techniques, raising awareness about climate change, and collaborating with special education students to create an inclusive garden space. In addition, we are currently working on the establishment of a greenhouse at our school, further expanding our impact. Our proposed project centers around the installation of a drip irrigation system, procurement of essential soil, planters, plants, and fertilizer. This initiative directly benefits Dublin youth in several ways: ○Education: It allows us to teach our members about sustainable gardening practices, fostering a deeper understanding of environmental stewardship. 18 ○Inclusivity:By working with special education students in our garden,we promote inclusivity and provide an opportunity for all Dublin youth to connect with nature and each other. ○Hands-On Learning:Our garden offers a unique educational environment where students can learn about plant growth,climate mitigation,and the importance of green spaces. We are committed to maintaining transparency in fund usage.We will provide proof of expenditure by emailing receipts for all purchases made with the granted funds.This will ensure that the money is being used as proposed,and we are more than willing to furnish any additional documentation or information as required. Our organization has not received a grant from the Youth Advisory Committee in the past.However,should we be fortunate enough to receive this grant,we will diligently provide updates on the progress of our project,its impact on Dublin youth,and how the funds were utilized to benefit our organization and the community. We are excited about the potential of our project to make a lasting impact on the Dublin youth community.We believe that this initiative aligns perfectly with the goals and values of the Youth Advisory Committee.We look forward to the opportunity to bring our project to life with your support and contribute positively to our environment and the education of Dublin youth. Sincerely, Beckett Kutz President of the DHS Green Earth Club 19 Youth Advisory Committee - Youth Mini Grant Request for Proposals General Information: A. Qualifications: 1. Youth benefiting from or involved with the project must include at least 75% Dublin residents who are of middle or high school age. 2. Organization/Club must have an adult sponsor. 3. Organization/Club must be based within the City of Dublin. B. Proposal: The proposal must be no longer than two-and-a-half pages, double-spaced. The proposal should include the following: 1. A brief description of your organization. 2. Describe the project and how it will benefit Dublin youth. 3. Describe what and how the funds/grant will be used. 4. Explain what proof will be given to the Youth Advisory Committee that funds were used as proposed. 5. Should a grant have been awarded in the past to the same organization, a brief review of how the money was spent and how it benefitted the group needs to be highlighted in this year's presentation. C. Submission: The application and proposal will be accepted beginning Friday, September 1, 2023 at 8:00 AM., through Thursday, October 5, 2023 at 5:00 PM. *Please note: Early applications are encouraged. Applications will be disqualified if not received by the deadline and/or the qualifications/proposal do not meet the criteria. Print City of Dublin Youth Advisory Committee - 2023 Youth Mini Grant Application - Submission #6417 Date Submitted: 10/3/2023 20 Applications will be accepted online only For questions regarding the application or application process please contact Nicki Wanzenried at nicki.wanzenried@dublin.ca.gov or by calling 925-556-4500. D. Presentation (limited to five minutes) Selected applicants will be notified on Wednesday, October 11, 2023 to present their proposal at the Youth Advisory Committee Special Meeting on Wednesday, October 18, 2023, at 7:00 p.m. at The Dublin Senior Center. A youth member or members, along with the adult sponsor of the organization or club, must conduct the presentation. Name of Organization/Club:* DHS NAMI Address1* City* Dublin State* CA Zip* 94568 Phone:* Primary Contact Person (Name & Title):* Gazanfurali Mohammed, Father Phone:*Email:* Adult Sponsor (Name & Title):* Jennifer Heath, Health Teacher Phone: *Email:* 21 Amount Requesting:* 5000 Number of People in Organization:* 20 Percent of Dublin Youth Participants:* 95% Proposal must include the 5 points listed in the description. It must not be more than two-and-a- half pages and double spaced. DHS NAMI Youth Grant Proposal- Amaan Mohammed (1).pdf 22 DHS NAMI Youth Grant Proposal 1.DHS NAMI is a chapter of NAMI (National Alliance on Mental Illness),a National Non-profit organization dedicated to supporting education and advocacy towards mental health.Our high school chapter allows students to talk openly about mental health and wellness,learn ways to support friends or family members who have a mental illness,and educate others on campus about mental health and wellness.DHS NAMI aims to reduce stigma by raising awareness that mental illness is not rare and should be treated like any other medical condition.DHS NAMI will also hold events where club members and volunteers can connect with the local community to raise mental health awareness. 2.We will have various events to raise mental health awareness through community events.First, our organization plans on holding Yoga and Meditation Sessions that will include a yoga instructor and be available to students and staff on the Dublin High School campus.The events can be held once a month to promote physical and mental well-being.Students can feel relaxed from the event,especially after acquiring stress from school assignments and assessments.Staff can also feel overwhelmed with their responsibilities,so the yoga sessions have designated a space for all of Dublin High to relax and take a break.We can have the yoga/meditation events more frequently based on participation and the yoga instructor's availability.The yoga/meditation events will include both a yoga session and a meditation session during lunchtime,and we will have a feedback form at the end of every session to allow DHS NAMI to include or change anything from the event.We can also broaden the audience to all of the Dublin Community by hosting sessions after school or on the weekends in the Dublin High School's Gymnasium or outdoor space. 23 DHS NAMI Youth Grant Proposal Additionally,we will be holding Mental Health Workshops and Seminars led by mental health professionals to teach the Dublin community about various mental health disorders,their symptoms,and possible treatments.The mental health professionals will be from multiple backgrounds.For example,we can include school counselors,psychologists,psychiatrists,primary care physicians,clinical social workers,and those working for the national NAMI CA organization.The speakers will be able to provide guidance,feedback,and advice to support those who may face mental health conditions or how to address changes in an individual's mental health.The workshops will educate the youth and parents of Dublin to be better prepared to help individuals with mental health issues and can inspire students to pursue professions in the Mental Health field.The workshops will be held at Dublin High School for students and parents and will later be expanded to public venues for all of Dublin to attend. 3.The funds and grants will be used to pay for the yoga instructor hired for the Yoga/Meditation Events,yoga mats for each participant,marketing/promotion of the yoga event,including posters,flyers, decoration material,and refreshments which will include plant-based and healthy snacks and drinks.We will also use the funding to create brochures for students and staff to recommend the yoga/meditation sessions to others and expand our attendance for the event.For our Mental Health Workshops and Seminar Event,we will use the funds/grants towards securing venues,paying for guest speakers,and providing resources to participants,including brochures,flyers,stress balls,t-shirts,and mental health first aid kits. 4.Proof of the events will be documented through event flyers and posters posted on our Instagram account,dhs_nami.Also,we will include photographs of the events on social media platforms with the 24 DHS NAMI Youth Grant Proposal consent of the participants.We will also have a spreadsheet of the costs of all items and speakers/instructors for an accurate amount spent. 5.Our club has previously not been part of the grant program. 25 Youth Advisory Committee - Youth Mini Grant Request for Proposals General Information: A. Qualifications: 1. Youth benefiting from or involved with the project must include at least 75% Dublin residents who are of middle or high school age. 2. Organization/Club must have an adult sponsor. 3. Organization/Club must be based within the City of Dublin. B. Proposal: The proposal must be no longer than two-and-a-half pages, double-spaced. The proposal should include the following: 1. A brief description of your organization. 2. Describe the project and how it will benefit Dublin youth. 3. Describe what and how the funds/grant will be used. 4. Explain what proof will be given to the Youth Advisory Committee that funds were used as proposed. 5. Should a grant have been awarded in the past to the same organization, a brief review of how the money was spent and how it benefitted the group needs to be highlighted in this year's presentation. C. Submission: The application and proposal will be accepted beginning Friday, September 1, 2023 at 8:00 AM., through Thursday, October 5, 2023 at 5:00 PM. *Please note: Early applications are encouraged. Applications will be disqualified if not received by the deadline and/or the qualifications/proposal do not meet the criteria. Print City of Dublin Youth Advisory Committee - 2023 Youth Mini Grant Application - Submission #6426 Date Submitted: 10/4/2023 26 Applications will be accepted online only For questions regarding the application or application process please contact Nicki Wanzenried at nicki.wanzenried@dublin.ca.gov or by calling 925-556-4500. D. Presentation (limited to five minutes) Selected applicants will be notified on Wednesday, October 11, 2023 to present their proposal at the Youth Advisory Committee Special Meeting on Wednesday, October 18, 2023, at 7:00 p.m. at The Dublin Senior Center. A youth member or members, along with the adult sponsor of the organization or club, must conduct the presentation. Name of Organization/Club:* Dublin Asian Student Association Address1* City* Dublin State* CA Zip* 94568 Phone:* Primary Contact Person (Name & Title):* Anika Yu Phone:*Email:* Adult Sponsor (Name & Title):* Celine Shi Phone: *Email:* 27 Amount Requesting:* 200 dollars Number of People in Organization:* 190 Percent of Dublin Youth Participants:* 100% Proposal must include the 5 points listed in the description. It must not be more than two-and-a- half pages and double spaced. Dublin ASA Grant Proposal.pdf 28 2023 Youth Mini Grant Application Organization:Dublin Asian Student Association Primary Contact:Anika Yu, Adult Sponsor:Celine Shi, I. Description The mission of the Dublin Asian Student Association is to unite Asian students in Dublin as a community, embracing our diverse identities and enacting local change. The club registered more than 130 members in its first year, the 2022-2023 school year. Throughout the year, ASA held a total of 14 meetings, focusing each meeting on a different Asian country, highlighting traditions like rangolis and Holi from India, origami from Japan, and Lunar New Year from Vietnam and China. ASA also expanded its involvement beyond lunchtime meetings, selling Asian delicacies at the Winter Boutique and Our Dublin Day. ASA was the top food seller during the Winter Boutique, raising over $400 by selling candied yams, mini ube and pandan cakes, and hot cup noodles. Then, on Our Dublin Day, ASA raised nearly $600 in a single lunch period by selling kimbap—Korean rice rolls—and strawberry sandos, which are Japanese whipped cream and fruit sandwiches. All of the proceeds from the sale were donated to the mutual aid fund for victims and farmworkers displaced by the 2023 Half Moon Bay shooting. Lastly, ASA ended its first year by organizing the first-ever Asian American & Pacific Islander Heritage Month assembly at DHS.The assembly showcased over 50 performers, with acts ranging from traditional Chinese music, to spoken word, to a snack-tasting video, and even a funky K-pop dance performance. From selling out of our homemade food at every event, to putting on an hour-long show for the very last assembly of the school year, ASA accomplished much in its first year and would like to continue doing so with a grant. 29 II.Project proposal This year,ASA is compiling recommendations and reviews from our community to create a catalog of Asian-owned small businesses in the Tri-Valley area for print.The idea arose last year,when ASA organized club meals at local businesses such as Pho Saigon Noodle House and Young Dong Tofu House.We quickly realized that having a single meal at a small business was not effective enough to build a sustainable,loyal customer base.Therefore,keeping in line with our mission of enacting local change,we want to produce and print at least 500 copies of a catalog mini-pamphlet,better known as a “zine,”and provide it free-of-cost to Dublin students and entities like Dublin City Hall and Dublin Library.The project will allow Dublin youth to promote their favorite Asian-owned businesses and feel a connection between their culture and physical community.We have already gathered more than 20 entries for the zine.Also,those who receive the pamphlet will be able to easily identify businesses they’d like to visit and support,ultimately benefiting both youth and small-business owners. III.Fund use ASA would like to request $200 from the YAC Mini-Grant Program to produce and print no less than 500 full-colored copies of the Asian-owned small business catalog zine during the 2023-2024 school year.500 copies is an ideal number of copies,considering that the club has 190 members this year and is also hoping to distribute the zine to City Hall and the Library. Having the zine on display at the City Hall and Library will be proof that we used the funds towards their original intended purpose.In addition,the officers will deliver copies for every single YAC member,as well as the mayor,when the zine is printed! ASA has never received a grant from the YAC,and would like to reassure the committee that funds which are appropriated to our club will be responsibly and impactfully spent. 30 Youth Advisory Committee - Youth Mini Grant Request for Proposals General Information: Update: 10/5/23 Due to miscommunication on the submission deadline, the application will remain open through 10/6 at 5pm. The submission date was originally scheduled to close 10/5 at 5pm. Applicant are encouraged to apply by the original deadline. Applications received after 5pm on 10/5, but before 5pm on 10/6, will be documented as late submissions and may not be considered. Each application submitted late will be handled on a case by case basis and applicants will be contacted by City Staff. Submissions will not be accepted after 5pm on 10/6. Regards, City Staff A. Qualifications: 1. Youth benefiting from or involved with the project must include at least 75% Dublin residents who are of middle or high school age. 2. Organization/Club must have an adult sponsor. 3. Organization/Club must be based within the City of Dublin. B. Proposal: The proposal must be no longer than two-and-a-half pages, double-spaced. The proposal should include the following: 1. A brief description of your organization. 2. Describe the project and how it will benefit Dublin youth. Print City of Dublin Youth Advisory Committee - 2023 Youth Mini Grant Application - Submission #6455 Date Submitted: 10/5/2023 31 3. Describe what and how the funds/grant will be used. 4. Explain what proof will be given to the Youth Advisory Committee that funds were used as proposed. 5. Should a grant have been awarded in the past to the same organization, a brief review of how the money was spent and how it benefitted the group needs to be highlighted in this year's presentation. C. Submission: The application and proposal will be accepted beginning Friday, September 1, 2023 at 8:00 AM., through Thursday, October 5, 2023 at 5:00 PM. *Please note: Early applications are encouraged. Applications will be disqualified if not received by the deadline and/or the qualifications/proposal do not meet the criteria. Applications will be accepted online only For questions regarding the application or application process please contact Nicki Wanzenried at nicki.wanzenried@dublin.ca.gov or by calling 925-556-4500. D. Presentation (limited to five minutes) Selected applicants will be notified on Wednesday, October 11, 2023 to present their proposal at the Youth Advisory Committee Special Meeting on Wednesday, October 18, 2023, at 7:00 p.m. at The Dublin Senior Center. A youth member or members, along with the adult sponsor of the organization or club, must conduct the presentation. Name of Organization/Club:* Dublin High Speech and Debate Address1* City* Dublin State* California Zip* 94568 Phone:* 32 Primary Contact Person (Name & Title):* Ishaan Gupta - President Phone:*Email:* Adult Sponsor (Name & Title):* Lindsay Pappalardo - Club Adviser & Team Coach Phone: * Email:* Amount Requesting:* $500.00 Number of People in Organization:* 200 Percent of Dublin Youth Participants:* 4.167% of DHS Proposal must include the 5 points listed in the description. It must not be more than two-and-a- half pages and double spaced. DHSYACREQ.pdf 33 DHSS&D YAC GRANT REQUEST 1.A brief description of your organization. At Dublin High Speech and Debate,we develop our public speaking,teamwork,research,and critical thinking skills with the opportunity to represent Dublin High at competitive national tournaments every 2-6 weeks.Speech and Debate not only foster skills that are applicable to every career path,but also open up avenues for growth and achievement for anyone up to the challenge.Our community of 100+members includes a wide range of skill levels -from new novices to nationally-ranked veterans. Dublin High Speech and Debate is one of the largest student organizations at Dublin High School.From experienced debaters with 5+years of debating experience to students learning speech and debate for the first time,we provide opportunities for all students to improve their public speaking ability,critical analysis skills,and confidence.Dublin High School Speech and Debate competes at all levels,from local Bay Area tournaments to the national circuit.Our competitors have been nationally ranked,consistently placing at tournaments of every level. 2.Describe the project and how it will benefit Dublin youth. A primary goal of our club is to hold a free,introductory tournament for students of all ages to introduce them to speech and debate.In the past,this tournament has given dozens of students a first look at the world of debate.To host this tournament,the club would need to pay for expenses like judges,space to hold the tournament,and janitors.Without financial assistance,it is difficult to gather enough funds to hold this event.This event is known as the Dublin Debate Showdown,and we’ve consistently been hosting this event for 2+years. To provide some perspective on our impacts,Dublin High S&D has reached ~200 students in both Middle and High School,introducing Speech &Debate at a more elementary level.We worked to make the entire tournament 100%free for all debaters,allowing more accessibility and more opportunities to garner student interest and participation in public speaking.By receiving this funding,we intend to continue hosting Dublin Debate Showdown and introduce more students on the West side of Dublin (currently underrepresented in debate). 34 DHSS&D YAC GRANT REQUEST We are also seeking funds to increase accessibility and diversity within our club and to alleviate past debts.Our primary goal is to enhance accessibility.We aim to provide tournament fee waivers to financially disadvantaged members,ensuring that all students can participate fully in our club's activities.This will enrich the diversity of perspectives within our club and let us encourage more students to participate and develop valuable skills,as described above. Without these proposed fee waivers,it is difficult to encourage newcomers to try out speech and debate. 3.Describe what and how the funds/grant will be used. Introductory Debate Tournament:Funds will be used to finance necessary supplies and utilities for the event,such as judges,janitors,food,and to rent a space to hold the tournament. Dublin Tournament Fee Waivers:A significant portion of the grant will be allocated to providing tournament fee waivers for our members.This will ensure that students facing financial barriers can fully participate in competitive debates without the burden of costly tournament fees.We will establish a transparent and needs-based application process to identify eligible members.By doing so,we aim to promote inclusivity and diversity within our club,as well as provide valuable educational opportunities to those who might not otherwise have access. We intend for all of our funding ($500.00)to go towards funding our event.This includes,foods, sign up waivers,janitor fees,and trophies.An account of our previous event can be found at https://docs.google.com/document/d/1Pumf3CBmKjYbi-sabtMirM6RRBULIaNXV-pXkQfDn7U/e dit#heading=h.809jhp6164h .Generally,we received a similar grant of the same price ($500.00) in previous years from the Dublin Rotary.With that exact amount,we’ve been able to accomplish 2 successful tournaments reaching hundreds of students.By receiving further funding for Dublin Debate Showdown,we intend to reach more students in all areas of Dublin. 4.Explain what proof will be given to the Youth Advisory Committee that funds were used as proposed. We will provide detailed notes and receipts that show how the funds were used.Through the 35 DHSS&D YAC GRANT REQUEST implementation of our main event,Dublin Debate Showdown,we intend to further publicize the free opportunity and show proof via social media platforms. 5.Should a grant have been awarded in the past to the same organization,a brief review of how the money was spent and how it benefitted the group needs to be highlighted in this year's presentation. The Dublin High Speech and Debate Club has been awarded 2 grants in the past.Both were $500.00 each from the Dublin Rotary.Both these grants went towards funding Dublin Debate Showdown in entirety,and introduced debate to hundreds of students.We hope to effectively utilize any funds provided this year and report on our progress to the YAC through receiving a similar grant. 36 Youth Advisory Committee - Youth Mini Grant Request for Proposals General Information: Update: 10/5/23 Due to miscommunication on the submission deadline, the application will remain open through 10/6 at 5pm. The submission date was originally scheduled to close 10/5 at 5pm. Applicant are encouraged to apply by the original deadline. Applications received after 5pm on 10/5, but before 5pm on 10/6, will be documented as late submissions and may not be considered. Each application submitted late will be handled on a case by case basis and applicants will be contacted by City Staff. Submissions will not be accepted after 5pm on 10/6. Regards, City Staff A. Qualifications: 1. Youth benefiting from or involved with the project must include at least 75% Dublin residents who are of middle or high school age. 2. Organization/Club must have an adult sponsor. 3. Organization/Club must be based within the City of Dublin. B. Proposal: The proposal must be no longer than two-and-a-half pages, double-spaced. The proposal should include the following: 1. A brief description of your organization. 2. Describe the project and how it will benefit Dublin youth. Print City of Dublin Youth Advisory Committee - 2023 Youth Mini Grant Application - Submission #6445 Date Submitted: 10/5/2023 37 3. Describe what and how the funds/grant will be used. 4. Explain what proof will be given to the Youth Advisory Committee that funds were used as proposed. 5. Should a grant have been awarded in the past to the same organization, a brief review of how the money was spent and how it benefitted the group needs to be highlighted in this year's presentation. C. Submission: The application and proposal will be accepted beginning Friday, September 1, 2023 at 8:00 AM., through Thursday, October 5, 2023 at 5:00 PM. *Please note: Early applications are encouraged. Applications will be disqualified if not received by the deadline and/or the qualifications/proposal do not meet the criteria. Applications will be accepted online only For questions regarding the application or application process please contact Nicki Wanzenried at nicki.wanzenried@dublin.ca.gov or by calling 925-556-4500. D. Presentation (limited to five minutes) Selected applicants will be notified on Wednesday, October 11, 2023 to present their proposal at the Youth Advisory Committee Special Meeting on Wednesday, October 18, 2023, at 7:00 p.m. at The Dublin Senior Center. A youth member or members, along with the adult sponsor of the organization or club, must conduct the presentation. Name of Organization/Club:* Dublin HOSA Address1* City* Dublin State* CA Zip* 94568 Phone:* 38 Primary Contact Person (Name & Title):* Natalie Budiman (President) Phone:*Email:* Adult Sponsor (Name & Title):* Anne Ha (Chapter Advisor) Phone: *Email:* Amount Requesting:* $700.00 Number of People in Organization:* 394 Percent of Dublin Youth Participants:* 100% Proposal must include the 5 points listed in the description. It must not be more than two-and-a- half pages and double spaced. Dublin HOSA 2023 YAC Mini-Grant Application.pdf 39 Dublin HOSA YAC Mini-Grant Proposal 2023 I. Organization Description Dublin HOSA is a branch of an international organization called HOSA-FHP (Health Occupations Students of America - Future Health Professionals). HOSA is a medical technology and healthcare focused club with the mission to empower young individuals to become leaders in the global health community. At Dublin, we aim to promote career opportunities in healthcare, raise awareness through workshops, student conferences, volunteering, and competitions. Furthermore, our branch is involved with multiple school campuses in the Dublin community, such as Fallon Middle School, Dublin High, and Emerald High. II. Project Description & Benefits of Implementation The proposed project, “Stop the Bleed; School Shooting Emergency Preparedness”, is a series of workshops with the goal to educate students in grades 6-12 on first-aid knowledge and preparedness in the event of a school shooting. With California recording the highest number of school shootings throughout the United States, it is imperative that students are aware of the proper procedures on how to treat life-threatening bleeding if they or someone else were to be severely wounded. During each workshop, students will be provided with hands-on instruction using TheApprenticeDoctor training kits , which feature model arms with both deep and shallow wound cavities. As fake blood secretes from the cavities, they will practice applying pressure and packing techniques to stop the bleeding. By the end of the workshop, students will understand the importance of acting as an immediate medical responder, the degree of danger that school shootings pose to American education for countless students, and possess first-aid knowledge that will keep the Dublin community safe. III. Uses of Requested Grant 40 The requested grant of 700 dollars will be used to replenish the current training kits that Dublin HOSA has; this includes materials such as gauze, tourniquets, and replacement model arms. Currently, Dublin HOSA has 12 training kits available for use. Last year, Dublin HOSA was only able to host 72 participants due to this limited number. To increase the level of participation that each workshop can have, the grant will be used to purchase up to 6 additional kits (each item costing $119.00), allowing 60 students to be instructed per workshop session. IV. Proof of Grant Expenditures The Youth Advisory Committee will be provided with itemized receipts of expenditures as well as documentation (i.e. photographs of kits in use) while the workshops go into session for the 2023-2024 school year. Dublin HOSA will survey participants to evaluate the efficacy of the workshop and submit a summary reporting the feedback received. V. Past Grant History Fortunately, Dublin HOSA had received a 250 dollar grant from the Youth Advisory Committee during the 2020-2021 school year, which was used to purchase student suture kits. Each item cost $18.96, and 25 items were purchased. These suture kits were distributed to 56 Dublin High School students, who used the kits during an online instructional workshop led by Dr. Julianne Sundstrom on suturing and surgical technique skills. Feedback surveys reported that students greatly enjoyed the hands-on experience and the opportunity to learn a new, potentially life-saving skill. In face of the COVID-19 pandemic, HOSA sought to receive funding for this activity, which Dublin students could engage in from a distance-learning situation. 41 Youth Advisory Committee - Youth Mini Grant Request for Proposals General Information: Update: 10/5/23 Due to miscommunication on the submission deadline, the application will remain open through 10/6 at 5pm. The submission date was originally scheduled to close 10/5 at 5pm. Applicant are encouraged to apply by the original deadline. Applications received after 5pm on 10/5, but before 5pm on 10/6, will be documented as late submissions and may not be considered. Each application submitted late will be handled on a case by case basis and applicants will be contacted by City Staff. Submissions will not be accepted after 5pm on 10/6. Regards, City Staff A. Qualifications: 1. Youth benefiting from or involved with the project must include at least 75% Dublin residents who are of middle or high school age. 2. Organization/Club must have an adult sponsor. 3. Organization/Club must be based within the City of Dublin. B. Proposal: The proposal must be no longer than two-and-a-half pages, double-spaced. The proposal should include the following: 1. A brief description of your organization. 2. Describe the project and how it will benefit Dublin youth. Print City of Dublin Youth Advisory Committee - 2023 Youth Mini Grant Application - Submission #6454 Date Submitted: 10/5/2023 42 3. Describe what and how the funds/grant will be used. 4. Explain what proof will be given to the Youth Advisory Committee that funds were used as proposed. 5. Should a grant have been awarded in the past to the same organization, a brief review of how the money was spent and how it benefitted the group needs to be highlighted in this year's presentation. C. Submission: The application and proposal will be accepted beginning Friday, September 1, 2023 at 8:00 AM., through Thursday, October 5, 2023 at 5:00 PM. *Please note: Early applications are encouraged. Applications will be disqualified if not received by the deadline and/or the qualifications/proposal do not meet the criteria. Applications will be accepted online only For questions regarding the application or application process please contact Nicki Wanzenried at nicki.wanzenried@dublin.ca.gov or by calling 925-556-4500. D. Presentation (limited to five minutes) Selected applicants will be notified on Wednesday, October 11, 2023 to present their proposal at the Youth Advisory Committee Special Meeting on Wednesday, October 18, 2023, at 7:00 p.m. at The Dublin Senior Center. A youth member or members, along with the adult sponsor of the organization or club, must conduct the presentation. Name of Organization/Club:* Gardeners of the Galaxy (GOTG) Address1* City* Dublin State* California Zip* 94568 Phone:* 43 Primary Contact Person (Name & Title):* Neel Karur-Parekh, President Phone:*Email:* Adult Sponsor (Name & Title):* Frank Castro, DUSD Director of Child Nutrition Phone: *Email:* Amount Requesting:* $1000 Number of People in Organization:* 8 Percent of Dublin Youth Participants:* 100% Proposal must include the 5 points listed in the description. It must not be more than two-and-a- half pages and double spaced. Dublin Youth Mini Grant Application 23- 24 - GOTG.pdf 44 Executive Summary Gardeners of the Galaxy,GOTG,is an organization that grows and donates microgreens in the Tri-Valley Area. Since its establishment in 2020,GOTG has been able to address hunger locally through donating at multiple locations in Dublin,Livermore,and Pleasanton,California.The growing team from GOTG hope to continue the project the coming year,as well as expanding its reach further through the renewal of the Youth Mini Grant. The project would include the continuation of growing microgreens at our facility with an already approved health inspector and planned delivery schedule to our partners at Dublin High School and Fertile Groundworks.We anticipate the project to reach non-profit organization status and benefit 8,500+people this year. Project Background The assumption that poverty and hunger are absent in the Tri-Valley has caused a lack of attention that GOTG recognizes.Many of our Tri-Valley neighbors are currently experiencing hunger,uncertain about where their next meal will come from.They face difficult choices,often having to allocate their limited resources between food and essential needs like housing,healthcare,and utilities.This predicament affects various vulnerable groups,including the underemployed,low-income seniors,and families struggling to make ends meet. GOTG will provide healthy and affordable microgreens,which have six times the nutrient density compared to mature leafy greens,to our community. Solutions and Approach The central focus of the organization will be growing microgreens,followed by their distribution to district kitchens and other non-profit organizations.An additional component will be raising public awareness about hunger through the media and events.Most have already been implemented. The microgreen aspect of the project will have the following components: ●Growth and harvest of microgreens in previous facility ○Health standards certified by Alameda County of Environmental Services ●Weekly donations to our partners: 45 ○Continued donations to non-profit organizations at Fertile Groundworks,Tri-Valley Haven Food Pantry,and Culinary Angels which are further distributed (90%of total impact is Dublin) ○Continued donations to DUSD school kitchens at Dublin High School and Fallon Middle School ●Organize community growing sessions in which neighbors can participate in planting microgreens and learning about their uses The public awareness aspect of the project will have the following components: ●Interviewing with newspapers about the organization and spreading awareness about hunger.Previous publications include: ○Livermore Vine -Triumph:Tri-Valley Teens Grow and Donate Microgreens for Schools'Charity ○Patch -Dublin Students Donate Food They Grew Themselves to Charity ○Independent News -Dublin Teens'Tiny Plants Create a Big Impact ●Partnership with Eden Housing for distributing publicity fliers and section in their newsletter ●Hosting local seminars in DUSD at Dublin High School and Fallon Middle School Financial Information Both components of growing microgreens and spreading public awareness will incur costs.With the previous grants received,operational costs have included purchasing growing materials such as coconut fiber,pea microgreen seeds, grow lights,greenhouse covers,trays and shelves,tarps,and health verification charges.There is also likely to be fees in publicity efforts.We estimate the total costs to be around $1000,thus we are asking for that amount.Our treasury management system includes a purchase log and documentation of receipts to verify the grant’s usage. Meeting minutes can also be provided,and each harvest is tracked,weighed,and documented. Conclusion GOTG hopes to continue this project of growing microgreens and spreading awareness.Our goal is to provide nutritional,affordable aid to residents in need.We plan to expand into a non-profit organization which is only possible with the aid of the YAC.Thank you. 46 Youth Advisory Committee - Youth Mini Grant Request for Proposals General Information: Update: 10/5/23 Due to miscommunication on the submission deadline, the application will remain open through 10/6 at 5pm. The submission date was originally scheduled to close 10/5 at 5pm. Applicant are encouraged to apply by the original deadline. Applications received after 5pm on 10/5, but before 5pm on 10/6, will be documented as late submissions and may not be considered. Each application submitted late will be handled on a case by case basis and applicants will be contacted by City Staff. Submissions will not be accepted after 5pm on 10/6. Regards, City Staff A. Qualifications: 1. Youth benefiting from or involved with the project must include at least 75% Dublin residents who are of middle or high school age. 2. Organization/Club must have an adult sponsor. 3. Organization/Club must be based within the City of Dublin. B. Proposal: The proposal must be no longer than two-and-a-half pages, double-spaced. The proposal should include the following: 1. A brief description of your organization. 2. Describe the project and how it will benefit Dublin youth. Print City of Dublin Youth Advisory Committee - 2023 Youth Mini Grant Application - Submission #6451 Date Submitted: 10/5/2023 47 3. Describe what and how the funds/grant will be used. 4. Explain what proof will be given to the Youth Advisory Committee that funds were used as proposed. 5. Should a grant have been awarded in the past to the same organization, a brief review of how the money was spent and how it benefitted the group needs to be highlighted in this year's presentation. C. Submission: The application and proposal will be accepted beginning Friday, September 1, 2023 at 8:00 AM., through Thursday, October 5, 2023 at 5:00 PM. *Please note: Early applications are encouraged. Applications will be disqualified if not received by the deadline and/or the qualifications/proposal do not meet the criteria. Applications will be accepted online only For questions regarding the application or application process please contact Nicki Wanzenried at nicki.wanzenried@dublin.ca.gov or by calling 925-556-4500. D. Presentation (limited to five minutes) Selected applicants will be notified on Wednesday, October 11, 2023 to present their proposal at the Youth Advisory Committee Special Meeting on Wednesday, October 18, 2023, at 7:00 p.m. at The Dublin Senior Center. A youth member or members, along with the adult sponsor of the organization or club, must conduct the presentation. Name of Organization/Club:* Girl Up Dublin Address1* City* Dublin State* CA Zip* 94568 Phone:* 48 Primary Contact Person (Name & Title):* Mihika Wagle Phone:*Email:* Adult Sponsor (Name & Title):* Rajesh Wagle Phone: *Email:* Amount Requesting:* $400 Number of People in Organization:* 17 Percent of Dublin Youth Participants:* 100 Proposal must include the 5 points listed in the description. It must not be more than two-and-a- half pages and double spaced. Girl Up Dublin Youth Advisory Mini Grant Application.pdf 49 Girl Up Dublin Youth Advisory Mini-Grant Application Girl Up Dublin is the Dublin branch of the overall United Nations Girl Up organization. Our mission is to educate the Dublin youth about the struggles that women both in our community,as well as the rest of the world face.These issues include domestic violence, discrimination in careers and sports,as well as gender violence.We sincerely believe that educating and empowering the youth is the best way to encourage a better future for society as a whole.Girl Up Dublin aims to bring our Dublin community together under one umbrella and encourage all of its members to work in support of a bigger cause, We aim to make our impact seen through various projects that we plan to conduct this upcoming year.Our project plans for this year include a Mentorship and Skill-Building workshop,an Economic Empowerment and Entrepreneurship speaker event,women’s health and hygiene initiatives,as well as Breast Cancer Awareness activities.In regards to the Mentorship and Skill-Building workshop,we plan to pair up members of the Dublin youth with various women who have made an impact on their respective professional fields.We believe that this will not only guide high school students who are hoping to pursue a career in said fields but also open their eyes to various career opportunities that they had not previously considered.The Economic Empowerment and Entrepreneurship speaker event would serve the purpose of encouraging the Dublin Youth to think outside of the box and teach them that perseverance is key to reaching a lifelong goal,an important lesson regardless of career path.This would also empower local businesses owned by women,who are highly underrepresented in the business world.The women’s health and hygiene initiatives as well as Breast Cancer awareness projects would help de-stigmatize such topics,and encourage the Dublin Youth to be more civically engaged and community-oriented. 50 However,many of the activities,such as the speaker events as well as the workshop series,require funding that we do not currently have.This is where we hope to use the funds in the future.We hope that if given the funds,we will be able to improve the quality of these events as well as attain necessary components such as a venue for the speaker events and mentors for the workshop.We estimate that a majority of the funds will be used in order to attain a venue on a weekend,in order to ensure that younger children are able to attend our speaker event as well. We then hope to use a portion of the funds in order to encourage non-local speakers who work in higher corporations to attend the speaking events. We understand the importance of keeping records and having written proof of the funds as well as how they are being used.Currently,Girl Up Dublin uses a financial spreadsheet to keep track of funds.If given the funds,a separate column will be added to this spreadsheet which will track how the funds from the mini-grant are being used.At the end of each project completed (approximately every two months),the Dublin Youth Advisory Committee will receive a detailed report of changes made to the spreadsheet regarding the mini-grant funds.The report will also include written proof of all transactions made in relation to the mini-grant funds as well as an in-depth description of the reason for the purchase. We sincerely thank you for considering us for the mini-grant and hope that you join us in ensuring the next generation of Dublin is even more educated,community-oriented,and civically engaged than ever before. 51 Youth Advisory Committee - Youth Mini Grant Request for Proposals General Information: A. Qualifications: 1. Youth benefiting from or involved with the project must include at least 75% Dublin residents who are of middle or high school age. 2. Organization/Club must have an adult sponsor. 3. Organization/Club must be based within the City of Dublin. B. Proposal: The proposal must be no longer than two-and-a-half pages, double-spaced. The proposal should include the following: 1. A brief description of your organization. 2. Describe the project and how it will benefit Dublin youth. 3. Describe what and how the funds/grant will be used. 4. Explain what proof will be given to the Youth Advisory Committee that funds were used as proposed. 5. Should a grant have been awarded in the past to the same organization, a brief review of how the money was spent and how it benefitted the group needs to be highlighted in this year's presentation. C. Submission: The application and proposal will be accepted beginning Friday, September 1, 2023 at 8:00 AM., through Thursday, October 5, 2023 at 5:00 PM. *Please note: Early applications are encouraged. Applications will be disqualified if not received by the deadline and/or the qualifications/proposal do not meet the criteria. Print City of Dublin Youth Advisory Committee - 2023 Youth Mini Grant Application - Submission #6430 Date Submitted: 10/4/2023 52 Applications will be accepted online only For questions regarding the application or application process please contact Nicki Wanzenried at nicki.wanzenried@dublin.ca.gov or by calling 925-556-4500. D. Presentation (limited to five minutes) Selected applicants will be notified on Wednesday, October 11, 2023 to present their proposal at the Youth Advisory Committee Special Meeting on Wednesday, October 18, 2023, at 7:00 p.m. at The Dublin Senior Center. A youth member or members, along with the adult sponsor of the organization or club, must conduct the presentation. Name of Organization/Club:* Poverty Patch-Up Address1* City* DUBLIN State* California Zip* 94568 Primary Contact Person (Name & Title):* Shivani Ramanathan & President of Poverty Patch-Up Phone:*Email:* Adult Sponsor (Name & Title):* Malini Alagappan & Adult Sponsor Phone: *Email:* 53 Amount Requesting:* $300 Number of People in Organization:* 23 Percent of Dublin Youth Participants:* 100% Proposal must include the 5 points listed in the description. It must not be more than two-and-a- half pages and double spaced. Dublin Mini Grant Proposal.pdf 54 Youth Advisory Board Mini Grant Proposal Poverty Patch-Up 1.Poverty Patch-Up’s goal is to reduce,if not abolish,the homelessness in California.In this club we hope to help local unhoused citizens get back on their feet and support them in their future endeavors.More specifically,we will try to help them become employed,aid them with supplies such as meals and hygiene kits and inform the youth about how they can make a positive difference in others lives. 2.We will be running this project for the homeless to put together care packages that contain hygiene kits and food packages.These kits are going to be distributed to unhoused people in Oakland,Berkeley and other areas that are struggling with poverty. Each kit will include hygiene items like toothpaste,tooth brushes,soap,hand sanitizers, clean masks,combs,sanitary napkins,and bandaids.We'll also be including perishable food packages that contain two sandwiches,a bottle of water,chips,and a fruit.All of these care packages will be made by the young wholesome volunteers of our Dublin community.We will be setting up workshops,where the youth can help deliver the packages to the homeless,and/or assemble the packages for delivery.The youth participating in both opportunities will receive volunteer hours,skill developments, community engagement,and being a part of making a positive impact to our society. The main objective of this project is to provide relief to those who are experiencing homelessness by meeting their needs and helping them feel a sense of dignity and well being,in these communities that often lack support. 55 3.The funds or grant will be used to create 100 care packages designed to benefit our community and youth.Each care package will consist of two sandwiches made with four slices of bread,cheese,ham,mustard,and individually packaged in two ziplock bags, ensuring freshness and convenience.Additionally,each package will include a bottle of water,a portion of chips,and a piece of fruit,which is typically a banana. To break down the cost,the creation of one food package will require approximately $2.71.Therefore,for 100 care packages,the total cost would amount to approximately $300 -$250,leaving some funds from the grant for any potential miscellaneous expenses such as packaging materials,transportation,tax,or other necessities to ensure the successful distribution of these care packages within our community. 4.To ensure that we use the allocated funds,from the Youth Advisory Committee,we will establish protocols for documenting and reporting.This includes keeping track of receipts and invoices for all expenses related to the project,such as food items and packaging materials.We will also create expense reports that break down costs item by item.To visually showcase our efforts we will take photographs of the care package assembly process and the deliveries.We will keep records of distribution events. Additionally we will gather feedback from our young volunteers,and the unhoused people receiving the care packages.Finally we will send a report that considers all documentation providing a transparent and accountable overview of how we utilized the grant funds for a great cause. 56 5.This is our first year starting out,so we have not applied for the grant before.But we are extremely grateful for this board supporting many motivating organizations in the Dublin community. 57 Youth Advisory Committee - Youth Mini Grant Request for Proposals General Information: A. Qualifications: 1. Youth benefiting from or involved with the project must include at least 75% Dublin residents who are of middle or high school age. 2. Organization/Club must have an adult sponsor. 3. Organization/Club must be based within the City of Dublin. B. Proposal: The proposal must be no longer than two-and-a-half pages, double-spaced. The proposal should include the following: 1. A brief description of your organization. 2. Describe the project and how it will benefit Dublin youth. 3. Describe what and how the funds/grant will be used. 4. Explain what proof will be given to the Youth Advisory Committee that funds were used as proposed. 5. Should a grant have been awarded in the past to the same organization, a brief review of how the money was spent and how it benefitted the group needs to be highlighted in this year's presentation. C. Submission: The application and proposal will be accepted beginning Friday, September 1, 2023 at 8:00 AM., through Thursday, October 5, 2023 at 5:00 PM. *Please note: Early applications are encouraged. Applications will be disqualified if not received by the deadline and/or the qualifications/proposal do not meet the criteria. Print City of Dublin Youth Advisory Committee - 2023 Youth Mini Grant Application - Submission #6444 Date Submitted: 10/5/2023 58 Applications will be accepted online only For questions regarding the application or application process please contact Nicki Wanzenried at nicki.wanzenried@dublin.ca.gov or by calling 925-556-4500. D. Presentation (limited to five minutes) Selected applicants will be notified on Wednesday, October 11, 2023 to present their proposal at the Youth Advisory Committee Special Meeting on Wednesday, October 18, 2023, at 7:00 p.m. at The Dublin Senior Center. A youth member or members, along with the adult sponsor of the organization or club, must conduct the presentation. Name of Organization/Club:* The Student Climate Corps Address1* City* Dublin State* CA Zip* 94568 Phone:* Primary Contact Person (Name & Title):* Bhuvika Chaganti, Treasurer Phone:*Email:* Adult Sponsor (Name & Title):* Isaiah Mohr, Supervisor Phone: *Email:* 59 Amount Requesting:* $300 Number of People in Organization:* 60 Percent of Dublin Youth Participants:* 90-100% Proposal must include the 5 points listed in the description. It must not be more than two-and-a- half pages and double spaced. 2023 Dublin Mini Grant Proposal - SCC.pdf 60 1.A brief description of your organization. The Student Climate Corps is a student-run climate advocacy and environmental club at Dublin High School.We are dedicated to promoting sustainable practices within our school campus and local community.Our ongoing projects include transitioning DUSD to a zero-waste entity and contributing to the construction and maintenance of the DHS Greenspace.Additionally,we are in the midst of research endeavors focusing on biodiversity reclamation efforts and food recovery initiatives. 2.Describe the project and how it will benefit Dublin youth. The Greenspace,located on the Dublin High School campus,serves as a student-led gardening area encompassing a greenhouse and an integrated water system.The Student Climate Corps seeks to spearhead the creation of a composting system using the proceeds of this grant. The composting systems will consist of two distinct variations:vermicomposting bins and an open/closed composting area,both of which will be supplied by organic waste produced on campus. The benefits of this system are two-fold.Not only will it reduce organic waste production on the Dublin High School campus (thus promoting sustainability and diverting waste from landfills),but it will also cultivate a circular economy in which food waste is composted and subsequently used to grow fresh fruits and vegetables which can be distributed to classes such as Culinary.Additionally,the composting system could serve as an educational resource for classes such as AP Environmental Science, Environmental Sustainability,Biology,and more.Excess compost may also be supplied to local middle and elementary schools as well as Emerald High.This compost,along with educational presentations and workshops we plan to host,will provide these schools knowledge to construct their own gardens and on-campus composting systems.If even more additional compost is produced,it may be given to local nurseries and farms. 61 3.Describe what and how the funds/grant will be used. The proceeds from the grant will go towards supplies necessary for the composting systems: ●The vermicomposting system will require worms,plastic outdoor storage bins,PVC piping,cinder blocks,and screening material.For 2 functioning units of the system,the cost amounts to roughly $175. ●The open air/closed lid composting systems require plywood,chicken wire,and wood planks.This system costs roughly $100. This totals to $275,rounded to $300 to account for taxes,transportation,and trial and error. 4.Explain what proof will be given to the Youth Advisory Committee that funds were used as proposed. We will provide evidence of how funds were used by consistently updating our progress on the composting system using periodic analysis of the system and its results.Data will be continuously provided through pictures (including microscope imagery)of composting pathway progress and receipts of purchased goods.Furthermore,the types of waste being broken down and the materials used for the composting system will be recorded in the process.A comprehensive analysis containing the stages of compost development,grading/quality of final product,and compost composition will be made after a substantial amount of data is collected. 5.Should a grant have been awarded in the past to the same organization,a brief review of how the money was spent and how it benefited the group needs to be highlighted in this year's presentation. This organization has never applied for a grant in the past. 62 City of Dublin Youth Advisory Committee Mini-Grant Rating Form Organization: ______________________________ Program: _______________________________ PROPOSAL SCORE Maximum of 15 points RECOMMEND FUNDING Yes  No  Total Requested Total Recommended RECOMMENDING FUNDING FOR THE FOLLOWING YOUTH ACTIVITIES: (CHECK ONE). SCHOOL CLUB SPORT ORGANIZATION  PERFORMING ARTS CULTURAL AWARENESS HEALTH AWARENESS OTHER YOUTH ACTIVITY/ORGANIZATION___________________ THE WORD “PROGRAM” IS USED BELOW ON THIS FORM TO INCLUDE SERVICES, ACTIVITIES OR IMPROV EMENTS. 1.Organization/Management The organization requesting funds must be a recognized group and made up of 75% Dublin residents who are of middle school or high school age. The youth organization/group, as presented in the application, is able to achieve the stated goals and outcomes. The youth organization/group has completed all requirements of the application process. The youth organization/group has a qualified adult sponsor to assist in the management or oversight of the organization/group and approved project.. Location: (Maximum of 5) ______ 2. Needs/Benefit Youth benefitting from the service/project are the appropriate target group (75% Dublin youth). The applicant provides an activity to Dublin residents that other organizations do not provide. Applicant’s proposed activity supports/enhances projects and programs benefitting Dublin youth. The applicant collaborates with other youth-oriented organizations. (Maximum of 5) ______ 3. Funding/ Budget The youth organization/group described in detail how the funds will be used. The youth organization/group described how they will provide verification to the YAC that the funds were used as proposed. The organization has a separate bank account specifically set up for the groups activities. (Maximum of 5) ______ Attachment 2 63 STAFF REPORT Youth Advisory Committee Page 1 of 2 Agenda Item 5.2 DATE:October 18, 2023 TO:Honorable Chair and Committee Members FROM:Jackie Dwyer, Parks & Community Services Director SUBJECT:2024 Dublin Benefit Concert Work Plan and Ad Hoc Committee Prepared by: Nicki Wanzenried, Recreation Coordinator EXECUTIVE SUMMARY: The Youth Advisory Committee will review the 2024 Dublin Benefit Concert Work Plan and appoint six members to the Ad Hoc Committee. STAFF RECOMMENDATION: Appoint six members to the 2024 Dublin Benefit Concert Ad Hoc Committee. FINANCIAL IMPACT: None. DESCRIPTION: Each year the Youth Advisory Committee (Committee) establishes a work plan for their term of service. This work plan serves as a guide for accomplishing goals and objectives during the service term. At its August 23, 2023, meeting, Committee members discussed goals for the 2023-24 work plan. Upon discussion and receipt of feedback, the Committee agreed to plan and implement the 2024 Dublin Benefit Concert at the Dublin Farmer’s Market on May 2, 2024. Acts will include Dublin- based youth and senior organizations/clubs and programs that provide performing arts, multicultural awareness, or other youth-related activities. The event will benefit the City of Dublin Don Biddle Scholarship Fund. All members are expected to be present for the entire event to assist with set-up, logistics during the event, and clean-up. Staff recommends the formation of a 2024 Dublin Benefit Concert Ad Hoc Committee. No more than six members will volunteer to meet at least three times prior to the event to plan. The Ad Hoc Committee will provide updates to the Committee at regular and special meetings. 64 Page 2 of 2 The Ad Hoc Committee shall meet January 10, February 7, and March 13, 2024, to complete the following objectives: Benefit Concert Work Plan Plan and implement the 10 th Annual Dublin Benefit Concert on May 2, 2024, at the Dublin Farmer’s Market. Acts will include Dublin-based youth and senior organizations/clubs and programs that provide performing arts, multicultural awareness, or other youth-related activities. The event benefits the Youth Fee Assistance Program. o Objective 1 – Establish the timeline and work plan for the event and appoint a minimum of four members to an ad hoc committee at the October 18, 2023, Special Meeting. o Objective 2 – Solicit youth and senior performers from the Dublin Unified School District high and middle schools, Quarry Lane School, Valley Christian Schools, City contract youth and senior instructors, Dublin cultural arts businesses, and other venues where youth and senior artists perform starting on January 15, 2024. The application for performers will open on January 26, 2024, and close on February 29, 2024, at 11:59 pm. o Objective 3 – The Ad Hoc Committee will review applications between March 1 and 7 and select performers by March 13, 2024. o Objective 4 – Create an event flyer for Staff review and advertise in the Spring Recreation Activity Guide, City website, City newsflash, and distributed by Committee members starting March 27, 2024. o Objective 4 – Attend, emcee, and implement the 2024 Dublin Benefit Concert on May 2, 2024, at the Farmer’s Market in Emerald Glen Park. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The Committee Agenda was posted. ATTACHMENTS: None. 65 STAFF REPORT Youth Advisory Committee Page 1 of 2 Agenda Item 5.3 DATE:October 18, 2023 TO:Honorable Chair and Committee Members FROM:Jackie Dwyer, Parks & Community Services Director SUBJECT:Discussion of Volunteer Assignments at the annual Holiday Tree Lighting Event Prepared by: Nicki Wanzenried, Recreation Coordinator EXECUTIVE SUMMARY: The Youth Advisory Committee will discuss volunteer assignments at the Parks and Community Services Departments annual Holiday Tree Lighting event. STAFF RECOMMENDATION: Assign Committee members to each volunteer shift available. FINANCIAL IMPACT: None. DESCRIPTION: The City’s 40th annual Holiday Tree Lighting will be held on Thursday, November 30 at the Dublin Civic Center. The event features caroling and performances by Dublin elementary-aged youth, a visit from Santa, refreshments, and booths from local businesses. There are two shifts that require 5 volunteers each: after school until 6:00 p.m., and 6:00 pm – 9:00 pm. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The Committee Agenda was posted. ATTACHMENTS: 66 Page 2 of 2 None. 67 STAFF REPORT Youth Advisory Committee Page 1 of 2 Agenda Item 5.4 DATE:October 18, 2023 TO:Honorable Chair and Committee Members FROM:Jackie Dwyer, Parks & Community Services Director SUBJECT:Amendment to the 2023-24 Youth Advisory Committee Work Plan Prepared by: Nicki Wanzenried, Recreation Coordinator EXECUTIVE SUMMARY: The Youth Advisory Committee will consider an amendment to the 2023-24 Youth Advisory Committee Work Plan to include an additional goal. STAFF RECOMMENDATION: Consider approving an amendment to the 2023-24Youth Advisory Committee Work Plan, to include the addition of a Scavenger Hunt, as Work Plan Goal #6. FINANCIAL IMPACT: None. DESCRIPTION: Background Each year the Youth Advisory Committee (Committee) establishes a work plan for their term of service. This Work Plan serves as a guide for accomplishing goals and objectives during the 2023- 2024 term. At its June 29, 2023, Special Meeting, the Committee discussed and established goals for the 2023- 24 Work Plan. At its August 23, 2023, Regular Meeting, the Committee voted to approve the 2023- 24 Work Plan. The full workplan is included with this Staff Report as Attachment 1. Work Plan Amendment At its September 27, 2023, Regular Meeting, the Committee suggested amending the 2023-24 Work Plan and requested an item be added to a future agenda where this could be discussed. The Committee was interested in adding a scavenger hunt that would take place in late winter or early spring and would create an Ad Hoc Committee to lead the efforts. 68 Page 2 of 2 The Committee is being asked to consider the addition of a Scavenger Hunt as Work Plan Goal #6 to the 2023-24 Work Plan, develop a timeline, and select members to serve on the Ad Hoc Committee. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The Committee Agenda was posted. ATTACHMENTS: 1) Youth Advisory Committee 2023-24 Work Plan 69 Attachment 1 2023-24 Youth Advisory Committee Annual Work Plan Approved August 23, 2023 WORK PLAN GOAL #1 - Youth Mini-Grant Program Offer the Youth Mini-Grant Program to Dublin-based youth organizations/clubs and programs that provide performing arts, multicultural awareness, or other youth- related activities. All members must participate in reviewing applications. o Objective 1.1 - Advertise and begin accepting applications for the program on September 1, 2023, to Dublin Unified School District (DUSD) high school and middle schools, Quarry Lane School, Valley Christian Schools, and Dublin- based youth organizations. o Objective 1.2 - Accept applications through October 5, 2023. o Objective 1.3 - Review applications and presentations at the October 18, 2023, Regular Meeting. o Objective 1.4 - Present mini-grant recipient recommendations at the November 15, 2023, Parks and Community Services Commission meeting and forward them to City Council for approval in January 2023. WORK PLAN GOAL #2 – Youth Mental Health Forum Plan and implement a mental health forum for Dublin middle and high school youth. Panelists will include school counselors and local therapists that work with youth to provide an overview of mental health issues and coping strategies. The forum may include students that have experienced mental health issues and wish to share their stories. o Objective 2.1 – Appoint a minimum of four members to an Ad Hoc Committee by August 23, 2023. Secure the event’s location, date, and time by September 6, 2023. (Tentative date: Thursday, November 9, 2023) o Objective 2.2 – Members begin to solicit panelists and set a deadline to have a panel in place by September 20, 2023. o Objective 2.3 – Confirm panelists, develop format, agenda, and timeline, and present to the YAC at the September 27, 2023, Regular Meeting. o Objective 2.4 – Develop a marketing plan, including a flyer and social media posts, by September 25, 2023. Begin advertising the event to Dublin Unified School District high school and middle schools, Quarry Lane School, Valley Christian Schools, and Dublin-based youth organizations by October 2, 2023. o Objective 2.5 –Prepare a survey for participants and ask for feedback from panelists and attendees at the conclusion of the event. o Objective 2.6 – Prepare and send thank you notes to all panelists and complete any follow-up within seven days after the event. o Objective 2.7 – Meet to review and provide feedback about the event. Discuss what went well and what improvements can be made for next time. The Ad Hoc Committee will present the findings at the December 13, 2023, YAC 70 Attachment 1 Special Meeting. WORK PLAN GOAL #3 – Benefit Concert Plan and implement the 10 th Annual Dublin Benefit Concert on May 2, 2024, at the Dublin Farmer’s Market. Acts will include Dublin-based youth and senior organizations/clubs and programs that provide performing arts, multicultural awareness, or other youth-related activities. The event benefits the Youth Fee Assistance Program. o Objective 3.1 – Establish the timeline and work plan for the event and appoint a minimum of four members to an ad hoc committee at the November 15, 2023, Special Meeting. o Objective 3.2 – Solicit youth and senior performers from the DUSD high school and middle schools, Quarry Lane School, Valley Christian Schools, City contract youth and senior instructors, Dublin cultural arts businesses, and other venues where youth and senior artists perform starting on January 15, 2024. The application for performers will open on January 26, 2024, and close on February 29, 2024, at 11:59 pm. o Objective 3.3 – The Ad Hoc Committee will review applications between March 1 and 7 and select performers by March 13, 2024. o Objective 3.4 – Create an event flyer for Staff review and advertise in the Spring Recreation Activity Guide, City website, City newsflash, and distributed by YAC members starting March 27, 2024. o Objective 3.4 – Attend, emcee, and implement the 2024 Dublin Benefit Concert on May 2, 2024, at the Farmer’s Market in Emerald Glen Park. WORK PLAN GOAL #4 – Volunteer Hours In addition to ad hoc committees, each committee member will be required to volunteer at a minimum of two City events during the service term. o Splatter – 9/9/23 o Harvest Fair – 10/7/23 o Floating Pumpkin Patch – 10/21/23 o Ghosts of Dublin – 10/20-10/21/23 o Tri-Valley Teen Job Fair - TBD o Holiday Tree Lighting – 11/30/23 o St. Patrick’s Day Celebration – 3/16-3/17/24 o Shamrock Fun Run – 3/17/24 o Eggstravaganza – 3/30/24 o Dublin Pride Week – April 2024 WORK PLAN GOAL #5 – Annual Report Generate an annual report highlighting the accomplishments of the Youth Advisory Committee during the 2023-24 term. o Objective 5.1 - Chair and Vice Chairperson to create a PowerPoint presentation of accomplishments of the 2023-24 Youth Advisory Committee and provide Parks and Community Services Staff with the Annual Report 71 Attachment 1 presentation by March 18, 2024. o Objective 5.2 - Present the Annual Report at the March 27, 2024, Youth Advisory Committee meeting for YAC members to review and provide feedback. o Objective 5.3 - Present the Annual Report to the Parks and Community Services Commission at their April 15, 2024, meeting and the City Council at their May 21, 2024, meeting. All YAC members are to be present. 72